HP Photosmart C7200 Help Guide

HP Photosmart C7200 All-in-One series

Windows Help

Contents

1 HP Photosmart C7200 All-in-One series Help........................................................................	9
2 HP All-in-One overview
The HP All-in-One at a glance..................................................................................................	11
Control panel overview.............................................................................................................	12
Control panel features........................................................................................................	13
Display icons.......................................................................................................................	14
Display sleep state.............................................................................................................	15
Menu overview..........................................................................................................................	15
Photosmart Express Menu.................................................................................................	16
Copy Menu.........................................................................................................................	16
Scan Menu..........................................................................................................................	17
Fax Menu............................................................................................................................	17
Setup Menu........................................................................................................................	17
Help Menu..........................................................................................................................	18
Text and symbols......................................................................................................................	18
Enter text using the keypad on the control panel...............................................................	18
Enter text using the visual keyboard...................................................................................	19
Available symbols for dialing fax numbers.........................................................................	20
Use the HP Photosmart Software.............................................................................................	21
3 Find more information............................................................................................................	23
4 Finish setting up the HP All-in-One
Set your preferences................................................................................................................	25
General preferences...........................................................................................................	25
Set your language and country/region..........................................................................	25
Set the date and time...................................................................................................	26
Adjust the volume.........................................................................................................	26
Set the default paper tray for PictBridge/DPOF/uPnP printing.....................................	27
Enable faster browsing of photos.................................................................................	27
Set the paper tray for printing from a Bluetooth device................................................	27
Restore the factory defaults..........................................................................................	28
Play a slideshow on the display....................................................................................	28
Fax preferences..................................................................................................................	29
Set up the HP All-in-One to redial a fax number automatically....................................	29
Set tone or pulse dialing...............................................................................................	29
Set the fax speed..........................................................................................................	30

Contents

1

Contents

Computer connection information.............................................................................................	30
Supported connection types...............................................................................................	31
Connect using Ethernet......................................................................................................	31
Connect using integrated wireless WLAN 802.11..............................................................	32
Connect using the HP bt450, Printer and PC Adapter with Bluetooth® Wireless
Technology.........................................................................................................................	32
Find the device name and address..............................................................................	32
Set Bluetooth security for the HP All-in-One................................................................	33
Use a Bluetooth® connection to print from your computer............................................	34
Use printer sharing.............................................................................................................	36
Connect to a network................................................................................................................	36
Wired network setup...........................................................................................................	37
What you need for a wired network..............................................................................	38
Connect the HP All-in-One to the network....................................................................	38
Integrated wireless WLAN 802.11 network setup...............................................................	39
What you need for an integrated wireless WLAN 802.11 network...............................	40
Connect to an integrated wireless WLAN 802.11 network...........................................	40
Wireless ad hoc network setup...........................................................................................	43
What you need for an ad hoc network..........................................................................	43
Create a network profile for a Windows XP computer..................................................	43
Create a network profile for other operating systems...................................................	45
Connect to a wireless ad hoc network..........................................................................	45
Install the software for a network connection.....................................................................	46
Connect to additional computers on a network..................................................................	47
Change the HP All-in-One from a USB connection to a network connection.....................	47
Manage your network settings............................................................................................	48
Change basic network settings from the control panel.................................................	48
Change advanced network settings from the control panel settings............................	50
Use the Embedded Web Server...................................................................................	52
Network configuration page definitions.........................................................................	53
Network glossary................................................................................................................	59
Fax setup..................................................................................................................................	61
Change settings on the HP All-in-One to receive faxes.....................................................	62
Set the answer mode....................................................................................................	62
Set the number of rings before answering....................................................................	62
Change the answer ring pattern for distinctive ringing.................................................	63
Test your fax setup.............................................................................................................	63
Set the fax header..............................................................................................................	64
Set up speed dialing...........................................................................................................	65
Set up individual speed dial entries..............................................................................	65
Set up group speed dial entries....................................................................................	66
Delete speed dial entries..............................................................................................	67
Print the speed dial list.................................................................................................	67
5 How do I?.................................................................................................................................	69
6 Load originals and load paper
Load originals...........................................................................................................................	71
Load an original in the automatic document feeder............................................................	71
Load an original on the glass..............................................................................................	72

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Contents
Choose papers for printing and copying...................................................................................	73
Recommended papers for printing and copying.................................................................	73
Recommended papers for printing only..............................................................................	74
Papers to avoid...................................................................................................................	75
Load paper...............................................................................................................................	76
Load full-size paper............................................................................................................	76
Load 10 x 15 cm (4 x 6 inch) photo paper..........................................................................	78
Load postcards, Hagaki, or index cards.............................................................................	79
Load envelopes..................................................................................................................	80
Load other types of paper...................................................................................................	81
Avoid paper jams......................................................................................................................	82
7 Print from your computer
Print from a software application..............................................................................................	83
Make the HP All-in-One the default printer...............................................................................	84
Change the print settings for the current job............................................................................	84
Set the paper size...............................................................................................................	84
Set the paper type for printing............................................................................................	85
View the print resolution.....................................................................................................	85
Change the print speed or quality.......................................................................................	86
Change the page orientation..............................................................................................	86
Scale the document size....................................................................................................	87
Change the saturation, brightness, or color tone................................................................	87
Preview your print job.........................................................................................................	87
Change the default print settings..............................................................................................	88
Printing shortcuts......................................................................................................................	88
Create printing shortcuts....................................................................................................	89
Delete printing shortcuts.....................................................................................................	89
Perform special print jobs.........................................................................................................	90
Print a borderless image.....................................................................................................	90
Print a photo on photo paper..............................................................................................	91
Print custom CD/DVD labels ..............................................................................................	92
Print using Maximum dpi...................................................................................................	92
Print on both sides of the page...........................................................................................	93
Print a multiple-page document as a booklet.....................................................................	93
Print multiple pages on a single sheet................................................................................	95
Print a multiple-page document in reverse order................................................................	95
Reverse an image for iron-on transfers..............................................................................	96
Print on transparencies.......................................................................................................	96
Print a group of addresses on labels or envelopes............................................................	97
Print a poster......................................................................................................................	98
Print a Web page................................................................................................................	98
Stop a print job.........................................................................................................................	99
8 Use the photo features
View and select photos...........................................................................................................	102
Print your photos....................................................................................................................	104
Create special projects from your photos...............................................................................	105
Share photos using HP Photosmart Software........................................................................	107
Save photos to your computer................................................................................................	108

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Contents

Edit photos using the control panel........................................................................................	109
Zoom and pan to crop a photo.........................................................................................	109
Rotate a photo..................................................................................................................	110
Adjust the brightness of your photos................................................................................	110
Apply special color effects to your photos........................................................................	111
Remove red-eye...............................................................................................................	112
Automatically enhance your photos..................................................................................	112
9 Use the scan features
Make reprints of your photos..................................................................................................	115
Scan an image........................................................................................................................	116
Scan an original to a computer.........................................................................................	117
Scan an original to a memory card or storage device......................................................	117
Edit a scanned image.............................................................................................................	118
Edit a scanned preview image..........................................................................................	118
Edit a scanned photo or graphic.......................................................................................	118
Edit a scanned document.................................................................................................	118
Share a scanned image with friends and relatives.................................................................	119
Stop scanning.........................................................................................................................	119
10 Use the copy features
Make a copy...........................................................................................................................	121
Preview your copy job............................................................................................................	121
Change the copy settings for the current job..........................................................................	122
Set the number of copies..................................................................................................	122
Set the copy paper size....................................................................................................	122
Set the copy paper type....................................................................................................	123
Change copy speed or quality..........................................................................................	124
Adjust the lightness and darkness of your copy...............................................................	125
Change default copy settings.................................................................................................	125
Perform special copy jobs......................................................................................................	126
Make a borderless copy of a photo..................................................................................	126
Resize an original to fit onto letter or A4 paper................................................................	127
Resize an original using custom settings.........................................................................	127
Crop an original................................................................................................................	128
Shift the left margin...........................................................................................................	128
Improve the quality of a copy............................................................................................	129
Stop copying...........................................................................................................................	129

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Contents
11 Use the fax features
Send a fax..............................................................................................................................	131
Send a basic fax...............................................................................................................	131
Send a fax using speed dials............................................................................................	132
Send a fax manually from a phone...................................................................................	133
Send a fax using monitor dialing......................................................................................	134
Scan a fax to send from memory......................................................................................	135
Schedule a fax to send later.............................................................................................	135
Broadcast a fax to multiple recipients ..............................................................................	136
Send a color original or photo fax.....................................................................................	136
Change the fax resolution and Lighter/Darker settings...................................................	137
Change the fax resolution...........................................................................................	137
Change the Lighter/Darker setting............................................................................	138
Set new default settings.............................................................................................	139
Send a fax in Error Correction Mode................................................................................	139
Receive a fax..........................................................................................................................	140
Receive a fax manually....................................................................................................	140
Set up backup fax reception.............................................................................................	141
Reprint received faxes from memory................................................................................	142
Poll to receive a fax..........................................................................................................	143
Forward faxes to another number....................................................................................	143
Set the paper size for received faxes...............................................................................	144
Set up the HP All-in-One to check the paper type before printing faxes..........................	144
Set automatic reduction for incoming faxes......................................................................	145
Block junk fax numbers....................................................................................................	145
Set the junk fax mode.................................................................................................	146
Add numbers to the junk fax list.................................................................................	146
Remove numbers from the junk fax list......................................................................	147
Fax over the Internet using IP phone.....................................................................................	147
Stop faxing..............................................................................................................................	148
12 Print reports and forms
Print reports............................................................................................................................	149
Print a self-test report.......................................................................................................	149
Print fax reports................................................................................................................	150
Print fax confirmation reports......................................................................................	150
Print fax error reports..................................................................................................	151
Print the fax log...........................................................................................................	151
Print other reports.......................................................................................................	152
Print forms..............................................................................................................................	153
13 Maintain the HP All-in-One
Clean the HP All-in-One.........................................................................................................	155
Clean the glass.................................................................................................................	155
Clean the lid backing........................................................................................................	157
Clean the exterior.............................................................................................................	157
Check the estimated ink levels...............................................................................................	157

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Contents

Work with ink cartridges..........................................................................................................	158
Replace the ink cartridges................................................................................................	159
Align the printer................................................................................................................	161
Clean the print head.........................................................................................................	162
Clean the ink cartridge contacts.......................................................................................	163
Remove ink from your skin and clothing...........................................................................	164
Self-maintenance sounds.......................................................................................................	165
Reduce energy consumption when the HP All-in-One is off...................................................	165
Turn off the HP All-in-One......................................................................................................	165
14 Shop for ink supplies...........................................................................................................	167
15 Troubleshooting
Troubleshooting tips...............................................................................................................	169
Communication problems over a USB connection...........................................................	169
Information on ink cartridges and the print head..............................................................	170
Information on paper........................................................................................................	171
Tips for using the automatic document feeder.................................................................	171
Clear paper jams..............................................................................................................	171
Clean the automatic document feeder..............................................................................	173
Hardware setup troubleshooting.............................................................................................	174
Software installation troubleshooting......................................................................................	179
Uninstall and reinstall the software...................................................................................	181
Network troubleshooting.........................................................................................................	183
Wired network setup troubleshooting...............................................................................	183
Wireless setup troubleshooting........................................................................................	186
Print quality troubleshooting...................................................................................................	189
Print troubleshooting...............................................................................................................	200
Memory card and front USB port troubleshooting..................................................................	208
Scan troubleshooting..............................................................................................................	212
Copy troubleshooting..............................................................................................................	215
Fax troubleshooting................................................................................................................	219
Errors......................................................................................................................................	258
Device messages.............................................................................................................	258
File messages...................................................................................................................	261
Supported file types for the HP All-in-One..................................................................	263
General user messages...................................................................................................	263
Paper messages...............................................................................................................	267
Power and connection messages.....................................................................................	269
Ink cartridge messages....................................................................................................	271
16 HP warranty and support
Warranty.................................................................................................................................	279
Ink cartridge warranty information..........................................................................................	279
Support process.....................................................................................................................	280
Before you call HP support.....................................................................................................	280
HP support by phone..............................................................................................................	281
Phone support period.......................................................................................................	281
Placing a call....................................................................................................................	281
After the phone support period.........................................................................................	281
Additional warranty options....................................................................................................	281

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Contents
HP Quick Exchange Service (Japan).....................................................................................	282
Call HP Korea customer support............................................................................................	282
Prepare the HP All-in-One for shipment.................................................................................	283
Secure the ink system......................................................................................................	283
Remove the control panel faceplate.................................................................................	283
Pack the HP All-in-One...........................................................................................................	284
17 Technical information
Specifications.........................................................................................................................	287
Duplexer paper specifications..........................................................................................	289
Environmental product stewardship program.........................................................................	289
Paper use.........................................................................................................................	290
Plastics.............................................................................................................................	290
Material safety data sheets...............................................................................................	290
Recycling program............................................................................................................	290
HP inkjet supplies recycling program...............................................................................	290
Energy consumption.........................................................................................................	290
Special handling of materials............................................................................................	290
Attention California users.................................................................................................	290
NDL battery disposal........................................................................................................	290
Taiwan battery statement.................................................................................................	291
Disposal of Waste Equipment by Users in Private Households in the European
Union................................................................................................................................	291
Regulatory notices..................................................................................................................	292
Regulatory model identification number...........................................................................	292
FCC statement..................................................................................................................	293
Notice to users of the U.S. telephone network: FCC requirements..................................	293
Note à l’attention des utilisateurs du réseau téléphonique canadien/notice to users of
the Canadian telephone network......................................................................................	294
Notice to users in the European Economic Area..............................................................	296
Notice to users of the German telephone network...........................................................	296
Australia wired fax statement...........................................................................................	296
Notice to users in Korea...................................................................................................	296
VCCI (Class B) compliance statement for users in Japan................................................	297
Notice to users in Japan about power cord......................................................................	297
Geräuschemission............................................................................................................	297
Regulatory wireless statements..............................................................................................	297
Wireless: Exposure to radio frequency radiation..............................................................	297
Wireless: Notice to users in Brazil....................................................................................	297
Wireless: Notice to users in Canada................................................................................	298
European Union Regulatory Notice..................................................................................	298
Wireless: Notice to users in Taiwan.................................................................................	299
Declaration of conformity (European Economic Area)...........................................................	299
HP Photosmart C7200 All-in-One series declaration of conformity........................................	300
Index............................................................................................................................................	301

Contents

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Contents

8

1HP Photosmart C7200 All-in- One series Help

For information about the HP All-in-One, see:

•“HP All-in-One overview” on page 11

•“Find more information” on page 23

•“Finish setting up the HP All-in-One” on page 25

•“How do I?” on page 69

•“Load originals and load paper” on page 71

•“Print from your computer” on page 83

•“Use the photo features” on page 101

•“Use the scan features” on page 115

•“Use the copy features” on page 121

•“Use the fax features” on page 131

•“Print reports and forms” on page 149

•“Maintain the HP All-in-One” on page 155

•“Shop for ink supplies” on page 167

•“HP warranty and support” on page 279

•“Technical information” on page 287

All-in-
HPPhotosmartC7200	OneseriesHelp

HP Photosmart C7200 All-in-One series Help

9

Chapter 1

Photosmart HPOne C7200series -AllHelp -in

10 HP Photosmart C7200 All-in-One series Help

2 HP All-in-One overview

Use the HP All-in-One to quickly and easily accomplish tasks such as making a copy, scanning documents, sending and receiving faxes, or printing photos from a memory card. You can access many HP All-in-One functions directly from the control panel, without turning on your computer.

This section contains the following topics:

•The HP All-in-One at a glance

•Control panel overview

•Menu overview

•Text and symbols

•Use the HP Photosmart Software

The HP All-in-One at a glance

Overview

Label

Description

1

Automatic document feeder

2

Color graphics display (also referred to as the

display)

3

Output tray

4

Paper-width guide for the main input tray

5

Main input tray (also referred to as the input tray)

6

Paper tray extender (also referred to as the tray

extender)

HP All-in-One overview

11

Chapter 2

(continued)

Label Description

7Paper-width and paper-length guides for the photo tray

8	Paper-length guide for the main input tray
9	Photo tray
10	Ink cartridge door

11Front USB port for your camera or other storage device

12	Memory card slots and Photo light
13	Control panel
14	Glass
15	Lid backing
16	Ethernet port
17	Rear USB port
18	Power connection*
19	1-LINE (fax) and 2-EXT (phone) ports

20Two-sided printing accessory

*Use only with the power adapter supplied by HP.

Overview

Control panel overview

This section describes the functions of the control panel buttons and lights, as well as the icons and sleep state on the display.

This section contains the following topics:

•Control panel features

•Display icons

•Display sleep state

12 HP All-in-One overview

Control panel features

The following diagram and related table provide a quick reference to the HP All-in-One control panel features.

Label

Name and Description

1Display: Displays menus, photos, and messages. The angle of the display can be changed for better viewing. Place a finger in the indented area to the left of the display and then pull up.

2	Attention light: Indicates a problem occurred. See the display for more information.
3	Back: Returns to the previous screen on the display.
4	Directional pad: Allows you to navigate through menu options by pressing the up, down, left,
	or right arrow buttons.
	If you are zooming in on a photo, you can also use the arrow buttons to pan around the photo
	and select a different area to print.
5	OK: Selects a menu setting, value, or photo on the display.
6	Zoom out - (magnifying glass icon): Zooms out to show more of a photo. If you press this button
	when a photo is shown on the display at 100%, the Fit to Page feature is applied to the photo		Overview
	use this button together with the arrows on the directional pad to adjust the crop box for
	automatically.
7	Zoom in + (magnifying glass icon): Zooms in to enlarge the image on the display. You can also
	printing.
8	Photo Menu: Launches the Photosmart Express menu for printing, saving, editing, and
	sharing photos.
9	Red Eye Removal: Turns the Red Eye Removal feature On or Off. By default, this feature is
	turned off. When the feature is turned on, the HP All-in-One automatically corrects red eye
	coloring in the photo currently shown on the display.
10	Copy Menu: Opens the Copy Menu where you can select copy options, such as number of
	copies, paper size, and paper type.
11	Reprints: Enables you to make a copy of an original photo placed on the glass.

Control panel overview

13

Overview

Chapter 2 (continued)

Label

Name and Description

12Fax Menu: Presents the Enter Fax Number screen to enter a fax number. If you press it again, the Fax Menu appears where you can select fax options.

13Auto Answer: When this button is lit, the HP All-in-One automatically answers incoming phone calls. When off, the HP All-in-One does not answer any incoming fax calls.

14Keypad: Enters fax numbers, values, or text.

15On: Turns the HP All-in-One on or off. When the HP All-in-One is off, a minimal amount of power is still supplied to the device. You can further reduce power supply by holding down the On button for 3 seconds. This places the HP All-in-One in Federal Energy Management Program (FEMP) mode. To completely remove power, turn the HP All-in-One off, and then unplug the power cord.

16Wireless radio light: Indicates that the 802.11 b and g wireless radio is turned on.

17Space and #: Enter spaces and pound signs for fax-related tasks. Symbols and *: Enter symbols and asterisks for fax-related tasks.

18	Start Fax Color: Starts a color fax.
19	Start Fax Black: Starts a black-and-white fax.
20	Scan Menu: Opens the Scan Menu where you can select a destination for your scan.
21	Start Copy Color: Starts a color copy.
22	Start Copy Black: Starts a black-and-white copy.

23Print Photos: Depending on whether you access your photos from the View, Print, or Create menu, the Print Photos button will display the Print Preview screen or it will print any selected photo(s). If no photos are selected, a prompt appears asking if you want to print all the photos on your card or storage device.

24Cancel: Stops the current operation.

25Setup: Presents the Setup Menu for generating reports, changing fax and network settings, and accessing tools and preferences.

26Help: Opens the Help Menu menu on the display where you can select a topic to learn more about it. Depending on the topic you select, the topic will appear on your display or on your computer screen.

From the idle state, pressing Help lists a menu of items for which the user can obtain help. When viewing screens other than Idle, the Help button provides context sensitive help.

Display icons

The following icons can appear at the bottom of the display to provide important information about the HP All-in-One.

Icon				Purpose
				Shows the ink cartridge status. The color of the icon corresponds to the color of
				the ink cartridge, and the fill level of the icon corresponds to the fill level of the
				ink cartridge.

14 HP All-in-One overview

(continued)

Icon										Purpose
										NOTE: The ink level icons will only appear if one of the ink cartridges is less
										than 50% full. If the ink level for all ink cartridges is more than 50% full, the ink
										cartridge icons do not appear on the display.
										Shows that the ink cartridge is nearly empty, and will need to be replaced.
										Shows that an unknown ink cartridge is inserted. This icon might appear if an
										ink cartridge contains non-HP ink.
										Shows the wired network connection status.
										If the Auto Answer icon is showing on the display, the HP All-in-One will receive
										faxes automatically. If there is no icon showing, you will have to receive faxes
										manually.
										Indicates the presence and signal strength of a wireless network connection.
										Indicates the presence of an Ad hoc wireless network connection.
										Indicates that an HP bt450, Printer and PC Adapter with Bluetooth® Wireless
										Technology is connected to the front USB port.

Display sleep state

To prolong the life of the display, it dims after two minutes of inactivity. After 30 minutes of inactivity, the display goes into a sleep state and the screen shuts off completely. The display turns back on when you press a control panel button, insert a memory card or connect a storage device, lift the lid, or access the HP All-in-One from a connected computer.

Overview

Menu overview

The following topics provide a quick reference to top-level menus that appear on the HP All-in-One display.

•Photosmart Express Menu

•Copy Menu

•Scan Menu

•Fax Menu

Menu overview

15

Chapter 2

•Setup Menu

•Help Menu

Photosmart Express Menu

The following options are available in the Photosmart Express menu when you insert a memory card or storage device, or when you press Photo Menu on the control panel.

View

Overview

Print
	Create		Share					Save

Copy Menu

The following options are available when you press the Copy Menu button on the control panel.

Copies

Size

Quality

Lighter/Darker

Preview

Crop

Paper Size

Paper Type

Margin Shift

Enhancements

Set As New Defaults

16 HP All-in-One overview

Scan Menu

The following options are available when you press the Scan Menu button on the control panel.

NOTE: The applications that appear on the Scan Menu vary depending on the software applications installed on your computer.

Scan and Reprint

Scan to Memory Card

HP Photosmart Premier

Scan to Computer

NOTE: The Scan to Computer option only appears if the HP All-in-One is networkconnected.

Fax Menu

When you press the Fax Menu button, the Enter Fax Number screen appears where you can enter a fax number.

If you press the Fax Menu button again, the Fax Menu appears where you can change the following fax options.

Resolution

Lighter/Darker

Scan and Fax

Broadcast Fax

Send Fax Later

Poll to Receive

Set As New Defaults

Setup Menu

The following options are available when you press the Setup button on the control panel.

Printable School Papers

Print Report

Speed Dial Setup

Basic Fax Setup

Advanced Fax Setup

Network

Tools

Preferences

Bluetooth Menu

Overview

Menu overview

17

Chapter 2

NOTE: The Bluetooth Menu option only appears if an optional HP bt450, Printer and PC Adapter with Bluetooth® Wireless Technology is attached to the HP All-in- One.

Help Menu

The Help Menu menu provides quick access to key help topics and is available when you press the Help button. If you select one of the first six topics, the help appears on the display. If you select one of the last six topics, the help appears on your computer. The following options are available.

Use Control Panel

Insert Ink Cartridges

Load Paper in Photo Tray

Load Paper

Load Original on Scanner

Icon Glossary

How Do I

Error Messages

General Troubleshooting

Networking Troubleshooting

Use Memory Card

Get Support

Overview

Text and symbols

You can enter text and symbols from the control panel by using the visual keyboard. It appears automatically on the display when setting up a wired or wireless network, the fax header information, or speed dial entries. You can also use the keypad on the control panel to enter text and symbols.

You can also enter symbols from the keypad when you dial a fax or phone number. When the HP All-in-One dials the number, it will interpret the symbol and respond accordingly. For example, if you enter a dash in the fax number, the HP All-in-One will pause before dialing the remainder of the number. A pause is useful if you need to access an outside line before dialing the fax number.

NOTE: If you want to enter a symbol in your fax number, such as a dash, you need to enter the symbol by using the keypad.

This section contains the following topics:

•Enter text using the keypad on the control panel

•Enter text using the visual keyboard

•Available symbols for dialing fax numbers

Enter text using the keypad on the control panel

You can enter text or symbols by using the keypad on the control panel.

18 HP All-in-One overview

To enter text

1.Press the keypad numbers that correspond to the letters of a name. For example, the letters a, b, and c correspond to the number 2, as shown on the button below.

TIP: Press a button multiple times to see the available characters. Depending on your language and country/region setting, other characters might be available in addition to the ones shown on the keypad.

2.After the correct letter appears, wait for the cursor to advance automatically to the

right, or press . Press the number that corresponds to the next letter in the name. Press the button multiple times until the correct letter appears. The first letter of a word is automatically set to uppercase.

To enter a space, pause, or symbol

▲To insert a space, press Space.

To enter a pause, press Symbols repeatedly until a dash appears.

To enter a symbol, such as @, press the Symbols button repeatedly to scroll through the list of available symbols: asterisk (*), dash (-), ampersand (&), period (.), slash (/), parentheses ( ), apostrophe ('), equals (=), number sign (#), at (@), underscore (_), plus (+), exclamation (!), semicolon (;), question (?), comma (,), colon (:), percent (%), and approximation (~).

To erase a letter, number, or symbol

▲ If you make a mistake, press to clear it, and then make the correct entry. After you are done entering text, press OK to store your entry.

Enter text using the visual keyboard

You can enter text or symbols by using the visual keyboard that automatically appears on the display when you need to enter text. For example, the visual keyboard automatically appears when you are setting up a wired or wireless network, the fax header information, or speed dial entries.

TIP: You can also enter text and numbers using the visual keyboard by using the keypad on the control panel of the HP All-in-One. Press a button numerous times to access additional letters. For instance, press 2 three times to enter the letter C.

Overview

Text and symbols

19

Chapter 2

To enter text using the visual keyboard

1.To select a letter, number, or symbol in the visual keyboard, press , , , and to highlight the appropriate selection.

To enter lowercase letters, uppercase letters, numbers, and symbols

•To enter lowercase letters, select the abc button on the visual keyboard, and then press OK.

•To enter uppercase letters, select the ABC button on the visual keyboard, and then press OK.

•To enter numbers, select the 123 button on the visual keyboard, and then press

OK.

•To enter symbols, select the .@! button on the visual keyboard, and then press

OK.

2.After you highlight the appropriate letter, number, or symbol, press OK on the control panel to select it.

The selection appears on the display.

TIP: To erase a letter, number, or symbol, select Clear on the visual keyboard, and then press OK.

3.When you are finished entering text, numbers, or symbols, select Done on the visual keyboard, and then press OK.

Available symbols for dialing fax numbers

To enter a symbol, such as *, press Symbols repeatedly to scroll through the list of symbols. The following table provides the symbols that you can use in a fax or phone number sequence, fax header information, and speed dial entries.

	Available	Description	Available when entering
	symbols
	*	Displays an asterisk symbol when	Fax header name, speed dial
		required for dialing.	names, speed dial numbers, fax or
			phone numbers, and monitor dial
Overview			entries
	-	When auto-dialing, the HP All-in-One	Fax header name, fax header
		enters a pause in the number sequence.	number, speed dial names, speed
			dial numbers, and fax or phone
			numbers
	( )	Displays a left or right parenthesis to	Fax header name, fax header
		separate numbers, such as area codes,	number, speed dial names, speed
		for easier reading. These symbols do not	dial numbers, and fax or phone
		affect dialing.	numbers
	W	When auto-dialing, W causes the HP All-	Speed dial numbers and fax or
		in-One to wait for a dial tone before	phone numbers
		continuing to dial.
	R	During auto-dialing, the R functions the	Speed dial numbers and fax or
		same as a Flash button on your telephone.	phone numbers

20 HP All-in-One overview

(continued)

Available	Description	Available when entering
symbols
+	Displays a plus symbol. This symbol does	Fax header name, fax header
	not affect dialing.	number, speed dial names, speed
		dial numbers, and fax or phone
		numbers

Use the HP Photosmart Software

The HP Photosmart Software provides a fast and easy way to make prints of your photos. It also provides access to other basic HP imaging software features, such as saving and viewing your photos.

For more information on using the HP Photosmart Software:

•Check the Contents panel on the left. Look for the HP Photosmart Software Help contents book at the top.

•If you do not see the HP Photosmart Software Help contents book at the top of the Contents panel, access the software help through the HP Solution Center.

Overview

Use the HP Photosmart Software

21

Chapter 2

Overview

22 HP All-in-One overview

3 Find more information

You can access a variety of resources, both printed and onscreen, that provide information about setting up and using the HP All-in-One.

Setup Guide

The Setup Guide provides instructions for setting up the HP All-in-One and installing software. Make sure you follow the steps in the Setup Guide in order.

If you have problems during setup, check the Setup Guide for troubleshooting information, or see “Troubleshooting” on page 169 in this onscreen Help.

Basics Guide

The Basics Guide contains an overview of the HP All-in-One, including step- by-step instructions for basic tasks, troubleshooting tips, and technical information.

HP Photosmart Essential animations

The HP Photosmart Essential animations are an interactive way to get a brief overview of the software included with the HP All-in-One. You will learn how the software can help you create, share, organize, and print your photos.

Onscreen Help

The onscreen Help provides detailed instructions on using all features of the HP All-in-One.

• The How Do I? topic provides links so you can quickly find information on performing common tasks.

•The HP All-in-One overview topic provides general information about the main features of the HP All-in-One.

•The Troubleshooting topic provides information about resolving errors you might encounter with the HP All-in-One.

			Readme
			The Readme file contains the most recent information which might not be found
			in other publications.
			Install the software to access the Readme file.
www.hp.com/support			If you have Internet access, you can get help and support from the HP Web
			site. This Web site offers technical support, drivers, supplies, and ordering
			information.

Find more information

Find more information

23

Chapter 3

more Find information

24 Find more information

4Finish setting up the HP All-in- One

After you have completed the steps in your Setup Guide, refer to this section to help you finish setting up the HP All-in-One. This section contains important setup-related information for your device, including information on setting preferences.

This section contains the following topics:

•Set your preferences

•Computer connection information

•Connect to a network

•Fax setup

Finish setup

Set your preferences

You can change the settings on the HP All-in-One so that it behaves according to your preference. For example, you can set general device preferences, such as the language used to display messages and the date and time on the display. You can also restore the device settings to what they were when you purchased your device. This will erase any new defaults you have set.

This section contains the following topics:

•General preferences

•Fax preferences

General preferences

Before you begin using the HP All-in-One, you should review and, if necessary, adjust the general device settings described in this section.

This section contains the following topics:

•Set your language and country/region

•Set the date and time

•Adjust the volume

•Set the default paper tray for PictBridge/DPOF/uPnP printing

•Enable faster browsing of photos

•Set the paper tray for printing from a Bluetooth device

•Restore the factory defaults

•Play a slideshow on the display

Set your language and country/region

The language setting determines which language the HP All-in-One uses to show messages on the display. The country/region setting determines the default paper sizes and layouts for printing. You can change these settings at any time by using the following procedure.

Finish setting up the HP All-in-One

25

Chapter 4

setup Finish

To set your language and country/region

1.Press Setup.

2.Press to highlight Preferences, and then press OK.

3.Press to highlight Set Language, and then press OK.

4.Press to scroll through the languages. When the language you want to use appears, press OK.

5.When prompted, press to highlight Yes or No, and then press OK.

6.Press to highlight Set Country/Region, and then press OK.

7.Press to scroll through the countries/regions. When the country/region you want to use appears, press OK.

8.When prompted, press to highlight Yes or No, and then press OK.

Set the date and time

You can set the date and time from the control panel. The date and time format is based on the language and country/region setting. When you send a fax, the current date and time are transmitted, along with your name and fax number, as part of the fax header.

NOTE: In some countries/regions, the date and time stamp on the fax header is a legal requirement.

The HP All-in-One has a battery-powered clock so the date and time setting is not lost when the device is unplugged.

To set the date and time

1.Press Setup.

2.Press to highlight Tools, and then press OK.

3.Press to highlight Date and Time, and then press OK.

4.Enter the month, day, and year by pressing the appropriate numbers on the keypad. Depending on your country/region setting, you might enter the date in a different order.

5.Enter the hours and minutes.

6.If your time is displayed in the 12-hour format, press 1 for AM, or 2 for PM. The new date and time settings appear on the display.

Adjust the volume

You can adjust the volume of different aspects of the HP All-in-One, including the sounds associated with device events, errors, and fax tones.

To adjust the volume sound effects

1.Press Setup.

2.Press to highlight Preferences, and then press OK.

3.Press to highlight Sound Effects Volume, and then press OK.

4.Press to highlight Soft, Loud, or Off, and then press OK to select the volume you want.

26 Finish setting up the HP All-in-One

To adjust the volume of fax sounds

1.Press Setup.

2.Press to highlight Basic Fax Setup, and then press OK.

3.Press to highlight Fax Sound Volume, and then press OK.

4.Press to highlight one of the options: Soft, Loud, or Off, and then press OK.

NOTE: If you select Off, you will not hear a dial tone, fax tones, or incoming ring tones. With the Fax Sound Volume set to Off, you cannot send a fax using monitor dialing, such as when using a calling card to send a fax.

Related topics

“Send a fax using monitor dialing” on page 134

Set the default paper tray for PictBridge/DPOF/uPnP printing

Set the default paper tray to use when you print photos from a Pictbridge device, DPOF file, or a UPnP device. The default setting is Photo Tray.

To set the default paper tray

1.Press Setup.

2.Press to highlight Preferences, and then press OK.

3.Press to highlight PictBridge/DPOF/uPnP Tray Select, and then press OK.

4.Press or to highlight Main Tray or Photo Tray, and then press OK to select the tray you want.

Enable faster browsing of photos

You can set up the HP All-in-One to enable faster photo browsing by writing small thumbnails to the memory card. The thumbnails take up a relatively small amount of space and are used to speed up the browsing performance of photos on the card.

NOTE: This feature is on by default.

To turn faster browsing on or off

1.Press Setup.

2.Press to highlight Preferences, and then press OK.

3.Press to highlight Enable Faster Photo Browsing, and then press OK.

4.Press or to highlight On or Off, and then press OK.

Set the paper tray for printing from a Bluetooth device

Set the default paper tray to use when you print photos from a Bluetooth device.

To set the paper tray for printing from a Bluetooth device

1.Press Setup.

2.Press to highlight Bluetooth, and then press OK.

Finish setup

Set your preferences

27

Chapter 4

setup Finish

3.Press to highlight Bluetooth Tray Select, and then press OK.

4.Press to highlight Main Tray or Photo Tray, and then press OK.

Restore the factory defaults

You can restore the current settings to what they were when you purchased the HP All- in-One.

NOTE: Restoring the factory defaults will not affect any changes you made to scan settings and the language and country/region settings.

You can perform this process from the control panel only.

NOTE: Restoring the factory defaults does not erase any information you entered, such as the date and time and the fax header. It also does not delete any information saved to memory, such as the fax log and caller ID history.

To restore the factory defaults

1.Press Setup.

2.Press to highlight Tools, and then press OK.

3.Press to highlight Restore Factory Defaults, and then press OK. The factory default settings are restored.

Play a slideshow on the display

You can set up the HP All-in-One to play a slideshow on the display, similar to a screensaver on a computer, when you are not using the device.

There are two types of slideshows that you can enable:

•Store Demo: appears after the HP All-in-One is inactive for one minute and shows a set of predefined graphics that describe features of the device. The slideshow plays until you press a button or use the device. If the HP All-in-One remains inactive for eight hours, the display turns off.

NOTE: HP recommends leaving Store Demo off.

•Tips Slideshow: appears only after you print from the computer. The HP All-in-One shows a set of predefined slides with information about special features that you can do with the device. The slideshow plays through once and then the display returns to the main menu.

To turn the store demo on or off

1.Press Setup.

2.Press to highlight Tools, and then press OK.

3.Press to highlight Store Demo, and then press OK.

4.Press or to highlight On or Off, and then press OK.

To turn the tips demo on or off

1.Press Setup.

2.Press to highlight Tools, and then press OK.

28 Finish setting up the HP All-in-One

3.Press to highlight Tips Slideshow, and then press OK.

4.Press or to highlight On or Off, and then press OK.

Fax preferences

You should review the information in the Fax setup section of the printed documentation to find out the recommended settings for the options described in the following topics. The recommended settings depend on how you set up the HP All-in-One for faxing with the other equipment and services that you might have on the same phone line as the HP All-in-One.

NOTE: Before setting the fax preferences described in this section, make sure you have set the language/country/region and date/time preferences.

This section contains the following topics:

•Set up the HP All-in-One to redial a fax number automatically

•Set tone or pulse dialing

•Set the fax speed

Finish setup

Related topics

•“Fax setup” on page 61

•“General preferences” on page 25

Set up the HP All-in-One to redial a fax number automatically

You can set the HP All-in-One to redial a busy or an unanswered number automatically. The default Busy Redial setting is Redial. The default No Answer Redial setting is No Redial.

To set redial options from the control panel

1.Press Setup.

2.Do one of the following:

To change the Busy Redial setting

a. Press to highlight Advanced Fax Setup, and then press OK. b. Press to highlight Busy Redial, and then press OK.

To change the No Answer Redial setting

a. Press to highlight Advanced Fax Setup, and then press OK. b. Press to highlight No Answer Redial, and then press OK.

3.Press to highlight Redial or No Redial, and then press OK.

Set tone or pulse dialing

You can set the dial mode for the HP All-in-One to either tone dialing or pulse dialing.

Most telephone systems work with either type of dialing. If your telephone system does not require pulse dialing, HP recommends using tone dialing. If you have a public telephone system or a private branch exchange (PBX) system, you might need to select

Set your preferences

29