Panasonic DP-8020P, DP-8045, DP-8020E, UF-9000, DP-4530 User Manual

Operating Instructions

(For Facsimile and Internet Fax)

Digital Colour Imaging Systems

Model No. DP-C405 / C305 / C265

Before operating this machine, please carefully read this manual,

and keep this documentation in a safe place for future reference. English (Illustration shows optional accessories that may not be installed on your machine.)

Operating Instructions

The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer.

		Operating Instructions (For Setting Up)
		This manual contains essential information for setting
		up the machine.
Accessories		Operating Instructions (For Basic Operations)
		This manual contains essential information for proper
		operation of the machine.
		It describes basic Copy, Print, Facsimile/Internet Fax,
		Scan/Email, and other functions.
		For a more detailed explanation of each function, please
		refer to the Operating Instruction manuals included on
		two CD-ROM as illustrated below.
		Operating Instructions CD
		Contains manuals with detailed information for Copy,
		Facsimile/Internet Fax, Scan/Email functions, Function
		Parameters and User Authentication.
		Document Management System CD
		Contains the Panasonic Document Management
		System Application software, and manuals with detailed
		information for the Print function, and Panasonic
		Document Management System Application software.

Operating Instructions CD

Copy Function

Describes how to make a Colour Copy with creative features.

Facsimile and Internet Fax Function

(The Facsimile function is available when the optional G3 Fax Communication Board is installed.)

Describes how to send/receive a Facsimile/Internet Fax, and describes the course of action to take when a trouble message appears, etc.

Scan and Email Function

Describes how to scan and how to send

Email through the machine.

Function Parameters

Describes how to change the default settings of each function using the Control Panel of the machine.

User Authentication

Describes how to enable and use the

User Authentication function.

Document Management System CD

Print Function

Describes how to print with colour and change the default printer settings, and describes the course of action to take when a problem message appears, etc.

Application Software

Describes how to use the application software.

Ex:Panafax Desktop, Fax Driver, Quick Image Navigator, Device Monitor/ Device Explorer, Network Config/ Add Editor

2

Conventions

Icons

The following icons are used in this manual.

Icon	Description

Indicates important information that must be read in detail.

Indicates reference information.

Notation

The following notation is used in this manual.

Notation	Description
For Keys and Buttons	Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch
	Panel Display are depicted as “xxx”.
	Ex:
	Press the Start key and select “More Menus”.

3

Table of Contents
Chapter 1 Getting To Know Your Machine
Menu Map............................................................................................................................		10
Chapter 2 Basic Fax Transmission
Fax Transmission Procedure...............................................................................................		14
Entering a Destination .........................................................................................................		16
Manual Dialling................................................................................................................		16
Using the Address Book..................................................................................................		18
Searching for a Destination...............................................................................	“Search”	20
Redialling ...........................................................................................................	“Redial”	23
Preventing Accidental Transmission to Multiple Destinations..................	“Multi Station”	24
Confirming the Destination..............................................................	“Destinations: ###”	25
Transmission with Destination Monitoring............................................................	“Monitor”	28
Talking to the Remote Party Before Transmission..............................................................		29
Setting Original Quality..................................................................................	“Quality Adj.”	30
Setting the Original Size..............................................................................	“Original Size”	34
Transmitting 2-Sided Originals ...............................................................	“2-Sided Original”	36
Verification Stamp ..............................................................................	“Verification Stamp”	38
Transmitting a Document Stored in Memory.......................................................	“Memory”	40
Job Build and SADF ........................................................................	“Job Build and SADF”	42
Direct Transmission.................................................................................................	“Direct”	44
Verifying Communication Status ...............................................................	“Comm. Status”	46
Rotated Transmission..........................................................................................................		47
Batch Transmission.............................................................................................................		48
Getting an Outside Line Using PIN Code Access ...............................................................		49
Using Program Keys................................................................................	“Program/Group”	50
Cancelling a Communication...............................................................................................		52
To Cancel Memory Transmission: ..................................................................................		52
To Cancel Direct Transmission: ......................................................................................		53
Dial Prefix ............................................................................................................................		54
Chapter 3 Convenient Fax Features
Time Controlled Communication (Deferred)........................................................................		56
Deferred Transmission...................................................................................	“Transmit”	56
Deferred Polling ................................................................................................	“Polling”	58
Polling..................................................................................................................................		60
Polling ...............................................................................................................	“Polling”	60

4

Storing Documents to be Polled.........................................................................	“Polled”	62
Using a Mailbox (Confidential Communication)..................................................	“Mail Box”	64
What is Confidential Communication?.............................................................................		64
Confidential Transmission ...............................................................................................		65
Confidential Polling..........................................................................................................		66
Storing Documents for Confidential Polling.....................................................................		67
Printing a Received Confidential Document....................................................................		68
Deleting a Confidential Document...................................................................................		70
Sub-Address Communication .....................................................	“Sub Address Transmit”	72
What is Sub-Addressing?................................................................................................		72
Sub-Addressed Transmission Using Address Book........................................................		73
Sub-Addressed Transmission Using Manual Dialling......................................................		75
Password Communication .......................................................................	“Password XMT”	76
What is Password Communication?................................................................................		76
Password Transmission ..................................................................................................		77
Setting Password-Protected Transmission......................................................................		78
Printing Communication Journal..............................................................	“Comm. Journal”	80
Transmitting a Document with a Cover Sheet ..............................................	“Cover Sheet”	82
Chapter 4 Fax Reception
Receiving Documents..........................................................................................................		84
Automatic Reception .......................................................................................................		84
Manual Reception............................................................................................................		85
Print Reduction and Duplex Recording................................................................................		86
Print Reduction................................................................................................................		86
Duplex Recording............................................................................................................		87
Substitute Memory Reception..............................................................................................		88
Convenient Reception Features ..........................................................................................		90
Selective Reception.........................................................................................................		90
Fax Forwarding................................................................................................................		91
Password-Reception .......................................................................................................		92
Junk Fax Filter.................................................................................................................		93
Receive to Memory...........................................................................	“Receive to Memory”	94
What is Memory Reception? ...........................................................................................		94
Programming Memory Reception....................................................................................		95
Printing a Document Received in Memory ......................................................................		96
Chapter 5 Internet Fax
What is Internet Fax?...........................................................................................................		98
What is Internet Fax? ......................................................................................................		98
Using the Internet Fax Feature........................................................................................		99

5

What Internet Fax Can Do...................................................................................................	100
Sending Email .................................................................................................................	100
Receiving Email ..............................................................................................................	101
Inbound Routing..............................................................................................................	101
Relay Transmission.........................................................................................................	102
Message Delivery Notice (MDN).....................................................................................	103
Direct Internet Fax Transmission (Using Direct SMTP) ..................................................	104
Tips for Internet Fax ............................................................................................................	106
Preparing to Use Internet Fax .............................................................................................	108
Program Network Parameters.........................................................................................	108
Sending an Email Procedure...............................................................................................	110
Entering an Email Address..................................................................................................	112
Using the Onscreen Keyboard ........................................................................................	112
Using the Address Book..................................................................................................	114
Searching for Destinations ................................................................................	“Search” 116
Using Cc, Bcc and From......................................................................................................	120
Setting Cc and Bcc..........................................................................................................	121
Setting From Field...........................................................................................................	122
Setting Subject ................................................................................................................	123
Confirming the Destination..............................................................................................	123
Setting a File Type and a File Name ................................................	“File Type and Name” 124
Emailing an A3-Sized Document...............................................................	“A3 Email XMT” 126
Setting Message Delivery Notice (MDN).................................................	“Delivery Notice” 128
When Email Transmission Fails ..........................................................................................	130
Using a Completion Notice................................................................	“Completion Notice” 131
Receiving an Email..............................................................................................................	132
Configuring to Receive Email..........................................................................................	132
Receiving Email Automatically ........................................................................................	132
Receiving Email Manually ............................................................................	“Get Email” 133
Receiving Email with the Program Key ...........................................................................	134
Receiving an Email on a Computer.....................................................................................	136
Receiving Email on Your Computer ................................................................................	136
Opening Email.................................................................................................................	137
Inbound Routing ..................................................................................................................	138
What is Inbound Routing?...............................................................................................	138
Routing Setup Flow.........................................................................................................	139
Settings for Inbound Routing...........................................................................................	140
Programming the Address Book for Inbound Routing.....................................................	141
Using the Relay Feature......................................................................................................	144
What is the Relay Feature?.............................................................................................	144
Setting up a Relayed Transmission Network ..................................................................	146
Example of a Relayed Transmission Network ................................................................	147
Sample Entries in Address Book.....................................................................................	148

6

Function Parameters for Relay Stations..........................................................................		150
Settings for Initial Sending Station...................................................................................		151
Adding End Receiving Stations for Relayed Transmission .............................................		152
Relayed Transmission from Internet Fax.................................................		“Lan Relay XMT” 154
Relayed Transmission from PC ...........................................................................................		156
Requesting a Relayed Transmission from a Computer...................................................		157
Convenient Application Software.....................................................................................		158
Result of Relayed Transmission ..........................................................................................		160
Useful Terms to Remember.................................................................................................		162
DHCP (Dynamic Host Configuration Protocol) ................................................................		162
SMTP Authentication.......................................................................................................		162
Chapter 6 Handling Communication Reservation Files
Editing a Communication Reservation File..........................................................		“File List” 164
Displaying a Communication Reservation File List .........................................................		164
Reading the Reservation Report .....................................................................................		165
Editing Communication Reservations...............................................		“Change Time/Stn” 166
Deleting a Communication Reservation File ...............................................		“Delete File” 168
Printing a Communication Reservation File ..................................................		“Print File” 169
Adding Documents to a Communication Reservation File ..................		“Add Document” 170
Resending an Incomplete Document .............................................		“Retry Incomp. File” 171
Chapter 7 Program Destinations/Program Keys
Address Book ......................................................................................................................		172
What is Address Book? ...................................................................................................		172
Items Allowed for Entry in the Address Book ..................................................................		172
Adding a Fax Number into the Address Book ..................	“01 Add Telephone Number” 173
Adding an Email Address to Address Book.............................		“02 Add Email Address” 175
Editing Address Book ......................................................................		“03 Modify Station” 177
Deleting a Destination from Address Book.......................................		“04 Delete Station” 178
Printing the Address Book List ........................................	“00 Print Address Book List” 179
Program Keys ......................................................................................................................		180
What is Program Key?.....................................................................................................		180
Programmable Items .......................................................................................................		180
Setting for Program Dialling...............................................................		“02 Program Dial” 181
Setting for Group Dialling ......................................................................		“01 Group Dial” 183
Editing a Group Dialling.............................................................		“03 Modify Group Dial” 185
Deleting the Program Key Setting .........................................		“04 Delete Program/GRP” 187
Printing the Program List..........................................................		“00 Print Program List” 188
Programming Email Manual Reception on Program Keys .........		“05 Manual POP RCV” 189

7

Chapter 8 Reading Reports/Lists
Transaction Journal..............................................................................................	“Journal” 192
Printing Transaction Journal ...........................................................................................	192
Viewing Communication Results on Touch Panel Display..............................................	193
Reading Transaction Journal ..........................................................................................	194
Communication Journal...........................................................................	“Comm. Journal” 196
Address Book List..............................................................................	“Address Book List” 200
Printing Address Book List ..............................................................................................	200
Reading Address Book List.............................................................................................	201
Program List ................................................................................................	“Program List” 202
Printing Program List.......................................................................................................	202
Reading Program List .....................................................................................................	203
Fax Parameter List ............................................................................	“Fax Parameter List” 204
Printing Fax Parameter List.............................................................................................	204
Reading Fax Parameter List ...........................................................................................	205
Individual XMT Journal........................................................................	“IND. XMT Journal” 206
Printing Individual XMT Journal ......................................................................................	206
Reading Individual XMT Journal .....................................................................................	207
Chapter 9 Solving Problems
Tips for Solving Problems....................................................................................................	210
Information Codes ...............................................................................................................	212
Power Failure ......................................................................................................................	218
Checking the Telephone Line..............................................................................................	219
Chapter 10 Appendix
Replacing the Verification Stamp ........................................................................................	220
Index....................................................................................................................................	222

8

Memo

9

Machine Your Know To Getting 1 Chapter

Chapter 1

Menu Map

The main screen and menu for Fax features are as follows.

Address Book Screen

Number Pad Screen

Search Screen

Getting To Know Your Machine

Basic Menu:

See page 11.

More Menus:

See page 12.

Redial:

See page 23.

Monitor:

See page 28.

Refer to Manual Dialling (see page 16).

Refer to Searching for a Destination

(see page 20).

Email Screen

Refer to Sending an Email Procedure

(see page 110).

10

Basic Menu Screen

•Quality Adj. (Setting Original Quality : See page 30)

•File Type and Name (Setting a File Type and a File Name : See page 124)

•Original Size (Setting the Original Size : See page 34)

•2-Sided Original (Transmitting 2-Sided Originals : See page 36)

•Job Build and SADF (Job Build and SADF : See page 42)

•Verification Stamp (Verification Stamp : See page 38)

•Memory (Transmitting a Document Stored in Memory : See page 40)

•Direct (Direct Transmission : See page 44)

•Comm. Status (Verifying Communication Status : See page 46)

•Completion Notice (Using a Completion Notice : See page 131)

•Get Email (Receiving an Email : See page 132)

Machine Your Know To Getting 1 Chapter

11

Machine Your Know To Getting 1 Chapter

More Menus > Advanced Comm. Screen

•Deferred Transmit (Deferred Transmission : See page 56)

Comm.

Polling (Deferred Polling : See page 58)

•Polling Polling (Polling : See page 60)

Polled (Storing Documents to be Polled : See page 62)

•Advanced Mail Box (Using a Mailbox (Confidential Communication) : See page 64)

Comm.

Sub Address Transmit (Sub-Address Communication : See page 72)

Lan Relay XMT (Relayed Transmission from Internet Fax : See page 154)

More Menus > Select Mode Screen

•Password XMT (Password Transmission : See page 77)

•Comm. Journal (Printing Communication Journal : See page 80)

•Cover Sheet (Transmitting a Document with a Cover Sheet : See page 82)

•Receive to Memory (Receive to Memory : See page 94)

•A3 Email XMT (Emailing an A3-Sized Document : See page 126)

•Delivery Notice (Setting Message Delivery Notice (MDN) : See page 128)

12

More Menus > Edit File Mode Screen

•File List (Displaying a Communication Reservation File List : See page 164)

•Change Time/Stn (Editing Communication Reservations : See page 166)

•Delete File (Deleting a Communication Reservation File : See page 168)

•Print File (Printing a Communication Reservation File : See page 169)

•Add Document (Adding Documents to a Communication Reservation File : See page 170)

•Retry Incomp. File (Resending an Incomplete Document : See page 171)

More Menus > Print Out Screen

•Journal (Transaction Journal : See page 192)

•Address Book List (Address Book List : See page 200)

•Program List (Program List : See page 202)

•Fax Parameter List (Fax Parameter List : See page 204)

•IND. XMT Journal (Individual XMT Journal : See page 206)

Machine Your Know To Getting 1 Chapter

13

Transmission Fax Basic 2 Chapter

14

Chapter 2	Basic Fax Transmission
Fax Transmission Procedure

The basic procedure of transmitting a fax on this machine is as follows.

1 Place original(s).	Select “Basic Menu” if additional
	settings are required.
	Used memory

Face up. Up to 100 sheets (80 g/m2 / A4)

		zSetting Original Quality (See page 30)
		zSetting the Original Size (See page 34)
		zTransmitting 2-Sided Originals (See page
		36)
		zJob Build and SADF (See page 42)
	Face down. Align with the top	zVerification Stamp (See page 38)
		zTransmitting a Document Stored in
	left corner. Close ADF.
		Memory (See page 40)
	zRefer to Placing Originals (Facsimile/	zDirect Transmission (See page 44)
	Internet Fax) in the Operating Instructions	zVerifying Communication Status (See
	(For Basic Operations) of provided booklet.	page 46)

zIf the available memory is not sufficient, Memory transmission may not be possible. If this happens, use Direct transmission instead. Refer to Direct Transmission (see page 44).

2 Press the Fax key to open the Fax screen.

3 Enter the fax number using the

Keypad, or select a destination.

or

zRefer to Entering a Destination (see page 16).

4 Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

zFor instructions on how to cancel a transmission, refer to Cancelling a Communication (see page 52).

zWhen sending from the Platen Glass, place the next original and follow the instructions displayed on the Touch Panel Display.

zA communication journal is printed if the transmission fails (Ex: Remote station is busy).

zPress the Reset key to return the machine to the initial screen of the current active mode.

zIf the line is busy, the number is automatically redialled. The call waiting message appears on the display while auto-dialling.

Transmission Fax Basic 2 Chapter

15

Using the Address Book

Manual Dialling

Transmission Fax Basic 2 Chapter

16

Entering a Destination

Stations can be entered by using the following methods or a combination of these:

Enter the telephone number directly. (See below)

Use the pre-programmed Address Book.

Use a Key Name (See page 18)

Select from “Favourites” (See page 18)

Use Group Dialling (See page 19)

Searching for a Destination Search the Address Book or the Global directory service (LDAP).

Search through the Address Book (Local Search) (See page 20)

Search through the LDAP Server (LDAP Search) (See page 21) (This feature is available in certain countries only.)

Redialling Use the last dialled remote station. (See page 23)

Manual Dialling

To enter a destination telephone number, follow the steps below.

zThis function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”.

1 Follow the step 1 and 2 on page 14.

2 Enter the fax number using the Keypad.

The Number Pad screen opens automatically.

zTelephone number field is limited to 36-digit in length.

zFor transmission to additional destinations, enter their fax numbers, and then select “Set” after each destination. When you finish entering the last destination’s fax number, select “OK”. (Do not select “Set” at this time.)

zWhen the Function Parameter “137 Reenter Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”, enter the fax number twice for manual dialling. For more details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

zTo confirm the destinations, select “Destinations: ###” on the upper left corner of the screen.

zIf you make a mistake, select “Clear” to delete entries one digit at a time.

zFax number entry is also possible from the “Number Pad” in the Address Book screen, instead of the Control Panel Keypad.

Number Pad Screen

Inserts a pause each time it is selected. The pause is represented by a “-” symbol.

Used to access some features of your PBX.

Select when entering a sub-address number.

The sub-address is represented by an “s” symbol.

Select when entering additional destinations.

zDo not select “Set” for a single destination.

Select “Clear” to delete an erroneous entry, one digit at a time.

Using “Redial/Pause”

	zIf you are using a PBX, enter the external
	access number first, and then select				Chapter
	fax number.
	“Redial/Pause” before entering the fax
	number.
	Ex:
	Enter 9 for the outside access number,
	select “Redial/Pause”, and then enter the
					2
					Basic
	Pause symbol
	only.
	Using “ ”
	zThis feature is available in certain countries
	zA “/” symbol appears when “Tone” is				Fax
	changed to “Pulse” in “06 Dialling Method”.
	zThe standard setting for “06 Dialling
	Method” is “Tone”.				Transmission
	zSelect “Sub-Address” to enter a sub-
	Ex:
	After entering 9, select “ ” to switch to tone
	dialling.
	Tone symbol
	Using “Sub-Address”
	address destination after the fax number.
	Refer to Sub-Addressed Transmission
	Using Manual Dialling (see page 75).
	Ex:
	After entering 4, select “Sub-Address”, and
	then enter the Sub-address.

Sub-address symbol

3 Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

17

Transmission Fax Basic 2 Chapter

18

Using the Address Book

Use a Key Name

If a destination is registered in the Address Book, it can be selected by using a Key Name.

zThe fax numbers must be pre-programmed into the Address Book. Refer to Adding a Fax Number into the Address Book (see page 173).

1 Follow the step 1 and 2 on page 14.

2 Select the Key Name tab.

3 Select the desired destination.

zTo cancel a choice, select the same destination again.

zTo enter additional destinations, repeat steps 2 and 3.

zTo confirm the destinations, select “Destinations: ###” on the upper left corner of the screen.

4 Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Select from “Favourites”

If a destination is registered as a Favourite in the Address Book, it can be selected using the “Favourites” tab.

zThe fax numbers must be pre-programmed into the Address Book. Refer to Adding a Fax Number into the Address Book (see page 173).

1 Follow the step 1 and 2 on page 14.

2 Select “Favourites” to display the

Favourites screen.

3 Select the desired destination.

zTo cancel a choice, select the same destination again.

zFor transmission to additional destinations, press the relevant keys.

zTo confirm the destinations, select “Destinations: ###” on the upper left corner of the screen.

4 Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Use Group Dialling

For transmission to multiple destinations using group dialling, follow the steps below.

zThe group dialling button must be preprogrammed. Refer to Setting for Group Dialling

(see page 183).

1 Follow the step 1 and 2 on page 14.

2 Select “Program/Group”.

3 Select the button for the desired destination group.

zTo cancel a choice, select the same destination again.

zTo confirm the destinations, select “Destinations: ###” on the upper left corner of the screen.

4 Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Transmission Fax Basic 2 Chapter

19

Transmission Fax Basic 2 Chapter

20

Searching for a Destination

Search through the Address Book (Local Search)

Select “Search” to look through the Address Book for the desired destination by the entry name.

zSelect “Global” to search fax numbers or Email addresses in the LDAP server (see page 21). zThis feature is available in certain countries only.

1 Follow the step 1 and 2 on page 14.

2 Select “Search”.

3 Enter the first few letters of the Key

Name you are searching for.

The search result appears.

zFor instructions on using the onscreen Keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) of provided CD-ROM.

4 Select a destination, and then select

“OK”.

zSelect or to scroll the search results.

zMultiple destinations cannot be selected at a time.

5 Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Search through the LDAP Server (LDAP Search)

LDAP search is a feature that searches through the Address Book of an LDAP server on the network for fax numbers or Email addresses.

Select “Global” on the displayed screen to use the LDAP Search feature.

Contact your network administrator to check whether the LDAP Search feature is available in your particular environment.

zThis feature is available in certain countries only.

zThe LDAP server must be configured before use. For more details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

	1	Follow the step 1 and 2 on page 14.		4 Enter a search letter, and then select
	2	Select “Search”.		“Search”.
				The search result appears.

3 Select “Global”.

zYou can search for station names, Email addresses, and fax numbers.

zFor instructions on using the onscreen Keyboard, refer to Before Starting in the Operating Instructions (For Function Parameters) of provided CD-ROM.

zA message appears if there are more than 100 matches.

Select “Yes” to search by a more detailed keyword.

Select “No” to continue the search.

zSelect “Local” to exit the LDAP search screen.

Continued on the next page...

Transmission Fax Basic 2 Chapter

21

5 Select “Fax Number” to display a list of destinations.

	2 Chapter
		6 Select a destination, and then select
	FaxBasic
		“OK”.
	Transmission
		zOnly one destination can be selected.
		zYou can change the entry screen by
			selecting “Email” or “Fax Number”.
		zSelect or to scroll the search results.
		zSelect “Detail” to open the more detailed
			information screen.

Select “Close” to exit the detailed information screen.

zTo cancel a search operation, select “Cancel”.

zA message appears if an error occurs during the search.

22

zTo add the found destination to the Address Book, select “Add to Local” on the LDAP search screen, enter an entry name, and then select “OK”. (If you are using a PBX, you need to register a telephone number with the dial prefix.)

7 Select “OK”, and then press the Start key.

Redialling

To redial the most recently dialled number, follow the steps below.

zThe “Redial” button cannot be used when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”.

1 Follow the step 1 and 2 on page 14.

2 Select “Redial”.

3 Confirm that this is the fax number that

you want to send to, and then select

“OK”.

zWhen the Function Parameter “137 Reenter Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”, a message appears on the Number Pad screen prompting to re-enter the fax number for confirmation.

4 Press the Start key.

The original(s) are stored into memory with a file number. Then starts dialling the telephone number.

Transmission Fax Basic 2 Chapter

23

Transmission Fax Basic 2 Chapter

Preventing Accidental Transmission to Multiple Destinations

This function can prevent accidental transmission of documents to multiple destinations. It is useful when sending documents to a single destination.

Setting the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) to “Off” or “Invalid” can prevent accidental transmission of documents to multiple destinations.

When “117 Multi Station (HOME)” is set to “Off”, the “Multi Station” button is displayed on the Touch Panel Display.

zFor instructions on how to set the Function Parameter “117 Multi Station (HOME)” to “Off” or “Invalid”, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

zAn error message appears if you select multiple destinations when the “Multi Station” button is displayed in blue or the Function Parameter “117 Multi Station (HOME)” is set to “Invalid”.

Temporarily Enabling Transmission to Multiple Destinations

Even when the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) is set to “Off”, the transmission to multiple destinations can be enabled temporarily.

1 Select “Multi Station”.

The “Multi Station” button changes to yellow, and the document can be sent to multiple destinations.

24

Confirming the Destination

Confirming the Destination

You can confirm the entered destinations.

1 Select “Destinations: ###”.

(###: Number of selected addresses)

2 Select the desired field button, and confirm destinations.

zTo add a destination, select “OK”, and then select the desired destination.

zTo delete a destination, select a destination, and then select “Delete” and “Yes”.

zOnly Email addresses entered directly as a destination can be edited using the onscreen Keyboard.

3 Select “OK”.

	When Confirmation of the
					Chapter
	key is pressed before the destinations are
	Destinations is Always Required
	When the Function Parameter “125 Confirm
	Stations” (Fax/Email Settings > Fax
	Parameters) is set, a message prompting the
	confirmation of destinations appears if the Start
	confirmed.				2
	zFor instructions on how to set the Function				Basic
	Parameter “125 Confirm Stations”, refer to Fax/
	Email Settings in the Operating Instructions (For
	Function Parameters) of provided CD-ROM.
	1 When the message appears, select				Transmission Fax
	“Close”.
	2 Select “Destinations: ###”.
	(###: Number of selected addresses)

Continued on the next page... 25

Transmission Fax Basic 2 Chapter

3 Select the desired field button, and confirm destinations.

zTo add a destination, select “OK”, and then select the desired destination. Select “Destinations: ###” to confirm the destinations again.

zTo delete a destination, select a destination, and then select “Delete” and “Yes”.

4 Select “OK”, and then press the Start key.

zThe original(s) are stored into memory with a file number. Then the Fax transmission starts.

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Memo

Transmission Fax Basic 2 Chapter

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Transmission Fax Basic 2 Chapter

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Transmission with Destination Monitoring

Select “Monitor” on the Touch Panel Display to obtain a dial tone. This feature is called “On-hook dialling”. To monitor the status of a remote station, follow the steps below.

zThis function is not available when the Function Parameter “137 Re-enter Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”.

1

Place original(s).

zIf the Platen Glass is used, only one page

Raises the monitor volume.

can be transmitted at a time.

zRefer to Placing Originals (Facsimile/

Internet Fax) in the Operating Instructions

Lowers the monitor volume.

(For Basic Operations) of provided booklet.

2 Press the Fax key.

Select once to recall the

3

Select “Monitor”.

last dialled fax number.

Select twice to insert a

pause (dialling interval).

5

When you hear

a beep, press the

Start key.

zFor instructions on how to cancel a

transmission, refer to To Cancel Direct

Transmission: (see page 53).

zPress the Reset key to return the machine

to the initial screen of the current active

mode.

The Monitor screen appears, and you will hear

a dialling tone through the monitor speaker.

4 Enter the fax number of the

destination.

zWhen the Function Parameter “136 Restrict Direct Dial” is set to “Valid”, manual input of fax numbers is not available. Select a destination from the “Address Book”.

Talking to the Remote Party Before Transmission

If an external telephone is connected to your machine, you can send a fax after talking to the remote party on the phone. Follow the steps below.

1 Place original(s).

zIf the Platen Glass is used, only one page can be transmitted at a time.

zRefer to Placing Originals (Facsimile/ Internet Fax) in the Operating Instructions (For Basic Operations) of provided booklet.

2 Press the Fax key.

3 Lift the handset of the external telephone.

4 Dial the telephone number.

5 Talk to the remote party, and then tell

the other party to get ready for receiving fax.

6 When a beep is heard, press the Start

key, and then place the handset back on the cradle.

Transmission starts.

zFor instructions on how to cancel a transmission, refer to To Cancel Direct Transmission: (see page 53).

Transmission Fax Basic 2 Chapter

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Transmission Fax Basic 2 Chapter

Setting Original Quality

Original Type

Original type can be specified to suit your needs. You can select from text-only original, photo-only original, or original in which text and photos are mixed.

Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages to be sent.

Text					Photo	Text/Photo

Density

Adjust the density according to your requirements.

Lighter

Darker

Resolution

Adjust the resolution according to your requirements.

Ordinary original	Original containing small
	characters or graphics

Std

Fine

Original containing detailed drawings or text

Fine, S-Fine, or 600dpi

zThe standard setting can be changed by setting the Function Parameters “03 Original (HOME)”, “01 Density (HOME)”, and “02 Resolution (HOME)” (Fax/Email Settings > Fax Parameters).

For instructions on how to change the setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

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