Panasonic KX-FHD331 User Manual

Compact Plain Paper Fax and Copier

Operating Instructions

Model No. KX-FHD331

FOR FAX ADVANTAGE ASSISTANCE:

–(VOICE) CALL

1-800-HELP-FAX [phone])

–E-MAIL TO [e-mail] for customers in the U.S.A. or Puerto Rico

–REFER TO www.panasonic.com

for customers in the U.S.A. or Puerto Rico

Please read these Operating Instructions before using the unit and save for future reference.

This model is designed to be used only in the U.S.A.

Thank you for purchasing a Panasonic fax machine.

Things you should keep a record of

Attach your sales receipt here.

For your future

reference

Date of purchase

Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

LThe Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via FAX machine:

–date and time of transmission,

–identification of the business, entity or person(s) sending the facsimile, and

–telephone number of the business, entity or person(s).

To program this information into your unit, complete all the instructions on page 30 to page 33.

LNote that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

LDo not rub or use an eraser on the printed side of recording paper, as the print may smear.

Energy Star:

LAs an ENERGY STAR® Partner, Panasonic has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

ENERGY STAR is a U.S. registered mark.

Trademarks:

LHammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.

LopenLCR and openLCR.com are the trademarks of openLCR.com, Inc.

LAll other trademarks identified herein are the property of their respective owners.

Copyright:

LThis manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

©Kyushu Matsushita Electric Co., Ltd. 2002

2

Safety instructions

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1.Read and understand all instructions.

2.Follow all warnings and instructions marked on this unit.

3.Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4.Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, or the like.

5.Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6.Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7.Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8.For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9.Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10.Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized service center when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13.Unplug this unit from the wall outlet and refer servicing to an authorized service center when the following conditions occur:

A.When the power supply cord or plug is damaged or frayed.

B.If liquid has been spilled into the unit.

C.If the unit has been exposed to rain or water.

D.If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized service center.

E.If the unit has been dropped or physically damaged.

F.If the unit exhibits a distinct change in performance.

14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15.Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION:

LNever install telephone wiring during a lightning storm.

LNever install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

LNever touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

LUse caution when installing or modifying telephone lines.

WARNING:

LTo prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION:

LKeep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

LThe unit should be kept free from dust, high temperature and vibration.

LThe unit should not be exposed to direct sunlight.

LDo not place heavy objects on top of this unit.

LDo not touch the plug with wet hands.

For Fax Advantage assistance, call 1-800-435-7329.

3

Table of Contents
Initial Preparation
Accessories		Included accessories ............................................................................	6
		Accessory information............................................................................	7
Finding the Controls		Location of controls ................................................................................	8
		Overview ................................................................................................	9
Installation		Ink film .................................................................................................	10
		Paper tray ...........................................................................................	12
		Document tray......................................................................................	13
		Handset................................................................................................	13
		Recording paper .................................................................................	14
Connections and Setup		Selecting the way to use your fax machine..........................................	15
		Case 1: Receives faxes and phone calls (on answering machine)
		on a single line (one phone number) .....................................	16
		Case 2: One line used for fax only .......................................................	18
		Case 3: Fax machine and telephone share a single line (one phone
		number); Fax seldom used ....................................................	20
		Case 4: Receives faxes and phone calls on a single line, but different
		numbers (Distinctive Ring) .....................................................	22
		Case 5: Receives faxes and voice mail on same line, but different
		numbers (Distinctive Ring) .....................................................	24
		Case 6: Computer with MODEM and fax machine share a
		single line (one phone number) .............................................	26
Help Button		Help function .......................................................................................	28
Volume		Adjusting volume .................................................................................	29
Initial Programming		Date and time, your logo and fax number ............................................	30
Telephone
Automatic Dialing		Storing names and telephone numbers into one-touch dial ................	34
		Storing names and telephone numbers into navigator directory .........	35
		Editing a stored entry ...........................................................................	36
		Erasing a stored entry ..........................................................................	37
		Making a phone call using one-touch dial and navigator directory .....	38
Caller ID		Caller ID service from your phone company ........................................	39
		Viewing and calling back using caller information ...............................	40
		Erasing caller information ....................................................................	41
		Storing caller information into one-touch dial and navigator directory	42
Fax
Sending Faxes		Sending a fax manually .......................................................................	43
		Documents you can send ...................................................................	45
		Sending a fax using one-touch dial and navigator directory ...............	46
		Broadcast transmission .......................................................................	47
Receiving Faxes		Receiving a fax manually .....................................................................	51
		Receiving a fax automatically .............................................................	52
Distinctive Ring		Using two or more phone numbers in a single telephone line ............	53
4	For Fax Advantage assistance, call 1-800-435-7329.

	Table of Contents
Copy
Copying	Making a copy .....................................................................................	55
Programmable Features
Features Summary	Programming .......................................................................................	58
	Basic features .....................................................................................	60
	Advanced features ..............................................................................	61
Help
Error Messages	Reports ...............................................................................................	64
	Display ................................................................................................	65
Frequently Asked
Questions	When a function does not work, check here ........................................	67
Replacement	Ink film..................................................................................................	71
Jams	Recording paper jam ...........................................................................	73
	Document jams – sending ..................................................................	76
Cleaning	Document feeder .................................................................................	77
	Thermal head .......................................................................................	78
General Information
Printed Reports	Reference lists and reports .................................................................	80
Caller IQ Feature	openLCR service for the Caller IQ feature ..........................................	81
Specifications	Technical data about this product ........................................................	84
FCC Information	List of FCC requirements and information ..........................................	86
Warranty	Limited Warranty ..................................................................................	87
Customer Services	Customer Services directory ................................................................	89
Index	Program index .....................................................................................	90
	Index ....................................................................................................	90

For Fax Advantage assistance, call 1-800-435-7329.

5

Accessories

Included accessories

Power cord ...........................

1 Telephone line cord ..............

1 Handset................................

1

Part No. PFJA1030Z	Part No. PFJA02B002Z	Part No. PFJXE0805Z
		or PFJXE1105Z
Handset cord........................	1 Paper tray (for letter size	Document tray ......................	1
	recording paper) ...................	1

Part No. PFJA04C002Z	Part No. PFKS1076Z1	Part No. PFUS1406Z
Ink film..................................	1 Operating instructions...........	1 Quick start sheet ..................	1

Part No. PFQX1696Z

Part No. PFQW1736Z

LIf any items are missing or damaged, check with the place of purchase.

LSave the original carton and packing materials for future shipping and transportation of the unit.

LThe part numbers are subject to change without notice.

6	For Fax Advantage assistance, call 1-800-435-7329.

Accessories

Accessory information

LThe included film roll is 10 meters (321/2') long. We recommend that you buy a full-size replacement film 70 meters (229') for continuous use of your unit. For best results, use genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again.

LTo install legal size recording paper, use the legal paper tray.

Model No.	Item	Specifications/Usage
KX-FA93	Replacement film	216 mm × 70 m (81/2" × 229')
KX-FA52	Legal paper tray	See page 12.

LTo place an order:

Telephone: Call 1-800-332-5368.

Fax: Send a fax to 1-800-237-9080.

Include:

–your name, shipping address and telephone number,

–credit card type, number, expiration date and your signature,

–order part number and quantity.

Internet: Visit our web site: http://www.panasonic.com/store (for customers in the U.S.A. ONLY)

LIf you have any questions about internet orders, please contact us at:

E-mail: [e-mail] Telephone: [phone]

For Fax Advantage assistance, call 1-800-435-7329.

7

Finding the Controls

Location of controls

A B C D E F G

H I J K

L

M

N O P

Q

A{TONE}

K{MONITOR}

L To change from pulse to tone temporarily

L To initiate dialing without lifting the

during dialing when your line has rotary

handset.

pulse services.

LOne-touch keys

B{CALLER IQ}

L To use one-touch dial (page 34, 38, 46).

L To use the Caller IQ feature (page 81).

L To transmit to multiple entries (page 47,

CDisplay

50).

D{RECEIVE MODE}

M{NAVIGATOR, VOLUME}

L To adjust volume (page 29).

L To change the receiving mode.

L To search for a stored name (page 38,

E{LOWER}

46).

L To select stations 6–10 for one-touch dial

L To select the features or feature settings

(page 34, 38, 46).

during programming (page 58, 59).

F{HELP}

L To navigate to the next operation.

L To print a quick reference (page 28).

N{MENU}

G{CALLER ID}

L To initiate or exit programming.

L To use caller ID service (page 40, 42).

O{COPY}

H{FLASH}

L To initiate copying (page 55).

	L To access special telephone services	P{STOP}
	such as call waiting or for transferring
		L To stop an operation or cancel
	extension calls.
		programming.
	I{REDIAL/PAUSE}
		Q{FAX/START, SET}
	L To redial the last number dialed.
		L To initiate fax transmission or reception.
	L To insert a pause during dialing.
		L To store a setting during programming.
	J{MUTE}

LTo mute your voice to the other party during a conversation. Press this button again to resume the conversation.

8	For Fax Advantage assistance, call 1-800-435-7329.

Finding the Controls

Overview

Front view

A B C DEF G

AHandset

BDocument guides

CPaper tray

DDocument tray

ERecording paper entrance

FRecording paper exit

GTension plate

HFront cover

IDocument exit

JDocument entrance

KBack cover open button

LBack cover

HI J KL

Rear view

APower inlet

BTelephone line jack

CExternal telephone jack

DSpeaker

A

BC D

For Fax Advantage assistance, call 1-800-435-7329.

9

Installation

Ink film

1 Open the front cover by pulling up the center part.

Center part

Front cover

2 Push the back cover open button (green) on the right side of the unit.

OR

Push the back cover open lever (green) inside of the unit.

Back cover open button (green)

Back cover

open lever (green)

3 Open the back cover.

Back cover

4 Insert the gear of blue core of the front ink film roll into the left slot of the unit ( ). Insert the rear ink film roll ( ).

Gear of blue core

Rear ink film roll

1 2

Left slot

Front ink film roll

10	For Fax Advantage assistance, call 1-800-435-7329.

Installation

5 Turn the gear of blue core in the direction of the arrow.

Gear of blue core

Ink film

LMake sure that the ink film is wrapped around the blue core at least once.

Correct

Blue core

1 turn

Tight

Incorrect

The ink film is not wrapped around the blue core.

Slack

Reverse

6 Close the back cover securely by pushing down on the dotted area at both ends ( ). Close the front cover securely ( ).

Dotted area

1

2

Back cover

Front cover

Note:

LThe ink film is safe to touch, and will not rub off on your hands like carbon paper.

For Fax Advantage assistance, call 1-800-435-7329.

11

Installation

Paper tray

The included paper tray is for letter size recording paper.

Insert tabs on the paper tray into slots on the back of the unit.

Paper tray

Tabs

Slots

Note:

LDo not place the unit in an area where the paper tray may be obstructed (i.e. by a wall etc.).

To use legal size paper

LPlease purchase a legal paper tray, Model No. KX-FA52 (page 7) and install it.

KX-FA52

Legal paper tray

12	For Fax Advantage assistance, call 1-800-435-7329.

Installation

Document tray		Handset
Attach the document tray into the slots on the		Connect the handset cord.
recording paper exit.
2	Document tray

1

Handset cord

Slots

The recording paper will be ejected from the top of the unit after printing. The document tray prevents the printed paper from curling.

Document tray

Printed paper

For Fax Advantage assistance, call 1-800-435-7329.

13

Installation

Recording paper

Letter or legal size recording paper can be loaded. The unit can hold up to 50 sheets of 75 g/m2 (20 lb.) paper. You may use 60 g/m2 to 90 g/m2 (16 lb. to 24 lb.) paper. See the note for paper specifications on page 85. For superior results, we recommend Hammermill® Jet Print paper. If you use legal size paper, please install a legal paper tray (page 12).

1 Fan the stack of paper to prevent a paper jam.

2 Pull the tension plate forward and hold open while inserting the paper.

Tab	Side to be printed
	face down.

Recording paper entrance

Tension plate

LThe paper should not be over the tab.

LIf the paper is not inserted correctly, readjust the paper, or the paper may jam.

To add paper

1.Pull the tension plate forward and hold open while removing all of the installed paper.

2.Add paper to the stack of paper you removed and straighten.

3.Fan the stack of paper.

4.Pull the tension plate forward and hold open while inserting the paper.

Tension plate

Correct	Incorrect
	Stack of
	paper

14	For Fax Advantage assistance, call 1-800-435-7329.

Connections and Setup

Selecting the way to use your fax machine

You may already have other devices such as telephone or telephone answering machine besides the fax machine. You may use them in the same room or different room. Depending on your situation, select the way you prefer to use your fax machine.

–Case 1:

Receives faxes and phone calls (on answering machine) on a single line (one phone number) (page 16)

–Case 2:

One line used for fax only (page 18)

–Case 3:

Fax machine and telephone share a single line (one phone number); Fax seldom used (page 20)

–Case 4:

Receives faxes and phone calls on a single line, but different numbers (Distinctive Ring) (page 22)

–Case 5:

Receives faxes and voice mail on same line, but different numbers (Distinctive Ring) (page 24)

–Case 6:

Computer with MODEM and fax machine share a single line (one phone number) (page 26)

Connecting to a telephone line jack and power outlet

Connect to LINE

(Line surge )
protector	To a single
	telephone
Telephone	line jack
line cord	(RJ11C)

To a power outlet

(120 V, 60 Hz) Power cord (Powerprotectorsurge)

Using surge protectors

LThe warranty does not cover damage due to power line surges or lightning. For additional equipment protection, we recommend the use of a surge protector. The following types are available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

Note:

LTo avoid malfunction, do not position fax machine near appliances such as TVs or speakers which generate an intense magnetic field.

LIf any other device is connected on the same line, this unit may disturb the network condition of the device.

Caution:

LWhen you operate this product, the power outlet should be near the product and easily accessible.

For Fax Advantage assistance, call 1-800-435-7329.

15

Connections and Setup

Case 1: Receives faxes and phone calls (on answering machine) on a single line (one phone number)

	Your situation	Connections
	You wish to use the fax machine and your	Remove the stopper.
	answering machine in the same room.
	Telephone wiring image in
	house or office

Single telephone line

(1 phone number)

Fax	Answering		Answering machine
			(Not included)
machine	machine
		Telephone	To a single
			telephone line
		line cord
			jack
			To a power
			outlet
		Power cord

16	For Fax Advantage assistance, call 1-800-435-7329.

Connections and Setup

How to set up

{RECEIVE MODE}

{+}{-} {SET} {FAX/START}

1 Set the fax machine to FAX ONLY mode by pressing {RECEIVE MODE} until the following is displayed.

FAX

FAX ONLY MODE 3 RINGS

TEL

LThe display will show the number of rings before the fax machine answers a call in FAX ONLY mode.

2 Press {+} or {-} to change the ring setting to 5 and press {SET}.

3 Turn on your answering machine.

4 Adjust a ring setting of the answering machine less than 4.

LThis will allow the answering machine to answer the call first.

How to receive calls

At first your answering machine will pick up the call.

LIf the call is a phone call, the answering machine will record voice message automatically.

LIf a fax calling tone is detected, the answering machine will be disconnected and the call will be switched to the fax machine. The fax machine will receive a fax automatically.

If the answering machine is turned off

The fax machine will ring 5 times and receive a fax automatically.

With the fax machine

1.When the fax machine rings, lift the handset of the fax machine.

2.When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {FAX/START}.

3.Replace the handset.

L The fax machine will start reception.

With an extension telephone

1.When the extension telephone rings, lift the handset of the extension telephone.

2.When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {*}{#}{9}(pre-selected fax activation code) firmly.

3.Replace the handset.

L The fax machine will start reception.

Note:

LYou can change the fax activation code in feature #41 (page 62).

For Fax Advantage assistance, call 1-800-435-7329.

17

Connections and Setup

Case 2: One line used for fax only

Your situation	Connections
You wish to use the fax machine only for fax
reception/transmission.	Connect to LINE.
Telephone wiring image in
house or office

Single

telephone

line

(1 phone

number)

Fax machine

To a single

Telephone

telephone line

line cord

jack

To a power

outlet

Power cord

18	For Fax Advantage assistance, call 1-800-435-7329.

Connections and Setup

How to set up			How to receive calls
	{RECEIVE MODE}		Just leave it. When the other party sends a fax,
			the fax machine will receive it automatically.

{+}{-} {SET}

1 Set the fax machine to FAX ONLY mode by pressing {RECEIVE MODE} until the following is displayed.

FAX

FAX ONLY MODE 3 RINGS

TEL

LThe display will show the number of rings before the fax machine answers a call in FAX ONLY mode.

2 Press {+} or {-} to change the ring setting to 2 and press {SET}.

For Fax Advantage assistance, call 1-800-435-7329.

19

Connections and Setup

Case 3: Fax machine and telephone share a single line (one phone number); Fax seldom used

Your situation	Connections
You wish to use the fax machine and an
extension telephone in a different room. Most	Connect to LINE.
incoming calls are phone calls and the fax
machine is seldom used for fax reception.

Telephone wiring image in house or office

Room	Room	Single
		telephone
		line
		(1 phone
		number)
Extension	Fax machine		To a single
			telephone line
telephone		Telephone
			jack
		line cord
			To a power
		Power cord	outlet

20	For Fax Advantage assistance, call 1-800-435-7329.

Connections and Setup

How to set up

{RECEIVE MODE}

{FAX/START}

Set the fax machine to TEL mode by pressing {RECEIVE MODE} until the following is displayed.

FAX

TEL MODE

TEL

How to receive calls

You can receive a fax with the fax machine and an extension telephone.

With the fax machine

1.When the fax machine rings, lift the handset of the fax machine.

2.When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {FAX/START}.

3.Replace the handset.

L The fax machine will start reception.

With an extension telephone

1.When the extension telephone rings, lift the handset of the extension telephone.

2.When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {*}{#}{9}(pre-selected fax activation code) firmly.

3.Replace the handset.

L The fax machine will start reception.

Note:

LYou can change the fax activation code in feature #41 (page 62).

For Fax Advantage assistance, call 1-800-435-7329.

21

Connections and Setup

Case 4: Receives faxes and phone calls on a single line, but different numbers (Distinctive Ring)

Your situation

You wish to use the fax machine and your answering machine in a different room and receive faxes and phone calls automatically. You must get another phone number to use for fax besides the current phone number. To get a new phone number, you need to subscribe to Distinctive Ring service at your local telephone company.

LDistinctive Ring service may be called Identa Ring service. The name of service depends on the telephone company.

Telephone wiring image in house or office

2 numbers example

Room	Room	Single
		telephone
		line
		(2 phone
		numbers)

Answering	Fax machine
machine	Facsimile No.
Telephone No.	(555-1333)
(555-1111)

Connections

Connect to LINE.

To a single

Telephone

telephone line

line cord

jack

To a power

outlet

Power cord

22	For Fax Advantage assistance, call 1-800-435-7329.

Connections and Setup

How to set up

1 Subscribe to Distinctive Ring service at your local telephone company to get a new phone number.

2 Turn on the Distinctive Ring in feature #31 (page 53).

LThe display shows the following and you cannot change the receiving mode while the Distinctive Ring feature is activated.

FAX

TEL

How to receive calls

If the number assigned for phone calls is called, the fax machine and answering machine will ring and then the answering machine will record voice message automatically.

If the number assigned for fax is called, the fax machine and answering machine will ring and then the fax machine will start fax reception automatically.

If you subscribe for three or more phone numbers in a single telephone line

You will get phone numbers and each phone number has a different ring pattern.

To use one number for fax, program the ring pattern assigned for fax in feature #32 by referring to the ring pattern table (page 54).

For Fax Advantage assistance, call 1-800-435-7329.

23

Connections and Setup

Case 5: Receives faxes and voice mail on same line, but different numbers (Distinctive Ring)

Your situation	Connections
You have already subscribed to voice mail
service and also wish to receive a fax	Connect to LINE.
automatically.
You must get another phone number to use for
fax besides the current phone number. To get a
new phone number, you need to subscribe to a
Distinctive Ring service at your local telephone
company.
L Distinctive Ring service may be called Identa
Ring service. The name of service depends
on the telephone company.

Telephone wiring image in house or office

2 numbers example			To a single
		Telephone	telephone line
			jack
		line cord
Room	Room
	Single
	telephone		To a power
	line	Power cord	outlet
	(2 phone
	numbers)
Extension	Fax machine
telephone	(555-1111)
(555-1111)

Telephone company service

Voice mail

(555-1333)

24	For Fax Advantage assistance, call 1-800-435-7329.

Connections and Setup

How to set up

1 Subscribe to Distinctive Ring service at your local telephone company to get a new fax number.

LYou do not need to apply to a voice mail service for the new number.

2 Turn on the Distinctive Ring, feature #31 (page 53).

LThe display shows the following and you cannot change the receiving mode while the Distinctive Ring is activated.

FAX

TEL

How to receive calls

If the number assigned for phone calls is called, the voice message will be recorded in voice mail service.

If the number assigned for fax is called, the fax machine will ring. If an extension telephone is connected on the same line, it will also ring. Then the fax machine will start fax reception automatically.

If you subscribe for three or more phone numbers in a single telephone line

You will get phone numbers and each phone number has a different ring pattern.

To use one number for fax, program the ring pattern assigned for fax in feature #32 by referring to the ring pattern table (page 54).

For Fax Advantage assistance, call 1-800-435-7329.

25

Connections and Setup

Case 6: Computer with MODEM and fax machine share a single line (one phone number)

Your situation

You wish to use a computer connected via MODEM and the fax machine on a single telephone line.

The fax machine and the computer are in the same room and you don’t want the computer to answer the incoming call automatically.

Telephone wiring image in house or office

Single telephone line

(1 phone number)

Fax Computer machine

Connections

Remove the stopper.

Computer

	Telephone	To a single
		telephone line
	line cord
		jack
		To a power
		outlet
	Power cord

26	For Fax Advantage assistance, call 1-800-435-7329.

Connections and Setup

How to set up

{RECEIVE MODE}

{+}{-} {SET}

1 Set the fax machine to FAX ONLY mode by pressing {RECEIVE MODE} until the following is displayed.

FAX

FAX ONLY MODE 3 RINGS

TEL

LThe display will show the number of rings before the fax machine answers a call in FAX ONLY mode.

LYou can change the ring count setting by pressing {+} or {-}.

Press {SET} to complete the ring count setting.

2 Confirm the automatic answer feature on the computer is set to “OFF”.

How to receive calls

When receiving calls, the fax machine will automatically answer all calls and only receive fax documents.

Note:

LIf you use your computer as an answering machine, please refer to “Case 1: Receives faxes and phone calls (on answering machine) on a single line (one phone number)”.

LWhen the fax machine is using the telephone line (ex. during phone calls, fax sending/receiving), telephone line is busy and MODEM cannot be used.

LWhen the PC is using the telephone line, the following will be displayed:

EXT. IN USE

Do not use the fax machine while the message is displayed, or else the PC activities could be disturbed.

For Fax Advantage assistance, call 1-800-435-7329.

27

Help Button

Help function

You can print a quick reference for assistance as follows.

8. List of available reports.

{HELP}

REPORTS

PRESS SET

9. How to use the Caller ID service.

CALLER ID

PRESS SET

3 Press {SET}.

PRINTING

{<}{>} {SET}

1 Press {HELP}.

PRESS NAVI.[( )] & SET

2 Press {<} or {>} until the desired item is displayed.

1.How to set the date, time, your logo and fax number.

QUICK SET UP

PRESS SET

2. How to program the features.

FEATURE LIST

PRESS SET

3.How to store names and telephone numbers in the directory and how to dial them.

DIRECTORY

PRESS SET

4.Help with problems sending/receiving faxes.

FAX SND/RCV

PRESS SET

5. How to use the copier function.

COPIER

PRESS SET

6.Frequently asked questions and answers.

Q and A

PRESS SET

7.Explanation of error messages shown on the display.

ERRORS

PRESS SET

28	For Fax Advantage assistance, call 1-800-435-7329.