®
Printer Drivers Guide
For W indows
Release 6.00
ii
January 14, 2005
Copyright
©
2004 by Xerox Corporation. All rights reserved.
Printed in the United States of America.
XEROX
®
, The Document Company
®
, the digital X
®
, CentreW are
®
, and the identifying product names and
numbers herein are trademarks of XEROX CORPORA TION.
Other product names and images used in this guide may be trademarks or registered trademarks of their respective
companies and are hereby acknowledged.
iii
Chapter 1 CentreWare Printer Drivers for Microsoft Windows . . . . . . . . . . . . . . . . 1-1
What’s Included in this Release? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Print and Fax Driver Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Types of CentreWare Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Obtaining CentreWare Print and Fax Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
CentreWare Print and Fax Drivers CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Downloading from the Web . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Xerox System PPD Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
CentreWare Printer Driver Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Xerox Print Driver Installation Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Admin Config Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
TIFF Submission Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Font Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Print and Fax Driver Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
CentreWare Printer Drivers Guide for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Quick Reference Cards for Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Internet Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Additional Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Chapter 2 Installing Windows Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Xerox Print Driver Installation Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Installing Printer Drivers on Windows Networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Direct Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Customized Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Point and Print Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Direct Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Installing from CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Installing from the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Installing from an Intranet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Installing from the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Completing the Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6
Ta b l e o f
Contents
iv
Customizing the Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Installing from CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Installing from the Internet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Installing from an Intranet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8
Installing from the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8
Completing the Customization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
XeroxInstallerAdmin.xml . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11
Considerations for Enterprise Technologies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13
Clustering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13
Citrix MetaFrame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13
Add Printer Driver Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14
Point and Print Installations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15
Installing Printer Drivers on Other Networks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15
Configuring Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16
Preconfiguring Default Driver Settings
(Windows NT / 2000 / XP / Server 2003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16
Configuring Installable Options at the Workstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-19
About Bi-Directional Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23
Status Dialog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23
Bi-Directional Driver Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-24
Locating Installation Files on the CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25
Uninstalling Windows Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
For Windows 9x and NT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
For Windows 2000 / XP / Server 2003 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
Chapter 3 Getting the Most from Your Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Driver Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
General Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Default Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Driver Help System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Quick Reference Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Chapter 4 Installing the Font Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Installing the Font Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Accessing the Font Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Using the Font Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Uninstalling the Font Management Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Chapter 5 Installing the TIFF Submission Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Workstation Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Supported Xerox Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2
Installing the TIFF Submission Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Accessing the TIFF Submission Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Using the TIFF Submission Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Uninstalling the TIFF Submission Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4
v
Chapter 6 Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
Troubleshooting a Problem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Common Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
Adobe Acrobat Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3
Booklet and Multiple-Up (N-Up) Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
Euro Symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
PDF Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
Microsoft Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
PCL Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Sample Set Not Supported in FrameMaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6
Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
WordPerfect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index-I
vi
1-1
CentreW are Printer Drivers for Microsoft Windows CentreW are is software that brings the power of your Xerox systems to your desktop. CentreW are
provides you with total access, viewing, and control of any Xerox system from any connected desktop.
CentreW are’s interactive drivers make printing and faxing from the desktop simp le to perform and easy
to understand.
With this guide, administrators can install and configure CentreW are printer drivers and general users
can increase their productivity using the Xerox system’ s printing options.
What’s in this chapter:
What’ s Included in this Release? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Print and Fax Driver Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
T ypes of CentreW are Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Obtaining CentreW are Print and Fax Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Xerox System PPD Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
CentreW are Printer Driver Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Print and Fax Driver Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Internet Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
T elephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
1
1-2 CentreWare Printer Drivers for Microsoft Windows
What’s Included in this Release? The CentreW are 6.00 release of the W orkCentre and W orkCentre Pro printer drivers supports the
following hardware and features:
PostScript and PCL drivers for the following W orkCentre and W orkCentre Pro models:
W orkCentre 232/238/245/255
W orkCentre 265/275
W orkCentre Pro 232/238/245/255
W orkCentre Pro 265/275
New driver features: Select Finishing, new access to the booklet finishing features, accounting
support for Auditron, Special Pages, and LAN Fax (W orkCentre Pro series only).
Xerox Print Driver Installation. Y ou can configure and install multiple printer drivers at the same
time.
Finishing capabilities (optional on some models). Finisher options may include: Stapling, Hole
Punching, Folding, and Offsetting. Features vary based on the finisher unit.
Feature Facts and Feature Finder quick reference cards, available through the help system,
describe selected printing options and where to locate them in the printer drivers.
Bi-Directional printer drivers that automatically configure the driver with the installable options,
report the current status of the device, provide information on active jobs, and a history of the
last twenty-five jobs on your Xerox system.
Print and Fax Driver Overview A print and fax driver makes documents created with specialized software applications (word
processing, spreadsheets, graphics) compatible with a specific printer. Each type of printer requires
unique commands to print correctly and to enable special features. For these reasons, different types of
printers require their own printer drivers to operate correctly .
With CentreW are printer drivers, you can print from your workstation to a Xerox system in a network
environment. CentreW are drivers contain a variety of feature options that you can use to customize your
print jobs.
Integrated fax capabilities vary with each Xerox system. Not all Xerox printers support both network
printing and LAN fax submitted from the desktop. Check your product-specific literature for more
details. Other network fax options can be configured with dif ferent models, using third-party software
applications.
Types of CentreWare Printer Drivers 1-3
T ypes of CentreWare Printer Drivers The CentreW are printer drivers are available in PostScript 3, PCL5e, and PCL 6 printing formats.
PostScript PostScript gives you greater ability to scale and manipulate images; it offers more precision with high-
end graphics. PostScript also provides you with different types of error-handling and font substitution
options.
PCL
PCL (Printer Command Language) generally has fewer advanced features than PostScript. However,
using PCL enables you to process most jobs faster.
Obtaining CentreW are Print and Fax Drivers The following table shows the Xerox system models supported in this release of CentreW are and the
printer drivers that are available for Windows 98 / Me / NT / 2000 / XP / Server 2003 environments.
CentreWare Print and Fax Drivers CD The installation files for the CentreW are printer drivers are available on the C e nt reWare P ri nt a nd Fa x
Drivers CD.
For updates and additional information, check the Xerox W eb site at www.xerox.com.
CentreWare Printer
Drivers
(Windows 98 / Me / NT /
2000 / XP / Server 2003)
WorkCentre (WC) and
WorkCentre Pro
(WCP) Models
Location
PostScript WC 232 / 238 / 245 / 255
WC 265 / 275
WCP 232 / 238 / 245 / 255
WCP 265 / 275
CD/W eb
PCL 5e WC 232 / 238 / 245 / 255
WC 265 / 275
WCP 232 / 238 / 245 / 255
WCP 265 / 275
CD/W eb
PCL 6
(Windows 2000 / XP /
Server 2003 only)
WC 232 / 238 / 245 / 255
WC 265 / 275
WCP 232 / 238 / 245 / 255
WCP 265 / 275
CD/W eb
Table 1- 1: CentreWare Printer Drivers for Xerox WorkCentre and WorkCentre Pro
1-4 CentreWare Printer Drivers for Microsoft Windows
Downloading from the Web CentreW are printer drivers can be downloaded from the Xerox W eb site at www.xerox.com . The
installation files for all Xerox system models are also available from the W eb site.
T o download printer drivers:
1 Access the Xerox W eb site and click Support & Drivers at the top of the page.
2 Click the link to your product family
-or-
Enter your Xerox product family in the Search text box and click Search.
3 From the list of Drivers and Downloads, find your Xerox system and click Drivers & Downloads .
4 Select the desired Operating System (version of Windows), and Language for the printer driver .
5 From the list of drivers, click the driver that you want to download.
6 Read the End User License Agreement and click Accept.
7 Select Save from the File Download dialog.
8 Choose a location to download the file and click Save.
9 After the printer driver is downloaded, follow the instructions presented in Chapter 2 for installing
drivers.
Xerox System PPD Files A PostScript Printer Description (PPD) file is a readable text file that provides a uni form approach to
specifying special features for printer drivers that interpret PostScript.
Xerox provides PostScript PPDs for use with generic W indows NT / 2000 / XP / Server 2003 PostScript
printer drivers.
CentreWare Printer Driver Applications 1-5
CentreWare Printer Driver Applications The following applications are included on the CentreW are Print and Fax
Drivers CD:
Xerox Print Driver Installation utility
Admin Config Wizard
TIFF Submission T ool
Font Management Utility
Xerox Print Driver Installation Utility The Xerox Windows Printer Installation utility is for users who would like to install and configure their
printer drivers independently . System administrators may also use this utility to install printer drivers
directly onto a PC or network server .
Admin Config Wizard The Admin Config Wizard is for system administrators who would like to set up standardized
configuration files, enabling users to install printer drivers quickly and easily .
TIFF Submission T ool With the TIFF Submission T ool, you can submit TIFF (T agged Image File Format) files directly to a
Xerox system for printing. TIFF files print faster when they are sent to the Xerox system in this format.
See Installing the TIFF Submission T ool on page 5-1 for more information.
Font Management Utility The Font Management Utility is a tool used for managing fonts and printer lists. Using this utility , fonts
may be viewed, printed, downloaded to printers, and your downloaded (non-resident) fonts exported to a
file. Printers can be added or deleted from a printer list which is used for adding and deleting fonts from
one or multiple printers.
See Installing the Font Management Utility on page 4-2 for more information.
NOTE : Y ou must have a TIFF interprete r on your Xerox system to use this tool.
1-6 CentreWare Printer Drivers for Microsoft Windows
Print and Fax Driver Documentation The CentreW are printer drivers include the following documentation, designed to get you up and running
quickly and easily .
CentreWare Printer Drivers Guide for Windows This guide is intended for administrators who install and configure CentreW are printer drivers and for
users who want to know more information about printer drivers and their installation.
The CentreW are Printer Drivers Guide is available on the CentreW are Print and Fax Drivers CD in
electronic (PDF) format. If selected at the time of installation, the Drivers Guide is placed on the user’s
PC at ...\ Program Files \ Xerox \ W orkCentre or ...\ Program Files \ Xerox \ W orkCentre Pro.
An English version of Adobe Acrobat Reader is provided on the CentreW are Print and Fax Drivers CD.
This works on most workstations running a non-English version of Windows, except W indows 2000.
Y ou can download a reader for other languages from Adobe at
www .adobe.com.
Help The Help system is the primary source for information about using the printer drivers. You can access the
Help system through the Help buttons. Included in the Help system are Quick Reference Cards for
printer drivers, feature descriptions, step-by-step procedures, Xerox system information, problem-
solving information, and support information.
Quick Reference Cards for Printer Drivers Feature Finder Card—a quick reference card to help you locate the many printing options that you
can use through the printer driver to enhance the printing o f your documents.
Feature Facts Card—a quick reference card describing selected printing options, such as
W atermarks, Booklet Layout, and Stapling.
The Quick Reference Cards are provided in Adobe Acrobat PDF format.
Support 1-7
Support Support for your CentreW are printer driver is available both online and by telephone.
Internet Support Please visit the Xerox Web site (www .xerox.com) for product support information, product overviews,
updates, and links to specific product sites. Printer drivers and PPDs can also be downloaded by clicking
Support & Drivers.
T elephone Support For additional assistance, you may contact the Xerox W elcome Center by telephone to speak with a
Product Support Analyst. Locate your Xerox system serial number , and record it in the space below
before you make your call.
The Xerox W elcome Center telephone numbers are listed in the following table. If the W elcome Center
telephone number for your country is not listed, it will be provided to you when your Xerox system is
installed. For future reference, please record the telephone number in the space provided below .
Additional Tips Additional tips and technical information for printer drivers are available at the Xerox W eb site. Click
Support & Drivers, then locate your product and access the documentation section. The documents
listed in this section cover specific issues that may require special procedures or application notes
regarding the operation and configuration of your Xerox system.
Xerox System Serial Number:
Welcome Center T elephone Numbers:
UNITED ST A TES 800-821-2797
UNITED ST A TES (TTY) 800-855-2880
CANADA 800-939-3769 (800-93-XEROX)
1-8 CentreWare Printer Drivers for Microsoft Windows
2-1
Installing Windows Printer Drivers The CentreW are printer drivers support the special features and functions of Xerox systems, enabling
fast, efficient printing from your desktop. This chapter provides installation instructions for all current
Windows environments.
What’s in this chapter:
Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Direct Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Customizing the Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Considerations for Enterprise T echnologies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13
Point and Print Installations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15
Configuring Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16
Preconfiguring Default Driver Settings (W indows NT / 2000 / XP / Server 2003) . . . . . . . 2-16
Configuring Installable Options at the W orkstation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19
About Bi-Directional Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23
Locating Installation Files on the CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25
Uninstalling W indows Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
2
2-2 Installing Windows Printer Drivers
Requirements Printer Drivers A maximum of 32 MB of available hard disk space per CentreWare Windows printer driver .
Internet Explorer 5.5 or higher installed on the workstation for W indows NT, 2000, XP , or
Server 2003 drivers.
Xerox Print Driver Installation Utility The Xerox Print Driver Installation utility and Admin Config Wizard require:
Administrator privileges in Windows NT / 2000 / XP / Server 2003
Internet Explorer 5.5 or higher
Microsoft TCP/IP Printing installed and running to connect Peer T o Peer in a Windows NT
environment
Service Pack 2 installed on Windows XP systems
Service Pack 4 installed on W indows 2000 systems
Service Pack 6 installed on Windows NT systems
Installing Printer Drivers on Windows Networks 2-3
Installing Printer Drivers on Windows Networks In Windows environmen ts, you can install a Xerox printer driver by using a direct installation, a custom
installation, or a Point and Print installation.
Direct Installation Use the Xerox Printer Driver Installation utility to install Xerox printer drivers for your network printers
quickly and easily . If you have the CentreW are Print and Fax Drivers CD or know the network lo cation
where the contents of the CD have been saved, you need only run the installer once per Xerox product to
install the appropriate drivers for multiple page description languages (PDLs) directly onto a PC or print
server.
Customized Installation System administrators can use the Admin Config Wizard to pre-configure the driver installation. Use this
wizard to control settings such as printer detection method, default printer assignment, and network
printer sharing. Set multiple installation configurations to distribute and apply to users or groups as
appropriate.
Copy the contents of the CentreW are Print and Fa x Drivers CD to your network. (See Locating
Installation Files on the CD on page 2-25.) Then start the Admin Configuration W izard to set up a
configuration file. (See Customizing the Installation on page 2-8 to perform a customized installation.)
Point and Print Installation Copy the contents of the CentreW are Print and Fa x Drivers CD to your network. Install the drivers
locally and modify the device settings and document settings (
see Preconfiguring Default Driver
Settings (Windows NT / 2000 / XP / Server 2003) on page 2-16). Then copy the new configurations to the
server for enterprise use (see Point and Print Installations on page 2-15 ).
NOTE : Y ou can use the Add Printer Wizard to install Xerox printer drivers, but you must install each
driver separately .
NOTE : It is possible to upgrade a Windows driver wi thout uninstalling the previous versi on. However ,
the impact of such an upgrade on system performance can be unpredict able. The most reliable way
to upgrade is to uninstall the old drivers and perform a clean installa tion of the new ones. For
information on uninstalling drivers,
see Uninstalling Windows Printer Drivers on page 2- 26. Additional
information on uninstalling and upgrading drivers is available in the Customer Tips portion of
www. xerox.com.
2-4 Installing Windows Printer Drivers
Direct Installation Y ou can install the CentreWare Print and Fax drivers from the Ce ntreW are Print and Fax Drivers CD,
from a location on your network that y our administrator specifies, or from a URL or intranet address.
Installing from CD 1 Insert the Ce n tre Ware P r in t an d F a x D r iv e rs CD into the CD-ROM drive. The AutoRun program
displays the available selections.
–or–
If the AutoRun is disabled on your workstation, open My Computer and double-click the CD-ROM
drive. Double-click the setup.exe file. The AutoRun program displays the available selections.
2 Chose a language and click OK.
3 Click Print and Fax Drivers .
4 Click Install Y our Windows Print Driver.
5 Continue with Completing the Installation on page 2-6.
Installing from the Internet 1 Open a browser window and access www .xerox.com.
2 Click the link to download the installation files.
3 Run the setup.exe file.
4 Chose a language and click OK.
5 Click Print and Fax Drivers .
6 Click Install Y our Windows Print Driver.
7 Continue with Completing the Installation on page 2-6.
NOTE : After you start the installer , it detects the operating system of your server or workstation. If that
operating system does not meet the product requirements, the installer issues a messag e and exits.
This would occur, for exampl e, if you attempted to install drivers housed on a Windows 2000 server
onto a client running Windows 3.1.
Direct Installation 2-5
Installing from an Intranet 1 Open a browser window and type the appropriate intranet address, such as
http://xyz.mycompany.com.
2 Run the setup.exe file.
3 Chose a language and click OK .
4 Click Print and Fax Drivers .
5 Click Install Y our Windows Print Driver.
6 Y our administrator may have created a screen containing customized instructions for your site. If
such a screen appears, record and follow any posted instructions. Then click Next.
7 Continue with Completing the Installation on page 2-6.
Installing from the Network 1 Use Windows Explorer to find th e CentreW are Print and Fax Drivers installation files.
2 Run the setup.exe file.
3 Chose a language and click OK .
4 Click Print and Fax Drivers .
5 Click Install Y our Windows Print Driver.
6 Y our administrator may have created a screen containing customized instructions for your site. If
such a screen appears, record and follow any posted instructions. Then click Next.
7 Continue with Completing the Installation on page 2-6.
2-6 Installing Windows Printer Drivers
Completing the Installation The installer scans supported direct connections as well as the local network subnet for printers. The
results appear on the Select Printer screen.
1 Do one of the following:
If the printer that you want to install appears in the list of discovered printers, click Select From
the Following Discovered Printers and select the printer .
If the printer that you want to install does not appear in the list of discovered printers, do one of
the following:
Click Advanced Search and choose an automatic or manual search method .
After making your selections, click Search.
Choose Enter Printer’s IP address, DNS name, or UNC path . Enter the information or browse for
one of those identifiers.
Automatic The installer detects and searches for all printers on all available subnets.
Manual Enter the gateway and subnet mask for the search directly,
–or–
Use Previous Search. Select a search that the installer has previously pe rformed from
a drop-down list.
NOTE : Examples of printers that may not appear on the discovered printers list or search results,
regardless of operating system, include printers connected to a diffe rent subnet or printers on a
print queue.
Using the discovered printers list, IP address, or DNS name to identify the printer results in the
creation of a local print queue, while using the UNC name associates the printer with an existing
queue.