Konica Minolta bizhub 20 User Manual

Multi-Protocol On-board Ethernet Multi-function Print Server

NETWORK
USER’S GUIDE

Please read this manual thoroughly before using this machine on
your network. You can view this manual in PDF format from the
CD/DVD-ROM at any time, please keep the CD/DVD-ROM in a
convenient place for quick and easy reference at all times.

A32R-9562-00A

Definitions of notes

We use the following icon throughout this User’s Guide:

IMPORTANT

Note

IMPORTANT describes procedures you must follow or avoid to prevent possible
machine problems or damage to other objects.

Notes tell you how you should respond to a situation that may arise or give tips
about how the operation works with other features.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registered trademarks of KONICA
MINOLTA HOLDINGS, INC.

bizhub and PageScope are trademarks or registered trademarks of KONICA MINOLTA BUSINESS
TECHNOLOGIES, INC.

Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft
Corporation in the United States and/or other countries.

Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States
and/or other countries.

Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United States and
other countries.

Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

UNIX is a registered trademark of The Open Group in the United States and other countries.

Adobe, Flash, Illustrator, PageMaker, Photoshop, PostScript and PostScript 3 are either registered
trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of
Broadcom Corporation in the United States and/or other countries.

OpenLDAP is a registered trademark of the OpenLDAP Foundation.

Each company whose software title is mentioned in this manual has a Software License Agreement specific
to its proprietary programs.

All other trademarks are the property of their respective owners.

i

Compilation and publication notice

Under the supervision of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. this manual has been
compiled and published, covering the latest product’s descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

KONICA MINOLTA reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused by reliance
on the materials presented, including but not limited to typographical and other errors relating to the
publication.

©2010 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

IMPORTANT NOTE

 This product is approved for use in the country of purchase only.

Do not use this product outside the country of purchase as it may violate the power regulations of that
country.

 Windows

Edition and Windows

 Windows Server

2003/2008 x64 Edition.

 Windows Vista

 Windows

®

XP in this document represents Windows® XP Professional, Windows® XP Professional x64

®

XP Home Edition.

®

2003 in this document represents Windows Server® 2003/2008 and Windows Server®

®

in this document represents all editions of Windows Vista®.

®

7 in this document represents all editions of Windows® 7.

ii

Table of Contents

1 Introduction 1

Overview....................................................................................................................................................1

Network features........................................................................................................................................2

Network printing...................................................................................................................................2

Network scanning ................................................................................................................................2

Network PC Fax ..................................................................................................................................2

Fax to Server .......................................................................................................................................2

Management utilities............................................................................................................................2

Internet fax/scan to E-mail server........................................................................................................3

Types of network connections ...................................................................................................................4

Wired network connection example.....................................................................................................4

Protocols....................................................................................................................................................6

TCP/IP protocols and functionalities....................................................................................................6

Other protocol......................................................................................................................................9

2 Configuring your machine for a network 10

Overview..................................................................................................................................................10

IP addresses, subnet masks and gateways ............................................................................................10

IP address .........................................................................................................................................10

Subnet mask......................................................................................................................................11

Gateway (and router).........................................................................................................................11

Step by step chart....................................................................................................................................12

Setting the IP address and subnet mask .................................................................................................12

Using the BRAdmin Light utility to configure your machine as a network printer ..............................12

Using the control panel to configure your machine for a network......................................................14

Using other methods to configure your machine for a network .........................................................14

Changing the print server settings ...........................................................................................................15

Using the BRAdmin Light utility to change the print server settings ..................................................15

Using the control panel to change the print server settings...............................................................15

Using Web Based Management (web browser) to change the print/scan server settings ................16

Using Remote Setup to change the print server settings

(Not available for Windows Server

Using other methods to change print server settings ........................................................................16

®

2003/2008)...........................................................................16

3 Control panel setup 17

Network menu..........................................................................................................................................17

TCP/IP ...............................................................................................................................................17

Ethernet ............................................................................................................................................24

E-mail / IFAX .....................................................................................................................................25

How to set a new default for Scan to E-mail (E-mail server) .............................................................36

How to set a new default for Scan to FTP .........................................................................................37

How to set a new default for Scan to Network...................................................................................38

Fax to Server .....................................................................................................................................39

Time Zone .........................................................................................................................................41

Restoring the network settings to factory default.....................................................................................42

Printing the Network Configuration List ...................................................................................................42

iii

4 Network printing from Windows®: basic TCP/IP Peer-to-Peer printing 43

Overview..................................................................................................................................................43

Configuring the standard TCP/IP port......................................................................................................44

Printer driver not yet installed ............................................................................................................44

Printer driver already installed ...........................................................................................................45

Other sources of information ...................................................................................................................45

5 Internet printing for Windows

Overview..................................................................................................................................................46

IPP printing for Windows

Windows Server

Windows Vista

Windows

Specifying a different URL.................................................................................................................50

Other sources of information ...................................................................................................................50

®

2000/XP and Windows Server® 2003..............................................................................48

®

®

®

2000/XP, Windows Vista®, Windows® 7 and

2003/2008 ...............................................................................................................46

, Windows® 7 and Windows Server® 2008..............................................................46

®

46

6 Network printing from Macintosh using the BR-Script 3 driver 51

Overview..................................................................................................................................................51

How to choose the BR-Script 3 printer driver (TCP/IP) ...........................................................................51

For Mac OS X 10.3.9 to 10.4.x users ................................................................................................51

For Mac OS X 10.5.x and 10.6.x .......................................................................................................53

Other sources of information ...................................................................................................................54

7 Web Based Management 55

Overview..................................................................................................................................................55

How to configure the machine settings using Web Based Management (web browser).........................56

Password information ..............................................................................................................................57

Secure Function Lock 2.0 ........................................................................................................................58

How to configure the Secure Function Lock 2.0 settings using Web Based Management

(web browser)................................................................................................................................59

Changing the Scan to FTP configuration using a web browser...............................................................62

Changing the Scan to Network configuration using a web browser ........................................................64

Changing the LDAP configuration using a web browser .........................................................................66

8 LDAP operation 67

Overview..................................................................................................................................................67

Changing the LDAP configuration using a Browser ..........................................................................67

LDAP operation using the control panel ............................................................................................67

9 Internet fax and Scan to E-mail (E-mail server) 68

Internet fax Overview...............................................................................................................................68

Getting connected .............................................................................................................................68

Control panel key functions ...............................................................................................................69

Sending an Internet fax .....................................................................................................................69

Manually entering text .......................................................................................................................70

Receiving E-mail or Internet fax ........................................................................................................70

Receiving an Internet fax to your computer.......................................................................................71

iv

Forwarding received E-mail and fax messages.................................................................................71

Relay broadcasting............................................................................................................................71

TX Verification Mail............................................................................................................................74

Setup Mail TX ....................................................................................................................................74

Setup Mail RX....................................................................................................................................74

Error mail ...........................................................................................................................................74

Important information on Internet fax.................................................................................................75

Scan to E-mail (E-mail server) overview..................................................................................................76

How to operate Scan to E-mail (E-mail server) .................................................................................76

Using One Touch or Speed Dial number...........................................................................................77

10 Security features 78

Overview..................................................................................................................................................78

Security terms....................................................................................................................................78

Security protocols ..............................................................................................................................79

Security methods for E-mail notification ............................................................................................79

Configuring the protocol settings .............................................................................................................80

Managing your network printer securely..................................................................................................81

Secure Management using Web Based Management (web browser) ..............................................81

Printing documents securely using IPPS.................................................................................................84

Specifying a different URL.................................................................................................................84

Using E-mail notification with user authentication ...................................................................................85

Creating and installing a certificate..........................................................................................................87

Creating and installing a self-signed certificate .................................................................................89

Creating CSR and installing a certificate .........................................................................................102

Import and export the certificate and private key.............................................................................104

11 Troubleshooting 105

Overview................................................................................................................................................105

General problems ..................................................................................................................................105

Network print software installation problems .........................................................................................106

Printing problems...................................................................................................................................108

Scanning and PC Fax problems ............................................................................................................110

Protocol-specific troubleshooting...........................................................................................................112

Windows

Web Based Management (web browser) troubleshooting (TCP/IP)................................................112

LDAP troubleshooting......................................................................................................................112

®

2000/XP, Windows Vista®, Windows® 7 and Windows Server® 2003/2008 IPP

troubleshooting ............................................................................................................................112

A Appendix A 113

Using services .......................................................................................................................................113

Other ways to set the IP address (for advanced users and administrators) ..........................................113

Using DHCP to configure the IP address ........................................................................................113

Using BOOTP to configure the IP address......................................................................................114

Using RARP to configure the IP address ........................................................................................115

Using APIPA to configure the IP address........................................................................................115

Using ARP to configure the IP address ...........................................................................................116

Using the TELNET console to configure the IP address .................................................................117

Installation when using web services (Windows Vista

Installation when using a Network Print Queue or Share (printer driver only) .......................................119

®

/Windows® 7)...................................................118

v

B Appendix B 120

Print server specifications......................................................................................................................120

Ethernet wired network....................................................................................................................120

Function table and default factory settings ............................................................................................121

bizhub 20 .........................................................................................................................................121

Entering Text .........................................................................................................................................125

C Appendix C 127

Open Source Licensing Remarks ..........................................................................................................127

Part of the software embedded in this product is gSOAP software. ................................................127

This product includes SNMP software from WestHawk Ltd. ..........................................................127

MIT Kerberos statements ................................................................................................................128

Cyrus SASL statements ..................................................................................................................131

OpenSSL statements ......................................................................................................................132

OpenLDAP Statements ...................................................................................................................134

D Index 137

vi

1

Introduction 1

Overview 1

Your KONICA MINOLTA machine can be shared on a 10/100 MB wired Ethernet network using the internal
network print server. The print server supports various functions and methods of connection depending on
the operating system you are running on a network supporting TCP/IP. These functions include printing,
scanning, PC Fax send, PC Fax receive, Remote Setup and Status Monitor. The following chart shows what
network features and connections are supported by each operating system.

1

Operating Systems

10/100BASE-TX wired Ethernet
(TCP/IP)

Printing rrr

BRAdmin Light rrr

Web Based Management
(web browser)

Internet Printing (IPP) rr

Scanning rr

PC Fax Send rr

PC Pax Receive r

Remote Setup rr

Status Monitor rr

Windows® 2000/XP

®

Windows
Professional x64
Edition

Windows Vista

Windows® 7

XP

®

rrr

rrr

Windows Server®
2003/2008

Windows Server
x64 Edition

®

2003

Mac OS X 10.3.9 or
greater

To use the KONICA MINOLTA machine through a network, you need to configure the print server, and set
up the computers you use.

1

Introduction

Network features 1

Your KONICA MINOLTA machine has the following basic network features.

Network printing 1

The print server provides printing services for Windows® 2000/XP, Windows Vista®, Windows® 7 and

®

Windows Server
supporting TCP/IP.

Network scanning 1

You can scan documents over the network to your computer (See Network Scanning in the Software User’s
Guide).

Network PC Fax 1

2003/2008 supporting the TCP/IP protocols and Macintosh (Mac OS X 10.3.9 or greater)

1

You can directly send a file from your computer as a PC Fax over your network (See PC-FAX Software for

®

Windows
Windows

and Sending a Fax for Macintosh in the Software User’s Guide for a complete description).

®

users can also PC Fax receive (See PC-FAX receiving in the Software User’s Guide).

Fax to Server 1

The Fax to Server feature allows the machine to scan documents and send them via a separate fax server.
Unlike Internet fax or I-Fax, the Fax to Server feature utilizes a server to send the documents as fax data over
phone or T-1 lines.

Management utilities 1

BRAdmin Light 1

BRAdmin Light is a utility for initial setup of KONICA MINOLTA network connected devices. This utility can
search for KONICA MINOLTA products on your network, view the status and configure basic network

®

settings, such as IP address. The BRAdmin Light utility is available for Windows

®

Windows
BRAdmin Light on Windows

BRAdmin Light will be installed automatically when you install the printer driver. If you have already installed
the printer driver, you don’t have to install it again.

7 and Windows Server® 2003/2008 and Mac OS X 10.3.9 or greater computers. For installing

®

, please see the Quick Guide provided with the machine. For Macintosh users,

2000/XP, Windows Vista®,

2

Introduction

Web Based Management (web browser) 1

The Web Based Management allows you to monitor KONICA MINOLTA printer’s status or change some of
its configuration settings using a web browser.

Note

We recommend Microsoft

®

Internet Explorer® 6.0 (or greater) or Firefox 1.0 (or greater) for Windows® and
Safari 1.3 (or greater) for Macintosh. Please also make sure that JavaScript and Cookies are always
enabled in whichever browser you use. If a different web browser is used, make sure it is compatible with
HTTP 1.0 and HTTP 1.1.

Remote Setup 1

The Remote Setup software allows you to configure network settings from a Windows® or Macintosh (Mac
OS X 10.3.9 or greater) computer. (See Remote Setup in the Software User’s Guide.)

Internet fax/scan to E-mail server 1

The KONICA MINOLTA machine can be assigned an E-mail address allowing you to send, receive or forward
documents over a Local Area Network or the Internet to PC’s or other Internet fax machines. Before using
this function, you have to configure the necessary machine settings by using the machine’s control panel.
(For details, see Internet fax and Scan to E-mail (E-mail server) on page 68.) You can also configure these
settings using Web Based Management (web browser) see Web Based Management on page 55, or Remote

®

Setup see Using Remote Setup to change the print server settings (Not available for Windows Server
2003/2008) on page 16.)

1

3

Introduction

Types of network connections 1

Wired network connection example 1

Generally there are two types of network connections: Peer-to-Peer and Network Shared environment.

Peer-to-Peer printing using TCP/IP 1

In a Peer-to-Peer environment, each computer directly sends and receives data to each device. There is no
central server controlling file access or printer sharing.

Windows

R

Windows

R

Windows

R

TCP/IPTCP/IP

1

1Router

2 Network printer (your machine)

 In a smaller network of 2 or 3 computers, we recommend the Peer-to-Peer printing method as it is easier

to configure than the Network Shared printing method described on the following page. See Network
Shared printing on page 5.

 Each computer must use the TCP/IP Protocol.

 The KONICA MINOLTA machine needs to have an appropriate IP address configuration.

 If you are using routers, the Gateway address must be configured on the computers and the KONICA

MINOLTA machine.

 The KONICA MINOLTA machine can also communicate with Macintosh (TCP/IP compatible operating

systems).

4

Introduction

Network Shared printing 1

In a Network Shared environment, each computer sends data via a centrally controlled computer. This type
of computer is often called a “Server” or a “Print Server”. Its job is to control the printing of all print jobs.

1 Client computer

2 Also known as “Server” or “Print server”

3 TCP/IP, USB or parallel (where available)

1

4 Printer (your machine)

 In a larger network, we recommend a Network Shared printing environment.

 The “server” or the “print server” must use the TCP/IP print protocol.

 The KONICA MINOLTA machine needs to have an appropriate IP address configuration unless the

machine is connected via the USB or the parallel interface at the server.

5

Introduction

Protocols 1

TCP/IP protocols and functionalities 1

Protocols are the standardized sets of rules for transmitting data on a network. Protocols allow users to gain
access to network connected resources.

The print server used on this KONICA MINOLTA product supports the TCP/IP (Transmission Control
Protocol/Internet Protocol) protocol.

TCP/IP is the most popular set of protocols used for communication such as Internet and E-mail. This protocol
can be used in almost all operating systems such as Windows

The following TCP/IP protocols are available on this KONICA MINOLTA product.

Note

• You can configure the protocol settings by using the HTTP interface (web browser).
See How to configure the machine settings using Web Based Management (web browser) on page 56.

• For information about supported security protocols, see Security protocols on page 79.

®

, Windows Server® and Macintosh.

1

DHCP/BOOTP/RARP 1

By using the DHCP/BOOTP/RARP protocols, the IP address can be automatically configured.

Note

To use the DHCP/BOOTP/RARP protocols, please contact your network administrator.

APIPA 1

If you do not assign an IP address manually (using the control panel of the machine or the BRAdmin software)
or automatically (using a DHCP/BOOTP/RARP server), the Automatic Private IP Addressing (APIPA)
protocol will automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255.

ARP 1

Address Resolution Protocol performs mapping of an IP address to MAC address in a TCP/IP network.

DNS client 1

The KONICA MINOLTA print server supports the Domain Name System (DNS) client function. This function
allows the print server to communicate with other devices by using its DNS name.

NetBIOS name resolution 1

Network Basic Input/Output System name resolution enables you to obtain the IP address of the other device
using its NetBIOS name during the network connection.

6

Introduction

WINS 1

Windows Internet Name Service is an information providing service for the NetBIOS name resolution by
consolidating an IP address and a NetBIOS name that is in the local network.

LPR/LPD 1

Commonly used printing protocols on a TCP/IP network.

SMTP client 1

Simple Mail Transfer Protocol (SMTP) client is used to send E-mails via the Internet or Intranet.

Custom Raw Port (Default is Port 9100) 1

Another commonly used printing protocol on a TCP/IP network. It enables interactive data transmission.

IPP 1

The Internet Printing Protocol (IPP Version 1.0) allows you to print documents directly to any accessible
printer via the internet.

Note

For the IPPS protocol, see Security protocols on page 79.

mDNS 1

1

mDNS allows the KONICA MINOLTA print server to automatically configure itself to work in a Mac OS X
Simple Network Configured system. (Mac OS X 10.3.9 or greater).

TELNET 1

The KONICA MINOLTA print server supports TELNET server for command line configuration.

SNMP 1

The Simple Network Management Protocol (SNMP) is used to manage network devices including computers,
routers and KONICA MINOLTA network ready machines. The KONICA MINOLTA print server supports
SNMPv1, SNMPv2c and SNMPv3.

Note

For the SNMPv3 protocol, see Security protocols on page 79.

LLMNR 1

The Link-Local Multicast Name Resolution protocol (LLMNR) resolves the names of neighboring computers,
if the network does not have a Domain Name System (DNS) server. The LLMNR Responder function works
in both the IPv4 or IPv6 environment when using a computer that has the LLMNR Sender function such as

®

Windows Vista

.

7

Introduction

Web services 1

The Web Services protocol enables Windows Vista®/Windows® 7 users to install the KONICA MINOLTA
printer driver by right clicking the machine icon from the Start / Network selection.

®

See Installation when using web services (Windows Vista

/Windows® 7) on page 118.

The Web Services also lets you check the current status of the machine from your computer.

Web server (HTTP) 1

The KONICA MINOLTA print server is equipped with a built in web server that allows you to monitor its status
or change some of its configuration settings using a web browser.

Note

®

• We recommend Microsoft

Internet Explorer® 6.0 (or greater) or Firefox 1.0 (or greater) for Windows® and
Safari 1.3 (or greater) for Macintosh. Please also make sure that JavaScript and Cookies are always
enabled in whichever browser you use. If a different web browser is used, make sure it is compatible with
HTTP 1.0 and HTTP 1.1.

• For the HTTPS protocol, see Security protocols on page 79.

FTP 1

The File Transfer Protocol (FTP) allows the KONICA MINOLTA machine to scan black and white or color
documents directly to an FTP server located locally on your network or on the internet.

1

SNTP 1

The Simple Network Time Protocol is used to synchronize computer clocks on a TCP/IP network. You can
configure the SNTP settings using Web Based Management (web browser). (For the details, see Web Based
Management on page 55.)

CIFS 1

The Common Internet File System is the standard way that computer users share files and printers in

®

Windows

.

LDAP 1

The Lightweight Directory Access Protocol (LDAP) allows the KONICA MINOLTA machine to search for
information such as fax numbers and E-mail addresses from an LDAP server.

IPv6 1

This machine is compatible with IPv6, the next generation internet protocol.

8

Introduction

Other protocol 1

LLTD 1

The Link Layer Topology Discovery protocol (LLTD) lets you locate the KONICA MINOLTA machine easily

®

on the Windows Vista
and the node name. The default setting for this protocol is Off.

network map. Your KONICA MINOLTA machine will be shown with a distinctive icon

1

9

2

Configuring your machine for a network 2

Overview 2

Before using your KONICA MINOLTA machine in a network environment, you must install the KONICA
MINOLTA software and also configure the appropriate TCP/IP network settings on the machine itself. In this
chapter, you will learn the basic steps required to print over the network using TCP/IP protocol.

We recommend that you use the KONICA MINOLTA installer on the CD/DVD-ROM to install the KONICA
MINOLTA software as this will guide you through the software and network installation. Please follow the
instructions in the supplied Quick Guide.

Note

If you do not wish to, or are unable to use the KONICA MINOLTA installer or any of KONICA MINOLTA’s
software tools, you can also use the machine’s control panel to change network settings.
For more information, see Control panel setup on page 17.

IP addresses, subnet masks and gateways 2

2

To use the machine in a networked TCP/IP environment, you need to configure the IP address and subnet
mask. The IP address you assign to the print server must be on the same logical network as your host
computers. If it is not, you must properly configure the subnet mask and the gateway address.

IP address 2

An IP address is a series of numbers that identifies each computer connected to a network. An IP address
consists of four numbers separated by dots. Each number is between 0 and 255.

 Example: In a small network, you would normally change the final number.

• 192.168.1.1

• 192.168.1.2

• 192.168.1.3

10

Configuring your machine for a network

How the IP address is assigned to your print server: 2

If you have a DHCP/BOOTP/RARP server in your network the print server will automatically obtain its IP
address from the DHCP server and register its name with any RFC 1001 and 1002-compliant dynamic name
services.

Note

On smaller networks, the DHCP server may also be the router.

For more information on DHCP, BOOTP and RARP, see:

Using DHCP to configure the IP address on page 113.
Using BOOTP to configure the IP address on page 114.
Using RARP to configure the IP address on page 115.

If you do not have a DHCP/BOOTP/RARP server, the Automatic Private IP Addressing (APIPA) protocol will
automatically assign an IP address from the range 169.254.1.0 to 169.254.254.255. For more information on
APIPA, see Using APIPA to configure the IP address on page 115.

Subnet mask 2

2

Subnet masks restrict network communication.

 Example: Computer 1 can talk to Computer 2

• Computer 1

IP Address: 192.168. 1. 2

Subnet Mask: 255.255.255.000

• Computer 2

IP Address: 192.168. 1. 3

Subnet Mask: 255.255.255.000

Note

0 denotes that there is no limit to communication at this part of the address.

In the above example, we can communicate with anything that has an IP address that begins with

192.168.1.x. (where x.x. are numbers between 0 and 255.)

Gateway (and router) 2

A gateway is a network point that acts as an entrance to another network and sends data transmitted via the
network to an exact destination. The router knows where to direct data that arrives at the gateway. If a
destination is located on an external network, the router transmits data to the external network. If your network
communicates with other networks, you may need to configure the Gateway IP address. If you do not know
the Gateway IP address then contact your Network Administrator.

11

Configuring your machine for a network

Step by step chart 2

a Configure the TCP/IP settings.

 Configure the IP address i See page 12
 Configure the subnet mask i See page 12
 Configure the gateway i See page 12

b Change the print server settings.

 Using the BRAdmin Light utility i See page 15
 Using the control panel i See page 15
 Using the Web Based Management (web browser) i See page 16
 Using the Remote Setup i See page 16
 Using other methods i See page 16

Setting the IP address and subnet mask 2

Using the BRAdmin Light utility to configure your machine as a network printer2

BRAdmin Light 2

2

The BRAdmin Light utility is designed for initial setup of the KONICA MINOLTA network connected devices.
It also can search for KONICA MINOLTA products in a TCP/IP environment, view the status and configure

®

basic network settings, such as IP address. The BRAdmin Light utility is available for Windows

®

Windows Vista

, Windows® 7, Windows Server® 2003/2008 and Mac OS X 10.3.9 or greater.

2000/XP,

How to configure your machine using the BRAdmin Light utility 2

Note

• Please use the BRAdmin Light utility that was supplied on the CD/DVD-ROM of your KONICA MINOLTA
product.

• If you require more advanced printer management, use the PageScope Net Care Device Manager utility

®

that is available as a download from http://pagescope.com/. This utility is only available for Windows
users.

• If you are using a firewall function of anti-spyware or antivirus applications, temporarily disable them. Once
you are sure that you can print, configure the software settings following the instructions.

• Node name: Node name appears in the current BRAdmin Light window. The default node name of the
print server in the machine is “KMNxxxxxxxxxxxx”. (“xxxxxxxxxxxx” is your machine’s MAC Address /
Ethernet Address.)

• The default password for KONICA MINOLTA print servers is “access”.

12

a Start the BRAdmin Light utility.

 For Windows

Click Start / All Programs

1

Programs for Windows® 2000 users

 For Mac OS X 10.3.9 or greater users

Double-click Mac OS X or Macintosh HD (Startup Disk) / Library / Printers / KONICA MINOLTA /
Utilities / BRAdmin Light.jar file.

®

2000/XP, Windows Vista®, Windows® 7 and Windows Server® 2003/2008 users

1

/ KONICA MINOLTA / BRAdmin Light / BRAdmin Light.

b BRAdmin Light will search for new devices automatically.
c Double-click the unconfigured device.

Configuring your machine for a network

2

Windows

®

Macintosh

Note

• If the print server is set to its factory default settings (if you do not use a DHCP/BOOTP/RARP server), the
device will appear as Unconfigured in the BRAdmin Light utility screen.

• You can find the node name and MAC Address (Ethernet Address) by printing the Network Configuration
List.
See Printing the Network Configuration List on page 42.

13

Configuring your machine for a network

d Choose STATIC from Boot Method (BOOT Method). Enter the IP Address, Subnet Mask and

Gateway (if needed) of your print server.

Windows

®

Macintosh

e Click OK.
f With the correctly programmed IP address, you will see the KONICA MINOLTA print server in the device

list.

Using the control panel to configure your machine for a network 2

You can configure your machine for a network using the control panel Network menu.
See Control panel setup on page 17.

2

Using other methods to configure your machine for a network 2

You can configure your machine for a network using other methods.
See Other ways to set the IP address (for advanced users and administrators) on page 113.

14

Configuring your machine for a network

Changing the print server settings 2

Using the BRAdmin Light utility to change the print server settings 2

a Start the BRAdmin Light utility.

 For Windows

Click Start / All Programs

1

Programs for Windows® 2000 users

 For Mac OS X 10.3.9 or greater users

Double-click Mac OS X or Macintosh HD (Startup Disk) / Library / Printers / KONICA MINOLTA /
Utilities / BRAdmin Light.jar file.

b Choose the print server which you want to change the settings.
c Choose Network Configuration from the Control menu.
d Enter a password. The default password is “access”.

®

2000/XP, Windows Vista®, Windows® 7 and Windows Server® 2003/2008 users

1

/ KONICA MINOLTA / BRAdmin Light / BRAdmin Light.

2

e You can now change the print server settings.

Note

If you want to change more advanced settings, use the PageScope Net Care Device Manager utility that

®

is available as a download from http://pagescope.com/. (Windows

Using the control panel to change the print server settings 2

You can configure and change the print server settings using the control panel Network menu.
See Control panel setup on page 17.

only)

15

Configuring your machine for a network

Using Web Based Management (web browser) to change the print/scan server settings 2

A standard web browser can be used to change your print server settings using the HTTP (Hyper Text
Transfer Protocol). (See How to configure the machine settings using Web Based Management (web
browser) on page 56.)

Using Remote Setup to change the print server settings (Not available for Windows Server® 2003/2008) 2

2

Remote Setup for Windows

The Remote Setup application allows you to configure network settings from a Windows® application. When
you access this application, the settings on your machine will be downloaded automatically to your PC and
displayed on your PC screen. If you change the settings, you can upload them directly to the machine.

a Click the Start button, All Programs

1

Programs for Windows® 2000 users

®

1

, KONICA MINOLTA, bizhub 20 LAN, then Remote Setup.

b Enter a password. The default password is “access”.
c Click TCP/IP.
d You can now change the print server settings.

Remote Setup for Macintosh 2

The Remote Setup application allows you to configure bizhub 20 settings from a Macintosh application. When
you access this application, the settings on your machine will be downloaded automatically to your Macintosh
and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the
machine.

a Double click the Mac OS X or Macintosh HD (Startup Disk) icon on your desktop, Library, Printers,

KONICA MINOLTA, then Utilities.

2

b Double click the Remote Setup icon.
c Enter a password. The default password is “access”.
d Click TCP/IP.
e You can now change the print server settings.

Using other methods to change print server settings 2

You can configure your network printer using other methods.
See Other ways to set the IP address (for advanced users and administrators) on page 113.

16

3

Control panel setup 3

Network menu 3

Before using your KONICA MINOLTA product in a network environment, you need to configure the correct
TCP/IP settings.

In this chapter, you will learn how to configure the network settings using the control panel, located on the
front of the machine.

The Network menu selections of the control panel allow you to set up the KONICA MINOLTA machine for
your network configuration. Press Menu, then press a or b to choose Network. Proceed to the menu
selection you wish to configure. For additional information on the menu, see Function table and default factory
settings on page 121.

Please note that the machine is supplied with the BRAdmin Light utility and Remote Setup applications, which
also can be used to configure many aspects of the network. (See Changing the print server settings
on page 15.)

TCP/IP 3

3

If you connect the machine with an Ethernet cable to your network, use the Wired LAN menu selections. If
you connect the machine to a wireless Ethernet network, use the WLAN menu selections.

This menu has ten sections: Boot Method, IP Address, Subnet Mask, Gateway, Node Name,
WINS Config, WINS Server, DNS Server, APIPA and IPv6.

Boot Method 3

This selection controls how the machine obtains an IP address. The default setting is Auto.

Note

If you do not want your print server configured via DHCP, BOOTP or RARP, you must set the
Boot Method to Static so that the print server has a static IP address. This will prevent the print server
from trying to obtain an IP address from any of these systems. To change the Boot Method, use the
machine’s control panel, BRAdmin Light utility, Remote Setup or Web Based Management (web browser).

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose TCP/IP.

Press OK.

d Press a or b to choose Boot Method.

Press OK.

17

Control panel setup

e Press a or b to choose Auto

1

, Static2, RARP3, BOOTP4 or DHCP5.

Press OK.

 If you chose Auto, RARP, BOOTP or DHCP, go to step f.

 If you chose Static, go to step g.

f Enter how many times the machine tries to obtain the IP address. We recommend you to enter 3 or more.

Press OK.

g Press Stop/Exit.

1

Auto mode
In this mode, the machine will scan the network for a DHCP server, if it can find one, and if the DHCP server is configured to allocate an IP address
to the machine, then the IP address supplied by the DHCP server will be used. If no DHCP server is available, then the machine will scan for a
BOOTP server. If a BOOTP server is available, and it is configured correctly, the machine will take its IP address from the BOOTP server. If a
BOOTP server is not available, the machine will scan for a RARP server. If a RARP server also does not answer, the IP Address is set using the
APIPA protocol. After the machine is initially powered ON, it may take a few minutes for the machine to scan the network for a server.

2

Static mode
In this mode the machine’s IP address must be manually assigned. Once entered the IP address is locked to the assigned address.

3

RARP mode
The KONICA MINOLTA print server’s IP address can be configured using the Reverse ARP (RARP) facility on your host computer. (For more
information on RARP, see Using RARP to configure the IP address on page 115.)

4

BOOTP mode
BOOTP is an alternative to RARP that has the advantage of allowing configuration of the subnet mask and gateway. (For more information on
BOOTP, see Using BOOTP to configure the IP address on page 114.)

5

DHCP mode
Dynamic Host Configuration Protocol (DHCP) is one of several automated mechanisms for IP address allocation. If you have a DHCP server in

your network (typically a UNIX, Windows
server and register its name with any RFC 1001 and 1002 compliant dynamic name services.

®

2000/XP, Windows Vista® network) the print server will automatically obtain its IP address from a DHCP

3

Note

• If you do not want your print server configured via DHCP, BOOTP or RARP, you must set the BOOT
Method to static so that the print server has a static IP address. This will prevent the print server from trying
to obtain an IP address from any of these systems. To change the BOOT Method, use the machine’s
control panel Network menu, BRAdmin Light, Remote Setup or Web Based Management (web browser).

• On smaller networks, the DHCP server may be the router.

18

Control panel setup

IP Address 3

This field displays the current IP address of the machine. If you have chosen a Boot Method of Static, enter
the IP address that you wish to assign to the machine (check with your network administrator for the IP
address to use). If you have chosen a method other than Static, the machine will attempt to determine its IP
address using the DHCP or BOOTP protocols. The default IP address of your machine will probably be
incompatible with the IP address numbering scheme of your network. We recommend that you contact your
network administrator for an IP address for the network the unit will be connected on.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose TCP/IP.

Press OK.

d Press a or b to choose IP Address.

Press OK.

e Enter the IP address using the dial pad. (To enter numbers and text, see Entering Text on page 125.)

Press OK.

3

f Press Stop/Exit.

Subnet Mask 3

This field displays the current subnet mask used by the machine. If you are not using DHCP or BOOTP to
obtain the subnet mask, enter the desired subnet mask. Check with your network administrator for the subnet
mask to use.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose TCP/IP.

Press OK.

d Press a or b to choose Subnet Mask.

Press OK.

e Enter the Subnet Mask address using the dial pad. (To enter numbers and text, see Entering Text

on page 125.)
Press OK.

f Press Stop/Exit.

19

Control panel setup

Gateway 3

This field displays the current gateway or router address used by the machine. If you are not using DHCP or
BOOTP to obtain the gateway or router address, enter the address you wish to assign. If you do not have a
gateway or router, leave this field blank. Check with your network administrator if you are unsure.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose TCP/IP.

Press OK.

d Press a or b to choose Gateway.

Press OK.

e Enter the Gateway address using the dial pad. (To enter numbers and text, see Entering Text

on page 125.)
Press OK.

f Press Stop/Exit.

Node Name 3

You can register the machine name on the Network. This name is often referred to as a NetBIOS name; it will
be the name that is registered by the WINS server on your network. KONICA MINOLTA recommends the
name “KMNxxxxxxxxxxxx”. (“xxxxxxxxxxxx” is your machine’s MAC Address / Ethernet Address.)

a Press Menu.
b Press a or b to choose Network.

Press OK.

3

c Press a or b to choose TCP/IP.

Press OK.

d Press a or b to choose Node Name.

Press OK.

e Press 1 to choose Change.
f Enter the Node Name using the dial pad. (To enter numbers and text, see Entering Text on page 125.)

Press OK.

g Press Stop/Exit.

20

Control panel setup

WINS Config 3

This selection controls how the machine obtains the IP address of the WINS server.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose TCP/IP.

Press OK.

d Press a or b to choose WINS Config.

Press OK.

e Press a or b to choose Auto or Static.

Press OK.

f Press Stop/Exit.

3

Auto

Automatically uses a DHCP request to determine the IP addresses for the primary and secondary WINS
servers. You must set the BOOT Method to Auto for this feature to work.

Static

Uses a specified IP address for the primary and secondary WINS servers.

WINS Server 3

Primary WINS Server IP Address 3

This field specifies the IP address of the primary WINS (Windows® Internet Name Service) server. If set to a

®

non-zero value, the machine will contact this server to register its name with the Windows
Service.

Secondary WINS Server IP Address

This field specifies the IP address of the secondary WINS server. It is used as a backup to the Primary WINS
server address. If the Primary server is unavailable, the machine still can register itself with a secondary

server. If set to a non-zero value, the machine will contact this server to register its name with the Windows
Internet Name Service. If you have a primary WINS server, but no secondary WINS server, simply leave this
field blank.

Internet Name

®

3

3

3

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose TCP/IP.

Press OK.

21

Control panel setup

d Press a or b to choose WINS Server.

Press OK.

e Press a or b to choose Primary or Secondary.

Press OK.

f Enter the WINS Server address using the dial pad. (To enter numbers and text, see Entering Text

on page 125.)
Press OK.

g Press Stop/Exit.

DNS Server 3

Primary DNS Server IP Address 3

This field specifies the IP address of the primary DNS (Domain Name System) server.

3

Secondary DNS Server IP Address

This field specifies the IP address of the secondary DNS server. It is used as a backup to the Primary DNS
server address. If the Primary server is unavailable, the machine will contact the Secondary DNS server. If
you have a primary DNS server, but no secondary DNS server, simply leave this field blank.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose TCP/IP.

Press OK.

d Press a or b to choose DNS Server.

Press OK.

e Press a or b to choose Primary or Secondary.

Press OK.

f Enter the DNS Server address using the dial pad. (To enter numbers and text, see Entering Text

on page 125.)
Press OK.

g Press Stop/Exit.

3

22

Control panel setup

APIPA 3

The setting of On will cause the print server to automatically allocate a Link-Local IP address in the range
(169.254.1.0 - 169.254.254.255) when the print server cannot obtain an IP address through the Boot Method
you have set. (See Boot Method on page 17.) Choosing Off means the IP address does not change, when
the print server cannot obtain an IP address through the Boot Method you have set.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose TCP/IP.

Press OK.

d Press a or b to choose APIPA.

Press OK.

e Press a or b to choose On or Off.

Press OK.

f Press Stop/Exit.

IPv6 3

This machine is compatible with IPv6, the next generation internet protocol. If you want to use the IPv6
protocol, choose On. The default setting for IPv6 is Off.

a Press Menu.
b Press a or b to choose Network.

Press OK.

3

c Press a or b to choose TCP/IP.

Press OK.

d Press a or b to choose IPv6.

Press OK.

e Press a or b to choose On or Off.

Press OK.

f Press Stop/Exit.

Note

If you set IPv6 to On, turn off the power switch and then turn it back on to enable this protocol.

23

Control panel setup

Ethernet 3

Ethernet link mode. Auto allows the print server to operate in 100BASE-TX full or half duplex, or in 10BASE-T
full or half duplex mode by auto negotiation.

You can fix the server link mode to 100BASE-TX Full Duplex (100B-FD) or Half Duplex (100B-HD) and
10BASE-T Full Duplex (10B-FD) or Half Duplex (10B-HD). This change is valid after the print server has been
reset (default is Auto).

Note

If you incorrectly set this value, you may not be able to communicate with your print server.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose Ethernet.

Press OK.

d Press a or b to choose Auto, 100B-FD, 100B-HD, 10B-FD or 10B-HD.

Press OK.

3

e Press Stop/Exit.

24

Control panel setup

E-mail / IFAX 3

This menu has five selections: Mail Address, Setup Server, Setup Mail RX, Setup Mail TX and
Setup Relay. As this section requires you to enter a lot of text characters, you may find that it is more

convenient to use Web Based Management and your favorite web browser to configure these settings. (see
Web Based Management on page 55) These settings must be configured for the IFAX feature to work. (For
more details about Internet fax, see Internet fax and Scan to E-mail (E-mail server) on page 68.)

You can also access the character you want by repeatedly pressing the appropriate number key using the
machine’s control panel. (For more information, see Entering Text on page 125.)

Mail Address 3

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

3

d Press a or b to choose Mail Address.

Press OK.

e Press 1 to change. Enter the mail address. (up to 60 characters)

Press OK.

f Press Stop/Exit.

Setup Server 3

SMTP Server

This field displays the node name or IP address of an SMTP mail server (outgoing E-mail server) on your
network.

(Ex, “mailhost.konicaminoltamail.net” or “192.000.000.001”)

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Server.

Press OK.

e Press a or b to choose SMTP Server.

Press OK.

25

Control panel setup

f Press a or b to choose Name? or IP Address?.

Press OK.

g Enter the SMTP server address (up to 64 characters).

Press OK.

h Press Stop/Exit.

3

SMTP Port

This field displays the SMTP port number (for outgoing E-mails) on your network.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Server.

Press OK.

3

e Press a or b to choose SMTP Port.

Press OK.

f Enter the SMTP port number.

Press OK.

g Press Stop/Exit.

3

Auth. for SMTP

You can specify the security method for E-mail notification. (For details on security the methods for E-mail
notification, see Security methods for E-mail notification on page 79.)

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Server.

Press OK.

e Press a or b to choose Auth. for SMTP.

Press OK.

26

Control panel setup

f Press a or b to choose None, SMTP-AUTH or POP bef.SMTP.

Press OK.

g If you chose None or POP bef.SMTP in step f, go to step k.

If you chose SMTP-AUTH in step f, go to step h.

h Enter the account name for SMTP authentication.

Press OK.

i Enter the account password for SMTP authentication.

Press OK.

j Enter the account password again.

Press OK.

k Press Stop/Exit.

3

POP3 Server

This field displays the node name or IP address of the POP3 server (incoming E-mail server) used by the
KONICA MINOLTA machine. This address is necessary for the Internet fax features to function correctly.

3

(Ex, “mailhost.konicaminoltamail.net” or “192.000.000.001”)

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Server.

Press OK.

e Press a or b to choose POP3 Server.

Press OK.

f Press a or b to choose Name? or IP Address?.

Press OK.

g Enter the POP3 server address (up to 64 characters).

Press OK.

h Press Stop/Exit.

3

27

Control panel setup

POP3 Port

This field displays the POP3 port number (for incoming E-mails) used by the KONICA MINOLTA machine.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Server.

Press OK.

e Press a or b to choose POP3 Port.

Press OK.

f Enter the POP3 port number.

Press OK.

g Press Stop/Exit.

3

3

Mailbox Name

You can specify a mailbox name on the POP3 server where the internet print jobs are to be retrieved.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Server.

Press OK.

e Press a or b to choose Mailbox Name.

Press OK.

f Enter the user account name assigned to the KONICA MINOLTA machine that will login to the POP3

server (up to 60 characters).
Press OK.

g Press Stop/Exit.

3

28

Control panel setup

Mailbox Pwd

You can specify the password for the POP3 server account where the internet print jobs are to be retrieved.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Server.

Press OK.

e Press a or b to choose Mailbox Pwd.

Press OK.

f Enter the user password assigned to the machine that will login to the POP3 server (up to 32 characters).

Please note that this password is case sensitive.
Press OK.

3

g Enter the password again.

Press OK.

h Press Stop/Exit.

Note

To set for no password, enter a single space.

3

APOP

You can enable or disable the APOP (Authenticated Post Office Protocol).

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Server.

Press OK.

e Press a or b to choose APOP.

Press OK.

f Press a or b to choose On or Off.

Press OK.

g Press Stop/Exit.

29

Control panel setup

Setup Mail RX 3

Auto Polling

When set to On, the machine automatically checks the POP3 server for new messages.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Mail RX.

Press OK.

e Press a or b to choose Auto Polling.

Press OK.

f Press a or b to choose On or Off.

Press OK.

g Press Stop/Exit.

3

Poll Frequency

Sets the interval for checking for new messages on the POP3 server (default is 10Min).

a Press Menu.
b Press a or b to choose Network.

Press OK.

3

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Mail RX.

Press OK.

e Press a or b to choose Poll Frequency.

Press OK.

f Enter the polling frequency (up to 60 minutes).

Press OK.

g Press Stop/Exit.

3

30

Control panel setup

Header

This selection allows the contents of the mail header to be printed when the received message is printed.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Mail RX.

Press OK.

e Press a or b to choose Header.

Press OK.

f Press a or b to choose All, Subject+From+To or None.

Press OK.

g Press Stop/Exit.

3

3

Del Error Mail

When set to On, the machine automatically deletes error mails that the machine cannot receive from the POP
server.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Mail RX.

Press OK.

e Press a or b to choose Del Error Mail.

Press OK.

f Press a or b to choose On or Off.

Press OK.

g Press Stop/Exit.

3

31

Control panel setup

Notification

The notification feature allows a confirmation of receipt message to be transmitted to the sending station
when the Internet Fax has been received.

This feature only works on Internet Fax machines that support the “MDN” specification.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Mail RX.

Press OK.

e Press a or b to choose Notification.

Press OK.

f Press a or b to choose On, MDN or Off.

Press OK.

g Press Stop/Exit.

Setup Mail TX 3

Sender Subject

This field displays the subject that is attached to the Internet fax data being sent from the KONICA MINOLTA
machine to a computer (default is “Internet Fax Job”).

a Press Menu.

3

b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Mail TX.

Press OK.

e Press a or b to choose Sender Subject.

Press OK.

f If you want to change the Sender Subject, press 1 to choose Change to change the Sender Subject.

Go to step g.
If you don’t want to change the Sender Subject, press 2 to choose Exit.
Go to step h.

g Enter the subject information (up to 40 characters).

Press OK.

h Press Stop/Exit.

3

32

Control panel setup

Size Limit

Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often
place a limit on the maximum E-mail size). With this function enabled, the machine will display
Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be sent
and an error report will be printed. The document you are sending should be separated into smaller
documents that will be accepted by the mail server. (For your information, a 42 page document based on the
ITU-T Test Chart #1 test chart is approximately 1 Mbyte in size.)

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Mail TX.

Press OK.

e Press a or b to choose Size Limit.

Press OK.

3

f Press a or b to choose On or Off.

Press OK.

g Press Stop/Exit.

3

Notification

The notification feature allows a confirmation of receipt message to be transmitted to the sending station
when the Internet Fax has been received.

This feature only works on Internet Fax machines that support the “MDN” specification.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Mail TX.

Press OK.

e Press a or b to choose Notification.

Press OK.

f Press a or b to choose On or Off.

Press OK.

g Press Stop/Exit.

33

Control panel setup

Setup Relay 3

Rly Broadcast

This function allows the machine to receive a document over the Internet, and then relay it to other fax
machines through conventional analog landlines.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Relay.

Press OK.

e Press a or b to choose Rly Broadcast.

Press OK.

f Press a or b to choose On or Off.

Press OK.

g Press Stop/Exit.

3

Relay Domain

You can register the Domain Names (Max. 10) that are allowed to request a Relay Broadcast.

a Press Menu.

3

b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Relay.

Press OK.

e Press a or b to choose Relay Domain.

Press OK.

f Press a or b to choose Relay (01 - 10).

Press OK.

g Enter the Relay Domain name for the Domain that is being allowed to request a Relay Broadcast.

Press OK.

h Press Stop/Exit.

3

34

Control panel setup

Relay Report

A Relay Broadcast Report can be printed at the machine that will act as a Relay Station for all Relay
Broadcasts.

Its primary function is to print reports of any relayed broadcasts that have been sent through the machine.
Please note: In order to use this function, you must assign the relay domain in the “Trusted Domains” section
of the Relay function settings.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose E-mail/IFAX.

Press OK.

d Press a or b to choose Setup Relay.

Press OK.

e Press a or b to choose Relay Report.

Press OK.

3

f Press a or b to choose On or Off.

Press OK.

g Press Stop/Exit.

Note

For more information on Relay Broadcast, see Relay broadcast from a computer on page 73.

35

Control panel setup

How to set a new default for Scan to E-mail (E-mail server) 3

You can choose the default color file type for the Scan to E-mail (E-mail server) function. (For the details on
how to operate Scan to E-mail (E-mail server), see Internet fax and Scan to E-mail (E-mail server)
on page 68.)

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose Scan to E-mail.

Press OK.

d Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,

Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.

Press OK.

e If you chose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,

Gray 100 dpi, Gray 200 dpi or Gray 300 dpi in step d, press a or b to choose PDF,
Secure PDF, JPEG or XPS.

If you chose B&W 200 dpi or B&W 200x100 dpi in step d, press a or b to choose PDF, Secure PDF
or TIFF.
Press OK.

3

f Press Stop/Exit.

36

Control panel setup

How to set a new default for Scan to FTP 3

You can choose the default color file type for the Scan to FTP function.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose Scan to FTP.

Press OK.

d Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,

Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.

Press OK.

e If you chose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,

Gray 100 dpi, Gray 200 dpi or Gray 300 dpi in step d, press a or b to choose PDF,
Secure PDF, JPEG or XPS.

If you chose B&W 200 dpi or B&W 200x100 dpi in step d, press a or b to choose PDF, Secure PDF
or TIFF.
Press OK.

3

f Press Stop/Exit.

Note

For how to operate Scan to FTP, see Network Scanning in the Software User’s Guide on the CD/DVD­ROM we have provided with the machine.

37

Control panel setup

How to set a new default for Scan to Network 3

You can choose the default color and file type for the Scan to Network function to scan a document directly
to a server supporting CIFS on your local network or on the internet. (For the CIFS protocol, see Protocols
on page 6.)

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose ScanTo Network.

Press OK.

d Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,

Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.

Press OK.

e If you chose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,

Gray 100 dpi, Gray 200 dpi or Gray 300 dpi in step d, press a or b to choose PDF,
Secure PDF, JPEG or XPS.

If you chose B&W 200 dpi or B&W 200x100 dpi in step d, press a or b to choose PDF, Secure PDF
or TIFF.
Press OK.

3

f Press Stop/Exit.

Note

For how to operate Scan to Network, see Network Scanning in the Software User’s Guide on the CD/DVD­ROM we have provided with the machine.

38

Control panel setup

Fax to Server 3

The Fax to Server feature allows the machine to scan a document and send it over the network to a separate
fax server. The document will then be sent from the server as fax data to the destination fax number over
standard phone lines. When the Fax to Server feature is set to On all automatic fax transmissions from the
machine will be sent to the fax server for fax transmission. You can continue to send a fax directly from the
machine using the manual fax feature.

To send a document to the fax server the correct syntax for that server must be used. The destination fax
number must be sent with a prefix and a suffix that match the parameters used by the fax server. In most
cases the syntax for the prefix is “fax=” and the syntax for the suffix would be the domain name of the fax
server E-mail gateway. The suffix must also include the “@” symbol at the beginning of the suffix. The prefix
and the suffix information must be stored in the machine before you can use the fax to server function.
Destination fax numbers can be saved in the One Touch or Speed Dial locations or entered using the dial
pad (up to 20 digit numbers). For example if you wanted to send a document to a destination fax number of
123-555-0001 the following syntax would be used.

3

Note

Your fax server application must support an E-mail gateway.

Setting Fax to Server to On 3

You can store the prefix/suffix address for the fax server in the machine.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose Fax to Server.

Press OK.

d Press a or b to choose On.

Press OK.

e Press a or b to choose Prefix.

Press OK.

f Enter the prefix using dial pad.
g Press OK.
h Press a or b to choose Suffix.

Press OK.

39

Control panel setup

i Enter the suffix using dial pad.
j Press OK.
k Press Stop/Exit.

Note

You can enter the prefix and suffix address using up to a total of 40 characters.

How to operate Fax to Server 3

a Place the document in the ADF or on the scanner glass.
b Enter the fax number.
c The machine will send the message over a TCP/IP network to the fax server.

3

40

Control panel setup

Time Zone 3

This field displays your country time zone. The time shown is the time difference between your country and
Greenwich Mean Time. For example, the Time Zone for Eastern Time in the USA and Canada is UTC-05:00.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose Time Zone.

Press OK.

d Press a or b to choose the time.

Press OK.

e Press Stop/Exit.

Windows® Time Zone setting 3

You can see the time difference for your country by using the Time Zone setting in Windows®.

a Windows Vista

Click the button, Control Panel, Date and Time, and then Change time zone.

Windows
Click the button, Control Panel, Clock, Language, and Region, Date and Time, and then Change

time zone. Windows

Click the Start button, Control Panel, Date and Time, and then choose Time Zone.
Windows

Click the Start button, Settings, Control Panel, Date/Time, and then choose Time Zone.

®

:

®

7:

®

XP and Windows Server® 2003/2008:

®

2000:

3

b Change the date and time. Verify your time zone settings from the pull-down menu (this menu displays

the time difference from GMT).

41

Control panel setup

Restoring the network settings to factory default 3

If you wish to reset the print server back to its default factory settings (resetting all information such as the
password and IP address information), please follow these steps:

Note

This function restores all wired and wireless network settings to the factory default.

a Press Menu.
b Press a or b to choose Network.

Press OK.

c Press a or b to choose Network Reset.

Press OK.

d Press 1 to choose Reset.
e Press 1 to choose Yes for reboot.
f The machine will re-start. You can now reconnect the network cable and configure the network settings

to work with your network.

3

Printing the Network Configuration List 3

Note

Node name: Node name appears on the Network Configuration List. The default node name is
“KMNxxxxxxxxxxxx”. (“xxxxxxxxxxxx” is your machine’s MAC Address / Ethernet Address.)

The Network Configuration List prints a report listing all the current network configuration including the
network print server settings.

a Press Menu.
b Press a or b to choose Print Reports.

Press OK.

c Press a or b to choose Network Config.

Press OK.

d Press Start.

Note

If the IP Address on the Network Configuration List shows 0.0.0.0, wait for one minute and try again.

42

Network printing from Windows®:

4

basic TCP/IP Peer-to-Peer printing

Overview 4

To connect your machine to your network, you need to follow the steps in the Quick Guide. We recommend
that you use the KONICA MINOLTA installer application on the CD/DVD-ROM which we have provided with
the machine. By using this application, you can easily connect your machine to your network and install the
network software and printer driver which you need to complete the configuration of your printer for a network.
You will be guided by the on-screen instructions until you are able to use your KONICA MINOLTA network
machine.

If you are a Windows
installer application, use the TCP/IP protocol in a Peer-to-Peer environment. Please follow the instructions in
this chapter. This chapter explains how to install the network software and the printer driver which you will
need to be able to print using your network machine.

Note

• You must configure the IP address on your machine before you proceed with this chapter. If you need to
configure the IP address, see Setting the IP address and subnet mask on page 12 first.

®

user and want to configure your machine without using the KONICA MINOLTA

4

4

• Verify the host computer and the machine are either on the same subnet, or that the router is properly
configured to pass data between the two devices.

• If you are connecting to a Network Print Queue or Share (printing only), see Installation when using a
Network Print Queue or Share (printer driver only) on page 119 for installation details.

• The default password for KONICA MINOLTA print server is “access”.

43

Network printing from Windows®: basic TCP/IP Peer-to-Peer printing

Configuring the standard TCP/IP port 4

Printer driver not yet installed 4

a Put the supplied CD/DVD-ROM into your CD/DVD-ROM drive. If the model name screen appears,

choose your machine. If the language screen appears, choose your language.

b The CD/DVD-ROM main menu will appear. Click Initial Installation.
c Click Printer Driver Only (for Network).
d Click Next in response to the Welcome message. Follow the on-screen instructions.
e Choose Standard Installation and click Next.
f Choose KONICA MINOLTA Peer-to-Peer Network Printer, and then click Next.
g Follow the on-screen instruction, and then click Next.

Note

Contact your administrator if you are not sure about the location and name of the printer on the network.

h Continue through the wizard clicking Finish when complete.

4

44

Network printing from Windows®: basic TCP/IP Peer-to-Peer printing

Printer driver already installed 4

If you have already installed the printer driver and wish to configure it for network printing, follow these steps:

a (Windows Vista

Click the button, Control Panel, Hardware and Sound, and then Printers.

(Windows
Click the button, Control Panel, and then Devices and Printers.

(Windows Server
Click the Start button, Control Panel, Hardware and Sound, and then Printers.

(Windows
Click the Start button and choose Printers and Faxes.

(Windows
Click the Start button and choose Settings and then Printers.

®

)

®

7)

®

2008)

®

XP and Windows Server® 2003)

®

2000)

b Right click on the printer driver you wish to configure, and then choose Properties.
c Click the Ports tab and click Add Port.
d Choose the port that you wish to use. Typically this would be Standard TCP/IP Port. Then click the

New Port... button.

e The Standard TCP/IP Port Wizard will start.

4

f Enter the IP address of your network printer. Click Next.
g Click Finish.
h Close Printer Ports and Properties dialog box.

Other sources of information 4

See Configuring your machine for a network on page 10 to learn how to configure the IP address of the
printer.

45

5

Internet printing for Windows

®

Overview 5

Windows® 2000/XP, Windows Vista®, Windows® 7 and Windows Server® 2003/2008 users can print using

®

TCP/IP and the standard Network Printing IPP protocol software built into Windows

®

Vista

, Windows® 7 and Windows Server® 2003/2008 installation.

Note

• You must configure the IP address on your printer before you proceed with this chapter. If you need to
configure the IP address, see Chapter 2 first.

• Verify the host computer and machine are either on the same subnet, or that the router is properly
configured to pass data between the two devices.

• The default password for KONICA MINOLTA print servers is “access”.

• This print server also supports the IPPS printing. (See Printing documents securely using IPPS
on page 84.)

2000/XP, Windows

5

5

IPP printing for Windows® 2000/XP, Windows Vista®, Windows® 7 and Windows Server® 2003/2008 5

Use the following instructions if you wish to use the IPP printing capabilities of Windows®2000/XP, Windows

®

Vista

Windows Vista®, Windows® 7 and Windows Server® 2008 5

a (Windows Vista

b Click Add a printer.
c Choose Add a network, wireless or Bluetooth printer.
d Click The printer that I want isn’t listed.

, Windows® 7 and Windows Server®2003/2008.

®

)
Click the button, Control Panel, Hardware and Sound, and then Printers.

(Windows
Click the button, Control Panel, and then Devices and Printers.

(Windows Server
Click the Start button, Control Panel, Hardware and Sound, and then Printers.

®

7)

®

2008)

e Choose Select a shared printer by name and then enter the following in the URL field:

http://printer’s IP address:631/ipp (where “printer’s IP address” is the printer’s IP
address or the node name.)

46

Internet printing for Windows

Note

If you have edited the hosts file on your computer or are using a Domain Name System (DNS), you can
also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS names,
you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the Network
Configuration List. (To learn how to print the Network Configuration List, see Printing the Network
Configuration List on page 42.) The NetBIOS name assigned is the first 15 characters of the node name,
and by default it will appear as “KMNxxxxxxxxxxxx”. (“xxxxxxxxxxxx” is your machine’s MAC Address /
Ethernet Address.)

f When you click Next, Windows Vista

®

, Windows® 7 and Windows Server® 2008 will make a connection

with the URL that you specified.

 If the printer driver has already been installed:

You will see the printer selection screen in the Add Printer Wizard. Click OK.

If the appropriate printer driver is already installed on your computer, Windows Vista
and Windows Server

®

2008 will automatically use that driver. In this case, you will simply be asked if

®

, Windows® 7

you wish to make the driver the default printer, after which the Driver installation wizard will complete.
You are now ready to print.

®

5

Go to step k.

 If the printer driver has NOT been installed:

One of the benefits of the IPP printing protocol is that it establishes the model name of the printer
when you communicate with it. After successful communication you will see the model name of the

printer automatically. This means that you do not need to inform Windows Vista

®

Windows Server

2008 about the type of printer driver to be used.

®

, Windows® 7 and

Go to step g.

g If your printer is not in the list of supported printers, click Have Disk. You will then be asked to insert the

driver disk.

h Click Browse and choose the appropriate KONICA MINOLTA printer driver that is contained on the

CD/DVD-ROM or in the network share. Click Open.

i Click OK.
j Specify the model name of the printer. Click OK.

Note

• When the User Account Control screen appears, click Continue.

• If the printer driver that you are installing does not have a Digital Certificate you will see a warning
message. Click Install this driver software anyway to continue with the installation. The
Add Printer Wizard will then complete.

k You will see the Type a printer name screen in the Add Printer Wizard. Check the

Set as the default printer check box if you want to use this printer as the default printer, and then click
Next.

47

Internet printing for Windows

l To test the printer connection, click Print a test page, and then click Finish. The printer is now

configured and ready to print.

Windows® 2000/XP and Windows Server® 2003 5

®

a (Windows

Click the Start button and choose Printers and Faxes.
(Windows

Click the Start button and choose Settings and then Printers.

b (Windows

Click Add a printer to start the Add Printer Wizard.
(Windows

Double click the Add Printer icon to start the Add Printer Wizard.

®

XP and Windows Server® 2003)

®

2000)

®

XP and Windows Server® 2003)

®

2000)

c Click Next when you see the Welcome to the Add Printer Wizard screen.
d Choose Network Printer.

®

(Windows
Choose A network printer, or a printer attached to another computer.

(Windows
Choose Network Printer.

XP and Windows Server® 2003)

®

2000)

e Click Next.
f (Windows

Choose Connect to a printer on the Internet or on a home or office network and then enter the
following in the URL field:

http://printer’s IP address:631/ipp

(where “printer’s IP address” is the printer’s IP address or the node name.)
(Windows

Choose Connect to a printer on the Internet or on your intranet and then enter the following in the
URL field:

http://printer’s IP address:631/ipp

(Where “printer’s IP address” is the printer’s IP address or the node name).

®

XP and Windows Server® 2003)

®

2000)

5

Note

If you have edited the hosts file on your computer or are using a Domain Name System (DNS), you can
also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS names,
you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the Network
Configuration List. (To learn how to print the Network Configuration List, see Printing the Network
Configuration List on page 42.) The NetBIOS name assigned is the first 15 characters of the node name
and by default it will appear as “KMNxxxxxxxxxxxx”. (“xxxxxxxxxxxx” is your machine’s MAC Address /
Ethernet Address.)

48

Internet printing for Windows

®

g When you click Next, Windows

®

2000/XP and Windows Server® 2003 will make a connection with the

URL that you specified.

 If the printer driver has already been installed:

You will see the printer selection screen in the Add Printer Wizard.

If the appropriate printer driver is already installed on your computer, Windows

®

Windows Server

2003 will automatically use that driver. In this case, you will simply be asked if you

®

2000/XP and

wish to make the driver the default printer, after which the Add Printer wizard will complete. You are
now ready to print.

Go to step l.

 If the printer driver has NOT been installed:

One of the benefits of the IPP printing protocol is that it establishes the model name of the printer
when you communicate with it. After successful communication you will see the model name of the

printer automatically. This means that you do not need to inform Windows

®

Server

2003 about the type of printer driver to be used.

®

2000/XP and Windows

Go to step h.

h The driver installation starts automatically.

Note

If the printer driver that you are installing does not have a Digital Certificate you will see a warning

1

message. Click Continue Anyway

1

Yes for Windows® 2000 users

i (Windows

®

XP and Windows Server® 2003)

Click Have Disk. You will then be asked to insert the driver disk.

®

(Windows

2000)

Click OK when you see the Insert Disk screen.

to continue with the installation.

5

j Click Browse and choose the appropriate KONICA MINOLTA printer driver that is contained on the

CD/DVD-ROM or in the network share.

1

For example, choose the “X:\\driver\win2kxpvista

\your language” folder (where X is your drive

letter). Click Open.

1

winxpx64vista64 for 64-bit OS users

k Click OK.
l Check Yes if you want to use this printer as the default printer. Click Next.
m Click Finish and the printer is now configured and ready to print. To test the printer connection, print a

test page.

49

Internet printing for Windows

Specifying a different URL 5

Please note that there are several possible entries that you can enter for the URL field.

http://printer’s IP address:631/ipp

This is the default URL and we recommend that you use this URL.

http://printer’s IP address:631/ipp/port1

This is for HP Jetdirect compatibility.

http://printer’s IP address:631/

Note

If you forget the URL details, you can simply enter the above text (http://printer’s IP address/)
and the printer will still receive and process data.

Where “printer’s IP address” is the printer’s IP address or the node name.

• For example:

http://192.168.1.2/

http://KMN123456765432/

®

5

Other sources of information 5

For how to configure the IP address of the printer, see Configuring your machine for a network on page 10.

50

Network printing from Macintosh using

6

the BR-Script 3 driver

Overview 6

This chapter explains how to configure the BR-Script 3 (PostScript® 3™ language emulation) printer driver
on a Network using Mac OS X 10.3.9 or greater.

IMPORTANT

For the latest drivers and information on the Mac OS X you are using, visit at: http://konicaminolta.com/.

How to choose the BR-Script 3 printer driver (TCP/IP) 6

For Mac OS X 10.3.9 to 10.4.x users 6

a Turn the power of the machine ON.
b From the Go menu, choose Applications.

6

6

c Open the Utilities folder.
d Double click the Printer Setup Utility icon.
e Click Add.
f (Mac OS X 10.3.9) Choose IP Printing.

(Mac OS X 10.4.x) Choose IP Printer.

(Mac OS X 10.3.9) (Mac OS X 10.4.x)

51

Network printing from Macintosh using the BR-Script 3 driver

g (Mac OS X 10.3.9) Enter the IP address of the printer into the Printer Address box.

(Mac OS X 10.4.x) Enter the IP address of the printer into the Address box.

(Mac OS X 10.3.9) (Mac OS X 10.4.x)

Note

• The Network Configuration List will allow you to confirm the IP address. For more information on how to
print the configuration page, see Printing the Network Configuration List on page 42.

®

• When specifying the Queue Name (Queue), use the PostScript

service “KMNxxxxxxxxxxxx_AT” for

Macintosh. (“xxxxxxxxxxxx” is your machine’s MAC Address / Ethernet Address.)

h From the Printer Model (Print Using) pull-down list choose your model. For example, choose

KONICA MINOLTA bizhub 20 BR-Script3.

6

(Mac OS X 10.3.9) (Mac OS X 10.4.x)

i Click Add and the printer will be available from the Printer List. The machine is now ready to print.

52

Network printing from Macintosh using the BR-Script 3 driver

For Mac OS X 10.5.x and 10.6.x 6

a Turn the power of the machine ON.
b From the Apple menu, choose System Preferences.
c Click Print & Fax.
d Click + button to add your machine.
e Choose IP.

6

f Choose Line Printer Daemon-LPD from the Protocol list.
g Enter the IP address of the printer into the Address box.

Note

• The Network Configuration List will allow you to confirm the IP address. For more information on how to
print the configuration page, see Printing the Network Configuration List on page 42.

®

• When specifying the Queue Name (Queue), use the PostScript
Macintosh. (“xxxxxxxxxxxx” is your machine’s MAC Address / Ethernet Address.)

service “KMNxxxxxxxxxxxx_AT” for

53

Network printing from Macintosh using the BR-Script 3 driver

h From the Print Using pop-up menu choose Select a driver to use, and then from the printer model

scrolling list choose your model. For example, choose KONICA MINOLTA bizhub 20 BR-Script3, and
then click Add.

i From the Default Printer pop-up menu choose your model to set as the default printer. The printer is

now ready.

6

Other sources of information 6

See Chapter 2 of this User’s Guide to learn how to configure the IP address of the printer.

54

7

Web Based Management 7

Overview 7

A standard Web Browser can be used to manage your machine using the HTTP (Hyper Text Transfer
Protocol). You can get the following information from a machine on your network using a web browser.

 Printer status information

 Change Fax configuration items, such as General Setup, Quick-Dial settings and Remote Fax

 Change network settings such as TCP/IP information.

 Configure Secure Function Lock 2.0

 Configure Scan to FTP

 Configure Scan to Network

 Configure LDAP

 Software version information of the machine and print server

 Change network and machine configuration details

Note

We recommend Microsoft
Safari 1.3 (or greater) for Macintosh. Please also make sure that JavaScript and Cookies are always
enabled in whichever browser you use. If a different web browser is used, make sure it is compatible with
HTTP 1.0 and HTTP 1.1.

You must use the TCP/IP protocol on your network and have a valid IP address programmed into the print
server and your computer.

®

Internet Explorer® 6.0 (or greater) or Firefox 1.0 (or greater) for Windows® and

7

Note

• To learn how to configure the IP address on your machine, see Configuring your machine for a network
on page 10.

• You can use a web browser on most computing platforms, for example, Macintosh and UNIX users are
also able to connect to the machine and manage it.

• You can also use the BRAdmin Light to manage the printer and its network configuration.

• This print server also supports HTTPS for secure management using SSL. (See Managing your network
printer securely on page 81.)

55

Web Based Management

How to configure the machine settings using Web Based Management (web browser) 7

A standard web browser can be used to change your print server settings using the HTTP (Hyper Text
Transfer Protocol).

Note

• We recommend to use HTTPS protocol for your internet security when configuring the settings using Web
Based Management. To enable the HTTPS protocol, see Configuring the protocol settings on page 80.

• To use a web browser, you will need to know the IP address or node name of the print server.

a Start your web browser.
b Type “http://printer’s IP address/” into your browser. (where “printer’s IP address” is

the printer’s IP address or the node name)

 For example:

http://192.168.1.2/

Note

• If you have edited the hosts file on your computer or are using a Domain Name System (DNS), you can
also enter the DNS name of the print server. As the print server supports TCP/IP and NetBIOS names,
you can also enter the NetBIOS name of the print server. The NetBIOS name can be seen in the Network
Configuration List. (To learn how to print the Network Configuration List, see Printing the Network
Configuration List on page 42.) The NetBIOS name assigned is the first 15 characters of the node name
and by default it will appear as “KMNxxxxxxxxxxxx”. (“xxxxxxxxxxxx” is your machine’s MAC Address /
Ethernet Address.)

• For Macintosh users, you can have easy access to the Web Based Management System by clicking the
machine icon on Status Monitor screen. For more information, see the Software User’s Guide on the
CD/DVD-ROM.

c Click Network Configuration.
d Enter a user name and a password. The default User Name is “admin” and the default password is

“access”.

e Click OK.
f You can now change the print server settings.

7

Note

If you have changed the protocol settings, restart the printer after clicking Submit to activate the
configuration.

56

Web Based Management

Password information 7

Web Based Management offers two levels of password access. Users are able to access to the
General Setup, Fax Settings, I-Fax Settings, Copy Settings, Printer Settings and USB Direct I/F. The
default user name for User is “user” (case sensitive) and the default password is “access”.

Administrators are able to access all settings. The login name for the Administrator is “admin” (case
sensitive) and the default password is “access”.

7

57

Web Based Management

Secure Function Lock 2.0 7

Secure Function Lock 2.0 from KONICA MINOLTA helps you to save money and increase security by
restricting the functions available on your KONICA MINOLTA machine.

Secure Function Lock allows you to configure passwords for selected users, granting them access to some,
or all, of these functions, or limiting them to a page limit. This means that only authorized people can use
them.

You can configure and change the following Secure Function Lock settings using a web browser.

 PC print

 USB Direct Print

 Copy

 Page Limit

 Fax TX

1

 Fax RX

 Scan

1

If you register the PC user login names, you can restrict PC print without the user entering a password. For more detail, see Restricting PC print
by PC user login name on page 60

7

58

Web Based Management

How to configure the Secure Function Lock 2.0 settings using Web Based Management (web browser) 7

Basic configuration 7

a Click Administrator Settings on the KONICA MINOLTA bizhub 20 web page, and then click

Secure Function Lock.

7

b Choose On from Function Lock.

Note

To configure Secure Function Lock through the embedded web server, you have to enter the Administrator
Password (four digit number). If the settings have been configured previously using the Panel menu and
you want to change the settings, you must fill in the blank in the Administrator Password box first.

c Enter an up to 15 digit alphanumeric group name or user name in the ID Number/Name box and then

enter a four-digit password in the PIN box.

d Uncheck the functions that you want to restrict in the Print box or the Others box. If you want to configure

the maximum page count, check the On box in Page Limit, and then enter the number in the Max box.
Then click Submit.

59

Web Based Management

e If you want to restrict the PC printing by PC login user name, click PC Print Restriction by Login Name

and configure the settings. (See Restricting PC print by PC user login name on page 60.)

Scanning when using Secure Function Lock 2.0 7

The Secure Function Lock 2.0 feature allows the administrator to restrict which users are allowed to scan.
When the scan feature is set to off for the public user setting, only users who have scan selected in the check
box will be able to scan. To push scan from the control panel of the machine users must enter their PIN to
access the scan mode. To pull scan from their computer, restricted users must also enter their PIN on the
control panel of the machine before they can scan from their computer. If the PIN is not entered at the
machines control panel the user will get an error message on their computer when they attempt to pull scan.

Restricting PC print by PC user login name 7

By configuring this setting, the printer can authenticate by PC user login name to allow a print job from a
registered computer.

a Click PC Print Restriction by Login Name. The PC Print Restriction by Login Name screen will

appear.

7

b Choose the ID Number you set in the ID Number/Name in step c in Basic configuration from the

ID Number pull-down list for each Login Name and then enter the PC user login name in the
Login Name box.

60

Web Based Management

c Click Submit.

Note

• If you want to restrict PC print per group, choose the same ID Number for each PC login name you want
in the group.

• If you are using the PC login name feature you must also make sure that the Use PC Login Name box in
the printer driver is checked. For more information about the printer driver, see Chapter 1 in the Software
User’s Guide on the CD/DVD-ROM.

• The Secure Function Lock Feature does not support the BRScript driver for printing.

Setting up public mode 7

You can set up the public mode to restrict what functions are available for public users. Public users do not
need to enter a password to access the features made available through this setting.

a Uncheck the check box for the function that you want to restrict in the Public Mode box.
b Click Submit.

Other features 7

You can set up the following features in the Secure Function Lock 2.0:

 All Counter Reset

You can reset the page counter by clicking All Counter Reset.

 Export to CSV file

You can export the current page counter including ID Number / Name information as a CSV file.

 Last Counter Record

The machine retains the page count after the counter has been reset.

 Counter Auto Reset Settigs

You can automatically reset the page counters by configuring the time interval based on Daily, Weekly or
Monthly settings.

Note

The configuration you have set on the control panel for Secure Function Lock is applied to the Web Based
Management settings automatically.

7

61

Web Based Management

Changing the Scan to FTP configuration using a web browser7

Scan to FTP allows you to scan a document directly to an FTP server on your local network or on the Internet.
(See Chapter 4 in the Software User’s Guide for more details on Scan to FTP.)

a Click Administrator Settings on the KONICA MINOLTA bizhub 20 web page, and then click

FTP/Network Scan Settings.

b You can choose what profile numbers (1 to 10) to use for Scan to FTP settings.

You can also store two user defined file names that can be used for creating an FTP Server Profile in
addition to the seven present file names in Create a User Defined File Name. A maximum of 15
characters can be entered in each of the two fields.
After setting, click Submit.

c Click FTP/Network Scan Profile on Administrator Settings page.

Now you can configure and change the following Scan to FTP settings using a web browser.

7

 Profile Name (Up to 15 characters)

 Host Address (FTP server address)

 Username

 Password

 Store Directory

 File Name

 Quality

 File Type

 Passive Mode

 Port Number

62

Web Based Management

You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration.
By default this setting is OFF, you can also change the port number used to access the FTP server. The
default for this setting is port 21. In most cases these two settings can remain as default.

Note

Scan to FTP is available when FTP server profiles are configured using Web Based Management.

7

63

Web Based Management

Changing the Scan to Network configuration using a web browser 7

Scan to Network allows you to scan documents directly to a shared folder on a CIFS server located on your
local network or the Internet. (For more information on CIFS protocol, see Protocols on page 6.) To enable
the CIFS protocol, check the box for CIFS from the Network Configuration page. (See Chapter 4 in the
Software User’s Guide for more details on Scan to Network.)

Note

Scan to Network supports Kerberos Authentication and NTLMv2 Authentication.

1

Available for Windows® 2000 or greater.

a Click Administrator Settings on the KONICA MINOLTA bizhub 20 web page, and then click

FTP/Network Scan Settings.

b You can choose what profile numbers (1 to 10) to use for Scan to Network settings.

You can also store two user defined file names that can be used for creating a Scan to Network Profile
in addition to the seven present file names in Create a User Defined File Name. A maximum of 15
characters can be entered in each of the two fields.
After setting, click Submit.

1

7

64

Web Based Management

c FTP/Network Scan Profile

Click on Administrator Settings page.
Now you can configure and change the following Scan to Network settings using a web browser.

7

 Profile Name (Up to 15 characters)

 Host Address

 Store Directory

 File Name

 Quality

 File Type

 Use PIN for authentication

 PIN Code

 Auth. Method

 Username

 Password

 Kerberos Server Address

65

Web Based Management

Changing the LDAP configuration using a web browser 7

You can configure and change the LDAP settings using a web browser. Click Network Configuration on the
KONICA MINOLTA bizhub 20 web page, and then click Configure Protocol. Make sure that the check box
for LDAP is on and then click Advanced Settings.

7

 Status Enable/Disable
 LDAP Server Address
 Port (The default port number is 389.)
 Timeout for LDAP
 Authentication
 Username
 Password
 Kerberos Server Address
 Search Root
 Attribute of Name (Search Key)
 Attribute of E-mail
 Attribute of Fax Number

After setting, make sure that the Status is OK on the Test Result page.

Note

• If the LDAP server supports Kerberos Authentication, we recommend to choose Kerberos on
Authentication setting. It provides strong authentication between LDAP server and your machine.

• For the details of each item, see the Help Text in the Web Based Management.

66

8

LDAP operation 8

Overview 8

The LDAP protocol allows you to search for information such as fax numbers and E-mail addresses from your
server. You can configure LDAP settings using a web browser.

Changing the LDAP configuration using a Browser 8

You can configure and change LDAP settings using a web browser. (For more information, see Changing the
LDAP configuration using a web browser on page 66.)

LDAP operation using the control panel 8

a Press Search/Speed Dial.
b Enter initial characters for your search by using the dial pad.

Note

• You can enter up to 15 characters.

8

• For more information on using the dial pad, see Entering Text on page 125.

c Press Search/Speed Dial or OK.

The LDAP search result will be shown on LCD before the local address book search result with c. If there
is no match on the server and the local address book, the LCD will show No Contact Found for 2
seconds.

d Press a or b to scroll until you find the name you are looking for.

To confirm details of the result information, highlight the result and press c.

e Press OK.

If the result includes both a fax number and an E-mail address, the machine will prompt you to press a
or b to choose either a fax number or an E-mail address.

f Press OK.
g Load your document and press Start.

Note

• The LDAP function of this machine supports LDAPv3.

• You need to use Kerberos Authentication or Simple Authentication to communicate with your LDAP
server.

• SSL/TLS is not supported.

67

Internet fax and Scan to E-mail

9

(E-mail server)

Internet fax Overview 9

Internet faxing (IFAX) allows you to send and receive fax documents using the Internet as the transport
mechanism. Documents are transmitted in E-mail messages as attached TIFF-F files. This means that
computers are also able to receive and send documents, providing that the computer has as an application
that can generate and view TIFF-F files, you can use any TIFF-F viewer application. Any documents sent via
the machine will automatically be converted into a TIFF-F format. If you wish to send and receive messages
to and from your machine, your mail application on the computer must be able to support the MIME format.

E-mail

Relay Fax
(G3 TX)

Internet

9

E-mail

Intenet Fax

Note

Internet Fax is available in Black & White only.

Internet

Relay E-mail

Getting connected 9

Before sending or receiving an Internet fax you must configure your KONICA MINOLTA machine to
communicate with your network and mail server. You must ensure the following: a correctly configured IP
address for your machine, an E-mail address for your machine, the mail server(s) IP address, mailbox name
and password for your KONICA MINOLTA machine. If you are unsure of any of these items, please contact
your systems Administrator. (For details of how to configure this information, see Web Based Management
on page 55.)

9

68

Internet fax and Scan to E-mail (E-mail server)

Control panel key functions 9

Shift + 1 9

Used to change input mode. You can use dial pad keys as Standard alphabet character keys.

Dial Pad

Used to enter Standard Alpha characters (26 letters), as well as @. space ! “ # % & ’ () + / : ; < > = ? [ ] ^ - $
, l _ and Numbers.

d or c

Moves the LCD cursor to the left or right when you enter text.

OK

Used to store multiple numbers.

Start

Begins transmitting the document.

Stop/Exit

Deletes entered data and stops the scanning or transmitting process.

One Touch
Search/Speed Dial

These functions work the same way as with conventional machine’s.
However, please note that you cannot use chain dialing for E-mail address.

9

9

9

9

9

9

9

Shift + Start

Used to receive E-mail from the POP3 server manually.

Sending an Internet fax 9

Sending an Internet fax is the same as sending a normal fax. If you have already programmed the addresses
of the destination Internet fax machines as One Touch or Speed-Dial locations, you can send the Internet fax
by loading the document into the machine, use the Fax Resolution key to set the preferred resolution and
choose a Speed Dial or One Touch number and press Start.

If you wish to manually enter the Internet fax address, load the document into the machine and press Shift
and 1 simultaneously to change into the “alphabet” dialing mode.

To manually enter the Internet fax address, see Entering Text on page 125.

69

9

Internet fax and Scan to E-mail (E-mail server)

Manually entering text 9

Press Shift and 1 simultaneously to change into the “alphabet” dialing mode.

You can use the Dial Pad to enter the E-mail address. For more information, see Entering Text on page 125.

Please note that also you can connect to the machine using a web browser and store the E-mail address
information to a Speed Dial or One Touch location through Web Based Management. (For more information
on Web Based Management, see Web Based Management on page 55.)

As you enter an Internet fax address, the address will appear character by character on the LCD panel. If you
specify more than 22 characters, the LCD panel will scroll the name to the left character by character. You
can enter up to 60 characters.

Press Start to send the document.

After the document is scanned, it is transmitted to the recipient Internet fax machine automatically via your
SMTP server. You can cancel the send operation by pressing the Stop/Exit key during scanning. After the
transmission is finished, the machine will return to standby mode.

Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often
place a limit on the maximum E-mail size). With this function enabled, the machine will display
Out of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be sent
and an error report will be printed. The document you are sending should be separated into smaller
documents that will be accepted by the mail server. (For your information, a 42 page document based on the
ITU-T Test Chart #1 test chart is approximately 1 Mbyte in size.)

9

Receiving E-mail or Internet fax 9

There are 2 ways you can receive E-mail messages:

 POP3 receiving (manually initiated)

 POP3 receiving at regular intervals

Using POP3 receiving the machine must poll the E-mail server to receive the print jobs. This polling can occur
at set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals)
or you can manually poll the server by pressing the Shift + Start keys.

If your machine starts to receive E-mail print jobs, the LCD panel will reflect this activity. For example, you
will see Receiving on the LCD panel followed by xx E-mail(s). If you press the Shift + Start keys to
manually poll the E-mail server for E-mail print jobs and there are no mail documents waiting to be printed,
the machine will display No Mail on the LCD panel for two seconds.

If your machine is out of paper when receiving data, the received data will be held in the machine's memory.
This data will be printed automatically after paper is re-inserted into the machine. (For European, Asian and
Oceanic machines, Memory Receive must be switched On.)

If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following
error message will be printed: “ATTACHED FILE FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc”
If the received mail is too large, the following error message will be printed: "E-MAIL FILE TOO LARGE.". If
Delete POP Receive Error Mail is ON (default) then the error mail is automatically deleted from the E-mail
server.

70

Internet fax and Scan to E-mail (E-mail server)

Receiving an Internet fax to your computer 9

When a computer receives an Internet fax document, the document is attached to a mail message that
informs the computer that it has received a document from an Internet fax. This is notified in the subject field
of the received mail message.

If the computer to which you wish to send a document is not running Windows

®

2003/2008 or Windows Vista
some software that can view TIFF-F files.

operating system, please inform the computer's owner that they must install

®

2000/XP, Windows Server®

Forwarding received E-mail and fax messages 9

You can forward received E-mail or standard fax messages to another E-mail address or fax machine.
Received messages can be forwarded via E-mail to a computer or Internet fax. They can also be forwarded
via standard phone lines to another machine.

The setting can be enabled using a web browser or through the front panel of the machine. The steps for
configuring fax forward can be found in the User’s Guide supplied with your machine.

Please see the User’s Guide included with the machine to check that this feature is supported.

Relay broadcasting 9

This function allows the KONICA MINOLTA machine to receive a document over the Internet, and then relay
it to other fax machines through conventional telephone lines.

If you wish to use your machine as a relay broadcast device, you must specify the domain name that you trust
at the machine, in other words, the portion of the name after the “@” sign.

A trusted domain refers to the E-mail address. For example, if the other party’s address is [email protected],
then we identify the domain as test.com. If the E-mail address is [email protected], then we identify the domain
as test.co.uk.

Use care in selecting a trusted domain since any user on a trusted domain will be able to send a relay
broadcast. You can register up to 10 domain names.

Relay broadcast can support the relay of a document up to a maximum of 48 fax machines through
conventional telephone lines.

9

71

Internet fax and Scan to E-mail (E-mail server)

Relay broadcast from a machine 9

[email protected] [email protected] 123456789

Internet

[email protected](fax#[phone])

In this example, your machine has an E-mail address of [email protected], you wish to send a document from
this machine to another machine in England with an E-mail address of [email protected], this machine will
then forward the document to a standard fax machine using a conventional telephone line. If your E-mail
address is [email protected], you must configure a trusted domain name of test.com on the machine in England
that will broadcast the document to the conventional fax machine. If you do not enter the domain name
information, then the machine in the middle (the machine that will broadcast the document) will not trust any
internet jobs that it receives from the machine in the @test.com domain.

After the trusted domain is set you can send the document from your machine [e.g. [email protected]] by
entering the E-mail address of the machine [e.g. [email protected]] that will forward the document followed
by the phone number of the fax that will receive the document. The following is an example of how to enter
the E-mail address and phone number.

[email protected](fax#[phone])

Fax Phone Number

E-mail address

The word "fax#" must be
included with the phone
number inside the parenthesis.

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72

Internet fax and Scan to E-mail (E-mail server)

Sending to multiple phone numbers: 9

If you want to have the document relayed to more than one standard fax machine the address can be entered
using the following method:

a Enter the phone number of the first Fax machine [email protected](fax#123).
b Press OK.
c Enter the phone number of the second Fax machine [email protected](fax#456).
d Press Start.

Relay broadcast from a computer 9

Your PC

Internet

[email protected](fax#[phone])

You can also send E-mail from your computer and have it relayed to a conventional fax machine. The method
of entering the phone number of the conventional fax machine that will receive the relayed E-mail will vary
depending on the mail application you are using. The following are some examples of different mail
applications:

Some E-mail applications do not support sending to multiple phone numbers. If your E-mail application
cannot support multiple phone numbers you will only be able to relay to one fax machine at a time.

Enter the address of the relay machine and phone number of the fax in the “TO” box using the same method
used when sending from a machine.

[email protected](fax#[phone])

[email protected] 123456789

Microsoft® Outlook®: 9

9

For Microsoft® Outlook® 97 or greater, the address information must be entered into the address book as
follows:

Name: fax#[phone]

E-mail address: [email protected]

73

Internet fax and Scan to E-mail (E-mail server)

TX Verification Mail 9

Transmission Verification Mail supports two separate functions. Verification Mail for sending allows you to
request notification from the receiving station that the Internet Fax or E-mail was received and processed.
Verification Mail for receiving allows you to transmit a default report back to the sending station after
successfully receiving and processing an Internet Fax or E-mail.

To use this feature you must set the Notification option within the Setup Mail RX and
Setup Mail TX options.

Setup Mail TX 9

You can set the Notification option in the Setup Mail TX option to either On or Off. When switched
to On an additional field of information is sent with the image data. This field is named “MDN”.

MDN (Mail Disposition Notification):
This field requests the status of the Internet Fax/E-mail message after delivery through the SMTP (Send Mail
Transfer Protocol) transport system. Once the message has arrived at the receiving station this data is used
when the machine or user reads or prints the received Internet Fax or E-mail. For example, if the message is
opened for reading or is printed the receiving station sends back a notification to the original sending machine
or user.

The receiving station must support the MDN field in order to be able to send a notification report, otherwise
the request will be ignored.

Setup Mail RX 9

There are three possible settings for this option On, MDN or Off.

Receive Notification “On”

When switched to “On” a fixed message is sent back to the sending station to indicate successful reception
and processing of the message. These fixed messages depend on the operation requested by the sending
station.

Report messages consist of:

SUCCESS: Received From <mail address>

Receive Notification “MDN”

When switched to “MDN” a report as described above is sent back to the sending station if the originating
station sent the “MDN” field to request confirmation.

Receive Notification “Off”

Off switches all forms of receive notification Off, no message are sent back to the sending station regardless
of the request.

9

Error mail 9

If there is a mail delivery error while sending an Internet fax, the mail server will send an error message back
to the machine and the error message will be printed. If there is an error while receiving mail, an error
message will be printed (Example: “The message being sent to the machine was not in a TIFF-F format.”).

74

Internet fax and Scan to E-mail (E-mail server)

Important information on Internet fax 9

Internet fax communication on a LAN system is basically the same as communication via E-mail; however, it
is different from fax communication using standard phone lines. The following is important information for
using Internet fax:

 Factors such as the receiver’s location, structure of the LAN system, and how busy the circuit (such as the

internet) is, may cause the system to take a long time to send back an error mail. (normally 20 sec. to 30
sec.).

 In the case of transmission through the Internet, due to its low level of security, we recommend that you

use standard phone lines to send confidential documents.

 If the receiver’s mail system is not compatible with the MIME format, you cannot transmit a document to

the receiver. Depending on the receiver’s server, there may be some cases in which the error mail will not
be sent back.

 If the size of a document’s image data is too large, there is a possibility of unsuccessful transmission.

 You cannot change the font or character size of Internet mail that you received.

9

75

Internet fax and Scan to E-mail (E-mail server)

Scan to E-mail (E-mail server) overview 9

When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send
it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF
or JPEG for color.

Note

Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See Security methods for E­mail notification on page 79.)

How to operate Scan to E-mail (E-mail server) 9

a Put the document face up in the ADF, or face down on the scanner glass.
b Press Scan.
c Press a or b to choose Scan to E-mail.

Press OK.

d Press a or b to choose 2sided (L)edge, 2sided (S)edge or 1sided.

Press OK.

e Press a or b to choose Change Setting.

Press OK.
If you don’t have to change the quality, press a or b to choose Enter Address.
Press OK and then go to step i.

f Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,

Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.

Press OK.
If you chose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,
Gray 100 dpi, Gray 200 dpi or Gray 300 dpi, go to step g.
If you chose B&W 200 dpi or B&W 200x100 dpi, go to step h.

g Press a or b to choose PDF, Secure PDF, JPEG or XPS. Press OK and go to step i.
h Press a or b to choose PDF, Secure PDF or TIFF. Press OK and go to step i.
i The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use

the One Touch key or Speed Dial number. Press Start. The machine starts the scanning process.

Note

You can only choose a One Touch key or Speed Dial number that has an E-mail address registered as
the scan profile.

9

76

Internet fax and Scan to E-mail (E-mail server)

Using One Touch or Speed Dial number 9

You can also scan a document directly to an address you registered in a One Touch or Speed Dial number.
When you scan the document, the settings you registered with the One Touch or Speed Dial will be used for
the quality and the file type. Only One Touch or Speed Dials with an E-mail address registered can be used
when you scan data using One Touch or Speed Dial. (Internet Fax addresses are not available for use.)

a Put the document face up in the ADF, or face down on the scanner glass.
b Press Scan.
c Choose One Touch or Speed Dial number.
d Press Start. The machine starts the scanning process.

Note

You can store the scan resolution (scan profile) for each E-mail address if you store the E-mail address in
a One Touch or Speed Dial number.

9

77

10

Security features 10

Overview 10

In today’s world there are many security threats to your network and the data that travels over it. Your
KONICA MINOLTA machine employs some of the latest network security and encryption protocols available
today. These network features can be integrated into your overall network security plan to help protect your
data and prevent unauthorized access to the machine. This chapter explains various security protocols
supported and how to configure them.

Security terms 10

 CA (Certificate Authority)

A CA is an entity that issues digital certificates (especially X.509 certificates) and vouches for the binding
between the data items in a certificate.

 CSR (Certificate Signing Request)

A CSR is a message sent from an applicant to a CA in order to apply for issue of a certificate. The CSR
contains information identifying the applicant, the public key generated by the applicant and the digital
signature of the applicant.

 Certificate

A Certificate is the information that binds together a public key with an identity. The certificate can be used
to verify that a public key belongs to an individual. The format is defined by the x.509 standard.

 Digital signature

A Digital signature is a value computed with a cryptographic algorithm and appended to a data object in
such a way that any recipient of the data can use the signature to verify the data's origin and integrity.

 Public key cryptosystem

A Public key cryptosystem is a modern branch of cryptography in which the algorithms employ a pair of
keys (a public key and a private key) and use a different component of the pair for different steps of the
algorithm.

 Shared key cryptosystem

A Shared key cryptosystem is a branch of cryptography involving algorithms that use the same key for two
different steps of the algorithm (such as encryption and decryption).

10

78

Security features

Security protocols 10

The KONICA MINOLTA print server supports the following security protocols.

Note

How to configure the protocol settings, see Using Web Based Management (web browser) to change the
print/scan server settings on page 16.

SSL (Secure Socket Layer) / TLS (Transport Layer Security) 10

These security communication protocols encrypt data to prevent security threats.

Web server (HTTPS) 10

The internet protocol that the Hyper Text Transfer Protocol (HTTP) uses SSL.

IPPS 10

The printing protocol that the Internet Printing Protocol (IPP Version 1.0) uses SSL.

SNMPv3 10

The Simple Network Management Protocol version 3 (SNMPv3) provides user authentication and data
encryption to manage network devices securely.

Security methods for E-mail notification 10

The KONICA MINOLTA print server supports the following security methods for E-mail notification.

Note

How to configure the settings of security methods, see Using Web Based Management (web browser) to
change the print/scan server settings on page 16.

POP before SMTP (PbS) 10

The user authentication method for sending E-mail from a client. The client is given permission to use the
SMTP server by accessing the POP3 server before sending the E-mail.

SMTP-AUTH (SMTP Authentication) 10

SMTP-AUTH expands SMTP (the Internet E-mail sending protocol) to include an authentication method that
ensures the true identity of the sender is known.

10

APOP (Authenticated Post Office Protocol) 10

APOP expands POP3 (the Internet receiving protocol) to include an authentication method that encrypts the
password when the client receives E-mail.

79

Security features

Configuring the protocol settings 10

You can enable or disable each protocol and security method using Web Based Management (web browser).

Note

We recommend Microsoft
Safari 1.3 for Macintosh. Please also make sure that JavaScript and Cookies are always enabled in
whichever browser you use. To use a web browser, you will need to know the IP address of the print
server.

a Start your web browser.
b Type “http://printer’s IP address/” into your browser (where “printer’s IP address” is

the printer’s IP address or the node name).

 For example:

http://192.168.1.2/

Note

• If you have edited the hosts file on your computer or are using a Domain Name System, you can also enter
the DNS name of the print server.

®

• For Windows
NetBIOS name of the print server. The NetBIOS name can be seen on the Network Configuration List. To
learn how to print the Network Configuration List, see Printing the Network Configuration List on page 42.
The NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as
“KMNxxxxxxxxxxxx".

users, as the print server supports TCP/IP and NetBIOS names, you can also enter the

c Click Network Configuration.

®

Internet Explorer® 6.0 (or greater) or Firefox 1.0 (or greater) for Windows® and

10

d Enter a user name and a password. The default User Name is “admin” and the default Password is

“access”.

e Click OK.
f Click Configure Protocol.

Now you can configure the protocol settings.

Note

If you change the protocol settings, restart the printer after clicking Submit to activate the configuration.

80

Security features

Managing your network printer securely 10

To manage your network printer securely, you need to use the management utilities with security protocols.

Secure Management using Web Based Management (web browser) 10

We recommend to use HTTPS and SNMPv3 protocol for secure management. To use the HTTPS protocol,
the following printer settings are required.

 A certificate and private key must be installed in the printer. (For how to install a certificate and private key,

see Creating and installing a certificate on page 87.)

 The HTTPS protocol must be enabled. To enable the HTTPS protocol, enable

SSL communication is used (port 443) from the Advanced Setting page of
Web Based Management (web server) on the Configure Protocol page. (To enable the HTTPS

protocol, see Configuring the protocol settings on page 80.)

Note

• We recommend Microsoft
Safari 1.3 for Macintosh. Please also make sure that JavaScript and Cookies are always enabled in
whichever browser you use. To use a web browser, you will need to know the IP address of the print
server.

®

Internet Explorer® 6.0 (or greater) or Firefox 1.0 (or greater) for Windows® and

• We recommend to disable the Telnet, FTP and TFTP protocols. Accessing the machine using these
protocols is not secure. See Configuring the protocol settings on page 80.

a Start your web browser.
b Type “https://Common Name/” into your browser. (Where “Common Name” is the Common Name

that you assigned for the certificate, such as an IP address, node name or domain name. (For how to
assign a Common Name for the certificate, see Creating and installing a certificate on page 87.)

 For example:

https://192.168.1.2/ (if the Common Name is the printer’s IP address)

Note

• If you have edited the hosts file on your computer or are using a Domain Name System, you can also enter
the DNS name of the print server.

®

• For Windows
NetBIOS name of the print server. The NetBIOS name can be seen on the Network Configuration List. To
learn how to print the Network Configuration List, see Printing the Network Configuration List on page 42.
The NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as
“KMNxxxxxxxxxxxx".

users, as the print server supports TCP/IP and NetBIOS names, you can also enter the

10

81

Security features

c You can now access the printer using HTTPS.

We recommend secure management (SNMPv3) be used along with the HTTPS protocol. If you use the
SNMPv3 protocol, follow the steps below.

d Click Network Configuration.
e Enter a user name and a password. The default User Name is “admin” and the default Password is

“access”.

f Click Configure Protocol.
g Make sure that the SNMP setting is enabled, and then click Advanced Setting of SNMP.
h You can configure the SNMP settings from the screen below.

We have three SNMP connection modes of operation.

 SNMPv3 read-write access

With this mode the print server uses version 3 of SNMP protocol. If you want to manage the print server
securely, use this mode.

Note

When you use the SNMPv3 read-write access mode, please note the following.

• You can manage the print server by using Web Based Management (web browser) only.

• We recommend secure SSL communication (HTTPS) be used.

• All applications that use SNMPv1/v2c will be restricted. To allow the use of SNMPv1/v2c applications,
use SNMPv3 read-write access and v1/v2c read-only access or SNMPv1/v2c read-write access
mode.

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 SNMPv3 read-write access and v1/v2c read-only access

In this mode the print server uses the read-write access of version 3 and the read-only access of version
1 and version 2c of the SNMP protocol.

Note

When you use the SNMPv3 read-write access and v1/v2c read-only access mode, some of KONICA
MINOLTA applications (e.g. BRAdmin Light) that access to the print server do not work properly since they
authorize the read-only access of version 1 and version 2c. If you want to use all applications, use the
SNMPv1/v2c read-write access mode.

 SNMPv1/v2c read-write access

In this mode the print server uses version 1 and version 2c of the SNMP protocol. You can use all KONICA
MINOLTA applications under this mode. However, it is not secure since it will not authenticate the user
and the data will not be encrypted.

Note

For more information, see the Help text in Web Based Management.

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Security features

Printing documents securely using IPPS 10

To print documents securely over the internet, you can use the IPPS protocol.

Note

• Communication using IPPS cannot prevent unauthorized access to the print server.

®

• IPPS is available for Windows

To use the IPPS protocol, the following printer settings are required.

 A certificate and private key must be installed in the printer. For how to install certificate and private key,

see Creating and installing a certificate on page 87.

 The IPPS protocol must be enabled. To enable the IPPS protocol, enable

SSL communication is used (port 443) from the Advanced Setting page of IPP on the
Configure Protocol page. For information on how to access the Configure Protocol page, see

Configuring the protocol settings on page 80.

The basic steps for IPPS printing are the same as IPP printing. For detailed information, see Internet printing

for Windows

®

in Chapter 5.

2000/XP, Windows Vista® and Windows Server® 2003/2008.

Specifying a different URL 10

Please note that there are several possible entries that you can enter for the URL field.

https://Common Name/ipp/

This is the default URL and we recommend that you use this URL. Please note the Get More Info option will
not display any printer data.

https://Common Name/ipp/port1/

This is for HP Jetdirect compatibility. Please note the Get More Info option will not display any printer data.

Note

If you forget the URL details, you can simply enter the above text (https://Common Name/) and the
printer will still receive and process data.

Where “Common Name” is the Common Name that you assigned for the certificate, such as an IP address,
node name or domain name. (For how to assign a Common Name for the certificate, see Creating and
installing a certificate on page 87.)

• For example:

https://192.168.1.2/ (if the Common Name is the printer’s IP address.)

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Using E-mail notification with user authentication 10

To use the E-mail notification function via secure SMTP server that requires a user authentication, you need
to use POP before SMTP or SMTP-AUTH method. These methods prevent an unauthorized user from
accessing the mail server. You can use Web Based Management (web browser).

Note

You need to match the settings of POP3/SMTP authentication with one of the E-mail servers. Contact your
network administrator or your internet service provider about the configuration before using.

How to configure the POP3/SMTP settings using Web Based Management (web browser).

a Start your web browser.
b Type “http://printer’s IP address/” into your browser (where “printer’s IP address” is

the printer’s IP address or the node name.).

 For example:

http://192.168.1.2/

Note

• If you have edited the hosts file on your computer or are using a Domain Name System, you can also enter
the DNS name of the print server.

®

• For Windows
NetBIOS name of the print server. The NetBIOS name can be seen on the Network Configuration List. To
learn how to print the Network Configuration List, see Printing the Network Configuration List on page 42.
The NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as
“KMNxxxxxxxxxxxx".

users, as the print server supports TCP/IP and NetBIOS names, you can also enter the

c Click Network Configuration.
d Enter a user name and a password. The default User Name is “admin” and the default Password is

“access”.

e Click Configure Protocol.
f Make sure that the POP3/SMTP setting is Enable, and then click Advanced Setting of POP3/SMTP.

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g You can configure the POP3/SMTP settings on this page.

Security features

Note

• You can also change the SMTP port number using Web Based Management. This is useful if your ISP
(Internet Service Provider) implements the “Outbound Port 25 Blocking (OP25B)” service. By changing the
SMTP port number to a specific number which your ISP is using for the SMTP server (for example, port

587), you would then be able to send an E-mail via the SMTP server. You will also need to check
SMTP-AUTH of SMTP Server Authentication Method to enable the SMTP server authentication.

• If you can use both POP before SMTP and SMTP-AUTH, we recommend choosing SMTP-AUTH.

• If you choose POP before SMTP for the SMTP Server Authentication Method, you need to configure the
POP3 settings. You can also use the APOP method.

• For more information, see the Help text in the Web Based Management.

• You can also confirm whether the E-mail settings are correct after configuration by sending a test E-mail.

h After configuring, click Submit. The Test E-mail Send/Receive Configuration dialog appears.
i Follow the instructions on-screen if you want to test with the current settings.

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Security features

Creating and installing a certificate 10

The KONICA MINOLTA print server allows you to use SSL/TLS communication by configuring a certificate
and corresponding private key. This print server supports two certification methods. A self-signed certificate
and a certificate that is issued by a CA (Certificate Authority).

 Using self-signed certificate

This print server issues its own certificate. Using this certificate, you can easily use the SSL/TLS
communication without having a certificate from a CA. (See Creating and installing a self-signed certificate
on page 89.)

 Using a certificate from a CA

There are two methods for installing a certificate from a CA. If you already have a CA or if you want to use
a certificate from an outside trusted CA:

• When using a CSR (Certificate Signing Request) from this print server. (See Creating CSR and
installing a certificate on page 102.)

• When importing a certificate and a private key. (See Import and export the certificate and private key
on page 104.)

Note

• If you are going to use SSL/TLS communication, we recommend that you contact your system
administrator before using.

• This print server stores only one pair of a certificate and a private key that you installed or previously
imported. This printer overwrites the certificate and the private key if you install a new one.

• When you reset the print server back to its default factory settings, the certificate and the private key that
are installed will be deleted. If you want to keep the same certificate and the private key after resetting the
print server, export them before resetting and re-install them. (See How to export the certificate and private
key on page 104.)

This feature can be configured using Web Based Management (web browser) only. Follow these steps to
access the configure certificate page using Web Based Management.

a Start your web browser.
b Type “http://printer’s IP address/” into your browser. (where “printer’s IP address” is

the printer’s IP address or the node name.)

 For example:

http://192.168.1.2/

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Security features

Note

• If you have edited the hosts file on your computer or are using a Domain Name System, you can also enter
the DNS name of the print server.

®

• For Windows

users, as the print server supports TCP/IP and NetBIOS names, you can also enter the
NetBIOS name of the print server. The NetBIOS name can be seen on the Network Configuration List. To
learn how to print the Network Configuration List, see Printing the Network Configuration List on page 42.
The NetBIOS name assigned is the first 15 characters of the node name and by default it will appear as
“KMNxxxxxxxxxxxx".

c Click Network Configuration.
d Enter a user name and a password. The default User Name is “admin” and the default Password is

“access”.

e Click OK.
f Click Configure Certificate.
g You can configure the certificate settings from the screen below.

Note

• The functions that are grayed and unlinked indicate they are not available.

• For more information on configuration, see the Help text in the Web Based Management.

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Security features

Creating and installing a self-signed certificate 10

How to create and install a self-signed certificate 10

a Click Create Self-Signed Certificate on the Configure Certificate page.
b Enter a Common Name and a Valid Date, then click Submit.

Note

• The length of the Common Name is less than 64 bytes. Enter an identifier such as an IP address, node
name or domain name to use when accessing this printer through SSL/TLS communication. The node
name is displayed by default.

• A warning will pop-up if you use the IPPS or HTTPS protocol and enter a different name in the URL than
the Common Name that was used for the self-signed certificate.

c Now the self-signed certificate is created successfully.
d Follow the on-screen instructions to configure the other security settings.
e Restart the printer to activate the configuration.
f Now the self-signed certificate is saved in your printer memory. To use SSL/TLS communication, the

self-signed certificate also needs to be installed on your computer. Proceed to the next section.

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Security features

How to install the self-signed certificate on your computer 10

Note

The following steps are for Microsoft

®

Internet Explorer®. If you use another web browser, follow the help

text of the web browser itself.

For Windows Vista®/Windows® 7 users that have administrator rights 10

a Click the button and All Programs.
b Right-click Internet Explorer, and then click Run as administrator.

c Click Allow (Yes).

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d Type “https://printer’s IP address/” into your browser to access your printer (where

“printer’s IP address” is the printer’s IP address or the node name).
Then, click Continue to this website (not recommended).

e Click Certificate Error, and then click View certificates. For the rest of the instructions, follow the steps

from step d in For Windows

®

2000/XP and Windows Server® 2003/2008 users on page 97.

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For Windows Vista®/Windows® 7 users that do not have administrator rights 10

a Click the button and All Programs.
b Right click Internet Explorer, and then click Run as administrator.

c Choose the Administrator that you want to install with and enter the administrator password, and then

click OK (Yes).

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d Type “https://printer’s IP address/” into your browser to access your printer (where

“printer’s IP address” is the printer’s IP address or the node name).
Then, click Continue to this website (not recommended).

e Click Certificate Error, and then click View certificates.

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