Brother MFC-J650DW, MFC-J870DW, MFC-J875DW Advanced User Guide

Advanced User’s Guide

MFC-J650DW

MFC-J870DW

MFC-J875DW

Version A

USA/CAN

User's Guides and where do I find them?

Which Guide?	What's in it?	Where is it?
Product Safety Guide	Read this Guide first. Please read the Safety	Printed / In the box
	Instructions before you set up your machine. See
	this Guide for trademarks and legal limitations.
Quick Setup Guide	Follow the instructions for setting up your machine	Printed / In the box
	and installing the drivers and software for the
	operating system and connection type you are
	using.
Basic User’s Guide	Learn the basic Fax, Copy, Scan, PhotoCapture	Printed / In the box
	Center™ operations and Disc Print 1 and how to
	replace consumables. See troubleshooting tips.
Advanced User’s Guide	Learn more advanced operations: Fax, Copy,	PDF file / CD-ROM
	security features, printing reports and performing
	routine maintenance.
Software and Network	This Guide provides instructions for Scanning,	HTML file/CD-ROM
User’s Guide	Printing, PC-Fax, Disc Print 1 and other operations
	that can be performed by connecting your Brother
	machine to a computer. You can also find useful
	information about using the Brother ControlCenter
	utility, using your machine in a network environment,
	and frequently used terms.
Web Connect Guide	This Guide provides useful information about	PDF file / Brother
	accessing Internet services from the Brother	Solutions Center 2
	machine, as well as downloading images, printing
	data and uploading files directly to Internet services.
AirPrint Guide	This Guide provides information for using AirPrint to	PDF file / Brother
	print from OS X v10.7.x, 10.8.x and your iPhone,	Solutions Center 2
	iPod touch, iPad, or other iOS device to your Brother
	machine without installing a printer driver.
Google Cloud Print	This Guide provides details on how to use Google	PDF file / Brother
Guide	Cloud Print™ services for printing over the Internet.	Solutions Center 2
Wi-Fi Direct™ Guide 1	This Guide provides details on how to configure and	PDF file / Brother
	use your Brother machine for wireless printing	Solutions Center 2
	directly from a mobile device supporting the Wi-Fi
	Direct™ standard.
Mobile Print/Scan Guide	This Guide provides useful information about	PDF file / Brother
for Brother iPrint&Scan	printing from your mobile device and scanning from	Solutions Center 2
	your Brother machine to your mobile device when
	connected to a Wi-Fi network.

1MFC-J870DW and MFC-J875DW only

2Visit us at http://solutions.brother.com/.

i

Table of Contents
1	General setup	1
	IMPORTANT NOTE...............................................................................................	1
	Memory Storage ....................................................................................................	1
	Volume Settings.....................................................................................................	1
	Ring Volume ....................................................................................................	1
	Beep Volume ...................................................................................................	2
	Speaker Volume ..............................................................................................	2
	Automatic Daylight Saving Time............................................................................	3
	Sleep Mode ...........................................................................................................	3
	Touchscreen LCD..................................................................................................	4
	Setting the backlight brightness.......................................................................	4
	Setting the Dim Timer for the backlight ...........................................................	4
2	Security features	5
	TX Lock (MFC-J650DW) .......................................................................................	5
	Setting and changing the TX Lock password ..................................................	5
	Turning TX Lock on/off ....................................................................................	6
	Memory Security (MFC-J870DW and MFC-J875DW)...........................................	7
	Setting and changing the Memory Security password ....................................	7
	Turning Memory Security on/off ......................................................................	8
3	Sending a fax	9
	Additional sending options.....................................................................................	9
	Sending faxes using multiple settings .............................................................	9
	Stop faxing.....................................................................................................	10
	Contrast .........................................................................................................	10
	Changing fax resolution.................................................................................	10
	Setting your changes as the new default.......................................................	11
	Restoring fax options to the factory settings..................................................	12
	Saving fax options as a Shortcut ...................................................................	12
	Additional sending operations..............................................................................	13
	Sending a fax manually .................................................................................	13
	Sending a fax at the end of a conversation ...................................................	14
	Dual Access (Black & White only) .................................................................	14
	Broadcasting (Black & White only) ................................................................	14
	Real Time Transmission................................................................................	16
	Overseas Mode .............................................................................................	17
	Delayed Faxing (Black & White only) ............................................................	17
	Delayed Batch Transmission (Black & White only) .......................................	18
	Checking and canceling waiting jobs.............................................................	19
	Polling overview...................................................................................................	19
	Polled Transmit (Black & White only) ............................................................	19

ii

4	Receiving a fax	21
	Memory Receive (Black & White only) ................................................................	21
	Fax Forwarding..............................................................................................	21
	Paging ...........................................................................................................	21
	Fax Storage ...................................................................................................	22
	Printing a fax from the memory .....................................................................	23
	PC-Fax Receive (Windows®) ........................................................................	23
	Turning off Memory Receive operations........................................................	24
	Changing Memory Receive operations .........................................................	25
	Remote Retrieval .................................................................................................	26
	Setting a Remote Access Code.....................................................................	26
	Using your Remote Access Code..................................................................	26
	Remote Fax commands ................................................................................	27
	Retrieving fax messages ...............................................................................	28
	Changing your Fax Forwarding number ........................................................	28
	Additional receiving operations............................................................................	29
	Receiving faxes into memory when paper tray is empty ...............................	29
	Printing a reduced incoming fax ....................................................................	29
	Receiving a fax at the end of a conversation.................................................	29
	Polling overview...................................................................................................	30
	Polling receive ...............................................................................................	30
5	Dialing and storing numbers	32
	Voice operations ..................................................................................................	32
	Tone or Pulse (Canada only).........................................................................	32
	Fax/Tel mode.................................................................................................	32
	Caller ID.........................................................................................................	32
	Special line considerations ............................................................................	33
	Additional dialing operations................................................................................	35
	Outgoing Call history .....................................................................................	35
	Caller ID history .............................................................................................	35
	Dialing access codes and credit card numbers .............................................	36
	Additional ways to store numbers........................................................................	37
	Storing Address Book numbers from the Outgoing Call history ....................	37
	Storing Address Book numbers from the Caller ID history ............................	37
	Setting up Groups for Broadcasting ..............................................................	38
6	Printing reports	40
	Fax reports...........................................................................................................	40
	Transmission Verification Report...................................................................	40
	Fax Journal (activity report) ...........................................................................	40
	Reports ................................................................................................................	41
	How to print a report ......................................................................................	41

iii

7	Making copies	42
	Copy options........................................................................................................	42
	Stop copying..................................................................................................	42
	Improving copy quality...................................................................................	42
	Enlarging or reducing copies .........................................................................	43
	Making N in 1 copies or a poster (Page Layout) ...........................................	44
	2 in 1 ID Copy (Page Layout) ........................................................................	46
	Sorting copies................................................................................................	46
	Adjusting Density...........................................................................................	47
	Ink Save Mode (MFC-J870DW and MFC-J875DW)......................................	48
	Thin Paper Copy (MFC-J870DW and MFC-J875DW)...................................	49
	Book Copy (MFC-J870DW and MFC-J875DW) ............................................	49
	Watermark Copy (MFC-J870DW and MFC-J875DW)...................................	50
	Remove Background Color ...........................................................................	51
	2-sided copying .............................................................................................	51
	Setting your changes as the new default.......................................................	53
	Restoring all settings to the factory settings ..................................................	53
	Saving copy options as a Shortcut ................................................................	54
8	PhotoCapture Center™: Printing photos from a memory card or
	USB Flash drive	55
	PhotoCapture Center™ operations .....................................................................	55
	Memory cards, USB Flash drive and folder structures ..................................	55
	Movie printing ................................................................................................	56
	Print Images.........................................................................................................	56
	Print Index (Thumbnails) ...............................................................................	56
	Printing Photos ..............................................................................................	57
	Enhance Photos (MFC-J870DW and MFC-J875DW) ...................................	57
	ID photo print .................................................................................................	59
	Slide Show.....................................................................................................	60
	DPOF printing................................................................................................	61
	PhotoCapture Center™ print settings..................................................................	61
	Print Quality ...................................................................................................	61
	Paper options ................................................................................................	62
	Auto Correct (MFC-J870DW and MFC-J875DW) .........................................	63
	Adjusting Brightness, Contrast and Color......................................................	64
	Cropping ........................................................................................................	66
	Borderless printing.........................................................................................	66
	Print Date.......................................................................................................	67
	Setting your changes as the new default.......................................................	67
	Restoring all settings to the factory settings ..................................................	68
	Scan to a memory card or USB Flash drive ........................................................	68
	Auto Crop (MFC-J870DW and MFC-J875DW) .............................................	68
	How to set a new default ...............................................................................	70
	How to reset to the factory settings ...............................................................	70
	Saving scan options as a Shortcut ................................................................	71

iv

9	Printing photos from a camera	72
	Printing photos directly from a PictBridge camera...............................................	72
	PictBridge requirements ................................................................................	72
	Setting your digital camera ............................................................................	72
	Printing Images..............................................................................................	73
	DPOF printing................................................................................................	74
	Printing photos directly from a digital camera (without PictBridge)......................	74
	Printing Images..............................................................................................	75
A	Routine maintenance	76
	Cleaning and checking the machine....................................................................	76
	Cleaning the outside of the machine .............................................................	76
	Cleaning the machine’s printer platen ...........................................................	77
	Cleaning the paper feed rollers .....................................................................	78
	Cleaning the paper pick-up rollers.................................................................	79
	Checking the ink volume ...............................................................................	80
	Packing and shipping the machine ......................................................................	81
B	Glossary	83
C	Index	87

v

1 General setup

IMPORTANT NOTE	1

 Most of the illustrations in this User's Guide show the MFC-J870DW.

Memory Storage

(MFC-J870DW and MFC-J875DW)

Your menu settings are stored permanently, and, in the event of a power failure, will not be lost. Temporary settings (for example, Overseas Mode) will be lost. If you have chosen Set New Default for your Fax,

Scan, Copy and Photo preferred settings, those settings will not be lost. Also, during a power failure, the machine will retain the date and time and programmed fax timer jobs (for example, Delayed Fax) for approximately 24 hours.

(MFC-J650DW)

Your menu settings are stored permanently, and, in the event of a power failure, will not be lost. Temporary settings (for example, Overseas Mode) will be lost. If you have chosen Set New Default for your Fax,

Scan, Copy and Photo preferred settings, those settings will not be lost. However you may have to reset the date and time.

Volume Settings

Ring Volume

You can choose a range of ring volume levels, from High to Off. The machine will keep your new default setting until you change it.

Setting the Ring Volume from the menu

a Press (Settings).

b Press All Settings.

c Press a or b to display

General Setup.

d Press General Setup.

e Press a or b to display Volume. f Press Volume.

g Press Ring.

h Press a or b to display Low, Med, High or Off, and then press the option you want.

i Press .

1

Chapter 1

Beep Volume

When the beep is on, the machine will make a sound when you press the Touchscreen or Touchpanel, make a mistake, or after you send or receive a fax.

You can choose a range of sound volume levels, from High to Off.

a Press (Settings).

b Press All Settings.

c Press a or b to display

General Setup.

d Press General Setup.

e Press a or b to display Volume. f Press Volume.

g Press Beep.

h Press a or b to display Low, Med, High or Off, and then press the option you want.

i Press .

Speaker Volume

You can choose a range of speaker volume levels, from High to Off.

a Press (Settings).

b Press All Settings.

c Press a or b to display

General Setup.

d Press General Setup.

e Press a or b to display Volume. f Press Volume.

g Press Speaker.

h Press a or b to display Low, Med, High or Off, and then press the option you want.

i Press .

You can also adjust the speaker volume by pressing Hook.

a (MFC-J650DW) Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

b Press Hook.
c Press .
d Press	to decrease or	to

increase the speaker volume level. Each press changes the volume to the next setting.

e Press Hook.

2

Automatic Daylight

Saving Time

You can set the machine to change automatically for daylight saving time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the

Date & Time setting.

The factory setting is Off, so you will have to turn on Automatic Daylight Saving Time as follows.

a Press (Settings). b Press All Settings.

c Press a or b to display

Initial Setup.

d Press Initial Setup.

e Press a or b to display Date & Time. f Press Date & Time.

g Press a or b to display

Auto Daylight.

h Press Auto Daylight. i Press On (or Off).

j Press .

General setup

Sleep Mode

You can choose how long the machine must

1

be idle (up to 60 minutes) before it goes into Sleep Mode. The timer will restart if any operation is carried out on the machine.

a Press (Settings). b Press All Settings.

c Press a or b to display

General Setup.

d Press General Setup.

e Press a or b to display Sleep Mode. f Press Sleep Mode.

g Press a or b to display 1Min, 2Mins,

3Mins, 5Mins, 10Mins, 30Mins or

60Mins to choose the length of time the machine must be idle before entering Sleep Mode. Press the option you want to set.

h Press .

3

Chapter 1

Touchscreen LCD

Setting the backlight brightness

You can adjust the brightness of the Touchscreen LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting.

a Press (Settings). b Press All Settings.

c Press a or b to display

General Setup.

d Press General Setup.

e Press a or b to display LCD Settings. f Press LCD Settings.

g Press Backlight.

h Press Light, Med or Dark. i Press .

Setting the Dim Timer for the backlight

You can set how long the Touchscreen LCD backlight stays on after the last finger press.

a Press (Settings). b Press All Settings.

c Press a or b to display

General Setup.

d Press General Setup.

e Press a or b to display LCD Settings. f Press LCD Settings.

g Press Dim Timer.

h Press a or b to display 10Secs,

20Secs, 30Secs or Off, and then press the option you want.

i Press .

4

2 Security features

TX Lock

(MFC-J650DW)

TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will still be sent even if you turn on TX Lock, so they will not be lost.

While TX Lock is On, the following operations are available:

Receiving faxes

Fax Forwarding

(If Fax Forwarding was already On)

Paging

(If Paging was already On)

Remote Retrieval

(If Fax Storage was already On)

PC-Fax Receive 1

(If PC-Fax Receive was already On)

1While the TX Lock feature is turned on, your machine will receive faxes and store them in its memory. Then, when TX Lock is turned off, the faxes will be sent to your chosen PC.

While TX Lock is On, the following operations are NOT available:

Operation from the control panel

PC printing

NOTE

If you forget the TX Lock password, call Brother Customer Service. (See Basic User’s Guide: Brother numbers.)

Setting and changing the
TX Lock password	2

NOTE

If you have already set the password, you will not need to set it again.

Setting the password

Make a careful note of your password.

a Press (Settings). b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Miscellaneous.

f Press Miscellaneous. g Press TX Lock.

h Enter a 4-digit number for the password using the keyboard on the Touchscreen. Press OK.

i When the Touchscreen shows Verify, re-enter the password using the keyboard on the Touchscreen.

Press OK.

j Press .

5

Chapter 2

Changing the password

a Press (Settings).

b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Miscellaneous.

f Press Miscellaneous. g Press TX Lock.

h Press Set Password.

i Enter the 4-digit number of the current password using the keyboard on the Touchscreen.

Press OK.

j Enter a 4-digit number for the new password using the keyboard on the Touchscreen.

Press OK.

k When the Touchscreen shows Verify, re-enter the new password using the keyboard on the Touchscreen.

Press OK.

l Press .

Turning TX Lock on/off

Turning TX Lock on

a Press (Settings). b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Miscellaneous.

f Press Miscellaneous.

g Press TX Lock.

h Press Set TX Lock.

i Enter the registered 4-digit password using the keyboard on the Touchscreen. Press OK.

The machine goes offline and the Touchscreen shows TX Lock.

Turning TX Lock off

a Press Unlock.

b Enter the registered 4-digit password using the keyboard on the Touchscreen. Press OK.

TX Lock is turned off.

NOTE

If you enter the wrong password, the Touchscreen shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.

6

Memory Security (MFC-J870DW and MFC-J875DW)

Memory Security lets you prevent unauthorized access to the machine. You will not be able to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost.

While Memory Security is On, the following operations are available:

Receiving faxes into memory (limited by memory capacity)

Fax Forwarding (if Fax Forwarding was already On)

Paging (if Paging was already On)

Remote Retrieval (if Fax Storage was already On)

While Memory Security is On, the following operations are NOT available:

Operation from the control panel

Printing received faxes

PC printing

PC Fax Receive

Disc Print

Printing with NFC 1

Scanning with NFC 1

1See Basic User’s Guide: How to print and scan with NFC (Near Field Communication) (MFC-J870DW and MFC-J875DW).

Security features

NOTE

•To print the faxes in memory, you must turn off Memory Security.

• You must turn off PC Fax Receive before	2
you can turn on Memory Security.

•If you forget the Memory Security password, call Brother Customer Service. (See Basic User’s Guide: Brother numbers.)

Setting and changing the Memory Security password

NOTE

If you have already set the password, you will not need to set it again.

Setting a password for the first time

Make a careful note of your password.

a Press (Settings).

b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Miscellaneous.

f Press Miscellaneous. g Press Memory Security.

h Enter a 4-digit number for the password using the keyboard on the Touchscreen. Press OK.

i When the Touchscreen shows Verify, re-enter the password using the keyboard on the Touchscreen.

Press OK.

j Press .

7

Chapter 2

Changing your Memory Security password

a Press (Settings). b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Miscellaneous.

f Press Miscellaneous. g Press Memory Security. h Press Set Password.

i Enter the registered 4-digit number for the current password using the keyboard on the Touchscreen.

Press OK.

j Enter a 4-digit number for a new password using the keyboard on the Touchscreen.

Press OK.

k When the Touchscreen shows Verify, re-enter the new password using the keyboard on the Touchscreen.

Press OK.

l Press .

Turning Memory Security on/off

Turning on Memory Security

a Press (Settings). b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Miscellaneous.

f Press Miscellaneous. g Press Memory Security. h Press Set Security.

i Enter the registered 4-digit password using the keyboard on the Touchscreen. Press OK.

The machine goes offline and the Touchscreen shows

Memory Security.

NOTE

If there is a power failure the data will stay in memory for approximately 24 hours.

Turning off Memory Security

a Press Unlock.

b Enter the registered 4-digit password using the keyboard on the Touchscreen. Press OK.

Memory Security is turned off.

NOTE

If you enter the wrong password, the Touchscreen shows Wrong Password and stays offline. The machine will stay in Secure mode until the registered password is entered.

8

3 Sending a fax

Additional sending options

Sending faxes using multiple settings

When you send a fax, you can choose a combination of settings, such as

Fax Resolution, Contrast,

Glass Scan Size, and Real Time TX.

You can also choose: Call History,

Address Book, Broadcasting, Preview 1, Color Setting,

Delayed	Fax, Batch TX, Polled TX,
Polling	RX, Overseas Mode,
Set New	Default, and Factory Reset.

1 MFC-J870DW and MFC-J875DW only

Some settings are only available when sending black & white faxes.

a Load your document. b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

The Touchscreen shows:

3

c Press Options.

d Press a or b to display the setting you want to change. When the setting is displayed, press it.

e Press the option you want to set.

f Repeat steps d and e to change additional settings.

g Press OK when you are finished changing settings.

h Enter the fax number. i Press Fax Start.

NOTE

•Most settings are temporary and the machine returns to its default settings after you send a fax.

•You can save some of the settings you use most often by setting them as the default settings. These settings will stay until you change them again. (See Setting your changes as the new default

on page 11.)

•You can also save some of the settings you use most often by setting them as a Shortcut. (See Saving fax options as a Shortcut on page 12.)

9

Chapter 3

Stop faxing

To stop faxing, press .

Contrast

If your document is very light or very dark, you may want to change the contrast. For most documents, the factory setting Auto can be used. Auto chooses the suitable contrast for your document.

Choose Light when sending a light document. Choose Dark when sending a dark document.

a Load your document. b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press (Fax) and

(Sending Faxes).

c Press Options.

d Press a or b to display Contrast. e Press Contrast.

f Press Auto, Light or Dark. g Press OK.

h Enter the fax number. i Press Fax Start.

NOTE

Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:

•When you send a color fax.

•When you choose Photo as the Fax Resolution.

Changing fax resolution

The quality of a fax can be improved by changing the fax resolution.

a Load your document. b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes). c Press Options.

d Press a or b to display

Fax Resolution.

e Press Fax Resolution.

f Press a or b to display Standard,

Fine, S.Fine or Photo, and then press the option you want.

g Press OK.

h Enter the fax number. i Press Fax Start.

10

NOTE

You can choose four different resolution settings for black & white faxes and two for color faxes.

Black & White

Standard	Suitable for most typed
	documents.
Fine	Good for small print and
	transmits a little slower than
	Standard resolution.
S.Fine	Good for small print or artwork
	and transmits slower than Fine
	resolution.
Photo	Use when the document has
	varying shades of gray or is a
	photograph. Photo has the
	slowest transmission.
Color
Standard	Suitable for most typed
	documents.
Fine	Use when the document is a
	photograph. The transmission
	time is slower than Standard
	resolution.

If you choose S.Fine or Photo and then send a color fax (choosing Color in Color Setting), the machine will send the fax using the Fine setting.

Sending a fax

Setting your changes as the new default

You can store the fax options you use frequently for Fax Resolution,

Contrast, Glass Scan Size,

Preview 1, Real Time TX and	3
Color Setting by saving them as the

default settings. These settings will stay until you change them again.

1 MFC-J870DW and MFC-J875DW only

a (MFC-J650DW) Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes). b Press Options.

c Press a or b to choose the setting you want to change, and then press your new option.

Repeat this step for each setting you want to change.

d After changing the last setting to your preferred option, press a or b to display

Set New Default.

e Press Set New Default.

f The Touchscreen asks you to confirm the change to the new default settings. Press Yes to confirm.

g Press .

11

Chapter 3

Restoring fax options to the factory settings

You can restore all the fax options you have changed back to the factory settings. These settings will stay until you change them again.

a (MFC-J650DW) Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

b Press Options.

c Press a or b to display

Factory Reset.

d Press Factory Reset.

e The Touchscreen asks you to confirm to change back to the factory settings. Press Yes to confirm.

f Press .

Saving fax options as a Shortcut

You can store all the new fax options you use frequently by saving them as a Shortcut.

a (MFC-J650DW) Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes). b Enter the fax number.

NOTE

If the Shortcut is to be used for broadcasting, press Options and choose Broadcasting in step dbefore entering the fax number in step b.

(See Broadcasting (Black & White only) on page 14.)

c Press Options.

d Press a or b to display

Fax Resolution, Contrast,

Preview 1, Color Setting,

Real Time TX, Overseas Mode or

Glass Scan Size, and then press the setting you want to change. Then press the new option you want to set.

1 MFC-J870DW and MFC-J875DW only

Repeat this step for each setting you want to change.

e When you are finished choosing new options, press OK.

f Press Save as Shortcut.

12

g Confirm the displayed list of options you have chosen for the Shortcut, and then press OK.

h Enter a name for the Shortcut using the keyboard on the Touchscreen. (For help entering letters, see Basic User’s Guide:

Entering Text.) Press OK.

i Press OK to save your Shortcut.

Sending a fax

Additional sending operations

Sending a fax manually

Manual transmission lets you hear the

dialing, ringing and fax-receiving tones while 3 sending a fax.

NOTE

To send a multi-page fax, use the ADF.

a Load your document. b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

c To listen for a dial tone, press Hook. d Dial the fax number.

e When you hear the fax tones, press

Fax Start.

If you are using the scanner glass, press Send on the Touchscreen to send the fax.

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Chapter 3

Sending a fax at the end of a conversation

At the end of a conversation, you can send a fax to the other party before you both hang up.

a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.

b Load your document.

c Press Fax Start.

If you are using the scanner glass, press Send to send the fax.

d Replace the handset of the external phone.

Dual Access

(Black & White only)

You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The Touchscreen shows the new job number.

The number of pages you can scan into the memory will vary depending on the data that is printed on them.

NOTE

If the Out of Memory message

appears, press to cancel or Send Now to send the pages scanned so far.

Broadcasting (Black & White only)

Broadcasting is automatically sending the same fax message to more than one fax number. You can include Groups, Address Book numbers, and up to 50 manually dialed numbers in the same broadcast.

After the broadcast is finished, a Broadcast Report will be printed.

Before you begin the broadcast

Address Book numbers must be stored in the machine's memory before they can be used in a broadcast. (See Basic User’s Guide:

Storing Address Book numbers.)

Group numbers must also be stored in the machine's memory before they can be used in a broadcast. Group numbers include many stored Address Book numbers for easier dialing. (See Setting up Groups for Broadcasting on page 38.)

How to broadcast a fax

a Load your document. b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

c Press Options.

d Press a or b to display Broadcasting. e Press Broadcasting.

14

f Press Add Number.

g You can add numbers to the broadcast in the following ways:

Press Add Number and enter a number using the keyboard on the Touchscreen.

Press OK.

Press Add from Address book. Press a or b to display the number you want to add to the broadcast.

Press the check boxes of the numbers you want to add to the broadcast.

After you have checked all the numbers you want, press OK.

Press

Search in Address book. Enter the first letter of the name and press OK.

Press the name, and then press the number you want to add to the broadcast.

h After you have entered all the fax numbers by repeating steps f and g, press OK.

Sending a fax

i Press Fax Start.

NOTE

Broadcasting is not available when you select Color in Color Setting.

Faxing from the ADF

	 The machine starts scanning and	3
	sending the document.

Faxing from the scanner glass

When the Touchscreen asks you Next page?, do one of the following:

To send a single page, press No.

The machine starts sending the document.

To send more than one page, press Yes and place the next page on the scanner glass.

Press OK.

The machine starts scanning the page. (Repeat this step for each page.)

NOTE

•If you did not use up any of the numbers for Groups, you can broadcast faxes to as many as 250 different numbers.

•The machine’s available memory will vary depending on the types of jobs in the memory and the numbers used for broadcasting. If you broadcast to the maximum number available, you will not be able to use dual access and delayed fax.

•If the Out of Memory message

appears, press to cancel or Send Now to send the pages scanned so far.

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Chapter 3

Canceling a Broadcast in progress

a Press .

b Do one of the following:

To cancel the entire broadcast, press

Entire Broadcast. Go to step c.

To cancel the current job, press the number being dialed on the Touchscreen. Go to step d.

To exit without canceling, press .

c When the Touchscreen asks if you want to cancel the entire broadcast, do one of the following:

Press Yes to confirm.

To exit without canceling, press No.

d Do one of the following:

To cancel the current job, press Yes.

To exit without canceling, press No.

Real Time Transmission

When you are sending a fax, the machine will scan the document into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending.

Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can do this by turning on Real Time TX.

a Load your document.

b (MFC-J650DW) Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press (Fax) and

(Sending Faxes).

c Press Options.

d Press a or b to display Real Time TX. e Press Real Time TX.

f Press On (or Off). g Press OK.

h Enter the fax number. i Press Fax Start.

NOTE

•If you are sending a color fax or if the memory is full and you are sending a black & white fax from the ADF, the machine will send the document in real time (even if

Real Time TX is set to Off).

•In Real Time Transmission, the automatic redial feature does not work when you are using the scanner glass.

16

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

a Load your document. b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

c Press Options.

d Press a or b to display

Overseas Mode.

e Press Overseas Mode. f Press On (or Off).

g Press OK.

h Enter the fax number. i Press Fax Start.

Sending a fax

Delayed Faxing (Black & White only)

You can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in step i.

	a Load your document.	3
	b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

c Press Options.

d Press a or b to display Delayed Fax. e Press Delayed Fax.

f Press Delayed Fax.

g Press On (or Off).

h Press Set Time.

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Chapter 3

i To enter the time you want the fax to be sent, do one of the following:

If you have set 12h Clock as the format in the Clock Type setting, enter the time (in 12-hour format) using the keyboard on the Touchscreen, and then press AM or

PM. Press OK.

If you have set 24h Clock in the Clock Type setting, enter the time (in 24-hour format) using the keyboard on the Touchscreen. Press OK.

(For example, enter 19:45 for 7:45 PM.)

NOTE

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

j Press OK.

k Enter the fax number. l Press Fax Start.

NOTE

Delayed Fax is not available when you select Color in Color Setting.

Delayed Batch Transmission (Black & White only)

Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.

a (MFC-J650DW) Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

b Press Options.

c Press a or b to display Batch TX. d Press Batch TX.

e Press On (or Off). f Press .

18

Checking and canceling waiting jobs

You can check which jobs are still waiting in the memory to be sent and cancel a job.

(If there are no jobs, the Touchscreen shows

No Jobs Waiting.)

a Press (Settings). b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Remaining Jobs.

f Press Remaining Jobs. Any waiting jobs appear on the Touchscreen.

g Press a or b to scroll through the jobs and press the job you want to cancel. Press OK.

h Do one of the following:

To cancel, press Yes.

If you want to cancel another job, go to step g.

To exit without canceling, press No.

iWhen you are finished, press .

Sending a fax

Polling overview

Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature

needs to be set up on both machines for this 3 to work. Not all fax machines support polling.

Polled Transmit (Black & White only)

Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.

The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 19.)

Setup for polled transmit

a Load your document. b (MFC-J650DW)

Press (Fax).

(MFC-J870DW and MFC-J875DW) Do one of the following:

When Fax Preview is set to Off, press (Fax).

When Fax Preview is set to On, press

(Fax) and

(Sending Faxes).

c Press Options.

d Press a or b to display Polled TX. e Press Polled TX.

f Press On (or Off).

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Chapter 3

g Press Fax Start.

h If you are using the scanner glass, the Touchscreen will prompt you to choose one of the following options:

Press Yes to scan another page. Go to step i.

Press No to store the document in the memory. Other fax machines can now call your machine and retrieve the document.

iPlace the next page on the scanner glass and press OK.

Repeat steps h and i for each page. The document will be stored in the memory and wait to be polled.

20

4 Receiving a fax

Memory Receive (Black & White only)

Memory Receive lets you receive faxes while you are away from the machine.

You can only use one Memory Receive operation at a time:

Fax Forwarding

Paging

Fax Storage

PC-Fax Receive

Off

You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Memory Receive operation, a message will appear on the Touchscreen. (See Changing Memory Receive operations on page 25.)

Fax Forwarding

When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.

a Press (Settings). b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Setup Receive.

f Press Setup Receive.

g Press a or b to display

Memory Receive.

h Press Memory Receive.

i Press a or b to display Fax Forward. j Press Fax Forward.

k Enter the forwarding number (up to

	20 digits) using the keyboard on the
	Touchscreen.	4
	Press OK.
	l (MFC-J650DW)
	Press Backup Print: On or
	Backup Print: Off.
	(MFC-J870DW and MFC-J875DW)
	If Fax Preview is set to Off, press
	Backup Print: On or
	Backup Print: Off.

IMPORTANT

•If you choose Backup Print: On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.

•When you receive a color fax, your machine prints the color fax but does not forward the fax to the fax forwarding number you programmed.

m Press .

Paging

When you choose Paging, your machine dials the cell phone or pager number you have programmed. This activates your cell phone or pager so you will know that you have a fax message in the memory.

If you have set Paging, a backup copy of the received fax will be printed at the machine.

a Press (Settings).

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Chapter 4

b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Setup Receive.

f Press Setup Receive.

g Press a or b to display

Memory Receive.

h Press Memory Receive.

i Press a or b to display Paging. j Press Paging.

k Enter your cell phone or pager number followed by # # (up to 20 digits). Press OK.

Do not include the area code if it is the same as that of your machine.

For example, press:

1 8 0 0 5 5 5 1 2 3 4 # #. l Do one of the following:

If you are programming your cell phone number and do not need to enter a PIN, press OK.

If your pager needs a PIN, enter the PIN, press #, press Pause, and then enter your fax number followed by

# #.

Press OK.

For example, press:

1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7 8 9 # #

If you do not need a PIN, press:

Pause, and then enter your fax number followed by # #. Press OK. For example, press:

Pause 1 8 0 0 5 5 5 6 7 8 9 # #

m Press .

NOTE

You cannot change a cell phone number, pager number or PIN remotely.

Fax Storage

If you choose Fax Storage, your machine stores received faxes in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.

If you have turned on Fax Storage, a backup copy will be printed at the machine.

a Press (Settings). b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Setup Receive.

f Press Setup Receive.

g Press a or b to display

Memory Receive.

h Press Memory Receive.

i Press a or b to display Fax Storage. j Press Fax Storage.

k Press .

NOTE

Color faxes cannot be stored in the memory. When you receive a color fax, your machine prints it.

22

Printing a fax from the memory

If you have chosen Paging or Fax Storage, you can still print a fax from the memory when you are at your machine. (See Memory Receive (Black & White only) on page 21.)

a Press (Settings). b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display Print Fax. f Press Print Fax.

g Press OK.

h Press .

NOTE

•You can also print a fax from the memory by pressing Print on the Touchscreen. (MFC-J870DW and MFC-J875DW: When Fax Preview is set to Off.)

•When you print a fax from the memory, the fax data will be erased.

Receiving a fax

PC-Fax Receive (Windows®)

If you turn on the PC-Fax Receive feature, your machine will store received faxes in the memory and send them to your PC. You can then use your PC to view and store these faxes.

Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in	4
its memory.

When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC.

To transfer the received faxes to your PC you must have the PC-FAX Receiving software running on your PC. For more information, see Software and Network User’s Guide: Run Brother's PC-FAX Receiving Software on

Your Computer (Windows®).

If you choose Backup Print: On, the machine will also print the fax.

a Press (Settings). b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Setup Receive.

f Press Setup Receive.

g Press a or b to display

Memory Receive.

h Press Memory Receive.

i Press a or b to display

PC Fax Receive.

j Press PC Fax Receive.

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Chapter 4

k The Touchscreen shows the message

Run PC-Fax on your computer. Press OK.

l Press a or b to display <USB> or the name of the PC you want to receive faxes if you are on a network.

Press <USB> or the name of the PC. Press OK.

m (MFC-J650DW)

Press Backup Print: On or Backup Print: Off. (MFC-J870DW and MFC-J875DW) If Fax Preview is set to Off, press

Backup Print: On or Backup Print: Off.

n Press .

NOTE

•PC-Fax Receive is not supported by the Mac OS.

•Before you can set up PC-Fax Receive, you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. For more information, see Software and Network User’s Guide: Receive Faxes Using Brother's PC-FAX Receive Software (Windows®).

•If you get an error message and the machine cannot print the faxes in the memory, you can use this setting to transfer your faxes to your PC. (See Basic User’s Guide: Transferring your faxes or Fax Journal report.)

•When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to your PC.

Changing the destination PC

To change the destination PC, see PC-Fax

Receive (Windows®) on page 23 and repeat steps a to n.

Turning off Memory Receive operations

a Press (Settings). b Press All Settings. c Press a or b to display Fax. d Press Fax.

e Press a or b to display

Setup Receive.

f Press Setup Receive.

g Press a or b to display

Memory Receive.

h Press Memory Receive. i Press Off.

j Press .

NOTE

The Touchscreen will show you more options if there are still received faxes in the machine’s memory. (See Changing Memory Receive operations on page 25.)

24