HP DESKJET 640C User Manual

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HP DeskJet 640C Series (USB) Printer User’s Guide for Macintosh

English

HP Customer Care

Thank you for buying an HP DeskJet printer. Because HP wants owning your printer to be a trouble-free experience, we back your purchase with award-winning service and support that includes:

HP Customer Care Online

HP Customer Care

—

Click your way to a quick solution! start for answers to questions about your HP DeskJet printer — 24 hours a day, seven days a week.

If you have a modem connected to your computer and subscribe to an online service, or have direct access to the Internet, you can obtain a wide variety of information about your printer at the following web sites:

English: http://www.hp.com/support/home_products French: http://www.hp.com/cposupport/fr/ German: http://www.hp.com/cposupport/de Japanese: http://www.jpn.hp.com/CPO_TC/eschome.htm Portuguese: http://www.hp.com/cposupport/pt Spanish: http://www.hp.com/cposupport/es/

From

HP Customer Care Online

and

HP Customer Care Email

HP Customer Care Online

you can link to

HP Customer Care User Forums

is a great place to

HP Customer Care User Forums

Go online, anytime, and you will also find helpful user forums—a great source of ideas and suggestions for using your HP DeskJet printer. You can access the user forums directly from

http://www.hp.com/support/home_products.

HP Customer Care by Phone

Call us direct and connect with a service technician who specializes in your product and who can typically answer your questions in one phone call. See page 43 in this

User’s Guide

for phone numbers.

Acknowledgments

Apple, the Apple logo, AppleTalk, ColorSync, the ColorSync logo, Finder, Mac, Macintosh, Mac OS, PowerBook, Power Macintosh, and QuickDraw are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

Notice

The information contained in this document is subject to change without notice.

Hewlett-Packard Company makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose.

Hewlett-Packard shall not be liable for any errors or for incidental or consequential damages in connection with the furnishing, performance, or use of this material.

No part of this document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

Edition 1, January 2000

iii

Table of Contents

Chapter 1 Using Your Printer

Buttons and Lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Using the Paper Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Basic Printer Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Chapter 2 Using Your Printer Software

Choosing Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Other Ways to Select a Default Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Desktop Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Checking Printer Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Page Setup - Controlling Page Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Print Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Printing on Different Types of Paper and Media . . . . . . . . . . . . . . . . . . . . . .14 HP DeskJet Utility Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Chapter 3 Using and Caring for Your

Print Cartridges

Replacing Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Storing Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Cleaning Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Damage Resulting from Refilling the Print Cartridges . . . . . . . . . . . . . . . 32

Chapter 4 Getting Help When Things Go Wrong

Troubleshooting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 HP Customer Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Chapter 5 Supplies and Accessories

Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Printer Quick Start Posters and User’s Guide for Macintosh . . . . . . . . . . 45 Paper and Other Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Ordering Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Table of Contents

Appendix A Setup Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Appendix B Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Appendix C Legal Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Introduction

Thank You For Buying an HP DeskJet Printer!

Here’s what comes in the box. If something is missing, talk to your HP dealer or call HP Customer Care. (See “HP Customer Care by Phone” on page 43 for the appropriate telephone number.)

Printer

Power adapter

Printer software

Mac OS Quick Start

Parallel Cable Setup

Quick Start Poster

Print Cartridges

HP Photo Color Kit (Optional)

Note: You will need to buy an A-to-B type USB-to-USB printer cable to

connect your HP DeskJet printer to your computer. See page 47 for ordering information.

Introduction

Special Features of Your HP DeskJet Printer

Your new HP DeskJet printer is equipped with special features:

• Stunning photo quality through HP’s ColorSmart III Technology

• Excellent print quality on plain paper

• Uncompromising performance with print speeds of up to 6 pages per minute for black text and 3 pages per minute for text with color graphics with the HP DeskJet 640C Series printers

• Brilliant photo image printing

• Large capacity paper tray that holds up to 100 sheets

Finding More Information

This

User’s Guide

shows you how to operate your printer. For more information:

• Use the

• Turn on balloon help in the setting to view an explanation.

• Visit the HP web site at latest product information, troubleshooting, and printer software updates.

Quick Start Poster

http://www.hp.com/support/home_products

for installation.

Help

menu. Move your cursor over any print

for the

vii

Using Your Printer

Buttons and Lights

The two buttons on the front of your HP DeskJet printer let you turn the printer on and off, or to resume printing. The lights give you visual cues about the state of your printer.

Only use the Power Button on the front of the printer to turn the printer on and off. Using a power strip, surge protector, or a wall-mounted switch to turn the printer on and off may cause premature printer failure.

When these lights are...

Turned off and turned off

Steadily lit and turned off Send a document to the printer. The printer is in the

Steadily lit and flashing • If you just installed a print cartidge, make sure the

Flashing and turned off No action required. This indicates that either the

Flashing and flashing Press Power to turn off the printer. At the computer,

Press Power to turn on the printer.

ready-to-print state.

cartridge is securely snapped into the printer with the arrow aligned with the dots on the top of the print cartridge cradle.

• Close the top cover of the printer if it is open.

• Check the lower IN tray to make sure it contains paper and that the paper is correctly loaded in the tray.

• Press Resume to clear the error condition. Then check your computer screen for any reported error message and corrective action instructions.

computer is sending a document to the printer or that the printer is currently busy printing.

cancel any documents awaiting printing. Press Power again to turn on the printer.

You need to...

Steadily lit and steadily lit See the troubleshooting instructions in Chapter 4 of

this User’s Guide. A problem exists with the printer.

Using Your Printer

Using the Paper Trays

Standard-Size Media

You place the paper or other media on which you will print into the lower IN tray. Slide out the paper guides to make room for the media you are loading into the tray.

Width paper guide

Once you insert the media, slide the paper guides so they rest snugly against the media. Be sure to slide all media as far as it will go into the IN tray. Make sure the paper lies flat in the tray.

Cards, Small Envelopes, and Small Photo Paper

When printing on cards, small envelopes, or small photo paper, after sliding out the paper guides, next remove the OUT tray, then flip up the card guide.

Length paper guide

Flip up the card guide

Lift out the OUT tray

Using Your Printer

Insert the cards, small envelopes, or small photo paper into the IN tray with the right edge of the media stack aligned with the card guide. For small envelopes, make sure the flap side is on the right with the flap facing up. Slide the paper width guide to the right until it aligns with the left edge of the media stack. Press the inside of the paper length guide handle to release and lower it. Then push the paper length guide in toward the media stack until it stops.

Replace the OUT tray. If you encounter difficulty replacing the OUT tray, lift the top cover, wait a few moments for the print cartridge cradle to move to its center position, replace the OUT tray, then lower the top cover.

Using Your Printer

Basic Printer Maintenance

Because the printer ejects ink onto the paper in a fine mist, ink smudges will eventually appear on the printer case. To remove smudges, stains, and/or dried ink from the exterior of the printer, use a soft cloth moistened with water.

When cleaning your printer, keep these tips in mind:

•

Do not

clean the interior of the printer. Keep all fluids away from the interior.

Do not

•

cleaner or detergent is used on the printer, wipe the printer’s exterior surfaces with a soft cloth moistened with water.

•

Do not

normal when the cradles move back and forth.

For information on cleaning print cartridges and the print cartridge cradle, see “Cleaning Print Cartridges” on page 29.

use household cleaners or detergent. In the event that a household

lubricate the rod on which the print cartridge cradle moves. Noise is

Using Your Printer Software

Note: Before you can use your printer, you must have installed the printer

and printer software as described on the

Quick Start Poster.

Choosing Your Printer

If you haven’t already selected your

Chooser

, you should do so now. To select your printer using a USB connection:

Make sure the computer and printer are turned on, and your printer is connected to your computer with a USB cable.

From the

In the left side of the Chooser window, click the icon.

In the right side of the Chooser window, click

Close the

Apple

menu, select

Chooser

HP DeskJet

Chooser

as the default printer in the

DeskJet 640 Series (USB)

DeskJet 640C.

Other Ways to Select a Default Printer

Besides using the Chooser, you can also select a default printer in the following ways:

•

Select the desired printer by clicking on the menu bar the screen, and choosing

If your control strip is on, then select the desired printer by clicking the

•

icon

in the control strip, and choosing

DeskJet 640C

printer icon

at the top of

printer

Drag the document you want to print to the desktop icon of the printer you

•

want to use. Click the icon of the

•

Default Printer

The Print command will send your documents to this printer until you select a new default printer. If you switch printers, check your document before you print it to see whether the formatting or pagination changed.

HP DeskJet printer

from the

Printing

you want to use, and choose

menu.

Set

Using Your Printer Software

Desktop Printing

Desktop printing is useful when you have a number of documents to print at once, or when you have a document that is already formatted for printing on a particular printer. There are two methods to print documents from the desktop. To perform desktop printing, either:

Drag the icons of the documents you want to print to the desktop icon of the

•

printer you want to use.

Select the icons of the documents you want to print, then choose

•

File

menu. When the

click the

Desktop printing is not supported in Mac OS version 8.5.1 or older.

button.

dialog box appears, select your print options, then

Checking Printer Status

You can tell the status of a printer by looking at its desktop icon:

Icon

Description Icon Description

Idle printer (default) Printing stopped on

default printer

Idle printer (not default) Error on default printer

Printing on default printer Printer not available or

connected

from the

Using Your Printer Software

Page Setup - Controlling Page Layout

You choose settings such as paper size, scaling, and page orientation from the

HP DeskJet Page Setup

Open the software program used to create your document.

dialog box. To get to this dialog box:

From the

File

menu, select

Page Setup

Paper Size, Scaling, and Page Orientation

Make sure you correctly choose the size of paper, envelopes, or other media you have in the IN tray.

Enter a number from 20 to 400. Numbers smaller than 100 reduce the image size, and numbers greater than 100 enlarge it. Changing size may change pagination.

Click the appropriate icon to choose page orientation.

Using Your Printer Software

Print Dialog Box

You choose settings such as number of copies, all or specific pages to print, paper type, print quality, page layout, color, and background printing from the

HP DeskJet Print dialog box. To get to this dialog box, select Print from your

software program’s File menu.

Buttons

There are three buttons at the bottom of every Print dialog box:

•

Preview allows you to view your document before you print it so you can see

how the document will print with the current settings.

•

Cancel cancels settings you have entered and closes the Print dialog box.

•

OK starts printing.

Using Your Printer Software

General

General is the default panel selected in the Print dialog box menu. This panel lets

you select the number of copies you want to print, whether you want to print the entire document or select pages, and whether you want to print from the front of your document or begin printing from the end forward.

Click to display a list of other print-control panels.

Indicate whether you want to start printing from the first page or from the last page.

This area displays options set in other Print panels.

Enter the number of copies you want to print.

If you don’t want to print the entire document, enter the beginning and ending page numbers you want to print.

You may also choose the following options from the General menu:

•

Paper Type/Quality (see “Paper Type/Quality” on page 10)

•

Layout (see “Layout” on page 10)

•

Color (see “Color” on page 11)

•

Background Printing (see “Background Printing” on page 12)

Using Your Printer Software

Paper Type/Quality

Choose from a wide range of paper types.

Print Quality

Draft: Quick printing Normal: Every day

printing

Best: Highest quality

•

Ink tab settings allow you to adjust the ink volume and dry time.

Layout

This dialog box allows you to specify the number of pages printed on each sheet of paper. You also set Two-Sided Printing options from this dialog box.

Check here to print on both sides of the paper.

If you check Print Both Sides, choose appropriate Binding (side or top).

Choose the number of pages (1, 2, or 4) to print on each sheet.

Check to print a border around each page.

Using Your Printer Software

Color

Your HP DeskJet 640C Series Printer uses HP’s Color Matching technology to intelligently analyze each element on a page—text, graphics, and photographs— and provide the best color output.

Choose:

• HP Color

Matching (default)

•

ColorSync

•

Grayscale (print in

shades of gray)

•

Black & White (no

color)

Slide to adjust:

•

Saturation

•

Brightness

•

Color Tone

HP Color Matching is the default Image setting on the Color panel. While you

can adjust saturation, brightness, and color tone with the sliders that appear when you choose this option, the center position of the sliders is optimized for most printing uses and types of media.

The ColorSync setting can be used for color matching with other components using the ColorSync matching system.

Grayscale prints in shades of gray. With this setting, you also have the option to

optimize printing for fax and photocopy.

Black & White prints only in black and white (no color, no gray).

Using Your Printer Software

Background Printing

Choose Background if you want to continue working while printing takes place. If you choose Foreground printing, printing will be faster, but you won’t be able to work on other tasks until the printing is complete.

Choose:

• Background to

continue working while printing

• Foreground for

faster printing

Click the button that matches the desired timing for your print job

Using Your Printer Software

The following table describes additional features available when using background printing. To access these features from the desktop, double-click the

HP DeskJet 640C Series printer icon.

Background

Printing Options

Delete a print job • Select the job title or icon, then click the Trash icon.

• Drag the document’s icon to the Trash on your desktop. These methods delete only the print job, not the document itself.

Hold/pause a print job • Select the job title or icon, then click the Pause button.

The print request will pause until you select its title again and click the Resume Button.

• Drag the document icon to the Waiting to Print list of

documents.

Mark a print request “Urgent”

Sort/change the order of print jobs

Stop and restart printing

• Select the job title or icon, then click the small clock.

• In the dialog box that appears, click Urgent. This moves the

print request to the top of your print list.

• From the View menu, choose the title of the column by which

you want to sort or choose.

• To see and change the print order, sort by Print Time.

• Drag and drop the print job title to the desired place in the list.

• Choose Stop Print Queue from the Printing menu.

• To resume printing, choose Start Print Queue. This is a good way to save print requests when using a portable computer while away from your printer.

Instructions

Change printers To move a print job from one printer to another printer of the

same type:

• Drag the icon for the print request to the icon of the desired

printer.

If you’re not sure whether the two printers are of the same type, try moving the print request anyway; the printer software won’t let you move a print request to an incompatible printer.

Using Your Printer Software

Printing on Different Types of Paper and Media

The HP DeskJet 640C Series printer is designed to print on so many different types of print media that it practically is a small print shop. This chapter explains how to use the different printing materials available to you.

Printing Photographs

I want to print… I should…

Photo Paper

1 Remove all paper from the IN tray. 2 With the printer turned on, open the top cover. The

cartridge cradles move to an accessible position and the Resume light blinks.

3 Pull the top of the black print cartridge toward you

until it pops loose. Lift it from its cradle.

4 Store the black print cartridge in the print cartridge

storage container.

5 Place the photo cartridge into the now-empty

cartridge cradle. Align the arrow on the print cartridge with the notch on the top of the cradle, and push the arrow toward the notch until the print cartridge snaps into place. You’ll hear a click when the cartridge sits snugly in its cradle.

6 Close the printer’s top cover. The cradles return to

their home position on the right side of the printer and the Resume light stops blinking.

7 Slide out the paper guides. 8 Insert the photo paper into the IN Tray, glossy side

down.

9 Slide the paper guides snugly against the sheets. 10 Choose the print settings that match the type and

size of the photo paper.

11 Print the photos.

+ 46 hidden pages