Panasonic UF-4500, UF-5500 Operating Instruction

Operating Instructions

Facsimile Transceiver

Model No. UF-5500

UF-4500

Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference.

Panasonic assumes no responsibility for injuries or property damage resulting from failures

arising out of improper installation or operation inconsistent with this Operating Instructions English manual.

Appendix Problem Solving Printout Journals PanasonicManagementDocumentSystem Network Advanced Basic Programming Installing Your Getting to Know and Lists (UF-5500 Only) Features Features Operations Your Machine Machine Your Machine

Main Unit and Accessories

Unpack the carton and check that you have all the accessories illustrated.

Machine

Toner Cartridge

(starter)*1

Drum Cartridge

Telephone Line Cable				Power Cord		Important Information Guide

Quick Installation Guide		CD-ROM		Recording Paper Tray

Final Installed View

Document Tray

*1 Prints about 500 pages.

2

Table of Contents
Getting to Know Your Machine
Main Unit and Accessories............................................................................................	2
Safety Information..........................................................................................	8
Precautions.....................................................................................................................	13
Security Suggestions for Key Operators .....................................................................	14
External View ..................................................................................................................	15
Control Panel ..................................................................................................................	16
Function Key...................................................................................................................	18
Connections....................................................................................................................	19
Installing Your Machine
Installing the Toner and Drum Cartridge .....................................................................	20
Loading the Recording Paper .......................................................................................	23
How to Load the Recording Paper .................................................................	23
Setting the Dialing Method (Tone or Pulse).................................................................	24
Adjusting the Volume ....................................................................................................	25
User Parameters.............................................................................................................	26
General Description........................................................................................	26
Setting the Date and Time..............................................................................	26
Setting Your LOGO (NAME/COMPANY) .......................................................	27
Setting Your Character ID ..............................................................................	28
Setting Your ID Number (Fax Telephone Number) ........................................	29
Setting the Key Operator Password ...............................................................	30
Entering Characters .......................................................................................................	31
Programming Your Machine
One-Touch/Abbreviated Dialing Numbers ...................................................................	32
Entering One-Touch/Abbreviated Dialing Numbers .......................................	32
Editing One-Touch/Abbreviated Dialing Numbers..........................................	34
Printing Out a Directory Sheet........................................................................	36
Customizing Your Machine ...........................................................................................	37
General Description........................................................................................	37
Setting the Fax Parameters...........................................................................	37
Fax Parameter Table......................................................................................	38
Basic Operations
Loading Documents.......................................................................................................	44
Documents You Can Send.............................................................................	44
Documents You Cannot Send........................................................................	44
How to Load Documents ................................................................................	45
Basic Transmission Settings ........................................................................................	46
General Description........................................................................................	46
Contrast..........................................................................................................	46
Resolution ......................................................................................................	46
Communication Journal (COMM. JOURNAL) ...............................................	47

3

Basic Operations
Sending Documents.......................................................................................................	48
General Description .......................................................................................	48
Memory Transmission....................................................................................	50
Wrong Transmission Prevention Function .....................................................	54
Direct Transmission .......................................................................................	57
Voice Mode Transmission..............................................................................	61
Transmission Reservation .............................................................................	62
Redialing ........................................................................................................	65
Receiving Documents....................................................................................................	66
Reception Modes ...........................................................................................	66
Telephone Mode ............................................................................................	67
Fax / Tel Auto Switching Mode ......................................................................	68
Fax Mode .......................................................................................................	69
TAM (Telephone Answering Machine) Interface Mode..................................	70
Print Reduction ..............................................................................................	72
Receiving Oversize Documents.....................................................................	73
Substitute Memory Reception........................................................................	74
Making Copies ...............................................................................................................	75
Copies............................................................................................................	75
Advanced Features
Timer Controlled Communications ..............................................................................	76
General Description .......................................................................................	76
Deferred Transmission...................................................................................	76
Deferred Polling .............................................................................................	77
Polling .............................................................................................................................	78
General Description .......................................................................................	78
Setting the Polling Password .........................................................................	78
Preparing to be Polled ...................................................................................	79
To Poll Documents from Another Station.......................................................	80
Program Keys .................................................................................................................	81
General Description .......................................................................................	81
Setting for Group Dialing................................................................................	81
Setting for Deferred Transmission .................................................................	82
Setting for Deferred Polling............................................................................	83
Setting for Normal Polling ..............................................................................	84
Changing or Erasing the Program Key Settings ............................................	85
Edit File Mode .................................................................................................................	86
General Description .......................................................................................	86
Printing a File List ..........................................................................................	86
Viewing the Contents of a File List.................................................................	87
Changing the Start Time or the Station of a File............................................	88
Deleting a File ................................................................................................	89
Printing Out a File ..........................................................................................	90
Adding Documents into a File ........................................................................	91
Retry an Incomplete File ................................................................................	92

4

Table of Contents

Access Code...................................................................................................................	93
General Description........................................................................................	93
Setting the Access Code ................................................................................	93
Operating Your Machine with the Access Code.............................................	94
Receive To Memory........................................................................................................	95
General Description........................................................................................	95
Setting the RCV To Memory Password..........................................................	95
Setting RCV To Memory ................................................................................	96
Printing Out Documents .................................................................................	97
Junk Fax Filtering...........................................................................................................	98
General Description........................................................................................	98
Set the Filter ...................................................................................................	99
Receive without ID .........................................................................................	100
Received ID Print ...........................................................................................	101
Register Junk Fax Number.............................................................................	102
Distinctive Ring Detector (DRD) ...................................................................................	103
General Description........................................................................................	103
Fax Cover Sheet .............................................................................................................	104
General Description........................................................................................	104
To use the Fax Cover Sheet ..........................................................................	104
PIN Code Access............................................................................................................	106
General Description........................................................................................	106
Selecting the Access Method (Prefix or Suffix) ..............................................	106
Dialing with a PIN Code .................................................................................	107
Fax Forward ....................................................................................................................	108
Setting Fax Forward .......................................................................................	108
Department Code ...........................................................................................................	110
General Description........................................................................................	110
Setting the Department Code.........................................................................	110
Changing or Erasing the Department Code ...................................................	112
Sending Document with Department Code ....................................................	114
Printing a Department Code List ....................................................................	115
Printing a Department Code Journal ..............................................................	116
Multiple LOGO ................................................................................................................	118
General Description........................................................................................	118
Setting the Multiple LOGO .............................................................................	118
Changing or Erasing the Multiple LOGO........................................................	119
Sending Document with Multiple LOGO.........................................................	120
Printing a Multiple Logo List ...........................................................................	121

5

Network Features
Selective Reception .......................................................................................................	122
General Description .......................................................................................	122
Setting the Selective Reception .....................................................................	122
Password Communications ..........................................................................................	123
General Description .......................................................................................	123
Compatibility with Other Machines.................................................................	123
Setting Password Transmission.....................................................................	124
Setting Password Reception..........................................................................	125
Using Password Transmission.......................................................................	126
Using Password Reception............................................................................	127
Confidential Mailbox ......................................................................................................	128
General Description .......................................................................................	128
Confidential Mailbox.......................................................................................	128
Sending a Confidential Document to a Remote Station's Mailbox.................	129
Polling a Confidential Document from a Remote Station's Mailbox ...............	130
Receiving a Confidential Document to Your Machine's Mailbox....................	131
Storing a Confidential Document in Your Machine's Mailbox ........................	132
Printing Out a Confidential Document from Your Machine's Mailbox ............	133
Deleting a Confidential Document Stored in Your Machine's Mailbox ...........	134
Sub-addressing ..............................................................................................................	135
What is Sub-Addressing? ..............................................................................	135
To set the Sub-address into a One-Touch/ABBR. Dialing Numbers..............	136
To send a Document with Sub-address.........................................................	137

Panasonic Document Management System (UF-5500

Only)

Setting the Network Parameters ...................................................................................	138
Setting the User (Network) Parameters .........................................................	138
Setting the User Parameters for the LAN Interface .......................................	139
Installing the Printer Driver and Application Software ...............................................	140
General Description .......................................................................................	140
When Connecting using a USB Port..............................................................	142
When Connecting using a Network Port ........................................................	144
Using the machine as a Printer.....................................................................................	146
Printing from Windows Applications...............................................................	146
Using the machine as a Scanner ..................................................................................	147
Scanning from Your Computer (USB Connection) ........................................	147
Setting the Scanner Parameters....................................................................	148
Scanner Parameter Table..............................................................................	149
Scanning from Your Machine (Network Connection).....................................	150
Using the machine as a PC Fax ....................................................................................	152
Sending Documents from Your PC (USB Connection)..................................	152
Sending Documents from Your PC (Network Connection) ............................	153

6

Table of Contents
Printout Journals and Lists
Journals and Lists..........................................................................................................	154
General Description........................................................................................	154
Transaction Journal........................................................................................	154
Individual Transmission Journal (IND. XMT JOURNAL) ................................	155
Communication Journal (COMM. JOURNAL) ................................................	158
One-Touch/Abbreviated and Directory Search List........................................	160
Program List ...................................................................................................	163
FAX Parameter List ........................................................................................	164
Toner/Drum Cartridge Order Forms ...............................................................	165
Problem Solving
Troubleshooting .............................................................................................................	166
Troubleshooting..............................................................................................	166
Information Codes ..........................................................................................	170
Clearing a Recording Paper Jam ...................................................................	173
Clearing a Document Jam..............................................................................	174
Cleaning the Document Scanning Area .........................................................	176
Checking the Telephone Line.........................................................................	177
Appendix
Specifications .................................................................................................................	178
Recording Paper Specifications ...................................................................................	180
Options and Supplies ....................................................................................................	181
FCC Notice for Users in USA ........................................................................................	182
Notice to Users in Canada.............................................................................................	184
Glossary ..........................................................................................................................	186
ITU-T Image No. 1 ...........................................................................................................	189
Index ................................................................................................................................	190
Information of copyrights and licenses .......................................................................	192
Important Information ....................................................................................................	199

7

Safety Information

For Your Safety

To prevent severe injury and loss of life, read this section carefully before using your machine to ensure proper and safe operation of your machine.

■ This section explains the Warnings and Cautions used in this Operating Instructions manual.

WARNING	Denotes a potential hazard that could result in serious injury, or death.
CAUTION	Denotes hazards that could result in minor injury, or damage to the machine.

■This section also explains the graphic symbols used in this Operating Instructions manual. (Graphic symbols below are the examples)

These symbols are used to alert operators to a specific operating procedure that must not be performed.

These symbols are used to alert operators to a specific operating procedure that must be emphasized in order to operate the machine safely.

This symbol is used to alert operators to a heated surface that may cause burns and requires close attention.

WARNING

Power and Ground Connection

Cautions

Ensure that the plug connection is free of dust. In a damp environment, a contaminated connector can draw a significant amount of current that can generate heat and eventually cause fire if left unattended over an extended period of time.

Always use the power cord provided with your machine.

If you use a cord with an unspecified current rating, the machine, or plug may emit smoke, or become hot to the touch.

Do not attempt to repair, pull, bend, chafe, or otherwise damage the power cord. Do not place a heavy object on the cord. A damaged cord can cause fire, or electric shocks.

Never touch a power cord with wet hands. Danger of electric shock exists.

If the power cord is broken, or insulated wires are exposed, contact the authorized Panasonic dealer for a replacement. Using a damaged cord can cause fire, or electric shocks.

When disconnecting the machine, grasp the plug instead of the cord. Pulling on a cord forcibly can damage it and cause fire, or electric shock.

Stop operation immediately if your machine emits smoke, excessive heat, unusual noise or smell, or if water is spilt onto the machine.

These conditions can cause fire. Immediately unplug the machine and contact the authorized Panasonic dealer.

When the machine is not used over an extended period of time, unplug it. If an unused machine is left connected to a power source for a long period, degraded insulation can cause electric shocks, current leakage or fire.

Be sure to unplug the machine before accessing the interior of the machine for cleaning, maintenance or fault clearance. Access to a live machine’s interior can cause electric shock.

Once a month, unplug the machine and check the power cord for the following. If you notice any unusual condition, contact the authorized Panasonic dealer.

●The power cord is plugged firmly into the receptacle.

●The plug is not excessively heated, rusted, or bent.

●The plug and receptacle are free of dust.

●The cord is not cracked or frayed.

8

Safety Information

Operating Safeguards

Do not touch areas where these caution labels are attached to, the surface may be very hot and may cause severe burns.

Do not place any liquid container such as a vase or coffee cup on the machine. Spilt water can cause fire or shock hazard.

Do not place any metal parts such as staples or clips on the machine. If metal and flammable parts get into the machine, they can short-circuit internal components and cause fire or electric shocks.

If debris (Metal or liquid) gets into the machine, unplug the machine immediately.

Contact the authorized Panasonic dealer. Operating a debris-contaminated machine can cause fire or electric shock.

Never open or remove machine covers that are secured with screws unless specifically instructed in the “Operating Instructions”. A highvoltage component can cause electric shocks.

Do not try to alter the machine configuration or modify any parts. An unauthorized modification can cause smoke or fire.

Consumable Safeguards

Never dispose of toner into an open flame. Toner remaining in the cartridge can cause an explosion, burns, and/or injuries. For disposal or recycling information, contact your local authorities, or your local waste officials.

CAUTION

Installation and Relocation

Cautions

Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that may catch fire.

Do not place the machine in a hot, humid, dusty or poorly ventilated environment. Prolonged exposure to these adverse conditions can cause fire or electric shocks.

Place the machine on a level and sturdy surface that can withstand a weight of the machine. If tilted, the machine may tip-over and cause injuries.

When relocating the machine, contact the authorized Panasonic dealer.

When moving the machine, be sure to unplug the power cord from the outlet. If the machine is moved with the power cord attached, it can cause damage to the cord which could result in fire or electric shock.

Operating Safeguards

Do not place a magnet near the safety switch of the machine. A magnet can activate the machine accidentally, resulting in injuries.

Do not use a highly flammable spray or solvent near the machine. It can cause fire.

Never touch heated areas near the heat roller. You can get burnt.

If a sheet of paper is wrapped around the heat roller, do not try to remove it yourself to avoid injuries or burns. Unplug the machine immediately and contact an authorized Panasonic dealer.

Do not use conductive paper. Ex: carbon paper, and coated paper. When paper misfeed occurs, it can cause a short-circuit and fire.

Do not place any heavy objects on the machine. An off-balanced machine can tip-over or the heavy object can fall, causing damage and/or injuries.

Keep the room ventilated when using the machine for an extended period of time to minimize the ozone density in the air.

When removing misfed paper, make sure that no pieces of torn paper are left in the machine. A piece of paper remaining in the machine can cause fire. If a sheet of paper is wrapped around the heat roller or when clearing a misfed paper that is difficult or impossible to see, do not try to remove it by yourself. Doing so can cause injuries or burns. Unplug the machine immediately and contact an authorized Panasonic dealer.

If accessing the inner components of the machine to clear misfed paper, etc., exercise care not to touch heated areas, or you may get burned.

9

Your Machine

Getting to Know

Safety Information

For Your Safety

CAUTION

Caution on Toner Use

■Avoid ingestion, inhalation, eye or skin contact.

●If ingestion occurs, drink several glasses of water to dilute stomach contents.

●If inhalation occurs, exit the area immediately into the fresh air.

●If skin contact occurs, wash thoroughly with soap and water.

●If eye contact occurs, flush thoroughly with water.

●In all cases, seek medical treatment if adverse symptoms occur.

■When the toner cartridge is at the end of its life, do not dispose of it into a fire. It can cause an explosion and you can get burnt.

■Keep the toner cartridge out of children’s reach. Store in a cool and dry place (low humidity).

Do not unseal the toner cartridge unless you are ready to use it.

Black Toner INGREDIENTS:

Polyester resin

Carbon black(1333-86-4)

Others

For USA only

Distributed by Panasonic System Networks Company of America, Unit of Panasonic Corporation of North America One Panasonic Way Secaucus, NJ 07094

Consumable Safeguards

Never heat the drum cartridge, or scratch its surface. A heated or scratched drum can be hazardous to your health.

Others

■The machine has a built-in circuit for protection against lightning-induced surge current. If lightning strikes in your neighborhood, maintain ample distance from the machine and do not touch the machine until the lightning has stopped.

■If you notice flickering or distorted images or noises on your audio-visual units, your machine may be causing radio interference. Unplug the machine and if the interference disappears, the machine is the cause of the radio interference. Perform the following procedure until the interference is corrected.

●Move the machine and the TV and/or radio away from each other.

●Reposition or reorient the machine and the TV and/ or radio.

●Unplug the machine, TV and/or radio, and replug them into outlets operating on different circuits.

●Reorient the TV and/or radio antennas and cables until the interference stops. For an outdoor antenna, ask your local electrician for support.

●Use a coaxial cable antenna.

■This product contains a CR Coin Cell Lithium Battery which contains Perchlorate Material - special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:

●DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.

●AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.

●DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.

SAVE THESE INSTRUCTIONS.

10

Safety Information

CAUTION

Denotes hazards that could result in minor injury or damage to the machine.

Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that may catch fire.

Avoid exposure to direct sunlight.

Install the machine on a flat surface, leave at least 10 cm (4") of space between the machine and other objects.

Do not block the ventilation openings.

Do not place any heavy objects on the machine. An off-balanced machine can tip-over or the heavy object can fall, causing damage and/or injuries.

11

Your Machine

Getting to Know

Safety Information

Installation

■The maximum power consumption is approx. 950 W. A properly wired (grounded), dedicated, 15A, 120V AC outlet is required. Do not use an extension cord. Please ensure that the machine is installed near a wall outlet and is easily accessible.

■The machine should not be installed in areas with the following conditions:

●Extremely high or low temperature and humidity. The machine should be installed under the following

ambient conditions:

Temperature : 50 to 90.5 ˚F (10 to 32.5 ˚C) Relative Humidity : 20 to 70 %

●In areas with chemical fume concentration.

●With unstable or uneven conditions (floors, etc.).

●Direct exposure to sunlight or fluorescent light.

●In areas of high dust concentration.

●Directly in the air conditioning flow.

●In areas of poor ventilation.

●In areas with extreme vibration.

Supplies

■Store the toner and paper in a cool area with low humidity.

■Use of other than genuine Panasonic supplies can damage the machine. This may void the warranty of the machine and supplies. Be sure to use only genuine Panasonic Toner Cartridge (UG-5591) / Drum Cartridge (UG-5590) designed for optimum performance.

■Dispose of Toner Cartridge and/or OPC Drum Unit(s) according to your local regulations.

Illegal Copies

It is unlawful to make copies of certain documents.

Copying certain documents may be illegal in your country. Penalties of fines and/or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy in your country.

●Currency

●Bank notes and cheques

●Bank and government bonds and securities

●Passports and identification cards

●Copyright material or trademarks without the consent of the owner

●Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy.

In case of doubt, contact your legal counsel.

Notice:

Install your machine near a supervised area to prevent illegal copies from being made.

Others

Panasonic is not responsible for data loss and any consequence caused by computer virus infection or external shocks.

Moving the unit

When moving the unit, hold by the grips (A) on both sides.

A

A

12

Precautions

Precautions

■ Laser Safety

LASER SAFETY

This unit employs a laser. Only qualified service personnel should attempt to service this device due to possible eye injury.

CAUTION:

USE OF CONTROLS, ADJUSTMENTS OR PERFORMANCE PROCEDURES OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.

CLASS 1 LASER PRODUCT APPAREIL A LASER DE CLASSE 1

■ Laser diode properties:

Laser output: Max. 15 mW Wavelength: 760 nm - 800 nm Emission duration: Continuous

■ Caution Label

PNQT2154ZA

13

Your Machine

Getting to Know

Security Suggestions for Key Operators

To keep your machine’s highly-sensitive document data secure, the designated Key Operators are instructed to perform the recommended security measures described below for the initial machine installation, network connection, network configuration, setup of security functions, and replacement and disposal of the machine.

1.Key Operators are required to verify the identity of the manufacturer’s service technician, or of an affiliated company’s staff, or marketing company, by requesting their ID Card.

Do not give the device information by phone or Email.

2.Always connect through a Firewall when installing your device on a network that is connected to the Internet. When connecting this device to a client PC or a server, we recommend configuring your network environment with a switching hub to prevent your device from being wiretapped.

3.A Key Operator ID Code and Passwords is essential to maintaining the security of the device. Key Operators are required to change the ID Code and Passwords from the initial setting, and keep the ID Code and Passwords confidential and in a safe place.

4.To prevent illicit use by unauthorized personnel, perform the following for ID/password settings.

1)Use the maximum number of digits.

2)Use a variety of the accepted character types.

3)Change the ID and password periodically.

Make sure that the setting screen can only be seen by the Key Operator when setting/changing various ID and passwords. Keep this information confidential.

5.Delete the data completely before transferring or destroying the device.

6.Scanned(text and images), received and set/ registered information(addresses) are your responsibility. If the device mulfunctions and the data are deleted, it cannot be recovered and is not covered in the warranty.

7.Incorrect settings may leak settings or impede use of this device. Check the details carefully when performing settings.

8.On occasion, the clock may need adjustment. (lunar inequality: 1 minute)

The Key Operator plays a critical part in maintaining and controlling the security of the device and in prevention of its unauthorized access, therefore, it is of utmost importance that you understand the content described in the Operating Instructions and that you follow the suggestions herein.

14

External View

ADF (Automatic Document Feeder) Cover

Document Guides

Document Tray

Control Panel

Power Switch

Recording Paper Tray

Recording Paper Cassette

Document Tray

Recording Paper Tray

15

Your Machine

Getting to Know

Control Panel

2	4	5	6	8	10	12	14	16
1	3		7		9	11	13	15

18

17

* The pictured model is UF-5500.

*The picture shows the position of the UF-4500 Resolution button.

No.	Icon	Contents	No.	Icon	Contents
		- Used to set to Normal, Lighter			Status LED lamp (RED)
		or Darker. (See page 46)			- Lights/Flashes when trouble
					occurs.
					Lights: Machine has detected a

trouble status

- No paper in the selected tray or toner has run out.

- Machine has detected trouble, such as paper misfed or jammed.

Flashes: Machine detected an alarm status

- No paper in the tray. (Tray not selected)

- Toner is getting low, etc.

16

Control Panel

No.	Icon	Contents	No.	Icon	Contents
		Active LED lamp (GREEN)			- Used to set to Standard, Fine,
		Flashes: When machine is			Super-Fine or Halftone.
		active.			(See page 46)
		Lights: When the received fax
		message is in memory.
		Used for Scanner Function.			- Use this button when
		(For UF-5500 only)			resetting all the previously
					set functions.

- Used to start or select the function. (See page 18)

	Used for the following:
	-	Used to carry out setting operations.
	-	Search for a station name. (See pages 52 and 60)
	-	Adjust the monitor and ringer volume. (See page 25)
8	-	Move the cursor while entering numbers and characters.

-Search the station name for Directory Search Dialing.

-Confirm the entered station for multi-station communication.

-Confirm the current communication modes (Ex: Page number, ID, Dialed Telephone number, File number) when the unit is ON LINE.

	-	Used to start On-Hook			-	Used to separate the Sub-
9		Dialing. (See page 61)		10		Address from the telephone
						number.
	-	Used to enter a pause when			-	Used to start Abbreviated
11		entering or dialing a telephone		12		Dialing.
		number, or to redial the last				(See pages 51 and 59)
		dialed number.
		Keypad
		-	Used for manual number dialing, entering phone numbers, and numerical
13			entries.
			Key
		-	Used to temporarily change the dialing mode to Tone when Pulse mode is set.
	-	Press this key to start activation.			-	Used for copy operations.
14				15		(See page 75)
	-	Press this button when you want			Used to switch between the
16		to stop communication,		17	upper row (01-16) or lower row
		registration operation, or audible			(17-32) of the One-Touch Keys.
		tone.
18	One-Touch Keys (01-32)
	-	Used for One-Touch Dialing. (See pages 51 to 58)

17

Your Machine

Getting to Know

Function Key

Any function can be started by first pressing Function and then entering the function number, or by

pressing the		or	scroll keys repeatedly until the desired function appears on the display.
		1	Deferred Communication
			1	= XMT
			2	= Polling

2

3

6

7

8

9

Advanced Communication

1 = Not Used

2 = Confidential Communication

Polling

1 = Polling

2 = Polled

Print List

1 = Journal (Print/View)

2 = One-Touch/Abbreviated/Directory Search List

3 = Program List

4 = Fax Parameter List

5 = Not Used

6 = Individual XMT Journal

Set Mode

1 = User Parameters

•Date & Time

•Company Name

•Character ID

•ID Number (Fax Telephone Number)

•IP Address (This is a partial list, for additional Functions, see page 138) 2 = One-Touch/Abbreviated Numbers

3 = Program Keys

4 = Fax Parameters

5 - 7 = Not Used

8 = Maintenance

•Clean Drum Count

•Toner/Drum Order Forms

Select Mode

1 = Communication Journal = OFF/ON/INC

2 = Not Used

3 = Cover Sheet = OFF/ON

4 = Password-XMT = OFF/ON

5 = RCV to Memory = OFF/ON

6 - 8 = Not Used

9 = Memory XMT = OFF/ON

Edit File Mode

1 = File List (Print/View)

2 = Change Time/Station

3 = Delete File

4 = Print File

5 = Add Document

6 = Retry Incomplete File

18

Telephone Line Cable

Connections

Power Cord

Plug the supply cord into the main AC socket outlet.

Connect the supply cord coupler into the main supply inlet on

the rear of the machine.

Warning: This apparatus must be properly grounded. Do not modify the AC outlet.

Power Cord (Included)

USB Cable (Optional) (USB 2.0): UF-5500 Only

For connecting a USB Cable when using your machine as printer and/or scanner.

External Telephone

Telephone Jack

(Optional) (Included)

You can connect an additional standard single line telephone to the machine. To connect the telephone, break off the protective tab on the TEL jack.

If using an External Telephone option with the machine, the machine does not detect the external telephone being in use.

When sending a Fax, ensure the external telephone is hung up before dialing.

LAN Cable (Optional) : UF-5500 Only

For connecting a LAN Cable when using your machine as printer, scanner and/or PC Fax.

Telephone Line Cable

Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine.

Do not extend the telephone line cord. In the event of problems, you should contact your equipment supplier in the first instance.

Warning:

•To assure continued emission limit compliance;

–use only shielded USB cable (Example:Hi-Speed USB 2.0 certified cable).

–use only shielded LAN cable (category 5 straight cable).

•To protect the unit, use only shielded USB cable in areas where thunderstorms occur.

19

Your Machine

Getting to Know

Installing the Toner and Drum Cartridge

1	Shake vertically more than 5 times.

2

3

Remove the protective seal.

Note: Pull on the seal slowly and straight out.

Set the Toner Cartridge into the Drum Cartridge.

4	Firmly press down on the toner cartridge ( ).
	Keep pressing down while turning both levers
	located on each side of the toner cartridge
	towards you ( ).

20

Installing the Toner and Drum Cartridge

5								Make sure that the arrows match, to install the
								toner cartridge correctly.

6	Open the Printer Cover.
	Printer Cover

Watch fingers

7

Set the Toner and Drum Cartridge into the machine.

Machine

Installing Your

21

Installing the Toner and Drum Cartridge

8	Verify that the arrow marks match.

9	Close the Printer Cover.
	Printer Cover

Watch fingers

NOTE

1. Used toner cartridge should be disposed of properly according to local regulations.

22

Loading the Recording Paper

How to Load the Recording Paper

Paper Specifications

In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the desired results. For detailed recommended paper specifications, (See page 180).

1	Pull the Paper Cassette until it clicks into
	place, then pull it out, lifting the front part of
	the cassette.
	1. Load the paper into the Paper Cassette.
	Slide the paper width and length guides
Paper Cassette	until they lightly touch the stack of paper
	without bending the paper.
	2. Insert the Paper Cassette into the
	machine, lifting the front part of the
	cassette. Then push it completely into
	the machine.
2

Caution for the Paper Cassette

• Do not drop the Paper Cassette. • Hold the Paper Cassette with both hands when removing or installing. The Paper Cassette weighs approximately 2 kg (4.4 lb) when fully loaded with recording paper.

Approx. 2 kg

NOTE	1. If you neglect to change the Recording Paper Size setting in Fax Parameter No. 23, when a
	different paper is installed in the cassette, the unit will Stop printing after receiving an
	unmatched paper size (up to 3 pages) of Incoming Fax, then, the Recording Paper Size setting
	will automatically adjust to the proper size, and the unit resumes reprinting the Incoming Fax

Machine

Installing Your

from the 1st page.

23

Setting the Dialing Method (Tone or Pulse)

Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.

1

2

3

4

5

6

			SET MODE (1-8)
	7		ENTER NO. OR
			KEY OPERATOR ID
4			ENTER ID=
Enter the Key Operator Password (The factory default			FAX PARAMETERS
password is 00000000.) and press		Set .	NO.=	(01-169)
			DIALING METHOD?
0	6			TONE<>
1			DIALING METHOD?
				PULSE<>
	for “PULSE“.		or
or
			DIALING METHOD?
2				TONE<>

for “TONE“.

24

Adjusting the Volume

You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.

Setting the Monitor Volume

1	* MONITOR *
	You will hear the dial tone through the speaker.

2		MONITOR VOLUME
		L	[	] H
	repeatedly to raise the volume.
	or
		MONITOR VOLUME
		L	[	] H
	repeatedly to lower the volume.
3
Setting the Ringer Volume
1	Standby	MMM-dd 15:00
2				00%
		RINGER VOLUME
			((((	))))

repeatedly to raise the volume.

or

RINGER VOLUME

repeatedly to lower the volume.

3

	NOTE	1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax
		Parameter No. 10 (KEY/BUZZER VOLUME). (See page 38)

Machine

Installing Your

25

User Parameters

General Description

Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID number help to identify you when you send or receive documents.

Setting the Date and Time

At standby the display will show the date and time. Once the standby display is set, it will automatically be updated.

1

2

3

4

5

6

7

7

1

Enter the Key Operator Password.

Enter the new date and time. Ex: 0 8 Month: August

1 2 Date: 12th

2 0 1 1 Year: 2011

1 5 0 0 Time: 3:00 PM

If you made a mistake, use or to move the cursor over the incorrect number, then overwrite it with the correct one.

SET MODE (1-8) ENTER NO. OR

USER PARAMETERS? PRESS SET

KEY OPERATOR ID ENTER ID=

KEY OPERATOR ID ENTER ID=******

DATE & TIME 1-01-2011 00:00

DATE & TIME 8-12-2011 15:00

NOTE

1.The clock may occasionally require adjustment. (Lunar inequality : ±1 minute)

2.The clock of your machine is equipped with D.S.T. (Daylight Saving Time) system. (Set the Daylight Time according to your local regulation.)

If your state does not use the D.S.T. system, change the Fax Parameter No. 35 (DAYLIGHT TIME) to "OFF" . (See page 39)

3.The current Date & Time must be set because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating Instructions)

26

User Parameters

Setting Your LOGO (NAME/COMPANY)

When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your document.

1	7	SET MODE (1-8)
		ENTER NO. OR
2	1	USER PARAMETERS?
		PRESS SET
3		KEY OPERATOR ID
		ENTER ID=
4	Enter the Key Operator Password.	KEY OPERATOR ID
5		ENTER ID=******
		COMPANY/NAME
6	repeatedly until display shows;
	Enter your LOGO (Up to 25 characters and digits) by	COMPANY/NAME
	using the Keypad.	PANASONI

Ex: P A N A S O N I C

If you made a mistake, use or to move the cursor

one space beyond the incorrect character, press Clear and then re-enter the new character.

If more than 16 characters are entered, the left side characters will scroll off the display.

7

Machine

Installing Your

27

User Parameters

Setting Your Character ID

If the remote machine has Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display.

1

2

3

4

5

	SET MODE (1-8)
7	ENTER NO. OR
1	USER PARAMETERS?
	PRESS SET
	KEY OPERATOR ID
	ENTER ID=
Enter the Key Operator Password.	KEY OPERATOR ID
	ENTER ID=******
	CHARACTER ID

repeatedly until display shows;

6	Enter your Character ID (Up to 16 characters and digits)
	by using the Keypad.
	Ex: H E A D			O	F F	I C E
		Abbr Dial/Space
	If you made a mistake, use		or		to move the cursor
	beyond the incorrect character, press					and then re-
					Clear
	enter the new character.

CHARACTER ID HEAD OFFIC

7

NOTE

1.The special characters Å, å, Ä, ä, Ö, ö, Ü, ü, È, è, É, é, Æ, æ and Ñ cannot be used for Character ID.

28

User Parameters

Setting Your ID Number (Fax Telephone Number)

If the remote machine does not have a Character ID but has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display.

We suggest you use your facsimile telephone number as your ID number. (Up to 20 digits)

1		7	SET MODE (1-8)
2			ENTER NO. OR
	1		USER PARAMETERS?
3			PRESS SET
			KEY OPERATOR ID
			ENTER ID=
4	Enter the Key Operator Password.		KEY OPERATOR ID
5			ENTER ID=******
			FAX TEL NO
6		repeatedly until display shows;	FAX TEL NO
	Enter your ID (up to 20 digits) by using the keypad and
	press the	Abbr Dial/Space key to enter a space between	201 555 1212
	numbers.
	Ex: 2 0	1 Abbr Dial/Space 5 5 5

Abbr Dial/Space 1 2 1 2

If you made a mistake, use or to move the cursor

one space beyond the incorrect number, press Clear and then re-enter the new number.

If more than 16 characters are entered, the left side 7 characters will scroll off the display.

NOTE 1. You may use to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for your country code.

Ex:+1 XXX XXX XXXX+1 for U.S.A. country code. +81 X XXX XXXX +81 for Japan country code.

2.Your Fax Telephone Number must be set as your ID Number because it is required by the Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating Instructions)

Machine

Installing Your

29

User Parameters

Setting the Key Operator Password

The Key Operator Password is user-definable. (The factory default password is 00000000.)

Using the keypad on the control panel, you can enter numbers, letters (case-sensitive), and symbols (@, ., _, SPACE) for the password. (The and keys cannot be used.)

	1	7	SET MODE (1-8)
	2		ENTER NO. OR
		1	USER PARAMETERS?
	3		PRESS SET
			KEY OPERATOR ID
			ENTER ID=
	4	Enter the Key Operator Password.	KEY OPERATOR ID
	5		ENTER ID=******
			DATE & TIME
			8-12-2011 00:00
	6		KEY OPERATOR ID
			****

repeatedly until the display shows;

7

8

Enter the new Key Operator Password (up to 8 characters and digits) by using the keypad.

Ex: 1 2 3 4 5 6 7 8

KEY OPERATOR ID

KEY OPERATOR ID

*******

9

10

11

ENTER ID AGAIN

Enter the new Key Operator Password again and press		PLEASE MEMORIZE
	.	NEW ID
Set

30