Xerox DocuCentre-IV C2263, DocuCentre-IV C2265 User Guide

DocuCentre-IV C2265

DocuCentre-IV C2263

User Guide

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries.

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Memory Stick is a registered trademark of Sony Corporation.

SmartMedia is a registered trademark of Toshiba Corporation.

RSA and BSAFE are either registered trademarks or trademarks of RSA Security Inc. in the United States and/or other countries.

RSA Security Inc. All right reserved.

All product/brand names are trademarks or registered trademarks of the respective holders.

Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.

For information on license, refer to About License.

In this manual, safety instructions are preceded by the symbol .

Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important

1.This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher.

2.Parts of this manual are subject to change without prior notice.

3.We welcome any comments on ambiguities, errors, omissions, or missing pages.

4.Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment.

An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, and CentreWare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd. DocuWorks is a trademark of Fuji Xerox Co., Ltd.

	Table of Contents
Table of Contents
Table of Contents.................................................................................................................................................	3
1 Before Using the Machine ..................................................................................................................	13
Preface ...................................................................................................................................................................	14
Types of Manuals ..............................................................................................................................................	15
Using This Guide ................................................................................................................................................	16
Organization of This Guide .....................................................................................................................	16
Conventions...................................................................................................................................................	17
Safety Notes ........................................................................................................................................................	19
Electrical Safety ...........................................................................................................................................	20
Machine Installation..................................................................................................................................	21
Operational Safety .....................................................................................................................................	26
Consumable...................................................................................................................................................	29
Location of Warning and Caution Labels..........................................................................................	30
Regulation ............................................................................................................................................................	31
Radio Frequency Emissions (Class B) ..................................................................................................	31
Product Safety Certification (UL, CB) .................................................................................................	31
Environment ........................................................................................................................................................	32
About License......................................................................................................................................................	33
RSA BSAFE......................................................................................................................................................	33
Heimdal...........................................................................................................................................................	33
JPEG Code ......................................................................................................................................................	33
Libcurl...............................................................................................................................................................	34
FreeBSD...........................................................................................................................................................	34
OpenLDAP ......................................................................................................................................................	35
DES....................................................................................................................................................................	36
AES ....................................................................................................................................................................	37
TIFF (libtiff) ...................................................................................................................................................	37
ICC Profile (Little cms) ..............................................................................................................................	37
XPS (XML Paper Specification) ..............................................................................................................	37
EDICT and COMPDIC ................................................................................................................................	37
Cyrus SASL......................................................................................................................................................	38
Legal Notice.........................................................................................................................................................	39
2 Product Overview ...................................................................................................................................	41
Machine Components .....................................................................................................................................	42
Power Source .......................................................................................................................................................	51
Switching the Main Power On................................................................................................................	51
Switching the Power On............................................................................................................................	52
Switching the Power Off...........................................................................................................................	53
Switching the Main Power Off ...............................................................................................................	53
Ground Fault Interrupter................................................................................................................................	55
Energy Saver Mode...........................................................................................................................................	57
Entering the Energy Saver Mode ..........................................................................................................	58

3

Exiting the Energy Saver Mode ..............................................................................................................	58
Cooling Mode ......................................................................................................................................................	60
Control Panel........................................................................................................................................................	61
Screens and Buttons Displayed..............................................................................................................	65
About the [Services Home] Screen..............................................................................................................	66
Entering Text........................................................................................................................................................	70
Installing the Tray Attachment on the Finisher-B1 .............................................................................	71
3 Copy.............................................................................................................................................................	73
Copying Procedure ............................................................................................................................................	74
Step 1 Loading Documents .....................................................................................................................	74
Step 2 Selecting Features .........................................................................................................................	76
Step 3 Entering a Quantity ......................................................................................................................	77
Step 4 Starting the Copy Job ..................................................................................................................	78
Step 5 Confirming the Copy Job in Job Status ................................................................................	79
Operations during Copying ............................................................................................................................	80
Stopping the Copy Job ..............................................................................................................................	80
Changing the Number of Copies...........................................................................................................	81
Interrupting the Copy Job........................................................................................................................	82
Simple Copy..........................................................................................................................................................	83
Paper Supply (Selecting the Paper for Copying) .............................................................................	83
Reduce/Enlarge (Making Enlarged/Reduced Copies)....................................................................	85
2 Sided Copying (Making 2 Sided Copies).........................................................................................	85
Auto/Color/Black & White (Selecting the Color for Copying) ....................................................	86
Lighten/Darken (Adjusting the Copy Density).................................................................................	86
2 Pages per Side (Copying Two Pages onto One Sheet)..............................................................	87
1 Staple ............................................................................................................................................................	87
Copy.........................................................................................................................................................................	88
Reduce/Enlarge (Making Enlarged/Reduced Copies)....................................................................	88
Paper Supply (Selecting the Paper for Copying) .............................................................................	92
Output Color (Selecting the Color for Copying) ..............................................................................	95
2 Sided Copying (Making 2 Sided Copies).........................................................................................	99
Copy Output (Specifying Finishing Options) ....................................................................................	99
Pages per Side (Copying Multiple Pages onto One Sheet) ......................................................	100
Lighten/Darken (Adjusting the Copy Density)..............................................................................	100
Image Quality...................................................................................................................................................	101
Original Type (Selecting the Document Type) .............................................................................	101
Image Options (Adjusting Copy Density/Sharpness/Saturation of Images)...................	103
Image Enhancement (Erasing the Background Color of Documents/
Adjusting Contrast)..................................................................................................................................	103
Color Effects (Selecting an Image Quality)....................................................................................	104
Color Balance (Adjusting Color Balance) ........................................................................................	105
Color Shift (Adjusting the Color Tone) .............................................................................................	107
Layout Adjustment.........................................................................................................................................	108
2 Sided Copying (Making 2 Sided Copies)......................................................................................	109
Book Copying (Copying Facing Pages onto Separate Sheets) ...............................................	110
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages).........................................	112

4

Table of Contents
Original Size (Specifying the Scan Size for the Document) .....................................................	113
Mixed Size Originals (Scanning Different Size Documents Simultaneously)....................	114
Edge Erase (Erasing Edges and Margin Shadows of the Document)...................................	115
Image Shift (Adjusting the Image Position)..................................................................................	117
Invert Image (Making Reversed Copies of Images)...................................................................	119
Original Orientation (Specifying the Orientation of Loaded Documents).........................	120
Image Rotation (Changing the Orientation of Images)...........................................................	121
Output Format..................................................................................................................................................	123
2 Sided Copying (Making 2 Sided Copies) ......................................................................................	123
Booklet Creation (Creating a Booklet)..............................................................................................	124
Covers (Attaching Covers to Copies) .................................................................................................	127
Pages per Side (Copying Multiple Pages onto One Sheet).......................................................	128
Poster (Making Enlarged Copies Spread over Multiple Sheets) .............................................	129
Repeat Image (Making Multiple Copies on One Sheet)............................................................	131
Annotations (Adding a Comment/a Date/Page Numbers to Copies) .................................	132
Watermark (Printing Control Numbers on the Background of Copies)...............................	138
Folding (Outputting Bi-Folded) ...........................................................................................................	141
Preset Repeat Image (Making Multiple Copies on a Single Sheet) ......................................	142
Copy Output (Specifying Finishing Options)..................................................................................	143
ID Card Copy (Copying Both Sides of an ID Card)......................................................................	146
Job Assembly.....................................................................................................................................................	148
Build Job (Processing Documents Scanned with Different Settings as One Job) ...........	148
Sample Job (Checking the Finished Output of the Copy).........................................................	152
Combine Original Sets (Adding Originals) ......................................................................................	153
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area)...........	155
Stored Programming (Calling a Stored Program for Build Job) .............................................	156
4 Fax .............................................................................................................................................................	157
Fax Procedure ...................................................................................................................................................	158
Step 1 Loading Documents...................................................................................................................	158
Step 2 Selecting Features ......................................................................................................................	160
Step 3 Specifying Destinations............................................................................................................	161
Step 4 Starting the Fax Job...................................................................................................................	163
Step 5 Confirming the Fax Job in Job Status.................................................................................	164
Operations during Faxing.............................................................................................................................	165
Stopping the Fax Job...............................................................................................................................	165
Changing the Scan Settings .................................................................................................................	166
About Internet Fax .........................................................................................................................................	168
Internet Fax Features..............................................................................................................................	168
Sending Internet Fax...............................................................................................................................	170
Receiving Internet Fax ............................................................................................................................	171
Useful Features ..........................................................................................................................................	172
About IP Fax (SIP)...........................................................................................................................................	175
IP Fax (SIP) Features ...............................................................................................................................	176
Feature Comparison with Regular Fax .............................................................................................	177
Sending IP Fax (SIP) ................................................................................................................................	178
Receiving IP Fax (SIP) .............................................................................................................................	178
About Server Fax..............................................................................................................................................	179

5

Sending Server Fax...................................................................................................................................	179
Simple Fax..........................................................................................................................................................	181
Specifying a Destination Using the Numeric Keypad................................................................	181
Speed Dialing (Specifying a Destination Using an Address Number) ................................	182
Specifying a Destination Using a One Touch Button ................................................................	183
Resolution (Specifying the Scanning Resolution)........................................................................	184
Original Type (Selecting the Document Type) .............................................................................	184
2 Sided Scanning (Transmitting 2-sided Originals) ....................................................................	185
Fax/Internet Fax..............................................................................................................................................	186
Internet Fax/Fax/IP Fax (SIP) (Selecting Internet Fax/Fax/IP Fax (SIP)) .........................	186
+ Add (Sending Faxes to Multiple Recipients) ..............................................................................	187
Specifying a Destination Using the Address Book ......................................................................	187
Speed Dialing (Specifying a Destination Using an Address Number) ................................	191
Add New Address (Registering a Destination on the Address Book)...................................	192
Specifying a Destination using a One Touch Button .................................................................	195
Specifying a Destination using the Keyboard Screen ................................................................	195
Specifying a Destination using the Redial Feature.....................................................................	196
Specifying a Line (Port) ..........................................................................................................................	197
Entering Specific Symbols .....................................................................................................................	198
Removing/Confirming a Recipient.....................................................................................................	198
Lighten/Darken (Adjusting Fax Density) .........................................................................................	199
2 Sided Scanning (Transmitting 2-sided Originals) ....................................................................	199
Original Type (Selecting the Document Type) .............................................................................	201
Resolution (Specifying the Scanning Resolution)........................................................................	201
Layout Adjustment.........................................................................................................................................	203
2 Sided Scanning (Transmitting 2-sided Originals) ....................................................................	203
Original Type (Selecting the Document Type) .............................................................................	203
Resolution (Specifying the Scanning Resolution)........................................................................	203
Original Size (Specifying the Scan Size for the Original) ..........................................................	203
Mixed Size Originals (Scanning Different Size Documents Simultaneously) ...................	204
Book Faxing (Scanning Facing Pages onto Separate Sheets) ................................................	205
Reduce/Enlarge (Specifying a Scan Ratio) .....................................................................................	207
Stamp (Adding a Stamp when Scanning a Document) ............................................................	208
Fax/Internet Fax Options.............................................................................................................................	209
Acknowledgement Report (Confirming Transmission Results) ..............................................	209
Starting Rate (Selecting a Communication Mode).....................................................................	211
Priority Send/Delay Start (Specifying Send Priority/Send Time) ...........................................	212
Transmission Header Text (Adding Sender Name and Phone Number to Faxes) .........	214
Cover Page (Transmitting Documents With a Cover Page) ....................................................	215
Internet Fax Subject (Specifying the Internet Fax Subject) ...................................................	217
Internet Fax Message (Editing the Internet Fax Mail Contents) ..........................................	217
Recipient Print Sets (Printing Multiple Sets at the Remote Machine).................................	218
Pages per Side (Combining Multiple Pages into One Sheet) ..................................................	219
Remote Folder (Using Remote Folder).............................................................................................	219
F Code (Using F Code Transmission) ................................................................................................	223
Internet Fax Profile (Specifying Internet Fax Profiles)..............................................................	226
Encryption (Sending Internet Fax Encrypted by S/MIME).......................................................	227
Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) ..............	228

6

Table of Contents
More Options.....................................................................................................................................................	229
Remote Polling (Retrieving Files from Remote Machines) .......................................................	229
Store for Polling (Storing Files on the Machine that a Remote Machine
can Retrieve) ...............................................................................................................................................	232
On-hook (Confirming Remote Machine Response Prior to Transmission).........................	233
Broadcast............................................................................................................................................................	235
Broadcast Send (Transmitting to Multiple Recipients)..............................................................	235
Relay Broadcast (Transmitting Documents Through a Relay Station) ...............................	236
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) ...............	239
Receiving Faxes ................................................................................................................................................	243
Switching between Auto Receive and Manual Receive .............................................................	243
Using Auto Receive...................................................................................................................................	244
Using Manual Receive.............................................................................................................................	244
Using Folder Receive................................................................................................................................	245
Facsimile Information Services..................................................................................................................	246
Using the Receiver ....................................................................................................................................	246
When Not Using a Receiver ..................................................................................................................	246
5 Scan...........................................................................................................................................................	249
Scanning Procedure........................................................................................................................................	250
Step 1 Loading Documents...................................................................................................................	250
Step 2 Selecting the Features ..............................................................................................................	252
Step 3 Starting the Scan Job ................................................................................................................	255
Step 4 Confirming the Scan Job in Job Status ..............................................................................	256
Step 5 Saving the Scanned Data ........................................................................................................	257
Operations during Scanning .......................................................................................................................	258
Stopping the Scan Job ............................................................................................................................	258
Previewing the Scanned Images during a Scan Job ...................................................................	259
Changing Scan Settings .........................................................................................................................	260
E-mail....................................................................................................................................................................	261
Address Book (Specifying an E-mail Address) ...............................................................................	262
Add New Address (Registering a Recipient on the Address Book) ........................................	267
Specifying a Destination Using a One Touch Button.................................................................	269
New Recipient (Entering an Address) ...............................................................................................	270
Add Me (Adding the Sender’s Address)............................................................................................	271
Recipient(s) (Editing a Recipient) .......................................................................................................	272
From (Setting the Sender’s Address).................................................................................................	273
Subject (Setting the Subject) ...............................................................................................................	274
Message (Entering the E-mail Body) .................................................................................................	274
Preview (Previewing the Scanned Images during a Scan Job) ...............................................	274
Color Scanning (Selecting an Output Color) ..................................................................................	275
2 Sided Scanning (Scanning Both Sides of a Document).........................................................	275
Original Type (Selecting the Document Type)..............................................................................	277
File Format (Selecting a File Format for Output Data) .............................................................	277
Network Scanning ...........................................................................................................................................	289
Preview (Previewing the Scanned Images during a Scan Job) ...............................................	290
Color Scanning (Selecting an Output Color) ..................................................................................	290
2 Sided Scanning (Scanning Both Sides of a Document).........................................................	290

7

Original Type (Selecting the Document Type) .............................................................................	290
File Format (Selecting a File Format for Output Data) .............................................................	290
Scan to PC ..........................................................................................................................................................	291
Transfer Protocol (Selecting a Transfer Protocol)........................................................................	292
Address Book (Specifying a Destination PC Using the Address Book)................................	292
Add New Address (Registering a Destination PC on the Address Book) ............................	294
Specifying a Destination PC Using a One Touch Button..........................................................	297
Browse (Specifying a Destination PC by Browsing Your Network) .......................................	298
Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard) ..	299
Preview (Previewing the Scanned Images during a Scan Job)...............................................	301
Color Scanning (Selecting an Output Color) ..................................................................................	301
2 Sided Scanning (Scanning Both Sides of a Document).........................................................	301
Original Type (Selecting the Document Type) .............................................................................	301
File Format (Selecting a File Format for Output Data) .............................................................	301
Store to Folder..................................................................................................................................................	302
Color Scanning (Selecting an Output Color) ..................................................................................	303
2 Sided Scanning (Scanning Both Sides of a Document).........................................................	303
Original Type (Selecting the Document Type) .............................................................................	303
Preview (Previewing the Scanned Images during a Scan Job)...............................................	303
Store to USB ......................................................................................................................................................	304
Save in (Specifying a Storage Location in the USB Memory Device)..................................	308
Details (Displaying the Details of a Storage Location in the USB Memory Device) .....	309
Preview (Previewing the Scanned Images during a Scan Job)...............................................	310
Color Scanning (Selecting an Output Color) ..................................................................................	310
2 Sided Scanning (Scanning Both Sides of a Document).........................................................	310
Original Type (Selecting the Document Type) .............................................................................	310
File Format (Selecting a File Format for Output Data) .............................................................	310
Store & Send Link ............................................................................................................................................	311
Scan To (Displaying the E-mail Address of the Authenticated User) ..................................	311
From (Displaying the E-mail Address of the Authenticated User)........................................	312
Subject (Setting the Subject) ...............................................................................................................	312
Message (Entering the E-mail Body).................................................................................................	312
Color Scanning (Selecting an Output Color) ..................................................................................	312
2 Sided Scanning (Scanning Both Sides of a Document).........................................................	312
Original Type (Selecting the Document Type) .............................................................................	312
Preview (Previewing the Scanned Images during a Scan Job)...............................................	312
File Format (Selecting a File Format for Output Data) .............................................................	313
Store to WSD.....................................................................................................................................................	314
Computer (Starting a Scan Job via Computer Operation).......................................................	314
This Device (Storing Data Scanned by the Machine on a Network Computer) ..............	316
Advanced Settings..........................................................................................................................................	317
Color Scanning (Selecting an Output Color) ..................................................................................	317
Original Type (Selecting the Document Type) .............................................................................	317
Photographs (Scanning a Color Photograph) ...............................................................................	318
Image Options (Adjusting Scan Density and Image Sharpness)..........................................	318
Image Enhancement (Erasing the Background Color of Documents/
Adjusting Contrast)..................................................................................................................................	319
Shadow Suppression (Suppressing the Document Background) ..........................................	319

8

	Table of Contents
	Color Space (Specifying Color Space)...............................................................................................	320
	Layout Adjustment .........................................................................................................................................	322
	Resolution (Specifying a Scanning Resolution) ............................................................................	322
	2 Sided Scanning (Scanning Both Sides of a Document).........................................................	323
	Book Scanning (Scanning Facing Pages on Separate Sheets)................................................	323
	Original Size (Specifying a Scan Size) ...............................................................................................	324
	Mixed Size Originals (Scanning Different Size Documents Simultaneously)....................	325
	Edge Erase (Erasing Edges and Margin Shadows in the Document) ...................................	326
	Reduce/Enlarge (Specifying a Scanning Ratio) ............................................................................	328
	Original Orientation (Specifying the Orientation of the Loaded Document) ..................	329
	E-mail Options/Filing Options.....................................................................................................................	330
	Quality/File Size (Specifying an Image Compression Ratio When Scanning)..................	331
	File Format (Selecting a File Format for Output Data) .............................................................	331
	Read Receipts (Specifying Read Receipts)......................................................................................	331
	Split Send (Sending in Sections)..........................................................................................................	332
	File Name (Specifying a Name for the File to be Sent).............................................................	333
	Reply To (Specifying a Reply Address) .............................................................................................	333
	File Name Conflict (Setting the Action to be Taken for File Name Conflict) ...................	334
	File Name (Specifying a Name for the File to be Saved)..........................................................	334
	Encryption (Sending E-mail Encrypted by S/MIME)....................................................................	335
	Digital Signature (Sending E-mail with a Digital Signature by S/MIME) ...........................	335
	Login Name .................................................................................................................................................	335
	Password.......................................................................................................................................................	336
	Meta Data....................................................................................................................................................	336
6	Send from Folder..................................................................................................................................	337
	Folder Operating Procedure ........................................................................................................................	338
	Step 1 Opening the [Send from Folder] Screen ............................................................................	338
	Step 2 Selecting a Folder .......................................................................................................................	339
	Step 3 Checking/Selecting Files in a Folder ....................................................................................	339
	Step 4 Operating Files in a Folder ......................................................................................................	339
	Selecting a Folder ............................................................................................................................................	340
	Checking/Operating Files in a Folder.......................................................................................................	341
	Checking File Details ......................................................................................................................................	343
	Printing Files in a Folder................................................................................................................................	345
	Configuring/Starting Job Flow ...................................................................................................................	348
	[Link Job Flow Sheet to Folder] Screen.............................................................................................	350
	Job Flow Restrictions................................................................................................................................	353
7	Job Flow Sheets ....................................................................................................................................	355
	Job Flow Procedure .........................................................................................................................................	356
	Step 1 Opening the [Job Flow Sheets] Screen...............................................................................	356
	Step 2 Selecting a Job Flow Sheet......................................................................................................	356
	Step 3 Confirming/Changing the Job Flow Sheet........................................................................	357
	Step 4 Starting the Job Flow Sheet....................................................................................................	357
	Selecting/Changing a Job Flow Sheet.....................................................................................................	358

9

8	Stored Programming ..........................................................................................................................	361
	Stored Programming Overview..................................................................................................................	362
	Registering/Deleting/Renaming Stored Programs ............................................................................	363
	Registering Stored Programs................................................................................................................	364
	Notes and Restrictions on Registering Stored Programs ..........................................................	365
	Registering Stored Programs for Build Job.....................................................................................	366
	Deleting Stored Programs .....................................................................................................................	367
	Entering/Changing a Stored Program Name ................................................................................	367
	Assigning/Changing Icons for Stored Programs ..........................................................................	368
	Calling a Stored Program .............................................................................................................................	369
	Calling a Stored Program for Build Job............................................................................................	370
9 Media Print (Text and Photos)........................................................................................................		371
	Overview of Media Print ...............................................................................................................................	372
	Supported Media and File Formats...................................................................................................	373
	Notes and Restrictions on Media Print.............................................................................................	373
	Inserting a USB Memory Device...............................................................................................................	375
	Media Print - Text............................................................................................................................................	378
	Selecting Files .............................................................................................................................................	378
	[Select From List] Screen........................................................................................................................	379
	Media Print - Photos.......................................................................................................................................	380
	Selecting Files .............................................................................................................................................	380
	[Select From List] Screen........................................................................................................................	381
	Selecting the Printing Options ...................................................................................................................	382
	Media Print - Photos ................................................................................................................................	382
	Media Print - Text .....................................................................................................................................	383
	Index Print ...................................................................................................................................................	384
10	Job Status ...............................................................................................................................................	385
	Job Status Overview .......................................................................................................................................	386
	Checking Current/Pending Jobs ................................................................................................................	387
	Checking Completed Jobs ...........................................................................................................................	389
	Printing and Deleting Stored Jobs............................................................................................................	390
	Secure Print .................................................................................................................................................	390
	Sample Set...................................................................................................................................................	392
	Delayed Print ..............................................................................................................................................	394
	Charge Print ................................................................................................................................................	395
	Private Charge Print.................................................................................................................................	398
	Public Folder................................................................................................................................................	400
	Undelivered Faxes ....................................................................................................................................	401
	Printing Pending Jobs ....................................................................................................................................	403
	Handling Error Terminations ......................................................................................................................	404
11	Computer Operations.........................................................................................................................	405
	Features Overview ..........................................................................................................................................	406
	Print.......................................................................................................................................................................	407
	Print Features .............................................................................................................................................	407

10

	Table of Contents
Setup ..............................................................................................................................................................	409
Printing ..........................................................................................................................................................	409
E-mail Printing...................................................................................................................................................	410
Setup ..............................................................................................................................................................	410
Receiving E-Mail.........................................................................................................................................	410
Sending Fax .......................................................................................................................................................	412
Registering Destinations ........................................................................................................................	412
Importing Scanned Data .............................................................................................................................	415
Importing to a TWAIN Compatible Application ..........................................................................	415
Importing Using Stored File Manager 3..........................................................................................	417
Importing Using CentreWare Internet Services ...........................................................................	419
Importing Using EasyOperator ...........................................................................................................	421
CentreWare Internet Services ....................................................................................................................	423
12 Appendix .................................................................................................................................................	427
Glossary ...............................................................................................................................................................	428
Index.....................................................................................................................................................................	435

11

12

1 Before Using the Machine

This chapter describes how to use this guide, as well as safety notes and legal notice you should read before using the machine.

z	Preface ...............................................................................................................................................	14
z	Types of Manuals ..........................................................................................................................	15
z	Using This Guide ............................................................................................................................	16
z	Safety Notes ....................................................................................................................................	19
z	Regulation ........................................................................................................................................	31
z	Environment ....................................................................................................................................	32
z	About License ..................................................................................................................................	33
z	Legal Notice .....................................................................................................................................	39

Machine the Using Before

1

1 Before Using the Machine

Preface

Thank you for selecting the DocuCentre-IV C2265/C2263 (hereafter referred to as "the machine").

This guide describes how to operate the machine and the precautions you should follow during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.

This guide assumes that you have a basic knowledge of the operating environment of the personal computer in use and networking environments. For information on the environment of the personal computer in use and the basic knowledge and operations of networking environments, refer to the manuals provided with the personal computer, operating system, and network system.

For information on how to configure your network environment, refer to the Administrator Guide. For information on optional accessories for the print service, also refer to the guide provided with each optional accessory.

After reading this guide, be sure to keep it handy for quick reference. It will be useful in case you forget how to perform operations or if a problem occurs with the machine.

Warning:

This equipment will be inoperable when mains power fails.

14

Types of Manuals

Types of Manuals

The following guides are provided with the machine.

Accompanying Manuals

User Guide (this guide) (Document CD-ROM)

The guide describes all the necessary steps for copy, print, scan, and fax.

Administrator Guide (Document CD-ROM)

The guide is intended for system administrators, and describes how to configure network and how to solve problems that may occur with the machine. This guide also describes daily maintenance and the system settings procedures.

Quick Reference Guide (Booklet)

The guide describes the basic operations of the machine, as well as daily management and maintenance.

Manual (HTML)

The manual describes installation and configuration procedures for print drivers and the printer environment. This manual is included in the Driver CD Kit.

Print Driver Help

The help describes print features and operations.

CentreWare Internet Services Help

The help describes how to change various settings of the machine using a web browser, and how to import scanned data to a computer from the machine.

Important • To display the help for CentreWare Internet Services, users need to have the environment to connect to the Internet. The communication fee shall be borne by the users.

Guides for Optional Components

Optional components are available for the machine. Some of them come with user guides. The guides for optional components describe all the necessary steps for using the optional components and installing the software.

Machine the Using Before

1

15

Machine the Using Before

1

1 Before Using the Machine

Using This Guide

This guide is intended for first time users of the machine. It describes the basic operations for the Copy, Print, Scan, and Fax services.

Organization of This Guide

This guide consists of the following chapters:

1 Before Using the Machine

Describes how to use this guide, as well as safety notes, legal notices, and other important information you should read before using the machine.

2 Product Overview

Describes the basic information of the machine, such as the names of components, how to use the touch screen, how to switch the machine on and off, and how to exit the Energy Saver mode.

3 Copy

Describes the basic operation and features for the Copy service.

4 Fax

Describes the basic operations and features for the Fax services.

5 Scan

Describes the basic operations and features for the Scan services.

6 Send from Folder

Describes the basic operations and features to use folders.

7 Job Flow Sheets

Describes the operations to use a job flow created on a remote system.

8 Stored Programming

Describes the Stored Programming service that enables you to store customized job settings.

9 Media Print (Text and Photos)

Describes the basic operations and features of Media Print that allows you to print image data and document files.

10 Job Status

Describes how to check job status and how to delete jobs.

11 Computer Operations

Describes operations performed from a computer, such as printing documents, importing scanned files, using Direct Fax, and operating CentreWare Internet Services.

12 Appendix

Contains a glossary of terms used in this guide.

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Using This Guide

Conventions

zThe screen shots and illustrations used in this guide vary depending on the machine configuration and optional components installed. Some of the items in the screen shots may not be displayed or available depending on your machine configuration.

zThe procedures in this guide may vary depending on the driver and utility software being used due to the upgrades.

zIn this guide, "Computer" refers to a personal computer or workstation.

zThe following terms are used in this guide:

Important	:	Important information that you should read.
Note	:	Additional information on operations or features.

zThe following symbols are used in this guide:

"" : z A cross-reference included in this guide.

			z	Names of CD-ROM, features, and touch screen messages and
				input text.
[	]		: z	Folders, files, applications, button or menu names displayed on
				the touch screen.
			z	Names of menus, commands, windows, or dialog boxes
				displayed on the computer screen and their buttons and menu
				names.
<	>	button	: Hardware buttons on the control panel.
<	>	key	: Keys on the keyboard of the computer.
>			: z	Path to a certain item within a procedure on the control panel.
				For example: When you see the procedure "select [Tools] >
				[Setup] > [Create Folder]", this means that you need to select
				[Tools], select [Setup], and then select [Create Folder].
			z	Path to a certain item within a procedure on a computer.
				For example: When you see the procedure "to search for files
				and folders, click [Start] > [Search] > [For Files or Folders]", this
				means that you need to click [Start], click [Search], and then
				click [For Files or Folders] to search for files and folders.
			z	Cross-reference
				For example: "Refer to "5 Tools" > "Common Service Settings" >
				"Audio Tones" in the Administrator Guide."

The sentence above means that you need to refer to the section "Audio Tones", which can be found under "Common Service Settings" in chapter 5 Tools of the Administrator Guide.

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1 Before Using the Machine

z Orientation of documents or paper is described in this guide as follows:

, ,Long Edge Feed (LEF):Loading the document or paper in portrait orientation when viewed from the front of the machine.

, ,Short Edge Feed (SEF):Loading the document or paper in landscape orientation when viewed from the front of the machine.

LEF Orientation	SEF Orientation
Paper feed direction	Paper feed direction

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Safety Notes

Safety Notes

Before using this product, read "Safety Notes" carefully for safety use.

This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use.

WARNING

Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty. Contact your local Fuji Xerox representative for more information.

Follow all warning instructions marked on this product. The warning marks stand for the followings:

Used for item that if not followed strictly, can lead death or severe or fatal injuries and the possibility to do it is comparatively high.

Used for items that if not followed strictly, can lead to severe or fatal injuries.

Used for items that if not followed strictly, can cause injuries to user or damages to machine.

: A symbol for items to pay attention to when handling machine. Follow instructions carefully to use machine safely.

Caution	Flammable Explodable	Electric	Heated	Moving	Pinched
		shock	surface	object	fingers

: A symbol for prohibited items. Follow instructions carefully to avoid any dangerous acts.

Prohibited	No fire	Do not	Do not use	Do not tear	Keep away	Never touch
		touch	in bathroom	down	from wet	with wet hand

: A symbol for items that must be performed. Follow instructions carefully to carry out these essential tasks.

Instructions	Unplug	Ground/
		Earth

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Electrical Safety

This product shall be operated by the power source as indicated on the product's data plate. Consult your local power company to check if your power source meets the requirements.

WARNING: Connect this product to a protective earth circuit.

This product is supplied with a plug that has a protective earth pin. The plug fits only into an earthed electrical outlet. This is a safety feature. If the plug doesn't fit to the outlet, contact an electrician to replace the outlet to avoid risk of electric shock. Never use an earthed adapter plug to connect the product to the electrical outlet that has no earth connection terminal.

Improper connection of a grounding conductor may cause electric shock.

Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult your local Fuji Xerox representative to check if an outlet is grounded.

Connect this product to a branch circuit or an outlet that has larger capacity than the rated ampere and voltage of this product. See the data plate on the rear panel of this product for its rated ampere and voltage.

Never touch the power cord with wet hands. It may cause electric shock.

Do not place an object on the power cord.

Always keep the plug connection free of dust. The dusty and damp environment may bring about minute electric current in a connector. It may generate heat and eventually cause a fire accident.

To avoid the risk of electric shock and a fire accident, only use the power cord supplied with this product or the ones designated by Fuji Xerox.

The power cord is exclusive use for this product. Do not use it for any other product.

Do not damage or alter the power cord. Damage and alteration may generate heat and eventually cause electric shock or a fire accident.

If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.

When cleaning this product, always switch off the power and then the main power inside the body front cover, and unplug the product. Access to a live machine interior may cause electric shock.

Do not unplug or re-plug this product with the main power switch and the power switch on. Plugging and unplugging a live connector may deform the plug and generate heat, and eventually cause a fire accident.

Hold the plug not the cord when unplugging this product, or it may damage the cord and cause electric shock or a fire accident.

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Safety Notes

Switch off the power and then the main power inside the body front cover, and unplug the product when it (i.e., fax function) is not used over weekends or long holidays. Please note that it cannot receive fax message during switch-off.

Once a month, switch off this product and check if

zthe power cord is plugged firmly into an electrical outlet;

zthe plug is not excessively heated, rusted or bent;

zthe plug and electrical outlet are free of dust; and

zthe power cord is not cracked or worn down.

Once you notice any unusual condition, switch off the power and then the main power inside the body front cover, and unplug the power cord. Contact your local Fuji Xerox representative.

Machine Installation

Do not locate this product where people might step on or trip over the power cord. Friction or excessive pressure may generate heat and eventually cause electric shock or a fire accident.

Never locate this product in the following places:

zNear radiators or any other heat sources

zNear volatile flammable materials such as curtain

zIn the hot, humid, dusty or poorly ventilated environment

zIn the place receiving direct sunlight

zNear cookers or humidifiers

Locate this product on a level and sturdy surface that can withstand a weight of 160 Kg (maximum weight when DADF, Finisher-B1, Booklet Maker Unit for FinisherB1, 2/4 Hole Punch Kit for Finisher-B1, Fax Kit 2, and Side Tray are installed). Otherwise, if tilted, the product may fall over and cause injuries.

Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the product.

Keep the minimum clearance as follows for ventilation and an access to the power plug. Unplug the product if an abnormal condition is noted.

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	With the document cover
			100
			640
1548
			408
70	919	100	400
			(Unit: mm)
	1089
With the document cover and Side Tray (optional)
			100
			640
1548
			408
70	960	100	400
			(Unit: mm)
	1130
	With the duplex automatic document feeder
			100
			640
1548
			408
70	919	100	400
	964		(Unit: mm)
	1089

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With the duplex automatic document feeder and Side Tray (optional)

			100
			640
1548
			408
70	960	100	400
	1004		(Unit: mm)
	1130
	With Finisher-A1 (optional)
			100
			640
1548
			408
70	1039	50	400
			(Unit: mm)
	1159
With Finisher-A1 (optional) and Side Tray (optional)
			100
			640
1548
			408
70	1079	50	400
			(Unit: mm)
	1199

Safety Notes

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	With Finisher-B1 (optional)
		100
		640
1548
		408
70	1576	50
		400
		(Unit: mm)
	1696
	With Finisher-B1 (optional) and Side Tray (optional)
		100
		640
1548
		408
70	1616	50
		400
		(Unit: mm)
	1736
	With Booklet Maker Unit for Finisher-B1 (optional)
		100
		651
1548
	408	397
70	1576	50
		400
		(Unit: mm)
	1696

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Safety Notes

With Booklet Maker Unit for Finisher-B1 (optional) and Side Tray (optional)

		100
		651
1548
	408	397
70	1616	50
		400
		(Unit: mm)
	1736

Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause injuries.

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Right

Right

Front

Back

Left

Front

Left

Back

Always lock the wheels of this product and turn down the adjustable foot to the floor after installation. Otherwise, it may fall over or slide and cause injuries.

Others

To keep this product in a good performance and condition, always use it in the following environment:

zTemperature: 10 - 32°C

zHumidity: 15 - 85%

When the product is left in a chilly room and the room is rapidly warmed up by heater, dew condensation may form inside the product and cause a partial deletion on printing.

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1 Before Using the Machine

Operational Safety

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The operator's product maintenance procedures are described in the customer documentation supplied with this product. Do not carry out any other maintenance procedures not described in the documentation.

This product features safety design not to allow operators access to hazard areas. The hazard areas are isolated from operators by covers or protectors which require a tool to remove. To prevent electric shock and injuries, never remove those covers and protectors.

To avoid the risk of electric shock and a fire accident, switch off the power and then the main power inside the body front cover. Unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative.

1z The product emits smoke or its surface is unusually hot. z The product emits unusual noise or odor.

zThe power cord is cracked or worn down.

zA circuit breaker, fuse or any other safety device becomes activated.

zAny liquid is spilled into the product.

zThe product is soaked in water.

zAny part of the product is damaged.

Do not insert any object into slots or openings of this product.

Do not place any of the followings on the product:

zLiquid container such as flower vases or coffee cups

zMetal parts such as staples or clips

zHeavy objects

If liquid is spilled over or metal parts are slipped into the product, it may cause electric shock or a fire accident.

Do not use conductive paper such as origami paper, carbonic paper or conductivelycoated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.

When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning materials may result in poor performance of the product. Never use aerosol cleaners to avoid catching fire and explosion.

If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox representative. Do not pull out a tray, otherwise it may cause injuries.

Never play the CD-ROM supplied with the product on an audio player. Always use a

CD-ROM player. Otherwise, large sound may damage audio players or your ears.

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Safety Notes

Laser Safety

CAUTION: Any operations or adjustments not stated in the operation manual may cause hazardous light exposure and eventually burn injuries or loss of eyesight.

This product has been tested and found to comply with the Class 1 Laser Equipment requirements defined by the international standard IEC60825 and has no light exposure hazard. The product has no hazardous light emission as it features light protection components and covers to shut in all light beam during operation and maintenance.

Keep electrical and mechanical safety interlocks active. Keep the safety interlocks away from magnetic materials. Magnetic materials may accidentally activate the product and cause injuries or electric shock.

A ground fault interrupter is embedded in this product. If current leakage occurs, the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident. The ground fault interrupter is normally ON ("|"). Check once a month if the ground fault interrupter works properly in accordance with the following procedures:

1 Press the power switch to the [ ] position to switch the power off.

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2Make sure that the touch screen is blank and the <Energy Saver> button does not light up.

3Open the front cover.

4Press the main power switch to the [ ] position to switch the main power off.

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5Press the <TEST> button lightly with a sharp edge such as a pen tip. The depressed <RESET> button will stick out again.

If the <RESET> button sticks out, the ground fault interrupter is properly working. If the <RESET> button remains in the depressed position, the ground fault interrupter has a problem.

6Press the <RESET> button back to the depressed position.

<TEST> button

<RESET> button

<RESET> button

If the circuit does not work properly, contact your local Fuji Xerox representative.

Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fusing unit or a heat roller. Otherwise, it may cause injuries or burns. Switch off the power and then the main power inside the body front cover immediately and contact your local Fuji Xerox representative.

Never touch the paper output area of the finisher during operation. It may cause injuries.

Be careful in removing jammed staples.

Waste staples may come out with output paper. Be careful not to get injured by the staples.

Never touch safety interlocks. When a front cover is open, safety interlocks become activated to stop the machinery. Do not apply pressure on safety interlocks with a coin or screwdriver. Otherwise, the machinery may become activated and cause injuries.

Do not staple punched holes of paper. Sharp points of a staple may cause injuries.

Do not apply excessive force to hold thick document on the document glass. It may break the glass and cause injuries.

To move this product to another location, contact Fuji Xerox Customer Support Center.

Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.

Provide proper ventilation to ensure the comfortable and safe environment.

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Safety Notes

Consumable

Store all consumables in accordance with the instructions given on its package or container.

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills. It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large volume of toner, contact your local Fuji Xerox representative.

Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and cause burn injuries or explosion.

If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for its disposal.

Never throw a waste toner container into an open flame. Toner may catch fire and cause burn injuries or explosion.

If you have a used waste toner container no longer needed, contact your local Fuji Xerox representative for its disposal.

Keep the drum cartridges and toner cartridges out of the reach of children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and consult a physician immediately.

When replacing the drum cartridges and toner cartridges, be careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as inhalation.

If toner spills onto your skin or clothing, wash it off with soap and water.

If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until irritation is gone. Consult a physician if necessary.

If you inhale toner particles, move to a fresh air location and rinse your mouth with water.

If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a physician immediately.

Fusing Unit Safety

When removing the Fusing Unit, always switch off first and wait for 40 minutes until it cools off.

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Location of Warning and Caution Labels

Always follow all warning instructions marked on or supplied with this product.

To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature" or "High Voltage" marks on.

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