Konica Minolta bizhub C284e User Manual

PageScope

Authentication Manager Ver. 3.0

User’s Guide

Authentication Manager

Contents

1 Introduction
1.1	What is Authentication Manager? ....................................................	1-1
1.2	General setup operation....................................................................	1-2
1.2.1	Server settings ................................................................................	1-2
1.2.2	Setting up the device ......................................................................	1-2

2 Basic operations
2.1	Logging on to Enterprise Suite.........................................................	2-1
2.2	Basic operations ................................................................................	2-2
2.2.1	Top Menu page ..............................................................................	2-2
2.2.2	Pages for the functions ..................................................................	2-3

3	Authentication Manager
	3.1	User List..............................................................................................	3-1
	3.1.1	Available operations in the User List page .....................................	3-1
	3.1.2	Viewing the user list ........................................................................	3-2
	3.1.3	Specifying display settings for the user list ....................................	3-3
	3.1.4	Registering a new user ...................................................................	3-4
	3.1.5	Editing user information .................................................................	3-7
	3.1.6	Editing information of multiple users ..............................................	3-7
	3.1.7	Deleting a user ................................................................................	3-8
	3.1.8	Importing data ................................................................................	3-9
	3.1.9	Importing from a file .....................................................................	3-10
	3.1.10	Creating an import file ..................................................................	3-11
	3.1.11	Creating a deletion file ..................................................................	3-15
	3.1.12	Checking the import result ...........................................................	3-16
	3.1.13	Importing from a device ...............................................................	3-18
		Selecting a device to be imported................................................	3-18
		Selecting a user to be imported ...................................................	3-20
	3.1.14	Checking the import result ...........................................................	3-21

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3.1.15	................................................Importing from an external server	3-23
	Selecting an external server .........................................................	3-23
	Specifying user search conditions and acquired information ......	3-24
	Selecting a user............................................................................	3-26
3.1.16	Checking the import result ...........................................................	3-28
3.1.17	Deleting a user according to the external server ..........................	3-29
	Selecting an external server .........................................................	3-29
	Selecting a user............................................................................	3-29
3.1.18	Exporting data ..............................................................................	3-30
3.1.19	Editing an exported file .................................................................	3-32
	Editing an exported file.................................................................	3-32
	Editing a text or CSV file...............................................................	3-32
3.2	User Counter ....................................................................................	3-34
3.2.1	Displaying the device list ..............................................................	3-34
3.2.2	Selecting a specific device ...........................................................	3-35
3.2.3	Displaying counter totals ..............................................................	3-35
3.2.4	Specifying display settings for the counter list .............................	3-36
3.3	Account Track List...........................................................................	3-38
3.3.1	Available operations in the Account Track List page ...................	3-38
3.3.2	Displaying the account track list ..................................................	3-39
3.3.3	Registering a new account ...........................................................	3-40
3.3.4	Editing an account ........................................................................	3-40
3.3.5	Deleting an account ......................................................................	3-41
3.3.6	Importing data ..............................................................................	3-41
3.3.7	Importing from a file .....................................................................	3-41
3.3.8	Creating a file to be imported .......................................................	3-43
3.3.9	Creating a deletion file ..................................................................	3-47
3.3.10	Checking the import result ...........................................................	3-48
3.3.11	Importing from a device ...............................................................	3-50
	Selecting a device to be imported................................................	3-50
	Selecting the account to be imported ..........................................	3-52
3.3.12	Checking the import result ...........................................................	3-53
3.3.13	Exporting data ..............................................................................	3-54
3.4	Account Track Counter ...................................................................	3-56
3.4.1	Displaying counter totals ..............................................................	3-56
3.5	Specifying a function permission template ...................................	3-58

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3.5.1	...............Registering and editing function permission templates	3-59
	Registering templates...................................................................	3-59
	Editing templates..........................................................................	3-61
3.5.2	Deleting function permission templates .......................................	3-62
3.6	Specifying a function permission ...................................................	3-63
3.6.1	Setting by User .............................................................................	3-63
	Setting by User page....................................................................	3-63
	Setting by User (by Device) page .................................................	3-66
3.6.2	Setting by Account Track .............................................................	3-69
	Setting by Account Track page....................................................	3-69
	Setting by Account Track (by Device) page .................................	3-72
3.6.3	Function permission operations ...................................................	3-75
	Giving priority to Setting by User .................................................	3-75
	Giving priority to Setting by Account Track .................................	3-76
3.7	Specifying a user group...................................................................	3-77
3.7.1	Registering and editing groups ....................................................	3-77
	Specifying display settings for the group list ...............................	3-79
3.7.2	Deleting a group ...........................................................................	3-79
3.8	Account Group Settings ..................................................................	3-80
3.8.1	Registering and editing groups ....................................................	3-80
	Specifying display settings for the group list ...............................	3-82
3.8.2	Deleting a group ...........................................................................	3-82
3.9	Specifying a template ......................................................................	3-83
3.9.1	Registering and editing user templates ........................................	3-84
	Registering user templates...........................................................	3-84
	Editing user templates..................................................................	3-85
3.9.2	Deleting user templates ................................................................	3-87
3.9.3	Registering and editing account track templates .........................	3-87
	Registering account track templates............................................	3-88
	Editing account track templates...................................................	3-89
3.9.4	Deleting account track templates .................................................	3-90
3.9.5	Registering and editing external server templates .......................	3-90
	Registering external server templates ..........................................	3-91
	Editing external server templates .................................................	3-92
3.9.6	Deleting external server templates ...............................................	3-93
3.10 Specifying an external server .........................................................		3-94
3.10.1 Registering a new server ..............................................................		3-95

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3.10.2	...........................................................................Editing a server	3-102
3.10.3	Deleting a server .........................................................................	3-102
3.11 Managing a specific device...........................................................		3-103
3.11.1	Editing device settings ...............................................................	3-104
3.11.2 Function Permission Setting for Public User ..............................		3-110
3.11.3	SSFC Authentication Settings ....................................................	3-111
3.11.4 Specifying a list (User name) ......................................................		3-112
	Displaying a user template on the device panel.........................	3-113
	Displaying login history on the device panel ..............................	3-114
3.11.5 Specifying a list (Account name) ................................................		3-114
	Displaying an account track template on the device panel .......	3-115
	Displaying login history on the device panel ..............................	3-116
3.11.6 Specifying a list (External server name) ......................................		3-116
	Displaying an external server template on the device panel......	3-117
	Displaying login history on the device panel ..............................	3-118
3.11.7 Registering a specific device ......................................................		3-118
3.11.8 Unregistering a specific device ..................................................		3-121

3.11.9Checking the result of registering or unregistering a specific

	device .........................................................................................	3-122
3.12	IC card information ........................................................................	3-123
	Registering card information ......................................................	3-123
3.12.1 Enabling/disabling IC card information ......................................		3-124
3.12.2 Checking or modifying card information ....................................		3-125
3.12.3 Specifying how to display IC cards ............................................		3-127
3.12.4 Deleting IC card information .......................................................		3-127
3.13	IC Card Authentication Setting.....................................................	3-128
3.13.1 IC card self-registration setting ..................................................		3-128
3.13.2	IC card self-registration ..............................................................	3-129
3.14	IC Card Information Template Settings .......................................	3-130
3.14.1 Registering and editing an IC card information template ...........		3-131
	Registering templates.................................................................	3-131
	Editing a template.......................................................................	3-132
	Registering IC card information (when the data type is "Bit")....	3-132
	Registering IC card information (when the data type is
	"Byte") ........................................................................................	3-133
3.14.2 Deleting an IC card information template ...................................		3-133
3.15	Biometric information....................................................................	3-134

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...................................................................3.15.1 Displaying a user list		3-135
3.15.2 Changing the biometric unit No. ................................................		3-136
3.15.3	Deleting biometric information ...................................................	3-136
3.16	Bio Auth Setting .............................................................................	3-137
3.16.1 Biometric information self-registration setting ...........................		3-137
3.16.2	Biometric information self-registration .......................................	3-138
	Self-registering biometric information ........................................	3-138
3.17	Biometric Authentication Server Setting .....................................	3-139
3.18	Changing the password ................................................................	3-141
3.19	Checking the Biometric Unit No...................................................	3-142
3.20	Specifying an administrator ..........................................................	3-143
3.20.1	Specifying the administrator .......................................................	3-143
3.20.2	Adding an administrator .............................................................	3-144
3.20.3	Deleting an administrator ...........................................................	3-145
3.21	Specifying a group manager.........................................................	3-146
3.21.1 Adding a group manager ............................................................		3-147
3.21.2 Deleting a group manager ..........................................................		3-148
3.22	Version ............................................................................................	3-148
3.23	Using with Account Manager........................................................	3-149
	Precautions for use with Account Manager ...............................	3-149
3.23.1 Real-time Upper Limit Settings ..................................................		3-150

3.23.2Operation when the Real-time Upper Limit Settings is

enabled .......................................................................................	3-150
3.23.3 Device panel display when logging on .......................................	3-151
If the residual number of pages for a user is greater than
the reserved number of printable pages when a user uses
the device: ..................................................................................	3-151
If the residual number of pages by a user is smaller than
the reserved number of printable pages when a user uses
the device: ..................................................................................	3-152
If the residual number of pages by a user group is greater than
the reserved number of printable pages when a user uses
the device: ..................................................................................	3-152

3.24Precautions on using Gateway for Biometric Authentication

Manager ..........................................................................................	3-153
3.25 Operation for authentication.........................................................	3-154
3.25.1 Internal authentication and external authentication ...................	3-154

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3.25.2	.............................................Handling a user for authentication	3-154
	Handling regardless of internal authentication or external
	authentication.............................................................................	3-154
	Handling regardless of the external server to perform
	authentication in the external authentication .............................	3-155
3.25.3	Account track authentication .....................................................	3-155
3.25.4	Default external server ................................................................	3-156
3.25.5	Logging on to the device as the device administrator ...............	3-156
3.25.6	License and authentication ........................................................	3-156

4 Setting by Purpose

4.1Performing device authentication using Authentication

	Manager ..............................................................................................	4-1
	Performing device authentication...................................................	4-1
4.2	Restricting available device functions by user group or user .......	4-2
	Restricting device functions ...........................................................	4-2

4.3Switching available functions between devices in the account track to which a user belongs and devices in other account

	tracks ..................................................................................................	4-3
	Template setting.............................................................................	4-3
4.4	Linking with an existing Active Directory for authentication.........	4-4
	Linking with Active Directory ..........................................................	4-4
4.5	Simplifying authentication with IC card...........................................	4-5
	Registering a card ..........................................................................	4-5

4.6Easily registering new card information for a user who lost an

IC card.................................................................................................	4-6
Easily registering card information .................................................	4-6

4.7Easily registering a card already registered as one of other

	user......................................................................................................	4-7
	Easily registering a card user .........................................................	4-7
4.8	Using biometric authentication to enhance security level.............	4-8
	Performing biometric authentication ..............................................	4-8
4.9	Using Public User...............................................................................	4-9
	Configuring Public User Settings ...................................................	4-9
4.10	Changing your password ................................................................	4-10
	Changing a password ..................................................................	4-10

4.11Performing counter management by job or work besides

user....................................................................................................

4-11

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5 Troubleshooting

5.1	Problems on Device Management ...................................................	5-1
5.2	Problems on User Import ..................................................................	5-2
5.3	Problems on Authentication .............................................................	5-3

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About this product

Authentication Manager is a utility for centrally managing devices, such as multifunctional peripherals, on the network. When used in a Web browser, Authentication Manager can manage accounts, users and external servers used by the network devices, total copies and prints, and apply specified function limitations.

Authentication Manager is an application that runs on Device Manager. Device Manager must be installed in order for you to be able to install Authentication Manager.

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Abbreviation of product names

This manual describes product names with the following abbreviations.

Product name	Abbrev.
KONICA MINOLTA PageScope Enterprise Suite	Enterprise Suite
KONICA MINOLTA PageScope Web Connection	Web Connection
KONICA MINOLTA PageScope Net Care Device	Device Manager
Manager
KONICA MINOLTA PageScope Authentication Man-	Authentication Manager
ager
KONICA MINOLTA PageScope Account Manager	Account Manager
KONICA MINOLTA Registration Tool for User Au-	Registration Tool for User Authen-
thentication	tication
KONICA MINOLTA Gateway for Biometric Authenti-	Gateway for Biometric Authenti-
cation Manager	cation Manager
KONICA MINOLTA PageScope Enterprise Suite Ter-	Enterprise Suite Terminal
minal Professional
KONICA MINOLTA PageScope Enterprise Suite Ter-
minal UltraLight

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Trademarks and registered trademarks

Trademark acknowledgements

KONICA MINOLTA and KONICA MINOLTA logo are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC.

PageScope is a registered trademark or trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Microsoft, Active Directory, Excel, SQL Server and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

All other company and product names are either trademarks or registered trademarks of their respective companies.

!

Detail

The dialog boxes that appear in this document may differ from those that appear on your computer, depending on the installed devices and specified settings.

Note

Unauthorized reproduction, translation or duplication of this document, whether in its entirety or in part, is strictly prohibited.

The content of this document is subject to change without notice.

Copyright © 2007 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. All rights reserved.

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Introduction	1

1Introduction

1.1What is Authentication Manager?

Accounts, users and external servers used by the network devices can be managed, and copies and printouts can be totaled. In addition, permissions can be applied to the functions available to users by registering function permission templates and configuring settings.

For details, refer to "Authentication Manager" on page 3-1.

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Introduction	1

1.2General setup operation

In order to use Authentication Manager, configure settings in the following order.

1.2.1Server settings

Log on to Enterprise Suite as a system administrator, and then specify settings for the following. The following settings are necessary to enable Authentication Manager.

Function	Description
Device List	• Device Auto Discovery: Specify the conditions for searching for
	devices to be registered.
	• Manual Device Registration: Manually register devices that can-
	not be found automatically.
	• Device Management Settings: From the found devices, specify
	the devices to be managed.
	• Device Information Settings: Specify the communication set-
	tings for each device.
	For details, refer to the "Device Manager User's Guide".
Authentication Manager	• External Server Settings: If authentication is performed by using
	an external server, register the name of the external server.
	(page 3-94)
	• Device Management: Determine the devices that are authenti-
	cated by Authentication Manager. Various settings for authenti-
	cating devices can also be specified. (page 3-103)
Server Settings	• E-mail Server Settings: Select whether or not to use e-mail func-
	tions, such as notifications.
	For details, refer to the "Device Manager User's Guide".

1.2.2Setting up the device

In order to use Authentication Manager, configure the following device settings.

Before installing the application, use Web Connection to configure the following settings.

- Click the "Security" tab, click "SSL/TLS Setting", and then configure SSL settings.

- Click the "Network" tab, select "OpenAPI Setting", and then select the "Use SSL/TLS" check box, or select "Accept SSL communication only" from the drop-down list.

- Click the "Network" tab, select "TCP Socket Setting", and then select the "Use SSL/TLS" check box.

2

Reminder

For details on using Web Connection, refer to the User's Guide for the device.

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Basic operations	2

2 Basic operations

This chapter provides details on logging on to Enterprise Suite.

2.1Logging on to Enterprise Suite

For details on logging on to the Enterprise Suite server, refer to the "Device Manager User's Guide".

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Basic operations	2

2.2Basic operations

The basic operation of Authentication Manager is described below.

2.2.1Top Menu page

1

2

3

4

No.	Function	Description
1	Device List	Register and manage devices. For details, refer to the "De-
		vice Manager User's Guide".
2	Authentication Manager	Manage accounts, users, and external servers used by the
		network devices, and add up values on copies and print-
		outs. In addition, permissions can be applied to the func-
		tions available to users by registering function permission
		templates and configuring settings. For details, refer to
		"3 Authentication Manager".
		2
		Reminder
		Limits may be applied to the available functions
		according to the user permissions. For details,
		refer to "3 Authentication Manager".
3	Counter Reader	The number of copies and printouts are totaled for each
		registered device. For details, refer to the "Device Manager
		User's Guide".
4	Server Settings	Configure the server settings for Authentication Manager.
		For details, refer to the "Device Manager User's Guide".

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Basic operations	2

2.2.2 Pages for the functions

1										2
3																				5
																				6
																				7
																				8
																				9
4																				10

No.	Function	Description
1	Login user name	Displays the name of the user who has logged in.
2	Logout	Click this button to log off of Enterprise Suite server and
		display the Login page.
3	Go to Top Menu	Click this button to display the top page of Enterprise Suite.
4	Menu	The menu items are displayed.
		Click a menu item to display details on the right side of the
		page.
		2
		Reminder
		If	appears beside the menu title, click		to
		display the collapsed menu. Click		to close

the menu.

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Basic operations	2

No.	Function	Description
5		Click this button to display the page for the item one level
		higher in the menu.
		2
		Note
		The "Back" button of the Web browser cannot
		be used.
		Click this button to update the information on the current
		page.
		2
		Note
		Do not use the "Update" button of the Web
		browser.
		Click this button to display the Help information for the cur-
		rent page.
6	Select View Target	Select the target to be displayed in the list.
7	Search Condition	When a list is displayed in the page, the listed items can be
		narrowed.
		Select a column to search from the drop-down list, and
		then type in the text to be searched for in the text box.
8	Select All/Uncheck All but-	When a list is displayed in the page, all items can be select-
	ton	ed or cleared.
9	Maximum number of dis-	When a list is displayed on the page, select the number of
	played lines	data items displayed in the list.
		For example, if "10" is clicked, 10 data items are displayed
		in the current page.
10	Sort	When a list is displayed in the page, click an item name in
		the list to sort the entire list using the item as a sort key.

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Authentication Manager	3

3Authentication Manager

3.1User List

3.1.1Available operations in the User List page

From the User List page, settings can be specified with the following.

	Function	Details
	[Register User] button	Click this button to register a new user.
	[Edit User] button	Click this button to edit the information for a registered us-
		er.
	[Delete User] button	Click this button to delete a registered user.
	[Import] button	Click this button to import user information to register the
		users.
	[Export] button	Click this button to export the information for the currently
		registered users and save it.
	[Display Settings] button	Click this button, and then select the items to be displayed
		in the user list.
	Display Details	Select a category of each user to be displayed in the list.
	Search Condition	Specify the condition to narrow down users to be displayed
		in the list.
2

Note

The user name is not case-sensitive. For example, "USER1" and "user1" are considered to be the same user name.

2

Reminder

When logged on as a "group manager", only information for managed groups and users can be edited or deleted. For details on "group manager" settings, refer to "Specifying a group manager" on page 3-146.

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Authentication Manager	3

3.1.2Viewing the user list

The list of registered users can be viewed.

1 From the [User Group] drop-down list, select the user group to be displayed.

–To display all users, select "All Users".

–If master and subordinate relationships are specified in the group, select the [All subgroups] check box of [Display Details] to display all users, including those in subordinate groups.

–Specifying the search condition can narrow down users to be displayed in the list. Select a column to search from the drop-down list, and then type in the text to be searched for in the text box. Click the [Display] button to display user groups based on the specified condition.

2 Click the [Display] button.

A list of users registered in the selected group appears.

The following items are displayed in the user list.

Function		Description
(Icon)		Displays whether the user is enabled.
		The user is enabled.
		The user is disabled.

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Authentication Manager	3

Function		Description
		The user is deleted via an external server.
User Name		Displays the user name.
User Group Name		Displays the name of the group to belong to.
Description		Displays the description of the user.
External Server Name		Displays the name of the registered external server.
Account Name		Displays the account track information of the user. If you do
		not synchronize the user and account when managing the
		account, "Do Not Synchronize" is displayed. When you
		synchronize them, the account name is displayed if the
		name of the account that the user belongs to is specified.
		"None" is displayed if no account name is specified.
E-mail Address		Displays the e-mail address of the user.
Home		Displays the address of the SMB server that is normally
		used by the user.
		2
		Reminder
		To use "Home" (send the scanned data to the
		Home address) for the device, the following
		conditions must be satisfied.
		- The device supports the use of "Home".
		- Active Directory is used to perform authenti-
		cation of the external server.
		If other than Active Directory is used for authen-
		tication, "Home" cannot be used for the device.
Maximum Number of Box		Displays the upper limit on the number of boxes that the
		user can create. The upper limit of the user with this item
		blank is not managed.
Apply Level		Displays the access permission level for the address book.
Biometric Unit No.		Displays the biometric unit No.
		2
		Reminder
		This page is displayed when the license for
		Gateway for Biometric Authentication Manager
		is registered.

3.1.3Specifying display settings for the user list

The items to be displayed or hidden in the user list can be selected. Settings can be specified for the following parameters.

-User Name

-User Group Name

-Description

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- External Server Name

- Account Name

- E-mail Address

- Home

- Maximum Number of Box

- Apply Level

- Biometric Unit No.

2	Reminder
	- The user name must be displayed.
	- "Biometric Unit No." is displayed when the license for Gateway for
	Biometric Authentication Manager is registered.
1	Click the [Display Settings] button on the User List page.
	The User List Display Setting page appears.
2	Select the check box for the items to be displayed, and then click the
	[Apply] button.

–To clear the entered information, click the [Clear] button.

3.1.4Registering a new user

New users who can log on can be registered. The following information is required for registration.

Function	Details
User Group Name	From the drop-down list, select the group to belong to. If
	the group does not exist, register the group before starting
	this operation. For details on registering groups, refer to
	"Registering and editing groups" on page 3-77.
User Name	Type in a user name.
Description	Type in a description of the user.

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Authentication Manager	3

Function	Details
External Server Name	If user authentication is performed by using an external
	server, select the appropriate external server from the
	drop-down list.
Password	Specify the password necessary for logging on to Enter-
	prise Suite and the device. For confirmation, type in the
	password again.
PIN	Specify the PIN code used to log in to a device.
	The PIN code can be specified using up to 64 numerals.
	Clicking the [Auto-Generate] button automatically creates a
	random PIN code.
	2
	Reminder
	A PIN code can only contain numerical values.
	2
	Reminder
	A PIN code that is identical to a user name can-
	not be specified.
User Authentication	From the drop-down list, select whether to enable the user.
	Selecting "OFF" does not authenticate the user.
Synchronize or not when Account	Select whether or not to synchronize the user and account
Name is being authenticated	when managing the account. When you select [Synchro-
	nize], select an account name to synchronize from the
	drop-down list.
	2
	Reminder
	If "Synchronize" is selected but "None" is spec-
	ified for the account name to be synchronized,
	the account track management authentication
	is required when the user is authenticated for
	the first time. After the account track manage-
	ment has been successfully authenticated, the
	account entered by the user is synchronized
	with the user authentication.
E-mail Address	Type in the e-mail address of the user.
Home	Specify the address of the SMB server that is normally used
	by the user.
Max. No. of Use Boxes	Specify the maximum number of use boxes that can be
	created by the user.
	• To manage the upper limit on the number of boxes, se-
	lect [ON] from the drop-down list, and then type in the
	upper limit (0 to 1000) in the text box.
	• If you do not manage the upper limit on the number of
	use boxes, select [OFF].
Apply Level	Specify the access permission level (between 0 and 5) for
	the address book.

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2

Note

-The external server name must first be specified. For details, refer to "Specifying an external server" on page 3-94.

-Special single-byte characters (for example, single-byte katakana characters) are treated as double-byte characters.

-We do not recommend that names (such as Public, BoxAdmin or Admin), which can be used by devices, be registered as Authentication Manager users. When performing authentication with Authentication Manager, the user names listed above cannot be used to log on to the device.

-The maximum number of use boxes that can be created can be limited with "Max. No. of Use Boxes".

%Specify the settings necessary for registering the user, and then click the [Apply] button.

– To clear the entered information, click the [Clear] button.

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3.1.5Editing user information

The information for registered users can be viewed and edited.

%Specify the settings for the user information to be edited, and then click the [Apply] button.

–To clear the entered information, click the [Clear] button.

–To change the password, click the [Change Password] button.

2

Reminder

For details on the settings, refer to "Registering a new user" on page 3-4. - Information of multiple users can be edited at the same time. For details, refer to "Editing information of multiple users" on page 3-7.

3.1.6Editing information of multiple users

The information for registered multiple users can be edited. The following information can be edited.

Function	Details
User Group Name	From the drop-down list, select the group to belong to. If
	the group does not exist, register the group before starting
	this operation. For details on registering groups, refer to
	"Registering and editing groups" on page 3-77.
Description	Type in a description of the user.
User Authentication	From the drop-down list, select whether to enable the user.
	Selecting "OFF" does not authenticate the user.
Synchronize or not when Account	Select whether or not to synchronize the user and account
Name is being authenticated	when managing the account. When you select [Synchro-
	nize], select an account name to synchronize from the
	drop-down list.

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Function	Details
Home	Specify the address of the SMB server that is normally used
	by the user.
Max. No. of Use Boxes	Specify the maximum number of use boxes that can be
	created by the user.
	• To manage the upper limit on the number of boxes, se-
	lect [ON] from the drop-down list, and then type in the
	upper limit (0 to 3000) in the text box.
	• If you do not manage the upper limit on the number of
	use boxes, select [OFF].
Apply Level	From the drop-down list, select the apply level (between 0
	and 5) for the address book.

1 In the User List page, select the user to be edited, and then click the [Edit User] button.

The User Batch Edit page appears.

2

3

Select the check box for the item for the user information to be edited.

Specify the settings, and then click the [Apply] button.

–To clear the entered information, click the [Clear] button.

3.1.7Deleting a user

The information for the selected user can be deleted.

2

Note

If this operation is executed, all data for the user will be deleted from the database.

1 In the User List page, select the user to be deleted, and then click the [Delete User] button.

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2 Check the message that appears, and then click the [OK] button to delete the template.

The user is deleted.

3.1.8Importing data

Click this button to import user information. Data can be imported using one of the following options.

Function	Details
Import from file	Select this option to import user group and user informa-
	tion from a specified file.
Import from a device	Select this option to import user information from a speci-
	fied device.
Import from external server	Select this option to import user information from a speci-
	fied external server.

Check users removed from ExterSelect this option to check for users deleted from the external Server nal server, and delete the relevant user information from the

user list.

%Select the import method, and then click the [Next] button.

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3.1.9Importing from a file

Select this option to import user information or user group data already saved in a file and register user information. Specify settings for the following parameters when importing.

2

Note

- To save data, set the file format to the readable one with Enterprise Suite.

When data is saved in the text (tab-delimited) format (.txt) or CSV (comma-delimited) format (.csv), change the character code of a file to UTF-8. To select a character code, click "Accessories" - "Notepad" to open the saved file, and save it as a new file.

-10001 or more data items cannot be imported. Be sure to confirm that the number of data items is 10000 or less.

-If there are too many users, it may take time to register them.

Function	Details
Import File Path	Type in the path to the file to be imported. The file path can
	also be specified by clicking the [Browse] button.
Operation for Already Existing Us-	When the imported user name already exists, specify
ers/User Groups	whether or not to overwrite the user information with the
	specified contents. If the imported user group name al-
	ready exists, specify whether or not to overwrite the data in
	"Parent User Group Name" and "Description".
Import the file which is secured by	Select this option to import a file with a password specified
password.	or a encrypted file.
	Select the [Import the file which is secured by password.]
	check box, and then type in the password specified for the
	file in [Password].

%Specify the settings necessary for importing, and then click the [Start Import] button.

– To clear the entered information, click the [Clear] button.

The result of the import operation appears.

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2

Note

Specifying incorrect information in "Password" may import incorrect information.

2

Reminder

Clicking the [Start Import] button displays a confirmation message. If a deletion file has been imported, the corresponding users are deleted. Because deleted users cannot be restored, check the contents to be deleted carefully and click the [OK] button.

For details on the result page, refer to "Checking the import result" on page 3-16.

3.1.10 Creating an import file

A file to be imported can be created in a spreadsheet application.

2

Reminder

- You can create an import file by clicking the [Export] button to export a file, then entering the data.

For details on editing the exported file in a spreadsheet application, refer to "Editing an exported file" on page 3-32.

- When registering IC card information (IC card type and IC card ID) or biometric authentication information (biometric unit No., biometric information device name, biometric information type and biometric information), create an import file with Registration Tool.

For details on using Registration Tool, refer to the Help for the application.

1

2

Open the data in a spreadsheet application.

Create data, and then save it as a new file.

–To save data, set the file format to the readable one with Enterprise Suite.

–When data is saved in the text (tab-delimited) format (.txt) or CSV (comma-delimited) format (.csv), change the character code of a file to UTF-8. To select a character code, click "Accessories" - "Notepad" to open the saved file, and save it as a new file.

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2

Reminder

The following shows the file formats that are available for importing data.

-Excel 97 to Excel 2003 book formats (.xls)

-Excel book format (Office Excel 2007 or later) (.xlsx)

-XML spreadsheet format (XML format importable with Excel) (.xml)

-Text (tab-delimited) format (.txt)

-CSV (comma-delimited) format (.csv)

-Binary format (system file) (.bin)

2

Note

The four rows following "##TableName" contain basic information for the data. Do not change the data in these rows. Type in the data for the user by starting with the fifth row.

Be sure to enter data for the items marked as "Required".

1
2
3
4
12							5			6							7					8
13
14
15
							16			17			18
								9											10						11

No.	Re-	Function	Details
	quir
	ed
1	o	##TableName	Indicates user and authentication data. Enter "##TableNa-
			me" and "UserAuth" to the right of the first column of the
			first row.

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No.	Re-	Function	Details
	quir
	ed
2		##DispName	Enter item titles to be displayed in a page. Type in "## Dis-
			pName", "User Group Name", "User Name", "Description",
			"External Server Name", "Password", "Synchronize or not
			when Account Name is being authenticated", "Account
			Name", "E-mail Address", "Home", "Maximum Number of
			Box", "Apply Levels to Destinations", "Card Type 1", "Card
			ID 1", "Card Type 2", "Card ID 2", "Card Type 3", "Card ID
			3", "Biometric Unit No.", "Biometric Information Acquisition
			Device Name 1", "Biometric Information Type 1", "Biomet-
			ric Information 1", "Biometric Information Acquisition De-
			vice Name 2", "Biometric Information Type 2", "Biometric
			Information 2", and "Pin Code" to the right of the first col-
			umn of the second row.
3		##CharacterLimit	Type in the number of characters for each item. Enter "##
			CharacterLimit", "256chars", "64chars", "127chars",
			"32chars", "64chars", "0-1", "32chars", "129chars",
			"170chars", "0-1000", "0-5", "255", "64chars", "255",
			"64chars", "255", "64chars", "1-9999", "64chars", "0-10",
			"752chars", "64chars", "0-10", "752chars", and "64chars"
			to the right of the first column of the third row.
4	o	##DataName	Enter item titles to perform the database-based manage-
			ment. Enter "## DataName", "TrackName", "UserName",
			"Description", "ServerName", "UserPassword", "Synchro-
			nizedAccountFlag", "AccountName", "MailAddress",
			"HomeFolderName", "BoxLimitCount", "RefLevel",
			"CardType1", "CardID1", "CardType2", "CardID2",
			"CardType3", "CardID3", "BioGroupNo", "BioDevice1",
			"BioType1", "BioInfo1", "BioDevice2", "BioType2",
			"BioInfo2", and "PinCode" to the right of the first column of
			the fourth row.
5		User Group Name	Type in the name of the group that the user belongs to.
6	o	User Name	Type in a user name.
7		Description	Type in a description of the user.
		External Server	If user authentication is performed by using an external
		Name	server, type in the name of the external server.
		Password	Type in the password necessary for logging on.
			2
			Note
			All passwords for the file exported using the
			[Export] button will be shown by "+" (single-
			byte). To change the password, delete "+", and
			then type in a new password.
			If you do not change the password, "+" must be
			used as it is.
			For an additional new password, the "+" char-
			acter cannot be used.

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