Konica Minolta PAGESCOPE CABINET-GB Manual

PageScope Cabinet

User Manual

Table of Contents

1 Introduction
1.1	Welcome to Minolta ......................................................................	1-1
1.2	Roadmap of this Manual...............................................................	1-2
	Where to find what in this User’s Manual........................................	1-2
	Brief Explanation of Special Type Styles and Method of
	Presentation..................................................................................	1-3

2	About PageScope Cabinet
	2.1	Software Features .........................................................................	2-1
3	Installation
	3.1	System Requirements ..................................................................	3-1
	3.2	Installing the Software..................................................................	3-2
	3.3	Uninstalling the Software .............................................................	3-4
4	First Steps
	4.1	Starting and Closing the Application..........................................	4-1
		Starting PageScope Cabinet...........................................................	4-1
		Closing PageScope Cabinet ...........................................................	4-2
	4.2	Overview of the Main Window .....................................................	4-2
	4.3	Setting up and Cancelling a Management Object Folder..........	4-3
		Designating a Folder as a Management Object Folder...................	4-3
		Designating from an Existing Folder ...............................................	4-3
		Designating from a New Folder.......................................................	4-4
		Renaming a Management Object Folder ........................................	4-6
		Cancelling the Management Object Folder Status..........................	4-7
		Cancelling by Using the Menu Bar..................................................	4-7
		Cancelling by Drag and Drop ..........................................................	4-7
		Deleting a Folder ............................................................................	4-8
	4.4	Opening a Management Object Folder .......................................	4-9
		Thumbnail View...............................................................................	4-9
		List View........................................................................................	4-10
		Sorting Document Files.................................................................	4-11
	4.5	Thumbnails..................................................................................	4-12
		Creating Thumbnails.....................................................................	4-12

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			....................................................................Updating Thumbnails	4-13
			Changing the Display Size of Thumbnails ....................................	4-13
			Rotating Thumbnails.....................................................................	4-14
4.6			Setting System Environment.....................................................	4-15
			Open the “System Setup“Dialog..................................................	4-15
			Making System Settings ...............................................................	4-16
			Interval Time Setting for Auto-Detection Folders / Interval Time ..	4-16
			Auto-Detection Drive for the Management Object Folder.............	4-16
			Location Setting for the Folders / Location ...................................	4-16
			Maximum Times of Undo for Marker ............................................	4-16
			Residual Disk Capacity for Caution ..............................................	4-17

5 Managing Document Files

5.1 Registering, Renaming and Deleting Document Files ..............	5-1
Adding a New Document File with Windows Explorer....................	5-1
Adding a New Document File Using PageScope Cabinet..............	5-3
Renaming Document Files .............................................................	5-5
Deleting Document Files ................................................................	5-6

5.2	Document File Properties and Details ........................................	5-7
	Displaying the Document File Properties .......................................	5-7
	Displaying the Document File Details .............................................	5-8
5.3	Virtual Merge...............................................................................	5-10
	Virtually Merging Document Files.................................................	5-10
	Thumbnail Scrolling of a Virtual Merge Mode...............................	5-11
	Removing A Document File from a “Virtual Merge“Mode............	5-11
	Removing all Files from a “Virtual Merge“Mode ..........................	5-11
	Slide Show....................................................................................	5-12
	Starting a Slide Show ...................................................................	5-12
	Buttons and Displays in the Slide Show Window .........................	5-13
5.4	Actual Merge ...............................................................................	5-14
	Converting a “Virtual Merge“Mode into a PDF File or into a Multiple-
	Page TIFF File..............................................................................	5-14
5.5	Document File Formats..............................................................	5-15
	Applicable File Formats ................................................................	5-15
	How to Transform File Formats ....................................................	5-16
5.6	Working With Markers................................................................	5-17
	Setting up Markers .......................................................................	5-17
	Setting up Lines or Symbols.........................................................	5-17
	Setting up stamps.........................................................................	5-18
	Selecting markers.........................................................................	5-19
	Copying Markers ..........................................................................	5-19
	Moving Markers ............................................................................	5-20

TOC-2

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	...........................................................................Deleting Markers	5-20
	Changing the Order of Markers.....................................................	5-20
	Sending a Part of the Image to the Clipboard...............................	5-21
5.7	Working with Keywords .............................................................	5-22
	Setting up Keyword Sets...............................................................	5-22
	Creating a Keyword Set ................................................................	5-22
	Renaming a Keyword Set .............................................................	5-23
	Deleting a Keyword Set.................................................................	5-24
	Assigning Keywords to Document Files........................................	5-25
5.8	Working with Tags ......................................................................	5-27
	Assigning Tags to Document Files................................................	5-27
	Deleting Tags from Document Files..............................................	5-28

6 Searching for Document Files

6.1	Opening the Search Dialog ..........................................................	6-1
6.2	Search Conditions ........................................................................	6-2
	Searching by File Name..................................................................	6-2
	Searching by Modification Date ......................................................	6-3
	Searching by Tags ..........................................................................	6-4
	Searching by Keywords ..................................................................	6-5
	Searching by Markers .....................................................................	6-6
	Compound Search ..........................................................................	6-7
	Saving, Retrieving and Deleting Search Conditions .......................	6-8
	Saving a Search Condition..............................................................	6-8
	Retrieving a Search Condition ........................................................	6-8
	Saving a Search Condition under Another Name ...........................	6-9
	Deleting a Search Condition ...........................................................	6-9

7 Printing
7.1	Setting up the Printer....................................................................	7-1
7.2	Printing Document Files...............................................................	7-1
	Printing an Overview of Thumbnails ...............................................	7-1
	Printing a Document File.................................................................	7-2
	Printing Images with Markers..........................................................	7-3

8	Using a TWAIN Interface
	8.1	Selecting a TWAIN Device............................................................	8-1
	8.2	Importing an Image from the TWAIN Device ..............................	8-2
9	Distributing Document Files
	9.1	Attaching Document Files to E-Mail Messages..........................	9-1

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		....................................................................9.2 FTP Server Function	9-2
		Security...........................................................................................	9-2
		Setting up the FTP server...............................................................	9-2

10 Appendix

10.1	Glossary ......................................................................................	10-1
10.2	Index ............................................................................................	10-3

TOC-4

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Introduction	1

1 Introduction

1.1Welcome to Minolta

Thank you for your decision to purchase the Minolta PageScope Cabinet software.

Read this User’s Manual carefully before using this software for the first time, and always keep the manual within easy reach.

These documents may not be reproduced, transmitted, transcribed, stored in an archive system or translated without the express prior written consent of Minolta Co. Ltd.

We reserve the right to make changes to the content of this manual.

Trademarks

Microsoft, Windows, Windows95, WindowsNT, Windows2000, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Internet Explorer and Windows Explorer are either registered trademarks or trademarks of the Microsoft Corporation.

Acrobat and Acrobat Reader are registered trademarks of Adobe Systems Inc.

All other names of products and brand-names are trademarks or registered trademarks of their respective proprietors.

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1

1.2Roadmap of this Manual

Introduction

Where to Find What in this User's Manual

You don't know exactly where to find the information you need? The following table is designed to help you.

To find information on a specific problem quickly and precisely, please refer to the index at the end of the User's Manual.

	No.	Title of chapter	Content of chapter
	1	Introduction	Introductory remarks and information on how to use
			this User’s Manual.
2		About PageScope Cabinet	This chapter contains general information on the
			software.
3		Installation	This chapter contains information on how to install
			and uninstall the software.
4		First Steps	This chapter provides information on how to start
			PageScope Cabinet, how the main window looks like
			and how to configure basic program settings.
5		Managing Document Files	This chapter provides information on the software
			functions for a comfortable document handling.
6		Searching for Document	This chapter provides information on how to search
		Files	files in management object folders using file names,
			modification date, keywords, tags and markers.
7		Printing	This chapter provides information on how to print
			thumbnails and/or document files with PageScope
			Cabinet.
8		Using a TWAIN Interface	This chapter provides information on how to import
			an image from a TWAIN device, convert it into
			various formats and save it.
9		Distributing Document Files	This chapter provides information on how to send
			files to e-mail and on how to set up the FTP
			functionality.
10		Appendix	This chapter provides helpful additional information,
			e.g.:
			•	glossary
			•	index of keywords

Note

For further information on the software please refer to the readme file.

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Introduction	1

Brief Explanation of Special Type Styles and Method of Presentation

Special type styles and methods of presentation are used in this User’s Manual to highlight various circumstances. The following examples will help you to recognize and deal with the most important of these.

CAUTION

This is a warning!

A warning alerts you to problem that may occur due to improper usage of the software (e.g. loss of data).

The arrow gives you a hint how to prevent a situation which you did not intend.

[MENU]	key on the control panel / button on the printer driver with
	the description “Menu“

Single action to be performed (there are no other steps)

1Step 1 of a series of actions.

2Step 2 of a series of actions, etc.

? Help is available here.

The approach that is suggested here is sure to get you to your desired result.

Here you can see a corresponding screenshot.

This is a helpful tip

Text passages that are identified in this manner provide you with tricks and handy tips to make it even easier to work with the software.

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1	Introduction

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About PageScope Cabinet	2

2 About PageScope Cabinet

This chapter contains general information on the software.

2.1Software Features

The PageScope Cabinet software

helps effective utilization of documents in electronic formats,

makes a thumbnail for each existing document file in order to facilitate identifying documents,

allows you to add keywords and/or memo pads to facilitate document search. For image files, you can add a marker which allows you to search image files by the marker,

enables virtual merging of multiple files so that you can use the files as if they are merged in a single file,

allows you to combine various image files into a single PDF file or a single multiple-page format TIFF file (Actual Merge),

allows you to import and manage images from TWAIN devices,

allows you to attach document files managed by the software to e-mail messages, and

provides FTP server functionalities

(The FTP server function of PageSope Cabinet only allows for receiving files from Minolta Multifunctional Products with limited FTP commands).

Please read this manual carefully before you start installing and working with this software.

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	2	About PageScope Cabinet

2-2	PageScope Cabinet

Installation	3

3 Installation

This Chapter contains information on how to install and uninstall PageScope Cabinet.

3.1System Requirements

The system requirements for operating PageScope Cabinet are as follows:

OS: Windows 95, Windows 98, Windows Me, Windows NT4.0, or Windows 2000.

Memory: 32MB required for Windows 95/98, 64MB required for Windows Me/NT4.0/2000.

Web browser: Internet Explorer version 4.01 or a later.

Monitor resolution: Higher than 800 × 600 pixels, 16 bit colors.

Network: TCP/IP

In order to display PDF files, Acrobat Reader must be installed on your computer.

In order to create thumbnails and/or to display details of the document files, each application software, such as Microsoft Word or Microsoft Excel, which has been used to create the files must be installed on your computer.

In order to create thumbnails from PDF files, Acrobat 4.0 must be installed on your computer.

Note

The full length of the path name for document files should not exceed 200 letters.

Example:

C:\Program Files\Minolta\PageScope Cabinet\Default\abcde.bmp

1

10

20

30

40

50

60

= 60 letters

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3	Installation

3.2Installing the Software

CAUTION

Data loss!

An eventual data loss can be prevented.

Please close all open files and exit all the programs before running the Setup Program.

1Insert the PageScope Cabinet CD into your CD drive.

2Open “My Computer“and double click on the CD drive icon where you have inserted the PageScope Cabinet CD.

3Double click on the [PSCSETUP.EXE] icon.

The InstallShield Wizard starts and prepares files needed for installation.

4When the End User License Agreement is shown, read it carefully.

Click on [YES] to accept the terms and conditions of the License Agreement.

5Follow the instructions displayed on the screen.

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Installation	3

6If you wish to install the program into a different drive and/or folder, click on the [BROWSE] button and enter the name of the destination folder.

If you do not wish to change the destination folder, just click on the [NEXT] button.

7Select the program group where the program files in the “Start“menu should be displayed.

8Follow the instructions on the screen to complete the installation.

? Does an error message pop up during installation?

An uncritical error occurred.

Click on the [REBOOT] button and the installation will continue.

Once the installation is completed, reboot your computer. This procedure will solve the problem and install PageScopeCabinet correctly even if the error message is displayed.

Note

Installation may fail if you interrupt the installation of PageScope Cabinet and attempt to re-install PageScope Cabinet before InstallShield Wizard has completely finished.

If PageScope Cabinet version 1.0 was already installed on your PC, all file information will be taken over. However, if the installation folder is changed, the file information will not be transferred.

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3

3.3Uninstalling the Software

Installation

1Select “Settings“> “Control Panel“from the “Start“menu.

2In the control panel, double click on the [ADD/REMOVE PROGRAMS] icon.

3 Select “PageScope Cabinet“from the list.

4 Click on the [ADD/REMOVE] button.

5 When the “Confirm File Deletion“dialog box appears, click on the [OK] button.

6 Follow the instructions on the screen to complete the process.

Note

When uninstalling, PageScope Cabinet will not automatically delete folders which are created when the program is installed. Please delete the folders manually if necessary.

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First Steps	4

4 First Steps

This chapter provides information on how to start PageScope Cabinet, how the main window looks like and how to configure basic program settings.

4.1Starting and Closing the Application

Starting PageScope Cabinet

Select “PageScope Cabinet“from the “Start“menu. or

Double click on the “PageScope Cabinet“icon on the desktop. The main window of PageScope Cabinet is displayed.

Note

If the program could not find the default folder to be managed, the “Browse for Folder“ window will pop up to re-define a default folder to be managed.

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	4	First Steps

Closing PageScope Cabinet

Either select “Exit“from the “File“menu or click on the [X] button of the main frame.

4.2Overview of the Main Window

1

2

3

4

5

No. Name

1menu bar

2icon bars

3“Folder Tree“window

4“Explorer-look tree“window

5“Print/Mail“window

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First Steps	4

4.3Setting up and Cancelling a Management Object Folder

In order to use the PageScope Cabinet software, you have to designate a management object folder from an existing folder or create a new management object folder.

The folder “...\PageScope Cabinet\Default“is a management object folder by default and cannot be deleted. If you wish to delete this folder, change the default management object folder setting in the “System Setup“dialog (see page 4-15).

Designating a Folder as a Management Object Folder

Designating from an Existing Folder

In order to designate an existing folder as management object folder, follow the steps mentioned below.

1Select “Folder“from the “View“menu to open the “Folder Tree“ window.

2Drag a folder from the “Explorer-look tree“window and drop it into the “Folder Tree“window.

3 The folder you have dropped will be pasted and become a management object folder.

Note

Folders in the sub-directory of the management object folder will automatically become management object folders.

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	4	First Steps

CAUTION

Changes of Management Information not possible for writeprotected folders.

If you save the Management Object Folder on a CD-ROM and copy it back to a harddisk or if you change the folder attribute to "read only" the Management Information File in the Mangement Object Folder will also become "read only". For such a folder, operations involving changes of Management Information - such as adding keywords or creating thumbnails - cannot be performed and will result in an error.

Open the properties of the document file using the Microsoft Explorer and uncheck "read only".

Designating from a New Folder

In order to create a new folder and designate it as a management object folder, follow the steps mentioned below.

1Select the top cluster of the of the management object folder tree in the “Folder Tree“window.

2Select “New Folder...“from the “File“menu or “Context“menu. The Browse for Folder window is displayed.

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First Steps	4

3Select the destination folder and click on the [OK] button.

A new folder will be created in the specified destination and will automatically become a management object folder.

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	4	First Steps

Renaming a Management Object Folder

In order to rename a management object folder, follow the steps mentioned below.

1Select the folder to be renamed in the “Folder Tree“window.

2Select “Rename“from the “Edit“menu. This will access the edit mode.

3Rename the folder.

4Press [ENTER]. or

Press the [ESCAPE] key if you wish to cancel the operation.

CAUTION

Loss of file information and management object folder status.

If you rename a management object folder in the "Explorer look tree" window or on Windows Explorer, the management object folder will not be shown in the "Folder Tree" window anymore.

Rename a folder which is designated as a management object folder in the “Folder Tree“window of PageScope Cabinet only.

Notes

If any of the files in the folder is opened, you cannot rename the folder. Close all the files and try it again.

You can also rename any other folder as well as management object folders of the tree in the “Explorer-look tree“ window.

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First Steps		4
Cancelling the Management Object Folder Status
Cancelling by Using the Menu Bar
In order to cancel the management object folder status, follow the steps
mentioned below.
1 Select the folder to be cancelled in the “Folder Tree“window.
2 Select “Remove Folder“from the “File“menu or “Context“menu.
The selected folder will disappear from the tree and the management
object status will be cancelled.

Notes

Sub-directories in a management object folder will categorically become management object folders. Therefore the management object folder status of the Default Mangement object folder and its subdirectories cannot be cancelled. If you wish to change it, change the default management object folder setting in the “System Setup“ dialog (see page 4-15).

Cancelling by Drag and Drop

In order to cancel the management object folder status by drag and drop, follow the steps mentioned below.

1 Select the folder to be cancelled from the “Management Object Folder“ tree in the “Folder Tree“window.

2 Drag and drop it into the “Explorer-look tree“window.

3 The selected folder will disappear from the “Folder Tree“window and the management object folder status will be cancelled.

Note

Sub-directories in a management object folder cannot be cancelled. Therefore, selecting such a folder will not have any effect on this operation.

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	4	First Steps
		Deleting a Folder

CAUTION

You cannot recover a deleted folder.

Operate this procedure with caution.

In order to delete a folder, follow the steps mentioned below.

1 Select the folder to be deleted from the “Explorer-look tree“window.

2 Select “Delete“from the “Edit“menu or “Context“menu.

The computer will ask you if you really want to delete the folder.

3 Click on the [YES] button. The folder will be deleted.

Notes

If any of the files in the folder is opened, you cannot delete the folder. Close all the files and try it again.

For each folder opened by PageScope Cabinet, an information management file called “.mpsc.mpscinfo.ldb“ will be automatically generated. This file will be deleted once the folder is closed.

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First Steps	4

4.4Opening a Management Object Folder

When you open a management object folder, an overview of the documents managed in this folder is displayed.

Thumbnail View

In thumbnail view, the document files contained in the management object folder are dislayed in minimized preview.

1Select a management object folder from the “Folder Tree“window.

2Select “Open“from the “File“menu or “Context“menu.

A window with thumbnails of the document files of the specified management object folder will be displayed.

Note

The thumbnail view is displayed by default.

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	4	First Steps

List View

In list view, a list of the document files contained in the management object folder is displayed. It can show more information about the files than thumbnail view.

In order to display the list view, first follow the steps on page 4-9.

When the thumbnail view is displayed, select “List“from the “View“ menu.

Now, the window displays a detailed overview of the document files.

The following document file information is displayed:

Item	Description
Name	The icon and the file name of a document file are displayed
	(in “Virtual Merge“mode, the icon and file name of the first
	document are displayed).
Num	The number of combined files is displayed (“Virtual Merge“
	mode).
Date	The date of the last modification is displayed
	(in “Virtual Merge“mode, the date of the first document file is
	displayed).
Size	The size of the document file is displayed
	(in “Virtual Merge“mode, the size of the first document file is
	displayed).
Tag	The tags setted up to the document file are displayed
	(in “Virtual Merge“mode, the tags of the first document file are
	displayed).
Keyword	The keywords assigned to the document file are displayed
	(in “Virtual Merge“mode, the keywords of the first document file
	are displayed).
Marker	The markers assigned to the document file are displayed
	(in “Virtual Merge“mode, the markers of the first document file
	are displayed).

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First Steps	4

Sorting Document Files

You can determine the order in which the document files are displayed in a thumbnail view or list view.

To do so, you can choose between different sorting criteria: name, date and size as well as between ascending and descending sort.

In order to display the document files in the order desired, follow the step mentioned below.

Select “Sort“and the sorting criterion desired from the “View“menu. The document files are now displayed in the order selected.

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4

4.5Thumbnails

First Steps

Document files in management object folders can be displayed in minimized preview as thumbnails by PageScope Cabinet, see “Thumbnail View“on page 4-9.

Creating Thumbnails

When you open a management object folder for the first time, document files will be displayed as icons. If PageScope Cabinet is able to identify the file type of the document, a thumbnail will automatically be created and displayed.

If the thumbnails are not displayed automatically, the “Auto Create“option for the individual management object folder is disabled.

In order to create thumbnails automatically and to specify their size, follow the steps mentioned below. You can make this setting for each management object folder individually.

1Select an individual management object folder in the “Folder Tree“ window.

2Select “Thumbnail Resolution...“from the “Tools“menu. The Thumbnail Resolution dialog box is displayed.

3Activate the Auto Create checkbox.

4Enter a number in the Pixcels list box to specify the resolution of the thumbnails.

The setting you have made will take effect next time you open a management object folder. It is not effective on the windows already displayed on the screen.

Note

Increasing the value in the Pixcels list box will improve the image quality of thumbnails, but the required disk space will also increase.

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