Panasonic KX-FLB882CX User Manual

Operating Instructions

Flat-Bed Multifunction Laser FAX

Model No. KX-FLB882CX

Do NOT connect the USB cable until prompted by the Multi-Function Station (CD-ROM).

1

2

LThis unit is compatible with Caller ID. To use this feature, you must subscribe to the appropriate service of your service provider.

L Be sure to use the telephone line cord supplied with this unit.

LThis model is designed to be used in Middle East, Hong Kong, Malaysia, Asia, New Zealand, Africa and Latin America according to the location setting feature. The default setting is Middle East. To change the location setting, see page 55 (feature #114).

Thank you for purchasing a Panasonic fax machine.

This model is designed to be used in Middle East, Hong Kong, Malaysia, Asia, New Zealand, Africa and Latin America according to the location setting feature.

The default setting is Middle East. To change the location setting, see page 55 (feature #114).

Trademarks:

LMicrosoft, Windows, Windows Vista, Internet Explorer and PowerPoint are either registered

trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

LPentium is a registered trademark or trademark of Intel Corporation in the United States and/or other countries.

LScreen shots reprinted with permission from Microsoft Corporation.

LAdobe and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

L3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.

LAvery is a registered trademark of Avery Dennison Corporation.

LXEROX is a registered trademark of Xerox Corporation.

L PCL is a trademark of Hewlett-Packard Company.

LAll other trademarks identified herein are the property of their respective owners.

Copyright:

LThis material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

©2007 Panasonic Communications Co., Ltd. All Rights Reserved.

2

Location

Available features by location setting

The following features may vary slightly depending on the location setting (#114 on page 55). Change the location setting to match where you use the unit.

Feature/Code	Middle	Hong	Malaysia	Asia	New	Page
	East,	Kong			Zealand
	Africa,
	Latin
	America
Dialling mode	r	r	r	r	–	page 18
{#}{1}{2}{0}
TEL/FAX ring count	r	r	r	r	–	page 58
{#}{2}{1}{2}
Manual answer mode	r	r	r	r	–	page 58
{#}{4}{0}{4}
Distinctive Ring	r	r	–	r	r	page 53
{#}{4}{3}{0}
Fax ring pattern	r	–	–	r	–	page 53
(Distinctive Ring
feature)
{#}{4}{3}{1}
Silent fax ring count	r	r	r	r	–	page 60
{#}{4}{3}{6}

3

Important Information

For best performance

Toner cartridge and drum unit

L When replacing the toner cartridge or drum unit, do not allow dust, water, or liquids to come in contact with the drum. This may affect print quality.

LFor optimal performance, genuine Panasonic toner cartridges and drum units are recommended. We cannot be responsible for problems that may be caused by a non-Panasonic toner cartridge or drum unit:

–Damage to the unit

–Poor print quality

–Improper operation

Toner cartridge

LDo not leave the toner cartridge out of the protection bag for a long time. It will decrease the toner life.

Drum unit

LRead the instructions on page 10 before you begin installation of the drum unit. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag:

–Do not expose the drum unit to light for more than 5 minutes.

–Do not touch or scratch the black drum surface.

–Do not place the drum unit near dust or dirt, or in a high humidity area.

–Do not expose the drum unit to direct sunlight.

LTo extend the life of the drum unit, the unit should never be turned OFF immediately after printing. Leave the power turned ON for a minimum of 30 minutes after printing.

Location

LTo avoid malfunction, do not position the unit near appliances such as TVs or speakers which generate an intense magnetic field.

Static electricity

LTo prevent static electricity damage to the interface connectors or other electrical components inside the unit, touch a grounded metal surface before touching the components.

Environment

LKeep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

L The unit should be kept free from dust, high temperature and vibration.

L The unit should not be exposed to direct sunlight.

LDo not place heavy objects on top of the unit. When you leave the unit unused for a long period of time, unplug this unit from the power outlet.

LThe unit should be kept away from heat sources such as heaters, kitchen stoves, etc. Damp basements should also be avoided.

LIn the printing process, heat is used to fuse toner onto the page. As a result, it is normal for the

machine to produce an odour during and shortly after printing. Be sure to use this unit in an area with proper ventilation.

LDo not place any objects within 10 cm of the right, left and back sides of the unit.

L Do not cover slots or openings on the unit. Inspect the air circulation vents regularly and remove any dust build-up with a vacuum cleaner (1).

1

1

Routine care

LWipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner, or any abrasive powder.

4

Table of Contents

1. Introduction and Installation

Accessories
1.1	Supplied accessories ....................................	7
1.2	Accessory information ...................................	8
Finding the Controls
1.3	Button descriptions........................................	8
1.4	Overview .......................................................	9
Installation
1.5	Toner cartridge and drum unit .....................	10
1.6	Document tray .............................................	13
1.7	Output tray...................................................	13
1.8	Recording paper..........................................	15
2. Preparation
Connections and Setup
2.1	Connections ................................................	17
2.2	Dialling mode...............................................	18

2.3Selecting the operation mode (Fax/Copy/Scan)

	....................................................................	18
Document Requirements
2.4	Setting the original.......................................	19
Help
2.5	Help function ...............................................	20
Volume
2.6	Adjusting volume .........................................	21
Initial Programming
2.7	Date and time ..............................................	21
2.8	Your logo......................................................	22
2.9	Your fax number ..........................................	22
2.10	Configuring the unit to access the LAN .......	23
2.11	Installing Multi-Function Station ..................	24
2.12	Starting Multi-Function Station ....................	26

3.	Printer
Printer
	3.1	Printing from Windows applications ............	27
4.	Scanner
Scanner
	4.1	Scanning from the unit (Push Scan)............	31
	4.2	Scanning from a computer (Pull Scan)........	33
5.	Copier
Copy
	5.1	Making a copy .............................................	34
	5.2	More copying features .................................	35
6.	Fax
Sending Faxes
	6.1	Sending a fax manually ...............................	39

6.2Storing items for the one-touch dial feature and

navigator directory.......................................

40

6.3Sending a fax using one-touch dial feature and

navigator directory.......................................	41
6.4 Broadcast transmission ...............................	42

6.5Sending a computer document as a fax

message from your computer ......................

44

Receiving Faxes

6.6Selecting the way to use your fax machine ..44

6.7Receiving a fax automatically – Auto answer

ON................................................................

45

6.8Receiving a fax manually – Auto answer OFF .

	.....................................................................	46
6.9	Using the unit with an answering machine...	47
6.10	Receive polling (retrieving a fax placed on
	another fax machine) ...................................	48
6.11	Junk fax prohibitor (preventing fax reception
	from undesired callers).................................	48
6.12	Receiving a fax into your computer ..............	49

7. Caller ID
Caller ID
7.1 Caller ID service...........................................	50

7.2Viewing and calling back using caller

information ...................................................

51

7.3Editing a caller’s telephone number before

	calling back/storing.......................................	51
7.4	Erasing caller information.............................	52
7.5	Storing caller information .............................	52

8. Distinctive Ring

Distinctive Ring

8.1Distinctive Ring (Fax Ability/Duplex ring)

service..........................................................

53

8.2Using two or more phone numbers on a single

telephone line...............................................

53

8.3Using three or more phone numbers on a

single telephone line ....................................

53

8.4Programming the ring pattern assigned for fax

	.....................................................................	53
9. Programmable Features
Features Summary
9.1	Programming................................................	54
9.2	Basic features ..............................................	55
9.3	Fax features .................................................	58
9.4	Copy features ...............................................	62
9.5	PC print features ..........................................	63
9.6	Scan features ...............................................	65
9.7	LAN features ................................................	66
9.8	Network features (LAN connection only)......	68
10.Useful Information
Useful Information
10.1	Character entry ............................................	69
10.2	Status of the unit ..........................................	70
10.3	Changing the default output tray ..................	70
10.4	Cancelling the operations.............................	71

5

Table of Contents
11.Help
Error Messages
11.1	Error messages – Reports ..........................	72
11.2	Error messages – Display ...........................	73
Troubleshooting
11.3	When a function does not work ...................	75
12.Paper Jams
Jams
12.1	Recording paper jam ...................................	83
12.2	Document jams (Auto document feeder).....	86
13.Cleaning
Cleaning
13.1	Cleaning the white plates and glass............	88
13.2	Cleaning the document feeder rollers..........	91
14.General Information
Printed Reports
14.1	Reference lists and reports .........................	93
Specifications
14.2	Specifications ..............................................	93
Copyrights
14.3	Information of copyrights and licences ........	96
15.Index
15.1	Index.........................................................	103

6

1. Introduction and Installation

1.1 Supplied accessories

1Power cord

(Use the appropriate power cord for where you use the unit.)

2 CD-ROM

3 Output tray								4 Document tray

5 Drum unit	6 Starter toner
	cartridge*1

7 Quick reference guide 8 Quick installation guide

9Telephone line cord (Use the appropriate telephone line cord for where you use the unit.)

*1 Prints about 800 A4-sized pages with a 5 % image area (page 95).

Note:

LSave the original carton and packing materials for future shipping and transportation of the unit.

7

1. Introduction and Installation

1.2 Accessory information

–Replacement toner cartridge*1

LModel No. (Part No.): KX-FA87A/KX- FA87E/KX-FA85A/KX-FA85E

–Replacement drum unit*1

LModel No. (Part No.): KX-FA86A/KX-FA86E

*1 Approx. 2,500 sheets of A4 size paper can be printed with KX-FA87A/KX-FA87E and approx. 5,000 sheets with KX-FA85A/KX-FA85E. To ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge and drum unit.

LWe cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of a non-Panasonic toner cartridge and drum unit.

1.3 Button descriptions

A BC D EFGH IJ									K

L MN O PQRSTUV W

A Station keys

L To use the one-touch dial feature (page 40, 41).

B {BROADCAST}

L To send a document to multiple parties (page 42).

C {MANUAL BROAD}

LTo send a document to multiple parties manually (page 42).

D {LOWER}

LTo select stations 8–14 for the one-touch dial feature (page 40, 41).

E {COLLATE}{DIRECTORY}

L To make a collated copy (page 38).

L To initiate the navigator directory (page 41, 42).

F {QUALITY}{CONTRAST}

L To select a contrast or a resolution when copying (page 34).

LTo select a contrast when sending a fax (page 39).

G {ZOOM}{RESOLUTION}

LTo enlarge or reduce a document when copying (page 35).

LTo select a resolution when sending a fax (page 39).

H {PAGE LAYOUT}{QUICK SCAN}

L To make quick ID, poster or N in 1 copy (page 36).

LTo store a scanned document into memory, and then send it (page 40).

I {MENU}

L To initiate or exit programming.

J {TONE}

LTo change from pulse to tone temporarily during dialling when your line has rotary/pulse service.

K {STOP}

L To stop an operation or programming session. L To erase a character/number.

L {CALLER ID}

L To use Caller ID features (page 51).

LTo change the display of the caller information (page 51).

M {FAX AUTO ANSWER}

LTo turn the auto answer setting ON/OFF (page 44).

8

1. Introduction and Installation

N {HELP}

LTo print helpful information for quick reference (page 20).

O {FAX}

L To switch to the fax mode (page 18, 39).

P {COPY}

L To switch to the copy mode (page 18, 34).

Q {SET}

L To store a setting during programming.

R {SCAN}

L To switch to the scan mode (page 18, 31).

S Navigator key

L To select desired settings during scanning, copying or sending a fax (page 31, 34, 39).

L To adjust volume (page 21).

L To search for a stored item (page 41).

T {REDIAL}{PAUSE}

LTo redial the last number dialled. If the line is busy when you send a fax, the unit will automatically redial the number 2 or more times.

L To insert a pause during dialling.

U {FLASH}

LTo access special telephone services or for transferring extension calls.

V {MONITOR}

LTo initiate dialling.

When you press {MONITOR} while receiving a call, you will be able to hear the other party, but the other party will not be able to hear you.

W {START}

L To copy a document (page 34). L To scan a document (page 31).

L To send or receive a fax (page 39, 46).

1.4 Overview

1.4.1 Front view

1 2 3 4

5

6

l

7 8 9 j k

1Top cover

2ADF (Auto Document Feeder) cover release button

3ADF cover

4Document guides

5Document tray

6Document cover

7Output tray

8Top cover release lever

9Document entrance

jPaper input tray

kRecording paper exit

lDocument exit

9

1. Introduction and Installation

1.4.2 Rear view

A

B C D FGHI E

ARecording paper guides

BSpeaker

CUSB interface connector

DLAN interface connector

ELED

FExternal telephone jack

GTelephone line jack

HManual input tray

IPower inlet

Removing the shipping tape

Remove the shipping tape (1) and pad (2).

1

2

1

Note:

LShipping tape positions are subject to change without notice.

1.5 Toner cartridge and drum unit

The supplied toner cartridge is a starter toner cartridge.

Caution:

LRead the following instructions before you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag:

–Do not expose the drum unit to light for more than 5 minutes.

–Do not touch or scratch the black drum surface.

–Do not place the drum unit near dust or dirt, or in a high humidity area.

–Do not expose the drum unit to direct sunlight.

LWe cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of a non-Panasonic toner cartridge and drum unit.

LDo not leave the toner cartridge out of the protection bag for a long time. It will decrease the toner life.

LDo not add toner to the toner cartridge.

1Before opening the protection bag of the new toner cartridge, shake it vertically more than 5 times.

2Remove the toner cartridge and drum unit from the protection bags.

1

LDo not touch or scratch the black drum surface (1).

10

1. Introduction and Installation

3 Place the toner cartridge (1) into the drum unit (2).

1

2

4Firmly press down the toner cartridge to snap into position.

5Turn the two green levers (1) on the toner cartridge firmly.

1

6Make sure that the triangles (1) match to install the toner cartridge correctly.

1

7Lift the top cover release lever (1) and open the top cover (2).

Important:

L Close the manual input tray (3) before opening the top cover.

2

1	4

3

Note:

L Do not touch the transfer roller (4).

LIf the lower glass (5) is dirty, clean it with a soft and dry cloth.

5

11

1. Introduction and Installation

8Install the drum and toner unit (1) by holding the tabs.

1

LMake sure that the triangles (2) match to install the drum and toner unit correctly.

2

9 Close the top cover until locked.

Caution:

LTo prevent injuries, be careful not to put your hands under the top cover.

To replace the toner cartridge and the drum unit

When the display shows the following, replace the toner cartridge.

TONER LOW

TONER EMPTY

LTo check the drum life and quality, please print the printer test list (page 93) and refer to page 95 for information on the drum life. If printing quality is still poor or “REPLACE DRUM” appears on the display,

replace the toner cartridge and drum unit.

LTo ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge

(Model No. KX-FA87A/KX-FA87E/KX-FA85A/KX-

FA85E) and drum unit (Model No. KX-FA86A/KX- FA86E). See page 8 for accessory information.

LTo maintain print quality and machine life, we recommend you to clean slots and openings (page 4) and the inside of the unit (page 88, 91) when replacing the toner cartridge and/or drum unit.

Waste disposal method

Waste material should be disposed of under conditions which meet all national and local environmental regulations.

Toner save feature

If you want to reduce toner consumption, set the toner save setting to ON (feature #482 on page 57). The toner cartridge will last approximately 40 % longer. This feature may lower the print quality.

12

1. Introduction and Installation

1.6 Document tray

Insert the document tray (1) into the slot (2) on the unit.

2

1

1.7 Output tray

Note:

LDo not place the unit in an area where the output tray may be easily bumped into.

As the default setting, printed paper is stacked on the output tray as follows.

–Upper output tray (“#1”): Printed document by using the computer and copied document.

–Lower output tray (“#2”): Received fax document.

LYou can change the output tray setting for faxing (feature #441 on page 61) and for copying (feature #466 on page 62).

To change the output tray from the computer, set the printer properties. See page 27 for details.

1Insert the output tray (1) into the slots (2), then push the tray down until it locks into place.

2

1

13

1

1. Introduction and Installation

2Pull the output tray extender (1) forward gently until it clicks into place, then press the centre part of the extender (2) to open.

L Repeat from step 1 to install the upper output tray.

1

2

Note:

LThe upper output tray can hold up to approximately 100 sheets of printed paper. The lower output tray can hold up to approximately 50 sheets of printed paper.

Remove the printed paper before the output tray becomes full.

If the top part of the extender is detached

1.With the top part of the extender in the open position, insert the tab (1) into the left hole (2) of the extender.

2

1

2.Slide the other tab (1) into the right hole (2) of the extender from below until it clicks into place.

2

1

If the extender is detached

1.Line up the extender (1) underneath the output tray (2), and insert the left side of the extender into the output tray.

2

2.Attach the extender (1) by bending the side of the output tray downward slightly and pressing the right side of the extender.

1

14

1. Introduction and Installation

1.8 Recording paper

The paper input tray unit can hold:

–Up to 250 sheets of 60 g/m2 to 75 g/m2 paper.

–Up to 230 sheets of 80 g/m2 paper.

–Up to 200 sheets of 90 g/m2 paper.

L Please refer to page 94 for information on recording paper.

L The unit is set for printing A4 size paper by default. If you want to use letter or legal size paper, change the setting (feature #380 on page 56).

1 Pull the paper input tray (1) completely out.

1

2Pinch the front side of the recording paper guide (1), then slide it to match the paper size mark. Pinch both sides of the recording paper guides (2), then slide them to match the paper size mark.

LGL

LTR A4

2

LGL

A4 LTR

2

1

3Before loading a stack of paper, fan the paper to prevent paper jams.

4Load the paper, print-side up (1).

Important:

L Push and lock the plate (2) in the paper input tray, if it is lifted.

1

2

LMake sure that the recording paper guides (1) are at the paper size mark and the recording paper is under the paper limit mark (2). The paper should not be loaded over the snubbers (3).

3 1

2

1

3

15

1. Introduction and Installation

5 Insert the paper input tray into the unit.

Note:

LIf the paper is not loaded correctly, re-adjust the paper guides, or the paper may jam.

LIf the paper input tray does not close, the plate in the paper input tray may be lifted. Push the paper and make sure that the paper is laid flat in the paper input tray.

Caution for the paper input tray

L Do not drop the paper input tray.

LHold the paper input tray with both hands when removing or installing. The paper input tray weighs approximately 2 kg when the recording paper is fully installed.

Approx. 2 kg

16

2. Preparation

2.1 Connections

Caution:

L When you operate this product, the power outlet should be near the product and easily accessible.

L Be sure to use the telephone line cord supplied with this unit.

L Do not extend the telephone line cord.

1 Power cord

LConnect to a power outlet (220–240 V, 50/60 Hz).

2 Telephone line cord

L Connect to a single telephone line jack. 3 [EXT] jack

LYou can connect an answering machine or an extension telephone. Remove the stopper if attached.

4Answering machine (not supplied)

5Network router/Network hub (not supplied) L Also connect networked computers.

6To the internet

7LAN cable (not supplied)

LTo assure continued emission limit compliance, use only shielded LAN cable (category 5 straight cable).

3

	7
6
5	1
4

*1	2

*1

*1 The power cord or telephone line cord may differ slightly. Use the appropriate power cord or telephone line cord for where you use the unit.

Important notice for the USB connection

LDo NOT connect the USB cable until prompted by the Multi-Function Station (page 24).

Note:

L If any other device is connected to the same telephone line, this unit may disturb the network condition of the device.

LIf you use the unit with a computer and your internet provider instructs you to install a filter (8), please connect it as follows.

8

LA telephone handset cannot be connected directly to this unit. To talk to the other party, please connect an extension telephone.

This model is designed to be used in Middle East, Hong Kong, Malaysia, Asia, New Zealand, Africa and Latin America according to the location setting feature.

The default setting is Middle East. To change the location setting, see page 55 (feature #114).

17

2. Preparation

2.2 Dialling mode

Important:

LNot available when “NEW ZEALAND” is selected in feature #114 on page 55.

If you cannot dial (page 39), change this setting according to your telephone line service.

{MENU}

{SET}

1 {MENU} i{#}{1}{2}{0}

DIALLING MODE =TONE [V^]

2Press {1} or {2} to select the desired setting. {1} “PULSE”: For rotary/pulse dial service. {2} “TONE” (default): For tone dial service.

3{SET}

4Press {MENU} to exit.

2.3 Selecting the operation mode (Fax/Copy/Scan)

You can select the desired mode by pressing one of the following buttons.

–{FAX}: Select this mode when using the unit as a fax machine (page 39).

–{COPY}: Select this mode when using the unit as a copier (page 34).

–{SCAN}: Select this mode when using the unit as a scanner for the computer (page 31).

Note:

L The default operation mode is the copy mode.

LYou can change the default operation mode (feature #463 on page 56) and the timer before returning to the default operation mode (feature #464 on page 57).

18

2. Preparation

2.4 Setting the original

2.4.1 Using the scanner glass

1

2

1Open the document cover (1).

2Place the document FACE DOWN on the scanner glass (2), aligning the top left of the document with the corner to which the l mark points.

3Close the document cover.

Note:

L Confirm that there are no documents in the auto document feeder.

LPlace the original onto the scanner glass gently and do not press down too firmly to avoid malfunction.

LIf the original is a thick book, do not close the document cover.

L Check that the ink, paste or correction fluid has dried completely.

LEffective scanning area is as follows:

Effective scanning area

L Shaded area will be scanned.

4 mm

208 mm

4 mm

4 mm				289 mm				4 mm

2.4.2 Using the auto document feeder

1

1Insert the document (up to 40 pages) FACE UP into the feeder until a single beep is heard.

2Adjust the width of the document guides (1) to fit the actual size of the document.

Note:

L Confirm that there are no documents on the scanner glass.

LCheck that ink, paste or correction fluid has dried completely.

L Remove clips, staples or other fasteners.

LDo not set the following types of documents: (Make a copy of the document using the scanner glass and set the copy instead.)

–Chemically treated paper such as carbon or carbonless duplicating paper

–Electrostatically charged paper

–Badly curled, creased or torn paper

–Paper with a coated surface

–Paper with printing on the opposite side that can

be seen through the other side, such as newsprint

LThe total height of the documents when laid flat, must be less than 4 mm. If the documents exceed the capacity of the auto document feeder, they may fall or

cause a jam in the feeder.

LTo set a document with a width of less than 210 mm, we recommend using the scanner glass to copy the original document onto A4 or letter-sized paper, then

setting the copied document.

LDo not set documents that do not satisfy the requirements of size and weight. Make a copy of the document using the scanner glass and set the copy.

LAvailable document size, document weight and effective scanning area are as follows:

Minimum document size

128 mm

128 mm

19

2. Preparation

Maximum document size

600 mm

216 mm

Effective scanning area

L Shaded area will be scanned.

4 mm

	4 mm
4 mm	4 mm
	208 mm
	216 mm

Document weight

L Single sheet:

45 g/m2 to 90 g/m2

LMultiple sheets: 60 g/m2 to 80 g/m2

2.5 Help function

The unit contains helpful information which can be printed for reference.

–“BASIC SETTINGS”

–“FEATURE LIST”

–“DIRECTORY”

–“FAX RECEIVING”

–“COPIER”

–“REPORTS”

–“CALLER ID”

{HELP}

{SET} {<}{>}

1{HELP}

2Press {<} or {>} repeatedly to display the desired item. i{SET}

20

2. Preparation

2.6 Adjusting volume

Important:

LBefore adjusting volume, set the operation mode to fax mode. If the {FAX} light is OFF, turn it ON by pressing {FAX}.

{FAX} {SET} {V}{^}

Ringer volume

While the unit is idle, press {V} or {^}.

LIf there are any documents in the document entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance.

To turn the ringer OFF

Press {V} repeatedly to display “RINGER OFF= OK?”. i{SET}

L The unit will not ring.

L To turn the ringer back ON, press {^}.

Ringer pattern

LYou can select one of 3 ringer patterns (feature #161 on page 56).

Monitor volume

While using the monitor, press {V} or {^}.

2.7 Date and time

{MENU}

{FAX} {SET} {<}{>}

1 {MENU} i{#}{1}{0}{1} i{SET}

D:01/M:01/Y:07|

TIME: 00:00

2Enter the current date/month/year/hour/minute by selecting 2 digits for each. Press {*} repeatedly to select “AM” or “PM”, or 24-hour time entry.

Example: 10 August, 2007 10:15 PM (12 hour clock format)

1. Press {1}{0} {0}{8} {0}{7} {1}{0} {1}{5}.

D:10/M:08/Y:07|

TIME: 10:15

2. Press {*} repeatedly to select “PM”.

3{SET}

4Press {MENU} to exit.

Note:

LThe other party’s fax machine will print the date and time on the top of each page you send according to

your unit’s date and time setting.

LAfter setting the date and time, if the unit is in the copy mode, change it to the fax mode by pressing {FAX}. You can check your unit’s date and time setting on the display.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect number, and make the correction.

If you have subscribed to a Caller ID service

If feature #114 is set to “NEW ZEALAND”, the date and time will be automatically set according to the received caller information.

LIf the time has not previously been set, Caller ID will not adjust the clock.

21

2. Preparation

2.8 Your logo

You can program your logo (name, company name, etc.) so that it appears on the top of each page sent.

{MENU}

{SET}

{<}{>} {STOP}

1 {MENU} i{#}{1}{0}{2} i{SET}

LOGO=|

2Enter your logo, up to 30 characters (see page 69 for character entry). i{SET}

3Press {MENU} to exit.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect character, and make the correction.

L To erase all characters, press and hold {STOP}.

2.9 Your fax number

You can program your fax number so that it appears on the top of each page sent.

{MENU} {STOP}

{SET} {FLASH}

{<}{>}

1 {MENU} i{#}{1}{0}{3} i{SET}

NO.=|

2Enter your fax number, up to 20 digits. L To enter a “+”, press {*}.

L To enter a space, press {#}.

Example: [phone]

Press {*}{6}{4}{#}{9}{#}{1}{2}{3} {4}{5}{6}{7}.

L To enter a hyphen, press {FLASH}.

L To erase a number, press {STOP}.

3{SET}

4Press {MENU} to exit.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect number, and make the correction.

L To erase all numbers, press and hold {STOP}.

22

2. Preparation

2.10 Configuring the unit to access the LAN

You can print documents, scan documents, receive faxes or send faxes using a computer on the LAN. To enable these features, you need to set the IP address, subnet mask, and default gateway for the unit.

Important:

LConsult your network administrator when setting the IP address, subnet mask, and default gateway.

2.10.1 Setting up automatically with a DHCP server

Your situation:

–When only one unit is connected to the LAN.

If your network administrator manages the network with a DHCP (Dynamic Host Configuration Protocol) server, it will automatically assign an IP (Internet Protocol) address, subnet mask, and default gateway to the unit.

1After connecting the LAN cable to the unit and the computer, connect the power cord.

L The IP address, subnet mask, and default gateway will be set automatically.

2Install Multi-Function Station on the computer that you want to use it with. See page 24 for details.

Note:

LYou can connect two or more units and assign IP addresses automatically with a DHCP server, but we recommend assigning static IP addresses manually for each unit to avoid unnecessary trouble.

2.10.2 Setting up manually

Your situation:

–When your network administrator does not manage the network with a DHCP server.

–When two or more units are connected to the LAN.

You need to assign an IP address, subnet mask, and default gateway manually.

1 {MENU} i{#}{5}{0}{0}

DHCP

=ENABLED [V^]

2Press {0} to select “DISABLED” i{SET}

3Set each item.

For the IP address: 1. Press {5}{0}{1}.

IP ADDRESS

PRESS SET

2.{SET} iEnter the IP address of the unit. i

{SET}

For the subnet mask: 1. Press {5}{0}{2}.

SUBNET MASK

PRESS SET

2.{SET} iEnter the subnet mask of the network. i{SET}

For the default gateway: 1. Press {5}{0}{3}.

DEFAULT GATEWAY

PRESS SET

2.{SET} iEnter the default gateway of the network. i{SET}

4Press {MENU} to exit.

5Install Multi-Function Station on the computer that you want to use it with. See page 24 for details.

To correct a mistake in the IP address, subnet mask, or default gateway

Press {<} or {>} to move the cursor to the incorrect number, and make the correction.

2.10.3 Setting the computer for PC fax reception

You need to select the computer that will be used for receiving faxes.

LMake sure PC fax setting is turned ON beforehand (feature #442 on page 61).

1{MENU} i{#}{4}{4}{3} i{SET}

2Press {V} or {^} repeatedly to select the desired computer. i{SET}

3Press {MENU} to exit.

Note:

LIf the unit is not connected to the LAN, the computer connected to the unit by USB is assigned as the

default computer for PC fax reception.

LTo select the desired computer easily, change the PC name beforehand (page 26).

23

2. Preparation

2.11 Installing Multi-Function

Station

2.11.1 Required computer environment

Panasonic Multi-Function Station software enables the unit to carry out the following functions:

–Printing on plain paper, transparencies, labels and envelopes

–Scanning documents and converting an image into text with Readiris OCR software

–Scanning from other applications for Microsoft® Windows® that support TWAIN scanning

–Storing, editing or erasing items in directories using your computer

–Programming the features using your computer

–Sending, receiving fax documents using your computer

To use Multi-Function Station on your computer, the following are required:

Operating System:

Windows 98/Windows Me/Windows 2000/Windows XP/Windows Vista™ operating system

CPU:

Windows 98: Pentium® 90 MHz or faster Windows Me: Pentium 150 MHz or faster Windows 2000: Pentium 166 MHz or faster Windows XP: Pentium 300 MHz or faster

Windows Vista: Recent Processor (x86) 800 MHz or higher processor

RAM:

Windows 98: 24 MB (32 MB or more recommended) Windows Me: 32 MB (64 MB or more recommended) Windows 2000: 64 MB or more

Windows XP: 128 MB or more Windows Vista: 512 MB or more

Other Hardware:

CD-ROM drive

Hard disk drive with at least 150 MB of available space USB interface

LAN interface (10Base-T/100Base-TX)

Other:

Internet Explorer® 5.0 or later

Warning:

LTo assure continued emission limit compliance;

–use only shielded USB cable.

–use only shielded LAN cable (category 5 straight cable).

Note:

L Be sure to use a Hi-Speed USB 2.0 certified cable if your computer is equipped with the Hi-Speed USB 2.0 interface.

LUSB cable is not included. Please purchase a shielded Type-A male/Type-B male USB cable.

2.11.2 Installing Multi-Function Station on a computer

LInstall Multi-Function Station (CD-ROM) before connecting the unit to a computer with USB cable. If the unit is connected to a computer with USB cable before installing Multi-Function Station, the [Found New Hardware Wizard] dialogue box will appear. Click [Cancel] to close

it.

LThe screenshots shown in these instructions are for Windows XP and are included for reference

only.

LThe screenshots shown in these instructions may differ slightly from those of the actual

product.

L Software features and appearance are subject to change without notice.

1 Start Windows and exit all other applications.

LFor Windows 2000, Windows XP and Windows Vista users, you must be logged in as an administrator in order to install Multi-Function Station.

2Insert the supplied CD-ROM into your CD-ROM drive.

L If the [Select Language] dialogue box appears, select the desired language that you want to use with this software. Click [OK].

L If the installation does not start automatically: Click [Start]. Choose [Run...]. Type “D:\Install”

(where “D” is the drive letter of your CD-ROM drive). Click [OK].

(If you are not sure what the drive letter is for your CD-ROM drive, use Windows Explorer and look for the CD-ROM drive.)

3[Easy installation]

L The installation will start.

4When the setup program starts, follow the on-screen instructions.

L Readiris OCR software (page 32) and Device Monitor (page 70) will also be installed.

5The [Connect Type] dialogue box appears.

For USB connection:

1.[Connect directly with a USB cable.] i[Next] L The [Connect Device] dialogue box will appear.

24

2. Preparation

2.Connect the unit with the USB cable (1), then click

[Next].

1

LIf the unit is connected to your computer, the model name will be automatically detected.

LYou can change the name of the unit if necessary.

3.Click [Install], then follow the on-screen instructions.

LThe files will be copied to your computer.

For LAN connection:

1. [Connect via the Network.] i[Next]

LThe [Select a Network Device] dialogue box will appear.

2.Check [Select in the searched list] and select the unit from the list.

LIf the name of the desired unit is not displayed on the list, and the IP address for the unit has been assigned, check [Direct input] and enter the IP address.

3.[Next]

LYou can change the name of the unit if necessary.

4.Click [Install], then follow the on-screen instructions.

LThe files will be copied to your computer.

Important notice

If you use Windows XP or Windows Vista, a message may appear after connecting the unit with the USB cable. This is normal and the software will not cause any difficulties with your operating system. You can continue the installation with no problem. This kind of message is displayed:

L For Windows XP users

“The software you are installing for this hardware has not passed Windows Logo testing to verify its compatibility with Windows XP.”

LFor Windows Vista users

“Would you like to install this device software?”

To view or install the operating instructions in the CD-ROM

1.Start Windows and insert the supplied CD-ROM into your CD-ROM drive.

2.Click [Operating Instructions], then follow the onscreen instructions to view or install the operating

instructions in PDF format.

L Adobe® Reader® is required to view them.

Note:

LIf the screen prompts to insert the CD-ROM for the operating system when installing Multi-Function Station, insert it into your CD-ROM drive.

LIf you install the operating instructions, you can view it anytime from [o] on the Multi-Function Station launcher.

To use another unit with the computer

You need to add the printer driver for each unit, as follows.

[Start] i[All Programs] or [Programs] i [Panasonic] ithe unit’s name i[Add Printer Driver]. Then follow the on-screen instructions.

Note:

LYou cannot connect more than one unit to the same computer at the same time.

To modify the software

You can select the components to install anytime after the installation.

For Windows 2000, Windows XP and Windows Vista users, you must be logged in as an administrator in order to modify Multi-Function Station.

1.Start Windows and insert the supplied CD-ROM into your CD-ROM drive.

2.[Start] i[All Programs] or [Programs] i [Panasonic] ithe unit’s name i[Uninstall or Modify] i[Modify] i[Next]. Then follow the on-screen instructions.

To uninstall the software

For Windows 2000, Windows XP and Windows Vista users, you must be logged in as an administrator in order to uninstall Multi-Function Station.

1.[Start] i[All Programs] or [Programs] i [Panasonic] ithe unit’s name i[Uninstall or Modify]

2.[Uninstall] i[Next]. Then follow the on-screen instructions.

Note:

LIf you want to uninstall each component, select [Modify] and click [Next] in step 2. Then follow the on-screen instructions.

25

2. Preparation

2.12 Starting Multi-Function

Station

[Start] i[All Programs] or [Programs] i [Panasonic] ithe unit’s name i[Multi-Function Station]

L Multi-Function Station will appear.

[Scan] (page 33)

L To scan and display the scanned images. L To scan and create an image file.

L To scan and send by e-mail.

L To scan and convert an image into editable text data.

[PC FAX]

LTo send a document created on the computer (page 44).

LTo display a document received on the computer (page 49).

[Remote Control] (page 70)

L To program the features.

L To store, edit or erase items in directories.

L To view items in the journal report or Caller ID list. L To store caller information into directories.

L To store or erase items for broadcast transmission.

[Utilities]

L To start Multi-Function Viewer (page 33). L To start Device Monitor (page 70).

L To start OCR application (page 32).

LTo start the embedded web (page 54, 70) (LAN connection only).

[Settings] (page 26)

L To change the general settings.

L To change the settings for scanning.

[o]

L For detailed instructions on Multi-Function Station. L To view operating instructions.

[p]

L To display usage tips.

[n]

L To display information about Multi-Function Station.

Note:

L You can confirm if the unit is connected to your computer on Device Monitor (page 70).

LComputer features (printing, scanning, etc.) may not function properly in the following situations:

–When the unit is connected to a computer that was custom-built by the user.

–When the unit is connected to the computer via a PCI card or other expansion card.

–When the unit is connected to another piece of hardware (such as a USB hub or interface adapter) and not connected directly to the computer.

To change the settings

You can change the settings for Multi-Function Station beforehand.

1.Select [Settings] from Multi-Function Station.

2.Click the desired tab and change the settings. i

[OK]

[General]

–Launcher display: To select the display type of the launcher.

–OCR Path: To select the OCR software.

–PC name list up (LAN connection only): To select whether or not your computer name is displayed on the unit.

–PC name (LAN connection only): The computer name that will be displayed on the unit.

[Scan]

–Save to: To select the folder where the scanned image will be saved.

–Viewer/File/E-Mail/OCR/Custom: To change scanning settings for Multi-Function scan application.

Note:

LAssign a unique name for the [PC name] to avoid overlapping, or the scanned image may be sent to an undesired computer.

To select the default E-mail software

The default E-mail software is used when using “4.1.3 Scan to E-mail”, page 31.

You can select the default E-mail software as follows.

For Windows XP:

1.[Start] i[Control Panel] i[Internet Options] i[Programs] i[E-mail]

2.Select the desired MAPI-compliant E-mail software such as [Outlook Express], etc. i[OK]

LThese steps may vary depending on your operating system.

26

3. Printer

3.1 Printing from Windows applications

You can print a file created in a Windows application. For example, to print from WordPad, proceed as follows.

1Open the document you want to print.

2Select [Print...] from the [File] menu. L The [Print] dialogue box will appear.

For details about the [Print] dialogue box, click [?], then click the desired item.

Note:

LFor Microsoft PowerPoint®, select [Colour] or remove the check next to [Greyscale] in the print dialogue so that coloured text will be printed in greyscale.

3 Select the unit’s name as the active printer.

L If you have changed the name of the unit when installing, select that name from the list.

LTo change the printer settings, proceed as follows.

For Windows 98/Windows Me:

Click [Properties], then click the desired tab. Change the printer settings, then click [OK].

For Windows 2000:

Click the desired tab and change the printer settings.

For Windows XP/Windows Vista:

Click [Preferences], then click the desired tab. Change the printer settings, then click [OK].

4 Click [Print] or [OK].

L The unit will start printing.

Note:

L To stop printing from the unit, see page 71. L To load paper, see page 15, 28.

LWhen using the manual input tray, load the recording paper after step 4.

LFor details about the paper specifications, see page 94.

LIf a printing error occurs, the Device Monitor will be started automatically and display the error information.

Setting the printer properties

You can change the printer setting in step 3. We recommend that you test paper (especially special sizes and types of paper) on the unit before purchasing large quantities.

You can change or display the settings on the following tabs.

[Basic]: Paper size, media type, page per sheet, etc. [Output]: Number of prints, collate, etc.

[Quality]: Resolution, contrast, toner save feature, etc. [Effects]: Watermark, overlay.

[Profile]: Saving the desired settings, selecting the saved settings, etc.

[Support]: Version information.

Note:

LWhen using special media (transparencies/labels/envelopes), change the setting as follows.

For envelopes:

Select [Envelope #10] or [Envelope DL] for paper size.

For transparencies and labels:

Select [Transparency] or [Label] on the [Basic]

tab for media type, then select the desired size for paper size.

LYou can select the output tray for each printing on the [Output] tab. To change the default output tray, see page 70.

LWhen printing from a computer, the toner save feature on the [Quality] tab overrides the unit’s toner save setting (feature #482 on page 57).

27

3. Printer

3.1.1 Using the manual input tray

You can print not only on plain paper but also on special media (transparencies / labels / envelopes).

The manual input tray is used only for printing with the computer and can hold one page at a time. When printing multiple pages, add a next page after the first page has been fed into the unit.

LPlease refer to page 94 for information on recording paper.

Load the recording paper after you have started printing with the computer.

1Pull open the manual input tray (1), and then raise the extender (2) gently until it clicks into place.

1

2

2Insert the paper, print-side down (1) until the unit grasps the paper and a single beep is heard.

L Adjust the width of the guides (2) to the size of the recording paper.

1

2

Note:

LIf the paper is not inserted correctly, re-adjust the paper, or the paper may jam.

LMake sure the unit grasps the recording paper as specified in step 2. The display shows the following.

PAPER IN TRAY #2

FOR PC PRINTING

LTo use the manual input tray, you must change the paper source in the [Basic] tab when setting the printer properties (page 27). You can also select the desired media type.

To print on transparencies

Use transparencies designed for laser printing. We recommend the following:

3M® CG3300/CG5000

LUse the manual input tray to print transparencies.

L Load transparency sheets one page at a time for printing, print-side down.

LPrinted transparency will be stacked on the upper output tray.

LRemove each transparency after printing and place it on a flat surface to cool and to prevent it from curling.

LDo not re-use transparencies that have already been fed through the unit. This includes transparencies that have been fed through and ejected without being

printed on.

LSome types of transparencies have instructions recommending which side to print on. If the print quality is poor, try printing on the other side of a new transparency.

28

3. Printer

To print on labels

Use labels designed for laser printing. We recommend the following:

Avery® 5160/5161/5162/5163/5164/5165/5167/5168

XEROX® LWH100/LWH110/LWH120/LWH130/LWH140 L Use the manual input tray to print labels.

LLoad label sheets one page at a time for printing, print-side down.

LPrinted label will be stacked on the upper output tray.

L Remove each label after printing.

LDo not use the following types of labels:

–Labels that are wrinkled, damaged or separated from the backing sheet.

–Any sheet of labels that has spaces in it where some of the labels have been removed.

–Labels that do not completely cover the backing sheet as follows.

To print on envelopes

Use envelopes designed for laser printing. We recommend the following:

–High quality envelopes of 90 g/m2 paper,

–Envelopes that have thin, sharply creased leading edges,

–Envelopes that have diagonal seams, and

–Envelopes with a moisture content of 4% to 6% by weight.

L Use the manual input tray to print envelopes.

LYou can load 1 envelope of 90 g/m2 paper at a time for printing, print-side down (1).

1

LPrinted envelope will be stacked on the upper output tray.

L Remove each envelope after printing.

Note:

L Wrinkles and waving may occur in some cases, even if high quality envelopes are used.

LAvoid printing in high humidity. High humidity may cause the envelope to curl or seal the envelope.

LStore envelopes away from moisture and humidity, where they can lay flat and their edges will not be bent or damaged.

Do not use envelopes with any of the following characteristics (using these may result in paper jams):

L Irregularly shaped envelopes

LEnvelopes with curls, wrinkles, nicks, twists, dogears or other damage

L Envelopes with side seam construction

LHighly textured envelopes, or envelopes with extremely shiny surfaces

L Envelopes that seal by removing a peel-off strip L Envelopes with more than one flap to be sealed L Self-adhesive envelopes

L Envelopes that are baggy or not sharply creased L Embossed envelopes

L Envelopes that have previously been printed on L Envelopes that include cotton and/or fibre material

Side seam	Peel-off strip	Multiple flaps
construction

Twisted

Curled

Bent-edged

29

3. Printer

Waved

Dog-eared

Self adhesive

Do not attempt to print on any of the following types of envelopes (these may cause damage to the unit):

L Envelopes with clasps, snaps or tie strings L Envelopes with transparent windows

LEnvelopes that use encapsulated types of adhesive that do not require moistening but rely on pressure to seal them

Clasp

Transparent window

30