Ricoh AFICIO MP C3000, AFICIO MP C2500, AFICIO MP C2000 Manual

FAX Option Type C3000

Operating Instructions

Facsimile Reference

1Transmission

2Other Transmission Features

3Reception

4Changing/Confirming Communication Information

5Storing a Document

6Fax via Computer

7Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft®, Windows®, WindowsNT® and Outlook® are registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

PowerPC® is a trademark of International Business Machines Corporation in the United States, other countries, or both.

Adobe® and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Xerox Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

Note

The proper names of the Windows operating systems are as follows:

•The product name of Windows® 98 is Microsoft® Windows 98.

•The product name of Windows® Me is Microsoft® Windows Millennium Edition (Windows Me).

•The product names of Windows® 2000 are as follows: Microsoft® Windows® 2000 Advanced Server Microsoft® Windows® 2000 Server

Microsoft® Windows® 2000 Professional

•The product names of Windows® XP are as follows: Microsoft® Windows® XP Professional

Microsoft® Windows® XP Home Edition

•The product names of the Windows ServerTM 2003 are as follows: Microsoft® Windows ServerTM 2003 Standard Edition

Microsoft® Windows ServerTM 2003 Enterprise Edition Microsoft® Windows ServerTM 2003 Web Edition

•The product names of Windows NT® 4.0 are as follows: Microsoft® Windows NT® Server 4.0

Microsoft® Windows NT® Workstation 4.0

NOTICE

NOTICE TO USERS (NEW ZEALAND)

•The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's network services.

•This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in such circumstances.

•This equipment shall not be set up to make automatic calls to the Telecom “111” Emergency Service.

•If a charge for local calls is unacceptable, the “Dial” button should NOT be used for local calls. Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the area code digit or the “0” prefix.

•This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

•This device may be subject to ringing or bell tinkle when calls are made from another device on the same line. If this occurs, the problem SHOULD NOT be referred to the Telecom Faults Service.

•This equipment should not be used under any circumstances, which may constitute a nuisance to other Telecom customers. For example, repeated attempts to make unsolicited sales offers to the same number or group of numbers, such as when a block of numbers terminate on the same PABX.

•The call log incorporated in this equipment does not record all answered calls. The call log, therefore may not agree with the Telecom account which may include calls not shown on the log.

•Not all telephones will respond to incoming ring when connected to the extension socket.

i

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

About This Machine

Be sure to read the Safety Information in this manual before using the machine.

This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables.

Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

Copy/Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals.

Facsimile Reference

Explains Facsimile functions and operations.

Printer Reference

Explains Printer functions and operations.

Scanner Reference

Explains Scanner functions and operations.

Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided.

This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

ii

Other manuals

•Quick Reference Copy Guide

•Quick Reference Fax Guide

•Quick Reference Printer Guide

•Quick Reference Scanner Guide

•PostScript3 Supplement

•UNIX Supplement

•Manuals for DeskTopBinder Lite

•DeskTopBinder Lite Setup Guide

•DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

Manuals provided are specific to machine types.

Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.

For “UNIX Supplement”, please visit our Web site or consult an authorized dealer.

“PostScript3 Supplement” and “UNIX Supplement” include descriptions of functions and settings that might not be available on this machine.

The following software products are referred to using general names:

Product name	General name
DeskTopBinder Lite *1 and DeskTopBinder Profes-	DeskTopBinder
sional
ScanRouter EX Professional *1 and ScanRouter EX En-	the ScanRouter delivery software
terprise *1

*1 Optional

iii

TABLE OF CONTENTS
NOTICE ....................................................................................................................	i
Manuals for This Machine .....................................................................................	ii
How to Read This Manual .....................................................................................	1
Symbols .....................................................................................................................	1
Names of Major Functions .........................................................................................	1
Reading the Display...............................................................................................	2
Reading the Display Panel and Using Keys...............................................................	3
Simplified Display.......................................................................................................	5
Function List ..........................................................................................................	6
1. Transmission
Transmission Modes .............................................................................................	9
Selecting Type of Transmission ...............................................................................	10
Memory Transmission..............................................................................................	11
Sending multiple originals using the exposure glass.............................................	14
Parallel Memory Transmission ..............................................................................	15
Automatic Redial ...................................................................................................	16
Dual Access...........................................................................................................	16
Simultaneous Broadcast........................................................................................	16
Immediate Transmission ..........................................................................................	17
Sending multiple originals using the exposure glass.............................................	19
Displaying Confirmation of Transmission.................................................................	20
IP-Fax Functions ..................................................................................................	21
Terminology .............................................................................................................	23
Notes on Using IP-Fax .............................................................................................	24
Functions Not Available for IP-Fax Transmission ....................................................	24
Internet Fax Functions ........................................................................................	25
Notes on Using Internet Fax ....................................................................................	26
Functions Not Available by E-mail Transmission .....................................................	27
Functions Not Available by E-mail Reception ..........................................................	28
E-mail Subject ..........................................................................................................	28
T.37 Full Mode .........................................................................................................	29
Placing Originals..................................................................................................	30
Setting the Original Orientation ................................................................................	32
Scanning Two-Sided Originals.................................................................................	33
Acceptable Original Sizes ........................................................................................	36
Paper Size and Scanned Area.................................................................................	37
Original Sizes Difficult to Detect...............................................................................	39
Transmission with Image Rotation ...........................................................................	40
Stamp.......................................................................................................................	41

iv

Scan Settings .......................................................................................................	43
Scan Type ................................................................................................................	43
JBIG Transmission ................................................................................................	45
Resolution ................................................................................................................	45
Scan Size .................................................................................................................	47
Auto Detect............................................................................................................	48
Regular ..................................................................................................................	49
Area .......................................................................................................................	50
Mixed Original Sizes..............................................................................................	52
Density (Contrast) ....................................................................................................	54
Mixing Scan Settings for a Multiple Page Original ...................................................	56
Changing the Line Port .......................................................................................	57
Simultaneous Broadcast Using Multiple Line Ports .................................................	59
Specifying a Destination .....................................................................................	60
Sending Over a Fax Line .........................................................................................	60
Entering a pause ...................................................................................................	61
Entering a tone ......................................................................................................	62
Sending by IP-Fax....................................................................................................	63
Regarding IP-Fax destinations ..............................................................................	65
Sending to an E-mail Address..................................................................................	66
Bypassing the SMTP server ..................................................................................	69
Using the Address Book to Specify Destinations .....................................................	72
Switching the titles in the Address Book................................................................	73
Specifying Group Destinations.................................................................................	74
Selecting Destinations from Recent Destinations ....................................................	75
Programming Destinations in the Address Book .............................................	77
Registering Entered Destinations to the Address Book ...........................................	79
Searching for a Destination in the Address Book ............................................	80
Search by Destination Name ...................................................................................	81
Search by Fax Number/IP-Fax Destination..............................................................	83
Search by E-mail Address........................................................................................	86
Search Using Advanced Search ..............................................................................	88
Search by Registration Number ...............................................................................	91
On Hook Dial ........................................................................................................	93
Manual Dial ...........................................................................................................	95
Sender Settings....................................................................................................	97
Advanced Features............................................................................................	100
Setting SUB Codes for Transmission.....................................................................	100
Setting a password ..............................................................................................	103
Setting SEP Codes for Reception ..........................................................................	103
Entering a password............................................................................................	106
SEP Code RX Reserve Report ..............................................................................	106
SEP Code RX Result Report .................................................................................	107
Canceling a Transmission ................................................................................	108
Before the Original Is Scanned ..............................................................................	108
While the Original Is Being Scanned......................................................................	108
While the Original Is Being Transmitted.................................................................	109
Before the Transmission Is Started........................................................................	111
Confirming a Transmission ..............................................................................	114
Checking the Storage Result (Memory Storage Report)................................	116

v

2. Other Transmission Features
Sending at a Specific Time (Send Later) .........................................................	117
Requesting a Reception Notice ........................................................................	119
Setting an E-mail Destination as a BCC ..........................................................	121
Confirming Transmission Results by E-mail ..................................................	122
Entering the Subject ..........................................................................................	124
Entering the Text................................................................................................	127
Transmission Options .......................................................................................	129
Standard Message Stamp......................................................................................	129
Auto Reduce ..........................................................................................................	130
Label Insertion........................................................................................................	132
Closed Network......................................................................................................	134
SUB Code Transmission........................................................................................	135
SEP Code Reception .............................................................................................	136
Fax Header Print ....................................................................................................	138
3. Reception
Types of Reception............................................................................................	141
Immediate Reception .............................................................................................	141
Memory Reception .................................................................................................	142
Substitute Reception ..............................................................................................	143
Receiving documents unconditionally .................................................................	144
Receiving documents according to parameter-specified settings .......................	144
Reception Modes ...............................................................................................	146
Manual Reception ..................................................................................................	146
Auto Reception.......................................................................................................	146
Switching the Reception Mode...............................................................................	147
Receiving Internet Fax Documents ..................................................................	148
Auto E-mail Reception ...........................................................................................	148
Manual E-mail Reception .......................................................................................	149
Received Images ...................................................................................................	149
Reception Functions .........................................................................................	151
Routing Received Documents................................................................................	151
Routing received documents with SUB Code......................................................	151
Transferring Received Documents.........................................................................	152
SUB Code Transfer Report .................................................................................	152
Forwarding Received Documents ..........................................................................	153
SMTP Reception Using Internet Fax......................................................................	154
Routing e-mail received via SMTP ......................................................................	155
JBIG Reception ......................................................................................................	156
Auto Fax Reception Power-Up...............................................................................	156

vi

Printing Options.................................................................................................	157
Print Completion Beep ...........................................................................................	157
Checkered Mark.....................................................................................................	157
Centre Mark ...........................................................................................................	158
Reception Time ......................................................................................................	158
Two-Sided Printing.................................................................................................	159
180-degree rotation printing ................................................................................	160
Multi-Copy Reception.............................................................................................	160
Image Rotation.......................................................................................................	161
Page Separation and Length Reduction ................................................................	162
Page Reduction......................................................................................................	163
TSI Print (Transmitting Subscriber Identification Print) ..........................................	163
If There Is No Paper of the Correct Size ................................................................	164
Setting priority trays.............................................................................................	164
Just size printing..................................................................................................	165
Having incoming documents printed on paper from the bypass tray...................	165
Where Incoming Documents Are Delivered - Output Tray.....................................	166
Specifying tray for lines .......................................................................................	166
Tray Shift .............................................................................................................	167
4. Changing/Confirming Communication Information
Changing the Settings of Files in Memory ......................................................	169
Deleting a Destination from a Simultaneous Broadcast.........................................	170
Adding a Destination ..............................................................................................	172
Changing the Transmission Time ..........................................................................	174
Changing the SMTP Server Setting .......................................................................	176
Printing a File from Memory .............................................................................	179
Printing a List of Files in Memory (Print TX File List).....................................	181
Resending a File ................................................................................................	183
Checking the Transmission Result (Transmission File Status) ....................	185
Confirming on Display ............................................................................................	185
Confirming by Report .............................................................................................	186
Confirming by E-mail..............................................................................................	187
Confirming by Report and E-mail ...........................................................................	187
Communication Result Report (Memory Transmission) ........................................	188
Immediate TX Result Report (Immediate Transmission) .......................................	188
Communication Failure Report ..............................................................................	189
Checking the Reception Result (Reception File Status) ................................	190
Confirming on Display ............................................................................................	190
Confirming by Report .............................................................................................	191
Journal.................................................................................................................	191
Print Journal.......................................................................................................	192
Printing the Journal ................................................................................................	192
All.........................................................................................................................	193
Print per File No...................................................................................................	194
Print per User ......................................................................................................	195
Journal ...................................................................................................................	197
Transmitting Journal by E-mail...............................................................................	199
Journal by e-mail .................................................................................................	199

vii

Printing/Deleting Received and Stored Documents
(Print/Delete Stored Reception File) ..............................................................	200
Printing Received and Stored Documents .............................................................	201
Deleting Received and Stored Documents ............................................................	202
Printing a File Received with Memory Lock ....................................................	203
Personal Boxes..................................................................................................	205
Personal Boxes ......................................................................................................	205
Printing Personal Box Documents .........................................................................	206
Confidential File Report..........................................................................................	207
Information Boxes .............................................................................................	208
Information Boxes ..................................................................................................	208
Storing Documents in Information Boxes...............................................................	209
Printing Information Box Documents......................................................................	211
Deleting Information Box Documents.....................................................................	212
5. Storing a Document
Sending a Stored File ........................................................................................	215
Storing a Document ...............................................................................................	216
Programming a user name ..................................................................................	218
Setting a file name...............................................................................................	219
Setting a password ..............................................................................................	219
Sending Stored Documents ...................................................................................	220
Specifying documents from [File List]...................................................................	223
Specifying documents by [User Name]..................................................................	223
Specifying documents by [File Name] ...................................................................	224
Displaying a preview............................................................................................	224
Printing Stored Documents ....................................................................................	225
Changing Stored Document Information................................................................	227
Changing a user name ........................................................................................	229
Changing the file name........................................................................................	230
Changing the password.......................................................................................	230
Deleting a Stored Document ..................................................................................	231
6. Fax via Computer
Sending Fax Documents from Computers ......................................................	233
Before Use .............................................................................................................	234
Using the Software.................................................................................................	234
LAN-Fax Driver....................................................................................................	234
Address Book ......................................................................................................	235
LAN-Fax Cover Sheet Editor ...............................................................................	235
Auto Run program ...............................................................................................	236
Installing Individual Applications ............................................................................	236
Setting LAN-Fax Driver Properties.........................................................................	238
Setting print properties ........................................................................................	238
Making settings for option configuration ..............................................................	239
Basic Transmission ................................................................................................	240
Specifying a destination using a destination list ..................................................	241
Specifying a destination using Address Book......................................................	241
Specifying a destination by directly entering a fax number,
Internet Fax Destination, or IP-Fax destination .................................................	242

viii

Specifying Options .................................................................................................	243
To send a fax document at a specific time ..........................................................	243
To print a sender stamp.......................................................................................	244
To attach a cover sheet .......................................................................................	244
To specify two-sided printing ...............................................................................	244
To display preview...............................................................................................	244
Saving as files .....................................................................................................	245
To store the fax document on the Document Server...........................................	245
Checking Transmission Using LAN-Fax Driver......................................................	246
Confirming Transmission Results by E-mail ..........................................................	246
LAN-Fax Result Report ..........................................................................................	247
Printing and Saving ................................................................................................	248
Editing Address Book.............................................................................................	248
Programming new destinations ...........................................................................	249
Editing programmed destinations ........................................................................	250
Deleting programmed destinations......................................................................	250
Using the Machine's Address Book Data in the Destination List of the LAN-Fax....	251
Editing Fax Cover Sheets ......................................................................................	252
Creating a cover sheet ........................................................................................	252
Attaching a created cover sheet ..........................................................................	253
Managing Facsimile Functions Using SmartDeviceMonitor for Admin ..................	254
LAN-Fax Operation Messages...............................................................................	254
Viewing Fax Information Using a Web Browser .............................................	255
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor...	255
Viewing received fax documents using a Web browser ......................................	255
Printing fax information using a Web browser .....................................................	256
Deleting fax information using a Web browser ....................................................	257
Programming Destination Information from Web Browser.....................................	257
To edit machine properties already programmed................................................	258
To add new receiver ............................................................................................	259
Delivering Files Received by Fax .....................................................................	260
7. Appendix
Checking the Memory Status............................................................................	261
Programs ............................................................................................................	262
Registering and Changing Keystroke Programs ....................................................	262
Registering a priority function using a program ...................................................	264
Changing a program name..................................................................................	265
Deleting a Program ................................................................................................	266
Using a Program ....................................................................................................	267
Optional Equipment...........................................................................................	268
Expansion Memory (28MB: DIMM) ........................................................................	268
Extra G3 Interface Unit...........................................................................................	268
Specifications.....................................................................................................	269
Specifications Required for the Internet Fax Destination Machines.......................	271
Maximum Values................................................................................................	272
INDEX.......................................................................................................	274

ix

x

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine's display panel.

{}

Indicates the names of keys on the machine's control panel.

Names of Major Functions

This machine's major functions are referred to in this manual as follows:

•Internet Fax (by specifying an e-mail address) → Internet Fax

•Internet Fax (by specifying an IPv4 address) → IP-Fax

1

Reading the Display

This section explains how to use control panel and screen-displayed keys.

The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists.

If you press the {Facsimile}or {Clear Modes}key during operation, the standby display appears.

Note

This machine automatically returns to standby mode if you do not use the machine for a certain period of time. You can select the period using the Facsimile Auto Reset Timer in System Settings.

You can have the machine return to standby mode after each transmission using User Parameters (switch 17, bit 3) in the Facsimile Features menu.

To manually return to the standby display, do one of the following:

•If you have placed the original in the Auto Document Feeder (ADF) and have not pressed the {Start}key, remove the original.

•If you have not placed an original, press the {Clear Modes}key.

•If you are in User Tools mode, press the {User Tools/Counter}key.

Reference

“System Settings”, General Settings Guide

“Facsimile Features”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

2

Reading the Display Panel and Using Keys

This section explains key functions and messages that appear on the control panel.

Initial Display

1. Displays the date, time, and machine status. Displays the name, facsimile number of the destination, and the size of the original when transmitting.

When user authentication is set, a login user name appears.

2.Allows you to send or print the documents stored in the Document Server.

3.Allows you to set scan settings and original feed types.

4.Displays messages and the machine status.

5.Press this tab to switch the type of transmission between fax/IP-Fax and Internet Fax.

When “Internet Fax Settings” is set to “On” in the Facsimile Features menu, appears.

•When [Fax] is selected, you can specify fax numbers or IP-Fax destinations.

•When [Internet Fax] is selected, you can specify e-mail addresses.

ALV008S

6.Displays the entered number of a destination.

7.Allows you to store documents in the Document Server.

8.Press to display various information about communication.

9.Allows you to confirm the transmission settings.

10.Displays the percentage of free memory space.

11.Allows you to search for a destination by destination name, fax number, e-mail address or registration number.

12.Switches transmission mode to Immediate Transmission.

When [Immed. TX] is not highlighted, the machine is in the Memory Transmission mode.

3

13.Allows you to set various features for transmission.

14.Allows you to set a sender.

15.Allows you to check the number of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”.

16.Displays Quick Operation keys set for frequently used functions. [TX File Status] and [RX File Status] are preset.

Note

17.Title word keys appear. Allows you to switch from one page (display) to another on the destination list.

18.Switches the title word keys.

19.Appears on Destination keys programmed as a group destination.

The display will differ depending on installed optional units.

You can change “Internet Fax Settings” under “Initial Settings” in the Facsimile Features menu.

Information about documents sent using the facsimile function cannot be checked in [Job List]. Use [Change TX / Info].

Reference

p.9 “Transmission Modes”

p.73 “Switching the titles in the Address Book”

p.80 “Searching for a Destination in the Address Book”

p.117 “Other Transmission Features”

p.169 “Changing/Confirming Communication Information”

p.215 “Storing a Document”

p.261 “Checking the Memory Status”

“Facsimile Features”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

4

Simplified Display

This section explains how to switch to the simplified display.

When you press the {Simplified Display}key, the screen changes from the initial display to the simplified display.

Letters and keys are displayed at a larger size, making operations easier.

ALV025S

Example of a simplified display

ALV009S

1. [Key Colour]

Press to change the key colour and increase the brightness of the display panel.

Note

To return to the initial display, press the {Simplified Display}key again.

Certain keys do not appear on the simplified display.

5

Function List

This section explains various items that can be specified in the Facsimile Features menu.

Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see “Facsimile Features”, General Settings Guide.

General Settings

Function name	Description
Quick Operation Key	Frequently used functions programmed as
	Quick Operation keys are shown on the
	menu immediately after the power is turned
	on.
Switch Title	Select the title to be shown on the destination
	list.
Search Destination	Select a destination list to be used in “Search
	Destination”.
Communication Page Count	Checks the transmission and reception, and
	totals on the display.
Adjust Sound Volume	Adjust the sound volume during On Hook
	Mode and Immediate Transmission.
Box Setting	The following functions are for delivery and
	transfer of documents: Personal Box, Infor-
	mation Box, and Transfer Box.
Box Setting: Print List	You can print a list or the Personal Boxes, In-
	formation Boxes, and Transfer Boxes cur-
	rently programmed.
On Hook Mode Release Time	Use this function to specify a time to cancel
	On Hook mode after you transmit using On
	Hook dialing.

Scan Settings

Function name	Description
Program / Change / Delete Scan Size	You can program, change, or cancel fre-
	quently used scan sizes.

6

Send Settings

Function name	Description
Max. E-mail Size	Specify to limit the size of e-mail messages
	that are transmitted, if receivers limit e-mail
	size, or you cannot send large size e-mail for
	some reason.
Program / Change / Delete Standard Mes-	Program standard messages to be printed at
sage	the top of the first page of the original of the
	opposite party.
Backup File TX Setting	You can specify whether or not to send to a
	selected folder the backup of a file sent by
	Memory Transmission.

Reception Settings

Function name	Description
Switch Reception Mode	Specify the method for receiving fax documents.
Program Special Sender	By programming particular receivers as Spe-
	cial Sender in advance, you can have Special
	Senders treated differently.
Program Special Sender: Print List	You can print the Special Sender List.
Forwarding	Specify whether or not received fax docu-
	ments are to be forwarded to a programmed
	receiver.
Reception File Setting	Selects whether received documents are
	saved on the hard disk to be printed later or
	printed immediately without being saved.
Stored Reception File User Setting	The administrator can be specified for man-
	aging documents stored on the machine after
	fax documents are received.
SMTP RX File Delivery Settings	This function is available on systems that al-
	low routing of e-mail received via SMTP.
2 Sided Print	Specify whether or not received fax docu-
	ments are to be printed on both sides of the
	paper.
Checkered Mark	Specify whether or not a checkered mark is
	to be saved on the hard to be printed on the
	first page of received fax documents.
Centre Mark	Specify whether or not a centre mark is to be
	printed halfway down the left side and at the
	top centre of each page received.
Print Reception Time	Specify whether or not the received date,
	time, and file number are printed at the bot-
	tom of received fax documents.
Reception File Print Quantity	Specify the number of copies to be printed
	for each fax document received.

7

Function name	Description
Paper Tray	Use this function to print fax documents re-
	ceived from programmed senders and fax
	documents from other senders, using differ-
	ent paper trays.
Specify Tray for Lines	Specify a paper tray for each line (telephone,
	Internet Fax, IP-Fax).
Folder Transfer Result Report	You can set whether the Folder Transfer Re-
	sult Report is transmitted to the specified e-
	mail address, when folders are programmed
	as the forwarding destinations to which doc-
	uments are sent from all senders or Special
	Senders.
Memory Lock Reception	Switches the Memory Lock on or off.

Initial Settings

	Function name	Description
	Parameter Setting	User Parameters allow you to customize var-
		ious settings to suit your needs.
	Parameter Setting: Print List	Prints a list to see the current User Parameter
		settings.
	Program Closed Network Code	Register an ID required for Closed Network
		communication.
	Program Memory Lock ID	Program a Memory Lock ID to be entered be-
		fore printing documents when the Memory
		Lock Reception function is activated.
	Internet Fax Settings	You can select to display the Internet Fax
		icon or not.
	Select Dial / Push Phone	Use this function to select a line type when
		the machine is connected to a G3 analog line.
	Program Fax Information	Program information to be shown on the dis-
		play of the other machine and printed as a re-
		port.
	Enable H.323	Specify whether or not H.323 is used for IP-
		Fax transmission.
	Enable SIP	Specify whether or not SIP is used for IP-Fax
		transmission.
	H.323 Settings	Set the IPv4 address or host name, and alias
		telephone number of the gatekeeper.
	SIP Settings	Set the SIP server's IPv4 address or host
		name, and SIP user name.
	Program / Change / Delete Gateway	Register, change, or delete the gateway used
		for transmission to IP-Fax.
	Menu Protect	Using Menu Protect, you can prevent unau-
		thenticated users from changing the user tools.
	Reference
8	“Facsimile Features”, General Settings Guide

1. Transmission

This section explains basic transmission operations such as specifying a transmission mode or destination.

Transmission Modes

There are two types of transmission:

•Memory Transmission

•Immediate Transmission

Important

It is recommended that you call the receiver and confirm with them when sending important documents.

Memory Transmission

Transmission starts automatically after the original is stored in memory. This is convenient when you are in a hurry and want to take the document away with you. You can also send the same original to several destinations.

Immediate Transmission

Immediately dials the destination number, and while scanning the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to. When using this type of transmission, the original is not stored in memory. You can only specify one address.

9

Transmission

Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX].

1

Note

You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes}key is pressed. See “Registering a priority function using a program”.

Reference

p.15 “Parallel Memory Transmission”

p.16 “Simultaneous Broadcast”

p.264 “Registering a priority function using a program”

Selecting Type of Transmission

You can select the transmission type: standard fax, IP-Fax, or Internet Fax. Press the tab in the standby display to select the transmission type.

When sending to a standard fax or IP-Fax destination

Make sure that [Fax] is selected.

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Transmission Modes

When sending to an Internet Fax destination

Press [Internet Fax] to switch the type of transmission to Internet Fax.

1

Reference

p.21 “IP-Fax Functions”

p.25 “Internet Fax Functions”

Memory Transmission

Memory transmission mode has standard fax, Internet Fax and IP-Fax.

Important

If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you identify deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.

If memory is full (0% appears in “Memory” at the upper right of the screen), Memory Transmission is disabled. Use Immediate Transmission instead.

A Make sure [Immed. TX] is not highlighted.

Normally Memory Transmission mode is selected.

B Place the original.

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Transmission

C Make the scan settings you require.

1

D Using the number keys or a Destination key, specify a destination.

If you make a mistake, press the {Clear/Stop}key, and then enter the correct number.

To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.

E When sending the same original to several destinations (broadcasting), press [Add] to specify the destinations.

You do not have to press [Add] when adding a destination using the destination list.

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Transmission Modes

F Specify the next destination.

1

Press [Fax] or [Internet Fax] to switch the transmission type between fax/IPFax and Internet Fax.

A fax number, e-mail address and IP-Fax destination can be specified simultaneously.

G Press the {Start}key.

Note

If the combined total number of programmed destinations exceeds the maximum value, only Immediate Transmission is possible.

For the maximum number of destinations you can specify per file, see “Maximum Values”.

For the maximum number of destinations you can specify for all files (including files in memory), see “Maximum Values”.

For the maximum number of documents you can store in memory for Memory Transmission, see “Maximum Values”.

For the maximum number of pages you can store in memory (using A4 Standard <ITU-T q1 Chart>), see “Maximum Values”.

Reference

p.43 “Scan Type”

p.45 “Resolution”

p.54 “Density (Contrast)”

p.60 “Sending Over a Fax Line”

p.63 “Sending by IP-Fax”

p.66 “Sending to an E-mail Address”

p.72 “Using the Address Book to Specify Destinations”

p.74 “Specifying Group Destinations”

p.75 “Selecting Destinations from Recent Destinations”

p.272 “Maximum Values”

“Facsimile Features”, General Settings Guide

“Troubleshooting When Using the Facsimile Function”, Troubleshooting

13

Transmission

Sending multiple originals using the exposure glass

Follow these steps to send multiple originals using the exposure glass.

1A Make sure [Immed. TX] is not highlighted.

B Place the first page of the original face down on the exposure glass.

C Specify a destination.

D Make the scan settings you require.

E Press the {Start}key.

The machine starts scanning.

F Place the next original on the exposure glass within 60 seconds after the machine has finished scanning the first original.

G H

Repeat steps D to F for all originals.

Place the last original, and then press the {q}key.

The machine dials the destination and starts transmission.

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Transmission Modes

Parallel Memory Transmission

This function dials while the original is being scanned.

Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the 1 connection status quickly. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use

the original for another purpose.

Important

Standard Memory Transmission is used instead of Parallel Memory Transmission in the following cases:

•When the line is busy and could not be connected to

•With Send Later

•When you store an original for Memory Transmission while another communication is in progress

•When two or more destinations are specified

•When an original is placed on the exposure glass, and then sent

•When you send documents stored in the Document Server

Note

You can turn this function on or off with the User Parameters (switch 07, bit 2) in the Facsimile Features menu.

Standard Memory Transmission may be used instead of Parallel Memory Transmission depending on the optional equipment installed if there is not enough free memory left.

If you use this function, the Memory Storage Report will not be printed.

If the {Clear/Stop}key is pressed, the original will jam or memory will run out while Parallel Memory Transmission stops. The Communication Result Report is printed and files are deleted.

When using Parallel Memory Transmission, only the page number is printed on the header of the fax, the total number of originals is not automatically printed.

Reference

“Facsimile Features”, General Settings Guide

15

		Transmission
		Automatic Redial
		If a fax document could not be sent because the line was busy or an error oc-
		curred during transmission, the line is switched to another at five-minute inter-
1		vals and redial is attempted up to five times.

If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.

Note

If there are a large number of files stored in memory, documents might not be sent in the order they were scanned.

Dual Access

The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document immediately after the current transmission ends, the line is used efficiently.

Note

During Immediate Transmission or when in User Tools mode, the machine cannot scan an original.

Simultaneous Broadcast

Use this function to send the same original to multiple destinations simultaneously.

To specify multiple destinations, specify the first destination, and then specify the next destination by pressing [Add].

If you dial several destinations for the same document (broadcasting), the documents are sent in the order in which they were dialed. If the fax document could not be transmitted, the machine redials that destination after the last destination specified for broadcasting. For example, if you specify four destinations, A through D, for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C.

To check the transmission progress, print the TX file list.

If the optional extra G3 interface unit is installed, you can use the Simultaneous Broadcast function to send faxes simultaneously on different phone lines.

If you specify a second transmission while broadcasting to several destinations, faxes are transmitted alternately to each remaining destination in the current and second broadcast.

For example, if you specify a broadcast to destinations A and B, and then specify a broadcast to destinations C and D while transmission to destination A is in progress, the machine sends the faxes in the following order: A, C, B, and then D.

If the previous file and next file are both on standby, these are also sent in the same order.

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Transmission Modes

Note

To avoid accidentally pressing the wrong Destination key, you can set the machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2)

in the Facsimile Features menu.	1

Reference

p.59 “Simultaneous Broadcast Using Multiple Line Ports” p.181 “Printing a List of Files in Memory (Print TX File List)”

Immediate Transmission

Immediate Transmission is possible with standard fax transmission and IP-Fax transmission.

Important

Internet Fax is executed in only Memory Transmission that starts transmission automatically after storing documents in memory. If you switch the type of transmission to Internet Fax while the machine is in the Immediate Transmission mode, the transmission mode is automatically switched to the Memory Transmission mode.

Group cannot be used for Immediate Transmission. You cannot send the same document to multiple destinations (broadcasting). If you specify broadcast or transmission for a group, the machine changes automatically to Memory Transmission.

A Press [Immed. TX].

B Place the original.

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Transmission

C Select the scan settings you require.

1

D

E

Using the number keys or a Destination key, specify a destination.

If you make a mistake, press the {Clear/Stop}key, and then enter the correct number.

To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.

Press the {Start}key.

The machine dials a destination.

Note

Documents are not stored in memory.

Reference

p.43 “Scan Type”

p.45 “Resolution”

p.54 “Density (Contrast)”

p.60 “Sending Over a Fax Line”

p.63 “Sending by IP-Fax”

p.72 “Using the Address Book to Specify Destinations”

p.74 “Specifying Group Destinations”

p.75 “Selecting Destinations from Recent Destinations”

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