Operating Instructions
Multi-Function Laser Fax
Model No. KX-FLM661
KX-FLM671
Do NOT connect the unit to a computer with the USB cable until prompted to do so during the setup of Multi-Function Station (CD-ROM).
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For hearing or speech impaired TTY users, TTY: 1-877-833-8855
LThis unit is compatible with Caller ID. Subscription to the appropriate service through your service provider/telephone company is required.
Thank you for purchasing a Panasonic fax machine.
You can select the English or Spanish language.
The display and reports will be in the selected language. The default setting is English. If you want to change the setting, see feature #110 on page 50.
Caution:
LDo not rub or use an eraser on the printed side of the recording paper, as the print may smear.
Notice for product disposal, transfer, or return:
LThis product can store your private/confidential information. To protect your privacy/confidentiality, we recommend that you erase the information from the memory before you dispose of, transfer or return the product.
Environment:
LPanasonic’s strategic direction incorporates concern for the environment into all aspects of the product life cycle, from product development to energy saving designs; from greater product reusability to wasteconscious packaging practices.
For U.S.A. only: Please visit www.panasonic.com/environmental for more information.
Note:
LMost illustrations shown in these operating instructions are based on a KX-FLM661.
Trademarks:
LMicrosoft, Windows, Windows Vista, Internet Explorer and PowerPoint are either registered trademarks or trademarks of Microsoft Corporation
in the United States and/or other countries.
LPentium is a registered trademark or trademark of Intel Corporation in the United States and/or other
countries.
LScreen shots reprinted with permission from Microsoft Corporation.
LAdobe and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
L3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.
L Avery is a registered trademark of Avery Dennison Corporation.
LXEROX is a registered trademark of Xerox Corporation in the U.S. and/or other countries.
LAll other trademarks identified herein are the property of their respective owners.
Copyright:
LThis material is copyrighted by Panasonic System Networks Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic System Networks Co., Ltd.
©Panasonic System Networks Co., Ltd. 2010
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Important Information
For your safety
Laser radiation
The printer of this unit utilizes a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.
LED light
CLASS 1 LED PRODUCT
When using the unit, do not look directly at the CIS’s LED light. Direct eye exposure can cause eye damage.
CIS’s LED light properties
LED radiation output : Max. 1 mW
Wavelength : Green 515 nm typical
Emission duration : Continuous
Fuser unit
The fuser unit (1) gets hot. Do not touch it.
Note:
LDuring or immediately after printing, the area near the recording paper exit (2) also gets warm. This is normal.
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For best performance
Toner cartridge and drum unit
LWhen replacing the toner cartridge or drum unit, do not allow dust, water, or liquids to come in contact with the drum. This may affect print quality.
LFor optimal performance, genuine Panasonic toner cartridges and drum units are recommended. We cannot be responsible for problems that may be caused by a non-Panasonic toner cartridge or drum unit:
–Damage to the unit
–Poor print quality
–Improper operation
Toner cartridge
LDo not leave the toner cartridge out of the protective bag for a long time. It will decrease the toner life.
Drum unit
LRead the instructions on page 10 before you begin installation of the drum unit. After you have read them, open the drum unit protective bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protective bag:
–Do not expose the drum unit to light for more than 5 minutes.
–Do not touch or scratch the green drum surface.
–Do not place the drum unit near dust or dirt, or in a high humidity area.
–Do not expose the drum unit to direct sunlight.
LTo extend the life of the drum unit, the unit should never be turned OFF immediately after printing. Leave the power turned ON for a minimum of 30 minutes after printing.
Location
LTo avoid malfunction, do not position the unit near appliances such as TVs or speakers which generate an intense magnetic field.
Static electricity
LTo prevent static electricity damage to the interface connectors or other electrical components inside the unit, touch a grounded metal surface before touching the components.
Environment
LKeep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high temperature and vibration.
L The unit should not be exposed to direct sunlight. L Do not place heavy objects on top of the unit. When
you leave the unit unused for a long period of time, unplug this unit from the power outlet.
LThe unit should be kept away from heat sources such as heaters, kitchen stoves, etc. Damp basements should also be avoided.
For assistance, please visit http://www.panasonic.com/help |
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Important Information
LDo not place any objects within 10 cm (4 inches) of the right, left and back sides of the unit.
LDo not cover slots or openings on the unit. Inspect the air circulation vents regularly and remove any dust build-up with a vacuum cleaner (1).
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Routine care
LWipe the outer surface of the unit with a soft cloth. Do not use benzine, thinner, or any abrasive powder.
Illegal copies
LIt is unlawful to make copies of certain documents.
Copying certain documents may be illegal in your country. Penalties of fines and/or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy in your country.
–Currency
–Bank notes and checks
–Bank and government bonds and securities
–Passports and identification cards
–Copyright material or trademarks without the consent of the owner
–Postage stamps and other negotiable
instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.
Notice:
LInstall your machine near a supervised area to prevent illegal copies from being made.
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For assistance, please visit http://www.panasonic.com/help |
Table of Contents
1. Introduction and Installation
Accessories |
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1.1 |
Supplied accessories .................................... |
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1.2 |
Accessory information ................................... |
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Finding the Controls |
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1.3 |
Button descriptions........................................ |
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1.4 |
Overview ....................................................... |
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Installation |
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1.5 |
Toner cartridge and drum unit ..................... |
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1.6 |
Paper tray and paper tray cover .................. |
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1.7 |
Paper stacker............................................... |
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1.8 |
Document stacker........................................ |
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1.9 |
Handset cord ............................................... |
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1.10 |
Recording paper.......................................... |
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2. Preparation |
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Connections and Setup |
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2.1 |
Connections ................................................ |
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2.2 |
Dialing mode ............................................... |
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2.3Selecting the operation mode (Fax/Copy/Scan)
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Document Requirements |
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2.4 |
Setting the original....................................... |
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Help |
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2.5 |
Help function ............................................... |
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Volume |
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2.6 |
Adjusting the volume ................................... |
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Initial Programming |
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2.7 |
Date and time .............................................. |
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2.8 |
Your logo...................................................... |
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2.9 |
Your fax number .......................................... |
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2.10 |
Configuring the unit to access the LAN (KX- |
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FLM671 only) .............................................. |
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2.11 |
Installing Multi-Function Station .................. |
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2.12 |
Starting Multi-Function Station .................... |
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3. Printer |
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Printer |
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Printing from Windows applications ............ |
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4. Scanner |
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Scanner |
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Scanning from the unit (Push Scan)............ |
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4.2 |
Scanning from a computer (Pull Scan)........ |
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5. Copier |
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Copy |
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Making a copy ............................................. |
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5.2 |
More copying features ................................. |
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6. Telephone
Automatic Dialing
6.1Storing items for the one-touch dial feature and
navigator directory....................................... |
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6.2Making a phone call using one-touch dial
feature or navigator directory ....................... |
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7. Fax |
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Sending Faxes |
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7.1 Sending a fax manually................................ |
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7.2Sending a fax using one-touch dial feature and
navigator directory ....................................... |
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7.3 Broadcast transmission................................ |
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7.4Sending a computer document as a fax
message from your computer ...................... |
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Receiving Faxes
7.5Receiving a fax automatically – Auto answer
ON................................................................ |
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7.6Receiving a fax manually – Auto answer OFF
.....................................................................42 7.7 Using the unit with an answering machine...43
7.8Junk fax prohibitor (preventing fax reception
from undesired callers)................................. |
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7.9 Receiving a fax on your computer................ |
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8. Caller ID |
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Caller ID |
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8.1 Caller ID service........................................... |
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8.2Viewing and calling back using caller
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information ................................................... |
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8.3 |
Erasing caller information............................. |
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8.4 |
Storing caller information ............................. |
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9. Distinctive Ring |
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Distinctive Ring |
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9.1 |
Distinctive Ring service ................................ |
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9.2Using two or more phone numbers on a single
telephone line............................................... |
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9.3Using three or more phone numbers on a
single telephone line .................................... |
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9.4Programming the ring pattern assigned for fax
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10.Programmable Features |
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Features Summary |
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10.1 |
Programming................................................ |
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10.2 |
Basic features .............................................. |
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10.3 |
Fax features ................................................. |
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10.4 |
Copy features ............................................... |
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10.5 |
PC print features .......................................... |
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10.6 |
Scan features ............................................... |
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10.7 |
LAN features (KX-FLM671 only) .................. |
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10.8 |
Network features (KX-FLM671, LAN |
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connection only) ........................................... |
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11.Useful Information |
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Useful Information |
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11.1 |
Character entry ............................................ |
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11.2 |
Status of the unit .......................................... |
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Table of Contents |
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11.3 |
Canceling the operations............................. |
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12.Help |
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Reports and Displays |
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12.1 |
Report messages ........................................ |
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12.2 |
Display messages ....................................... |
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Troubleshooting |
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12.3 |
When a function does not work ................... |
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13.Paper Jams |
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Jams |
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13.1 |
Recording paper jam ................................... |
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13.2 |
Document jams – sending........................... |
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14.Cleaning |
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Cleaning |
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14.1 |
Cleaning the inside of the unit ..................... |
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15.General Information |
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Printed Reports |
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15.1 |
Reference lists and reports ......................... |
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Specifications |
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15.2 |
Specifications .............................................. |
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Copyrights |
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15.3 |
Information of copyrights and licenses (KX- |
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FLM671 only) .............................................. |
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16.Index |
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16.1 |
Index........................................................... |
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1. Introduction and Installation
1.1 Supplied accessories
1 Toner cartridge |
2 Drum unit |
(starter)*1 |
(KX-FA84)*3 |
3 Important information |
4 Quick installation guide |
guide |
(PNQW1060Y)*3 |
(English– |
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PNQW2392Z)*3 |
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(Spanish– |
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PNQW2393Z)*3 |
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5 Power cord |
6 Telephone line cord |
(PNJA1022Z)*3 |
(PFJA02B002Y)*3 |
7 Handset |
8 Handset cord |
(PFJXE0841Z)*3 |
(PFJA1029Z)*3 |
9 Paper stacker |
j Paper tray |
(PFKS1096Z1)*3 |
(PFKS1108Z1)*3 |
k Paper tray cover*2 |
l CD-ROM |
(PFKV1100Z1)*3 |
(PNJKFLM672Z)*3 |
*1 Prints about 800 letter-size pages with a 5 % coverage (page 82).
*2 No need to install when using legal paper.
*3 Part numbers are subject to change without notice.
Note:
L Save the original carton and packing materials for future shipping and transportation of the unit.
LAfter unpacking the product, take care of the packing materials and/or power plug cap appropriately.
For assistance, please visit http://www.panasonic.com/help |
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1. Introduction and Installation
1.2 Accessory information
Accessories for this unit can be ordered online, by fax, or by telephone.
To ensure that the unit operates properly, we recommend the use of Panasonic toner and drum unit.
–Replacement toner cartridge*1
L Model No. (Part No.): KX-FA83
–Replacement drum unit*1
L Model No. (Part No.): KX-FA84
*1 Prints about 2,500 sheets of letter-size pages with a 5 % coverage using KX-FA83.
To place an order online (for customers in the U.S.A. or Puerto Rico)
Visit our web site: http://www.panasonic.com/mfpsupplies
LFor questions regarding online orders:
Email:
customerservice@shop.us.panasonic.com Telephone: (800) 405-0652
To place an order by fax
Fax: (800) 237-9080
Include:
–your name, shipping address and telephone number
–credit card type, number, expiration date and your signature
–part number and quantity
To place an order by telephone Telephone: (800) 332-5368
(Monday - Friday 9 am to 9 pm, EST.)
1.3 Button descriptions
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JKL M NO PQ RSTU V WX
A {Tone}
LTo change from pulse to tone temporarily during dialing when your line has rotary/pulse service.
B Station keys
L To use the one-touch dial feature (page 36, 39).
C {Broadcast}
L To send a document to multiple parties (page 40).
D {Manual broad}
LTo send a document to multiple parties by storing using the dial keypad (page 40).
E {Caller ID}
L To use Caller ID features (page 46).
F {Fax}
L To switch to the fax mode (page 18, 38).
G {Copy}
L To switch to the copy mode (page 18, 33).
H {Auto Answer}
LTo turn the auto answer setting ON/OFF (page 41).
I {Scan}
L To switch to the scan mode (page 18, 30).
J {Redial}{Pause}
L To redial the last number dialed. If the line is busy when you make a phone call using the {Monitor} button, or when you send a fax, the unit will automatically redial the number 1 time.
L To insert a pause during dialing.
K {Handset Mute}
LTo mute your voice to the other party during a conversation. Press again to resume the conversation.
L {Flash}
LTo access special telephone services or for transferring extension calls.
8 |
For assistance, please visit http://www.panasonic.com/help |
1.Introduction and Installation
1.4Overview
1.4.1 Front view
1 2 3 4 5
6 7 8 9 j k
1Handset
2Document guides
3Paper tray cover
4Tension plate
5Paper tray
6Paper stacker*1
7Document stacker*1
8Recording paper exit
9Document exit
jFront cover
kDocument entrance
*1 The paper stacker and document stacker may not be shown in all illustrations.
For assistance, please visit http://www.panasonic.com/help |
9 |
1. Introduction and Installation
1.4.2 Rear view
AB CD E F
*The pictured model is KX-FLM671.
APower inlet
BUSB interface connector
CLAN interface connector (KX-FLM671 only)
DExternal telephone jack
ETelephone line jack
FSpeaker
Removing the shipping tape
Remove the shipping tape (1) before installation.
1
Note:
LShipping tape positions are subject to change without notice.
1.5 Toner cartridge and drum unit
The supplied toner cartridge is a starter toner cartridge.
Caution:
LRead the following instructions before you begin installation. After you have read them, open the drum unit protective bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protective bag:
–Do not expose the drum unit to light for more than 5 minutes.
–Do not touch or scratch the green drum surface.
–Do not place the drum unit near dust or dirt, or in a high humidity area.
–Do not expose the drum unit to direct sunlight.
L We cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of a non-Panasonic toner cartridge and drum unit.
LDo not leave the toner cartridge out of the protective bag for a long time. It will decrease the toner life.
LDo not add toner to the toner cartridge.
1Before opening the protective bag of the new toner cartridge, shake it vertically more than 5 times.
2Remove the toner cartridge and drum unit from the protective bags. Peel off the seal (1) from the toner cartridge.
1
L Do not touch or scratch the green drum surface.
10 |
For assistance, please visit http://www.panasonic.com/help |
1. Introduction and Installation
3Place the toner cartridge (2) into the drum unit (3) vertically.
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4Firmly press down the toner cartridge to snap into position.
5 Turn the two levers (4) on the toner cartridge firmly.
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6Make sure that the arrows (5) match to install the toner cartridge correctly.
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7 Lift open the front cover (6), holding OPEN (7).
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LIf the lower glass (8) is dirty, clean it with a soft and dry cloth.
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8Install the drum and toner unit (9) by holding the tabs.
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L Do not touch the transfer roller (j).
For assistance, please visit http://www.panasonic.com/help |
11 |
1. Introduction and Installation
9Close the front cover (k) by pushing down on both sides, until locked.
k
When to replace the toner cartridge and the drum unit
When the display shows the following, replace the toner cartridge.
–“TONER LOW”
–“TONER EMPTY”
LTo check the drum life and quality, please print the printer test list (page 80) and refer to page 82 for information on the drum life. If printing quality is still poor or “REPLACE DRUM” appears on the display,
replace the toner cartridge and drum unit.
LTo maintain print quality and machine life, we recommend you to clean slots and openings (page 4) and the inside of the unit (page 78) when replacing the toner cartridge and/or drum unit.
Note:
LTo ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge
(Model No. KX-FA83) and drum unit
(Model No. KX-FA84). See page 8 for accessory information.
Toner save feature
If you want to reduce toner consumption, set the toner save setting to ON (feature #482 on page 52). The toner cartridge will last approximately 40 % longer. This feature may lower the print quality.
1.6 Paper tray and paper tray cover
1Insert the paper tray (1) into the slot (2) on the back of the unit.
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2Pull the tension plate forward (3) and attach the paper tray cover (4), then push the tension plate back (5).
4
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LWhen you use legal paper, do not attach the paper tray cover.
12 |
For assistance, please visit http://www.panasonic.com/help |
1. Introduction and Installation
Note:
LDo not place the unit in an area where the paper tray may be obstructed (i.e., by a wall, etc.).
To remove the paper tray
Pull the paper tray forward in the direction of the arrow.
1.7 Paper stacker
Line up the slots (1) in the paper stacker with the pegs (2) on the bottom of the unit, then insert the two tabs of the paper stacker into the slots on the unit (3).
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Note:
LDo not place the unit in an area where the paper stacker may be easily bumped into.
LDocument and recording paper will be ejected from the front of the unit. Do not place anything in front of the unit.
LThe paper stacker can hold up to approximately 100 sheets of printed paper. Remove the printed paper before the paper stacker becomes full.
For assistance, please visit http://www.panasonic.com/help |
13 |
1. Introduction and Installation
1.8 Document stacker |
1.9 Handset cord |
Pull the document stacker (1) forward gently until it |
Connect the handset cord (1). |
clicks into place, then press the center part of the |
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document stacker (2) to open the extender (3). |
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For assistance, please visit http://www.panasonic.com/help |
1. Introduction and Installation
1.10 Recording paper
The unit can hold:
–Up to 250 sheets of 60 g/m2 to 75 g/m2 (16 lb to 20 lb) paper.
–Up to 230 sheets of 80 g/m2 (21 lb) paper.
–Up to 200 sheets of 90 g/m2 (24 lb) paper.
LPlease refer to page 81 for information on recording paper.
LThe unit is set for printing letter-size paper by default. If you want to use A4 or legal-size paper, change the setting (feature #380 on page 51).
Note for recording paper:
LWe recommend that you test paper (especially special sizes and types of paper) on the unit before purchasing large quantities.
LDo not use the following types of paper:
–Paper with cotton and/or fiber content that is over 20 %, such as letterhead paper or paper used for resumes
–Extremely smooth or shiny paper, or paper that is highly textured
–Coated, damaged or wrinkled paper
–Paper with foreign objects attached, such as tabs or staples
–Paper that has dust, lint or oil stains
–Paper that will melt, vaporize, discolor, scorch or emit dangerous fumes near 200 °C (392 °F), such as vellum paper. These materials may transfer onto the fusing roller and cause damage.
–Moist paper
–Inkjet paper
LSome paper is designed to be printed on only one side. Try printing on the other side of the paper if you are not happy with the print quality, or if misfeeding
occurs.
LFor proper paper feeding and best print quality, we recommend using long-grained paper.
LDo not use paper of different types or thicknesses at the same time. This may cause paper jams.
L Avoid double-sided printing.
LDo not use paper printed from this unit for doublesided printing with other copiers or printers. This may cause paper jams.
LTo avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper in the original packaging, in a cool and dry location.
LFor customers who live in high humidity areas: Please be sure to store paper in an air-conditioned room at all times. If you print using moist paper, it may cause paper jam.
1Before inserting a stack of paper, fan the paper to prevent paper jams.
2 Pull the tension plate forward (1).
1
3 Remove the paper tray cover (2).
2
For assistance, please visit http://www.panasonic.com/help |
15 |
1. Introduction and Installation
4Pinch the right side of the recording paper guides (3), then slide it open to its full width.
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5 Insert the paper, print-side down (4).
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L The paper should not be over the tabs (5).
LIf the paper is not inserted correctly, re-adjust the paper, or the paper may jam.
Correct |
Incorrect |
6Adjust the width to the size of the recording paper by sliding the right side of the guides (6).
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7 Attach the paper tray cover (7).
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8 Push the tension plate back (8).
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For assistance, please visit http://www.panasonic.com/help |
2. Preparation
2.1 Connections
Caution:
L When you operate this product, the power outlet should be near the product and easily accessible.
1 Power cord
LConnect to a power outlet (120 V, 60 Hz).
2 Telephone line cord
L Connect to a single telephone line jack (RJ11C). 3 [EXT] jack
LYou can connect an answering machine or an extension telephone. Remove the protective sheet if attached.
4Answering machine (not supplied)
5LAN interface connector*1
L Remove the protective sheet if attached.
6Network router/Network hub (not supplied)*1 L Also connect networked computers.
7To the Internet*1
8LAN cable (not supplied)*1
LTo assure continued emission limit compliance, use only shielded LAN cable (Category 5 (Cat-5) Ethernet cable).
*1 KX-FLM671 only
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*The pictured model is KX-FLM671.
IMPORTANT NOTICE FOR THE USB
CONNECTION
LDO NOT CONNECT THE USB CABLE UNTIL PROMPTED TO DO SO DURING THE SETUP OF MULTI-FUNCTION STATION (page 23).
Note:
LIf any other device is connected to the same telephone line, this unit may disturb the network condition of the device.
Using surge protectors
LThe warranty does not cover damage due to power line surges or lightning. For additional protection, we recommend using a surge protector (9).
If the unit shares a single telephone line with a DSL service (KX-FLM671 only)
Fax transmission/reception may be unreliable, noise interference may be heard during telephone conversations, or Caller ID (page 46) may not function properly. Please attach a DSL filter (j) to the telephone line cord of the unit to prevent this. A DSL filter may be available from your DSL service provider.
j
* The pictured model is KX-FLM671.
Using network router/network hub
L We recommend using network routers/network hubs (6) under secure network environments. Consult your network administrator for firewall settings, etc.
LThe warranty does not cover damage due to security problems or any inconveniences relating to it.
For assistance, please visit http://www.panasonic.com/help |
17 |
2. Preparation
2.2 Dialing mode
If you cannot dial (page 36, 38), change this setting according to your telephone line service.
{Menu} {Set}
1{Menu}
2Press {#}{1}{2}{0} to display “DIALING MODE”.
3Press {1} or {2} to select the desired setting. {1} “PULSE”: For rotary/pulse dial service. {2} “TONE” (default): For tone dial service.
4{Set}
5Press {Menu} to exit.
2.3 Selecting the operation mode (Fax/Copy/Scan)
You can select the desired mode by pressing one of the following buttons.
–{Fax}: Select this mode when using the unit as a fax machine (page 38).
–{Copy}: Select this mode when using the unit as a copier (page 33).
–{Scan}: Select this mode when using the unit as a scanner (page 30).
Note:
L The default operation mode is the fax mode.
LYou can change the default operation mode (feature #463 on page 51) and the timer before returning to the default operation mode (feature #464 on page 51).
18 |
For assistance, please visit http://www.panasonic.com/help |
2.4 Setting the original
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1Adjust the width of the document guides (1) to fit the actual size of the document.
2Insert the document (up to 20 pages) FACE DOWN into the feeder until a single beep is heard and the unit grasps the document.
Note:
L Check that any ink, paste or correction fluid has dried completely.
L Remove clips, staples or other fasteners.
LDo not insert the following types of documents: (Make a copy of the document and set the copy instead.)
–Chemically treated paper such as carbon or carbonless duplicating paper
–Electrostatically charged paper
–Badly curled, creased or torn paper
–Paper with a coated surface
–Paper with a faint image
–Paper with printing on the opposite side that can be seen through the other side, such as
newsprint
LTo set a document with a width of less than 210 mm (81/4"), we recommend using a copy machine to copy
the original document onto A4 or letter-size paper, then setting the copied document.
L Do not set documents that do not satisfy the requirements of size and weight. Make a copy of the document using a copy machine and set the copy.
LAvailable document size, document weight and effective scanning area are as follows:
2. Preparation
Minimum document size
128 mm (5")
128 mm (5")
Maximum document size
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216 mm (81/2")
Effective scanning area
L Shaded area will be scanned.
4 mm (5/32")
4 mm (5/32") |
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4 mm (5/32") |
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208 mm (83/16") |
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Document weight
L Single sheet:
45 g/m2 to 90 g/m2 (12 lb to 24 lb) L Multiple sheets:
60 g/m2 to 80 g/m2 (16 lb to 21 lb)
For assistance, please visit http://www.panasonic.com/help |
19 |
2. Preparation
2.5 Help function
The unit contains helpful information, which can be printed for reference.
–“BASIC SETTINGS”
–“FEATURE LIST”
–“DIRECTORY”
–“FAX SND/RCV”
–“COPIER”
–“Q and A”
–“ERRORS”
–“REPORTS”
–“CALLER ID”
{Menu} {<}{>} |
{Set} |
1Press {Menu} repeatedly to display “HELP”.
2Press {<} or {>} repeatedly to display the desired item. i{Set}
3Press {Menu} to exit.
2.6 Adjusting the volume
Important:
LBefore adjusting the volume, set the operation mode to fax mode. If the {Fax} light is OFF, turn it ON by pressing {Fax}.
{Fax}
{V}{^} {Set}
Ringer volume
While the unit is idle, press {V} or {^}.
LThe ringer volume can only be adjusted if there are no documents in the document entrance. Confirm that there are no documents in the entrance.
To turn the ringer OFF
Press {V} repeatedly to display “RINGER OFF= OK?”. i{Set}
L The unit will not ring.
L To turn the ringer back ON, press {^}.
Handset receiver volume
While using the handset, press {V} or {^}.
Monitor volume
While using the monitor, press {V} or {^}.
20 |
For assistance, please visit http://www.panasonic.com/help |
2. Preparation
2.7 Date and time
{Fax}
{Menu}
{<}{>} {Set}
1 {Menu} i{#}{1}{0}{1} i{Set}
M:01/D:01/Y:10|
TIME: 12:00AM
2Enter the current month/date/year/hour/minute by selecting 2 digits for each.
Example: August 10, 2010 10:15 PM (12 hour clock format)
1. Press {0}{8} {1}{0} {1}{0} {1}{0} {1}{5}.
M:08/D:10/Y:10|
TIME: 10:15AM
2. Press {*} repeatedly to select “PM”.
3{Set}
4Press {Menu} to exit.
Note:
LThe other party’s fax machine will print the date and time on the top of each page you send according to
your unit’s date and time setting.
LAfter setting the date and time, if the unit is in the copy mode, change it to the fax mode by pressing {Fax}. You can check your unit’s date and time setting on the display.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to the received caller information.
LIf the time has not previously been set, Caller ID will not adjust the clock.
LYou can turn this feature OFF (feature #226 on page 51).
2.8 Your logo
You can program your logo (name, company name, etc.) so that it appears on the top of each page sent.
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{Menu} |
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{<}{>} {Set}
1 {Menu} i{#}{1}{0}{2} i{Set}
LOGO=|
2Enter your logo, up to 30 characters (see page 61 for character entry). i{Set}
3Press {Menu} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect character, and make the correction.
L To erase all characters, press and hold {Stop}.
For assistance, please visit http://www.panasonic.com/help |
21 |
2. Preparation
2.9 Your fax number
You can program your fax number so that it appears on the top of each page sent.
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1 {Menu} i{#}{1}{0}{3} i{Set}
NO.=|
2Enter your fax number, up to 20 digits. L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {Flash}. L To erase a number, press {Stop}.
3{Set}
4Press {Menu} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
L To erase all numbers, press and hold {Stop}.
2.10 Configuring the unit to access the LAN (KX-FLM671 only)
You can print documents, scan documents, receive faxes or send faxes using a computer connected to the LAN. To enable these features, you need to set the IP address, subnet mask, and default gateway in the unit.
Important:
LConsult your network administrator when setting the IP address, subnet mask, and default gateway.
2.10.1 Setting up automatically with a DHCP server
Your situation:
–When only one unit is connected to the LAN.
If your network administrator manages the network with a DHCP (Dynamic Host Configuration Protocol) server, it will automatically assign an IP (Internet Protocol) address, subnet mask, and default gateway to the unit.
1After connecting the LAN cable to the unit and the computer, connect the power cord.
L The IP address, subnet mask, and default gateway will be set automatically.
2Install Multi-Function Station on the computer that you want to use it with. See page 23 for details.
Note:
LYou can connect two or more units and assign IP addresses automatically with a DHCP server, but we recommend assigning static IP addresses manually for each unit to avoid unnecessary trouble.
2.10.2 Setting up manually
Your situation:
–When your network administrator does not manage the network with a DHCP server.
–When two or more units are connected to the LAN.
You need to assign an IP address, subnet mask, and default gateway manually.
1{Menu}
2Press {#}{5}{0}{0} to display “DHCP”.
3Press {0} to select “DISABLED”. i{Set}
4Set each item.
For the IP address:
1.Press {5}{0}{1} to display “IP ADDRESS”.
2.{Set} iEnter the IP address of the unit. i
{Set}
For the subnet mask:
1. Press {5}{0}{2} to display “SUBNET MASK”.
22 |
For assistance, please visit http://www.panasonic.com/help |
2. Preparation
2.{Set} iEnter the subnet mask of the network. i{Set}
For the default gateway:
1.Press {5}{0}{3} to display “DEFAULT GATEWAY”.
2.{Set} iEnter the default gateway of the network. i{Set}
5Press {Menu} to exit.
6Install Multi-Function Station on the computer that you want to use it with. See page 23 for details.
To correct a mistake in the IP address, subnet mask, or default gateway
Press {<} or {>} to move the cursor to the incorrect number, and make the correction.
2.10.3 Setting the computer for PC fax reception
You need to select the computer that will be used for receiving faxes.
LMake sure PC fax setting is set to “ALWAYS” or “CONNECTED” beforehand (feature #442 on page 55).
1{Menu} i{#}{4}{4}{3} i{Set}
2Press {V} or {^} repeatedly to select the desired computer. i{Set}
3Press {Menu} to exit.
Note:
LIf the unit is not connected to the LAN, the computer connected to the unit by USB is assigned as the default computer for PC fax reception.
LTo select the desired computer easily, change the PC name beforehand (page 26).
2.11 Installing Multi-Function
Station
2.11.1 Required computer environment
Panasonic Multi-Function Station software enables the unit to carry out the following functions:
–Printing on plain paper, transparencies, labels and envelopes
–Scanning documents and converting an image into text with Readiris OCR software
–Scanning from other applications for Microsoft® Windows® that support TWAIN scanning
–Storing, editing or erasing items in directories using your computer
–Programming the features using your computer
–Sending, receiving fax documents using your computer
To use Multi-Function Station on your computer, the following are required:
Operating System:
Windows 98/Windows Me/Windows 2000/Windows XP/Windows Vista®/Windows 7
CPU:
Windows 98: Pentium® 90 MHz or higher processor Windows Me: Pentium 150 MHz or higher processor Windows 2000: Pentium 166 MHz or higher processor Windows XP: Pentium 300 MHz or higher processor Windows Vista/Windows 7: Pentium 4 or higher processor
RAM:
Windows 98: 24 MB (32 MB or more recommended) Windows Me: 32 MB (64 MB or more recommended) Windows 2000: 64 MB or more
Windows XP: 128 MB or more Windows Vista: 512 MB or more
Windows 7: 1 GB (2 GB or more recommended)
Other Hardware:
CD-ROM drive
Hard disk drive with at least 150 MB of available space USB interface
LAN interface (10Base-T/100Base-TX) (KX-FLM671 only)
Other:
Internet Explorer® 5.0 or later
Warning:
LTo assure continued emission limit compliance:
–use only shielded USB cable (Example: Hi-Speed USB 2.0 certified cable).
–use only shielded LAN cable (Category 5 (Cat-5)
Ethernet cable) (KX-FLM671 only).
LTo protect the unit, use only shielded USB cable in areas where thunderstorms occur.
Note:
L A USB cable is not supplied. Please purchase a shielded Type-A male/Type-B male USB cable.
For assistance, please visit http://www.panasonic.com/help |
23 |
2. Preparation
2.11.2 Installing Multi-Function Station on a computer
LInstall Multi-Function Station (CD-ROM) before connecting the unit to a computer with USB cable. If the unit is connected to a computer with
USB cable before installing Multi-Function Station, the [Found New Hardware Wizard] dialog box will appear. Click [Cancel] to close it.
LThe screenshots shown in these instructions are for Windows XP and are included for reference
only.
LThe screenshots shown in these instructions may differ slightly from those of the actual
product.
LSoftware features and appearance are subject to change without notice.
L If you are also using KX-MB200/KX-MB700/KX-
FLB880 series, see page 73.
1 Start Windows and exit all other applications.
LFor Windows 2000, Windows XP, Windows Vista and Windows 7 users, you must be logged in as an administrator in order to install Multi-Function Station.
2Insert the supplied CD-ROM into your CD-ROM drive.
L If the [Select Language] dialog box appears, select the language that you want to use with this software. Click [OK].
L If the installation does not start automatically: Click [Start]. Choose [Run...]. Type “D:\Install”
(where “D” is the drive letter of your CD-ROM drive). Click [OK].
(If you are not sure what the drive letter is for your CD-ROM drive, use Windows Explorer and look for the CD-ROM drive.)
3[Easy Installation]
L The installation will start.
4When the setup program starts, follow the on-screen instructions.
L Readiris OCR software (page 31) and Device Monitor (page 62) will also be installed.
5The [Connect Type] dialog box appears.
For USB connection:
1.[Connect directly with a USB cable.] i[Next] L The [Connect Device] dialog box will appear.
2.Connect the unit with the USB cable (1), then click
[Next].
1
* The pictured model is KX-FLM671.
L If the unit is connected to your computer, the model name will be automatically detected.
LYou can change the name of the unit if necessary.
3.Click [Install], then follow the on-screen instructions.
LThe files will be copied to your computer.
For LAN connection (KX-FLM671 only):
1. [Connect via the Network.] i[Next]
LThe [Select a Network Device] dialog box will appear.
2.Check [Select in the searched list] and select the unit from the list.
LIf the name of the desired unit is not displayed on the list, and the IP address for the unit has been assigned, check [Direct input] and enter the IP address.
3.[Next]
LYou can change the name of the unit if necessary.
4.Click [Install], then follow the on-screen instructions.
LThe files will be copied to your computer.
Important notice
If you are using Windows XP, Windows Vista or Windows 7, a message may appear after connecting the unit with the USB cable. This is normal and the software will not cause any difficulties with your operating system. You can continue the installation with no problem. This kind of message is displayed:
LFor Windows XP users
“The software you are installing for this hardware has not passed Windows Logo testing to verify its compatibility with Windows XP.”
LFor Windows Vista/Windows 7 users
“Would you like to install this device software?”
24 |
For assistance, please visit http://www.panasonic.com/help |
2. Preparation
To view or install the operating instructions data
1.Start Windows and insert the supplied CD-ROM into your CD-ROM drive.
2.Click [Operating Instructions], then follow the onscreen instructions to view or install the operating
instructions in PDF format.
L Adobe® Reader® is required to view the operating instructions.
Note:
L If the screen prompts you to insert the CD-ROM for the operating system when installing Multi-Function Station, insert it into your CD-ROM drive.
LIf you install the operating instructions, you can view it anytime by clicking [o] on the Multi-Function Station launcher.
To use another unit with the computer
You need to add the printer driver for each unit, as follows.
1.Start Windows and insert the supplied CD-ROM into your CD-ROM drive.
2.[Modify] i[Add Multi-Function Station Driver]. Then follow the on-screen instructions.
Note:
LYou cannot connect more than one unit to the same computer at the same time (USB connection only).
To modify the software (To add or uninstall each component)
You can select the components to install or uninstall anytime after the installation.
For Windows 2000, Windows XP, Windows Vista and Windows 7 users, you must be logged in as an administrator in order to modify Multi-Function Station.
1.Start Windows and insert the supplied CD-ROM into your CD-ROM drive.
2.[Modify]i[Modify Utilities]. Then follow the onscreen instructions.
To uninstall the software
For Windows 2000, Windows XP, Windows Vista and Windows 7 users, you must be logged in as an administrator in order to uninstall Multi-Function Station.
[Start] i[All Programs] or [Programs] i [Panasonic] ithe unit’s name i[Uninstall]. Then follow the on-screen instructions.
2.12 Starting Multi-Function
Station
[Start] i[All Programs] or [Programs] i [Panasonic] ithe unit’s name i[Multi-Function Station]
L Multi-Function Station will appear.
M6XX
[Scan] (page 32)
L To scan and display the scanned images. L To scan and create an image file.
L To scan and send by e-mail.
L To scan and convert an image into editable text data.
[PC FAX]
LTo send a document created on the computer as a fax message (page 41).
LTo display a fax document received on the computer (page 45).
[Remote Control] (page 61)
L To program the features.
L To store, edit or erase items in directories.
L To view items in the journal report or Caller ID list. L To store caller information into directories.
L To store or erase items for broadcast transmission.
[Utilities]
L To start Multi-Function Viewer (page 32). L To start Device Monitor (page 62).
L To start OCR application (page 31).
LTo start the configuration web page (page 49, 62) (KX-FLM671, LAN connection only).
[Settings] (page 26)
L To change the general settings.
L To change the settings for scanning.
[o]
L For detailed instructions on Multi-Function Station. L To view operating instructions.
[p]
L To display usage tips.
[n]
L To display information about Multi-Function Station.
For assistance, please visit http://www.panasonic.com/help |
25 |
2. Preparation
Note:
L You can confirm if the unit is connected to your computer by using Device Monitor (page 62).
LComputer features (printing, scanning, etc.) may not function properly in the following situations:
–When the unit is connected to a computer that was custom-built by the user.
–When the unit is connected to the computer via a PCI card or other expansion card.
–When the unit is connected to another piece of hardware (such as a USB hub or interface adapter) and not connected directly to the computer.
To change the settings
You can change the settings for Multi-Function Station beforehand.
1.Select [Settings] from Multi-Function Station.
2.Click the desired tab and change the settings. i
[OK]
[General]
–[Launcher display setting]: To select the display type of the launcher.
–[OCR Path]: To select the OCR software.
–[PC name list up on device] (KX-FLM671, LAN connection only): To select whether or not your computer name is displayed on the unit.
–[PC name] (KX-FLM671, LAN connection only): The computer name that will be displayed on the unit.
[Scan]
–[Save to]: To select the folder where the scanned image will be saved.
–[Viewer][File][Email][OCR][Custom]: To change scanning settings for Multi-Function scan application.
Note:
LAssign a unique name for the [PC name] to avoid overlapping, or the scanned image may be sent to an incorrect computer.
To select the default E-mail software
The default E-mail software is used when using “4.1.3 Scan to E-mail”, page 30.
You can select the default E-mail software as follows.
For Windows 98/Windows Me/Windows 2000:
1.[Start] i[Settings] i[Control Panel] i [Internet Options] i[Programs] i[E-mail]
2.Select the desired MAPI-compliant E-mail software such as [Outlook Express], etc. i[OK]
For Windows XP:
1.[Start] i[Control Panel] i[Internet Options] i[Programs] i[E-mail]
2.Select the desired MAPI-compliant E-mail software such as [Outlook Express], etc. i[OK]
For Windows Vista:
1.[Start] i[Control Panel] i[Internet Options]i[Programs]i[Set programs]i [Set program access and computer defaults]
L If the [User Account Control] dialog box appears, click [Continue].
2.[Custom]
3.Select the desired MAPI-compliant E-mail software such as [Windows Mail], etc. from [Choose a default e-mail program]. i[OK]
For Windows 7:
1.[Start] i[Control Panel] i[Network and Internet] i[Internet Options] i[Programs] i[Set programs] i[Set program access and computer defaults]
2.[Custom]
3.Select the desired MAPI-compliant E-mail software from [Choose a default e-mail program]. i
[OK]
26 |
For assistance, please visit http://www.panasonic.com/help |
3. Printer
3.1 Printing from Windows applications
You can print a file created in a Windows application. For example, to print from WordPad, proceed as follows:
1Open the document you want to print.
2Select [Print...] from the [File] menu. L The [Print] dialog box will appear.
For details about the [Print] dialog box, click [?], then click the desired item.
Note:
LFor Microsoft PowerPoint®, select [Color] or remove the check next to [Grayscale] in the print dialog so that colored or gray objects will be printed in grayscale properly.
3 Select the unit’s name as the active printer.
L If you have changed the name of the unit when installing, select that name from the list.
LTo change the printer settings, proceed as follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired tab. Change the printer settings, then click [OK].
For Windows 2000:
Click the desired tab and change the printer settings.
For Windows XP/Windows Vista/Windows 7:
Click [Preferences], then click the desired tab. Change the printer settings, then click [OK].
4 Click [Print] or [OK].
L The unit will start printing.
Note:
L To stop printing from the unit, see page 62. L To load paper, see page 15, 28.
LFor details about the paper specifications, see page 81.
LIf a printing error occurs, the Device Monitor (page
62)will start automatically and display the error information.
Setting the printer properties
You can change the printer setting in step 3. We recommend that you test paper (especially special sizes and types of paper) on the unit before purchasing large quantities.
You can change or display the settings on the following tabs.
[Basic]: Paper size, media type, page per sheet, etc. [Output]: Number of prints, collate, etc.
[Quality]: Resolution, contrast, toner save feature, etc. [Effects]: Watermark, overlay.
[Profile]: Saving the desired settings, selecting the saved settings, etc.
[Support]: Version information.
Note:
LWhen using special media (transparencies / labels / envelopes), change the setting as follows.
For envelopes:
Select [Envelope #10] or [Envelope DL] on the
[Basic] tab for paper size.
For transparencies and labels:
Select [Transparency] or [Label] on the [Basic] tab for media type, then select the desired size for paper size.
LWhen printing from a computer, the toner save feature on the [Quality]tab overrides the unit’s toner save setting (feature #482 on page 52).
27
3. Printer
3.1.1 Printing on special media
You can print not only on plain paper but also on special media (transparencies / labels / envelopes).
LPlease refer to page 81 for information on recording paper.
To print on transparencies
Use transparencies designed for laser printing. We recommend the following:
3M® CG3300/CG5000
LLoad transparency sheets one page at a time for printing, print-side down.
LRemove each transparency after printing and place it on a flat surface to cool and to prevent it from curling.
LDo not re-use transparencies that have already been fed through the unit. This includes transparencies that have been fed through and ejected without being
printed on.
LSome types of transparencies have instructions recommending which side to print on. If the print quality is poor, try printing on the other side of a new transparency.
To print on labels
Use labels designed for laser printing. We recommend the following:
Avery® 5160/5161/5162/5163/5164/5165/5167/5168
XEROX® LWH100/LWH110/LWH120/LWH130/LWH140
LLoad label sheets one page at a time for printing, print-side down.
L Remove each label after printing.
LDo not use the following types of labels:
–Labels that are wrinkled, damaged or separated from the backing sheet.
–Any sheet of labels that has spaces in it where some of the labels have been removed.
–Labels that do not completely cover the backing sheet as follows.
To print on envelopes
Use envelopes designed for laser printing. We recommend the following:
–High quality envelopes of 90 g/m2 (24 lb) paper,
–Envelopes that have thin, sharply creased leading edges,
–Envelopes that have diagonal seams, and
–Envelopes with a moisture content of 4 % to 6 % by weight.
LYou can load 10 envelope of 90 g/m2 (24 lb) paper at a time for printing, print-side down.
LInsert envelopes, print-side down (1), then adjust the recording paper guides (2).
1
2
L Remove each envelope after printing.
Note:
L Wrinkles and waving may occur in some cases, even if high quality envelopes are used.
L Avoid printing in high humidity. High humidity may cause the envelope to curl or seal the envelope.
LStore envelopes away from moisture and humidity, where they can lay flat and their edges will not be bent or damaged.
Do not use envelopes with any of the following characteristics (using these may result in paper jams):
L Irregularly shaped envelopes
LEnvelopes with curls, wrinkles, nicks, twists, dogears or other damage
L Envelopes with side seam construction
LHighly textured envelopes, or envelopes with extremely shiny surfaces
L Envelopes that seal by removing a peel-off strip L Envelopes with more than one flap to be sealed L Self-adhesive envelopes
L Envelopes that are baggy or not sharply creased L Embossed envelopes
L Envelopes that have previously been printed on L Envelopes that include cotton and/or fiber material
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