Read this manual carefully before you use this machine and keep
it handy for future reference. For safe and correct use, be sure to
read the Safety Information in "Read This First" before using the
machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Appendix
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................6
Symbols Used in the Manuals.......................................................................................................................6
Names of Major Features..................................................................................................................................8
1. What You Can Do with This Machine
I Want to Save Paper.........................................................................................................................................9
I Want to Convert Documents to Electronic Formats Easily..........................................................................10
I Want to Register Destinations.......................................................................................................................11
I Want to Operate the Machine More Effectively.........................................................................................12
You Can Customize the [Home] Screen as You Like.....................................................................................13
You Can Make Copies Using Various Functions...........................................................................................14
You Can Print Data Using Various Functions.................................................................................................15
You Can Utilize Stored Documents.................................................................................................................16
You Can Send and Receive Faxes without Paper.........................................................................................17
You Can Send and Receive Faxes Using the Internet...................................................................................19
You Can Send and Receive Faxes by Using the Machine without Fax Unit Installed................................21
You Can Use the Facsimile and the Scanner in a Network Environment....................................................22
You Can Prevent Information Leakage (Security Functions).........................................................................23
You Can Monitor and Set the Machine Using a Computer.........................................................................24
You Can Prevent an Unauthorized Copy.......................................................................................................25
2. Getting Started
Guide to Names and Functions of Components............................................................................................27
Guide to Components (mainly Europe and Asia).................................................................27
Guide to Components (mainly North America)....................................................................30
Guide to Functions of the Machine's Options................................................................................................33
Guide to Functions of the Machine's External Options (mainly Europe and Asia)............33
Guide to Functions of the Machine's External Options (mainly North America)................35
Guide to the Names and Functions of the Machine's Control Panel...........................................................37
How to Use the [Home] Screen......................................................................................................................40
Adding Icons to the [Home] Screen...........................................................................................................41
Registering Functions in a Program.................................................................................................................45
Example of Programs...................................................................................................................................47
Turning On/Off the Power..............................................................................................................................51
1
Turning On the Main Power........................................................................................................................51
Turning Off the Main Power........................................................................................................................51
When the Authentication Screen is Displayed...............................................................................................53
User Code Authentication Using the Control Panel..................................................................................53
Logging In Using the Control Panel............................................................................................................53
Logging Out Using the Control Panel.........................................................................................................54
Auto Reduce / Enlarge....................................................................................................................................61
Storing Data in the Document Server.............................................................................................................78
4. Fax
Basic Procedure for Transmissions (Memory Transmission)..........................................................................79
Registering a Fax Destination......................................................................................................................81
Deleting a Fax Destination..........................................................................................................................82
Transmitting while Checking Connection to Destination (Immediate Transmission)...................................84
Canceling a Transmission................................................................................................................................86
Canceling a Transmission Before the Original Is Scanned......................................................................86
Canceling a Transmission While the Original Is Being Scanned.............................................................86
2
Canceling a Transmission After the Original Is Scanned.........................................................................87
Sending at a Specific Time (Send Later)........................................................................................................88
Storing a Document.........................................................................................................................................89
Printing the Journal Manually..........................................................................................................................92
Displaying the Printer Driver Properties..........................................................................................................94
Standard Printing..............................................................................................................................................95
When Using the PCL 6 Printer Driver..........................................................................................................95
Sending a Locked Print File.........................................................................................................................96
Printing a Locked Print File Using the Control Panel..................................................................................96
Hold Print..........................................................................................................................................................98
Sending a Hold Print File.............................................................................................................................98
Printing a Hold Print File Using the Control Panel.....................................................................................98
Registering an SMB Folder.......................................................................................................................106
Deleting an SMB Registered Folder.........................................................................................................109
Entering the Path to the Destination Manually........................................................................................110
Basic Procedure for Sending Scan Files by E-mail......................................................................................111
Registering an E-mail Destination.............................................................................................................112
Deleting an E-mail Destination.................................................................................................................113
Entering an E-mail Address Manually.....................................................................................................114
Basic Procedure for Storing Scan Files........................................................................................................115
Checking a Stored File Selected from the List.........................................................................................116
Specifying the File Type................................................................................................................................117
Displaying Top Page.....................................................................................................................................123
Viewing Received Fax Documents Using Web Image Monitor.................................................................125
9. Adding Paper and Toner
Loading Paper into Paper Trays...................................................................................................................127
Loading Paper into the Bypass Tray.............................................................................................................129
Settings to Use the Bypass Tray under the Printer Function....................................................................130
Loading Paper into Tray 3 (LCT)...................................................................................................................134
Loading Paper into the Large Capacity Tray (LCT).....................................................................................136
Recommended Paper Sizes and Types........................................................................................................138