Panasonic KX-TG4000B User Manual

2.4GHz Multi-Handset Cordless Phone System

Model No. KX-TG4000B

Pulse-or-tone dialing capability

Operating Instructions

4-LINE

Caller ID Compatible

PLEASE READ BEFORE USE AND SAVE.

Charge the handset battery for about 8 hours before initial use.

Panasonic World Wide Web address: http://www.panasonic.com for customers in the USA or Puerto Rico

Before Initial Use

Please read IMPORTANT SAFETY INSTRUCTIONS on page 102 before use. Read and understand all instructions.

Thank you for purchasing your new Panasonic cordless telephone.

Caller ID and Call Waiting Service, where available, are telephone company services. After subscribing to Caller ID, this phone will display a caller’s name and phone number. Call Waiting Caller ID, which displays a second caller’s name and phone number while the user is on another call on the same line, requires a subscription to both Caller ID and Call Waiting.

Attach your purchase receipt here.

For your future reference

Serial No.

Date of purchase

(found on the bottom of the unit)

Name and address of dealer

2

Accessories (included) For extra orders, call 1-800-332-5368.

AC Adaptor for Base Unit (p. 13)	AC Adaptor for Charger (p. 16)
Order No. PQLV12Z	Order No. KX-TCA1-G

one	one
Base Unit Handset (p. 13)	Charger (p. 16)
Order No. PQJXF0113Z	Order No. PQLV30001Z
	CHARGE
one	one
4-Wire Telephone Line Cord	Handset Cord (p. 13)
(p. 14, 15)	Order No. PQJA212N

two	one
Backup Battery (p. 12)	Belt Clip (p. 85)
Order No. P-P507 (PQP50AA61)	Order No. PQKE10101Z1

one

one

To use more than one cordless handset, please purchase the optional cordless handset KX-TGA400B. The charger is included. To order, contact your dealer or call 1-800-211-PANA(7262) to locate a dealer.

3

For Best Performance

Handset Battery Charge

A rechargeable Nickel-Metal Hydride (Ni-MH) battery powers the cordless handset. Charge the battery for about 8 hours before initial use (p. 16). Make sure the handset faces forward as shown.

•If you charge the discharged battery, it will be charged quickly. In that case the handset may feel warm. This is normal.

The battery is beneath this cover.

Base Unit Location/Noise

Calls are transmitted between the base unit and the cordless handset using wireless radio waves. For maximum distance and noise-free operation, the recommended base unit location is:

Away from electrical appliances such as a TV, personal computer or another cordless phone.

In a HIGH and CENTRAL location with no obstructions such as walls.

Raise

the antenna.

Note:

—If you use the cordless handset near a microwave oven which is being used, noise may be heard from the receiver. Move away from the microwave oven and closer to the base unit.

—If you use the cordless handset near another phone’s base unit, noise may be heard. Move away from the other cordless phone’s base unit and closer to your base unit.

4

Contents
Chapter 1		Preparation
Location of Controls............................................................................			8
Displays ................................................................................................			11
Installation............................................................................................			12
Installing the Backup Battery in the Base Unit....................................			12
Connecting the Handset and AC Adaptor ..........................................			13
Connecting the Telephone Line Cords ...............................................			14
Connecting the AC Adaptor to the Charger........................................			16
Handset Battery Charge .....................................................................			16
Programmable Settings ......................................................................			18
Programming Guidelines Base Unit Handset ...........................................			18
Registration for Additional Cordless Handsets Base Unit & Handset ..........			19
Date and Time Adjustment Base Unit ...................................................			20
Selecting the Dialing Mode		Base Unit ...................................................	21
Selecting the Ringer Volume Base Unit Handset .....................................			22
Ring Group Setting	Base Unit	...............................................................	23
Function Menu Table Base Unit Handset .................................................			24
Chapter 2	Basic Operation
The Unit Capabilities (Operating More than One Handset) .............			25
Making Calls Base Unit	Handset	...............................................................	26
With the Base Unit..............................................................................			26
With the Cordless Handset.................................................................			28
Answering Calls Base Unit Handset .........................................................			30
Using Other Lines During a Conversation Base Unit Handset ...............			31
Intercom Base Unit Handset ......................................................................			32
Making Intercom Calls ........................................................................			32
Answering Intercom Calls ...................................................................			33
Transferring a Call Base Unit		Handset ......................................................	34
Conference Base Unit	Handset ..................................................................		35
Using the Directory Base Unit		Handset ...................................................	36
Storing Names and Numbers in the Directory ...................................			36
Dialing from the Directory ..................................................................			38
Important:
Base Unit : Must be carried out with the base unit.
Handset : Must be carried out with the cordless handset.
Base Unit & Handset : Must be carried out by both the base unit and cordless
handset together.
Base Unit Handset : Must be carried out separately by the base unit and the
cordless handset.

5 Chapter 4 Chapter 3 Chapter 2 Chapter 1 Chapter

5

Contents
Editing an Item in the Directory .........................................................						39
Erasing an Item in the Directory ........................................................						39
Caller ID Service	..................................................................................					40
Using the Caller List Base Unit Handset ...................................................						41
Viewing the Caller ........................................................................List						41
Calling Back from ........................................................the Caller List						42
Editing the Caller ....................................................’s Phone Number						43
Storing Caller List ...................................Information in the Directory						44
Erasing Caller List ...........................................................Information						45
Chapter 3	Advanced Operation
Special Features ..................................................................................						46
How to Use the PAUSE Button Base Unit Handset
(For Analog PBX ...................Line/Long Distance Service Users)						46
For Call Waiting .................................Service Users Base Unit Handset						46
Temporary Tone Dialing ...		Base Unit	Handset	(For Rotary or Pulse Service Users)		46
Setting the Key Lock .............................................................		Handset				47
FLASH Button Base ...........................................................Unit Handset						47
Other Programmable ............................................................Settings						48
Setting the Auto ...............................................Talk Feature			Handset			48
Selecting the Ringer ....................................Pattern Base Unit				Handset		48
Calling Line Selection ................................................		Base Unit	Handset			49
Setting Call Restriction .........................................Numbers Base Unit						50
Incoming Call Tone ...................................................Base Unit Handset						51
Setting the PIN .....................................................................	Base Unit					52
Registering Optional Cordless Handsets Using the PIN Base Unit & Handset						.... 53
Canceling Cordless .................Handset Registration					Base Unit & Handset	54
Selecting the Line ......................................................Mode Base Unit						55
Erasing the Directory, ......Caller List and Redial List Base Unit Handset						55
Chapter 4 Voice Mail System/Automated Attendant System/Answering System
Voice Mail System ...............................................................................						56
Setting the Mailbox ...................................Password Base Unit				Handset		57
Automated Attendant ............................................................System						58
How Automated .........................................Attendant System Works						58
Setting the Automated .............................Attendant System					Base Unit	59
Setting the Handset ........................................Answer Mode Handset						61
Recording a Personal ..............................Greeting Message					Handset	62

6

Call Transfer Status............................................................................		63
Call Operator Status ...........................................................................		64
Answering System	...............................................................................	65
Setting the Answering ..............................................System Base Unit		65
Listening to Messages ........................................with the Base Unit		68
Transferring a Message......................................................................		70
Erasing a Message.............................................................................		70
Listening to Messages ..........................with the Cordless Handset		71
Transferring a Message......................................................................		72
Erasing a Message.............................................................................		73
Listening to Messages .....................in the General Delivery Mailbox		73
Delivering Your Own ..................................Message Base Unit Handset		74
Other Voice Mail System .....................................................Features		75
Call Monitoring Feature ........................................................Base Unit		75
Recording Mode Base ...................................................................Unit		75
Transferring a Call .............................to a Personal Mailbox Base Unit		76
Checking the Remaining Recording Time and Number of Messages Base Unit		.. 76
Message Menu Mode ................................................Base Unit Handset		77
Automatic Message .....................................Delete Feature Base Unit		77
Erasing All Messages ......................................in Mailboxes Base Unit		78
Remote Operation ..................................from a Touch Tone Phone		79
How to Access the ...............................................Voice Mail System		79
Pager Call Base Unit ....................................................................	Handset	82
Storing a Pager Number ....................................................................		82
Storing the Pager Display .....................................................Number		83
Setting the Unit to ..........................................................Call a Pager		84
Chapter 5	Useful Information
Using the Handset ................................................................Belt Clip		85
Wall Mounting for the ...........................................................Charger		85
Using an Optional Headset ........................................Base Unit Handset		86
Clearing Settings Base ........................................................Unit Handset		89
Handset Battery Replacement............................................................		90
Backup Battery Replacement .............................................................		90
RESET Button ......................................................................................		91
Adding Another Phone........................................................................		91
Error Messages....................................................................................		92
Before Requesting ......................................................................Help		95
Important Safety Instructions.............................................................		102
FCC and Other Information.................................................................		104
Index .....................................................................................................		106

5 Chapter 4 Chapter 3 Chapter 2 Chapter 1 Chapter

7

Location of Controls

Base unit

	Display (p. 11)
LINE Buttons and
Indicators (p. 26, 28, 30, 31)	(CONF) (Conference)
	Button (p. 35)
(TONE) Button (p. 46)		Antenna
	(HOLD) Button
		(p. 4, 13)
	(p. 28, 31)

AUTOMATED ATTENDANT

VOICE

MIC

MAIL	SYSTEM

LINE 1	LINE 2
				LINE	3
ABC
2		DEF
		3		BATTERY
JKL
5	MNO
	6			REDIAL
V
	WXYZ
	9		PAUSE/EDIT
		CALL	WAIT/FIASH
	ENTER
	CLEAR	BACK		L
				SEAOUD/
				RCH	FWD
					EXIT

LINE 4
	CONF
	HOLD
	STOP	VOICE
	ANSWER ON
	INTERCOM /
	TRANSFER
1	ALL
2		5
3		6
4		7
	8
	DIGIT
	AL SP-
	PHONE
	H
	EADSET

	MIC (Microphone)	(RESET) Button
	(p. 26, 30, 60, 66)	(p. 91)
	(CALL!WAIT/FLASH)	INTERCOM/TRANSFER
	Button (p. 46, 47)
		Buttons ((ALL), (1) to (8))
	(PAUSE/EDIT)
		(p. 32, 34)
	Button (p. 39, 43, 46)
	(REDIAL) Button (p. 27)
	BATTERY Indicator (p. 12)

DIGITAL SP-PHONE (Speakerphone) /HEADSET

Button and Indicator (p. 26, 30, 32, 87)

8

(VOICE MAIL) Button (p. 68, 74)

(STOP) Button (p. 69, 75)

(ANSWER!ON) Buttons

and Indicators (p. 59, 65)

		DANT
MATED	ATTEN
AUTO
					VOICE	MAIL
				STOP
				HOLD
			4	NF
		LINE		CO
LINE		3
2

			R ON
			ANSWE
							ALL
						SFER
					COM	/ TRAN
				INTER
2	3		REDIAL	1
		MNO
JKL		6			2
5			E/EDIT
		WXYZ	PAUS
					3
TUV		9	H
8			CALL WA			4
OPER							TION
0							FUNC
			R
			ENTE			LOUD/	D
							FW
						RCH
NE						K SEA
					BAC
				R
			CLEA				EXIT
E
LIN			STEM
		IL SY
ICE		MA
VO
MIC

(FUNCTION) Button (p. 18, 36)

5

6

7

8

DIGITALSP-PHONE

ET

HEADS

Headset Jack (p. 86)

(ENTER) Button (p. 18, 20, 36, 44)

(CLEAR) Button (p. 37, 39, 45, 54, 70)

Memory card:

Remove the memory card and use it as a name index for the cordless handsets

(p. 19, 53).

(EXIT) Button

(p. 18, 38, 41, 60, 66)

Navigator Key

( , , I, H)

(p. 18, 27, 38, 41, 59, 65)

Cover

Memory

Card

Preparation 1 Chapter

9

Location of Controls

Cordless handset

Antenna

Display (p. 11)

(TALK) Button (p. 28, 30, 33)

Navigator Key ( , , H, I)

(p. 18, 29, 38, 41)

(FUNCTION/EXIT)

Button (p. 18, 38, 41, 47)

(TONE) Button (p. 46)

(REDIAL/PAUSE/EDIT)

Button (p. 29, 39, 43, 46)

L1				L2		L3
							L4
							CLEAR
				LOUD/
				SEARCH
FUNC
/EXIT						ENTER/
	1				2
				ABC			DEF	3
G H I	4			JKL	5
							MNO	6
	7
PQRS				TUV	8
							WXYZ	9
TONE				OPER	0
REDIAL/		CALL
PAUSE/				WAIT/	CONF
EDIT			FLASH
						INTERCOM/
							HOLD/
							TRANSFER

Charge Contacts (p. 17)

LINE Buttons (p. 28, 30, 31)

(CLEAR) Button

(p. 37, 39, 45, 54, 73) Headset Jack (p. 88)

(ENTER)/ (Voice Mail) Button (p. 18, 61, 71, 74)

(CALL!WAIT/FLASH)

Button (p. 46, 47) (CONF) (Conference) Button (p. 35)

(INTERCOM/HOLD/TRANSFER)

Button (p. 29, 33, 34)

Charger

Charge Contacts (p. 17)

CHARGE

CHARGE Indicator (p. 16)

10

Displays

Base unit

AHandset In-Use Icon			BAuto Attendant Icon

12:00AM JAN . 1

C

AThe handset in-use icon indicates the status of registered cordless handsets. If a cordless handset is in the talk or intercom mode, or listening to messages, the relevant number is displayed.

BIf you turn the Automated Attendant System on, the relevant line icon is displayed (p. 59).

CThe time and date are displayed on the first line in the standby mode. The display shows the dialed number, call status, programming options and directory items etc. If you subscribe to a Caller ID service, caller information will be displayed (p. 40).

Cordless handset

AThe voice mail icon flashes if

AVoice Mail Icon BLine Status Icon

CBattery Icon

there is at least one new

message in your mailbox (p. 71).

During playback, it will be

[1]

displayed.

D

Preparation 1 Chapter

BThe line status icons function as follows.

Off (invisible)	The line is free.
On	The line is being used.
Flashing	A call is on hold. The Automated Attendant System or
	Answering System is responding to a call (p. 58, 65).
Flashing quickly	A call is being received.

CThe battery icon indicates the battery strength (p. 17).

DThe handset number ([1] to [8]) is displayed in the standby mode (p. 19, 53). The display shows the dialed number, call status,

programming options and directory items etc. If you subscribe to a Caller ID service, caller information will be displayed (p. 40).

Backlit LCD displays

Both the base unit and cordless handset have a backlit LCD display.

The lighted cordless handset display will stay on for about 10 seconds after pressing a button or lifting the handset off the charger.

11

Installation

Installing the Backup Battery in the Base Unit

A rechargeable Ni-Cd battery works as emergency power during a power failure. The fully charged backup battery provides the base unit with a minimum of 20 minutes operation. The battery is charged in the base unit while the AC adaptor is connected (p. 13). It takes about 10 hours to charge fully.

1 Open the battery cover.

2 Install the backup battery in the battery compartment. Close the battery cover.

BATTERY Indicator:

BATTERY Indicator

•The BATTERY indicator lights while the battery is being charged. (This is normal.)

• During a power failure (or if the AC adaptor is disconnected), the BATTERY indicator shows the battery strength:

Full to Medium: The indicator lights. Low: The indicator flashes.

No power: The indicator light is off.

•The battery cannot be overcharged.

•If the backup battery has been discharged during a power failure, the unit will not work. If required, you can connect a standard telephone on the same line. See page 91.

12

Connecting the Handset and AC Adaptor

Raise the antenna.

Handset

Preparation 1 Chapter

Fasten the AC adaptor cord to prevent it from being disconnected.

Power Outlet

(AC 120 V, 60 Hz)

Hook

AC Adaptor

PQLV12

•Use only a Panasonic Handset for the KX-TG4000B.

•USE ONLY WITH Panasonic AC ADAPTOR PQLV12 (Order No. PQLV12Z).

•The AC adaptor must remain connected at all times. (It is normal for the adaptor to feel warm during use.)

•The BATTERY indicator lights while the AC adaptor is connected with the backup battery installed (p. 12). (This is normal.)

13

Installation

Connecting the Telephone Line Cords

Connect the telephone line cords to the base unit.

To connect 2 two-line telephone jacks

Two-Line Telephone

Jacks (RJ14C)

LINE3	4-Wire
LINE4	Telephone
	Line Cord

LINE1

LINE2

LINE 3/4

LINE 1/2

14

To connect four single-line telephone jacks

For this connection, please purchase two Panasonic T-adaptors KX-J24 and two 2-wire telephone line cords (Order No. PQJA10075Z). To order, call the accessories telephone number on page 3.

Single-Line Telephone Jacks (RJ11C)

2-Wire Telephone
Line Cord
LINE4
T
LINE3
4-Wire Telephone
Line Cord
LINE 3/4	LINE 1/2
2-Wire Telephone
Line Cord
LINE2
Connect the telephone line cords to the
T-adaptor KX-J24.

T-Adaptor (KX-J24)

LINE1

	2-LINE	LINE 2
	PHONE

Preparation 1 Chapter

4-Wire Telephone	2-Wire Telephone Line
Line Cord	Cord

15

Installation

Connecting the AC Adaptor to the Charger

Power Outlet

(AC 120 V, 60 Hz)

AC Adaptor

KX-TCA1

Bottom of the charger

Fasten the AC adaptor cord to prevent it from being disconnected.

•USE ONLY WITH Panasonic AC ADAPTOR KX-TCA1 (Order No. KX-TCA1-G).

•The AC adaptor must remain connected at all times. (It is normal for the adaptor to feel warm during use.)

Handset Battery Charge

Place the cordless handset on the charger and charge for about 8 hours before initial use. Make sure the handset faces forward as shown.

• The CHARGE indicator lights.

• If you charge the discharged battery, it will be charged quickly. In that case the handset may feel warm. This is normal.

CHARGE Indicator

16

Handset battery strength

You can check the battery strength on the handset display. The battery strength is shown as in the chart below.

Display prompt

Battery strength

Fully charged

Medium

Low

(flashing)

Needs to be recharged.

Recharge

Recharge the battery when:

— “Recharge” is displayed on the handset,

[1]

— “

” flashes on the handset display, or

— the handset beeps intermittently while it is in use.

Recharge

•If you DO NOT recharge the battery for more than 15 minutes, the display will keep indicating “Recharge” and/or “ ” will continue to flash.

Handset battery information

After your Panasonic battery is fully charged (p. 16):

Operation	Approx. battery life
While in use (TALK)	Up to about 8 hours
While not in use (Standby)	Up to about 4 days

•Battery life may be shortened depending on usage conditions and ambient temperature.

•Clean the charge contacts of the handset and the charger with a soft, dry cloth once a month. Clean more often if the unit is subject to grease, dust or high humidity. Otherwise the battery may not charge properly.

•If the battery is fully charged, you do not have to place the handset on the charger

until “Recharge” is displayed and/or “ ” flashes. This will maximize the battery life.

• The battery cannot be overcharged.

Preparation 1 Chapter

17

Programmable Settings

Programming Guidelines Base Unit Handset

This unit has various programmable functions. Most of them are selected from the function menu on the display (p. 24).

(ENTER) (FUNCTION)

	Navigator Key
	( , , H, I)
	(ENTER)
Navigator Key	(EXIT)
( , , H, I)	(FUNCTION/EXIT)

How to select a function item from the menu

1.Press (FUNCTION) while in the standby mode. The main menu is displayed.

2.You can scroll through the menu by

pressing or . Find the desired item and point the arrow to the item by pressing or .

3.Press H to select the item.

Base Unit

Ex. “Ringer setting” is at the arrow.

Save directory Date and time HRinger setting

4.If the selected item has a sub-menu, it will be displayed. Select the submenu item by pressing or , and press H.

5.You can then select the desired setting.

•(ENTER) is used to select or save a programming setting.

6.When programming is complete, a confirmation tone sounds. The display will return to the main menu or the sub-menu (if the function item

is in the sub-menu). You can continue programming other items. To return to the standby mode, press (EXIT).

Useful information:

•You can go back to the previous display by pressing I except when entering characters or numbers. To return to the main menu from the sub-menu, press I.

•You can exit the programming mode any time by pressing (EXIT).

•If you do not press any buttons for 60 seconds, the unit will return to the standby mode.

•If the unit detects a problem, an error message will be displayed (p. 92).

18

Registration for Additional Cordless Handsets Base Unit & Handset

The included cordless handset is pre-registered at the factory and assigned the handset number 1. Do not try to register the handset number 1 which has “[1]” on the display. Optional handsets must be registered at the base unit. You can add up to 7 optional handsets to the handset number 1. Only one handset can be registered at a time. The handset number is used as the extension number (p. 32, 58).

The model number of the optional cordless handset is KX-TGA400B. To order, contact your dealer or call 1-800-211-PANA(7262) to locate a dealer.

Make sure that the base unit and cordless handset are in the standby mode. Registration must be completed within 1 minute.

1	Base unit:
	Press (FUNCTION).
2	Press	or	until the arrow

points to “Registration”, and press H.

3 Press or until the arrow points to “HS registration”, and press H.

H a n d s e t

r e g i s t e r i n g

4 Cordless handset:

Press (FUNCTION).

5 Press or until the arrow points to “Registration”, and press H.

6 While “HS registration” is at the arrow, press H.

Handset registering

7 Base unit/cordless handset:

Wait until a beep sounds on the base unit and handset and until both of the displays show the assigned handset number.

Ex. Handset number is 2.

Base Unit

Handset2 registered

Cordless Handset

Handset2 registered

•To return to the standby mode, press (EXIT).

•The handset number ([1] to [8]) will be displayed on the handset.

You can store a PIN (Personal Identification Number) to prevent unauthorized persons from registering and using a cordless handset (p. 52). Once the PIN is set, you must enter the PIN at registration (p. 53). If you forget your PIN, please refer to “Clearing Settings” (p. 89).

Preparation 1 Chapter

19

Programmable Settings

Date and Time Adjustment Base Unit

Make sure that the base unit is in the standby mode.

1 Press (FUNCTION).

2 Press or until the arrow points to “Date and time”, and press H.

D a t e : 2 0 0 0 . 0 1 . 0 1 Time:12:00 AM

=PM ENTER=Save

3 #Enter the year, and month and day using 4-digit numbers. Ex. To set Apr. 7, 2000, enter

“2000”and “0407”. $Enter the time (hour and

minute) using a 4-digit number.

Ex. To set 9:30, enter “0930”.

Date:2000 . 04 . 07

Time:09:30 AM

=PM ENTER=Save

•If you enter a wrong number, press I or H to move the cursor to the incorrect number. Enter the correct number.

4 Select AM or PM by pressing .

Date:2000 . 04 . 07

Time:09:30 PM

=AM ENTER=Save

5 Press (ENTER).

•A beep sounds. The clock starts working.

•To return to the standby mode, press (EXIT).

9:30PM APR . 7

•If 3 beeps sound, the setting is not correct. Start again from step 3.

•When entering the time in step 3, you cannot enter numbers greater than 12.

Do not use military time. (To set 13:00 hours, enter “0100” and select “PM” by pressing .)

Voice Date/Time Stamp: After each message playback, a synthesized voice will announce the date and time that each message was recorded (p. 68, 71, 79).

If a power failure occurs, the adjusted date/time will be retained for at least 20 minutes with the backup battery fully charged (p. 12). Readjust if the date/time is flashing on the display.

For Caller ID service users (p. 40)

•The Caller ID information will re-set the clock after the first ring if the adjusted time is incorrect. However, if the time has not previously been set, the Caller ID information will not adjust the clock.

•The Caller ID information will automatically adjust the clock for daylight saving time.

20

Selecting the Dialing Mode Base Unit

If your lines have touch tone service, set to “Tone”. If rotary or pulse service is used, set to “Pulse”. Select the mode for each line. Your phone comes from the factory set to “Tone”.

Make sure that the base unit is in the standby mode.

1	Press (FUNCTION).					5 Press (ENTER).
2						• A beep sounds.
	Press		or	until the arrow		• To return to the standby mode,
	points to “Dial setting”, and					press (EXIT).
	press H.
3	While “Set dial mode” is at
	the arrow, press H.
	• The current settings are displayed.
		Dial	mode
		L1	L2	L3	L4
		ToneToneToneTone

4 Select “Puls” (Pulse) or “Tone” by pressing or for each line. To move to another line, press H or I.

Preparation 1 Chapter

21

Programmable Settings

Selecting the Ringer Volume Base Unit Handset

You can set the base unit and cordless handset ringer volumes to HIGH, LOW or OFF. If set to OFF, the base unit/handset will not ring. Your phone comes from the factory set to HIGH.

Programming must be carried out separately for the base unit and cordless handset(s).

Make sure that the base unit/cordless handset is in the standby mode.

1	Press (FUNCTION).
2	Press	or	until the arrow
	points to “Ringer setting”,

and press H.

3 While “Ringer volume” is at the arrow, press H.

• The current volume is displayed .

4 Press to increase or press to decrease the volume.

•Each time you press or , the volume will change and ring.

•To turn the ringer OFF, press and hold until a beep sounds.

HIGH

Ringer		volume
Low				High
LOW
Low				High
OFF
Ringer		off

•To return to the standby mode, press (EXIT).

•If set to OFF, “Ringer off” will be displayed in the standby mode.

To turn the ringer ON, press in step 4.

•The ringer will sound at the LOW level.

•You can also select the ringer volume while a call is being received. Press or while the unit is ringing.

•To turn the ringer off for each line, use the ring group feature (p. 23).

22

Ring Group Setting Base Unit

This feature allows you to specify which extensions (including the base unit) can answer calls for each line. To stop certain extensions ringing for incoming calls on the line, remove the extensions from the ring group of the line. The extensions can make a call using the line.

Make sure that the base unit is in the standby mode.

	1 Press (FUNCTION).				7 Press (ENTER).
	2 Press		or	until the arrow	• A beep sounds.
					• The extensions removed from the
	points to “Ringer setting”,				ring group of the line will not ring
	and press H.				and will not receive Caller ID
	3 Press		or	until the arrow	information for incoming calls on
					the line.
	points to “Ring group”, and				Ex. Extension 1, 5, 7 and 0 (base
	press H.					unit) will not ring for incoming
						calls on LINE 2.
		HRing		group:L1
		Ext . #:123456780				Ring group:L2
		IH				Ext . #: - 234 - 6 - 8 -
	4 Select the desired line (LINE 1
					• To program for another line, start
	to 4) by pressing H or I.				again from step 3.
	5 Press		to select “Ext.#”.		• To return to the standby mode,
					press (EXIT).
					• If the base unit is removed from
		Ring		group:L2
					the ring group of the line(s), the
		HExt . #:123456780
					display will show, for example, the
				ENTER=Save
					following in the standby mode.
	6 Erase the extension numbers
					Ex. Base unit is removed from the
						LINE 2 ring group.
	which you do not want to ring by
	pressing the dialing buttons ((1)					9:30PM APR . 7
	to (8)). Enter (0) for the base					BaseRcvOff L _ 2 __
	unit. (Display the extension
	numbers which can answer				In this case the base unit will not
	calls.)
					ring and will not receive Caller ID
	• If you make a mistake, press the				information for incoming calls on
	number again to display it.				LINE 2. If the base unit ringer
	• To erase all the numbers, press				volume is OFF (p. 22), “Ringer
	(CLEAR).				off” will display instead. To
					receive Caller ID information, add
		Ring		group:L2
					Ext.# “0” into the ring group.
		HExt . #: - 234 - 6 - 8 -
				ENTER=Save

Preparation 1 Chapter

23

Programmable Settings

Function Menu Table Base Unit Handset

You can use the following functions to customize your system according to your needs. After pressing (FUNCTION), the main menu is displayed. Most items in the main menu have a sub-menu. The sub-menu is shown after selecting the item in the main menu.

See the corresponding pages for function details.

Main menu items are written in bold and sub-menu items are under each main menu item on this page.

Base unit

Save directory (p. 36) Date and time (p. 20)

Ringer setting

Ringer volume (p. 22) Ringer pattern (p. 48) Ring group (p. 23)

Incoming call (p. 51)

Dial setting

Set dial mode (p. 21) Set flash time (p. 47) Call restrict. (p. 50)

Line setting

Line selection (p. 49) Set line mode (p. 55)

Voice mail

Set password (p. 57) Call monitoring (p. 75) Message menu (p. 77) Recording mode (p. 75) Delete message (p. 78) Remaining space (p. 76) Auto msg delete (p. 77)

Pager setting

Pager number (p. 82) Pager on/off (p. 84) Pager display # (p. 83) Calling pager (p. 83)

Registration

Set PIN (p. 52) HS registration

(p. 19, 53)

Deregistration (p. 54)

Initialization

Function (p. 89) Dial data (p. 55)

Cordless handset

Save directory (p. 36)

Ringer setting

Ringer volume (p. 22) Ringer pattern (p. 48) Incoming call (p. 51)

Talk selection

Line selection (p. 49) Auto talk (p. 48)

Voice mail

Set password (p. 57) Message menu (p. 77)

Pager setting

Pager number (p. 82) Pager on/off (p. 84) Pager display # (p. 83) Calling pager (p. 83)

Registration

HS registration

(p. 19, 53)

Deregistration (p. 54)

Initialization

Function (p. 89) Dial data (p. 55)

24

The Unit Capabilities (Operating More than One Handset)

This unit can handle up to 4 external telephone lines which are provided by a telephone company, or up to 2 internal lines for intercom calls.

You can expand the unit capabilities by registering up to 8 cordless handsets at the base unit (p. 19, 53).

How many external calls and intercom calls can be conducted by how many users at one time?

Allows four external calls simultaneously with the base unit and 3 handsets (or with 4 handsets).*

Ex.	External call on Line 1	External call	External call	External call
		on Line 2	on Line 3	on Line 4

OR

2 Chapter

Allows two intercom calls while simultaneously conducting one external call with the base unit and 4 handsets.* For example, 2 pairs of handsets are engaged in separate intercom calls while the base unit is engaged in an external call.

Ex.	Intercom call 1	Intercom call 2 External call on
		Line 1, 2, 3 or 4

Allows three external calls while simultaneously conducting one intercom call with the base unit and 4 handsets.* For example, the base unit and two handsets are engaged in separate external calls while another handset is engaged in an intercom call with another handset.

Ex. External call on Line 1 External call	External call	Intercom call
on Line 2	on Line 3

*The number of cordless handsets that can be used simultaneously will vary depending on usage of external telephone lines and internal lines, and usage of mailboxes (p. 56).

In the above three cases:

•All other handsets are in the standby mode.

•The base unit and handset users can check the mailboxes for messages instead of having external calls (p. 68, 71).

Operation Basic

25

Off

00 - 02 - 50

Making Calls Base Unit Handset

Four calls can be handled simultaneously on separate telephone lines by the base unit and 3 cordless handsets (or by 4 cordless handsets).

With the Base Unit

When you lift the handset to make a call, the unit will automatically select a free line. (To change the line selection, see page 49.) Dial a phone number. To hang up, replace the handset.

Line Buttons and Indicators (HOLD)

		(REDIAL)
		(DIGITAL!SP-PHONE)
	,	and Indicator
MIC (CLEAR)		(EXIT)

Using the digital duplex speakerphone

1

2

Press (DIGITAL!SP-PHONE).

•The indicator lights.

•A free line is automatically selected and the line indicator lights.

Dial a phone number.

•The dialed number is displayed.

•If you misdial, press

Ex. Line 1 is selected.

Talk	Line1
Talk	Line1
1112222

(DIGITAL!SP-PHONE), and start again from step 1.

• After a few seconds, the display will show the length of the call.

3 When the other party answers, talk into the MIC (microphone).

4 To hang up, press

(DIGITAL!SP-PHONE).

•The indicator lights go out.

•In step 1, you can select a line by pressing a line button whose indicator is not lit, instead of pressing (DIGITAL!SP-PHONE).

•If 4 handsets are in use, you may not be able to make a call. In that case

“System is busy. Please try again later.” is displayed.

• If the unit detects a problem, an error message will be displayed (p. 92).

26

(High, Medium or Low)

To dial after confirming the entered number

1 Enter a phone number.

1112222

•If you misdial, press (CLEAR). Digits are erased from the right.

•To cancel, press (EXIT).

2 Lift the handset or press

(DIGITAL!SP-PHONE).

•The line number is displayed.

•After a few seconds, the display will show the length of the call.

•You can press a line button instead of (DIGITAL!SP-PHONE).

3 When the other party answers, talk into the handset or MIC.

4 To hang up, replace the handset or press (DIGITAL!SP-PHONE).

To redial the last number dialed

Lift the handset or press

(DIGITAL!SP-PHONE), and press (REDIAL).

To adjust the handset volume or the

speaker volume (8 levels)

Press or while talking.

•Each time you press or , the volume level will change.

Ex. Handset volume: High

L o w H i g h

Ex. Speakerphone volume: 8

L o w H i g h

To redial using the redial list

The last 10 phone numbers dialed with the base unit are stored in the redial list.

1.Press (REDIAL).

•The last number dialed is displayed.

2.Press (REDIAL) until the desired number is displayed.

•You can scroll between numbers by pressing or .

•To exit the list, press (EXIT).

3.Lift the handset or press

(DIGITAL!SP-PHONE).

•To erase an item, repeat steps 1 and 2, and press (CLEAR).

•If “No items stored” is displayed, the list is empty.

Operation Basic 2 Chapter

Hands-free Digital Duplex Speakerphone

For best performance, please note the following:

•Talk alternately with the caller in a quiet room.

•If the other party has difficulty hearing you, press to decrease the speaker volume.

•If the other party’s voice from the speaker cuts in/out during a conversation, press to decrease the speaker volume.

•You can switch to the handset by lifting it up. To switch back to the speakerphone, press (DIGITAL!SP-PHONE).

27

Making Calls

To put a call on hold

Press (HOLD).

•“Hold” and the line number are displayed.

•If using the handset, you can replace it on the cradle.

•If a call is kept holding for 3 minutes, a warning tone will sound. After 2 additional minutes on hold the automated attendant will respond to the caller and he/she can call a handset or leave a message following the Incomplete Call Handling Menu (p. 64).

To release the hold

Press the line button whose indicator is flashing.

•Cordless handset users can release the hold by pressing the line button. If another phone is connected on the same line, the hold will also be released by lifting its handset.

What line indicators mean

Off	The line is free.
On	The line is being used.
Flashing	A call is on hold. The Automated Attendant System or
	Answering System is responding to a call (p. 58, 65).
Flashing quickly A call is being received.

With the Cordless Handset

1

2

3

Line Buttons
(TALK)	(CLEAR)
(EXIT)
	,
(REDIAL)	(HOLD)
Press (TALK).	Ex. Line 1 is selected.
• A free line is automatically selected and the line		Line1
status icon (p. 11) is displayed. (To change the	Talk
line selection, see page 49.)
Dial a phone number.	Talk	Line1
• The dialed number is displayed.
• After a few seconds, the display will show the	1112222
length of the call.

To hang up, press (TALK) or place the handset on the charger.

•In step 1, you can select a line by pressing the line button whose line status icon is not displayed, instead of pressing (TALK).

•If the base unit and 3 other handsets or 4 other handsets are in use, you may not be able to make a call. In that case “System is busy. Please try again later.” is displayed.

•If the unit detects a problem, an error message will be displayed (p. 92).

28

To dial after confirming the entered number

1 Enter a phone number.

1112222

•If you misdial, press (CLEAR). Digits are erased from the right.

•To cancel, press (EXIT).

2 Press (TALK).

•You can press a line button instead of pressing (TALK).

•The line number is displayed.

•After a few seconds, the display will show the length of the call.

3 To hang up, press (TALK) or place the handset on the charger.

To adjust the receiver volume (High, Medium or Low)

Press or while talking.

•Each time you press or , the volume level will change.

Ex. High

Loud

Low High

Lighted handset keypad

The handset dialing buttons will light when you press a button, and flash when a call is received. The lights will go out about 10 seconds after pressing a button, lifting the handset off the charger or answering a call.

To redial the last number dialed

Press (TALK) and press (REDIAL).

To redial using the redial list

The last 10 phone numbers dialed with the handset are stored in the redial list.

	1. Press (REDIAL).			Chapter
	• The last number dialed is
	displayed.
	2. Press (REDIAL) until the desired			2
	number is displayed.
	• You can scroll between numbers by
	pressing	or	.	Basic
	• To exit the list, press (EXIT).
	3. Press (TALK).
	• To erase an item, repeat steps 1 and			Operation
	2, and press (CLEAR).

• If “No items stored” is displayed, the list is empty.

To put a call on hold

Press (HOLD).

•“Hold” and the line number are displayed.

•The line status icon flashes on the display.

•If a call is kept holding for 3 minutes, a warning tone will sound. After 2 additional minutes on hold the automated attendant will respond to the caller and he/she can call the base unit or another handset or leave a message following the Incomplete Call Handling Menu (p. 63).

To release the hold

Press the line button.

•The base unit and other handset users can release the hold by pressing the line button. If another phone is connected on the same line,

the hold will also be released by lifting
its handset.	29

Answering Calls Base Unit Handset

Four calls can be handled simultaneously by the base unit and 3 cordless handsets (or by 4 cordless handsets). When a call is being received, the unit rings and “Incoming call” is displayed. The called line indicator flashes quickly on the base unit and the line status icon flashes quickly on the handset display. The line is automatically selected when you answer the call. If you subscribe to a Caller ID service, the calling party information will be displayed after the first ring (p. 40). In order to view the Caller ID information, please wait until the second ring to answer a call.

With the Base Unit

You can answer a call by simply lifting the handset. To hang up, replace the handset.

Using the digital duplex speakerphone

1 Press (DIGITAL!SP-PHONE).

• The indicator lights.

•The called line indicator light stops flashing.

2 Talk into the MIC (microphone).

Line Buttons and

Indicators

3	To hang up, press	MIC	(DIGITAL!SP-PHONE)
	(DIGITAL!SP-PHONE).		and Indicator

•The indicator lights go out.

•To transfer the call that you took, to another person, see page 34. To transfer the call to another person’s mailbox to allow the caller to leave a message there, see page 76.

With the Cordless Handset

Press (TALK).

•The called line status icon stops flashing.

•You can also answer a call by pressing any

dialing button (0) to (9), (*) or (#) (— Any Key Talk).

OR

If the handset is on the charger, just lift up. (This is not possible when the Auto Talk feature is set to OFF. See page 48.)

Line

Buttons

(TALK)

•You can answer a call by pressing the called line button instead of pressing

(DIGITAL!SP-PHONE) or (TALK).

•When the base unit and handset ringer volumes are set to OFF, they will not ring (p. 22, 23).

30