Xerox ApeosPort-IV C2270, ApeosPort-IV C3370, ApeosPort-IV C3371, ApeosPort-IV C4470, ApeosPort-IV C5570 User Guide

ApeosPort-IV C5570/C4470/C3370/C3371/C2270

DocuCentre-IV C5570/C4470/C3370/C3371/C2270

User Guide

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

NetWare is a registered trademark of Novell, Inc. in the United States and other countries.

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PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation. Memory Stick is a registered trademark of Sony Corporation.

SmartMedia is a registered trademark of Toshiba Corporation.

RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United States and/or other countries.

RSA Security Inc. All right reserved.

All product/brand names are trademarks or registered trademarks of the respective holders. Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

For information on license, refer to About License.

In this manual, safety instructions are preceded by the symbol .

Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

1.This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher.

2.Parts of this manual are subject to change without prior notice.

3.We welcome any comments on ambiguities, errors, omissions, or missing pages.

4.Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, the sphere of connectivity design, PDF Bridge, and CentreWare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd. DocuWorks is a trademark of Fuji Xerox Co., Ltd.

	Table of Contents
Table of Contents
Table of Contents ........................................................................................................	1
1 Before Using the Machine ......................................................................................	11
Preface ......................................................................................................................	12
Types of Manuals ......................................................................................................	13
Using This Guide .......................................................................................................	14
Organization of This Guide ...................................................................................	14
Conventions ..........................................................................................................	15
Safety Notes ..............................................................................................................	17
Electrical Safety ....................................................................................................	18
Machine Installation ..............................................................................................	19
Operational Safety ................................................................................................	23
Consumable..........................................................................................................	26
Others ...................................................................................................................	26
Location of Warning and Caution Labels ..............................................................	27
Regulation .................................................................................................................	28
Radio Frequency Emissions (Class B) .................................................................	28
Product Safety Certification (UL, CB) ...................................................................	28
Environment ..............................................................................................................	29
About License............................................................................................................	30
RSA BSAFE..........................................................................................................	30
Heimdal.................................................................................................................	30
JPEG Code ...........................................................................................................	30
Libcurl ...................................................................................................................	31
FreeBSD ...............................................................................................................	31
OpenLDAP............................................................................................................	32
DES.......................................................................................................................	34
AES.......................................................................................................................	34
TIFF (libtiff)............................................................................................................	34
ICC Profile (Little cms) ..........................................................................................	34
XPS (XML Paper Specification) ............................................................................	34
EDICT and COMPDIC ..........................................................................................	34
Cyrus SASL ..........................................................................................................	35
Legal Notice...............................................................................................................	37
2 Product Overview ....................................................................................................	39
Machine Components................................................................................................	40
Power Source ............................................................................................................	49
Switching the Main Power On...............................................................................	49
Switching the Power On........................................................................................	49
Switching the Power Off........................................................................................	50
Switching the Main Power Off...............................................................................	51

1

Circuit Breaker............................................................................................................	53
Energy Saver Mode....................................................................................................	55
Entering the Energy Saver Mode...........................................................................	55
Exiting the Energy Saver Mode .............................................................................	56
Control Panel..............................................................................................................	57
Large Size Color UI ...............................................................................................	61
Screens and Buttons Displayed.............................................................................	64
About the [Services Home] Screen ............................................................................	65
Entering Text ..............................................................................................................	69
Installing the Tray Attachment on the Finisher-B1 .....................................................	70
3 Copy ..........................................................................................................................	71
Copying Procedure.....................................................................................................	72
Step 1 Loading Documents ...................................................................................	72
Step 2 Selecting Features .....................................................................................	74
Step 3 Entering a Quantity.....................................................................................	75
Step 4 Starting the Copy Job.................................................................................	76
Step 5 Confirming the Copy Job in Job Status ......................................................	77
Operations during Copying.........................................................................................	78
Stopping the Copy Job ..........................................................................................	78
Changing the Number of Copies ...........................................................................	79
Interrupting the Copy Job ......................................................................................	80
Simple Copy ...............................................................................................................	81
Paper Supply (Selecting the Paper for Copying) ...................................................	81
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................	82
2 Sided Copying (Making 2 Sided Copies) ............................................................	83
Black & White/Color (Selecting the Color for Copying)..........................................	84
Lighten/Darken (Adjusting the Copy Density)........................................................	84
2 Pages Up (Copying Two Pages onto One Sheet) ..............................................	84
1 Staple..................................................................................................................	85
Copy ...........................................................................................................................	86
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................	86
Paper Supply (Selecting the Paper for Copying) ...................................................	90
Output Color (Selecting the Color for Copying) .....................................................	93
2 Sided Copying (Making 2 Sided Copies) ............................................................	97
Copy Output (Specifying Finishing Options)..........................................................	97
Pages per Side (Copying Multiple Pages onto One Sheet)...................................	98
Lighten/Darken (Adjusting the Copy Density)........................................................	98
Image Quality .............................................................................................................	99
Original Type (Selecting the Document Type).......................................................	99
Image Options (Adjusting Copy Density/Sharpness/Saturation of Images) ........	101
Image Enhancement (Erasing the Background Color of Documents/Adjusting
Contrast) ..............................................................................................................	101
Color Effects (Selecting an Image Quality)..........................................................	102

2

Table of Contents
Color Balance (Adjusting Color Balance)............................................................	103
Color Shift (Adjusting the Color Tone) ................................................................	105
Layout Adjustment...................................................................................................	106
2 Sided Copying (Making 2 Sided Copies) .........................................................	107
Book Copying (Copying Facing Pages onto Separate Sheets) ..........................	108
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) .....................	109
Original Size (Specifying the Scan Size for the Document)................................	111
Mixed Size Originals (Scanning Different Size Documents Simultaneously)......	112
Edge Erase (Erasing Edges and Margin Shadows of the Document) ................	113
Image Shift (Adjusting the Image Position).........................................................	115
Invert Image (Making Reversed Copies of Images)............................................	117
Original Orientation (Specifying the Orientation of Loaded Documents) ............	118
Image Rotation (Changing the Orientation of Images) .......................................	119
Output Format .........................................................................................................	121
2 Sided Copying (Making 2 Sided Copies) .........................................................	121
Booklet Creation (Creating a Booklet) ................................................................	122
Covers (Attaching Covers to Copies)..................................................................	125
Pages per Side (Copying Multiple Pages onto One Sheet) ................................	127
Poster (Making Enlarged Copies Spread over Multiple Sheets).........................	128
Repeat Image (Making Multiple Copies on One Sheet)......................................	129
Annotations (Adding a Comment/a Date/Page Numbers to Copies) ..................	130
Watermark (Printing Control Numbers on the Background of Copies) ...............	136
Secure Watermark (Managing Document Security) ...........................................	139
Folding (Outputting Bi-Folded)............................................................................	141
Preset Repeat Image (Making Multiple Copies on a Single Sheet) ....................	142
Transparency Options (Inserting Blank Sheets between Transparencies).........	143
Copy Output (Specifying Finishing Options) .......................................................	144
ID Card Copy (Copying Both Sides of an ID Card).............................................	149
Job Assembly ..........................................................................................................	151
Build Job (Processing Documents Scanned with Different Settings as
One Job) .............................................................................................................	151
Sample Job (Checking the Finished Output of the Copy)...................................	155
Combine Original Sets (Adding Originals) ..........................................................	157
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected
Area) ...................................................................................................................	159
Stored Programming (Calling a Stored Program for Build Job) ..........................	160
4 Fax ..........................................................................................................................	161
Fax Procedure .........................................................................................................	162
Step 1 Loading Documents.................................................................................	162
Step 2 Selecting Features...................................................................................	164
Step 3 Specifying Destinations ...........................................................................	165
Step 4 Starting the Fax Job ................................................................................	167
Step 5 Confirming the Fax Job in Job Status......................................................	168
Operations during Faxing ........................................................................................	169
Stopping the Fax Job ..........................................................................................	169

3

Changing the Scan Settings ................................................................................	170
About Internet Fax....................................................................................................	172
Internet Fax Features ..........................................................................................	172
Sending Internet Fax ...........................................................................................	174
Receiving Internet Fax.........................................................................................	175
Useful Features ...................................................................................................	176
About Server Fax .....................................................................................................	180
Sending Server Fax .............................................................................................	180
Simple Fax ...............................................................................................................	182
Specifying a Destination Using the Numeric Keypad ..........................................	182
Speed Dialing (Specifying a Destination Using an Address Number) .................	183
Specifying a Destination Using a One Touch Button...........................................	184
Resolution (Specifying the Scanning Resolution)................................................	185
Original Type (Selecting the Document Type).....................................................	185
2 Sided Scanning (Transmitting 2-sided Originals) .............................................	186
Fax/Internet Fax .......................................................................................................	187
Internet Fax/Fax (Selecting Internet Fax/Fax) .....................................................	187
+ Add (Sending Faxes to Multiple Recipients).....................................................	188
Specifying a Destination Using the Address Book...............................................	189
Speed Dialing (Specifying a Destination Using an Address Number) .................	190
Specifying a Destination using a One Touch Button ...........................................	191
Specifying a Destination using the Keyboard Screen..........................................	192
Specifying a Destination using the Redial Feature ..............................................	193
Specifying a Line (Port) .......................................................................................	193
Entering Specific Symbols ...................................................................................	194
Removing/Confirming a Recipient .......................................................................	195
Lighten/Darken (Adjusting Fax Density) ..............................................................	195
2 Sided Scanning (Transmitting 2-sided Originals) .............................................	196
Original Type (Selecting the Document Type).....................................................	197
Resolution (Specifying the Scanning Resolution)................................................	198
Layout Adjustment....................................................................................................	199
2 Sided Scanning (Transmitting 2-sided Originals) .............................................	199
Original Size (Specifying the Scan Size for the Original).....................................	199
Mixed Size Originals (Scanning Different Size Documents Simultaneously) ......	200
Book Faxing (Scanning Facing Pages onto Separate Sheets)............................	201
Reduce/Enlarge (Specifying a Scan Ratio) .........................................................	202
Stamp (Adding a Stamp when Scanning a Document) .......................................	203
Fax/Internet Fax Options..........................................................................................	205
Acknowledgement Report (Confirming Transmission Results) ...........................	205
Starting Rate (Selecting a Communication Mode)...............................................	207
Priority Send/Delay Start (Specifying Send Priority/Send Time) .........................	208
Transmission Header Text (Adding Sender Name and Phone Number to
Faxes)..................................................................................................................	210
Cover Page (Transmitting Documents With a Cover Page) ................................	211
Internet Fax Subject (Specifying the Internet Fax Subject) .................................	213

4

Table of Contents
Internet Fax Message (Editing the Internet Fax Mail Contents)..........................	213
Recipient Print Sets (Printing Multiple Sets at the Remote Machine) .................	214
Pages per Side (Combining Multiple Pages into One Sheet) .............................	215
Remote Folder (Using Remote Folder)...............................................................	215
F Code (Using F Code Transmission) ................................................................	218
Internet Fax Profile (Specifying Internet Fax Profiles) ........................................	222
Encryption (Sending Internet Fax Encrypted by S/MIME) ..................................	223
Digital Signature (Sending Internet Fax with a Digital Signature by
S/MIME) ..............................................................................................................	224
More Options ...........................................................................................................	225
Remote Polling (Retrieving Files from Remote Machines) .................................	225
Store for Polling (Storing Files on the Machine that a Remote Machine can
Retrieve) .............................................................................................................	228
On-hook (Confirming Remote Machine Response Prior to Transmission) .........	229
Broadcast ................................................................................................................	231
Broadcast Send (Transmitting to Multiple Recipients) ........................................	231
Relay Broadcast (Transmitting Documents Through a Relay Station) ...............	231
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)..	235
Receiving Faxes ......................................................................................................	239
Switching between Auto Receive and Manual Receive......................................	239
Using Auto Receive ............................................................................................	240
Using Manual Receive ........................................................................................	240
Using Folder Receive..........................................................................................	240
Facsimile Information Services................................................................................	242
Using the Receiver..............................................................................................	242
When Not Using a Receiver................................................................................	242
5 Scan ........................................................................................................................	245
Scanning Procedure ................................................................................................	246
Step 1 Loading Documents.................................................................................	246
Step 2 Selecting the Features.............................................................................	248
Step 3 Starting the Scan Job ..............................................................................	251
Step 4 Confirming the Scan Job in Job Status ...................................................	252
Step 5 Saving the Scanned Data........................................................................	252
Operations during Scanning ....................................................................................	254
Stopping the Scan Job........................................................................................	254
Previewing the Scanned Images during a Scan Job ..........................................	255
Changing Scan Settings .....................................................................................	256
E-mail ......................................................................................................................	257
Address Book (Specifying an E-mail Address) ...................................................	257
New Recipient (Entering an Address).................................................................	260
Add Me (Adding the Sender’s Address)..............................................................	261
Recipient(s) (Editing a Recipient) .......................................................................	262
From (Setting the Sender’s Address)..................................................................	263
Subject (Setting the Subject) ..............................................................................	264

5

Message (Entering the E-mail Body) ...................................................................	264
Preview (Previewing the Scanned Images during a Scan Job) ...........................	264
Color Scanning (Selecting an Output Color)........................................................	264
2 Sided Scanning (Scanning Both Sides of a Document) ...................................	265
Original Type (Selecting the Document Type).....................................................	267
File Format (Selecting a File Format for Output Data).........................................	267
Store to Folder..........................................................................................................	277
Color Scanning (Selecting an Output Color)........................................................	277
2 Sided Scanning (Scanning Both Sides of a Document) ...................................	278
Original Type (Selecting the Document Type).....................................................	278
Preview (Previewing the Scanned Images during a Scan Job) ...........................	278
Scan to PC ...............................................................................................................	279
Transfer Protocol (Selecting a Transfer Protocol) ...............................................	279
Address Book (Specifying a Destination PC Using the Address Book)...............	280
Browse (Specifying a Destination PC by Browsing Your Network) .....................	281
Specifying a Destination (Specifying a Destination PC Using the Screen
Keyboard) ............................................................................................................	282
Preview (Previewing the Scanned Images during a Scan Job) ...........................	284
Color Scanning (Selecting an Output Color)........................................................	284
2 Sided Scanning (Scanning Both Sides of a Document) ...................................	284
Original Type (Selecting the Document Type).....................................................	284
File Format (Selecting a File Format for Output Data).........................................	284
Store to USB ............................................................................................................	285
Save in (Specifying a Storage Location in the USB Memory Device) .................	286
Details (Displaying the Details of a Storage Location in the USB Memory
Device).................................................................................................................	287
Preview (Previewing the Scanned Images during a Scan Job) ...........................	287
Color Scanning (Selecting an Output Color)........................................................	287
2 Sided Scanning (Scanning Both Sides of a Document) ...................................	287
Original Type (Selecting the Document Type).....................................................	288
File Format (Selecting a File Format for Output Data).........................................	288
Store & Send Link ....................................................................................................	289
Scan To (Displaying the E-mail Address of the Authenticated User) ..................	290
From (Displaying the E-mail Address of the Authenticated User) .......................	290
Subject (Setting the Subject) ...............................................................................	290
Message (Entering the E-mail Body) ...................................................................	290
Color Scanning (Selecting an Output Color)........................................................	290
2 Sided Scanning (Scanning Both Sides of a Document) ...................................	290
Original Type (Selecting the Document Type).....................................................	290
Preview (Previewing the Scanned Images during a Scan Job) ...........................	291
File Format (Selecting a File Format for Output Data).........................................	291
Network Scanning ....................................................................................................	292
Preview (Previewing the Scanned Images during a Scan Job) ...........................	293
Color Scanning (Selecting an Output Color)........................................................	293
2 Sided Scanning (Scanning Both Sides of a Document) ...................................	293

6

Table of Contents
Original Type (Selecting the Document Type) ....................................................	293
File Format (Selecting a File Format for Output Data)........................................	293
Advanced Settings...................................................................................................	294
Photographs (Scanning a Color Photograph) .....................................................	294
Image Options (Adjusting Scan Density and Image Sharpness) ........................	295
Image Enhancement (Erasing the Background Color of Documents/Adjusting
Contrast) .............................................................................................................	296
Shadow Suppression (Suppressing the Document Background) .......................	296
Color Space (Specifying Color Space) ...............................................................	297
Layout Adjustment...................................................................................................	298
Resolution (Specifying a Scanning Resolution) ..................................................	298
2 Sided Scanning (Scanning Both Sides of a Document)...................................	299
Book Scanning (Scanning Facing Pages on Separate Sheets)..........................	299
Original Size (Specifying a Scan Size) ...............................................................	300
Mixed Size Originals (Scanning Different Size Documents Simultaneously)......	301
Edge Erase (Erasing Edges and Margin Shadows in the Document) ................	302
Reduce/Enlarge (Specifying a Scanning Ratio)..................................................	304
Original Orientation (Specifying the Orientation of the Loaded Document) ........	305
E-mail Options/Filing Options ..................................................................................	306
Quality/File Size (Specifying an Image Compression Ratio When Scanning) ....	306
Read Receipts (Specifying Read Receipts)........................................................	307
Split Send (Sending in Sections) ........................................................................	308
File Name (Specifying a Name for the File to be Sent).......................................	308
Reply To (Specifying a Reply Address) ..............................................................	309
File Name Conflict (Setting the Action to be Taken for File Name Conflict) .......	310
File Name (Specifying a Name for the File to be Saved)....................................	310
Encryption (Sending E-mail Encrypted by S/MIME) ...........................................	311
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) .............	311
Login Name.........................................................................................................	311
Password ............................................................................................................	311
Meta Data ...........................................................................................................	312
6 Send from Folder...................................................................................................	313
Folder Operating Procedure ....................................................................................	314
Step 1 Opening the [Send from Folder] Screen..................................................	314
Step 2 Selecting a Folder ...................................................................................	315
Step 3 Checking/Selecting Files in a Folder .......................................................	315
Step 4 Operating Files in a Folder ......................................................................	315
Selecting a Folder....................................................................................................	316
Checking/Operating Files in a Folder ......................................................................	317
Checking File Details...............................................................................................	319
Printing Files in a Folder..........................................................................................	320
Configuring/Starting Job Flow .................................................................................	323
[Link Job Flow Sheet to Folder] Screen ..............................................................	325
Job Flow Restrictions..........................................................................................	327

7

7	Job Flow Sheets .....................................................................................................	329
	Job Flow Procedure .................................................................................................	330
	Step 1 Opening the [Job Flow Sheets] Screen....................................................	330
	Step 2 Selecting a Job Flow Sheet......................................................................	331
	Step 3 Confirming/Changing the Job Flow Sheet................................................	331
	Step 4 Starting the Job Flow Sheet .....................................................................	331
	Selecting/Changing a Job Flow Sheet .....................................................................	332
8	Stored Programming..............................................................................................	335
	Stored Programming Overview ................................................................................	336
	Registering/Deleting/Renaming Stored Programs ...................................................	337
	Registering Stored Programs ..............................................................................	338
	Notes and Restrictions on Registering Stored Programs ....................................	339
	Registering Stored Programs for Build Job .........................................................	340
	Deleting Stored Programs ...................................................................................	341
	Entering/Changing a Stored Program Name .......................................................	341
	Assigning/Changing Icons for Stored Programs..................................................	342
	Calling a Stored Program .........................................................................................	343
	Calling a Stored Program for Build Job ...............................................................	344
9	Web Applications ...................................................................................................	345
	Web Applications Overview......................................................................................	346
	Accessing Web Applications ....................................................................................	347
	Accessing Using Buttons Registered on the [Services Home] Screen ....................	348
10 Media Print (Text and Photos)...............................................................................		349
	Overview of Media Print ...........................................................................................	350
	Supported Media and File Formats .....................................................................	350
	Notes and Restrictions on Media Print ................................................................	351
	Using the Memory Card Reader...............................................................................	353
	Components and their Functions.........................................................................	353
	Inserting the Medium ...........................................................................................	353
	Ejecting the Medium ............................................................................................	354
	Media Print - Text .....................................................................................................	355
	Selecting Files .....................................................................................................	355
	[Select From List] Screen ....................................................................................	356
	Media Print - Photos.................................................................................................	358
	Selecting Files .....................................................................................................	358
	[Select From List] Screen ....................................................................................	359
	Selecting the Printing Options ..................................................................................	360
	Media Print - Photos ............................................................................................	360
	Media Print - Text ................................................................................................	361
	Index Print............................................................................................................	362

8

		Table of Contents
11	Job Status ..............................................................................................................	363
	Job Status Overview................................................................................................	364
	Checking Current/Pending Jobs..............................................................................	365
	Checking Completed Jobs.......................................................................................	367
	Printing and Deleting Stored Jobs ...........................................................................	368
	Secure Print ........................................................................................................	368
	Sample Set .........................................................................................................	370
	Delayed Print ......................................................................................................	372
	Charge Print........................................................................................................	373
	Private Charge Print............................................................................................	376
	Public Folder .......................................................................................................	378
	Undelivered Faxes ..............................................................................................	379
	Printing Pending Jobs..............................................................................................	381
	Handling Error Terminations....................................................................................	382
12	Computer Operations............................................................................................	383
	Features Overview ..................................................................................................	384
	Print .........................................................................................................................	385
	Print Features .....................................................................................................	385
	Setup...................................................................................................................	387
	Printing................................................................................................................	387
	E-mail Printing .........................................................................................................	388
	Setup...................................................................................................................	388
	Receiving E-Mail .................................................................................................	388
	Sending Fax ............................................................................................................	390
	Registering Destinations .....................................................................................	390
	Importing Scanned Data..........................................................................................	392
	Importing to a TWAIN Compatible Application....................................................	392
	Importing Using Stored File Manager 3 ..............................................................	394
	Importing Using CentreWare Internet Services ..................................................	396
	Importing Using EasyOperator............................................................................	398
	CentreWare Internet Services .................................................................................	400
13	Appendix ................................................................................................................	405
	Glossary ..................................................................................................................	406
Index..............................................................................................................................		413

9

1 Before Using the Machine

This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine.

z	Preface........................................................................................................	12
z	Types of Manuals........................................................................................	13
z	Using This Guide ........................................................................................	14
z	Safety Notes ...............................................................................................	17
z	Regulation...................................................................................................	28
z	Environment................................................................................................	29
z	About License .............................................................................................	30
z	Legal Notice ................................................................................................	37

Machine the Using Before

1

1 Before Using the Machine

Preface

Thank you for selecting the ApeosPort-IV C5570/C4470/C3370/C3371/C2270, DocuCentre-IV C5570/C4470/C3370/C3371/C2270 (hereafter referred to as "the machine").

This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.

This guide assumes that you have a basic knowledge of the operating environment of the personal computer in use and networking environments. For information on the environment of the personal computer in use and the basic knowledge and operations of networking environments, refer to the manuals provided with the personal computer, operating system, and network system.

For information on how to configure your network environment, refer to the Administrator Guide. For information on optional accessories for the print service, also refer to the guide provided with each optional accessory.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

Warning:

This equipment will be inoperable when mains power fails.

12

Types of Manuals

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User Guide (this guide) (Document CD-ROM)

The guide describes all the necessary steps for copy, print, scan, and fax.

Administrator Guide (Document CD-ROM)

The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine. This guide also describes daily maintenance and the System Settings procedures.

Quick Reference Guide (Booklet)

The guide describes the basic operations of the machine, as well as daily management and maintenance.

Security Function Supplementary Guide (Document CD-ROM)

The guide is intended for the manager and system administrator of the organization where the machine is installed, and describes the setup procedures related to security.

When the Data Security Kit (optional) is installed, be sure to read this guide for the effective use of the security features.

Manual (HTML)

The manual describes installation and configuration procedures for print drivers and the printer environment. This manual is included in the Driver CD Kit.

Print Driver Help

The help describes print features and operations.

CentreWare Internet Services Help

The help describes how to change various settings of the machine using a web browser, and how to import scanned data to a computer from the machine.

Guides for Optional Components

Optional components are available for this machine. Some of them come with user guides. The guides for optional components describe all the necessary steps for using the optional components and installing the software.

Machine the Using Before

1

13

Machine the Using Before

1

1 Before Using the Machine

Using This Guide

This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services.

Organization of This Guide

This guide consists of the following chapters:

1 Before Using the Machine

Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine.

2 Product Overview

Describes the basic information of the machine, such as the names of components, how to use the touch screen, how to switch the machine on and off, and how to exit the Energy Saver mode.

3 Copy

Describes the basic operation and features for the Copy service.

4 Fax

Describes the basic operations and features for the Fax services.

5 Scan

Describes the basic operations and features for the Scan services.

6 Send from Folder

Describes the basic operations and features to use folders.

7 Job Flow Sheets

Describes the operations to use a job flow created on a remote system.

8 Stored Programming

Describes the Stored Programming service that enables you to store customized job settings.

9 Web Applications

Describes the operations to connect to web applications.

10 Media Print (Text and Photos)

Describes the basic operations and features of Media Print that allows you to print image data and document files.

11 Job Status

Describes how to check job status and how to delete jobs.

12 Computer Operations

Describes operations performed from a computer, such as printing documents, importing scanned files, using Direct Fax, and operating CentreWare Internet Services.

14

Using This Guide

13 Appendix

Contains a glossary of terms used in this guide.

Conventions

zThe screen images and illustrations that are used in this guide are based on the machine configuration with the various options. Some of the items in the screen images may not be displayed or there may be features that cannot be used depending on the machine configuration.

zThe procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.

zIn this guide, "Computer" refers to a personal computer or workstation.

z The following terms are used in this guide:

Important	: Indicates important information that you should read.
Note	: Indicates additional information on operations or features.

zThe following symbols are used in this guide:

"" : • A cross-reference included in this guide.

•Refers to names of CD-ROM, features, and touch screen messages and input text.

[	]	: • Refers to folders, files, applications, button, or menu names
		displayed on the touch screen.

•The names of menus, commands, windows, or dialog boxes displayed on the computer screen and their buttons and menu names.

<> button : Indicates a hardware button on the control panel.

<	> key :	Indicates a key on the keyboard of the computer.
>	:	• Indicates a path to a certain item within a procedure on the
		control panel.
		Example: When you see the procedure "select [Tools] >
		[Setup] > [Create Folder]", this means that you need to select
		[Tools], select [Setup], and then select [Create Folder].
		• Indicates a path to a certain item within a procedure on a
		computer.
		Example: When you see the procedure "to search for files
		and folders, click [Start] > [Search] > [For Files or Folders]",
		this means that you need to click [Start], click [Search], and
		then click [For Files or Folders] in order to search for files and
		folders.
		• The reference is indicated in the following manner:
		"Refer to "5 Tools" > "Common Service Settings" > "Audio
		Tones" in the Administrator Guide."
		The sentence above means that you need to refer to the
		section "Audio Tones", which can be found under "Common
		Service Settings" in Chapter 5 Tools of the Administrator
		Guide.

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z Orientation of documents or paper is described in this guide as follows:

,,Long Edge Feed (LEF):Loading the document or paper in portrait orientation when viewed from the front of the machine.

,,Short Edge Feed (SEF):Loading the document or paper in landscape orientation when viewed from the front of the machine.

LEF Orientation	SEF Orientation
Paper feed direction	Paper feed direction

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Safety Notes

Safety Notes

Before using this product, read "Safety Notes" carefully for safety use.

This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use.

WARNING

Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information.

Follow all warning instructions marked on this product. The warning marks stand for the followings:

Used for item that if not followed strictly, can lead death or severe or fatal injuries and the possibility to do it is comparatively high.

Used for items that if not followed strictly, can lead to severe or fatal injuries.

Used for items that if not followed strictly, can cause injuries to user or damages to machine.

: A symbol for items to pay attention to when handling machine. Follow instructions carefully to use machine safely.

Static	Caution Flammable Explodable Electric	Heated	Moving	Pinched
Sensitive	shock	surface	object	fingers

: A symbol for prohibited items. Follow instructions carefully to avoid any dangerous acts.

Prohibited	No fire	Do not	Do not use	Do not	Keep away	Never touch
		touch	in bathroom	tear down	from wet	with wet hand

: A symbol for items that must be performed. Follow instructions carefully to carry out these essential tasks.

Instructions Unplug	Ground/
	Earth

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Electrical Safety

This product shall be operated by the power source as indicated on the product's data plate. Consult your local power company to check if your power source meets the requirements.

WARNING: Connect this product to a protective earth circuit.

This product is supplied with a plug that has a protective earth pin. The plug fits only into an earthed electrical outlet. This is a safety feature. If the plug doesn't fit to the outlet, contact an electrician to replace the outlet to avoid risk of electric shock. Never use an earthed adapter plug to connect the product to the electrical outlet that has no earth connection terminal.

Improper connection of a grounding conductor may cause electric shock.

Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.

Connect this product to a branch circuit or an outlet that has larger capacity than the rated ampere and voltage of this product. See the data plate on the rear panel of this product for its rated ampere and voltage.

Never touch the power cord with wet hands. It may cause electric shock.

Do not place an object on the power cord.

Always keep the plug connection free of dust. The dusty and damp environment may bring about minute electric current in a connector. It may generate heat and eventually cause a fire accident.

To avoid the risk of electric shock and a fire accident, only use the power cord supplied with this product or the ones designated by Fuji Xerox.

The power cord is exclusive use for this product. Do not use it for any other product.

Do not damage or alter the power cord. Damage and alteration may generate heat and eventually cause electric shock or a fire accident.

If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.

When cleaning this product, always switch off the power and then the main power inside the body front cover, and unplug the product. Access to a live machine interior may cause electric shock.

Do not unplug or re-plug this product with the main power switch and the power switch on. Plugging and unplugging a live connector may deform the plug and generate heat, and eventually cause a fire accident.

Hold the plug not the cord when unplugging this product, or it may damage the cord and cause electric shock or a fire accident.

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Safety Notes

Switch off the power and then the main power inside the body front cover, and unplug the product when it (i.e., fax function) is not used over weekends or long holidays. Please note that it cannot receive fax message during switch-off.

Once a month, switch off this product and check if

zthe power cord is plugged firmly into an electrical outlet;

zthe plug is not excessively heated, rusted or bent;

zthe plug and electrical outlet are free of dust; and

zthe power cord is not cracked or worn down.

Once you notice any unusual condition, switch off the power and then the main power inside the body front cover, and unplug the power cord. Contact your local Fuji Xerox representative.

Machine Installation

Do not locate this product where people might step on or trip over the power cord. Friction or excessive pressure may generate heat and eventually cause electric shock or a fire accident.

Never locate this product in the following places:

zNear radiators or any other heat sources

zNear volatile flammable materials such as curtains

zIn the hot, humid, dusty or poorly ventilated environment

zIn the place receiving direct sunlight

zNear cookers or humidifiers

Locate this product on a level and sturdy surface that can withstand a weight of 279 Kg (maximum weight when Large Size Color UI, Finisher-C1 with Booklet Maker, Side Tray, and HCF B1 are installed to Three Tray Module Model). Otherwise, if tilted, the product may fall over and cause injuries.

Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the product.

Keep the minimum clearance as follows for ventilation and an access to the power plug. Unplug the product if an abnormal condition is noted.

DocuCentre Series with the document cover
			100
			685
1608
			423
70	1046	100	400
			(Unit: mm)
	1216

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With DADF

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			100
			685
1608
			423
70	1046	100	400
			(Unit: mm)
	1216

	With Finisher-A1 (optional)
			100
			685
1608
			423
70	1129	50	400
			(Unit: mm)
	1249

	With Finisher-B1 (optional) and Side Tray (optional)
		100
		685
1608
		423
70	1666	50
		400
		(Unit: mm)
	1786

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Safety Notes

With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional)

		100
		685
1608
		423
70	1666	50
		400
		(Unit: mm)
	1786

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With Finisher-C1 (optional) and Side Tray (optional)

		100
		685
1608
		423
70	1922	80
		400
	2072	(Unit: mm)

With Finisher-C1 with Booklet Maker (optional) and Side Tray (optional)

		100
		685
1608
		423
70	1922	80
		400
	2072	(Unit: mm)

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With Finisher-C1 (optional), HCF B1 (optional), and Side Tray (optional)

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		100
		685
1608
		423
25	2083	80
		400
	2188	(Unit: mm

Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.

Front

10 °

		Right	Right
Front	Back
		Left
Back	10 ° 10 °		Left
			10 °

Always lock the wheels of this product and turn down the adjustable foot to the floor after installation. Otherwise, it may fall over or slide and cause injuries.

To keep this product in a good performance and condition, always use it in the following environment:

zTemperature: 10 - 32°C

zHumidity: 15 - 85%

When the product is left in a chilly room and the room is rapidly warmed up by heater, dew condensation may form inside the product and cause a partial deletion on printing.

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Safety Notes

Operational Safety

The operator's product maintenance procedures are described in the customer documentation supplied with this product. Do not carry out any other maintenance procedures not described in the documentation.

This product features safety design not to allow operators access to hazard areas. The hazard areas are isolated from operators by covers or protectors which require a tool to remove. To prevent electric shock and injuries, never remove those covers and protectors.

To avoid the risk of electric shock and a fire accident, switch off the power and then the main power inside the body front cover. Unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative.

zThe product emits smoke or its surface is unusually hot.

zThe product emits unusual noise or odor.

zThe power cord is cracked or worn down.

zA circuit breaker, fuse or any other safety device is activated.

zAny liquid is spilled into the product.

zThe product is soaked in water.

zAny part of the product is damaged.

Do not insert any object into slots or openings of this product.

Do not place any of the followings on the product:

zLiquid container such as flower vases or coffee cups

zMetal parts such as staples or clips

zHeavy objects

If liquid is spilled over or metal parts are slipped into the product, it may cause electric shock or a fire accident.

Do not use conductive paper such as origami paper, carbonic paper or conductively-coated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.

When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners, or it may catch fire and cause explosion.

If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.

Never play the CD-ROM supplied with the product on an audio player. Always use a CD-ROM player. Otherwise, large sound may damage audio players or your ears.

Be careful with your fingers, clothes, accessories, hair, etc. not to be caught by rotating parts during operation.

Keep electrical and mechanical safety interlocks active. Keep the safety interlocks away from magnetic materials. Magnetic materials may accidentally activate the product and cause injuries or electric shock.

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A circuit breaker is embedded in this product. If current leakage occurs, the circuit breaker automatically cuts off power circuit to prevent electric shock and a fire accident. The circuit breaker is normally ON ("|"). Check once a month if the circuit breaker works properly in accordance with the following procedures:

1) Switch the power off.

2) Open the front cover.

3)Press the main power switch to the [ position to switch the main power off.

]

4)Press the <RESET> button to the reset position. The button will be depressed even after the pushing force is released.

<RESET> button

5) Press the <TEST> button lightly with a
sharp edge such as a pen tip. The
depressed <RESET> button will stick out	<TEST> button
again. This is the end of the check
procedure.

6) Press the <RESET> button back to the depressed position.

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Safety Notes

If the circuit does not work properly, contact your local Fuji Xerox representative.

Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fusing unit or a heat roller. Otherwise, it may cause injuries or burns. Switch off the product promptly and contact your local Fuji Xerox representative.

Never touch the paper output area of the finisher during operation. It may cause injuries.

Be careful in removing jammed staples.

Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries.

To move this product to another location, contact Fuji Xerox Customer Support Center.

Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.

Provide proper ventilation to ensure the comfortable and safe environment.

Never touch the exposed connectors around this label. It may cause damage to the parts due to static discharge.

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Consumable

Store all consumables in accordance with the instructions given on its package or container.

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion.

If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

Never throw a waste toner container into an open flame. Toner may catch fire and cause burn injuries or explosion.

If you have a used waste toner container no longer needed, contact your local Fuji Xerox representative for its disposal.

Do not remove the fusing unit. When removing paper jam from the fusing unit, contact your local Fuji Xerox representative. Otherwise, it may cause injuries.

Keep the drum cartridges and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

When replacing the drum cartridges and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

If toner spills onto your skin or clothing, wash it off with soap and water.

If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary.

If you inhale toner particles, move to a fresh air location and rinse your mouth with water.

If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician immediately.

Others

This product emits weak electromagnetic waves. If you have a medical device implanted (e.g., a cardiac pacemaker) and get out of shape, keep away from this product immediately and consult a physician.

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Safety Notes

Location of Warning and Caution Labels

Always follow all warning instructions marked on or supplied with this product.

To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.

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Regulation

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Radio Frequency Emissions (Class B)

This product has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in Australia/New Zealand. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This product generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this product does cause harmful interference to radio or television reception, which can be determined by turning this product off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

zReorient or relocate the receiving antenna.

zIncrease the separation between this product and the receiver.

zConnect this product into an outlet on a circuit different from that to which the receiver is connected.

zConsult the dealer or an experienced radio/TV technician for help.

Changes and modifications to this product not specifically approved by Fuji Xerox may void the user’s authority to operate this product.

Product Safety Certification (UL, CB)

This product is certified by the following agency using the safety standards listed.

Agency	Standard
NEMKO	IEC60950-1:ed. 2

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