Xerox DocuMate 262I User Guide

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DocuMate 262i

scanner

user’s guide

DocuMate 262i

scanner

user’s guide

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

XEROX ® is a trademark of Xerox Corporation in the United States and/or other countries and is used under license. DocuMate ® is a registered trademark of Xerox Corporation used under license. All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation.

The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort and OmniPage® Pro brand names and logos are registered trademarks of Nuance Communications, Inc. Kofax® and Virtual ReScan® are registered trademarks, and VRSTM is a trademark of Kofax Image Products, Inc. QuickScanTM is a trademark and ISIS® is a registered trademark of Captiva Software Corporation. Adobe®, Adobe® Reader®, Acrobat® Reader®, Adobe® Acrobat®, and the Adobe® PDF® logo are registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. The Adobe PDF logo will appear in this product’s software, and full access to Adobe software features is only available if any Adobe product is installed on your computer.

Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark and SharePoint® is a registered trademark of Microsoft Corporation. ZyINDEX is a registered trademark of ZyLAB International, Inc. ZyINDEX toolkit portions, Copyright © 1990-1998, ZyLAB International, Inc. All Rights Reserved. All other products mentioned herein may be trademarks of their respective companies.

Information is subject to change without notice and does not represent a commitment on the part of Visioneer. The software described is furnished under a licensing agreement. The software may be used or copied only in accordance with the terms of such an agreement. It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or information storage and retrieval systems, or translated to another language, for any purpose other than the licensee's personal use and as specifically allowed in the licensing agreement, without the express written permission of Visioneer.

Part Number: 05-0754-000

Restricted Rights Legend

Use, duplication, or disclosure is subject to restrictions as set forth in contract subdivision (c)(1)(ii) of the Rights in Technical Data and Computer Software Clause 52.227-FAR14. Material scanned by this product may be protected by governmental laws and other regulations, such as copyright laws. The customer is solely responsible for complying with all such laws and regulations.

Table of Contents

Welcome

What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

The Xerox DocuMate 262i Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Installation
Before You Begin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 4
Step 1: Assemble the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 5
Step 2: Install the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 6
Step 3: Connect the Power Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	11
Step 4: Connect the USB Cable and Turn on the Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	12
Additional Applications Available with Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	14
View the User Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	16
Register Your Scanner and Check for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	17
Scanning
Load and Scan Documents from the Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	19
Load and Scan Items from the Front Feed Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	21
Scan With the Front Feed Tray Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	21
Scan With the Front Feed Tray Down . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	23
Scan from the Input Tray with the Front Feed Tray Down . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	26
Auto Scan from the Front Feed Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	28
Using the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	31
Scan from the One Touch Button Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	31
The Default One Touch Settings on Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	32
Configuring the One Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	33
About the One Touch Properties Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	33
Selecting New Settings for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	35
Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	36
Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	42
Setting Destination Application Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	44
Selecting Page Format Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	50
Renaming a One Touch Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	54
Selecting Options for a Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	54
Configure Before Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	57
Scanning with Optical Character Recognition (OCR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	60
Scanning with sPDF or nPDF and Searching for Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	62
Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	64
Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	65
Creating an HTML Web Page from Your Scanned Documents . . . . . . . . . . . . . . . . . . . . . . . . .	66

DocuMate 262i Scanner User’s Guide

iii

Table of Contents

Transferring Scanned Documents to Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Checking the Hardware and Setting the Lamp Power Saving . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Scanning with the TWAIN Interface

Accessing the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Scanning with the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Display the Device Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Scanning with the WIA Interface

Fine Tuning Your Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Scanning with the ISIS Interface

Accessing the ISIS interface in QuickScan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Maintenance

Cleaning the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Replacing the ADF Pad Assembly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Status Light Troubleshooting Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Uninstalling Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

To Install Another Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Xerox DocuMate 262i Scanner Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Xerox DocuMate 262i Scanner Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Section 1: Safety Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Section 2: EMC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Section 3: Operational Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Section 4: Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Section 5: Emergency Power Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Section 6: Maintenance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Section 7: Product Safety Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Section 8: Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Section 9: Compliance Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Section 10: Ilegal Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Section 11: EH&S Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

iv	DocuMate 262i Scanner User’s Guide

Welcome

Your new Xerox DocuMate 262i scanner can quickly scan single-sided or double-sided stacks of documents and place their images on your computer.

What’s in the Box

Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner.

DocuMate 262i Scanner

Paper Guide

Output Tray

Front Feed Tray with Output Tray

Power Supply

USB Cable	Power Cord	Replacement
		ADF Pad

Installation DVD	Buttons	Quick Install Guide	Technical
	Label		Support Card

DocuMate 262i Scanner User’s Guide

Welcome

The Xerox DocuMate 262i Scanner

Paper guide

LED Number

Destination Selector button

Simplex button

Duplex button

Status light

Front Feed Tray

ADF cover release

Output tray

Power switch

USB port

Power jack

Paper guide—Holds documents in place. Adjusts to fit the document width.

LED Number—Shows the current scan setting for the Simplex and Duplex scanning buttons. A scan setting includes resolution, file type, brightness, color or black and white, destination, and so on.

Destination Selector button—Selects the scan setting for the Simplex and Duplex buttons. Press to cycle through the nine settings.

Simplex button—Press to scan a one-sided document. Duplex button—Press to scan a two-sided document.

Status light—Shows the scanner’s status. A steady blue light indicates the scanner is available to scan. A rapidly flashing blue light indicates the scanner is preparing to scan. Refer to the Troubleshooting section for additional details.

Front Feed tray—Place an item between the guides and press down to feed items through the front of the scanner.

Output tray—Holds documents after scanning through the Automatic Document Feeder (ADF).

ADF cover release—Opens the cover on the ADF. Power switch—On/Off power switch.

Power jack—Connects the power cord to the scanner.

Universal Serial Bus (USB) port—Connects the scanner to the computer.

2	DocuMate 262i Scanner User’s Guide

Welcome

What You Need

IBM-compatible Pentium 4 PC, or AMD equivalent with:

•A DVD-ROM drive

•An available Universal Serial Bus (USB) port

•Microsoft® Windows® operating system: 2000 (Service Pack 4), XP (Service Pack 1 and 2), or Vista

•Windows 2000 and XP: Minimum of 512 megabytes (MB) of internal memory (RAM)

Windows Vista: Minimum of 1 gigabyte (GB) of internal memory (RAM)

•350 MB minimum of free hard disk space

A VGA or SVGA Monitor

The recommended settings for your monitor are:

•High Color (16-bit) or True Color (24-bit or 32-bit)

•Resolution set to at least 800 x 600 pixels

To set your monitor’s colors and resolution:

•Open the Windows Control Panel

•Double-click on Display then select the Settings tab

Documentation

The following documentation is provided with your scanner:

•Quick Install Guide—Abbreviated installation instructions.

•Xerox DocuMate 262i Scanner User’s Guide—On the Installation DVD; contains detailed installation, scanning, configuration, and maintenance information.

•PaperPort User’s Guide—On the Installation DVD; contains detailed feature and configuration information for the PaperPort software.

•Online Help—For the scanner configuration, TWAIN and WIA interfaces, and PaperPort software application.

DocuMate 262i Scanner User’s Guide

Installation

Installation is a quick, four-step process:

1.Assemble the scanner

2.Install the software

3.Connect the power supply

4.Connect the USB cable and turn on the power

Before You Begin

Please make sure of the following before you begin installation:

•The information in this guide may cover software not provided with the scanner you purchased. Disregard any information about the software not applicable to your chosen product. Please visit our web site at www.xeroxscanners.com for the latest software updates for your Xerox DocuMate 262i scanner.

•If your computer has AntiVirus or AntiSpyware software running, you may see messages during installation asking you to allow the installation to proceed. Although the messages will differ based on the software your computer is running, in each case you should allow the installation to proceed. Alternatively, you can turn off the AntiVirus or AntiSpyware software before installing your scanner. But if you do, make sure to turn it back on again when installation is finished.

•If you already have a scanner connected to your computer, you may need to remove its driver programs to properly install and operate your Xerox DocuMate 262i scanner. Please see “Troubleshooting” on page 88 for more information, and “Uninstalling Your Scanner” on page 91 for basic instructions to uninstall driver programs. Also see the User’s Guide that you received with your other scanner for specific instructions.

•If your computer is running Windows Vista, you may see the Vista User Account Control screen asking you to confirm system changes. Click the continue button to allow the installation to proceed.

4	DocuMate 262i Scanner User’s Guide

Installation

Step 1: Assemble the Scanner

1.Remove all shipping tape from the top and bottom of the scanner.

2.Carefully remove the protective foam from the ADF cover release, then press the release and open the Automatic Document Feeder cover.

ADF Cover

Release

3.Carefully remove any foam particles that may have gotten inside the document feeder, and close the cover.

4.Align the slots on the paper guide with the ridges on the scanner and slide it down until it snaps into place.

5.Select either the Front Feed with Output Tray or the standard Output Tray.

6.Insert the pins on each side of the output tray into the holes on the scanner.

DocuMate 262i Scanner User’s Guide

Installation

7. Flip open the extension on the output tray so it is fully extended.

Step 2: Install the Software

1.Start Microsoft Windows and make sure no other applications are running.

2.Insert the installation DVD into your computer's DVD-ROM drive.

The DVD automatically starts.

NOTE: If the DVD does not start, check the following:

•Make sure the DVD drive’s door is completely shut.

•Make sure the DVD was inserted in the drive in the proper direction (label side up).

To launch the DVD manually:

•Open the Windows option for My Computer. You can do this by double-clicking on the My Computer icon on your desktop.

•Double-click the icon for your DVD-ROM drive.

•The Installation menu for the DVD should now open.

If the menu does not open:

•From the list of files on the DVD, double-click the file named START32.EXE.

6	DocuMate 262i Scanner User’s Guide

Installation

3. On the Installation menu, select Install Products.

4.Make sure the boxes for Nuance PaperPort® and Scanner Driver are checked.

NOTE: The software provided with your scanner may differ slightly from the list shown in the window.

5.Click Install Now.

6.The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click OK.

DocuMate 262i Scanner User’s Guide

Installation

The first PaperPort Installation window opens.

1.On the PaperPort Welcome window, click Next.

Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version. Your existing PaperPort files will not be affected.

2.Read the PaperPort license agreement and select I accept the terms in this agreement, then click on Next. If you choose not to accept the license agreement, the installation will terminate and the PaperPort software will not be installed.

3.On the Customer Information window, accept the current values or enter new information, then click Next.

4.On the Setup Type window, keep the default Setup Type and click

Next.

5.Click Install to begin the installation.

6.On the Product Registration window, do one of the following:

•Select Register online, click OK, then follow the registration instructions.

•Select Print registration form, click OK, then follow the instructions to complete and print the registration form.

•Select Remind me in 7 days and click OK.

7.At the Installshield Wizard Completed window, click Finish.

If a message window opens instructing you to restart your computer, click Restart.

The Welcome to the One Touch 4.0 Setup Wizard opens.

1. Click Next.

8	DocuMate 262i Scanner User’s Guide

Installation

2.On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next.

If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.

3.The next window lists the choices of the drivers that you can install for your scanner.

4.Select the option you want. Click Next.

•Full Install (OneTouch, TWAIN and ISIS)—This is the recommended installation. It installs the One Touch 4.0 software which provides the necessary driver software for the scanner. It also installs scanning interfaces for the TWAIN and ISIS drivers. Installing this option means that you can use several different methods to scan, as explained in this User Guide.

•TWAIN and ISIS—The TWAIN and ISIS drivers are installed. The One Touch 4.0 Monitor will not run and you cannot use the One Touch features. You can use the Xerox DocuMate 262i TWAIN driver to scan from applications with a TWAIN interface. You can also scan from applications that use the ISIS driver. You will not be able to scan with the buttons on the scanner.

•TWAIN only—The TWAIN driver is installed without the One Touch 4.0 software or the ISIS driver. You can use the Xerox DocuMate 262i TWAIN driver to scan from TWAIN applications. You will not be able to scan with the buttons on the scanner.

•ISIS only—The ISIS driver is installed. You can use applications that use the ISIS driver such as Kofax and QuickScan. The One Touch 4.0 Monitor will not run and you cannot use the One Touch features. You will not be able to use the Xerox DocuMate 262i TWAIN driver. You also will not be able to scan with the buttons on the scanner.

NOTE: If your computer is running Windows XP or Windows Vista, Microsoft’s Windows Image Acquisition (WIA) interface for scanning is always available, regardless of your selection on this window.

DocuMate 262i Scanner User’s Guide

Installation

5.During installation you will see this window asking you to select one of the images for your Color Space setting.

6.Select the option that looks best to you and click Next.

7.STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click OK yet. Leave the window open and proceed to the next section.

10	DocuMate 262i Scanner User’s Guide

Installation

Step 3: Connect the Power Supply

1. Plug the power supply into the power port on the scanner.

NOTE: Only use the power supply (HEG42-240200-7L made by HiTron) included with your scanner. Connecting any other type of power supply may damage your scanner, and will void its warranty.

2. Plug the power cord into the power supply and into a wall outlet.

DocuMate 262i Scanner User’s Guide

Installation

Step 4: Connect the USB Cable and Turn on the Power

The DocuMate 262i scanner connects to any available USB port. Check your computer’s manual for USB port locations.

1.Remove any protective tape from the USB cable.

2.Plug the USB cable into the USB port on the scanner then into a USB port on the computer.

3.Turn on the power switch, located on the back of the scanner to the left of the power port.

The status light comes on and flashes indicating that the scanner is receiving power.

If you are using Windows XP and have plugged the USB cable into a USB 1.1 port, an information bubble may open explaining that “A HISPEED USB device is plugged into a non-HI-SPEED USB hub”. Plug the USB cable into a USB 2.0 port (if available) or just disregard the message. If you leave it plugged into the USB 1.1 port, your scanner may scan a bit slower than the 33 pages per minute, and 66 images per minute available with a USB 2.0 port.

Your computer then recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner.

Do not proceed until you receive a message that your computer has found the new hardware, or updated the driver database. If your computer is running Windows XP or Windows Vista, you will see a message similar to the following message.

12	DocuMate 262i Scanner User’s Guide

Installation

4.When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window.

5.Click OK.

You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel. When you’re finished reading the additional information, click OK.

The scanner’s status light is blue when the scanner and computer are communicating properly.

6.Click Close on the Installation Complete window to close and exit the software installer.

You can now install additional applications.

DocuMate 262i Scanner User’s Guide

Installation

Additional Applications Available with Your Scanner

Your scanner includes free, additional applications on the installation

DVD.

1.Reinsert the installation DVD into the DVD-ROM drive. The Installation menu opens.

The free Adobe Acrobat Reader software is located on the DVD with the User Guides.

2.Click Install Products.

You will see the screen that shows the applications. Applications already installed have Installed! next to them.

3.See the following table to decide which software you would like to install.

14	DocuMate 262i Scanner User’s Guide

Installation

4.On the window shown above, click in the boxes of the other software you want to install, and click Install Now. Follow the instructions on the screen to install each of the additional products.

Software

About the Software

Adobe® Acrobat®

Reader®

Adobe Acrobat Reader is a stand-alone application that you use to open, view, search, and print PDF files. The User Guides on your scanner’s installation DVD are in PDF format and require Adobe Acrobat Reader for you to view and save them.

QuickScan™	A desktop imaging solution for scanning, image enhancement, and OCR,
	QuickScan is a standalone, out-of-the-box imaging solution that provides all the
	necessary capabilities for high-speed scanning, image enhancement, viewing,
	annotation, printing, and storing images, for both black-and-white and color
	pages. It uses an ISIS-certified driver for scanning, and includes flexible job
	separation and barcode recognition.
	The Demo version lets you try the application first. You can use this software as
	an additional method to scan.

Kofax® VRS®	Kofax VRS automatically enhances scanned documents from less than perfect
and	originals. It is an additional scanning interface that uses patented VRS
Kofax® Scan Demo	(VirtualReScan) technology, and ensures your scanning is as efficient and easy
	as possible, while also improving both the quality of the scanned images. Kofax
	VRS uses an ISIS-certified driver for scanning. This software provides an
	additional method to scan from your scanner. The Demo version lets you try the
	application first.
	At the end of the Kofax VRS software installation you may see the message
	"SVS001: The VRS installation does not install an ISIS driver for the scanner you
	selected. Please install the ISIS driver packaged with your scanner."
	This is not an error, please disregard this message and click OK. The Kofax VRS
	Certified ISIS® driver is installed correctly when you install it with your Xerox
	DocuMate 262i scanner.
OmniPage®	OmniPage Pro provides precision OCR analysis, advanced layout detection, and
	Logical Form RecognitionTM (LFR) technology. Advanced security features
	quickly turn office documents and forms into over 30 different PC applications for
	editing, searching and sharing. Custom workflows handle large volumes of
	documents, and you can use its tools to print to PDF. OmniPage Pro also
	includes ScanSoft PDF Create!® and PDF Converter programs.

DocuMate 262i Scanner User’s Guide

Installation

View the User Guides

1.To get the documentation for each of the additional products, return to the Main Menu window and click User Guides.

2.The User Guides window opens.

3.Click the links of the Guides you want to view.

The User Guides are in Adobe® Acrobat® PDF format. The Scanner Readme file is in HTML format and will open in any standard browser.

If you need to, click Acrobat Reader to install it now. Follow the instructions on the installation windows.

If your computer already has Adobe Acrobat Reader installed, please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer.

To view and save the User Guides:

1.Click the name of a User Guide you want to view and it will open in Acrobat Reader. Use the Acrobat Reader Save command to save that User Guide on your computer.

2.Return to the User Guides window and repeat the process to open, view, and save all the other User Guides you want. The Scanner

Readme file has late-breaking news about your scanner.

•The SharePoint Mini-Guide has information about a new feature in the One Touch 4.0 software to link to Microsoft’s SharePoint application. This brief Mini-Guide explains how to setup the SharePoint link and use the SharePoint features when choosing new scan settings for your scanner.

•The One Touch VRS Mini-Guide has information about a new feature in the One Touch 4.0 software. This brief Mini-Guide explains what the feature is and how to use the VRS settings when creating or modifying a scan configuration.

•The One Touch OmniPage Mini-Guide has information about a new feature in the One Touch 4.0 software. This brief Mini-Guide explains what the feature is and how to use the OmniPage settings when creating or modifying scan configurations.

3.When you’re finished, click Main Menu to return to the Main Menu window and click Exit.

4.Remove the DVD and store it in a safe place.

That’s it! Installation is finished and your Xerox DocuMate 262i scanner is ready to scan.

16	DocuMate 262i Scanner User’s Guide

Installation

Register Your Scanner and Check for Updates

Registering your scanner is important as it provides you with access to free telephone support service. Registration also gives you free access to software updates for your scanner.

To register your scanner:

1.Right-click on the One Touch icon in the Windows Notification Area (at the bottom right corner of the screen).

The One Touch Icon.

2. Choose Check for Online Updates from the pop-up menu.

3.Follow the instructions on the screen and register your scanner by entering your scanner’s serial number and your email address.

NOTE: A valid email address is required.

The serial number is located on the underside of the scanner.

The Serial Number.

After registration is complete you will receive an email message with your RegID.

4.After receiving your RegID, write it down on a piece of paper and keep it with your scanner so you will be able to find it easily.

DocuMate 262i Scanner User’s Guide

Scanning

If you selected the recommended Full Install option (see page 9), then you have several different options to scan with your Xerox DocuMate 262i scanner. Each method scans equally well, so use the one with appropriate options for the item you are scanning.

•Scanner Buttons—When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application on your computer. See “Load and Scan Documents from the Input Tray” on page 19 and “Load and Scan Items from the Front Feed Tray” on page 21.

•One Touch—Use this scan option when you want to scan from the computer screen. Open the One Touch scan panel and window, adjust the scan settings as needed, put the document in the scanner, then click the icon on the One Touch panel. Also use this One Touch method of scanning if you want to access the advanced features of Optical Character Recognition (OCR) available from the OmniPage Pro application. See “Scan from the One Touch Button Panel” on page 31.

•TWAIN Interface—This option uses your scanner’s TWAIN interface to scan. Select scanning options before scanning, put the document in the scanner, then click a button on the TWAIN interface window.

See “Accessing the TWAIN Interface” on page 75.

•Windows Image Acquisition (WIA)—This option uses the Microsoft Windows set of choices for scanning. Select the WIA scan settings, put the document in the scanner, then click a button on the WIA window. Scanning with WIA is only available if your computer is running Windows XP or Windows Vista. See “Scanning with the WIA Interface” on page 80.

•ISIS Interface—This option uses the ISIS interface for scanning. Select the ISIS scan settings, put the document in the scanner, then click a button on the ISIS window. See “Scanning with the ISIS Interface” on page 84.

18	DocuMate 262i Scanner User’s Guide

Scanning

Load and Scan Documents from the Input Tray

When you press either the Simplex or Duplex button, documents are scanned using the scan settings indicated by the LED number. The scanned images are then sent to a software application (known as the Destination Application) on your computer.

NOTE: Always remove any staples or paper clips from documents before inserting them into the scanner’s Automatic Document Feeder. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty.

1.Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended.

2.Load the documents face down with their tops into the Automatic Document Feeder.

If you are using the Front Feed with Output Tray, make sure the front feeder is up to feed pages out underneath the tray.

DocuMate 262i Scanner User’s Guide

Scanning

1.Check the LED number to make sure you’re using the scan setting you want.

The current scan setting.

Press the Destination Selector to cycle through the scan settings to select the one you want.

2.To scan a one-sided document, press the Simplex button. To scan a two-sided document, press the Duplex button.

3.A scan progress window opens and the image(s) are sent to the selected application from the One Touch utility. In this example the Destination Application is the PaperPort desktop.

If you have the front feed tray attached, all pages in the ADF will feed out underneath the front feed tray.

20	DocuMate 262i Scanner User’s Guide

Scanning

Load and Scan Items from the Front Feed Tray

You can scan thick paper, embossed plastic cards, business cards and other items from the scanner’s front feed tray. Please see the “Xerox DocuMate 262i Scanner Specifications” on page 93 for details of the Front Feed scanning specifications.

NOTE: Do not attempt to load documents into the input tray while you have an item in the scanner fed in from the front. You can only load items into the scanner from either the Front Feed tray or the input tray at each scan time. The scanner will jam if you load paper into the input tray after an item has already been fed into the front.

Scan With the Front Feed Tray Up

1. Adjust the paper guides for the width of the item you are scanning.

2.Place a single item face up, with the top pointing into the scanner, between the paper guides on the front feed tray.

3. Press down on the tray and guide the item to the front of the scanner.

4.The scanner pulls the item in from the front and the front feed tray springs back up.

DocuMate 262i Scanner User’s Guide

Scanning

5.Check the LED number to make sure you’re using the scan setting you want.

The current scan setting.

Press the Destination Selector to cycle through the scan settings to select the one you want.

6.To scan a one-sided item, press the Simplex button. To scan a two-sided item, press the Duplex button.

7.The scanner scans the item and ejects it out underneath the front feed tray.

A scan progress window opens and the image(s) are sent to the selected application from the One Touch utility. In this example the Destination Application is the PaperPort desktop.

22	DocuMate 262i Scanner User’s Guide

Scanning

Scan With the Front Feed Tray Down

You can lock the front feed tray down so that it is always positioned at the front slot of the scanner. Any items you scan are ejected over the front feed tray when scanning is complete.

To lock the Front Feed Tray down:

1. Locate the arm levers on either side of the front feed tray.

2.Gently pull the arm levers away from the scanner and fold them down.

3.The front feed tray is now in the down position aligned with the front slot of the scanner.

DocuMate 262i Scanner User’s Guide

Scanning

To Scan with the Front Feed Tray Down:

1. Adjust the paper guides for the width of the item you are scanning.

2.Place a single item face up, with the top pointing into the scanner, between the paper guides on the front feed tray.

3.The scanner pulls the item in from the front.

4.Check the LED number to make sure you’re using the scan setting you want.

The current scan setting.

Press the Destination Selector to cycle through the scan settings to select the one you want.

24	DocuMate 262i Scanner User’s Guide

Scanning

5.To scan a one-sided item, press the Simplex button. To scan a two-sided item, press the Duplex button.

6. The scanner scans the item and ejects it out over the front feed tray.

A scan progress window opens and the image(s) are sent to the selected application from the One Touch utility. In this example the Destination Application is the PaperPort desktop.

DocuMate 262i Scanner User’s Guide

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