General Information
Compact Plain Paper Fax and Copier
Operating Instructions
Model No. KX-FHD332
FOR FAX ADVANTAGE ASSISTANCE:
–(VOICE) CALL
1-800-HELP-FAX (1-800-435-7329)
–E-MAIL TO consumerproducts@panasonic.com for customers in the U.S.A. or Puerto Rico
–REFER TO www.panasonic.com
for customers in the U.S.A. or Puerto Rico
Please read these Operating Instructions before using the unit and save for future reference.
This model is designed to be used only in the U.S.A.
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
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For your future |
reference |
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Date of purchase |
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Serial number |
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(found on the rear of the unit) |
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Dealer’s name and address |
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Dealer’s telephone number |
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Caution:
LThe Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on
page 30 to page 33.
L Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
LAs an ENERGY STAR® Partner, Panasonic has determined that this product meets the ENERGY STAR guidelines for energy efficiency.
ENERGY STAR is a U.S. registered mark.
Trademarks:
L Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.
L openLCR and openLCR.com are the trademarks of openLCR.com, Inc.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
LThis manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.
©Kyushu Matsushita Electric Co., Ltd. 2002
2
Safety instructions
Important safety instructions
When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.
1.Read and understand all instructions.
2.Follow all warnings and instructions marked on this unit.
3.Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
4.Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, or the like.
5.Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.
6.Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.
7.Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.
8.For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.
9.Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.
10.Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.
11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.
12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorized service center when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.
13.Unplug this unit from the wall outlet and refer servicing to an authorized service center when the following conditions occur:
A.When the power supply cord or plug is damaged or frayed.
B.If liquid has been spilled into the unit.
C.If the unit has been exposed to rain or water.
D.If the unit does not work normally by following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorized service center.
E.If the unit has been dropped or physically damaged.
F.If the unit exhibits a distinct change in performance.
14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.
15.Do not use this unit to report a gas leak, when in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
INSTALLATION:
L Never install telephone wiring during a lightning storm.
LNever install telephone jacks in wet locations unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.
LUse caution when installing or modifying telephone lines.
WARNING:
LTo prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.
OTHER INFORMATION:
LKeep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.
LThe unit should be kept free from dust, high temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of this unit. L Do not touch the plug with wet hands.
For Fax Advantage assistance, call 1-800-435-7329. |
3 |
Table of Contents |
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Initial Preparation |
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Accessories |
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Included accessories ............................................................................ |
6 |
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Accessory information............................................................................ |
7 |
Finding the Controls |
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Location of controls................................................................................ |
8 |
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Overview ................................................................................................ |
9 |
Installation |
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Ink film ................................................................................................. |
10 |
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Paper tray ............................................................................................ |
12 |
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Document tray...................................................................................... |
13 |
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Handset................................................................................................ |
13 |
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Recording paper ................................................................................. |
14 |
Connections and Setup |
Selecting the way to use your fax machine .......................................... |
15 |
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Case 1: Receives faxes and phone calls (on answering machine) on a |
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single line (one phone number) ........................................................... |
16 |
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Case 2: One line used for fax only ....................................................... |
18 |
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Case 3: Fax machine and telephone share a single line (one phone |
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number); Fax seldom used .................................................................. |
20 |
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Case 4: Receives faxes and phone calls on a single line, but different |
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numbers (Distinctive Ring) ................................................................... |
22 |
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Case 5: Receives faxes and voice mail on same line, but different |
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numbers (Distinctive Ring) ................................................................... |
24 |
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Case 6: Computer with MODEM and fax machine share a single line (one |
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phone number)..................................................................................... |
26 |
Help Button |
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Help function ....................................................................................... |
28 |
Volume |
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Adjusting volume ................................................................................. |
29 |
Initial Programming |
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Date and time, your logo and fax number ............................................ |
30 |
Telephone |
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Automatic Dialing |
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Storing names and telephone numbers into one-touch dial ................ |
34 |
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Storing names and telephone numbers into navigator directory ......... |
35 |
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Editing a stored entry ........................................................................... |
36 |
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Erasing a stored entry.......................................................................... |
37 |
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Making a phone call using one-touch dial and navigator directory ..... |
38 |
Caller ID |
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Caller ID service from your phone company........................................ |
39 |
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Viewing and calling back using caller information ............................... |
40 |
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Erasing caller information..................................................................... |
41 |
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Storing caller information into one-touch dial and navigator directory |
42 |
Fax |
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Sending Faxes |
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Sending a fax manually ....................................................................... |
43 |
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Documents you can send .................................................................... |
45 |
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Sending a fax using one-touch dial and navigator directory ............... |
46 |
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Broadcast transmission ....................................................................... |
47 |
Receiving Faxes |
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Receiving a fax manually ..................................................................... |
51 |
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Receiving a fax automatically .............................................................. |
52 |
Distinctive Ring |
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Using two or more phone numbers in a single telephone line ............ |
53 |
4 |
For Fax Advantage assistance, call 1-800-435-7329. |
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Table of Contents |
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Copy |
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Copying |
Making a copy ..................................................................................... |
55 |
Programmable Features |
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Features Summary |
Programming........................................................................................ |
58 |
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Basic features ..................................................................................... |
60 |
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Advanced features .............................................................................. |
61 |
Help |
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Error Messages |
Reports ............................................................................................... |
64 |
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Display ................................................................................................ |
65 |
Frequently Asked |
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Questions |
When a function does not work, check here ........................................ |
67 |
Replacement |
Ink film.................................................................................................. |
70 |
Jams |
Recording paper jam ........................................................................... |
72 |
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Document jams – sending .................................................................. |
75 |
Cleaning |
Document feeder.................................................................................. |
76 |
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Thermal head....................................................................................... |
77 |
General Information |
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Printed Reports |
Reference lists and reports ................................................................. |
79 |
Caller IQ Feature |
openLCR service for the Caller IQ feature .......................................... |
80 |
Specifications |
Technical data about this product ........................................................ |
83 |
FCC and |
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Other Information |
FCC and Other Information ................................................................. |
85 |
Warranty |
Limited Warranty .................................................................................. |
87 |
Customer Services |
Customer Services directory................................................................ |
89 |
Index |
Program index ..................................................................................... |
90 |
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Index .................................................................................................... |
90 |
For Fax Advantage assistance, call 1-800-435-7329. |
5 |
Included accessories
Power cord ........................... |
1 |
Telephone line cord............... |
1 |
Handset................................ |
1 |
Part No. PFJA1030Z |
Part No. PFJA02B002Z |
Part No. PFJXE0805Z or |
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PFJXE1105Z |
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Handset cord........................ |
1 Paper tray ............................. |
1 Document tray ...................... |
1 |
Part No. PFJA04C002Z |
Part No. PFKS1076Z1 |
Part No. PFUS1406Z |
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Ink film.................................. |
1 A4 paper guide ..................... |
1 Operating instructions .......... |
1 |
Part No. PFKS1080Z |
Part No. PFQX1701Z |
Quick start sheet .................. |
1 |
Part No. PFQW1827Z
L If any items are missing or damaged, check with the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit. L The part numbers are subject to change without notice.
6 |
For Fax Advantage assistance, call 1-800-435-7329. |
Accessories
Accessory information
L The included film roll is 10 meters (321/2') long. We recommend that you buy a full-size replacement film 70 meters (229') for continuous use of your unit. For best results, use genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again.
L To install legal size recording paper, use the legal paper tray.
Model No. |
Item |
Specifications/Usage |
KX-FA93 |
Replacement film |
216 mm × 70 m (81/2" × 229') |
KX-FA52 |
Legal paper tray |
See page 12. |
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LTo place an order:
Telephone: Call 1-800-332-5368.
Fax: Send a fax to 1-800-237-9080.
Include:
–your name, shipping address and telephone number,
–credit card type, number, expiration date and your signature,
–order part number and quantity.
Internet: Visit our web site: http://www.panasonic.com/store (for customers in the U.S.A. ONLY)
LIf you have any questions about internet orders, please contact us at:
E-mail: panasonicdirect@panasonic.com Telephone: 1-866-888-2929
For Fax Advantage assistance, call 1-800-435-7329. |
7 |
Location of controls
A B C D E F G
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||||||||||||||||
H I J K |
L |
M N O P |
Q |
A{TONE}
LTo change from pulse to tone temporarily during dialing when your line has rotary pulse services.
B{CALLER IQ}
L To use the Caller IQ feature (page 80).
CDisplay
D{RECEIVE MODE}
L To change the receiving mode.
E{LOWER}
LTo select stations 6–10 for one-touch dial (page 34, 38, 46).
F{HELP}
L To print a quick reference (page 28).
G{CALLER ID}
L To use Caller ID service (page 40, 42).
H{FLASH}
LTo access special telephone services such as call waiting or for transferring extension calls.
I{REDIAL/PAUSE}
L To redial the last number dialed. L To insert a pause during dialing.
J{MUTE}
LTo mute your voice to the other party during a conversation. Press this button again to resume the conversation.
K{MONITOR}
LTo initiate dialing without lifting the handset.
LOne-touch keys
L To use one-touch dial (page 34, 38, 46).
LTo transmit to multiple entries (page 47, 50).
M{NAVIGATOR, VOLUME}
L To adjust volume (page 29).
LTo search for a stored name (page 38, 46).
LTo select the features or feature settings during programming (page 58, 59).
L To navigate to the next operation.
N{MENU}
L To initiate or exit programming.
O{COPY}
L To initiate copying (page 55).
P{STOP}
LTo stop an operation or cancel programming.
Q{FAX/START, SET}
L To initiate fax transmission or reception. L To store a setting during programming.
8 |
For Fax Advantage assistance, call 1-800-435-7329. |
Finding the Controls
Overview
Front view
A B C DEF G
AHandset
BDocument guides
CPaper tray
DDocument tray
ERecording paper entrance
FRecording paper exit
GTension plate
HFront cover
IDocument exit
JDocument entrance
KBack cover open button
LBack cover
HI J KL
Rear view
APower inlet
BTelephone line jack
CExternal telephone jack
DSpeaker
A |
BC D |
For Fax Advantage assistance, call 1-800-435-7329. |
9 |
Ink film
1 Open the front cover by pulling up the center part.
Center part
Front cover
2 Push the back cover open button (green) on the right side of the unit.
OR
Push the back cover open lever (green) inside of the unit.
Back cover open button (green)
Back cover
open lever (green)
3 Open the back cover.
Back cover
4 Insert the gear of blue core of the front ink film roll into the left slot of the unit (1). Insert the rear ink film roll (2).
Gear of blue core
Rear ink film roll
1 |
2 |
Left slot
Front ink film roll
10 |
For Fax Advantage assistance, call 1-800-435-7329. |
Installation
5 Turn the gear of blue core in the direction of the arrow.
Gear of blue core
Ink film
LMake sure that the ink film is wrapped around the blue core at least once.
Correct
6 Close the back cover securely by pushing down on the dotted area at both ends (1). Close the front cover securely (2).
Dotted area
1
2
Back cover
Front cover
Note:
LThe ink film is safe to touch, and will not rub off on your hands like carbon paper.
Blue core |
1 turn |
Tight
Incorrect
The ink film is not wrapped around the blue core.
Slack
Reverse
For Fax Advantage assistance, call 1-800-435-7329. |
11 |
Installation
Paper tray
The included paper tray is for letter size recording paper.
Insert tabs on the paper tray into slots on the back of the unit.
Paper tray
Tabs
Slots
Note:
LDo not place the unit in an area where the paper tray may be obstructed (i.e. by a wall etc.).
To use legal size paper
LPlease purchase a legal paper tray, Model No. KX-FA52 (page 7) and install it.
KX-FA52
Legal paper tray
To use A4 size paper
You need to install the A4 paper guide to the right side of the paper tray.
1.Insert the bottom tab on the A4 paper guide into the lower slot.
2.Press the guide into the upper slot.
A4 paper guide
Upper slot |
Bottom tab |
|
|
Lower slot |
12 |
For Fax Advantage assistance, call 1-800-435-7329. |
Installation
Document tray |
Handset |
|
Attach the document tray into the slots on the |
Connect the handset cord. |
|
recording paper exit. |
|
|
2 |
Document tray |
|
1
Handset cord
Slots
The recording paper will be ejected from the top of the unit after printing. The document tray prevents the printed paper from curling.
Document tray
Printed paper
For Fax Advantage assistance, call 1-800-435-7329. |
13 |
Installation
Recording paper
Letter, legal or A4 size recording paper can be loaded. The unit can hold up to 50 sheets of 75 g/m2 (20 lb.) paper. You may use 60 g/m2 to 90 g/m2 (16 lb. to 24 lb.) paper. See the note for paper specifications on page 84. For superior results, we recommend Hammermill® Jet Print paper. If you use legal size paper, please install a legal paper tray (page 12).
1 Fan the stack of paper to prevent a paper jam.
2 Pull the tension plate forward and hold open while inserting the paper.
Tab |
Side to be printed |
|
|
|
face down. |
Recording paper entrance
Tension plate
L The paper should not be over the tab.
LIf the paper is not inserted correctly, readjust the paper, or the paper may jam.
To add paper
1.Pull the tension plate forward and hold open while removing all of the installed paper.
2.Add paper to the stack of paper you removed and straighten.
3.Fan the stack of paper.
4.Pull the tension plate forward and hold open while inserting the paper.
Tension plate
Correct |
Incorrect |
|
Stack of |
|
paper |
14 |
For Fax Advantage assistance, call 1-800-435-7329. |
Selecting the way to use your fax machine
You may already have other devices such as telephone or telephone answering machine besides the fax machine. You may use them in the same room or different room. Depending on your situation, select the way you prefer to use your fax machine.
–Case 1:
Receives faxes and phone calls (on answering machine) on a single line (one phone number) (page 16)
–Case 2:
One line used for fax only (page 18)
–Case 3:
Fax machine and telephone share a single line (one phone number); Fax seldom used (page 20)
–Case 4:
Receives faxes and phone calls on a single line, but different numbers (Distinctive Ring) (page 22)
–Case 5:
Receives faxes and voice mail on same line, but different numbers (Distinctive Ring) (page 24)
–Case 6:
Computer with MODEM and fax machine share a single line (one phone number) (page 26)
Connecting to a telephone line jack and power outlet
Connect to LINE
(Line surge ) |
|
protector |
To a single |
|
telephone |
Telephone |
line jack |
line cord |
(RJ11C) |
To a power outlet (120 V, 60 Hz)
Power cord (Powerprotectorsurge)
Using surge protectors
LThe warranty does not cover damage due to power line surges or lightning. For additional equipment protection, we recommend the use of a surge protector. The following types are available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
Caution:
LWhen you operate this product, the power outlet should be near the product and easily accessible.
Note:
LTo avoid malfunction, do not position fax machine near appliances such as TVs or
speakers which generate an intense magnetic field.
LIf any other device is connected on the same line, this unit may disturb the network condition of the device.
For Fax Advantage assistance, call 1-800-435-7329. |
15 |
Connections and Setup
Case 1: Receives faxes and phone calls (on answering machine) on a single line (one phone number)
Your situation |
Connections |
|
You wish to use the fax machine and your |
Remove the stopper. |
|
answering machine in the same room. |
||
|
||
Telephone wiring image in |
|
|
house or office |
|
Single telephone line
(1 phone number)
Fax |
Answering |
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Answering machine |
|
(Not included) |
||
machine |
machine |
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|
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||
|
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Telephone |
To a single |
|
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telephone line |
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|
|
line cord |
|
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jack |
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|
|
|
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To a power |
|
|
|
outlet |
|
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Power cord |
|
16 |
For Fax Advantage assistance, call 1-800-435-7329. |
Connections and Setup
How to set up
{RECEIVE MODE}
{+}{-} {SET} {FAX/START}
1 Set the fax machine to FAX ONLY mode by pressing {RECEIVE MODE} until the following is displayed.
FAX
FAX ONLY MODE 3 RINGS
TEL
LThe display will show the number of rings before the fax machine answers a call in FAX ONLY mode.
2 Press {+} or {-} to change the ring setting to 5 and press {SET}.
3 Turn on your answering machine.
4 Adjust a ring setting of the answering machine less than 4.
LThis will allow the answering machine to answer the call first.
How to receive calls
At first your answering machine will pick up the call.
LIf the call is a phone call, the answering machine will record voice message
automatically.
LIf a fax calling tone is detected, the answering machine will be disconnected and the call will be switched to the fax machine. The fax machine will receive a fax automatically.
If the answering machine is turned off
The fax machine will ring 5 times and receive a fax automatically.
With the fax machine
1.When the fax machine rings, lift the handset of the fax machine.
2.When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {FAX/START}.
3.Replace the handset.
L The fax machine will start reception.
With an extension telephone
1.When the extension telephone rings, lift the handset of the extension telephone.
2.When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {*}{#}{9} (pre-selected fax activation code) firmly.
3.Replace the handset.
L The fax machine will start reception.
Note:
LYou can change the fax activation code in feature #41 (page 62).
For Fax Advantage assistance, call 1-800-435-7329. |
17 |
Connections and Setup
Case 2: One line used for fax only
Your situation |
Connections |
|
You wish to use the fax machine only for fax |
|
|
reception/transmission. |
Connect to LINE. |
|
Telephone wiring image in |
|
|
house or office |
|
|
Single |
|
|
telephone |
|
|
line |
|
|
(1 phone |
|
|
number) |
|
|
Fax machine |
|
|
|
|
To a single |
|
Telephone |
telephone line |
|
jack |
|
|
line cord |
|
|
|
|
|
|
To a power |
|
Power cord |
outlet |
|
|
18 |
For Fax Advantage assistance, call 1-800-435-7329. |
Connections and Setup
How to set up |
|
|
How to receive calls |
|
{RECEIVE MODE} |
Just leave it. When the other party sends a fax, |
|
|
the fax machine will receive it automatically. |
||
|
|
|
|
|
|
|
|
{+}{-} {SET}
1 Set the fax machine to FAX ONLY mode by pressing {RECEIVE MODE} until the following is displayed.
FAX
FAX ONLY MODE 3 RINGS
TEL
LThe display will show the number of rings before the fax machine answers a call in FAX ONLY mode.
2 Press {+} or {-} to change the ring setting to 2 and press {SET}.
For Fax Advantage assistance, call 1-800-435-7329. |
19 |
Connections and Setup
Case 3: Fax machine and telephone share a single line (one phone number); Fax seldom used
Your situation |
Connections |
You wish to use the fax machine and an |
|
extension telephone in a different room. Most |
Connect to LINE. |
incoming calls are phone calls and the fax |
|
machine is seldom used for fax reception. |
|
Telephone wiring image in house or office
Room |
Room |
Single |
|
|
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|
|
|
|
telephone |
|
|
|
line |
|
|
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(1 phone |
|
|
|
number) |
|
Extension |
Fax machine |
|
To a single |
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telephone line |
||
telephone |
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Telephone |
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|
jack |
||
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|
line cord |
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|
|
|
|
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To a power |
|
|
Power cord |
outlet |
|
|
|
20 |
For Fax Advantage assistance, call 1-800-435-7329. |
Connections and Setup
How to set up
{RECEIVE MODE}
{FAX/START}
Set the fax machine to TEL mode by pressing {RECEIVE MODE} until the following is displayed.
FAX
TEL MODE
TEL
How to receive calls
You can receive a fax with the fax machine and an extension telephone.
With the fax machine
1.When the fax machine rings, lift the handset of the fax machine.
2.When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {FAX/START}.
3.Replace the handset.
L The fax machine will start reception.
With an extension telephone
1.When the extension telephone rings, lift the handset of the extension telephone.
2.When document reception is required, a fax calling tone (slow beep) is heard, or no sound is heard, press {*}{#}{9} (pre-selected fax activation code) firmly.
3.Replace the handset.
L The fax machine will start reception.
Note:
LYou can change the fax activation code in feature #41 (page 62).
For Fax Advantage assistance, call 1-800-435-7329. |
21 |
Connections and Setup
Case 4: Receives faxes and phone calls on a single line, but different numbers (Distinctive Ring)
Your situation
You wish to use the fax machine and your answering machine in a different room and receive faxes and phone calls automatically. You must get another phone number to use for fax besides the current phone number. To get a new phone number, you need to subscribe to Distinctive Ring service at your local telephone company.
LDistinctive Ring service may be called Identa Ring service. The name of service depends on the telephone company.
Telephone wiring image in house or office
2 numbers example
Room |
Room |
Single |
|
|
|
|
|
telephone |
|
|
line |
|
|
(2 phone |
|
|
numbers) |
Answering |
Fax machine |
machine |
Facsimile No. |
|
|
Telephone No. |
(555-1333) |
(555-1111) |
|
Connections
Connect to LINE.
To a single
Telephone
telephone line
line cord
jack
To a power
outlet
Power cord
22 |
For Fax Advantage assistance, call 1-800-435-7329. |
Connections and Setup
How to set up
1 Subscribe to Distinctive Ring service at your local telephone company to get a new phone number.
2 Turn on the Distinctive Ring in feature #31 (page 53).
LThe display shows the following and you cannot change the receiving mode while the Distinctive Ring feature is activated.
FAX
TEL
How to receive calls
If the number assigned for phone calls is called, the fax machine and answering machine will ring and then the answering machine will record voice message automatically.
If the number assigned for fax is called, the fax machine and answering machine will ring and then the fax machine will start fax reception automatically.
If you subscribe for three or more phone numbers in a single telephone line
You will get phone numbers and each phone number has a different ring pattern.
To use one number for fax, program the ring pattern assigned for fax in feature #32 by referring to the ring pattern table (page 54).
For Fax Advantage assistance, call 1-800-435-7329. |
23 |
Connections and Setup
Case 5: Receives faxes and voice mail on same line, but different numbers (Distinctive Ring)
Your situation |
Connections |
You have already subscribed to voice mail |
|
service and also wish to receive a fax |
Connect to LINE. |
automatically. |
|
You must get another phone number to use for |
|
fax besides the current phone number. To get a |
|
new phone number, you need to subscribe to a |
|
Distinctive Ring service at your local telephone |
|
company. |
|
L Distinctive Ring service may be called Identa |
|
Ring service. The name of service depends |
|
on the telephone company. |
|
Telephone wiring image in house or office
2 numbers example |
|
To a single |
|
|
|
Telephone |
telephone line |
|
|
jack |
|
|
|
line cord |
|
Room |
Room |
|
|
|
|
||
|
Single |
|
|
|
telephone |
|
To a power |
|
line |
Power cord |
outlet |
|
(2 phone |
|
|
|
|
|
|
|
numbers) |
|
|
Extension |
Fax machine |
|
|
telephone |
(555-1111) |
|
|
(555-1111) |
|
|
|
Telephone company service
Voice mail
(555-1333)
24 |
For Fax Advantage assistance, call 1-800-435-7329. |
Connections and Setup
How to set up
1 Subscribe to Distinctive Ring service at your local telephone company to get a new fax number.
LYou do not need to apply to a voice mail service for the new number.
2 Turn on the Distinctive Ring, feature #31 (page 53).
LThe display shows the following and you cannot change the receiving mode while the Distinctive Ring is activated.
FAX
TEL
How to receive calls
If the number assigned for phone calls is called, the voice message will be recorded in voice mail service.
If the number assigned for fax is called, the fax machine will ring. If an extension telephone is connected on the same line, it will also ring. Then the fax machine will start fax reception automatically.
If you subscribe for three or more phone numbers in a single telephone line
You will get phone numbers and each phone number has a different ring pattern.
To use one number for fax, program the ring pattern assigned for fax in feature #32 by referring to the ring pattern table (page 54).
For Fax Advantage assistance, call 1-800-435-7329. |
25 |
Connections and Setup
Case 6: Computer with MODEM and fax machine share a single line (one phone number)
Your situation
You wish to use a computer connected via MODEM and the fax machine on a single telephone line.
The fax machine and the computer are in the same room and you don’t want the computer to answer the incoming call automatically.
Telephone wiring image in house or office
Single telephone line
(1 phone number)
Fax Computer machine
Connections
Remove the stopper.
Computer
Telephone |
To a single |
|
telephone line |
||
line cord |
||
jack |
||
|
||
|
To a power |
|
|
outlet |
|
Power cord |
|
Note:
LIf you are subscribed to the ADSL service, fax transmission/reception may be disturbed, or you may hear interference noise during telephone conversation. A filter to prevent this is provided from your service company. Please attach the filter to the telephone line cord of the fax machine.
|
To the |
|
|
computer |
|
|
To a single |
|
Telephone |
telephone |
|
line jack |
||
line cord |
||
Filter |
26 |
For Fax Advantage assistance, call 1-800-435-7329. |
Connections and Setup
How to set up
{RECEIVE MODE}
{+}{-} {SET}
1 Set the fax machine to FAX ONLY mode by pressing {RECEIVE MODE} until the following is displayed.
FAX
FAX ONLY MODE 3 RINGS
TEL
L The display will show the number of rings before the fax machine answers a call in FAX ONLY mode.
LYou can change the ring count setting by pressing {+} or {-}.
Press {SET} to complete the ring count setting.
2 Confirm the automatic answer feature on the computer is set to “OFF”.
How to receive calls
When receiving calls, the fax machine will automatically answer all calls and only receive fax documents.
Note:
LIf you use your computer as an answering machine, please refer to “Case 1: Receives faxes and phone calls (on answering machine) on a single line (one phone
number)”.
LWhen the fax machine is using the telephone line (ex. during phone calls, fax
sending/receiving), telephone line is busy and MODEM cannot be used.
LWhen the PC is using the telephone line, the following will be displayed:
EXT. IN USE
Do not use the fax machine while the message is displayed, or else the PC activities could be disturbed.
For Fax Advantage assistance, call 1-800-435-7329. |
27 |
Help function
You can print a quick reference for assistance as follows.
8. List of available reports.
{HELP}
REPORTS
PRESS SET
9. How to use the Caller ID service.
CALLER ID
PRESS SET
3 Press {SET}.
PRINTING
{<}{>} {SET}
1 Press {HELP}.
PRESS NAVI.[( )] & SET
2 Press {<} or {>} until the desired item is displayed.
1.How to set the date, time, your logo and fax number.
QUICK SET UP
PRESS SET
2. How to program the features.
FEATURE LIST
PRESS SET
3.How to store names and telephone numbers in the directory and how to dial them.
DIRECTORY
PRESS SET
4.Help with problems sending/receiving faxes.
FAX SND/RCV
PRESS SET
5. How to use the copier function.
COPIER
PRESS SET
6.Frequently asked questions and answers.
Q and A
PRESS SET
7.Explanation of error messages shown on the display.
ERRORS
PRESS SET
28 |
For Fax Advantage assistance, call 1-800-435-7329. |