Konica Minolta PageScope Data Administrator User Manual

4.3 (3)

PageScope

Data Administrator Ver.4

User’s Guide

Contents

About this Product ..........................................................................................

iv

Trademarks .....................................................................................................

iv

1

Getting Started

 

 

1.1

System Requirements ......................................................................

1-1

 

1.2

Overview of Functions ......................................................................

1-2

2

Software Installation

 

 

2.1

PageScope Data Administrator .......................................................

2-1

 

 

Installation ......................................................................................

2-1

 

 

Uninstallation .................................................................................

2-2

3 How to Use the PageScope Data Administrator

 

 

3.1

To Start ..............................................................................................

3-1

 

 

To Start ..........................................................................................

3-1

 

3.2

To Exit ................................................................................................

3-1

 

 

To Exit ............................................................................................

3-1

 

3.3

Device Registration ..........................................................................

3-2

 

3.4

Administrator settings ......................................................................

3-3

 

 

Administrator settings ....................................................................

3-3

 

3.5

Single Device Settings .....................................................................

3-7

 

 

Import Information from Device .....................................................

3-7

 

 

When the SNMP Read Community Name Is Displayed ..............

3-10

 

 

Import Abbreviated Address Data from CSV Files ......................

3-10

 

 

Import Abbreviated Address Data from an LDAP server .............

3-15

 

 

Import Abbreviated Address Data from a Previous Device .........

3-20

 

 

Set Search Range ........................................................................

3-25

 

3.6

Bulk Copy of Settings .....................................................................

3-26

 

 

Copy Settings from One Device to Another Device .....................

3-26

 

3.7

Address collective maintenance ...................................................

3-30

 

 

Address collective maintenance ..................................................

3-30

 

3.8

Collective maintenance of user .....................................................

3-36

 

 

Collective maintenance of user ....................................................

3-36

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3.9

....................................................................Account maintenance

3-42

 

Account maintenance ..................................................................

3-42

3.10

Change Date and Time ...................................................................

3-48

 

Change Device Date and Time ....................................................

3-48

3.11

External Certificate All Setting ......................................................

3-51

 

External Certificate All Setting .....................................................

3-51

3.12

Automatic Creation of Boxes ........................................................

3-56

 

Configure Automatic Box Creation ..............................................

3-56

3.13

Processing Options ........................................................................

3-58

 

Set the Processing Options .........................................................

3-58

3.14

Authentication Mode Template Settings ......................................

3-59

 

Create Authentication Mode Templates ......................................

3-59

 

Edit Authentication Mode Templates ...........................................

3-61

 

Delete Authentication Mode Templates .......................................

3-63

3.15

User Template Settings ..................................................................

3-64

 

Create User Templates ................................................................

3-64

 

Edit User Templates .....................................................................

3-66

 

Delete User Templates .................................................................

3-68

 

Set Default User Templates .........................................................

3-69

3.16

Account Template Settings ...........................................................

3-70

 

Create Account Templates ..........................................................

3-70

 

Edit Account Templates ...............................................................

3-72

 

Delete Account Templates ...........................................................

3-74

 

Set Default Account Templates ...................................................

3-75

3.17

Weekly Timer Template Settings ..................................................

3-76

 

Create Weekly Timer Templates ..................................................

3-76

 

Edit Weekly Timer Templates ......................................................

3-78

 

Delete Weekly Timer Templates ..................................................

3-80

3.18

IP Filtering Template Settings .......................................................

3-81

 

Create IP Filtering Templates .......................................................

3-81

 

Edit IP Filtering Templates ...........................................................

3-83

 

Delete IP Filtering Templates .......................................................

3-85

3.19

Backup / Restoration of Address and Authentication ................

3-86

 

Backup of Address and Authentication data ...............................

3-86

 

Restoration of Address data ........................................................

3-90

 

Restoration of Authentication data ..............................................

3-93

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4 APPENDIX

4.1

Authentication Mode Template Setting Items ...............................

4-1

4.2

Weekly Timer Template Setting Items ............................................

4-3

4.3

What Do I Do If this Message Is Displayed? ..................................

4-3

PageScope Data Administrator

iii

About this Product

PageScope Data Administrator V4 is an administration tool as plug-in of Device Set-Up with which authentication data and addresses that are registered in the control panel of supported devices (multifunctional OA equipment) can be edited and changed from other computers on the network.

After importing and editing authentication lists and address lists from devices, it can be used to then export these lists to devices.

PageScope Data Administrator V4 can import address lists in formats such as XML, CSV, TAB, LDIF, and Lotus Notes Structured Text.

The LDAP protocol can be used to both search and browse destination data on directory servers such as Active Directory, and to import these addresses.

Trademarks

KONICA MINOLTA and the KONICA MINOLTA logo are trademarks of KONICA MINOLTA HOLDINGS, INC.

PageScope is a trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

Active Directory, Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Intel and Pentium are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries.

All other product names are trademarks or registered trademarks of their respective companies.

2

Note

Please be aware that devices and settings may result in the content of screens being different to as shown in this document.

2

Note

Unauthorized reproduction, translation or duplication of this document, whether in its entirety or in part, is strictly prohibited.

The content of this document is subject to change without notice.

Copyright © 2004 KONICA MINOLTA BUSINESS

TECHNOLOGIES, INC. All rights reserved.

PageScope Data Administrator

iv

Getting Started

1

 

1Getting Started

1.1System Requirements

Systems must have the following specifications in order to use this software.

-Operating System

Windows XP Professional (SP3 or later)

Windows XP Professional x64 Edition (SP2 or later) Windows Vista Enterprise (SP2 or later)*

Windows Vista Business (SP2 or later)* Windows Vista Ultimate (SP2 or later)* Windows 7 Enterprise (SP1 or later)* Windows 7 Professional (SP1 or later)* Windows 7 Ultimate (SP1 or later)*

*32-bit(x86) and 64-bit(x64) editions are supported.

-Computer

According to the recommended system requirements of your operating system.

-Memory (RAM)

According to the recommended system requirements of your operating system.

-Unused hard drive capacity 600 MB or more

-Display

800 × 600 pixel, 16 bit - color or better

-Network TCP/IP protocol

-Applications

Microsoft Internet Explorer 6.0 (SP1) or later

Microsoft .NET Framework 2.0 (SP2 or later) <Windows XP> Microsoft .NET Framework 3.5 (SP1 or later) <Windows Vista>

*The edition of .NET Framework required for this software is pre-installed on Windows 7.

-Supported Devices

Please refer to the Readme file.

Refer to the Readme file for the latest information about service packs and so on.

2

Note

In order to use this software, it is necessary to enable OpenAPI from the device panel by selecting Administration Settings, then System.

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Getting Started

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1.2Overview of Functions

Below is a functional overview of PageScope Data Administrator.

- Acquisition and configuration of management data, network data, authentication data, and address data registered on the device.

- Backup of management data, network data, authentication data, and address data registered on the device.

- Copying of authentication data and address data to another device. - Bulk settings of user data, group data, and abbreviated address data. - Setting of access restrictions on a per-function basis.

- Import of data (XML, CSV, LDIF, formats) saved in files.

2

Note

If multiple device screens are open, then address and other data can be copied and pasted to other devices.

For details of the following functions, refer to the user's guide of the Device Set-Up.

- Search/Registration of the supported device - Network initial settings

- Import/export of the device list - Auto protect function

- Function access restriction file settings - Group settings

- LDAP server access settings - Display option settings

2

Note

When the PageScope Data Administrator is being employed for operation, make sure that other administrators do not make any operation with the control panel or the PageScope Web Connection.

PageScope Data Administrator

1-2

Software Installation

2

 

2Software Installation

2.1PageScope Data Administrator

Install and uninstall PageScope Data Administrator (below: “Data Administrator”) as follows:

Installation

0When the Device Set-Up is not installed, the Device Set-Up installer is activated. Be sure, first of all, to install the Device Set-Up.

1Open the Data Administrator folder.

– Confirm the location where you copied Data Administrator.

2Double-click Setup.exe. The installer starts.

3Proceed with the install as indicated on the screen.

4When the InstallShield Wizard Complete screen is displayed, click

Finish.

Click Start, then All ProgramsKONICA MINOLTAPageScope Data Admin V4, and confirm that the PageScope Data Administrator V4 icon is there.

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Software Installation

2

 

Uninstallation

0Please note that the use of the Data Administrator becomes unavailable if the Device Set-Up is uninstalled with the Data Administrator installed. On an occasion like this, reinstall it with the installer of the Data Administrator to install the Device Set-Up.

1Click Start Control Panel, to open the Control Panel.

2Double-click Add or Remove Programs.

3In the Currently installed programs field, select KONICA MINOLTA PageScope Data Admin V4, and click Change/Remove.

4When the Confirm Uninstall screen is displayed, click OK. Uninstall commences.

5When the Maintenance Complete screen is displayed, click Finish.

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How to Use the PageScope Data Administrator

3

 

3How to Use the PageScope Data Administrator

3.1To Start

Start Data Administrator as follows.

To Start

%Click Start, then All ProgramsKONICA MINOLTAPageScope Data Admin V4PageScope Data Admin V4.

Main window appears.

2

Note

At the time the application is first started, the Application protect settings screen is displayed. Refer to “Device Set-Up User’s Guide” about Application protect settings.

Refer to “Device Set-Up User’s Guide” for more information about the main window.

3.2To Exit

Exit Data Administrator as follows.

To Exit

%From the File menu, select Exit.

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How to Use the PageScope Data Administrator

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3.3Device Registration

When using the Data Administrator, it is necessary to make a search for a supported device on the network for registration.

As a method for the search/registration of a supported device, the following are available.

-Method for searching a supported device on the network

-Method for searching a supported device with the IP address specified.

-Method for registering a supported device from the Function access restriction file

-Method for registering a supported device from the local file

!

Detail

For details of the method for search/registration of the supported device, refer to the user's guide of the Device Set-up.

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3.4Administrator settings

Make an administrator setting for the device registered with the Data Administrator.

Administrator settings

1 Start the Data Administrator to display main window.

For details of the method for displaying the main window, refer to page 3-1.

2 Select the device to import information from the list and click [Administrator settings] in Function Selection field.

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How to Use the PageScope Data Administrator

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3 Set the method for reading the supported device and then click [Import].

Administrator settings:

Select this to read administrator settings from a device.

Target of importing:

To connect devices and import the most recent data, select Obtain from the device, and to import data from the last access from a local file, click Previous data.

MEMO

The following screen is displayed according to the settings of the SSL communication. In order to continue the operation, click [Yes] in either case.

When the SSL communication is not yet set.

When the SSL communication is already set.

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4 When the administrator password screen is displayed, enter the administrator password of the device and then click [OK].

Putting a check mark at [Save] dispenses with the entry of the password on and after the next time.

5 When selecting an item you want to set from the “Function selection” provided on the left of the screen, make a change to the setting and then click [Export to the device].

For details on settings for each device item, refer to Help.

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6

7

Click [Write].

Click [OK].

The administrator setting is written.

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3.5Single Device Settings

Set abbreviated addresses and other data registered with Data Administrator. Settings items and procedures may vary between devices.

This gives an example using the bizhub C550. For settings items and procedures for other devices, refer to Help.

2

Note

Settings items and procedures may vary between devices. Refer to Help for details.

Import Information from Device

1 Start the Data Administrator to display the main window.

For details of the method for displaying the main window, refer to page 3-1.

2 Select the device to import information from the list and click [Authentication Settings/Address settings] or [Administrator settings] in Function Selection field.

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3 Set the method for reading the supported device and then click [Import].

Administrator settings:

Select this to read administrator settings from a device.

Authentication Settings:

Select this when importing authentication settings from devices.

Address settings:

Select this when importing address settings from devices.

Target of importing:

To connect devices and import the most recent data, select Obtain from the device, and to import data from the last access from a local file, click Previous data.

MEMO

The following screen is displayed according to the settings of the SSL communication. In order to continue the operation, click [Yes] in either case.

When the SSL communication is not yet set.

When the SSL communication is already set.

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4 When the administrator password screen is displayed, enter the administrator password of the device and then click [OK].

Putting a check mark at [Save] dispenses with the entry of the password on and after the next time.

5 Select a setting item from the Function Selection field.

For details on settings for each device item, refer to Help.

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2

Note

If the SNMP read community name has changed, the Input SNMP read community name will be displayed. Input the read community name, and click OK.

When the SNMP Read Community Name Is Displayed

%Read community name: Input the SNMP Read community name.

Import Abbreviated Address Data from CSV Files

Some destination types may not be supported by all devices. If a device does not support the desired destination type, import the BIN file (a file stored from the [Backup of Address and Authentication data] menu) first, then follow the procedure below to import the abbreviated

addresses via a CSV file.

1 Start the Data Administrator to display main window.

For details of the method for displaying the main window, refer to page 3-1.

2 Select the device to import information from the list and click [Authentication Settings/Address settings] in Function Selection field.

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3 Set the method for reading the supported device and then click [Import].

For details of the operation for reading the supported device, refer to page 3-7.

4 Select [Address book] from the Function selection list.

5 From the [File] menu, select [Import] — [Import each data from the file].

The Open screen appears.

6 Select the import file, and click [Open]. The Import wizard from file screen appears.

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7

8

Set the starting position, and click [Next].

Select starting position mode:

To start import from first line of the displayed file, select Import data from the first line, and to start import from a selected line of the displayed file, select Import from the selected line.

Destination type:

Select the destination type. Items that can be selected may differ depending on the device type and options.

Set the import method, and click [Next].

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Use data following header line:

Select this to use data from following the header line.

Header Line Number: Specify the header line.

Tab: Select this when the data to import is delimited with a TAB.

Comma:

Select this when the data to import is delimited with a comma.

Semicolon:

Select this when the data to import is delimited with a semicolon.

Space:

Select this when the data to import is delimited with a space.

Other:

Select this when the data to import is delimited with a different delimiter.

(max. 1 characters):

If Other is specified, specify the character to use as a delimiter.

Text qualifier: Select the text qualifier.

9 Set Item names for data to import in each row, and click [Next].

Select: Select allocation of import field list items.

Cancel: Deselect allocation of import field list items.

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10 Set data to import, and click [Import].

Select: Select data to import into the device. Select data to import from the list, and click [Select].

Cancel: Cancel data selection. Select data to delete from the list, and click [Cancel].

11 When FTP or SMB is selected for the Destination Type, specify the FTP settings and then click [OK].

Passive Mode:

Put a check on it when the Passive Mode is used.

Use Proxy:

Put a check on it when the Proxy is used.

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Import Abbreviated Address Data from an LDAP server

1 Start the Data Administrator to display main window.

For details of the method for displaying the main window, refer to page 3-1.

2 Select the device to import information from the list and click [Authentication Settings/Address settings] in Function Selection field.

3 Set the method for reading the supported device and then click [Import].

For details of the operation for reading the supported device, refer to page 3-7.

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4 Select [Address settings] - [Address book] from the Function selection list.

5 From the [File] menu, select [Import] — [Import (LDAP)]. The Search wizard of LDAP directory screen appears.

6 Set the starting position, and click [Next].

Select starting position mode:

To start import from first line of the displayed file, select Import data from the first line, and to start import from a selected line of the displayed file, select Import from the selected line.

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Destination type:

Select the destination type. Items that can be selected may differ depending on the device type and options.

7 Set the search filters, and click [Find].

Directory name:

Select the LDAP server to search.

LDAP:

Configure LDAP server settings. Refer to “Device Set-Up User’s Guide” for details.

Filter: Search filters include items, conditions, and search words.

Find:

Searches the LDAP server using the conditions set in the filters.

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8

9

Confirm search results, and click [Next].

Set data to import, and click [Import].

Select:

Select data to import into the device. Select data to import from the list, and click [Select].

Cancel: Cancel data selection. Select data to delete from the list, and click [Cancel].

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10 Select the data imported and then click [Export to the device].

The device information is written.

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Import Abbreviated Address Data from a Previous Device

1 Start the Data Administrator to display main window.

For details of the method for displaying the main window, refer to page 3-1.

2 Select the device to import information from the list and click [Authentication Settings/Address settings] in Function Selection field.

3 Set the method for reading the supported device and then click [Import].

For details of the operation for reading the supported device, refer to page 3-7.

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Konica Minolta PageScope Data Administrator User Manual

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4 When the administrator password screen is displayed, enter the administrator password of the device and then click [OK].

5 When the confirmation message of the SSL certificate is displayed, click [Yes].

6 Select [Address book] from the Function selection list.

7 From the [File] menu, select [Import] — [Import from the previous device].

The Import from a device screen appears.

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