Panasonic KX-F1100AL, KX-F1000AL User Manual

OPERATING

INSTRUCTIONS

Pictured model KX-F1100AL

Please read these Operating Instructions before

using the unit and save for future reference.

Plain Paper Facsimile

Model No. KX-F1000AL

Telephone Answering System

with Plain Paper Facsimile

Model No. KX-F1100AL

Contents

Chapt 1. Installation and Connection

Chapt 2. Initial Preparation

Chapt 3. Making and Answering Voice Calls Chapt 4. Transmitting and Receiving Fax Calls

Chapt 5. Operating the Answering Device

(KX-F1100AL only)

Chapt 6. Copier Function

Chapt 7. Automatic Dialing

Chapt 8. Advanced Operations

Thank you for purchasing the Panasonic Plain Paper Facsimile.

Caution:

¡Note that the images copied or received documents will remain on the used film. When disposing of the used film, use discretion.

¡Do not rub the printed side or use an eraser on the printed side, as it may smear.

¡The used film is not reusable. You can order a new film for replacement through the nearest Panasonic dealer.

Warning

¡When a failure occurs which results in the internal parts becoming accessible, disconnect the power supply cord immediately and return this unit to an authorized service center.

¡Disconnect the Telecom connection before disconnecting power connection prior to relocating the equipment, and reconnect the power first.

¡To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we recommend that you:

A.Unplug the telephone line cord from the phone jack.

B.Unplug the power supply cord from the AC power outlet.

For your future reference
Date of purchase		Serial No.
		(found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number

Included accessories

Power cord R1 pc. Telephone line	HandsetRRR1 pc. Handset cord	Document feeder
cord RRRR1 pc.	RRRRRR1 pc.	tray RRRRR1 pc.

(p. 8)	(p. 8)	(p. 8)	(p. 8)	(p. 6)
Document stacker	Film cartridge	Paper cassette	Telephone plug	AA (R6, UM-3) size
RRRRRR1 pc.	RRRRRR1 pc.	RRRRRR1 pc.	RRRRRR1 pc.	batteries (KX-F1100AL
				only) RRRR4 pcs.
	(pp. 4, 78)
(p. 6)	—The included film	(p. 5)	(p. 8)	(p. 7)
	is 30 meters.

¡If any items are missing, check with place of purchase. ¡Save the original carton and packaging.

Note:

Most figures in these operating instructions are drawn on the basis of KX-F1000AL.

j 1996 Kyushu Matsushita Electric Co., Ltd. All Rights Reserved.

2

Table of Contents

1. Installation and Connection

Installing the film cartridge RRRRRRRRRR 4 Installing the paper cassette RRRRRRRRR 5 Installing the document stacker RRRRRRRR 6 Installing the document feeder tray RRRRRR 6 Installing the batteries (KX-F1100AL only) RRR 7 Connections RRRRRRRRRRRRRRRR 8 Location of controls RRRRRRRRRRRRR 9

2. Initial Preparation

Setting the date and time RRRRRRRRRR 12 Setting your logoRRRRRRRRRRRRRR 12 How to enter characters and symbolsRRRRR 13 Setting your facsimile telephone number RRR 14 Adjusting volumes RRRRRRRRRRRRR 14 Recording greeting messages

(KX-F1100AL only) RRRRRRRRRRRR 15 Selecting the receive mode RRRRRRRRR 16

3. Making and Answering Voice Calls

Making voice calls RRRRRRRRRRRRR 17 Answering voice callsRRRRRRRRRRRR 17

4. Transmitting and Receiving Fax Calls

Transmitting documents RRRRRRRRRR 18 Manual reception RRRRRRRRRRRRR 20 Automatic reception RRRRRRRRRRRR 20

5.Operating the Answering Device (KX-F1100AL only)

Setup of voice message and document

reception RRRRRRRRRRRRRRRR 28 Listening to messages in common memory RR 29 Erasing recorded messages RRRRRRRRR 30 Recording a memo message RRRRRRRR 30 Recording a telephone conversation RRRRR 31 Setting the caller’s recording time RRRRRR 32 Setting the message alert RRRRRRRRRR 32 Setting the recording time alert RRRRRRR 33

6. Copier Function

Making a copy RRRRRRRRRRRRRRR 34

7. Automatic Dialing

Storing Tel/Fax numbers RRRRRRRRRR 35 Making voice calls using automatic dialing RR 36 Transmitting documents using automatic

dialing RRRRRRRRRRRRRRRRR 36 Electronic telephone directory RRRRRRRR 37

8. Advanced Operations

Facsimile

Voice contact RRRRRRRRRRRRRRR 38 Polling RRRRRRRRRRRRRRRRRR 39 Delayed transmissionRRRRRRRRRRRR 40 Reserving transmission during fax receptionRR 41 Printing a cover page RRRRRRRRRRRR 41 Remote fax receiving using an extension RRR 42 Junk mail prohibitor RRRRRRRRRRRR 43 Receiving with distinctive ring serviceRRRRR 44

Special settings

Logo print position RRRRRRRRRRRRR 45 Overseas transmission mode RRRRRRRR 45 Copy reduction modeRRRRRRRRRRRR 46 Receiving reduction modeRRRRRRRRRR 47 Film/Paper save reception RRRRRRRRR 48 Extension copy RRRRRRRRRRRRRR 49 Pager alert for fax reception RRRRRRRRR 50

Special features for KX-F1100AL

Voice mailbox RRRRRRRRRRRRRRR 51 Remote operation from a touch tone phone RR 56 Summary of remote operations RRRRRR 56 Programming the remote ANS ID RRRRR 57 Listening to messages in common memory R 57 Listening to messages in a mailbox RRRR 58 During playback RRRRRRRRRRRRR 58 Erasing messages from memory RRRRR 59 Other remote operations RRRRRRRRR 59 Pager alert for incoming messagesRRRRRR 61 Day/night mode RRRRRRRRRRRRRR 62

Others

Display contrast RRRRRRRRRRRRRR 63 Resetting the advanced features RRRRRRR 63 TONE, RECALL and PAUSE buttons RRRRR 64 Printing reports and lists RRRRRRRRRR 65 Summary of user programmable features RRR 68

9. Troubleshooting and Routine Care

Error messages on the displayRRRRRRRR 70 Before requesting help RRRRRRRRRRR 71 Clearing a recording paper jam RRRRRRR 74 Clearing a document jam RRRRRRRRRR 76 Cleaning the unitRRRRRRRRRRRRRR 77 Replacing the film or film cartridge RRRRRR 78

10. General Information

Important safety instructionsRRRRRRRRR 80 Accessory order information RRRRRRRRR 82 Specifications RRRRRRRRRRRRRRR 82 Telstra Telephone (Instructions to customer) R 83 Index RRRRRRRRRRRRRRRRRRR 84 Remote control card for KX-F1100ALRRRRR 85 Speed dialer list RRRRRRRRRRRRRR 87

1

2

3

4

5

6

7

8

9

10

3

1. Installation and Connection

Installing the film cartridge

Top cover

Head unit

PUSH

Green button

BACK

Gear

BACK

Green gear

BACK

Green holder

1	Open the top cover.
2	Press the green button on the right marked
	“PUSH” and lift up the head unit.

Place the cartridge with the “BACK” indicator
3 facing up and tighten the film by winding the
gears if there is slack.
Incorrect	Correct
	Slack

4 Place the “BACK” side of the cartridge into the unit, by inserting the pins on the sides of the green gears into the green holders. Then lower the front of the cartridge into place.

	5
BACK	6
	PUSH TO LOCK

Press the head unit down firmly to lock in place.

Close the top cover securely by pushing down on both sides.

Note:

Because the length of the included film is 30 meters, it is recommended to purchase 200 meter length film for replacement soon. See page 82.

4

1. Installation and Connection

Installing the paper cassette

You can use A4 size paper. The paper cassette can hold up to 250 sheets of 75 g/m2 (20 lb.) paper. Use 60 to 1 90 g/m2 (16 to 24 lb.) paper.

Paper cassette cover

1	Open the paper cassette cover.
	¡When removing the paper cassette from the

unit, lift it up slightly (A) and pull it towards you (B).

B

A

	2
	3
	Limit mark
Partition	UPPER LIMIT

Fan the stack of paper to avoid a paper jam.

Insert the paper by aligning the paper edges with the partition.

¡Most paper has instructions recommending the side to print on. Insert the paper with the print side down.

¡The height of the paper should not exceed the limit mark on the paper cassette or it may cause a paper jam.

Clip

4 Push down the opposite edges so they are secured under the clips.

Correct

Incorrect

5 Close the paper cassette cover and insert the paper cassette into the unit until it clicks into place.

PULL	UP

PULL UP

Note:
¡Do not insert paper of different thickness into the cassette at same time. This may cause a paper jam.
¡Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or
wrinkled, or paper with a cotton and/or fiber content that is over 20%.
¡Avoid used paper for double-sided printing.
¡Do not use paper printed with this unit for double-sided printing with other copiers or printers, or a paper	5
jam may occur.

1. Installation and Connection

Installing the document stacker

Document stacker

Insert the document stacker with the bent side facing up until it clicks into place.

Helpful hint:

To extend the document stacker, pull it towards you until it clicks into place.

To save space, slide the document stacker into the unit until it clicks into place.

Installing the document feeder tray

	Tray fin	Slot
Document	A	Holder
feeder tray
B

1 Insert the three tray fins into the slots of the unit (A).

2 Press down the tray to place it on the two holders (B).

6

1. Installation and Connection

Installing the batteries (KX-F1100AL only)

The batteries are required to retain greeting and incoming voice messages in memory when the power cord is	1
disconnected or during a power failure. Install four AA batteries (supplied) before using the unit.

Front lid	Top cover
	Front lid
	open lever

1 Open the top cover, then open the front lid by sliding the lever towards you.

2 Remove the battery compartment cover by pulling the hook towards you and lifting it up.

PRESS

B

PRESS

A

3 Install four batteries into the compartment using correct polarity (+, –).

4	Replace the battery compartment cover by;
	A Insert the tab of the cover into the hole.

B Press down the area marked “PRESS” until it clicks into place.

5 Close the front lid securely by pushing down on both sides, then close the top cover.

Note:

¡Message approximately 1 day with new batteries. ¡Install new batteries when the display shows “BATTERY LOW”.

¡To avoid losing the greeting and all messages saved in memory, the power cord must remain connected when replacing batteries.

¡Disconnect the telephone line cord before opening the battery compartment cover. ¡Replace all the batteries once a year, or mis-operation may occur.

¡For further information about batteries, see page 81.

7

1. Installation and Connection

Connections

LINE jack

Power socket

Connect to “LINE”.

Telephone line cord

Power cord

EXT. jack

(The EXT. jack is provided for KX-F1000AL only. For further details, see page 24.)

Handset

Handset cord

Dialing mode switch:

Set to TONE.

—If you cannot dial, set to PULSE.

DIALING MODE

TONEPULSE

Telephone plug

Single telephone line

Power outlet (220–240 V)

Note:

¡We recommend the use of an exclusive power outlet to avoid interference from other equipment. ¡When you operate this product, the power outlet should be near the product and easily accessible. ¡The unit will not function during a power failure.

¡When you use the KX-F1000AL, you cannot use an extension phone connected to the EXT. jack. When you have telephone conversations between the extension and the other party then you pick up the phone of the facsimile unit, the call is switched to the facsimile unit and the extension line is disconnected.

Helpful hint:

If assistance is needed, press (HELP). The unit will print a quick reference.

HELP

8

1. Installation and Connection

Location of controls

Front view			1
Document entrance	Document feeder tray (p. 6)
		Document guide(s) (p. 18)
Speaker (p. 14)			Visual film indicator:
			shows the approximate
			amount of remaining
			film.
			FULL FILM
			INDICATOR
Microphone
(pp. 15, 17)
Recording paper exit			FILM
			INDICATOR
Paper cassette			EMPTY
(p. 5)
			When the film indicator
Document stacker			points to the position in
(p. 6)		Front lid open	the illustration above,
			the remaining film
		lever (p. 7)
			produces approx. 65
			A4 size documents.
			Prepare a new film or
	Document exit		film cartridge for
			replacement.

Note:

The visual film indicator will show “FULL” when a new 200 meter film is installed. When the included film cartridge (30 meter roll film) is installed, the indicator will not show “FULL”.

9

1. Installation and Connection

Control panel (KX-F1000AL)

VOLUME buttons (p. 14)							MENU button (p. 12)
						HELP button (p. 8)
		RECALL button (p. 64)		RESOLUTION button (p. 18)
		REDIAL/PAUSE button		DIRECTORY button
		(pp. 17, 64)
				(pp. 36, 37)
			Display panel
				RECEIVE MODE
				button (p. 16)
							RESOLUTION	HELP
			FILM/PAPER SAVE
					RECEIVE MODE
VOLUME							DIRECTORY	MENU
			EXT TEL/ FA X TEL
			TAM	FA X
RINGER/HANDSET/SP-PHONE
	ABC	DEF
		RECALL
					1	6	11
GHI	JKL	MNO
		REDIAL/PAUSE			2	7	12
PQRS	TUV	WXYZ			3	8	13
		MUTE
		STOP	COPY	START/ SET	4	9	14
MIC		SP-PHONE			5	10	FILM/PAPER
							SAVE ON/OFF
TONE		VOICE STDBY
			START/SET button
	Dial keypad		(p. 12, 18)
			COPY button (p. 34)
						Direct call stations
TONE button (p. 64)						(pp. 13, 35)
		STOP button (p. 18)					FILM/PAPER SAVE

key (p. 48)

MUTE button (p. 17)

SP-PHONE/VOICE STDBY button (pp. 17, 38)

10

1. Installation and Connection

Control panel (KX-F1100AL)

VOLUME buttons (p. 14)								MENU button (p. 12)		1
		NEW MESSAGES button (p. 29)					HELP button (p. 8)
		ERASE button (p. 30)			RESOLUTION button (p. 18)
						DIRECTORY
		MAIL BOX button (p. 54)
						button
			Display panel
						(pp. 36, 37)
					RECEIVE MODE
					button (p. 16)
								RESOLUTION	HELP
		ANSWERING		FILM/PAPER SAVE	CALLS
		ERASE				RECEIVE MODE
VOLUME		NEW						DIRECTORY	MENU
		MESSAGES MAIL BOX
				ANS/ TEL/ FA X TEL
			MAIL BOX
				FA X FA X
RINGER/HANDSET/SPEAKER
	ABC	DEF
		RECALL
						1	6	11
GHI	JKL	MNO
		REDIAL/PAUSE				2	7	12
PQRS	TUV	WXYZ				3	8	13
		MUTE
		STOP	COPY START/ SET			4	9	14
MIC		SP-PHONE				5	10	FILM/PAPER
								SAVE ON/OFF
TONE		VOICE STDBY

START/SET button Dial keypad (p. 12, 18)

COPY button (p. 34)

	TONE button (p. 64)	STOP button (p. 18)
		RECALL button (p. 64)
		REDIAL/PAUSE button (pp. 17, 64)
		MUTE button (p. 17)
		SP-PHONE/VOICE STDBY button (pp. 17, 38)

Direct call stations

(pp. 13, 35)

FILM/PAPER SAVE key (p. 48)

SELECT	REC button	CHECK
button (p. 15)	(p. 15)	button (p. 15)

	GREETING
SELECT	REC	CHECK
;<	ALL =	=>	SKIP button
REPEAT	MESSAGES	SKIP
		MEMO/	(p. 29)
	2WAY REC
REPEAT	ALL MESSAGES		MEMO/2WAY REC
button (p. 29)	button (p. 29)		button (pp. 30, 31)

11

2. Initial Preparation

Before using your unit, program the following:

¡Current date and time ¡Your logo

¡Your facsimile telephone number

This information will be printed on the top of each page transmitted from your unit.

Setting the date and time

1

2

3

4

5

6

Press (MENU).

SYSTEM SET UP

Press K, then @ A.

SET DATE & TIME

Press (START/SET).

Enter the correct month/day/year/hour/minute by selecting each 2 digits.

Then press j for AM or press k for PM.

Example: Aug. 10 1996, 3:00PM

Press `h a` iF `c ``, then press k for PM.

Press (START/SET).

Press (MENU).

(MENU)

			(START/SET)
Dial keypad

(STOP)

Note:

¡When you make a mistake while programming, press (STOP) then make the corrections.

¡The accuracy of the clock will be approximately t60 seconds a month.

Setting your logo

Usually the logo is a company, division or personal name in an abbreviated form.

1

2

3

4

Press (MENU).
			SYSTEM SET UP	(MENU)
Press	K	, then	@ B
			.
			YOUR LOGO
Press	(START/SET)
			.

LOGO=

Enter your logo up to 30 characters. (The preset logo will be cleared.)

¡Refer to the instructions on page 13.

5

6

Press (START/SET).

Dial keypad

(START/SET)

Press (MENU).

12

2. Initial Preparation

How to enter characters and symbols

The dial keypad and the direct call stations can be used as character input keys and command keys. Pressing 0–9and direct call station 1 will alternately select a character as shown below.

Keys

Number of times

2

1

2

3

4

5

6

7

8

9

10

11

12

13

1

[

]

{

}

+

–

/

=

,

.

_

'

A

B

C

a

b

c

2

D

E

F

d

e

f

3

G

H

I

g

h

i

4

J

K

L

j

k

l

5

M

N

O

m

n

o

6

P

Q

R

S

p

q

r

s

7

T

U

V

t

u

v

8

W

X

Y

Z

w

x

y

z

9

0

(

)

<

>

!

"

#

$

%

&

¥

1

:

;

?

|

U

@

^

’

¢

2

INSERT key (Used to insert one character or one space.)

6

SPACE key (Used to replace one character with a space.)

7

DELETE key (Used to delete one character.)

13

¤ key (Used to move the cursor to the right.)

14

⁄ key (Used to move the cursor to the left.)

For example, when entering “Mike” as your logo:

1 Press F, then press direct call station (13).

LOGO=M

Press D six times, then press direct call 2 station (13).

LOGO=Mi

Press E five times, then press direct call 3 station (13).

LOGO=Mik

4 Press C five times.

LOGO=Mike

Note:

¡If you make a mistake while programming, use direct call stations (13) and (14) to move the cursor to the incorrect character, then make the correction.

¡The layout of the direct call station keys is printed on the reverse side of the directory card. Remove the directory card cover with a pencil or similar object and turn the directory card over.

13

2. Initial Preparation

Setting your facsimile telephone number

1	Press (MENU).
					SYSTEM SET UP
		K
2	Press		, then	@ C	.
					YOUR TEL NO.
3
	Press	(START/SET)
				.
					NO.=
4
	Enter your facsimile telephone number up to
	20 digits.
	¡k button inserts a space and j button a
	“+”.
5	Press	(START/SET)
				.
6	Press	(MENU)
			.

(MENU)

			(START/SET)
Dial keypad

Note:

Logo, telephone number, date, time and page number will be printed outside of the document you send. To change the print position, see page 45.

Adjusting volumes

»Ringer volume: 3 levels (high/low/off) are available. Press (VOLUME) (Z/Y) while the unit is in an idle status.

To turn the ringer off:

1.Press Z repeatedly.

¡The following messages will be shown alternately.

RINGER OFF= OK?				YES: PRESS SET

»2. Press (START/SET).

»While the ringer volume is set to off:

The display will show the following message and the unit will not ring when receiving a call.

RINGER OFF

»Handset volume: 3 levels (high/middle/low) are available. Press (VOLUME) (Z/Y) when using the handset.

»Speaker volume: 8 levels (high to low) are available. Press (VOLUME) (Z/Y) when using the speakerphone.

»Answering device volume (KX-F1100AL only):

9 levels (high to off) are available.

Press (VOLUME) (Z/Y) when listening to the recorded messages.

(VOLUME)

(START/SET)

14

2. Initial Preparation

Recording greeting messages (KX-F1100AL only)

Record two types of greeting message before using the unit as an answering device and facsimile. One is the
message for the ANS/FAX mode, and the other for the TEL/FAX mode.
The ANS/FAX mode greeting message tells a caller that you are unable to answer, and allows the caller to
leave a voice message or send a fax message.				2
The TEL/FAX mode greeting message tells a caller that the unit is calling you up, and allows the caller to wait
until you answer the call or to send a fax message.
The recording time is limited to 16 seconds for each message. Record a greeting message within
12 seconds for optimum performance.
1	Open the station key panel.	(VOLUME)	Station key panel
2	» For ANS/FAX mode greeting message:
	Press (SELECT).

ANS-GREETING

» For TEL/FAX mode greeting message:

Press (SELECT) repeatedly until the following is displayed.

		TEL-GREETING
3
	Press (REC).
	¡A long beep will sound.
4	After the long beep, speak clearly 20 cm
	(8 inches) away from the microphone.
	¡The display will show the elapsed recording
	time.
	Example: ANS/FAX mode
		ANS REC. 02s
5
	When finished, press (STOP).
	¡The unit will repeat your message for

confirmation. Adjust the volume to a suitable level by pressing (VOLUME).

								(CHECK)
			(STOP)
Microphone
							(REC)
						(SELECT)

Note:

If you make a mistake while recording, repeat from step 2.

Suggested messages

»For ANS/FAX mode greeting message:

“This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after a long beep. Thank you.”

»For TEL/FAX mode greeting message:

“This is (your name, business and/or telephone number). Please wait for someone to answer the line. To send a fax, start transmission.”

To check your greeting message

1.Press (SELECT) to select the greeting message you wish to check.

2.Press (CHECK).

To erase the recorded greeting message

1.Press (SELECT) to select the greeting message you wish to erase.

2.Press (REC).

3.Press (STOP) immediately after a long beep.

15

2. Initial Preparation

Selecting the receive mode

This unit has four types of receive modes.

Depending on your condition, select the desired mode by pressing (RECEIVE\MODE). The arrow mark in the display shows your selection.

» KX-F1000AL display

FILM/PAPER SAVE

EXT. TEL/ FA X TEL

FA X FA X

» KX-F1100AL display

FILM/PAPER SAVE CALLS

(RECEIVE\MODE)

MAIL BOX	ANS/	TEL/	FA X TEL
	FA X	FA X

Regardless of the mode that you select, you can always place calls and send faxes. The descriptions below will help you understand how the unit can work for you.

TEL mode: This mode can be used when you wish to answer all calls manually. The unit will not automatically answer fax and voice calls. If you wish to answer a fax call, you can start reception by pressing the START/SET button.

If no one answers an incoming call by 15 rings, the receive mode will automatically switch to the TEL/FAX mode—KX-F1000AL, or the ANS/FAX mode—KX-F1100AL.

TEL/FAX mode: This mode can be used when you do not hear the unit ring when faxes are received but wish to answer voice calls. The unit will automatically receive fax documents without ringing when fax calls are received. For further details, see page 21.

FAX mode: We recommend that you select this mode when you will be using the unit solely as a fax machine. The unit will automatically answer all calls and generate fax tones to the callers. Callers will hear fax tones and will only be able to transmit faxes.

EXT. TAM mode

(KX-F1000AL only): This mode can be used when you wish to connect a telephone answering machine (TAM) to the external telephone jack on your facsimile unit. If a voice call is detected, the answering machine will begin recording. If a fax call is detected, the facsimile unit will disconnect the answering machine and receive the fax documents. For further details, see page 24. If your external telephone does not have an answering/recording feature, do not select this mode. We recommend that you select the TEL/FAX or TEL mode.

ANS/FAX mode

(KX-F1100AL only): This mode can be used when you wish the unit to record voice messages and/or receive fax messages.

When a call is received, the unit will play the ANS/FAX mode greeting message. If a voice call is detected, the answering system will begin recording, then caller can leave a voice message. If a fax call is detected, the unit will switch to the fax and receive fax documents.

16

3. Making and Answering Voice Calls

Making voice calls

1

2

Press (SP-PHONE) or lift the handset.	(VOLUME)	(REDIAL/PAUSE)

Dial a phone number.

¡If you misdial, hang up and dial again.

	When the other party answers, speak into the
3 microphone from a distance of approximately
	25 cm (10 inches) or speak using the	3
	handset.
	When finished, press (SP-PHONE) again or
4 replace the handset.		Dial
		keypad
		Microphone (MUTE)
		(SP-PHONE)
To redial the last number dialed		Hints for speakerphone operation
1.	Press (SP-PHONE) or lift the handset.	¡Use the speakerphone in a quiet room for best
	Press (REDIAL/PAUSE).	performance.
2.		¡If the other party has difficulty hearing you,
	¡The unit will redial the number once.	adjust the volume using (VOLUME).
Voice muting		¡If you and the other party speak at the same
		time, parts of your conversation will be lost.
		¡If you wish to switch to the handset from the
Using this feature, you can hear the voice of the		speakerphone, lift the handset. To switch to
other party, but the other party cannot hear your		the speakerphone, press (SP-PHONE).
voice.
1. Press (MUTE) during a telephone
	conversation.
	¡The MUTE indicator light goes on.
2. To resume the conversation, press (MUTE)
	again.

Answering voice calls

1

2

When the unit rings, lift the handset or press (SP-PHONE).

To hang up, replace the handset or press (SP-PHONE).

17

4. Transmitting and Receiving Fax Calls

Transmitting documents

Loading documents

1 Insert the documents FACE DOWN until a beep tone is heard.

¡The unit can accept up to 15 sheets of paper at a time.

2 Adjust the document guides to the width of the documents.

3 Press (RESOLUTION) repeatedly to the desired setting.

¡The selected resolution will be shown on the display.

(RESOLUTION)

FACE DOWN

Document guides

Selecting the resolution

STANDARD: Suitable for printed or typewritten originals with normal-sized characters. FINE: Suitable for originals with small printing.

HALF TONE: Useful for originals containing photographs, shaded drawings, etc.

¡Note that using the FINE or HALF TONE setting will increase transmission time. ¡If the setting is changed during page feeding, it will be effective from the next sheet.

Transmitting documents manually

1	Insert the documents FACE DOWN.
2	FACE DOWN
	Press (SP-PHONE) or lift the handset.
3	Dial a phone number.
	¡If you misdial, hang up and dial again.
4	When a fax tone is heard, press
	(START/SET).
5	Replace the handset if using it.

Dial keypad

To stop transmission halfway
				(START/SET)
Press (STOP).	(SP-PHONE)		(STOP)

18

4. Transmitting and Receiving Fax Calls

Transmitting documents with fewer procedure

1	Insert the documents FACE DOWN.
2	FACE DOWN
	Dial a phone number.
	¡If you misdial, press (STOP) and dial again.
3	Press (START/SET).
	¡The unit will start to dial and transmit the

documents.

Note:

If there is no answer or the line is busy, the unit will

automatically redial the number up to 2 times. To cancel redialing, press (STOP).

					4
Dial keypad			(START/SET)
		(STOP)

To send 16 or more sheets at a time

Insert the first 15 sheets of the documents. Add the extra sheets up to 15 before the last sheet is fed into the unit.

Documents you can send

Minimum size

Maximum size

Effective scanning area Document weight

128 mm (5w)

Single sheet:

mm w)

Scanned

45 to 90 g/m2

(12 to 24 lb.)

128 (5

mm

5⁄8w)

Multiple sheets:

area

600

(23

4 mm

60 to 75 g/m2

(16 to 20 lb.)

208 mm (83⁄16w)

Paper width

216 mm (81⁄2w)

216 mm (81⁄2w)

Note:

¡Remove clips, staples or other similar fastening objects from a document. ¡Check that ink, paste or correction fluid on the documents have completely dried.

¡Do not feed the following types of documents into the unit. Make copies of these documents by using a copier then use these copies for fax transmission.

—Paper with a chemically treated surface such as carbon paper or carbonless duplicating paper —Electrostatically charged paper

—Heavily curled, creased or torn paper —Paper with a coated surface

—Paper with faint contrast between the printing and the background

—Paper with printing on the reverse side that can be seen through the front (e.g. newspaper)

19

4. Transmitting and Receiving Fax Calls

Manual reception

	When the unit rings, press (SP-PHONE) or lift
1 the handset to answer the call.
2	When:
	—document reception is required,
	—a slow beep is heard, or
	—no sound is heard,
	press (START/SET).
3	Replace the handset if using it.
	¡The unit will start reception.

To stop reception halfway

Press (STOP).

Note:

¡When receiving an over-sized document, the unit will divide it into two or more pages when printing out.

¡If an appropriate reduction rate (page 47) is set, the unit can print an over-sized document on one page.

(START/SET)

(STOP)

(SP-PHONE)

Automatic reception

Set the receive mode to the TEL/FAX, FAX, EXT. TAM—KX-F1000AL, or ANS/FAX—KX-F1100AL.

When a fax call is received, the unit will automatically activate the fax function to receive documents.

Caution:

Do not let more than 100 sheets of paper accumulate at one time onto the paper cassette. This may cause a paper jam.

20

4. Transmitting and Receiving Fax Calls

Receiving in the TEL/FAX mode

When a call is received, the unit will work as follows.

A call is received.

If extension telephones are connected, they will only ring before the call is answered. \1

The facsimile unit will automatically answer the call without ringing.

(From this point, a telephone fee will be charged to the caller.)

4

The facsimile unit will distinguish between a voice and fax call.

		Fax call				Voice call
		The facsimile	document.			The facsimile unit will start to ring. \2
						While ringing, the unit will emit a different
						ring back tone to the calling party.
		(Silent ring fax recognition system)
						Answer the call.
						If you do not answer the call, the facsimile
						unit will switch to the fax.
	\1 The		changed. See “Setting the TEL/FAX mode ring count” on page 22.
	\2 The		changed. See “Setting the silent fax recognition ring count” on
		page 22.
Note:
Some fax messages			a calling tone. These calls must be received manually.

21

4. Transmitting and Receiving Fax Calls

Setting the TEL/FAX mode ring count

You can choose from 2 to 9 toll rings.

1

2

3

4

5

6

Press (MENU).

SYSTEM SET UP

(MENU)

Press K, then press @F.

TEL/FAX RING

Press (START/SET)

COUNT=2 [ÿŸ]

Press (‹) or (›) to select the desired number of rings.

Press (START/SET).

Dial keypad	(START/SET) (‹)/(›)
Press (MENU).

Note:

If you find difficulty in receiving faxes from machines that have an automatic transmission feature, decrease the number of rings.

Setting the silent fax recognition ring count

When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without ringing. If the unit detects a voice call, it will ring. The number of rings can be set from 3 to 6.

1

2

3

4

5

6

Press (MENU).

SYSTEM SET UP	(MENU)

Press K, then press C@.

SILENT FAX RING

Press (START/SET).

COUNT=3 [ÿŸ]

Press (‹) or (›) to select the desired number of rings.

Press (START/SET).

Press	.	Dial keypad	(START/SET) (‹)/(›)
	(MENU)

22

4. Transmitting and Receiving Fax Calls

Receiving in the FAX mode

When a call is received, the unit will ring and activate the fax function.

Setting the FAX mode ring count

You can choose from 2 to 9 rings.

1	Press (MENU).		(MENU)
	SYSTEM SET UP
2	Press K, then press @G.
	FAX RING
3	Press (START/SET).
	COUNT=2	[ÿŸ]
	Press (‹) or (›) to select the desired		4
4 number of rings.
5	Press (START/SET).		(START/SET) (‹)/(›)
6	Press (MENU).	Dial keypad

Note:

¡If you wish to be able to answer a call before the unit does, increase the number of rings.

¡If you find difficulty in receiving faxes from machines that have an automatic transmission feature, decrease the number or rings.

23

4. Transmitting and Receiving Fax Calls

Receiving in the EXT. TAM mode (KX-F1000AL only)

This mode is used only when an EXTernal Telephone Answering Machine (EXT. TAM) has been connected to the facsimile unit.

Telephone answering machine

Peel off the tape on the

EXT. jack

Connect to EXT.

Incoming voice messages will be recorded on the answering machine and fax messages will be received on the facsimile unit.

A call is received.

The facsimile unit will distinguish between a voice and fax call.

Automatic		Manual fax			Voice call
fax sending		sending
		The caller should press
The facsimile unit will					The external telephone
activate the fax function to		your remote fax activation			answering machine will
receive a document.		code. \1			record the caller’s message
					If the caller wishes to send
		The facsimile unit will
					documents on the same
		activate the fax function.
					call, they may press your
					remote fax activation
					code. \1
		The caller should press
		their start button to send a
		document.
\1 Inform the fax caller of your remote fax activation code beforehand (see page 42).

24

4. Transmitting and Receiving Fax Calls

Setting up the answering machine

1.Set the desired number of rings (1 to 4) on the telephone answering machine.

2.Record a greeting message referring to the example below.

“This is (your name, business and/or telephone number). We are unable to answer the phone right now. Please leave a message after the long beep. To send a fax, dial my remote fax activation code and start transmission. Thank you.”

—Do not pause for more than 4 seconds in the message.

—Your message can be 8 to 16 seconds long. We recommend you to keep it around 10 seconds in length. —Inform the fax caller of your remote fax activation code beforehand (see page 42).

3.If your answering machine is equipped with a remote operation feature, you must set the same access code (remote TAM activation ID) as stored on the answering machine in the unit’s memory. See below.

Setting the remote TAM activation ID

Set the same ID code on the facsimile unit as programmed on your answering machine.

4

Important:

This code should be different from the remote fax activation code (see page 42) and the junk mail prohibitor ID (see page 43).

1

2

3

4

5

6

7

8

Press (MENU).

	(MENU)
SYSTEM SET UP

Press K, then press AA.

REMOTE TAM ACT.

Press (START/SET).

MODE=OFF [ÿŸ]

Press (‹) or (›) to select “ON”.

MODE=ON [ÿŸ]

Press (START/SET).

ID=11

Dial keypad

(START/SET) (‹)/(›)

¡The display shows the current ID preselected.

Enter the new ID number.

Press (START/SET).

Press (MENU).

25

4. Transmitting and Receiving Fax Calls

Setting the silent detection

This feature allows the facsimile unit to activate the fax function automatically when a silent pause longer than 4 seconds is detected in the EXT. TAM mode.

Helpful hints:

¡To receive documents from stations that do not send a calling tone after dialing, activate this feature.

¡If you use a single cassette tape to give a greeting message and to record incoming messages, deactivate this feature.

1

2

3

4

5

6

Press (MENU).

SYSTEM SET UP

(MENU)

Press K, then press CH.

SILENT DETECT.

Press (START/SET).

MODE=ON [ÿŸ]

Press (‹) or (›) to select the desired mode.

Press (START/SET).

Press (MENU).

Dial keypad

(START/SET) (‹)/(›)

Notice when using with an answering machine

¡Every time the facsimile unit receives a document, a silent pause or a fax tone may be recorded on the answering machine.

¡Advise callers that they should not pause for over 4 seconds while recording their voice messages. Otherwise, the unit may switch to the fax mode.

¡When your answering machine runs out of recording tape, your facsimile unit may not be able to receive a document. Rewind the tape to record messages.

¡When you set the answering machine to give only a greeting message, fax reception may not be available.

¡If you answer a call with the answering machine and pause for over 4 seconds, the facsmile unit may switch

to the fax mode and you may not be able to talk with the other party. To resume the conversation, press (STOP) on the facsimile unit.

¡When the answering machine does not answer a call after 5 rings, the fax function will be activated.

¡Set the receive mode of the facsimile unit to the TEL mode under the following conditions: —when you wish to set the number of rings on the answering machine to more than 5, or

—when you wish to use auto transfer functions (transfer, pager alert, etc.) on the answering machine. Note that automatic fax sending can not be received automatically in the TEL mode.

26

4. Transmitting and Receiving Fax Calls

Receiving in the ANS/FAX mode (KX-F1100AL only)

When a call comes in, the unit will automatically answer the call and distinguish between a fax and voice call. When a fax call is received, the unit will automatically activate the fax function to receive documents.

When a voice call is received, the unit will play the greeting message and record an incoming voice message.

Setting the ANS/FAX mode ring count

You can choose from 2 to 9, TOLL SAVER and RINGER OFF.

1

2

3

4

5

6

Press (MENU).

SYSTEM SET UP

(MENU)

Press K, then press @H.

ANS/FAX RING

Press (START/SET).

COUNT=2 [ÿŸ]	4

Press (‹) or (›) to select the desired number of rings.

Press (START/SET).

Press (MENU).	Dial keypad	(START/SET) (‹)/(›)

TOLL SAVER:

When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages or not.

If the unit answers on the second ring, there is at least one newly recorded message. If the unit answers on the fourth ring, there are no newly recorded messages.

Hang up immediately when you hear the third ring. This will save you the toll charge for the call.

RINGER OFF:

The unit will answer without ring.

27