Xerox CopyCentre 133, CopyCentre C123, CopyCentre C128, WorkCentre 133, WorkCentre M123 Administrator Guide

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CopyCentre

WorkCentre

WorkCentre Pro

System Administration Guide

604P18075

Prepared by:

The Document Company Xerox

GKLS European Operations

Bessemer Road

Welwyn Garden City

Hertfordshire

AL7 1HE

ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox®, The Document Company®, the digital X® and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowledged.

The information in this document is correct at the time of publication. Xerox reserves the right at any time to change the information without notice. Changes and technical updates will be added in subsequent editions of the documentation. For the latest information go to www.xerox.com.

Table of Contents

	Table of Contents .....................................................................................	3
1 Before Using the Machine .....................................................................		9
	Xerox Welcome Center ............................................................................	9
	Conventions ...........................................................................................	10
	Related Information Sources..................................................................	12
2	Product Overview.................................................................................	13
	Machine Components ............................................................................	13
	Services and Features ...........................................................................	15
	Power On/Off..........................................................................................	16
	Powering On......................................................................................	16
	Powering Off......................................................................................	17
	Cabling ...................................................................................................	17
	Interface Ports ...................................................................................	17
	Modes.....................................................................................................	18
	All Services........................................................................................	19
	Features.............................................................................................	19
	Job Status..........................................................................................	20
	Machine Status..................................................................................	25
	System Controls .....................................................................................	31
	System Settings .....................................................................................	32
	Printing the System Settings List.......................................................	33
	Changing the Settings .......................................................................	33
	Ethernet Port......................................................................................	34
	Resident Fonts .......................................................................................	36
	PCL Resident Fonts...........................................................................	36
	Symbol Set ........................................................................................	38
3	NetWare.................................................................................................	41
	Information Checklist..............................................................................	41
	NetWare Environments ..........................................................................	42
	NetWare Installation ...............................................................................	43
	Installation Procedure........................................................................	43
	Network Communication Setup .........................................................	43
	NetWare Setup ..................................................................................	44

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

Table of Contents

	Workstation Setup .............................................................................	45
	Test Print ...........................................................................................	45
4	UNIX TCP/IP ..........................................................................................	47
	Information Checklist..............................................................................	47
	UNIX TCP/IP Environments ...................................................................	48
	UNIX TCP/IP Installation........................................................................	48
	Installation Procedure........................................................................	48
	Network Communication Setup .........................................................	49
	Workstation Setup .............................................................................	50
	Test Print ...........................................................................................	55
	Printing ...................................................................................................	55
	Solaris/HP-UX ...................................................................................	55
	SunOS...............................................................................................	57
	Printer Status .........................................................................................	59
	Solaris/HP-UX ...................................................................................	59
	SunOS...............................................................................................	60
	-C Option................................................................................................	61
5	EtherTalk...............................................................................................	67
	Information Checklist..............................................................................	67
	EtherTalk Environments.........................................................................	68
	EtherTalk Installation..............................................................................	68
	Installation Procedure........................................................................	68
	Network Communication Setup .........................................................	68
	Workstation Setup .............................................................................	70
	Test Print ...........................................................................................	70
6	Microsoft Networking ..........................................................................	71
	Information Checklist..............................................................................	71
	SMB Environments ................................................................................	72
	SMB Installation .....................................................................................	73
	Installation Procedure........................................................................	73
	Network Communication Setup .........................................................	73
	Workstation Setup .............................................................................	75
	Test Print ...........................................................................................	75
	Changing the Settings............................................................................	75
	Procedure..........................................................................................	75
	Setting Format of config.txt................................................................	76

4	Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

		Table of Contents
7	TCP/IP (LPD or Port9100) ....................................................................	79
	Information Checklist..............................................................................	79
	TCP/IP (LPD or Port9100) Environments...............................................	80
	TCP/IP (LPD or Port9100) Installation ...................................................	80
	Installation Procedure........................................................................	80
	Network Communication Setup .........................................................	81
	Workstation Setup .............................................................................	82
	Test Print ...........................................................................................	83
8	Parallel Port ..........................................................................................	85
	Information Checklist..............................................................................	85
	Parallel Port Environment.......................................................................	86
	Parallel Port Installation..........................................................................	86
	Installation Procedure........................................................................	86
	Parallel Port Communication Setup...................................................	86
	Workstation Setup .............................................................................	87
	Test Print ...........................................................................................	88
9	USB Port................................................................................................	89
	Information Checklist..............................................................................	89
	USB Port Environment ...........................................................................	90
	USB Port Installation ..............................................................................	90
	Installation Procedure........................................................................	90
	USB Port Communication Setup .......................................................	91
	Workstation Setup .............................................................................	91
	Test Print ...........................................................................................	92
10	IPP (Internet Printing Protocol)...........................................................	93
	Information Checklist..............................................................................	93
	IPP Environment ....................................................................................	94
	IPP Installation .......................................................................................	94
	Installation Procedure........................................................................	94
	Network Communication Setup .........................................................	95
	Workstation Setup .............................................................................	96
	Test Print ...........................................................................................	96
11	CentreWare Internet Services .............................................................	97
	Information Checklist..............................................................................	97
	CentreWare Internet Services Environments .........................................	98

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

Table of Contents

	CentreWare Internet Services Installation..............................................	99
	Installation Procedure........................................................................	99
	Network Communication Setup .........................................................	99
	Test Access.....................................................................................	100
	Selecting Transport Protocols ..............................................................	101
	Using CentreWare Internet Services to Configure
	Settings on the Machine......................................................................	102
	Ethernet...........................................................................................	102
	Parallel.............................................................................................	103
	USB .................................................................................................	103
	EtherTalk .........................................................................................	104
	SMB (Microsoft Networking)............................................................	104
	NetWare ..........................................................................................	105
	TCP/IP.............................................................................................	106
	LPD and Port9100...........................................................................	107
	SNMP ..............................................................................................	107
	IPP...................................................................................................	108
	E-mail ..............................................................................................	109
	HTTP ...............................................................................................	110
	UPnP ...............................................................................................	110
	SSDP...............................................................................................	111
	LDAP ...............................................................................................	111
12	E-mail ..................................................................................................	113
	E-mail Overview ...................................................................................	113
	Information Checklist............................................................................	114
	E-mail Environments ............................................................................	115
	E-mail Installation.................................................................................	115
	Installation Procedure......................................................................	115
	Network Communication Setup .......................................................	116
	Test Mail..........................................................................................	118
13	Scanning Services .............................................................................	121
	Scanning Overview ..............................................................................	121
	Scanning with the machine..............................................................	122
	Scanning Process............................................................................	122
	Scan to Mailbox Setup .........................................................................	125
	Information Checklist.......................................................................	125
	Scan to Mailbox Environments ........................................................	126
	Installation Procedure......................................................................	126

6	Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

		Table of Contents
	Network Communication Setup .......................................................	126
	Workstation Setup ...........................................................................	128
	Scan using Template (Network Scanning) Setup.................................	128
	Information Checklist .......................................................................	128
	Scan using Template Environments................................................	129
	Installation Procedure......................................................................	129
	Network Communication Setup .......................................................	129
	Remote Authentication Setup (If Required).....................................	131
	Workstation Setup ...........................................................................	133
	Scan to FTP/SMB Setup ......................................................................	134
	Information Checklist .......................................................................	134
	Scan to FTP/SMB Environments.....................................................	134
	Installation Procedure......................................................................	135
	Network Communication Setup .......................................................	135
	Workstation Setup ...........................................................................	136
14	Internet Fax .........................................................................................	137
	iFax Overview.......................................................................................	137
	Information Checklist .......................................................................	137
	iFax Environments................................................................................	138
	iFax Installation ....................................................................................	138
	Installation Procedure......................................................................	138
	Network Communication Setup .......................................................	139
	Test iFax..........................................................................................	142
15	Problem Solving .................................................................................	143
	Problem Solving Procedures................................................................	143
	Problems using a NetWare Environment .............................................	144
	Problems using an SMB Environment..................................................	149
	Problems using a UNIX Environment...................................................	151
	Problems using a Windows Environment.............................................	153
	Problems using EtherTalk ....................................................................	156
	Problems using CentreWare Internet Services ....................................	158
	Problems using E-mail Print/Mail Notice Service/iFax .........................	159
16	Glossary..............................................................................................	161
	Terms Defined......................................................................................	161
17	Index....................................................................................................	165

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

Table of Contents

8	Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

1 Before Using the Machine

Welcome to the Xerox family of CopyCentre/WorkCentre products.

This System Administration Guide provides detailed information, technical specifications and procedures for using the integral features of the machine.

Xerox Welcome Center

If you need assistance during or after product installation, visit the Xerox website for on-line solutions and support.

http://www.xerox.com/support

If you require further assistance, contact our experts at the Xerox Welcome Center. A local representative telephone number may have been provided when the product was installed. For convenience and future reference, please record the telephone number in the space below.

Welcome Center or local representative telephone number:

#
Xerox US Welcome Center:	1-800-821-2797
Xerox Canada Welcome Center:	1-800-93-XEROX (1-800-939-3769)

When you call the Welcome Center you will need the serial number which is located on the left side of the machine behind Cover A, as shown in the diagram.

For your convenience, record the serial number in the space below.

Serial Number:

Keep a record of any error messages. This information helps us solve problems faster.

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

1 Before Using the Machine

Conventions

This section describes the conventions used throughout this System Administration Guide. In this guide, you will find that some terms are used interchangeably:

•Paper is synonymous with media.

•Document is synonymous with original.

•Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 is synonymous with the machine.

Key Operator/System Administrator

Key Operator describes the person who is responsible for hardware maintenance.

System Administrator refers to the person who sets up the network, installs the print drivers, and manages software.

Orientation

Orientation is used to mean the direction of images on the page. When the image is upright, the paper (or other media) can be either long edge feed or short edge feed.

Long Edge Feed (LEF)

When loading documents long edge feed into the document feeder, load with one of the long edges facing into the document feeder. The short edges appear at the top and bottom of the paper, facing the front and back of the document feeder. When loading paper long edge feed into a paper tray, place the paper with one of the long edges on the left-hand side and one of the short edges toward the front of the tray.

Short Edge Feed (SEF)

When loading documents short edge feed into the document feeder, load with one of the short edges facing into the document feeder. The long edges appear on the top and bottom of the paper, facing the front and back of the document feeder. When loading paper short edge feed into a paper tray, place the paper with one of the short edges on the left-hand side and one of the long edges toward the front of the tray.

LEF Orientation

Paper feed direction

SEF Orientation

Paper feed direction

10	Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

Conventions

Text in [Square Brackets]

Indicate that these are names of the screens, tabs, buttons, features and option categories on the screen. They are also used when referring to file and folder names on a PC.

For example:

•Select [System Settings] on the [System Administrator Menu] screen.

•Close [config.txt] and then open the [drivers] folder.

Text in <Angle Brackets>

Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on the control panel or symbols on the power switch label.

For example:

•Press the switch to the <I> position to switch the machine on.

•Press the <Log In/Out> button on the control panel.

Italic Typeface

The Italic typeface is used to indicate references to other sections and chapters. For example:

Machine Status – page 25.

Cautions

Cautions are statements that suggest the possibility of mechanical damage as a result of an action.

For example:

CAUTION: Do not connect the network cable to the machine until instructed to do so.

Notes

Notes are statements that provide additional information. For example:

NOTE: It is recommended that you change the password from the default one. For further assistance, contact your Xerox Welcome Center.

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

1 Before Using the Machine

Related Information Sources

The following additional sources of information are available for the machine.

•Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 Quick Reference Guide

•Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide

•The On-line Help systems (Print Drivers and CentreWare Utilities)

•The CentreWare Utilities Documentation (HTML)

12	Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

2 Product Overview

This chapter gives an overview of the features and functions of the machine and enables familiarity with the device network installation.

Detailed information is provided through the following sections.

Machine Components – page 13 Power On/Off – page 16 Cabling – page 17

Modes – page 18

System Controls – page 31 System Settings – page 32 Resident Fonts – page 36

Machine Components

The following diagrams show the standard and optional components of the machine. Configuration may vary depending on the model.

Document Feeder

Document Glass

(under the Document Feeder)

Control Panel

Touch Screen

Duplex Module (Optional)

On / Off Switch

Center Output Tray

Front Cover

Tray 5 (Bypass Tray)

Tray 1

Tray 2

Two Tray Module (Optional)

Tray 3

Tray 4

NOTE: Depending on the configuration, the Document Glass Cover is attached instead of the Document Feeder. Two optional paper trays can be attached.

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

2 Product Overview

Finisher Tray

Finisher (Optional)

Tray 4

Tray 3

Tandem Tray Module (Optional)

TEL

Located on the back of the machine. Connect a telephone to this jack if required.

LINE 1

Located on the back of the machine. Connect a telephone cable to this jack. Then connect the other end to the wall jack.

Finisher

Allows you to staple or sort copies automatically. The Finisher Tray can hold 1,000 sheets of 20 lb bond or 80 g/m2 paper in Letter/A4 size or smaller.

Duplex Module

Allows you to make double-sided copies. The Duplex Module can be used when paper is supplied from Tray 1, 2, 3, or 4. For more information, refer to 2 Sided in the Copy chapter of the User Guide.

Paper Trays 3 & 4

At the base of the machine, the following optional trays will be available, depending on the configuration.

•Two Tray Module – Can be added to the standard 2-tray configuration. Each tray can hold 500 sheets of 20 lb bond or 80 g/m2 paper.

14	Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

Services and Features

•Tandem Tray Module – Can be added to the standard 2-tray configuration to provide

high volume paper sources. Tray 3 can hold a maximum of 800 sheets of 20 lb bond or 80 g/m2 paper in Letter or A4 size, long edge feed. Tray 4 can hold 1,200 sheets of 20 lb bond or 80 g/m2 paper in Letter or A4 size. The Tandem Tray Module is referred to as “TTM” in this manual.

Services and Features

The machine has various features and provides valuable services. The following description outlines the features and explains the options on the <All Services> screen.

NOTE: The arrangement of icons for the services and features displayed on the screen can be changed by the Key Operator.

1.Press the <All Services> button on the control panel.

2.Use the scroll buttons to switch between screens.

3.Select the required service.

Copy

Allows you to copy documents in various ways. For example, you can produce output which has been reduced or enlarged to a different size, or copy two or four independent documents onto one sheet of paper. For more information, refer to the Copy chapter of the User Guide.

E-mail

Allows you to send scanned documents by e-mail in various ways. For example, you can set the density for scanning, or specify the file format for saving the documents. For more information, refer to the Scan/E-mail chapter of the User Guide.

Fax/Internet Fax

Allows you to fax documents in various ways. For example, you can send documents in a reduced or enlarged format, or specify destinations using the Address Book or speed dialing features. Internet Fax (iFax) allows you to send and receive faxes over the Internet or intranet. iFax provides reduced cost of transmissions as compared with the use of a conventional phone line. After scanning documents, you can send scanned data by e-mail, and can also receive scanned data in an e-mail attachment sent from an iFax compatible machine. For more information, refer to the Fax/Internet Fax chapter of the User Guide.

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

2 Product Overview

Network Scanning

Allows you to scan documents and store them as electronic documents on a file server on the network by selecting a job template which has various assigned parameters. You can retrieve the stored electronic documents by accessing the file server from a PC. For more information, refer to Job Templates - Network Scanning in the Scan/E- mail chapter, and Job Template in the CentreWare Internet Services chapter of the User Guide.

Scan to Mailbox

Enables the confidential mailbox or polling feature by storing the scanned documents in private mailboxes. For more information, refer to Save in: - Scan to Mailbox in the Scan/E-mail chapter of the User Guide.

Scan to FTP/SMB

Allows you to scan and store documents to specified destinations using the FTP or SMB protocol. For more information, refer to Save in: - Scan to FTP/SMB in the Scan/ E-mail chapter of the User Guide.

Check Mailbox

Allows you to confirm, print, or delete the documents in a mailbox. It also allows you to change or release linkage with a job flow sheet and execute the linked job flow sheets. For more information, refer to the Check Mailbox chapter of the User Guide.

Stored Programming

Allows you to store programming for a job to a job number using the Stored Programming feature. For more information, refer to the Stored Programming chapter of the User Guide.

Setup Menu

Allows you to set or change the following features from this screen: Mailbox, Stored Programming, Job Flow sheets, Address Book, Group Send, Comment, and Paper Type. For more information, refer to the Setups chapter and the Stored Programming chapter of the User Guide.

Power On/Off

Powering On

Make sure that the machine is connected to a suitable power supply and that the power plug is firmly connected to the electrical outlet and the power input connector on the machine.

The machine is ready to make copies about 12 seconds after powering on. (Varies with machine configuration.) For more information, refer to Machine Specifications in the Specifications chapter of the User Guide.

16	Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

Xerox CopyCentre 133, CopyCentre C123, CopyCentre C128, WorkCentre 133, WorkCentre M123 Administrator Guide

Cabling

1. Press the power switch to the

<I> position.

NOTE: If the machine does not start up, check that the RESET button on the back of the machine is in the reset position (depressed).

Powering Off

When you switch off the machine, if it is equipped with the optional hard disk, it remains on for approximately 10 seconds while it stores files and prepares for shutdown. The machine then shuts down completely.

CAUTION: Wait at least 20 seconds between powering the system on and off. Failure to do this could cause damage to the hard disk.

Cabling

Interface Ports

The machine has multiple interface ports as shown in the following diagram.

Parallel Port

Ethernet Port

USB Port

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

2 Product Overview

Ethernet 10BASE-T/100BASE-TX

The machine is compatible with SMB, LPD, EtherTalk, NetWare, IPP, HTTP, DHCP, SMTP, POP, DDNS, RARP, and Port9100. It supports T connector as a standard feature.

There are three Ethernet interface options available on the touch screen: 10BASE-T, 100BASE-TX and AUTO. 10BASE-T and 100BASE-TX support 10 Mbps and 100 Mbps respectively. When AUTO is selected, the machine detects the communication speed automatically when powered on and adjusts its settings accordingly.

EtherTalk, NetWare, and TCP/IP protocols that use Ethernet can be switched automatically according to the applied transmission protocol.

NOTE: EtherTalk will function when the optional PostScript Kit is installed.

Parallel (IEEE 1284) Host Connection

One parallel interface is provided for print use on the standard configuration of the machine, which enables direct connection to the host computer.

This high-speed Centronics port, conforming to IEEE 1284, allows two-way communication between a computer and the machine. Use a full-pitch connector.

IEEE1284 (that supports nibble and ECP) is complied for the print use on the standard configuration. For data input via Centronics, Adobe Communication Protocol is supported. Adobe Communication Protocol is compatible with four modes: Raw, Standard, Binary, TBCP.

NOTE: Adobe Communication Protocol can be set when the PostScript Kit (optional) has been installed.

USB 2.0 (Universal Serial Bus)

USB 2.0 is supported for the print use on the standard configuration and is used as an input port for printing data. This is compatible with Full Speed (12 Mbps), and High Speed (480 Mbps), but not applied to Low Speed (1.5 Mbps).

Modes

Use the mode buttons to access the screens which allow you to select features, monitor the status of jobs and obtain general information on the machine.

There are two mode buttons on the machine.

•Job Status

•Machine Status

18	Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

Modes

NOTE: These buttons do not respond when the machine is in the System Settings mode.

button

button

button

<Machine Status> button

All Services

Use this button to access all the services available on the machine.

NOTE: The arrangement of service icons displayed on the screen can be changed by the Key Operator.

1.Press the <All Services> button on the control panel.

2.Use the scroll buttons to switch between screens.

Features

Use this button to go back one previous screen. If you are using the [Job Status] screen or [Machine Status] screen, press the <Features> button to return to the previous copy, fax, or scan feature screen. The copy, fax, or scan feature screen does not change, even if you press this button while you are in one of these screens. In this case, use the <All Services> button to select the copy, fax, or scan feature screen.

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

2 Product Overview

Job Status

Use this button to check the progress of a job, or display the log and detailed information on completed jobs. The latest job will be displayed at the top of the list. It can also check, delete, or print the documents in the public mailbox of the machine. Use the scroll buttons to switch between screens.

1.Press the <Job Status> button on the control panel.

Press the <Features> or <All Services> button at any time to exit.

button

2. Select the required option.

For more information on each tab, refer to the following.

Current and Pending Jobs – page 20

Completed Jobs – page 22

Stored Documents – page 22

Current and Pending Jobs

This feature allows you to view incomplete jobs that are waiting, in progress or suspended. You can see job attributes, or promote/delete the job. Select a job from the list to display detailed information on the job or to promote/delete it.

1.Press the <Job Status> button on the control panel.

2.Select the [Current and Pending Jobs] tab.

3.Use the scroll buttons to switch between screens.

4.Select a job to cancel or promote as required.

Doc. No. – Job Type

Identifies each job by job number and type.

20	Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

Modes

Status

Displays the status of the job, such as copying, printing and scanning.

Remote Terminal/Contents

Displays the name of the recipient for a fax job, the paper size for a copy job, or the box number for a scan job, etc.

Progress

Displays the current and total number of pages in a job that is printing, scanning, sending, or receiving.

Job Screen

Use this feature to select a job from the list to display detailed information on the job or to promote/delete it. The content of screen and the buttons displayed will vary depending on service type and job status.

Stop

Cancels jobs that are being processed or on hold.

Promote Job

Promotes a job in the list to be processed immediately after the one being processed. The promoted job will be marked with an arrow in the job list on the [Current and Pending Jobs] screen.

Last Original

Select this option to finish scanning.

Next Original

Select this option if you have another document to scan.

Start

Starts scanning the next document or prints a job being held on the machine.

Print Waiting Jobs

Select this option to print the jobs waiting in the incomplete jobs queue.

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

2 Product Overview

Completed Jobs

This feature allows you to view the finished jobs in the machine. To see the job attributes, select a job in the list to display detailed information on the next screen. The contents of each screen may differ depending on the type or status of the job.

1.Press the <Job Status> button on the control panel.

2.Select the [Completed Jobs] tab.

3.Use the scroll buttons to switch between screens.

Doc. No. – Job Type

Identifies each job by job number and type.

Status

Displays the status of the job, such as completed, cancelled, shutdown, etc.

Remote Terminal/Contents

Displays the name of the recipient for a fax job, the paper size for a copy job, or the box number for a scan job, etc.

Status

Displays the number of printed, scanned, sent, or received pages. For cancelled jobs, the status will be blank.

Stored Documents

This feature allows you to check locally stored documents in [Charge Print], [Secure Print], [Sample Print], [Delayed Print], and [Public Mailbox]. User actions are required for outputting or deleting these documents.

NOTE: The jobs displayed in [Charge Print], [Secure Print], [Sample Print], and [Delayed Print] are sent from a PC using the print driver. For more information, refer to PCL Driver Online Help.

1.Press the <Job Status> button on the control panel.

2.Select the [Stored Documents] tab.

3.Select the required option.

Charge Print

The print jobs that failed authentication (i.e., a wrong user ID and/or password was entered in the print driver) when the Authentication feature is enabled are stored or cancelled as specified in [Charge Print] settings.

22	Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

Modes

If the machine receives a document without a user ID or no user ID is specified in the print driver, the saved document will be listed as [(No User ID)].

The settings for Charge Print are set up by the Key Operator. For more information, refer to Charge Print Settings in the Setups chapter of the User Guide.

1.Select [Charge Print] on the [Stored Documents] screen.

•Refresh – Brings the information up to date.

•Go to – Use this field to specify the Charge Print number to be displayed at the top of the screen. You can set the number within the range of 1 to 200 using the scroll buttons.

•Document List – Displays the log-in screen after selecting a user ID from the list. Enter the required user ID to display the stored documents.

–Delete - Deletes a document.

–Print - Prints a document selected in the list. You can select whether or not to delete the stored documents after printing.

Secure Print

A secure print job requires a user ID and a password registered in the machine to print or delete the stored document. A user ID and a password can be specified from the print driver.

1.Select [Secure Print] on the [Stored Documents] screen.

•Refresh – Brings the information up to date.

•Go to – Use this field to specify the Secure Print number to be displayed at the top of the screen. You can set the number within the range of 1 to 200 using the scroll buttons.

•Document List – Displays the password input screen after selecting a user ID from the list. Enter the password to display the stored documents.

–Select All – Selects all documents in the list.

–Delete – Deletes a document.

–Print – Prints a document selected in the list. You can select whether or not to delete the stored documents after printing.

Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 System Administration Guide

2 Product Overview

NOTE: If you have forgotten the password, contact the Key Operator. The Key Operator can access the stored documents without entering a password.

Sample Print

A sample print job allows you to print one set of a document prior to printing the whole quantity. You can choose whether or not to print more sets after checking the print result. A user ID and a password are required to access the stored document, and the number of copies can be specified from the print driver.

1.Select [Sample Print] on the [Stored Documents] screen.

•Refresh – Brings the information up to date.

•Go to – Use this field to specify the Secure Print number to be displayed at the top of the screen. You can set the number within the range of 1 to 200 using the scroll buttons.

•Document List – You can select a user ID from the list and this option to display the documents for the corresponding user ID specified in the print driver. Use the following options to output or delete the documents:

–Select All – Selects all documents in the list.

–Print – Prints a document selected in the list. After printing, the documents are deleted.

–Delete – Deletes a document selected in the list.

Delayed Print

The documents with the start time for printing as specified from the print driver can be stored in the machine. You can confirm or output the stored documents before the specified time. You can also delete the stored job.

1.Select [Delayed Print] on the [Stored Documents] screen.

•Refresh – Brings the list up to date.

•Print – Prints a document selected in the list.

•Delete – Deletes a document selected in the list.

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Modes

Public Mailbox

Allows you to confirm, output, or delete the documents in a public mailbox on the machine.

For more information, refer to Save in: - Public Mailbox in the Fax/Internet Fax chapter of the User Guide.

1.Select [Public Mailbox] on the [Stored Documents] screen.

•Refresh – Brings the list up to date.

•Select All – Selects all the documents in the [Public Mailbox].

•Print – Prints a document selected in the list.

•Delete – Deletes a document selected in the list.

Machine Status

This feature allows you to check the machine status, the billing meter, the status of the toner cartridge or print various reports.

1.Press the <Machine Status> button on the control panel. Press the <Features> or <All Services> button at any time to exit.

<Machine Status> button

2. Select the required option.

For more information on each tab, refer to the following.

Machine Status – page 26

Billing Meter/Print Report – page 28 Consumables – page 30

Faults – page 31

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Machine Status

This screen allows you to view the general information on the machine and the status of paper trays and the hard disk, or change the print mode or fax receiving mode.

1.Press the <Machine Status> button on the control panel.

2.Select the [Machine Status] tab.

3.Select the required option.

Machine Information

Allows you to view user support information, serial number of the machine, as well as the machine configuration and the software version.

1.Select [Machine Information] on the [Machine Status] screen.

•Machine Configuration – Displays the [Machine Configuration] screen. You can view the status of the machine components.

•Software Version – Displays the [Software Version] screen. You can identify the software versions of the components of the machine.

Paper Tray

Allows you to check the status of each paper tray including the bypass tray and the optional Tandem Tray Module. It also displays the size, type, and remaining amount of media in each tray.

1.Select [Paper Tray] on the [Machine Status] screen.

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Modes

Overwrite Hard Disk

Displays the overwriting status of the hard disk.

NOTE: This option is displayed if the feature is enabled in the System Settings.

1.Select [Overwrite Hard Disk] on the [Machine Status] screen.

Print Mode

Allows you to change the default printer mode and emulation parameter settings.

For the lists of emulation parameters and their values, refer to Emulation Parameters in the Print chapter of the User Guide.

1.Select [Print Mode] on the [Machine Status] screen.

•Off-line – Sets the printer mode to off-line.

•On-line – Sets the printer mode to on-line.

•PCL Emulation – Displays the [PCL Emulation] screen. Use this feature to set parameter values for PCL emulation, which allows you to print documents without using print driver software on your PC.

•PDF – Displays the [PDF] screen. Use this feature to set parameter values and a password for PDF direct printing, which allows you to bypass driver software and send a PDF file directly to the machine.

–Setup – Allows you to set parameter values for PDF direct printing.

–Password – Allows you to enter a password to restrict access to PDF direct printing.

Fax Receiving Mode

Allows you to set the fax reception mode: Manual Receive or Auto Receive.

1.Select [Fax Receiving Mode] on the [Machine Status] screen.

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2Product Overview

•Manual Receive – Starts receiving a fax or polling after you have answered the call and confirmed it is a fax.

•Auto Receive – Receives a fax automatically.

Billing Meter/Print Report

This screen allows you to view the billing meter information, and also specify the output sequence for various reports and lists.

1.Press the <Machine Status> button on the control panel.

2.Select the [Billing Meter/Print Report] tab.

3.Select the required option.

Billing Meter

Allows you to view the total number of prints made on the machine using the [Current Meter Reading]. You can also view the serial number.

1.Select [Billing Meter] on the [Billing Meter/Print Report] screen.

User Account Billing Meter

Allows you to view the number of per session and total impressions of copying or scanning made for a user account, the impression limit set for the account, and the available balance.

NOTE: This button is displayed with Key Operator access.

1.Select [User Account Billing Meter] on the [Billing Meter/Print Report] screen.

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Modes

Print Report/List

Allows you to print various reports and lists for each service.

1.Select [Print Report/List] on the [Billing Meter/Print Report] screen.

•Job Status/Activity Report – Displays the [Job Status/Activity Report] screen. Select a report option and press the <Start> button on the control panel to output the following.

–Job History Report – Lists the jobs recorded on the machine.

–Activity Report – Lists the results of the fax transmissions.

–Error History Report – Lists the errors that occurred in the machine.

–Stored Document List – Lists the documents stored in mailboxes for printing, scanning, and faxing. Also displays the fax jobs queued on the machine.

•Copy Mode Settings – Displays the [Copy Mode Settings] screen. Select an option and press the <Start> button to output the following.

–Settings List – Common Items

•Print Mode Settings – Displays the [Print Mode Settings] screen. Select an option and press the <Start> button to output the following.

–Setting List – Common Items

–PCL Settings List

–PCL Form List

–PDF Settings List

–TIFF Settings List

–TIFF Logical Printer List

–PS Logical Printer List

–Fonts List

–PostScript Fonts List

•Scan Mode Settings – Displays the [Scan Mode Settings] screen.

–Settings List – Displays the following options on the right hand side. Select an option and press the <Start> button to output the list.

[Setting List - Common Items]/[Extended Features Settings List]/[Domain List]

–Job Template List – Displays the list of job templates that can be used on the machine. For more information on job templates, refer to Job Templates in the CentreWare Internet Services chapter of the User Guide and the CentreWare Network Scanning Services Manual.

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–Address Book – Displays ten [Address Book] options on the right hand side. Each option represents 50 addresses, giving 500 in total. Select one or more options and press the <Start> button to output the lists.

•Fax Mode Settings – Displays the [Fax Mode Settings] screen.

–Settings List – Displays the following options on the right hand side. Select an option and press the <Start> button to output the list.

[Setting List - Common Items]/[Box Selector List]/[Extended Features Settings List]/[Domain List]

–Address Book – Displays ten [Address Book] options, [Group Send], and [Select All] on the right hand side. Each [Address Book] option represents 50 addresses, giving 500 in total. Select one or more [Address Book] options and/or the [Group Send], or [Select All], and press the <Start> button to output the lists.

–Comments List – Select this option and press the <Start> button to output this list.

–Billing Data List – Displays the billing data for fax jobs. Select this option and press the <Start> button to output this list.

NOTE: This option is displayed with Key Operator access.

•Mailbox List – Displays the [Mailbox List] screen.

–Mailbox List – Displays ten [Mailbox] options and the [Select All] button, on the right hand side. Each [Mailbox] option represents 50 mailboxes, giving 200 in total. Select one or more [Mailbox] options or [Select All], and press the <Start> button to output the lists.

•Job Counter Report – Displays the [Job Counter Report] screen. Select this option and press the <Start> button to output this list.

–Job Counter Report

–Auditron Administration – Displays the [Auditron Administration] screen. Select the type of service on the left and the required user account numbers, and press the <Start> button on the control panel to output the list. The multiple user account numbers can be selected, or check the [Select All (0001 - 0500)] check box to select all account numbers.

NOTE: This button is displayed with Key Operator access.

Consumables

This screen allows you to view toner usage and the status of cartridges.

1.Select the [Consumables] tab on the [Machine Status] screen.

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