Xerox DocuCentre-II C3000 Network Administrator Guide

DocuCentre-II C3000

Network Administrator Guide

Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States. and other countries.

Adobe, Acrobat, PostScript, Adobe PostScript 3, and the PostScript logo are trademarks of Adobe Systems Incorporated.

EtherTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple Computer, Inc. Intel and Pentium are trademarks or registered trademarks of Intel Corporation.

UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Ltd.

Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered trademarks of Sun Microsystems Inc. in the United States.

PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation.

All product/brand names are trademarks or registered trademarks of the respective holders. Permission has been obtained from Microsoft Corporation for use of software screen shots.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

1.This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher.

2.Parts of this manual are subject to change without prior notice.

3.We welcome any comments on ambiguities, errors, omissions, or missing pages.

4.Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Xerox, The Document Company and the stylized X are registered trademarks of Xerox Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.

	Table of Contents
Table of Contents
Table of Contents ..............................................................................................	1
1 Before Using the Machine ..............................................................................	7
Preface..............................................................................................................	8
Using This Guide...............................................................................................	9
Related Information Sources ........................................................................	9
Organization of this Guide ..........................................................................	10
Conventions................................................................................................	11
2 Product Overview..........................................................................................	13
Machine Components .....................................................................................	14
Overview of Features ......................................................................................	18
Print ............................................................................................................	18
CentreWare Internet Services ....................................................................	19
Scan ...........................................................................................................	20
E-mail..........................................................................................................	21
iFax.............................................................................................................	21
Tools................................................................................................................	22
Power On / Off.................................................................................................	24
Powering On...............................................................................................	24
Powering Off...............................................................................................	25
Interface Cables ..............................................................................................	26
Using the USB Interface .............................................................................	26
Using the Ethernet Interface.......................................................................	26
Control Panel...................................................................................................	27
Internal Fonts ..................................................................................................	29
3 Installation When Using USB Port...............................................................	31
Preparations ....................................................................................................	32
Installation Procedure......................................................................................	32
Installation Overview...................................................................................	32
Configuration on the Machine.....................................................................	32
Configuration on the Computer...................................................................	33
4 Installation When Using TCP/IP (LPD/Port 9100) .......................................	35
Preparations ....................................................................................................	36
Installation Procedure......................................................................................	36
Installation Overview...................................................................................	36
Configuration on the Machine.....................................................................	36
Configuration on the Computer...................................................................	38

1

5 Installation When Using NetWare................................................................	39
Preparations....................................................................................................	40
Installation Procedure .....................................................................................	40
Installation Overview ..................................................................................	40
Configuration on the Machine.....................................................................	41
Configuration on the Computer ..................................................................	42
6 Installation When Using Microsoft Network (SMB)....................................	43
Preparations....................................................................................................	44
Installation Procedure .....................................................................................	44
Installation Overview ..................................................................................	44
Configuration on the Machine.....................................................................	44
Configuration on the Computer ..................................................................	45
7 Installation When Using Internet Printing Protocol (IPP)..........................	47
Preparations....................................................................................................	48
Installation Procedure .....................................................................................	48
Installation Overview ..................................................................................	48
Configuration on the Machine.....................................................................	48
Configuration on the Computer ..................................................................	49
8 Installation When Using EtherTalk ..............................................................	51
Preparations....................................................................................................	52
Installation Procedure .....................................................................................	52
Installation Overview ..................................................................................	52
Configuration on the Machine.....................................................................	52
Configuration on the Computer ..................................................................	53
9 Using CentreWare Internet Services ...........................................................	55
Preparations....................................................................................................	56
Installation Procedure .....................................................................................	56
Installation Overview ..................................................................................	56
Configuration on the Machine.....................................................................	56
Confirmation of the Configuration...............................................................	58
Network Setting Items (Port/Protocol) for CentreWare Internet Services .......	59
Ethernet ......................................................................................................	60
USB ............................................................................................................	61
EtherTalk ....................................................................................................	62
SMB............................................................................................................	63
NetWare .....................................................................................................	64
TCP/IP ........................................................................................................	65
LPD.............................................................................................................	67
SNMP .........................................................................................................	68
IPP..............................................................................................................	68
Port 9100....................................................................................................	70

2

		Table of Contents
	E-mail..........................................................................................................	71
	SMTP..........................................................................................................	75
	POP3 ..........................................................................................................	76
	HTTP ..........................................................................................................	77
	WebDAV .....................................................................................................	78
	Bonjour .......................................................................................................	79
10	E-mail..............................................................................................................	81
	E-mail Overview ..............................................................................................	82
	Preparations ....................................................................................................	83
	Installation Procedure......................................................................................	85
	Installation Overview...................................................................................	85
	Enabling Port and Setting TCP/IP ..............................................................	85
	Configuring E-mail Environment .................................................................	86
11	Using Scan Service.......................................................................................	91
	Scan Service Overview ...................................................................................	92
	Configuration of E-mail....................................................................................	93
	Preparations ...............................................................................................	93
	Installation Overview...................................................................................	93
	Enabling Port and Setting TCP/IP ..............................................................	93
	Configuring E-mail Environment .................................................................	94
	Configuration of Scan to Mailbox ....................................................................	99
	Installation Overview...................................................................................	99
	Enabling Port and Setting TCP/IP ..............................................................	99
	Registering a Mailbox ...............................................................................	101
	Configuration of Network Scanning (Job Template Scanning)......................	104
	Preparations .............................................................................................	104
	Installation Overview.................................................................................	104
	Enabling Port and Setting TCP/IP ............................................................	104
	Configuring the SNMP Port ......................................................................	105
	Configuration on a Computer....................................................................	106
	Configuration of Scan to FTP/SMB ...............................................................	107
	Preparations .............................................................................................	107
	Installation Overview.................................................................................	107
	Enabling Port and Setting TCP/IP ............................................................	108
	Configuration on the Computer.................................................................	109
	Configuration of the Job Flow........................................................................	110
	Installation Overview.................................................................................	110
	Enabling Port and Setting TCP/IP ............................................................	110
	Configuring the SNMP Port ......................................................................	111
	Configuration on the Computer.................................................................	112
12 Using the iFax Service................................................................................		113
	iFax Overview................................................................................................	114

3

	Preparations..................................................................................................	114
	System Requirements for the Machine ....................................................	114
	Installation Procedure ...................................................................................	115
	Installation Overview ................................................................................	115
	Enabling the Port and Setting TCP/IP ......................................................	115
	Configuring the E-mail Environment.........................................................	116
	Testing iFax ..............................................................................................	120
13	Security ........................................................................................................	121
	Security Service Overview ............................................................................	122
	Communication Security Service..............................................................	122
	Scan File Security Services......................................................................	122
	Configuration of HTTP Communication Encryption ......................................	123
	Installation Overview ................................................................................	123
	Configuration on the Machine...................................................................	123
	Configuration on a Computer ...................................................................	124
	Configuration of E-mail Encryption/Digital Signature ....................................	126
	Installation Overview ................................................................................	126
	Configuration on the Machine...................................................................	126
	Configuration on a Computer ...................................................................	128
	Configuration of Scan File Signature
	(PDF/DocuWorks Signature).........................................................................	130
	Installation Overview ................................................................................	130
	Configuration on the Machine...................................................................	130
	Configuration on a Computer ...................................................................	131
14	Problem Solving..........................................................................................	133
	SMB ..............................................................................................................	134
	Troubleshooting........................................................................................	134
	Notes and Restrictions .............................................................................	135
	NetWare ........................................................................................................	138
	When you cannot print..............................................................................	138
	When "Switch the machine off" is displayed.............................................	140
	When the print output is not as you expected ..........................................	140
	When no notification is received...............................................................	141
	TCP/IP...........................................................................................................	142
	Troubleshooting........................................................................................	142
	Notes and Restrictions .............................................................................	144
	EtherTalk.......................................................................................................	146
	Troubleshooting........................................................................................	146
	Notes and Restrictions .............................................................................	146
	Bonjour..........................................................................................................	148
	Notes and Restrictions .............................................................................	148
	CentreWare Internet Services.......................................................................	149
	Troubleshooting........................................................................................	149

4

	Table of Contents
Scanner Features..........................................................................................	151
Troubleshooting........................................................................................	151
Notes and Restrictions..............................................................................	151
E-Mail Features .............................................................................................	153
Troubleshooting........................................................................................	153
Internet/Intranet Connection..........................................................................	154
Troubleshooting........................................................................................	154
Notes and Restrictions..............................................................................	156
Index ...................................................................................................................	157

5

1 Before Using the Machine

This chapter describes how to use this guide.

z	Preface .........................................................................................................	8
z	Using This Guide ..........................................................................................	9

Machine the Using Before

1

1 Before Using the Machine

Preface

Thank you for selecting the Fuji Xerox DocuCentre-II C3000 (hereafter referred to as "the machine").

This guide describes a number of configuration procedures for using this machine on a network.

This guide assumes that the operator has a basic knowledge of the operating environment of the personal computer in use, networking environments, and how to operate a personal computer. Please read this guide thoroughly to obtain the best performance on the machine. After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

Refer to the User Guide or the ApeosPort Function Guide for the machine operation, clearing paper jams, daily maintenance, setting various items and safety information. For details about optional accessories, also refer to the guide provided with each optional accessory.

Since the machine is equipped with anti-counterfeit features, in some rare cases, certain kinds of documents may be unable to copy.

April 2006

Fuji Xerox Co., Ltd.

8

Using This Guide

Using This Guide

This section describes the organization of this guide.

Related Information Sources

We provide the following guides for optimum usage of the machine.

Included Manuals

Several manuals are included with this product. They are referred to as accompanying manuals.

These accompanying manuals include descriptions on configurations and operation of the product.

The following manuals are included with the machine.

User Guide

Describes all the necessary steps for copy/print/scan/fax, clearing paper jams, daily care, setting the various items and safety information.

Network Administrator Guide (this guide)

Aimed toward network administrators, as a guide to setting up the network environment.

Quick Reference Guide

Introduces the basic operations of the machine, as well as daily management and maintenance.

Manual (HTML)

A guide to installing print drivers, configuring the printer environment, etc. This manual is included in the CD-ROM of the Driver CD Kit.

Guides for Optional Accessories

Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for the DocuCentre-II C3000. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, as printed or as On-line Help.

Guides for optional accessories describe all the necessary steps for operating optional accessories and installing software.

Machine the Using Before

1

9

Machine the Using Before

1

1 Before Using the Machine

Organization of this Guide

This guide consists of the following chapters.

1 Before Using the Machine

Describes the organization of this guide.

2 Product Overview

Describes basic information such as identifying the major components, how to switch the machine on and off, and how to use the touch screen.

3 Installation When Using USB Port

Describes how to install the machine using a USB interface.

4 Installation When Using TCP/IP (LPD/Port 9100)

Describes how to install the machine using the TCP/IP (LPD/Port 9100) protocol.

5 Installation When Using NetWare

Describes how to install the machine to a NetWare network.

6 Installation When Using Microsoft Network (SMB)

Describes how to install the machine to a Microsoft Networks (SMB).

7 Installation When Using Internet Printing Protocol (IPP)

Describes how to install the machine to enable Internet printing.

8 Installation When Using EtherTalk

Describes how to install the machine to an EtherTalk network.

9 Using CentreWare Internet Services

Describes how to use the CentreWare Internet Services.

10 E-mail

Describes how to use the E-mail feature on this machine.

11 Using Scan Service

Describes how to use the scan service on this machine.

12 Using the iFax Service

Describes how to use the iFax service on this machine.

13 Security

Describes how to use services using the communication security function on this machine.

14 Problem Solving

Describes how to solve the problems you may encounter.

10

Using This Guide

Conventions

zIn this document, “Computer” refers to a personal computer or workstation.

zThe following icons are used in this guide.

Important	Indicates important information that you should read.
Note	Indicates additional information on operations or features.

zThe following conventions are used in this guide:

"" : A cross-reference included in this guide.

"" : Refers to names of CD-ROM, features, and touch screen

		messages and input text.
[	]	: Refers to folders, files, applications, button or menu names
		displayed in the touch screen, as well as the names of menus,
		commands, windows, or dialog boxes displayed on the
		computer screen and their buttons and menu names.
<	> button:	Indicates a hardware button on the computer.
<	> key:	Indicates a key on the keyboard of the computer.

z Orientation of documents or paper is described in this guide as follows:

,,Long Edge Feed (LEF) : Loading with one of the long edges of the document or paper.

,,Short Edge Feed (SEF): Loading with one of the short edges of the document or paper.

LEF Orientation	SEF Orientation
Paper feed direction	Paper feed direction

Machine the Using Before

1

11

2 Product Overview

This chapter describes the names of each component, features and tools, switching on and off of the machine, cable connections, and the operation of the touch screen.

z	Machine Components.................................................................................	14
z	Overview of Features..................................................................................	18
z	Tools ...........................................................................................................	22
z	Power On / Off ............................................................................................	24
z	Interface Cables..........................................................................................	26
z	Control Panel ..............................................................................................	27
z	Internal Fonts..............................................................................................	29

Overview Product

2

2 Product Overview

Machine Components

This section describes the main components and functions of DocuCentre-II C3000 (hereafter referred to as "the machine").

	1
	2
10
9	3
	5
	4
8	6

7

No.	Component	Function
1	Document cover	Holds the document down.
2	Document glass	Originals are loaded here.
3	Control panel	Consists of operation buttons, LED indicators and a touch screen.
		Refer to "Control Panel" (P.27).
4	Center output tray	Printed or copied documents are delivered with the printed side facing
	(Output tray)	down.
5	Power switch	Switches the power of the machine on/off.
6	Front cover	Open this cover to replace consumables.
7	Tray 1, 2, 3	Accommodates papers.
8	Tray 5 (Bypass)	Used for loading non-standard paper (thick-stock paper, and other
		special media) that cannot be loaded in the Trays 1 to 3.
9	Duplex Automatic	In text descriptions, the Duplex Automatic Document Feeder is
	Document Feeder	abbreviated as "Document Feeder".
10	Side output tray (optional)	Copies and prints are delivered here facing up.

14

Machine Components

Tandem Tray Module + B Finisher

1 2

3

7

4

8

5

6

Overview Product

2

No.	Component		Function
1	B Finisher (optional)		Allows you to staple printed or copied documents.
2	Finisher top cover button		Pressed to open the upper cover of the finisher when clearing paper
			jams.
3	Finisher tray		Stapled documents are delivered.
4	Front cover		Opened to clear staple jams, or replace staples.
5	Staple cartridge		Contains staples.
6	Finisher stand		Connects the machine and the finisher.
7	Finisher transport cover		Opened to clear paper jams.
8	Tray 2 - 3 (optional)		Accommodates papers.
	Note	• The B Finisher is optional. In text descriptions, the B Finisher is abbreviated as
		finisher.

15

2 Product Overview

A Finisher

		1
	OverviewProduct	4
		2
	2	3

No.	Component		Function
1	Finisher top cover		Open this cover when clearing paper jams.
2	Front cover		Open this cover when replacing the staple cartridge or clearing staple
			jams.
3	Staple cartridge		Contains staples.
4	Center tray		Holds printed or copied documents.
	Note	• The A Finisher is optional. In text descriptions, the A Finisher is abbreviated as
		finisher.

16

Machine Components

1

2

3

LINE4

7

LINE2

6

TEL LINE1

5

4

Overview Product

2

No.	Component				Function
1	USB 2.0 interface			Connected to a USB cable.
	connector (optional)
2	10BASE-T / 100BASE-TX			Connected to a network cable.
	connector
3	<RESET> button			Automatically turns the power off when detecting current leakage.
	Telephone Line Connectors
No.	Name on the		Name on the		Function
	machine cover		touch screen
4	TEL		-		Used to connect an external telephone.
					Note • Do not connect other fax machines.
5	LINE 1		Line 1		Connected to a public telephone network.
6	LINE 2		Line 2		Connected to a public telephone network.
	(optional)
7	LINE 4		Line 4		Connected to a public telephone network.
	(optional)
	Note	• Fax features are not available for some models. An optional package is required. For
			information, contact our Customer Support Center.

17

Overview Product

2

2 Product Overview

Overview of Features

The following features are provided in a network environment.

zPrint

zCentreWare Internet Services

zScan

zE-mail

ziFax

Print

This section describes the environment where the machine is able to provide print services.

This machine can be used as a local printer by directly connecting to a computer, or as a network printer when connecting to a network.

Enable the necessary port using the control panel.

Via Internet

IPP Local connection

UBS

Network connection

LPD/ SMB/ Port9100/ EtherTalk

Network connection

NetaWare/ Windows shared printer

Server

Using as a Local Printer

When using as a local printer, the machine can be connected by the following methods.

z USB : Used to connect the machine with a computer using a USB interface cable.

Using as a Network Printer

When using as a network printer, the machine can be connected by the following methods.

z	LPD	: Used when communicating with the machine using the TCP/IP protocol.
z	NetWare : Used when sharing the machine using a NetWare server.
z	SMB	: Used when printing through Microsoft Networks.
z	IPP	: Used when printing through the Internet.

zPort 9100:Used when using the port 9100 port.

zEtherTalk:Used when printing from Macintosh machines. PostScript 3 Kit (optional)

is required.

18

Overview of Features

Supported Operating Systems

Connection

Local

connection

Network connection

method

Port

USB

LPD

NetWare

SMB

IPP

Port

Ether

2.0

9100

Talk

Protocol

-

TCP/

TCP/

IPX/

Net

TCP/

TCP/

TCP/

Apple

IP

IP

SPX

BEUI

IP

IP

IP

Talk

Windows 95

O*3

O

O

O

O

O*3

Windows 98

O*1, 2, 8

O*3

O

O

O

O

O*3

Windows Me

O*1, 2

O*3

O

O

O

O

O

O*3

Windows NT

O

O

O

O

O

4.0

O

Windows

O*1

O

O

O

O

O

O

O

S

2000

Windows XP

O*1

O

O

O

O

O

O

Windows

O*1

O

O

O

O

O

O

Server 2003

UNIX

O*5

Macintosh

O*1,4,7

O*4,6

O*4

*1: USB 2.0 Expansion kit (optional) is required. In addition, a computer used must be equipped with a USB 2.0 port.

*2: Use our USB Print Utility for Windows 98SE and Windows Me.

*3: Use our TCP/IP Direct Print Utility for Windows 95/98 and Windows Me. *4: A PostScript 3 Kit (optional) is required.

*5: A PostScript 3 Kit (optional) and a Unix filter are required to print PostScript data. *6: Supports Mac OS X 10.1.5/10.2.x/10.3.3 to 10.3.9 only.

*7: Supports Mac OS 8.6 to 9.2.2, and Mac OS X 10.1.5/10.2.x/10.3.3 to 10.3.9 only. *8: Supports Windows 98SE or later.

For detail information on network environments, refer to the manual in the CD-ROM of the Driver CD Kit.

CentreWare Internet Services

CentreWare Internet Services provides services such as displaying the status of the machine and jobs, and altering configurations using a web browser in a TCP/IP environment.

For setting as a printer, the properties screen of the services allows users to configure the system settings and port settings for each network that are otherwise operated on the touch screen on the machine.

The following are functions offered under each tab within CentreWare Internet Services when the machine is enabled with the Internet Services (HTTP) port.

Overview Product

2

19

Overview Product

2

2 Product Overview

Tab name		Main function
Status	z	Displaying the machine status
		Displaying the status of the paper trays, output trays and consumables
		such as toners.
	z	Linking to the copyright screen.
Job	z	Displaying a list of jobs and job history, and deleting jobs.
Print/Scan	z	Printing
		Printing files stored in client computers.
Property	z	Displaying and setting the following items:
		Machine information, structure information such as memory and printing
		language, configuration of the counter, paper trays and papers, energy
		saving mode, address book, mailboxes, job flow sheets, PKI (Public Key),
		mail notice, login setup/auditron administration, remote authentication
		server, Internet services, proxy server, and port activation.
	z	Port settings
	z	Protocol settings
	z	Emulation settings
	z	Memory settings
Support	z	Displaying support information.
	z	Displaying error history information.
	z	System administrator settings
	z	Pool server settings
	z	Remote access

Scan

The following scan services are available:

Note	• This feature does not appear for some models. An optional package is necessary. For
	details, contact our Customer Support Center.

E-mail

Scanned documents can be converted into an electronic format and transmitted via E- mail.

Scan to Mailbox

Scanned documents are saved into a mailbox.

When the machine is connected to a TCP/IP network, scanned documents in a mailbox can be retrieved from a computer connected to the network.

Network Scanning (Job Template Scanning)

A job template is a configuration file for defining scanning conditions. You can apply a template to a scanned document on the machine. The scanned document will be saved as files on the machine and then sent automatically to computers (servers) such as FTP or SMB servers connected to the network. CentreWare Scan Service (optional) is required to create job templates and set a forward destination.

Note	• This feature is only available for ApeosPort-II C4300/C3300/C2200.

Scan to FTP/SMB

When the machine is connected to a network which can use either the FTP or SMB protocol, the scanned documents can be saved on a network computer.

20

Overview of Features

Job Flow Scanning

Scanning is performed according to a job flow.

Note	• This feature is only available for ApeosPort-II C4300/C3300/C2200.

E-mail

The following E-mail services are available:

Note	• This feature does not appear for some models. An optional package is necessary. For
	details, contact our Customer Support Center.

E-mail

Scanned documents can be converted into an electronic format and transmitted via e- mail.

E-mail Printing

E-mail with attachments in either TIFF or PDF format can be sent to the machine from computers. Received e-mail will automatically be printed.

Consumables Status Notice

E-mail containing contents (status of consumables, paper, and replaceable parts, etc.) set in [Mail Notice Settings] of CentreWare Internet Services is sent to a specified recipient. You can properly determine when to replace toner and drum cartridges by receiving their status periodically.

Job Completion Notice

When a computer has submitted a job to the machine, its completion can be notified by E-mail.

iFax

You can send and receive data scanned by the machine as e-mail attachments via a corporate network or the Internet. This feature differs from regular faxes in that you do not need to transmit data via a telephone line.

Overview Product

2

21

Overview Product

2

2 Product Overview

Tools

The following tools are provided with this machine. Configurable items vary by the tools.

Control Panel

The control panel is located at the center on top of the machine. It consists of operation buttons, LED indicators and a touch screen.

The touch screen is located at the center of the control panel. Messages required for operation and feature buttons are displayed on this display. You can directly touch the buttons and tabs displayed in the touch screen to set features or to instruct operations in screens.

CentreWare Internet Services

CentreWare Internet Services provides services such as displaying the status of this machine as a printer and its print data, altering configurations and operating on mailboxes using a web browser in a TCP/IP environment.

For setting as a printer, the properties screen of the services allow users to configure the system settings and port settings for each network that are otherwise operated on the touch screen on the machine.

Tools in the Driver CD Kit

Various tools such as print drivers and software for easy installation of print drivers are included in the CD-ROM of the Driver CD Kit.

EasyOperator allows you to print or send documents via fax by dragging and dropping files with a mouse. Also, this tool enables the remote operation of mailbox registration and scan configuration.

If you use Document Monitor, when a print job is submitted from a computer, the machine status such as out of paper, toner low, paper jams, starting and completing the job, will be displayed. It also allows the users to confirm the print data processing status, and to pause, restart, and stop the print jobs.

ApeosWare EasyAdmin

ApeosWare EasyAdmin is a tool to reduce the management tasks for printers, faxes, and scanners. It allows user to centrally configure multiple items on multiple devices from a computer.

Note	• ApeosWare EasyAdmin is an optional.

22

Tools

The relation of the tools and their configurable items are as follows:

Note that the description in this manual is focused on the configuration from the control panel.

		CentreWare		Tools in the		ApeosWare
Item	Control Panel	Internet
				Driver CD Kit		EasyAdmin
		Services
Enabling a port				U (IP Address
	O	O		Setting Tool/		U
				LPD only)
Setting an IP	O	O		O (IP Address		O
address		(change only)		Setting Tool)		(change only)
Configuring the e-	U	O		X		X
mail environment
Registering a	O	O		O		O
mailbox				(EasyOperator)
Address book	O	U		X		O
Confirming printer	U	O		O (Document		X
status				Monitor)
Confirming print	X	O		O		X
data (job) status
Setting	O	U		X		O
authentication
Setting personal
authentication	O	O		X		O
information
		O : Configurable	U : Partly configurable			X : Not configurable

Overview Product

2

23

Overview Product

2

2 Product Overview

Power On / Off

Turn on the power before operating the machine.

The machine is ready for operation within 42 seconds after the power is turned on. The time may vary depending on the machine configuration.

Turn the machine off at the end of the day or when it is not in use for a long period of time. Also, you can use the power saving feature when not in use for a while to reduce the power consumption.

Important • Switching off the power of the machine may cause loss of data being processed.

For information on the power saving feature, refer to "Power Saver Mode" in Chapter 2 of the User Guide.

Note	• When the power is turned off, all functions of the machine will stop. Do not turn the
	machine off if it is used all day for receiving faxes.

Powering On

The procedure for turning on the power is as follows.

1 Press the power switch to the [ | ] position to turn the power on.

Note	• The “Please wait...”
	message indicates that the
	machine is warming up.
	The machine cannot be
	used during warming up.
	The machine will be ready
	for operation within 42
	seconds. The time may
	vary depending on the
	machine configuration.
Note	• When the power does not
	come on, check if the
	power cord is plugged into
	the power outlet and the
	<RESET> button is in a
	reset state (button is
	pressed in).

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Power On / Off

Powering Off

The procedure for turning the power off is as follows.

Important • Turning off the power of the machine may cause loss of data being processed.

1Before turning the power off, make sure that all copy or print jobs have completely finished. Also, make sure that the <Online> indicator and the <Job in Memory> indicator are not lit.

Important • Never turn the power off in the following instances:

-While data is being received

-While jobs are being printed

-While jobs are being copied

-While a scan is being executed

-While jobs are being faxed

2 Press the power switch to the [] position.

Important • Power off processing is performed internally on the machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off.

Note	• Before you turn the power back on after turning it off, wait 20 seconds.

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Overview Product

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2 Product Overview

Interface Cables

When connecting the machine directly to a computer, use USB interface. When connecting to a network, use the Ethernet interface.

Using the USB Interface

The USB interface (optional) supports USB 2.0.

This section describes the installation procedure for the USB interface.

1 Confirm that the machine is off.

2 Attach the core provided with the machine to a USB interface cable.

3 Connect the USB interface cable to	USB 2.0 Port
the USB 2.0 interface connector on
the back of the machine.

4 Connect the other end of the USB interface cable to a computer.

5Switch on the machine.

6Restart the computer.

For details of setting items, refer to "Installation When Using USB Port" (P.31).

Using the Ethernet Interface

The Ethernet interface supports the following 2 types.

z100BASE-TX

z10BASE-T

This section describes the installation procedure for the Ethernet interface.

1 Confirm that the machine is off.

2 Attach the core provided with the machine to a network cable.

3 Connect the network cable to the
Ethernet interface connector.		Ethernet Port
Note	• Prepare a network cable
	suitable for your network
	connection. When changing
	the network cable, consult our
	customer engineers.

4 Switch on the machine.

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Control Panel

Control Panel

The following describes the names and functions of components on the control panel.

Note	• When an optional large color control panel is installed, the position and shape of the control
	panel differs. For details, refer to "Large Color Control Panel" under "Chapter 16 Large
	Control Panel" in the ApeosPort Function Guide.

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No.	Component	Function
1	Contrast dial	Adjusts the contrast of the touch screen. Use this dial to enhance or
		decrease the contrast.
2	Touch screen	Displays messages required for operation and buttons for various
		features. You can directly touch the touch screen to instruct operations
		in screens and set features.
3	<Online> indicator	Lights when the machine is sending or receiving data to or from a client.
4	<Job in Memory> indicator	Lights when data is stored in the machine's memory.
		You can check stored documents in [Stored Documents List]. For
		information on [Stored Documents List], refer to "Print Report/List"
		under "Chapter 12 Machine Status" in the User Guide.
5	<Job Status> button	Press this button to confirm or cancel currently executing or completed
		jobs, or to confirm or print saved documents.
		In this manual, this button is indicated as the <Job Status> button.
6	<Review> button	Press this button to open the [Review] screen. In this screen, you can
		check a list of the status of copy, fax and scan features whose settings
		have changed from the defaults. You can also check the destination
		information for sending faxes and e-mail.
		In this manual, this button is indicated as the <Review> button.
7	<Machine Status> button	Press this button to confirm the machine status and meters, check the
		state of consumables, and print reports.
		In this manual, this button is indicated as the <Machine Status> button.
8	<Log In/Out> button	Press this button to display the user ID input screen for System
		Administration mode or Login Setup/Auditron Administration.
		In this manual, this button is indicated as the <Log In/Out> button.
9	<Power Saver> button	If the machine is not operated for a while, the machine's power
		consumption is lowered to enter the power saver mode. In the power
		saver mode, this button lights up. To cancel the power saver mode,
		press this button again.
		In this manual, this button is indicated as the <Power Saver> button.

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Overview Product

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2 Product Overview

No.	Component		Function
10	<Clear All> button	Returns the statuses of all displayed services to their default values.
		The machine will be reset to this state after it is turned on.
		In this manual, this button is indicated as the <Clear All> button.
11	<Interrupt> button/indicator	Press this button to temporarily stop a continuous copy job or printing to
		give another job higher priority. During an interrupt, the interrupt
		indicator lights up. Pressing the <Interrupt> button again cancels the
		interrupt and the previous operation is resumed.
		In this manual, this button is indicated as the <Interrupt> button.
		Some jobs cannot be executed during the interruption. For detail
		information, refer to "Notes and Restrictions on the Interrupt Mode"
		under "Chapter 17 Appendix" in the User Guide.
12	<Stop> button	Press this button to stop the current copy job or communications.
		In this manual, this button is indicated as the <Stop> button.
13	<Start> button	Press this button to start copying or scanning.
		In this manual, this button is indicated as the <Start> button.
14	Numeric keypad	Press these buttons to enter the number of copies, passwords and other
		numerical values.
		In this manual, these buttons are indicated as the “numeric keypad”.
15	<Speed Dial> button	Used to specify a destination phone number for fax or e-mail.
		In this manual, this button is indicated as the <Speed Dial> button.
16	<C (Clear)> button	Press this button if you have entered the wrong numerical value with the
		numeric keypad.
		In this manual, this button is indicated as the <C> button.
17	<Dial Pause> button	Used to insert a pause into a destination number.
		In this manual, this button is indicated as the <Dial Pause> button.
18	<Custom> buttons	Used to call a custom feature.
	(<Copy>, <Custom 2>,	You can assign a feature to the buttons selected from the features
	<Custom 3> buttons)	displayed on the [All Services] screen and [Language].
		For information on registering a feature with a button, refer to "Screen
		Defaults" under "Chapter 10 System Settings" in the User Guide.
19	<All Services> button	Used to display the [All Services] screen.
		In this manual, this button is indicated as the <All Services> button.
		You can change the features that appear in the <All Services> screen.
		For detail information, refer to "Screen Defaults" in "Chapter 10 System
		Settings" in the User Guide.
20	One touch button panels	Panels for one touch buttons.
		You can leaf through panels to display 001 to 030, 031 to 060, and 061
		to 070. M01 to M20 are reserved for the stored programming feature.
		These buttons correspond to jobs registered in 01 to 20.
		Note	• This feature is not available for some models. An optional package
			is necessary. For more information, contact our Customer Support
			Center.
21	One touch buttons	Specify a recipient with one button. These buttons are available for fax
		and iFax.
		Registered preset recipient numbers 001 to 070 are supported.

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