System Requirements.................................................................................................................................................................. 3
Custom Name of the KIP Trackfields....................................................................................................................................... 6
Enter and Upload KIP Track Data............................................................................................................................................. 7
Use CSV data for KIP Track ......................................................................................................................................................... 7
Advanced Features Advanced Tab...................................................................................................................................... 12
Command line options............................................................................................................................................................. 14
Rules to follow for creating CSV files:..................................................................................................................................... 14
KIP Copy and Scan KIP Track.................................................................................................................................................. 15
KIP Windows Driver ..................................................................................................................................................................... 17
Copying and Printing Log format........................................................................................................................................... 19
Scan to File Log.......................................................................................................................................................................... 21
KIP TrackData in Excel.............................................................................................................................................................. 22
Formatting the Data.............................................................................................................................................................. 25
Creating the Pivot Table....................................................................................................................................................... 28
Formatting the Table............................................................................................................................................................. 30
KIP Track System
This information is solely for use of KIP Personnel and KIP Authorized Dealers.No part of this publication may be copied,
reproduced or distributed in any form without expresswritten permission from KIP. 2012 KIP. vii_iv
2
Introduction
With the KIP TrackConfiguration application, you can take a significant step to change your document
services from costs into profits. By enabling tracking for all printing, copying and scanning jobs, it ensures all
work is charged to the appropriate user, department or project. So not only are all costs accounted for, but at
the same time, can be used for accurate reimbursement from project owners.Engineers and Architects need a
way to bill back printing for particular projects or departments.
FM suppliers need a way to easily produce reports at the end of the month to review the print and scan
volumes. KIP Track features built in to every KIP printer allow companies to control costs of copying, scan-to-file
and network printing of wide format data.Configuration of data and “rules” takes place in KIP Printor at the
KIP. Rules allow for “requiring” the user to select specific data and provide a password to use the KIP Track
data. All KIP software applications can utilize one set of KIP Track data that is configured remotely then
uploaded to the controller inside the KIP printer. Those KIP Track rules and data then transfer down to the KIP
suite of applications: KIP Touchscreen copy, print and scan applications, KIP Print, KIPColor Pro and Advance
(copy, print,and scan-to-file), KIP PrintNET, KIP AutoCAD Driver, KIP RIP and the KIP Windows Driver.Usage
information is automatically collected by the KIP during regular printing. Production reports can be created
from the data using the KIP Printsoftware or via the ASCII data when it is imported into any spreadsheet
•The KIP is the hub of the system; responsible for storing the KIP Trackdata and collecting the information
after printing/copying/scan-to-file is complete.
•Each KIP software component obtains the KIP Track data and uses the “rules” to allow printing.
KIP Track System
This information is solely for use of KIP Personnel and KIP Authorized Dealers.No part of this publication may be copied,
reproduced or distributed in any form without expresswritten permission from KIP. 2012 KIP. vii_iv
3
System Requirements
Recommended PC Specifications:
3.0GHz processorspeed
1 GBRAM
Harddisk of 100 GB or more
DVD-ROM
USB-connection
Windows XP/7
32/64 bit OS compatible
Installation
To install the KIP TrackConfiguration Application please follow these steps:
1.Browse to the location the KIP TrackConfiguration
Application package has been saved to.
2.Run the installer by double clicking the executable.
3.The following window will open, select the Next
button.
4.Select the “I accept the terms in the license agreement”.
KIP Track System
This information is solely for use of KIP Personnel and KIP Authorized Dealers.No part of this publication may be copied,
reproduced or distributed in any form without expresswritten permission from KIP. 2012 KIP. vii_iv
4
5.If the default install location is acceptable select the Next
button.
Note:If a different location is to be used select the
Change button and browse to the desired location for
install.
6.Select the Install button to begin the Installation.
7.Installation process will begin and display the progress.
KIP Track System
This information is solely for use of KIP Personnel and KIP Authorized Dealers.No part of this publication may be copied,
reproduced or distributed in any form without expresswritten permission from KIP. 2012 KIP. vii_iv
5
8.When installation is complete the following message will be
displayed. Select Finish to complete the installation.
Note:select the “LaunchKIP Track SystemApplication” checkbox to open software up at this time. The
following window will then open:
The password is only available to KIP Service personnel. Contact KIP support if you have attended training but
do not remember the password.
KIP Track System
This information is solely for use of KIP Personnel and KIP Authorized Dealers.No part of this publication may be copied,
reproduced or distributed in any form without expresswritten permission from KIP. 2012 KIP. vii_iv
6
Custom Name of the KIP Track fields
Each of the labels for the three available fields can be customizedby the KIP Track Configuration Toolfor
specific customer requirements.
Names of those fields are displayed on the Touch screenof the copier for use in copying and scan-to-file as
well as within KIP Print, KIP PrintNET AutoCAD and Windows Driver.
KIP Track Rules
•Configuration of the customer requirements and printing rules takes place in KIP Printor at the KIP.
•Administrators can include the ability to “require” the user to enter or choose data and request a
password prior to printing. Once the proper information is supplied, the printing takes place.
•The KIP Track rules then apply to all the KIP software applications: KIP Print, KIP (copy and scan-to-file),
KIP PrintNET, KIP AutoCAD Driver, KIP Windows Driver.
Setup KIP Track Data
•KIP Track data can be created in KIP Printor this KIP Track Tool andthen “pushed” to the KIP.
•KIP Track data can be created/edited in KIP PrintNET.
•KIP Track data can be created in Excel or third party KIP Track packages and then imported via a this
KIP Track tool run in a command line (silent mode) for scripted updates to the IPS.
KIP Track System
This information is solely for use of KIP Personnel and KIP Authorized Dealers.No part of this publication may be copied,
reproduced or distributed in any form without expresswritten permission from KIP. 2012 KIP. vii_iv
7
Enter and Upload KIP Track Data
To adddata, simply type in the ENTRY and PASSWORD columns. Press enterto store each data entry. When
complete, select SAVE to store the data locally, then UPLOAD to transmit it to the IPS.
If you wish update the data, be sure to exit the KIP Track tool prior to importing new or recent data as it will
append it to the existing data. Exiting the tool ensures that you are starting with fresh local data or importing it
from an IPS prior to editing or appending.
Use CSV data for KIP Track
It is easy to manually add KIP Trackentries into KIP Print’s KIP Trackfields.But what if there are hundreds or
thousands of entries to add and/or modify? KIP provides a utility called
KIP TrackTool to import and export
standardCAVtext data into the
KIP Trackfields.
Step 1: Close KIP Printif it is running. (It is required to have KIP Printinstalled on the same workstation that
KIP
Track
Tool is on.)
Step 2: Create a text file.
Use Notepad or another ASCII text editor to create a standard text file with comma-delimited
KIP Trackdata.
Or use Microsoft Excel to create a comma separated filewith a .DAT file extension. Note: the easiest method
to review the format of the .DAT file is to first create one using the KIP Track Tool and then use the Export
function to export the .DAT file for review. It is assumed that
Field# 1 = User NameField# 2 = Job Number Field# 3 = Description