Panasonic KX-FL512, KX-FL521 User Manual

High Speed Laser Fax with Answering System

Operating Instructions

Model No. KX-FL521

FOR FAX ADVANTAGE ASSISTANCE:

–CALL

1-800-HELP-FAX [phone])

–E-MAIL TO [e-mail]

for customers in the U.S.A. or Puerto Rico

–REFER TO www.panasonic.com

for customers in the U.S.A. or Puerto Rico

Please read these Operating

Instructions before using the unit and save for future reference.

This model is designed to be used only in the U.S.A.

Thank you for purchasing a Panasonic facsimile.

Things you should keep a record of

	For your future reference
	Date of purchase					Serial number
						(found on the rear of the unit)
	Dealer’s name and address
	Dealer’s telephone number

Caution:

●The Telephone Protection Act of 1991 requires the following information to be clearly stated either at the top or bottom margin of the first message page when transmitting messages via telephone facsimile:

—date and time of transmission,

—identification of the business, entity or person(s) sending the facsimile, and —telephone number of the business, entity or person(s).

To program this information into your unit, complete all the instructions on pages 17 to 20. ●Do not rub or use an eraser on the printed side of recording paper, as the print may smear. ●If you apply to the R service, you can use the IQ-FAX function (p. 35).

Trademarks

is a registered trademark of NetMoves Incorporated.

All other trademarks identified herein are the property of their respective owners.

Copyright:

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

© Kyushu Matsushita Electric Co., Ltd. 2000

2

Safety instructions

Important safety instructions!

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1.Read and understand all instructions.

2.Follow all warnings and instructions marked on this unit.

3.Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4.Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, or the like.

5.Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6.Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7.Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8.For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not use any type of adaptor plug to defeat this safety feature.

9.Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10.Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized service center when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13.Unplug this unit from the wall outlet and refer servicing to an authorized service center when the following conditions occur:

A.When the power supply cord or plug is damaged or frayed.

B.If liquid has been spilled into the unit.

C.If the unit has been exposed to rain or water.

D.If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized service center.

E.If the unit has been dropped or physically damaged.

F.If the unit exhibits a distinct change in performance.

14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15.Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

For fax advantage assistance, call 1-800-435-7329.

3

Safety instructions

CAUTION:

Laser radiation

●The printer of this unit utilizes a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

DANGER-Invisible laser radiation when open and interlock defeated.

AVOID DIRECT EXPOSURE TO BEAM.

Fuse

Fuser unit

●The fuser unit gets hot. Do not touch it.

Toner cartridge

●Be careful of the following when you handle the toner cartridge.

—If you ingest any toner, drink several glasses of water to dilute your stomach contents, and seek immediate medical treatment.

—If any toner comes into contact with your eyes, flush them thoroughly with water, and seek medical treatment.

—If any toner comes into contact with your skin, wash the area thoroughly with soap and water.

Drum unit

●Read the instructions on pages 12 and 13 before you begin installation of the drum unit. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum.

Once you have opened the protection bag:

—Do not expose the drum unit to light for more than 5 minutes.

—Do not touch or scratch the green drum surface.

—Do not place the drum unit near dust or dirt, or in a high humidity area.

—Do not expose the drum unit to direct sunlight.

4	call 1-800-435-7329.

Safety instructions

CAUTION:

Installation

●Never install telephone wiring during a lightning storm.

●Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

●Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

●Use caution when installing or modifying telephone lines.

WARNING:

●To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION:

●Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●The unit should be kept free from dust, high temperature and vibration.

●The unit should not be exposed to direct sunlight.

●Do not place heavy objects on top of this unit.

●Do not touch the plug with wet hands.

For fax advantage assistance, call 1-800-435-7329.

5

Table of Contents

Initial Preparation

Accessories	Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	8
	Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	8
Help Button	Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	9
Finding the	Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	10
Controls	Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	11
Setup	Toner cartridge and drum unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	12
	Paper tray, document stacker and paper stacker . . . . . . . . . . . . . . .	14
	Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	15
	Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	16
	Date and time, your logo and facsimile telephone number. . . . . . . . .	17
Volumes	Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	21
Telephone
Automatic	Storing names and telephone numbers in ONE-TOUCH DIAL . . . . .	22
Dialing	Storing names and telephone numbers in JOG DIAL. . . . . . . . . . . .	23
	Editing and erasing a stored name and number . . . . . . . . . . . . . . . .	24
	Making a voice call using ONE-TOUCH DIAL and JOG DIAL . . . . .	25
Caller ID	Caller ID service from your phone company . . . . . . . . . . . . . . . . . .	26
	Viewing and calling back using caller information . . . . . . . . . . . . . .	27
	Confirming caller information using the Caller ID list . . . . . . . . . . . .	28
	Storing caller information in ONE-TOUCH DIAL and JOG DIAL . . . .	29
Voice Contact	Talking to the other party after fax transmission or reception . . . . . .	30
Fax
Sending Faxes	Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	31
	Sending a fax using ONE-TOUCH DIAL and JOG DIAL . . . . . . . . .	32
	Sending a fax with the voice guide . . . . . . . . . . . . . . . . . . . . . . . . . .	33
	Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	33
	Reports for confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	34
	IQ-FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	35
	Broadcast transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	37
Receiving	Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . .	40
Faxes	TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . .	42
	FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . .	43
	TEL/FAX mode (receiving voice calls with rings and fax calls
	without rings when you are near the unit) . . . . . . . . . . . . . . . . . .	44
	Using the unit with a computer . . . . . . . . . . . . . . . . . . . . . . . . . . . .	46
	Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	46
	Pager call - when the unit receives a fax or voice message . . . . . . .	47
Copy
Copying	Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	48
	Convenient way to make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . .	48
6	For fax advantage assistance, call 1-800-435-7329.

Answering Device
Setup	TAD/FAX mode (using the built-in answering device
	and receiving voice and fax calls automatically) . . . . . . . . . . . . .	50
Greeting	Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . .	51
	Erasing your own recorded greeting messages . . . . . . . . . . . . . . . .	52
Incoming	Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . .	53
Messages
Recording	Memo message (Ieaving a message for others or yourself) . . . . . . .	54
	Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	54
Remote	Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . .	55
Operation	Operation from a remote touch tone telephone . . . . . . . . . . . . . . . .	56
Option	Transferring recorded messages to another telephone . . . . . . . . . . .	58
Programmable Features
Features	Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	60
Summary	Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	61
	Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	63
Help
Error Messages	Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	68
	Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	69
Operations	When a function does not work, check here before
	requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	71
	If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	75
Replacement	Replacing the toner cartridge and the drum unit . . . . . . . . . . . . . . .	76
Jams	Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	78
	Document jams - sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	80
	No feeding or multiple feeding occurs while sending . . . . . . . . . . . .	81
Cleaning	Cleaning the inside of the unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	82
General Information
Printed Reports	Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	84
FCC	List of FCC requirements and information . . . . . . . . . . . . . . . . . . . .	85
Information
Limited	PANASONIC Facsimile Products Limited Warranty . . . . . . . . . . . . .	86
Warranty
Servicenter	Servicenter directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	87
Directory
Specifications	Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . .	88
Index	Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	90
	For fax advantage assistance, call 1-800-435-7329.	7

Accessories

Included accessories!

Power cord

..............1 Telephone line cord...1 Handset

...................1 Handset cord

...........1

Part No. PFJA1030Z	Part No. PQJA10075Z	Part No. PFJXE0805Z	Part No. PFJA1029Z
Paper stacker..........	1 Document stacker ...1	Paper tray ...............	1 Operating instructions...1

Part No. PFZX1FL501M	Part No. PFKS1055Z	Part No. PFZXFL501M	Part No. PFQX1499Y
Drum unit.................	1 Toner cartridge.........	1
	(complementary starter toner cartridge)

This cartridge can print approx. 800 sheets of letter size paper with a 5% image area. Refer to image area on page 89. Please purchase a replacement toner cartridge Model No. KX-FA76 for continuous use of your unit. To order, see below.

●If any item is missing or damaged, check with the place of purchase. ●The part numbers listed above are subject to change without notice.

●Save the original carton and packing materials for future shipping and transportation of the unit.

Accessory information!

Model No.	Item	Usage	Specifications
KX-FA76	Toner cartridge	For replacement. See page 76.	See page 89.
KX-FA77/KX-FA77D	Drum unit	For replacement. See page 76.	See page 89.

To place an order:

Telephone:Call 1-800-332-5368.

Fax: Send a fax to 1-800-237-9080. Include:

—your name, shipping address and telephone number , —credit card type, number , expiration date and your signature, —order part number and quantity .

Internet: Visit our web site: http://www.panasonic.com/store (for customers in the U.S.A. or Puerto Rico ONLY)

●If you have any questions about internet orders, please contact us at: —E-MAIL: [e-mail]

—TELEPHONE: [phone]

8	For fax advantage assistance, call 1-800-435-7329.

Help Button

Help function!

You can print a quick reference for assistance as follows.

1

2

Press	HELP .		HELP	Display
	Display:	ROTATE	& SET
Rotate	JOG DIAL	until the desired item is
displayed.
1. How to send faxes with the voice guide.
		SEND GUIDE
2. How to set the date, time, your logo and
fax number.
		QUICK SET UP		JOG DIAL	SET

3. How to program the features.

FEATURE LIST

4.How to store names in the JOG DIAL directory and how to dial them.

JOG-DIAL

5.Help with problems operating the answering device.

TAD OPERATION

6.Help with problems sending/receiving faxes.

FAX SND/RCV

7. How to use the copier function.

COPIER

8. Frequently asked questions and answers.

Q and A

9.Explanation of error messages shown on the display.

ERRORS

10. List of available reports.

REPORTS

11. How to use the Caller ID service.

CALLER ID

3 Press SET .

PRINTING

For fax advantage assistance, call 1-800-435-7329.

9

Overview!

Finding the Controls

Location!

SLOW QUICK

DIGITAL

SP-PHONE

		CALLS	MIC
			QUICK SCAN START
MANUAL BROAD
		BACK	FWD
		PLAY
RECORD	ERASE	MESSAGES
		S
		K
		IP
			REPEAT

●To redialrl.343.is478.722.2l lhtha.343 478.722 l hh

For fax advantage assistance, call 1-800-435-7329.

11

Setup

Toner cartridge and drum unit!

Caution:

●Read the instructions below before you begin installation. After you have read them, open the drum unit protection bag. The drum unit contains a photosensitive drum. Exposing it to light may damage the drum. Once you have opened the protection bag:

—Do not expose the drum unit to light for more than 5 minutes.

—Do not touch or scratch the green drum surface.

—Do not place the drum unit near dust or dirt, or in a high humidity area.

—Do not expose the drum unit to direct sunlight.

3	Slide the tab of the toner cartridge
	into the slot of the drum unit.

4a	Firmly press down on the right side of
	the toner cartridge to snap into
	position and...

Tab

Slot

4b	turn the two levers on the toner
	cartridge with firm pressure.

Levers

12	For fax advantage assistance, call 1-800-435-7329.

Setup

5	The toner cartridge is installed when
	the triangles match.

Triangles

7	Push the front cover open button	Front cover
	then open the front cover.	Front cover
		open button

8	Install the drum and toner unit by
	holding the tabs.
	Drum and toner unit
	If the lower glass is dirty, clean it with
	●
	a soft dry cloth.

9	Close the front cover, until locked, by
	pushing down on both sides.

Toner save feature

●If you want to save on toner consumption, set the toner save setting to on (feature #79 on page 67). The toner cartridge will last approx. 40% longer. This feature may reduce print quality.

For fax advantage assistance, call 1-800-435-7329.

13

Lowerassgl

Setup

Recording paper!

1	Fan the stack of paper to prevent a paper
	jam.
	Insert the paper into the recording paper
2 entrance.
	The paper should not be over the tab.
	●
	If the paper is not inserted correctly,
	●
	readjust the paper, or the paper may jam.
	Correct	Incorrect
		Stack of
		paper

Note for recording paper:

Printing side is back.

Recording paper entrance

Tab

●Avoid using paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes.

●Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.

●Avoid extremely smooth or shiny paper that is highly textured.

●Avoid paper that is coated, damaged or wrinkled.

Note:

●Avoid double-sided printing.

●Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the paper may jam.

●Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the print quality.

Adding paper

1.Remove all of the installed paper.

2.Add paper to the removed paper and straighten.

3.Fan the stack of paper.

4.Insert the paper into the recording paper entrance.

For fax advantage assistance, call 1-800-435-7329.

15

Setup

Connections!

1

2

Connect the handset cord.

Connect the telephone line cord.

3	Connect the power cord.
	When the power is turned on for
	●

the first time, the unit will print some basic information.

To a power	Power cord
outlet
(120 V, 60 Hz)	(protectorPower surge)
To a single
telephone line	( protectorLine surge )
jack (RJ11C)

Handset cord

Telephone line cord

Caution:

●When you operate this product, the power outlet should be near the product and easily accessible.

Note:

●For additional equipment protection, we recommend you use a surge protector. The following types are available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).

The warranty does not cover damage due to power line surges or lightning.

16	For fax advantage assistance, call 1-800-435-7329.

Setup

Date and time, your logo and facsimile telephone number!

You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit.

Your logo

Your facsimile telephone number Date and time

Example:

FROM :

Panasonic Fax

FAX NO. :

1234567

Feb. 26 2000 09:02AM

P1

Fax Correspondence

Setting the date and time

1

Press

MENU .

Display:

SYSTEM

SET UP

2

Press

, then

0

1 .

SET DATE & TIME

3

Press

SET .

Example:

M:01/D:01/Y:00

4

Cursor

Enter the correct month/day/year by selecting

2 digits for each, using the dial keypad.

Example: Aug. 10, 2001

Press

0

8

1

0

0

1 .

M:08/D:10/Y:01

5

Press

SET .

Example:

TIME:

12:00AM

6

Enter the correct hour/minute by selecting

2 digits for each, using the dial keypad.

Press

to select “AM” or “PM”.

Example: 3:15PM

1. Press

0

3

1

5 .

TIME:

03:15AM

2. Press

until “PM” is displayed.

TIME:

03:15PM

7 Press SET .

SETUP ITEM [ ]

8 Press MENU .

Display	MENU	/
JOG DIAL		SET
	STOP

Note:

●You can enter the number by rotating

JOG DIAL in steps 4 and 6. In this case, press to move the cursor.

●The accuracy of the clock is approximately ±60 seconds a month.

To correct a mistake

●Press or to move the cursor to the incorrect number, and make the correction.

●If you press STOP while programming, the display will return to the previous one.

For fax advantage assistance, call 1-800-435-7329.

17

Setup

Setting your logo

The logo can be your company, division or name.

1	Press	MENU .
		Display:	SYSTEM SET UP
2
	Press	, then 0	2 .
			YOUR LOGO
3	Press	SET .
			LOGO=
	Enter your logo, up to 30 characters, using
4 the dial keypad. See the next page for details.

Display

MENU

/

FLASH	JOG DIAL	SET
(Hyphen)
MUTE	STOP
(Insert)	(Delete)

Example: “Bill”

1. Press 2 twice.

LOGO=B

Cursor

2. Press 4 six times.

LOGO=Bi

3. Press 5 six times.

LOGO=Bil

4.Press to move the cursor to the next space and press 5 six times.

5

6

Press SET .

Press MENU .

LOGO=Bill

SETUP ITEM [ ]

Note:

●You can enter your logo by rotating JOG DIAL (see the next page).

To change capital or lower case letters

Pressing the key will change to capital or lower case alternatively.

1. Press 2 twice.

Display: LOGO=B

2. Press 4 three times.

LOGO=BI

3. Press .

LOGO=Bi

4. Press 5 three times.

LOGO=Bil

To correct a mistake

●Press or to move the cursor to the incorrect character, and make the correction.

To delete a character

●Move the cursor to the character you want to delete and press STOP .

To insert a character

1.	Press	or	to move the cursor to the
	position to the right of where you want to insert
	the character.
2.	Press	MUTE	(Insert) to insert a space and

enter the character.

18	For fax advantage assistance, call 1-800-435-7329.

Setup

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

Keys

Characters

1

1

[

]

{

}

+

–

/

=

,

.

_

`

:

;

?

|

2

A

B

C

a

b

c

2

3

D

E

F

d

e

f

3

4

G

H

I

g

h

i

4

5

J

K

L

j

k

l

5

6

M

N

O

m

n

o

6

7

P

Q

R

S

p

q

r

s

7

8

T

U

V

t

u

v

8

9

W

X

Y

Z

w

x

y

z

9

0

0

(

)

!

"

#

$

%

&

¥

@

^

’

→

To change capital or lower case letter.

FLASH

Hyphen button (To insert a hyphen.)

MUTE

Insert button (To insert one character or one space.)

STOP

Delete button (To delete a character.)

key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

key (To move the cursor to the left.)

To select characters using JOG DIAL

Instead of pressing the dial keys, you can select characters using JOG DIAL.

1.	Rotate	JOG DIAL until the
	displayed.
2.	Press	to move the cursor
	●The character displayed in
3.	Return to step 1 to enter the

Display order of characters
	Capital
	alphabet	JOG DIAL
		: Rotating to
Lower case	Num er	the right
		the left

For fax advantage assistance, call 1-800-435-7329.

19

Setup

Setting your facsimile telephone number

1

2

3

4

Press	MENU .
	Display:	SYSTEM SET	UP	Display		MENU	/
Press	, then 0	3 .
		YOUR FAX NO.
Press	SET .
		NO.=
Enter your facsimile telephone number, up to				FLASH	JOG DIAL		SET
20 digits, using the dial keypad.
	Example:	NO.=1234567		(Hyphen)			STOP
						(Delete)

5

6

Press SET .

SETUP ITEM [ ]

Press MENU .

Note:

●You can enter your facsimile telephone number by rotating JOG DIAL . If you use JOG DIAL , press

to move the cursor.

●The button replaces the digit with a “+” and the

button replaces it with a space.

Example (using the dial keypad): +234 5678

Press

2

3

4

5

6

7

8 .

●To enter a hyphen in a telephone number, press FLASH (Hyphen).

To correct a mistake

●Press or to move the cursor to the incorrect number, and make the correction.

To delete a number

●Move the cursor to the number you want to delete and press STOP .

20	For fax advantage assistance, call 1-800-435-7329.

Volumes

Adjusting volumes!

Ringer volume

4 levels (high/middle/low/off) are available.

While the unit is idle, press or .

●If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance.

■To turn the ringer off:

1.Press repeatedly until the following message is displayed.

Display: RINGER OFF= OK?

YES:SET/NO:STOP

2. Press SET .

●To turn the ringer back on, press .

■While the ringer volume is set to off:

The display will show the following message.

RINGER OFF

When a call is received, the unit will not ring and will display the following.

INCOMING CALL

Display	/
	SET

Melody ringer

●You can select one of the four melodies instead of the bell. Change the setting (feature #17 on page 62). The melody you selected will sound when the unit receives a call.

Handset receiver volume

5 levels (high to low) are available.

While using the handset, press or .

Speaker volume

8 levels (high to low) are available.

While using the speakerphone, press or

.

Fax voice guidance volume

9 levels (high to off) are available.

While listening to the fax voice guidance, press or .

Answering device volume

9 levels (high to off) are available.

While listening to the recorded messages, press or .

For fax advantage assistance, call 1-800-435-7329.

21

Automatic Dialing

Storing names and telephone numbers in ONE-TOUCH DIAL!

For rapid access to frequently dialed numbers, the unit provides 10 stations of ONE-TOUCH DIAL keys.

●ONE-TOUCH DIAL 1 to 3 can be alternatively used as broadcast keys (p. 37).

1 Press DIRECTORY PROGRAM .

Display: PRESS STATION

OR USE JOG-DIAL

2 For ONE-TOUCH DIAL 1–3:

Press one of the ONE-TOUCH DIAL keys.

DIAL MODE

Press SET to go to the next prompt.

For ONE-TOUCH DIAL 4–5:

Press one of the ONE-TOUCH DIAL keys.

For ONE-TOUCH DIAL 6–10:

Press LOWER , then press one of the ONETOUCH DIAL keys.

		Enter the name, up to 10 characters (see
	3 page 19 for instructions).
		Example:	NAME=John
	4	Press SET .
		Example:	<S02>=

5 Enter the telephone number, up to 30 digits, using the dial keypad.

Example: <S02>=1114497

●If you want to enter a hyphen, press

FLASH .

6 Press SET .

REGISTERED

PRESS STATION

OR USE JOG-DIAL

●To program other stations, repeat steps 2 to 6.

7	Press STOP to exit the program.
	●If you press	DIRECTORY PROGRAM
	instead of	STOP , you can print the one-

touch label card (see right).

ONE-TOUCH
Display DIAL	/

FLASH

LOWER SET

(Hyphen)

DIRECTORY PROGRAM

STOP

(Delete)

Helpful hint:

●You can confirm the stored items on the display (p. 25) or on the telephone number list (p. 84).

Note:

●A hyphen or a space entered in a telephone number counts as two digits.

To correct a mistake

●Press or to move the cursor to the incorrect character/number, and make the

correction.

To delete a character/number

●Move the cursor to the character/number you want to delete, and press STOP .

To print the one-touch label card with stored names

Press DIRECTORY PROGRAM in step 7.

Display: PRINT LABEL OK?

YES:SET/NO:STOP

Press SET to start printing.

●Put the card in the ONE-TOUCH DIAL location.

22

Automatic Dialing

Storing names and telephone numbers in JOG DIAL!

For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory (100 stations).

For your convenience, the following 2 stations have been pre-programmed.

HELP-FAX [phone]): If you cannot correct a problem after trying the help function (p. 9), call using this station (p. 25).

IQ-FAX-CS (IQ-FAX Customer Service Center)(1-888-332-9728): If you have a problem with IQ-FAX, call using this station (p. 25).

●If you do not need the above stations, you can erase them (p. 24).

1

2

3

4

5

6

7

	Press	DIRECTORY PROGRAM .
		Display:
			PRESS STATION
			OR USE JOG-DIAL
		JOG DIAL
	Rotate		until the following is
	displayed.
			NAME=

Enter the name, up to 10 characters (see page 19 for instructions).

Example: NAME=Alice

Press SET .

NO.=

Enter the telephone number, up to 30 digits, using the dial keypad.

Example: NO.=5552233

●If you want to enter a hyphen, press FLASH .

Press SET .

REGISTERED

NAME=

●To program other items, repeat steps 3 to 6.

Press DIRECTORY PROGRAM to exit the program.

	Display	/
FLASH	JOG DIAL	SET
(Hyphen)
DIRECTORY PROGRAM
	STOP
	(Delete)

Helpful hint:

●You can confirm the stored items on the display (p. 25) or on the telephone number list (p. 84).

Note:

●When the following message is displayed in step 6, you can store only 5 more items.

Display: SPACE= 5 DIRS.

●If there is no space to store new stations, the following message is displayed in step 1.

JOG-DIAL FULL

Erase unnecessary stations (p. 24).

●A hyphen or a space entered in a telephone number counts as two digits.

To correct a mistake

●Press or to move the cursor to the incorrect character/number, and make the

correction.

To delete a character/number

●Move the cursor to the character/number you want to delete, and press STOP .

23

Automatic Dialing

Editing and erasing a stored name and number!

Editing a stored name and number

You can edit a name or number stored in ONE-TOUCH DIAL and JOG DIAL.

1

2

3

4

5

Rotate	JOG DIAL until the desired name
is displayed.
	Example:	Mary		<S01>
	means the station number
	for ONE-TOUCH DIAL
Press	DIRECTORY PROGRAM .
		EDIT=		DELETE=#

Press to select “EDIT”.

NAME=Mary

●If you do not need to edit the name, skip to step 5.

Edit the name (see page 19 for instructions).

Press SET .

Example: <S01>=0123456

●If you do not need to edit the telephone number, skip to step 7.

6 Edit the telephone number. For further details, see page 23.

7 Press SET .

REGISTERED

Display

JOG DIAL SET

ERASE STOP

DIRECTORY PROGRAM

Erasing a stored station and item

You can erase ONE-TOUCH DIAL station and JOG DIAL item.

1	Rotate	JOG DIAL until the desired name
	is displayed.
		Example:	Mary			<S01>
2
	Press	DIRECTORY PROGRAM .
			EDIT=		DELETE=#
3
	Press	to select “DELETE”.
			DELETE OK?
			YES:SET/NO:STOP

●To cancel erasing, press STOP .

4 Press SET .

DELETED

●The stored name and number are deleted.

Note:

●You can use the following method to erase.

1. Rotate JOG DIAL until the desired name is displayed.

2.Press ERASE .

3.Press SET .

24

Automatic Dialing

Making a voice call using ONE-TOUCH DIAL and JOG DIAL!

Before using this feature, program the desired names and telephone numbers into ONE-TOUCH DIAL and JOG DIAL (p. 22, 23).

Using ONE-TOUCH DIAL

1 Press DIGITAL SP-PHONE or lift the handset. Display: TEL=

●Confirm that there are no documents in the document entrance.

2 For ONE-TOUCH DIAL 1–5:

Press the desired ONE-TOUCH DIAL key.

For ONE-TOUCH DIAL 6–10:

Press LOWER , then press the desired

ONE-TOUCH DIAL key.

Example: TEL=<John>

●The unit will start dialing automatically.

Using JOG DIAL
1	Rotate JOG DIAL	until the desired name
	is displayed.
	Example:	Lisa

●If the desired name has not been stored, press STOP and dial the number manually.

2 Press DIGITAL SP-PHONE or lift the handset.

●The unit will start dialing automatically.

To confirm the stored telephone number on the display

1. Rotate JOG DIAL	until the desired name is
displayed.
Example:	John	<S06>
	means the station number
	for ONE-TOUCH DIAL
2. Press NAME/TEL NO. .
	1114497	<S06>
●To stop the confirmation, press		STOP .
To make a call, press DIGITAL SP-PHONE or
●
lift the handset.

To search for a name by initial

Example: “Lisa”

1. Rotate JOG DIAL until any name is displayed.

Example: Alan

2.Press 5 repeatedly until any name with the initial “L” is displayed (see the character table on page 19).

Larry

3. Rotate JOG DIAL to the right until “Lisa” is displayed.

Lisa

●To stop the search, press STOP .

●To make a call, press DIGITAL SP-PHONE or lift the handset.

Note:

●When you want to search for symbols (not letters or numbers), press in step 2.

25

Caller ID

Caller ID service from your phone company!

This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to the Caller ID service.

Set the following ring count settings to 2 or more rings beforehand.

—T AD ring count and FAX ring count (feature #06 on page 61) —TEL/F AX ring count (feature #78 on page 67)

How Caller ID is displayed

The calling party’s name or telephone number will be displayed after the first ring.

You then have the option of whether or not to Display answer the call depending on the caller.

Example: Chris Horner

The unit will automatically store the caller information (name, telephone number and the time of the call). You can view the caller information (see the next page) and print the caller ID list

(p. 28).

Note:

●If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller information. Consult your PBX supplier.

●If the unit cannot receive caller information, the unit will show the following.

OUT OF AREA	The caller dialed from an area which does not provide Caller ID service.

PRIVATE CALLER The caller requested not to send caller information.

LONG DISTANCE The caller made a long distance call.

26

Caller ID

Viewing and calling back using caller information!

You can easily view caller information and call back.

Important:

●Calling back will not be available in the following cases.

—The telephone number includes data other than numbers (i.e. or #). —The caller information does not include a telephone number .

1	Press CALLER ID SEARCH .
	Example (2 new calls are received):	Handset
	Example: 2 NEW CALLS	Display

2

3

Display: USE JOG-DIAL

Rotate JOG DIAL to the right (clockwise). ●The display will show the most recent

caller’s name.

●If you rotate to the left, the display will show the reviewed calls.

●To stop viewing, press STOP .

Press DIGITAL SP-PHONE or lift the handset to make a call.

●The unit will start dialing automatically.

●To send a fax – insert the document FACE DOWN and press FAX START .

CALLER ID SEARCH

DIGITAL SP-PHONE FAX START JOG DIAL

STOP

NAME/TEL NO.

To display the caller’s telephone number and the date/time of the call

Press NAME/TEL NO. repeatedly in step 2.
Example:	WENDY ROBERTS	1-345-678-9012	Mar. 14 10:30AM

To edit the telephone number for calling back

Press		repeatedly in step 2.
Each time you press				, the telephone number will be changed as follows.

1. 1 – Area code – Local telephone number (“1” added)

2.Local telephone number (area code omitted)

3.Area code – Local telephone number

4.1 – Local telephone number (“1” added and area code omitted)

Display while viewing

NO NAME RCVD When the unit could not receive a name.

END OF NEW CALL After the last new call has been displayed.

END	After all calls have been displayed.

NO CALLER DATA When no calls have been received.

27

Caller ID

Confirming caller information using the Caller ID list!

The unit will store the 30 most recent caller information. —T o print manually, see below.

— To print automatically after every 30 new calls, activate feature #26 (p. 63).

Sample of a Caller ID list

						Mar. 20 2000 09:19AM
	CALLER ID LIST		YOUR LOGO		:
			YOUR FAX NO. :
NO. NAME		TELEPHONE NUMBER	TIME OF CALL			ANSWER	STATUS
01	WENDY ROBERTS	1-345-678-9012	Mar. 14	10:30AM		FAX	!
02	ALLAN STONE	1-456-789-0123	Mar. 13	08:35AM		FAX	*
03	MIKE TIMAR	1-987-654-3210	Mar. 11	09:35AM		TEL

	Printing and erasing the Caller ID list !				Display	MENU
	1 Press	CALLER ID PRINT to start printing.
		Display:	PRINTING
	The display will show the following after
	●
	printing.
			ALL ERASE OK?
			YES:SET/NO:STOP
	Press	STOP to exit the program, or press			ERASE	STOP SET
				CALLER ID PRINT		JOG DIAL
	2 SET	to erase all of the stored caller
	information.				CALLER ID SEARCH
	To erase caller information without printing			To erase specific caller information

1.	Press	MENU three times.
		Display:	CALLER		SET	UP
2.
	Press	SET .
			CALL LIST			ERASE
3.
	Press	SET .
			ALL	ERASE		OK?
	To cancel erasing, press			STOP , then
	●
	MENU .
4.	Press	SET .
			ERASE		COMPLETED
5.
	Press	STOP to exit the program.

1.	Press	CALLER ID SEARCH .
		Example:
			2 NEW CALLS
		Display:
			USE JOG-DIAL
2.		JOG DIAL
	Rotate		until the desired name is
	displayed.
		Example:
			WENDY ROBERTS

3.Press ERASE .

●The caller information will be erased.

DELETED

Example: ALLAN STONE

●To erase other items, repeat steps 2 and 3.

4. Press STOP to exit the program.

28