Brother MFC-J475DW, MFC-J470DW User Manual

0 (0)

Basic User’s Guide

MFC-J470DW

MFC-J475DW

Version 0

ARL/ASA/NZ

If you need to contact Customer Service

Please complete the following information for future reference:

Model Number: MFC-J470DW and MFC-J475DW (Circle your model number)

Serial Number: 1

Date of Purchase:

Place of Purchase:

1The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

http://www.brother.com/registration/

User's Guides and where do I find them?


Which Guide?	What's in it?	Where is it?
Product Safety Guide	Read this Guide first. Please read the Safety	Printed / In the box
	Instructions before you set up your machine. See
	this Guide for trademarks and legal limitations.

Quick Setup Guide	Follow the instructions for setting up your machine	Printed / In the box
	and installing the drivers and software for the
	operating system and connection type you are
	using.
Basic User’s Guide	Learn the basic Fax, Copy and Scan operations and	Printed / In the box
	how to replace consumables. See troubleshooting
	tips.
Advanced User’s Guide	Learn more advanced operations: Fax, Copy,	PDF file / CD-ROM
	security features, printing reports and performing
	routine maintenance.
Software and Network	This Guide provides instructions for Scanning,	HTML file/CD-ROM
User’s Guide	Printing, PC-Fax and other operations that can be
	performed by connecting your Brother machine to a
	computer. You can also find useful information
	about using the Brother ControlCenter utility, using
	your machine in a network environment, and
	frequently used terms.
Web Connect Guide	This Guide provides useful information about	PDF file / Brother
	accessing Internet services from the Brother	Solutions Center 1
	machine, as well as downloading images, printing
	data and uploading files directly to Internet services.
AirPrint Guide	This Guide provides information for using AirPrint to	PDF file / Brother
	print from OS X v10.7.x, 10.8.x and your iPhone,	Solutions Center 1
	iPod touch, iPad, or other iOS device to your Brother
	machine without installing a printer driver.
Google Cloud Print	This Guide provides details on how to use Google	PDF file / Brother
Guide	Cloud Print™ services for printing over the Internet.	Solutions Center 1
Mobile Print/Scan Guide	This Guide provides useful information about	PDF file / Brother
for Brother iPrint&Scan	printing from your mobile device and scanning from	Solutions Center 1
	your Brother machine to your mobile device when
	connected to a Wi-Fi network.

1 Visit us at http://solutions.brother.com/.

(Basic User’s Guide)

1	General information	1
	Using the documentation .......................................................................................	1
	Symbols and conventions used in the documentation ....................................	1
	Accessing Brother Utilities (Windows® 8) .............................................................	2
	Accessing the Advanced User’s Guide and Software and
	Network User’s Guide.........................................................................................	2
	Viewing User’s Guides ....................................................................................	2
	How to access Guides for Advanced Features......................................................	4
	Accessing Brother Support (Windows®)................................................................	5
	Accessing Brother Support (Macintosh) ................................................................	5
	Control panel overview ..........................................................................................	6
	LCD screen indications....................................................................................	8
	Basic Operations .............................................................................................	8
	Volume Settings.....................................................................................................	9
	Ring Volume ....................................................................................................	9
	Beeper Volume................................................................................................	9
	Speaker Volume ............................................................................................	10
	LCD display .........................................................................................................	10
	Setting the backlight brightness.....................................................................	10
2	Loading paper	11
	Loading paper and other print media...................................................................	11
	Loading envelopes ........................................................................................	14
	Unprintable area ............................................................................................	16
	Paper settings......................................................................................................	17
	Paper Type ....................................................................................................	17
	Paper Size .....................................................................................................	17
	Acceptable paper and other print media..............................................................	18
	Recommended print media ...........................................................................	18
	Handling and using print media .....................................................................	18
	Choosing the right print media.......................................................................	20
3	Loading documents	21
	How to load documents .......................................................................................	21
	Using the ADF ...............................................................................................	21
	Using the scanner glass ................................................................................	22
	Unscannable area .........................................................................................	23

4	Sending a fax	24
	How to send a fax ................................................................................................	24
	Stop faxing.....................................................................................................	25
	Setting scanner glass size for faxing .............................................................	25
	Colour fax transmission .................................................................................	25
	Cancelling a fax in progress ..........................................................................	26
	Transmission Verification Report...................................................................	26
5	Receiving a fax	27
	Receive Modes ....................................................................................................	27
	Choose the Receive Mode ..................................................................................	27
	Using Receive Modes..........................................................................................	29
	Fax Only ........................................................................................................	29
	Fax/Tel...........................................................................................................	29
	Manual...........................................................................................................	29
	External TAD .................................................................................................	29
	Receive Mode settings ........................................................................................	30
	Ring Delay .....................................................................................................	30
	F/T Ring Time (Fax/Tel mode only)...............................................................	30
	Fax Detect .....................................................................................................	31
6	Telephone and external devices	32
	Voice operations ..................................................................................................	32
	Tone or Pulse (Not Available for New Zealand) ............................................	32
	Fax/Tel mode.................................................................................................	32
	Telephone Service for Australia...........................................................................	32
	Distinctive Ring..............................................................................................	32
	Caller ID.........................................................................................................	34
	How Does the Caller ID Work?......................................................................	34
	The Caller ID is Stored in Your Machine Memory .........................................	34
	Telephone Service for New Zealand ...................................................................	35
	FaxAbility .......................................................................................................	35
	Caller ID.........................................................................................................	36
	How Does the Caller ID Work?......................................................................	37
	Telephone Service for Some Countries...............................................................	37
	Distinctive Ring (For Singapore and Hong Kong)..........................................	37
	Caller ID (For Singapore and Hong Kong) ....................................................	38
	Voice over Internet Protocol (VoIP) .....................................................................	39
	Connecting an external TAD (telephone answering device)................................	40
	Connection settings .......................................................................................	41
	Recording an outgoing message (OGM) on an external TAD.......................	41
	Multi-line connections (PABX) .......................................................................	41
	External and extension telephones......................................................................	42
	Connecting an external or extension telephone ............................................	42
	Operation from external and extension telephones.......................................	42
	Using a cordless external telephone .............................................................	42
	Using remote codes.......................................................................................	43

iii

7	Dialling and storing numbers	44
	How to dial ...........................................................................................................	44
	Manual dialling...............................................................................................	44
	Speed Dialling ...............................................................................................	44
	Fax Redial .....................................................................................................	45
	Additional Dialling Operations..............................................................................	45
	Outgoing Call history .....................................................................................	45
	Caller ID history .............................................................................................	46
	Storing numbers ..................................................................................................	47
	Storing a pause .............................................................................................	47
	Storing Speed Dial numbers..........................................................................	47
	Changing or deleting Speed Dial names or numbers....................................	48
8	Making copies	49
	How to copy .........................................................................................................	49
	Stop copying..................................................................................................	49
	Copy options........................................................................................................	50
	Paper Type ....................................................................................................	50
	Paper Size .....................................................................................................	50
9	How to print from a computer	51
	Printing a document.............................................................................................	51
10	How to scan to a computer	52
	Before scanning...................................................................................................	52
	Scanning a document as a PDF file using ControlCenter4 (Windows®) .............	53
	How to change the machine’s SCAN mode settings for PDF scanning ..............	56
	How to scan a document as a PDF file using the control panel ....................	58
A	Routine maintenance	59
	Replacing the ink cartridges ................................................................................	59
	Cleaning and checking the machine....................................................................	62
	Cleaning the scanner glass ...........................................................................	62
	Cleaning the print head .................................................................................	63
	Checking the print quality ..............................................................................	63
	Checking the print alignment .........................................................................	64
	Setting the date and time.....................................................................................	65

B	Troubleshooting	66
	Identifying your problem ......................................................................................	66
	Error and maintenance messages.......................................................................	68
	Error animations ............................................................................................	77
	Transferring your faxes or Fax Journal report ...............................................	77
	Document jam ..............................................................................................	78
	Printer jam or paper jam ................................................................................	80
	If you are having difficulty with your machine ......................................................	86
	Dial Tone detection........................................................................................	97
	Telephone line interference / VoIP ................................................................	97
	Machine Information ............................................................................................	98
	Checking the serial number...........................................................................	98
	Checking the firmware version ......................................................................	98
	Reset functions..............................................................................................	98
	How to reset the machine..............................................................................	99
C	Settings and features tables	100
	Using the Settings tables ...................................................................................	100
	Menu table .........................................................................................................	101
	Entering Text .....................................................................................................	118
	Inserting spaces .........................................................................................	118
	Making corrections ......................................................................................	118
	Repeating letters .........................................................................................	118
	Special characters and symbols..................................................................	119
D	Specifications	120
	General..............................................................................................................	120
	Print media.........................................................................................................	122
	Fax.....................................................................................................................	123
	Copy ..................................................................................................................	124
	Scanner .............................................................................................................	125
	Printer ................................................................................................................	126
	Interfaces ...........................................................................................................	127
	Network..............................................................................................................	128
	Computer requirements .....................................................................................	129
	Consumable items .............................................................................................	130
E	Index	131

Table of Contents

(Advanced User’s Guide)

The Advanced User’s Guide explains the following features and operations. You can view the Advanced User’s Guide on the CD-ROM.

1	General setup	B	Glossary
	Memory Storage	C	Index
	Setting Daylight Saving Time	C	Index
	(MFC models)
	(MFC models)
	Sleep Mode
	Auto Power Off (DCP model)
	LCD
	Mode Timer (MFC models)
2	Security features
	(MFC models)
	TX Lock
3	Sending a fax (MFC models)
	Additional sending options
	Additional sending operations
4	Receiving a fax
	(MFC models)
	Memory Receive (Monochrome only)
	Additional receiving operations
5	Dialling and storing numbers
	(MFC models)
	Additional dialling operations
	Additional ways to store numbers
6	Printing reports
	Fax reports (MFC models)
	Reports
7	Making copies
	Copy options
A	Routine maintenance
	Cleaning and checking the machine
	Packing and shipping the machine

1 General information

Using the documentation

Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.

Symbols and conventions used in the documentation

WARNING

WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

CAUTION

CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

The following symbols and conventions are used throughout the documentation.

Bold Bold typeface identifies specific buttons on the machine’s control panel, or on the computer screen.

Italics Italicized typeface emphasizes an important point or refers you to a related topic.

Courier Text in the Courier New font New identifies messages on the

LCD of the machine.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in damage to property or loss of product functionality.

NOTE

Notes tell you how to respond to a situation that may arise or give tips about how the operation works with other features.

Electrical Hazard icons alert you to possible electrical shocks.

Chapter 1

Accessing Brother

Utilities (Windows® 8)

If you are using a PC or tablet running

Windows® 8, you can make your selections either by tapping the screen or by clicking with your mouse.

After the printer driver is installed,

(Brother Utilities) appears on both the Start screen and the desktop.

a Tap or click Brother Utilities either on the Start screen or the desktop.

b Select your machine.

c Choose the function you want to use.

Accessing the

Advanced User’s

Guide and Software

and Network User’s

Guide

This Basic User’s Guide does not contain all the information about the machine, such as how to use the advanced Fax, Copy, Printer, Scanner, PC-Fax, and Network features.

When you are ready to learn detailed information about these operations, you can read the Advanced User’s Guide and Software and Network User’s Guide in HTML format that are on the CD-ROM.

Viewing User’s Guides

(Windows®)

(Windows® XP/Windows Vista®/Windows® 7/ Windows Server® 2003/Windows Server®

2008/Windows Server® 2008 R2) To view the documentation, from

(Start), All Programs, select Brother,

MFC-XXXX (where XXXX is your model name) from the programs list, and then choose User’s Guides.

(Windows® 8/Windows Server® 2012)

Click

(Brother Utilities), and then click

the drop-down list and select your model name (if not already selected). Click Support in the left navigation bar, and then click

User’s Guides.

If you have not installed the software, you can find the documentation on the CD-ROM by following the instructions:

a Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive.

NOTE

If the Brother screen does not appear, go to Computer or My Computer. (For

Windows® 8 and Windows Server® 2012:

Click

(File Explorer) on the

taskbar, and then go to Computer.) Double-click the CD-ROM icon, and then double-click start.exe.

b If the model name screen appears, click your model name.

c If the language screen appears, click your language. The CD-ROM

Top Menu will appear.

d Click User’s Guides.

e Click PDF/HTML documents. If the country screen appears, choose your country. After the list of User’s Guides appears, choose the guide you want to read.

General information

(Macintosh)

a Turn on your Macintosh. Insert the	1
Brother CD-ROM into your CD-ROM

drive. The following window will appear.

b Double-click the User’s Guides icon.

c Select your model and language if needed.

d Click User’s Guides. If the country screen appears, choose your country.

e After the list of User’s Guides appears, choose the Guide you want to read.

How to find Scanning instructions

There are several ways you can scan documents. You can find the instructions as follows:

Software and Network User’s Guide

Scan

ControlCenter

Nuance™ PaperPort™ 12SE How-to-Guides

(Windows®)

(Not available in Hong Kong)

The complete Nuance™ PaperPort™ 12SE How-to-Guides can be viewed from the Help section in the PaperPort™ 12SE application.

Chapter 1

Presto! PageManager User’s Guide

(Windows®) (Hong Kong only)

Instructions for scanning directly from Presto! PageManager. The complete Presto! PageManager User’s Guide can be viewed from the Help selection in the Presto! PageManager application.

Presto! PageManager User’s Guide (Macintosh)

NOTE

Presto! PageManager must be downloaded and installed before use. For more information, see Accessing Brother Support (Macintosh) on page 5.

The complete Presto! PageManager User’s Guide can be viewed from the Help section in the Presto! PageManager application.

How to find Network setup instructions

Your machine can be connected to a wireless network.

Basic setup instructions (See Quick Setup Guide.)

The wireless access point or router supports Wi-Fi Protected Setup™ or AOSS™

(See Quick Setup Guide.)

More information about network setup (See Software and Network User’s Guide.)

How to access Guides for Advanced Features

You can view and download these Guides from the Brother Solutions Center at: http://solutions.brother.com/.

Click Manuals on your model’s page to download the documentation.

Web Connect Guide

This Guide provides useful information about accessing Internet services from the Brother machine, as well as downloading images, printing data and uploading files directly to Internet services.

AirPrint Guide

This Guide provides information for using AirPrint to print from OS X v10.7.x, 10.8.x and your iPhone, iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver.

Google Cloud Print Guide

This Guide provides details on how to use Google Cloud Print™ services for printing over the Internet.

Mobile Print/Scan Guide for Brother iPrint&Scan

This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected to a Wi-Fi network.

Accessing Brother

Support (Windows®)

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

Click Brother Support on the Top Menu. The following screen will appear:

To access our website (http://www.brother.com/), click

Brother Home Page.

For the latest news and product support information (http://solutions.brother.com/), click

Brother Solutions Center.

To visit our website for original Brother Supplies (http://www.brother.com/original/), click Supplies Information.

To access the Brother CreativeCenter (http://www.brother.com/creativecenter/) for FREE photo projects and printable downloads, click

Brother CreativeCenter.

To return to the top menu, click Back or if you have finished, click Exit.

General information
Accessing Brother
Support (Macintosh)	1

You can find all the contacts you will need, such as web support (Brother Solutions Center) on the CD-ROM.

Double-click the Brother Support icon. The following screen will appear:

To download and install Presto! PageManager, click

Presto! PageManager.

To access the Brother Web Connect page, click Brother Web Connect.

To register your machine from the Brother Product Registration Page (http://www.brother.com/registration/), click On-Line Registration.

For the latest news and product support information (http://solutions.brother.com/), click

Brother Solutions Center.

To visit our website for original Brother Supplies (http://www.brother.com/original/), click

Supplies Information.

Chapter 1

Control panel overview

The MFC-J470DW and MFC-J475DW have the same control panel keys.

NOTE

Most of the illustrations in this User’s Guide show the MFC-J470DW.

1LCD (Liquid Crystal Display)

Displays messages on the screen to help you set up and use your machine.

2Mode keys:

 FAX

Lets you access the Fax mode.

 SCAN

Lets you access the Scan mode.

 COPY

Lets you access the Copy mode.

 WEB

Lets you connect the Brother machine to an Internet service.

For more information, see Web Connect Guide.

3Telephone keys:

Redial/Pause

Redials the last 30 numbers called. It also inserts a pause when dialling.

Hook

Press before dialling when you want to listen to make sure a fax machine has answered, and then press Mono Start or

Colour Start.

Also, press this key after picking up the handset of the external telephone during the F/T pseudo/double-ring.

4Start keys:

 Mono Start

Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono depending on the scan setting in the ControlCenter software).

 Colour Start

Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scan setting in the ControlCenter software).

General information

7	6	5
3	4

5 Power On/Off

Press to turn on the machine.

Press and hold down to turn off the

machine. The LCD will show Shutting Down and will stay on for a few seconds before turning off.

If you have connected an external telephone or TAD, it is always available.

If you turn off the machine using , it will still periodically clean the print head to maintain print quality. To prolong the life of the print head, provide better ink efficiency and maintain print quality, you should keep your machine connected to the power at all times.

6 Stop/Exit

Stops an operation or exits the menu.

7Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.

8 Menu keys:

 d c

While the machine is idle, you can press these keys to adjust the ring volume.



Lets you store, look up, and dial numbers that are in the memory.

d or c

Press d or c to move the selected area left or right on the LCD.

a or b

Press a or b to scroll through the menus and options.

Menu

Access the main menu.

Clear

Press to delete characters or to go back to the previous menu level.

OK

Lets you choose a setting.

Chapter 1

LCD screen indications

The LCD shows the machine’s status when the machine is idle.

4 1

1Wireless Status

A four-level indicator on the Ready mode screen shows the current wireless signal strength if you are using a wireless connection.

Max

2Receive Mode

See the current Receive Mode:

Fax (Fax Only)

F/T (Fax/Tel)

TAD (External TAD)

Mnl (Manual)

NOTE

(For Australia, Singapore and Hong Kong) When the Distinctive Ring feature is turned on, the LCD shows D/R. For details, Distinctive Ring on page 32 and 37 for your relevant country.

(For New Zealand)

When the FaxAbility feature is turned on, the LCD shows D/R. For details, FaxAbility

on page 35.

3Ink

See the remaining ink volume.

When the ink cartridge is near the end of life or having a problem, the error icon is displayed on the colour ink. For more information,

see Advanced User’s Guide: Checking the ink volume.

4Faxes in memory

You can see how many received faxes are in the memory.

Basic Operations

The following steps show how to change a setting in the machine. In this example, the Receive Mode setting is changed from

Fax Only to Fax/Tel. a Press Menu.

b Press a or b to choose Fax.

Press OK.

c Press a or b to choose

Setup Receive.

Press OK.

d Press a or b to choose Receive Mode.

Press OK.

e Press a or b to choose Fax/Tel.

Press OK.

You can see the current setting on the LCD:

NOTE

Press Clear if you want to go back to the previous level.

f Press Stop/Exit.

General information

Volume Settings

Ring Volume	1

You can choose from a range of ring volume levels, from High to Off.

While the machine is idle, press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.

You can also change the volume through the menu, by following the instructions:

Setting the Ring Volume

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume. Press OK.

d Press a or b to choose Ring. Press OK.

e Press a or b to choose Low, Med, High or Off.

Press OK.

f Press Stop/Exit.

Beeper Volume

When the beeper is on, the machine will make a sound when you press a key, or if you make a mistake, or after you send or receive a fax.

You can choose from a range of sound volume levels.

a Press Menu.

Chapter 1

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume. Press OK.

d Press a or b to choose Beeper. Press OK.

e Press a or b to choose Low, Med, High or Off.

Press OK.

f Press Stop/Exit.

Speaker Volume

You can choose from a range of speaker volume levels.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Volume. Press OK.

d Press a or b to choose Speaker. Press OK.

e Press a or b to choose Low, Med, High or Off.

Press OK.

f Press Stop/Exit.

You can also adjust the speaker volume by pressing Hook.

a Press Hook.

b Press d or c .

Each key press changes the volume to the next setting. This setting will stay until you change it again.

c Press Hook.

LCD display

Setting the backlight brightness

If you are having difficulty reading the LCD, try changing the brightness setting.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose LCD Settings. Press OK.

d Press a or b to choose Backlight. Press OK.

e Press a or b to choose Light, Med or

Dark. Press OK.

f Press Stop/Exit.

Brother MFC-J475DW, MFC-J470DW User Manual

2 Loading paper

Loading paper and other print media

Load only one size of paper and one type of paper in the paper tray at any time.

(For more information about paper size, weight and thickness, see Choosing the right print media on page 20.)

a Pull the paper tray completely out of the machine.

NOTE

•If the paper support flap (1) is open, close it, and then close the paper support (2).

•When you load a different paper size in the tray, you will need to change the Paper Size setting in the menu of the machine at the same time.

(See Paper Size on page 17.)

b Lift the output paper tray cover (1).

c Gently press and slide the paper width guides (1) and then the paper length guide (2) to fit the paper size.

Make sure that the triangular marks (3) on the paper width guides (1) and paper length guide (2) line up with the marks for the paper size you are using.

Chapter 2

NOTE

When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. (Only available for some countries.)

d Fan the stack of paper well to avoid paper jams and misfeeds.

NOTE

Always make sure that the paper is not curled or wrinkled.

e Gently put the paper into the paper tray print side down and top edge in first. Check that the paper is flat in the tray.

IMPORTANT

Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

NOTE

If you want to add paper before the tray is empty, remove the paper from the tray and combine it with the paper you are adding. Always fan the stack of paper well before loading it in the tray. If you add paper without fanning the stack, the machine may feed multiple pages.

f Gently adjust the paper width guides (1) to fit the paper.

Make sure the paper width guides lightly touch the sides of the paper.

g Close the output paper tray cover.

h Slowly push the paper tray completely into the machine.

Loading paper

i While holding the paper tray in place, pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2).

IMPORTANT

DO NOT use the paper support flap for Legal size paper. (Only available for some countries.)

Chapter 2

Loading envelopes

About envelopes

Use envelopes that weigh between 80 to 95 gsm.

Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing multiple envelopes.

IMPORTANT

DO NOT use the following types of envelopes, as they will not feed correctly:

•That are of a baggy construction.

•That have windows.

•That are embossed (have raised writing on them).

•That have clasps or staples.

•That are pre-printed on the inside.

Glue			Double flaps

Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Loading envelopes

a Before loading, press the corners and sides of envelopes to make them as flat as possible.

IMPORTANT

If envelopes are “double-feeding”, put one envelope in the paper tray at a time.

b Put envelopes in the paper tray with the address side down. If the envelope flaps are on the long edge, load the envelopes in the tray with the flap on the left, as shown in the illustration. Gently press and slide the paper width

guides (1) and paper length guide (2) to fit the size of the envelopes.

Loading paper

If you have problems printing on envelopes with the flap on the short edge, try the following:

a Open the envelope flap.	2
b Put the envelope into the paper tray with	2
the address side down and the flap
positioned as shown in the illustration.

c Select Reverse Print (Windows®) or

Reverse page orientation (Macintosh) in the printer driver’s dialog box, and then adjust the size and margin in your application.

(See Software and Network User’s Guide.)

Chapter 2

Unprintable area

The printable area depends on the settings in the application you are using. The figures show the unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas of cut-sheet paper when the Borderless print feature is available and turned on.

(See Software and Network User’s Guide.)

Cut-Sheet Paper	Envelopes
1	1

				3

	Top (1)	Left (2)	Bottom (3)		Right (4)
Cut-Sheet	3 mm	3 mm	3 mm		3 mm

Envelopes	22 mm	3 mm	22 mm		3 mm

NOTE

The Borderless print feature is not available for envelopes and 2-sided printing.

Paper settings

Paper Type

To get the best print quality, set the machine for the type of paper you are using.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Type. Press OK.

d Press a or b to choose Plain Paper,

Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK.

e Press Stop/Exit.

NOTE

The machine ejects paper with the printed surface face up onto the paper tray at the front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.

Loading paper

Paper Size

You can use the following sizes of paper for copies: A4, A5, Photo (10 15 cm), Letter

and Legal 1. You can use the following sizes	2
of paper for printing faxes: A4, Letter and

Legal 1. When you change the size of paper you load in the machine, you will need to change the Paper Size setting at the same time so your machine can fit an incoming fax on the page.

a Press Menu.

b Press a or b to choose

General Setup. Press OK.

c Press a or b to choose Paper Size. Press OK.

d Press a or b to choose A4, A5,

10x15cm, Letter or Legal 1. Press OK.

e Press Stop/Exit.

1 Only available for some countries.

Chapter 2

Acceptable paper and other print media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper that is loaded in the tray.

You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to choose the correct print media in the Basic tab of the printer driver or in the Paper Type setting of the machine’s menu.

(See Paper Type on page 17.)

When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.

When using transparencies or photo paper, remove each sheet at once to prevent smudging or paper jams.

Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Recommended print media

To get the best print quality, we suggest using the Brother paper listed in the table.

If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities.

We recommend using 3M Transparency Film when you print on transparencies.

Brother paper

Paper Type	Item
A4 Plain	BP60PA

A4 Glossy Photo	BP71GA4

A4 Inkjet (Matte)	BP60MA

10 15 cm Glossy	BP71GP
Photo

Handling and using print media

Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Avoid touching the shiny (coated) side of the photo paper. Load photo paper with the shiny side facing down.

Avoid touching either side of the transparency paper because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.

Loading paper

IMPORTANT

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or

irregularly shaped paper

12 mm or greater curl may cause jams to occur.

•Extremely shiny or highly textured paper

•Paper that cannot be arranged uniformly when stacked

•Short grain paper

Paper capacity of the output paper tray cover

Up to 50 sheets of 80 gsm A4 paper.

Transparencies and photo paper must be picked up from the output paper tray cover one page at a time to avoid smudging.

Chapter 2

Choosing the right print media

Paper type and size for each operation

Paper Type	Paper Size						Usage
							Fax	Copy	Printer
Cut-Sheet	A4	210	297 mm (8.3			11.7 in.)	Yes	Yes	Yes
	Letter	215.9		279.4 mm (8		1/2 11 in.)	Yes	Yes	Yes
	Legal 1	215.9		355.6 mm (8		1/2 14 in.)	Yes	Yes	Yes
	Executive	184		267 mm (7 1/4		10 1/2 in.)	–	–	Yes
	JIS B5 1	182	257 mm (7.2			10.1 in.)	–	–	Yes
	A5	148		210 mm (5.8		8.3 in.)	–	Yes	Yes
	A6	105		148 mm (4.1		5.8 in.)	–	–	Yes

Cards	Photo	10 15 cm (4 6 in.)					–	Yes	Yes
	Photo 2L	13 18 cm (5 7 in.)					–	–	Yes
	Index Card	127	203 mm (5		8 in.)		–	–	Yes

Envelopes	C5 Envelope	162	229 mm (6.4			9 in.)	–	–	Yes
	DL Envelope	110	220 mm (4.3			8.7 in.)	–	–	Yes
	Com-10	105		241 mm (4 1/8 9 1/2 in.)			–	–	Yes
	Monarch	98 191 mm (3 7/8 7 1/2 in.)					–	–	Yes

Transparencies	A4	210		297 mm (8.3		11.7 in.)	–	Yes	Yes
	Letter	215.9 279.4 mm (8				1/2 11 in.)	–	Yes	Yes
	Legal 1	215.9		355.6 mm (8		1/2 14 in.)	–	Yes	Yes
	A5	148		210 mm (5.8		8.3 in.)	–	Yes	Yes

1 Only available for some countries.

Paper weight, thickness and capacity

Paper Type		Weight	Thickness	No. of
				sheets
Cut Sheet	Plain Paper	64 to 120 gsm	0.08 to 0.15 mm	100 1
	Inkjet Paper	64 to 200 gsm	0.08 to 0.25 mm	20

	Glossy Paper	Up to 220 gsm	Up to 0.25 mm	20 2
Cards	Photo Card	Up to 220 gsm	Up to 0.25 mm	20 2
	Index Card	Up to 120 gsm	Up to 0.15 mm	30

Envelopes		80 to 95 gsm	Up to 0.52 mm	10

Transparencies		–	–	10

1Up to 100 sheets of 80 gsm paper.

2BP71 (260 gsm) paper is especially designed for Brother inkjet machines.

3 Loading documents

How to load documents

You can send a fax, make copies, or scan from the ADF (automatic document feeder) and from the scanner glass.

Using the ADF

The ADF can hold up to 20 pages and feeds each sheet individually. Use paper that is within the sizes and weights shown in the table. Always fan the edges of the pages before placing them in the ADF.

Document Sizes and Weights

Length:	148 to 355.6 mm
Width:	148 to 215.9 mm
Weight:	64 to 90 gsm

How to load documents

IMPORTANT

•DO NOT pull on the document while it is feeding.

•DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, glued or taped.

•DO NOT use cardboard, newspaper or fabric with the ADF. Instead use the scanner glass.

Make sure documents written with ink or modified with correction fluid are completely dry.

a Unfold the ADF Document Support (1).

b Fan the pages well.

c Adjust the paper guides (1) to fit the width of your documents.

d Place your documents face down, top edge first in the ADF underneath the guides until you feel them touch the feed rollers.

The screen will display ADF Ready.

IMPORTANT

DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.

Chapter 3

e After using the ADF, close the ADF Document Support. Push down on the upper-left portion of the ADF Document Support to close it completely.

b Using the document guidelines on the left and top, place the document

face down in the upper left corner of the scanner glass.

Using the scanner glass

You can use the scanner glass to fax, copy or scan single pages or pages of a book.

Document Sizes Supported

Length:	Up to 297 mm
Width:	Up to 215.9 mm
Weight:	Up to 2 kg

How to load documents

NOTE

To use the scanner glass, the ADF must be empty.

a Lift the document cover.

1 document cover

c Close the document cover.

IMPORTANT

If you are scanning a book or thick document, DO NOT slam the cover down or press on it.

+ 114 hidden pages