HP LaserJet M72625, LaserJet M72630 User's Guide

LaserJet MFP M72625, M72630 Series Printer

User Guide

support.hp.com

HP LaserJet MFP M72625, M72630 Series

Printer

User Guide

Copyright and License

© Copyright 2018 HP Development Company,

L.P.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Edition 2, 1/2019

Trademark Credits

Adobe®, Adobe Photoshop®, Acrobat®, and PostScript® are trademarks of Adobe Systems Incorporated.

Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries.

macOS is a trademark of Apple Inc., registered in the U.S. and other countries.

Google™ is a trademark of Google Inc.

Microsoft®, Windows®, Windows® XP, and Windows Vista® are U.S. registered trademarks of Microsoft Corporation.

UNIX® is a registered trademark of The Open Group.

Table of contents

1 Introduction ...............................................................................................................................................................................................	1
Useful to know ..........................................................................................................................................................................	2
About this user’s guide ............................................................................................................................................................	3
Conventions ..........................................................................................................................................................	3
Printer overview ........................................................................................................................................................................	4
Front view 1 ..........................................................................................................................................................	4
Front view 2 ..........................................................................................................................................................	5
Rear view ...............................................................................................................................................................	7
Printer speci cations ...............................................................................................................................................................	8
Technical speci cations ......................................................................................................................................	8
Supported operating systems .........................................................................................................................	10
Mobile printing solutions ..................................................................................................................................	11
Printer dimensions ............................................................................................................................................	12
Power consumption, electrical speci cations, and acoustic emissions ...................................................	12
Operating-environment range ........................................................................................................................	12
Control panel overview .........................................................................................................................................................	13
Connecting a network cable .................................................................................................................................................	14
Turning on the printer ...........................................................................................................................................................	15
Understanding the LEDs .......................................................................................................................................................	17
Understanding the status LED ........................................................................................................................	17
Power LED ..........................................................................................................................................................	18
Display screen and useful buttons ......................................................................................................................................	19
Display screen ....................................................................................................................................................	19
Counter button ...................................................................................................................................................	19
Eco button ..........................................................................................................................................................	20
Job Status button ..............................................................................................................................................	20
Interrupt button .................................................................................................................................................	22
Understanding the pop-up keyboard .................................................................................................................................	22
Printer hardware setup and software installation ............................................................................................................	22
2 Using a Network-Connected Printer ....................................................................................................................................................	23
Network environment ...........................................................................................................................................................	24

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Accessing network setup ......................................................................................................................................................	25
Network settings (TCP/IP) .....................................................................................................................................................	25
Ethernet ..............................................................................................................................................................	25
TCP/IP Protocol ..................................................................................................................................................	25
Installing driver over the network .......................................................................................................................................	27
Windows ..............................................................................................................................................................	27
macOS .................................................................................................................................................................	28
Linux ....................................................................................................................................................................	29
WebUI (embedded web server) ...........................................................................................................................................	30
What is WebUI? ..................................................................................................................................................	30
Required web browser ......................................................................................................................................	30
Connecting to WebUI .........................................................................................................................................	30
Logging into WebUI ...........................................................................................................................................	31
Information tab ..................................................................................................................................................	31
Address book tab ...............................................................................................................................................	32
Settings tab ........................................................................................................................................................	32
Security tab .........................................................................................................................................................	32
Maintenance tab ................................................................................................................................................	34
Additional network-connected tasks .............................................................................................................	34
Additional network-connected tasks ..................................................................................................................................	35
3 Media and tray ........................................................................................................................................................................................	36
Loading originals ....................................................................................................................................................................	37
Scanner glass .....................................................................................................................................................	37
Document feeder ..............................................................................................................................................	38
Selecting print media .............................................................................................................................................................	41
Guidelines to select print media ......................................................................................................................	41
Loading paper in the tray ......................................................................................................................................................	42
Tray overview .....................................................................................................................................................	42
Standard tray / optional dual cassette feeder ..............................................................................................	42
Tray 1 (MP) ..........................................................................................................................................................	49
Media sizes automatically detected ...............................................................................................................	52
Printing on special media ......................................................................................................................................................	54
Envelope .............................................................................................................................................................	54
Labels ..................................................................................................................................................................	55
Card stock/ Custom-sized paper ....................................................................................................................	57
Letterhead/Pre-printed paper ........................................................................................................................	57
Additional information for printing on special media ..................................................................................	57
Tray Settings ...........................................................................................................................................................................	58
Setting the paper size .......................................................................................................................................	58
Setting the paper type ......................................................................................................................................	58

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Setting the tray con rmation message .........................................................................................................	58
Auto tray switch .................................................................................................................................................	59
Auto continue .....................................................................................................................................................	59
Paper substitution .............................................................................................................................................	59
Tray protection ...................................................................................................................................................	59
Tray priority setting ...........................................................................................................................................	59
4 Printing .....................................................................................................................................................................................................	60
Printer driver features ...........................................................................................................................................................	61
Basic printing ..........................................................................................................................................................................	62
Canceling a print job ..........................................................................................................................................	62
macOS printing .......................................................................................................................................................................	63
Printing a document ..........................................................................................................................................	63
Changing printer settings .................................................................................................................................	63
Printing multiple pages on one sheet ............................................................................................................	63
Printing on both sides of the paper ................................................................................................................	64
Using help ...........................................................................................................................................................	64
Additional print tasks .............................................................................................................................................................	65
5 Copying .....................................................................................................................................................................................................	66
Understanding the copy screen ...........................................................................................................................................	67
Basic tab ..............................................................................................................................................................	67
Advanced tab ......................................................................................................................................................	67
Image tab ............................................................................................................................................................	67
Basic copying ..........................................................................................................................................................................	68
Copying originals of di erent sizes ................................................................................................................	68
Quick copying ..........................................................................................................................................................................	70
Using special copy features ..................................................................................................................................................	72
Additional copy tasks .............................................................................................................................................................	78
6 Scanning ..................................................................................................................................................................................................	79
Understanding the scan methods .......................................................................................................................................	80
Scanning and sending through email .................................................................................................................................	81
Understanding the Scan to Email screen ......................................................................................................	81
Setting up an email account ............................................................................................................................	82
Scanning and sending an email ......................................................................................................................	83
Resending to the last email address ..............................................................................................................	83
Printing an email con rmation report ............................................................................................................	84
Scanning and sending via SMB/FTP ....................................................................................................................................	85
Understanding the Scan to Server screen .....................................................................................................	85

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Setting up an FTP/SMB server .........................................................................................................................	86
Scanning and sending to an SMB/FTP server ...............................................................................................	87
Resending to the last server address ............................................................................................................	87
Scanning and sending to your computer ...........................................................................................................................	89
For a network or USB connected printer .......................................................................................................	89
Scanning and sending to USB/shared folder .....................................................................................................................	90
Understanding the USB /shared folder screen .............................................................................................	90
Scanning to a USB /shared folder ...................................................................................................................	91
macOS scanning .....................................................................................................................................................................	92
Scanning with network .....................................................................................................................................	92
Additional scan tasks .............................................................................................................................................................	93
7 Menu Overview and Advanced Features .............................................................................................................................................	94
Menu overview .......................................................................................................................................................................	95
Printer setup .........................................................................................................................................................................	100
Log-in ................................................................................................................................................................	100
Printer Details ..................................................................................................................................................	100
General Settings ..............................................................................................................................................	101
Security .............................................................................................................................................................	103
Printer hardware setup ..................................................................................................................................	105
8 Supplies and accessories ....................................................................................................................................................................	106
Ordering supplies and accessories ...................................................................................................................................	107
Available supplies ................................................................................................................................................................	107
Available accessories ..........................................................................................................................................................	108
Storing the toner cartridge .................................................................................................................................................	110
Handling instructions .....................................................................................................................................	110
Toner cartridge usage ....................................................................................................................................	110
Estimated cartridge life ..................................................................................................................................	110
Redistributing toner ............................................................................................................................................................	111
Replacing the toner cartridge ............................................................................................................................................	112
Replacing the toner collection unit ...................................................................................................................................	113
Checking the supplies life ...................................................................................................................................................	114
From the printer ..............................................................................................................................................	114
Cleaning the printer .............................................................................................................................................................	115
Cleaning the outside or display screen ........................................................................................................	115
Cleaning the inside ..........................................................................................................................................	115
Cleaning the imaging unit area .....................................................................................................................	116
Cleaning the toner collection unit area ........................................................................................................	117
Cleaning the scan unit ....................................................................................................................................	117
Cleaning the chargers of imaging unit .........................................................................................................	118

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Tips for storing the printer, supplies, and paper ............................................................................................................	120
Printer ...............................................................................................................................................................	120
Toner cartridge/ Imaging unit .......................................................................................................................	120
Paper .................................................................................................................................................................	120
Tips for moving the printer ................................................................................................................................................	121
9 Troubleshooting ...................................................................................................................................................................................	122
Tips for avoiding paper jams ..............................................................................................................................................	123
Clearing paper jams .............................................................................................................................................................	124
Jam in Tray 2 ....................................................................................................................................................	124
Jam in optional trays ......................................................................................................................................	125
Jam in Tray 1 (MP) ...........................................................................................................................................	127
Jam inside the printer .....................................................................................................................................	127
Jam in the fuser area ......................................................................................................................................	127
Jam in the exit area .........................................................................................................................................	128
Jam in the duplex unit area ...........................................................................................................................	129
Clearing original document jams ..................................................................................................................	130
Original paper jam in exit area of scanner ..................................................................................................	131
Jam in the optional inner nisher area ........................................................................................................	132
Understanding display messages .....................................................................................................................................	135
Paper Jam-related messages .......................................................................................................................	135
Toner-related messages ................................................................................................................................	136
Tray-related messages ..................................................................................................................................	137
Network-related messages ...........................................................................................................................	137
Misc. messages ................................................................................................................................................	139
Paper feeding problems .....................................................................................................................................................	143
Power and cable connecting problems ............................................................................................................................	144
Solving other problems ......................................................................................................................................................	145
Display screen problem .................................................................................................................................	145
Paper feeding problems ................................................................................................................................	145
Printing problems ...........................................................................................................................................	146
Printing quality problems ..............................................................................................................................	148
Copying problems ...........................................................................................................................................	153
Scanning problems .........................................................................................................................................	154
Additional troubleshooting tasks .................................................................................................................	155
Appendix A Revision History ..................................................................................................................................................................	156
Revision History ...................................................................................................................................................................	157

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Appendix B Glossary ...............................................................................................................................................................................	158
Glossary of terms ................................................................................................................................................................	159

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1Introduction

●Useful to know

●About this user’s guide

●Printer overview

●Printer speci cations

●Control panel overview

●Connecting a network cable

●Turning on the printer

●Understanding the LEDs

●Display screen and useful buttons

●Understanding the pop-up keyboard

●Printer hardware setup and software installation

For more information:

The following information is correct at the time of publication. For current information, see support.hp.com. HP's all-inclusive help for the printer includes the following information:

●Install and con gure

●Learn and use

●Solve problems

●Download software and rmware updates

●Join support forums

●Find warranty and regulatory information

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Useful to know

Where can I purchase accessories or supplies?

●Order supplies and paper: www.hp.com/go/suresupply

●Order genuine HP parts or accessories: www.hp.com/buy/parts

●Order through service or support providers: Contact an HP-authorized service or support provider.

The status LED flashes or remains constantly on.

● Turn the product o and on again.

●Check the meanings of LED indications in this manual and troubleshoot accordingly (see "Understanding the LEDs")

A paper jam has occurred.

●Open and close the cover (see "Front view 1").

●Check the instructions on removing jammed paper in this manual and troubleshoot accordingly (see "Clearing paper jams”)

Printouts are blurry.

●The toner level might be low or uneven. Shake the toner cartridge (see "Redistributing toner").

●Try a di erent print resolution setting (see "Opening printing preferences”)

●Replace the toner cartridge (see "Replacing the toner cartridge").

Where can I download the printer’s driver?

●You can get help, support application, printer drivers manuals, and order information from support.hp.com

2 Chapter 1 Introduction

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About this user’s guide

This user’s guide provides information for your basic understanding of the printer as well as detailed steps to explain printer usage.

●Do not discard this manual and keep it for future reference.

●If you have a problem using the printer, refer to the troubleshooting chapter.

●Terms used in this user’s guide are explained in the glossary chapter.

●All illustrations in this user’s guide may di er from your printer depending on its options or model you purchased.

●The screenshots/some menus in this user’s guide may di er from your printer depending on the printer’s rmware/driver version.

●The procedures in this user’s guide are mainly based on Windows 7.

Conventions

Some terms in this guide are used interchangeably, as below:

●Document is synonymous with original.

●Paper is synonymous with media, or print media.

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Printer overview

●Front view 1

●Front view 2

●Rear view

Front view 1

Figure 1-1 Front view 1

Table 1-1 Front view 1

Callout	Description	Callout	Description
1	Document feeder cover	8	Power receptacle
2	Document feeder width guides	9	Handles
3	Document input tray	10	Standard tray (Tray 3)
4	Control panel	11	Standard tray (Tray 2)
5	Side door	12	Front door
6	Tray 1 (MP)	13	Front door handle
7	Power-switch	14	Paper output tray

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Front view 2

Figure 1-2 Front view 2

Table 1-2 Front view 2

Callout	Description	Callout	Description
1	Scanner glass	4	Tray 1 (MP)
2	White sheet	5	USB memory port
3	Tray 1 (MP) paper width guides

ENWW	Printer overview 5

Figure 1-3 Inner view

Table 1-3 Inner view

Callout Description

1Toner collection unit

2Toner cartridge

3Imaging unit

NOTE: If you want to see the imaging unit, you need to remove the toner collection unit.

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Rear view

Figure 1-4 Rear view

Table 1-4 Rear view

Callout	Description	Callout	Description
1	Output support tray	5	Network port
2	Control board cover1	6	Cover for optional FDI kit1
3	USB memory port	7	Cover for optional Fax port1

4USB port

1Open this cover to install the optional device.

ENWW	Printer overview 7

Printer speci cations

IMPORTANT: The following speci cations are correct at the time of publication, but they are subject to change. For current information, see support.hp.com.

●Technical speci cations

●Supported operating systems

●Mobile printing solutions

●Printer dimensions

●Power consumption, electrical speci cations, and acoustic emissions

●Operating-environment range

Technical speci	cations
Table 1-5 HP LaserJet MFP M72625dn, HP LaserJet MFP M72630dn
			HP LaserJet MFP M72625dn	HP LaserJet MFP M72630dn
Model number			(25 ppm)	(30 ppm)
Product number			2ZN49A	2ZN50A
Paper handling	●	Tray 1 (MP) (100-sheet capacity)
	● Tray 2 (520-sheet capacity)
	● Tray 3 (520-sheet capacity)
	●	HP LaserJet 2 x 520-sheet paper	Optional	Optional
		feeder
	● 500-sheet output capacity
	●	HP LaserJet Printer cabinet	Optional	Optional
	●	HP LaserJet Inner nisher	Optional	Optional
		accessory
	●	HP LaserJet 2/4 hole punch	Optional	Optional
		accessory
	●	HP LaserJet 2/3 hole punch	Optional	Optional
		accessory
	●	HP LaserJet Swedish hole punch	Optional	Optional
	●	HP Job Separator	Optional	Optional
	●	Automatic duplex printing
Connectivity	●	10/100/1000 Ethernet LAN
		connection with IPv4 and IPv6

● Hi-Speed USB 2.0 printer to PC connections

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Table 1-5 HP LaserJet MFP M72625dn, HP LaserJet MFP M72630dn (continued)

			HP LaserJet MFP M72625dn	HP LaserJet MFP M72630dn
Model number			(25 ppm)	(30 ppm)
Product number			2ZN49A	2ZN50A
	●	Easy-access USB port for
		printing without a computer and
		upgrading the rmware (located
		near the control panel)
	●	IEEE 802.1 1b/g/n (NFC active	Optional	Optional
		type)
	●	Foreign Device Interface (FDI) Kit	Optional	Optional
Memory	●	1.5 GB base memory (standard/
		maximum)
Mass Storage	●	320 GB HP Secure High-	Optional	Optional
		Performance Hard Disk
Control-panel display	●	7 inch touchscreen control panel
Print	●	Prints 25 pages per minute
		(ppm) on A4 and on letter-size
		paper
	●	Prints 30 pages per minute	Not supported
		(ppm) on A4 and on letter-size
		paper
Fax	●	Analog fax kit	Optional	Optional
Copy and Scan	●	Scans 45 images per minute
		(ipm) (mono) on A4 and letter-
		size paper
	●	Copy up to 25 cpm on A4 and
		letter size paper
	●	Automatic document feeder
		(ADF) (multiple pass duplex)
	●	100-sheet document feeder
		output

ENWW	Printer speci cations 9

Supported operating systems

The following information applies to the Printer-Speci c Windows PCL 6 and HP print drivers for macOS and to the software installer.

Windows: The HP Software Installer is provided with in-box software CD or can be downloaded from the printer support website (support.hp.com.) The PCL 6 drivers on the software CD and the website support the operating systems listed in the table below.

macOS: macOS computers are supported with this printer. Use the in-box mac software CD, or go to the printer support website (support.hp.com) for assistance in downloading the macOS software for the printer.

Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.

Table 1-6 Supported operating systems and print drivers

Operating system	Print driver installed (from the software on	Notes
	the web)
Windows® XP SP3, 32-bit	An HP PCL 6 printer-speci c print driver is	Microsoft retired mainstream support for
	installed for this operating system as part of	Windows XP in April 2009. HP will continue
	the software installation.	to provide best e ort support for the
		discontinued XP operating system. Some
		features and page sizes in the print driver
		are not supported.

Windows Vista®, 32-bit	An HP PCL 6 printer-speci c print driver is
	installed for this operating system as part of
	the software installation.

Microsoft retired mainstream support for Windows Vista in April 2012. HP will continue to provide best e ort support for the discontinued Vista operating system. Some features and page sizes in the print driver are not supported.

Windows Server 2003 SP2, 32-bit	An HP PCL 6 printer-speci c print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.

Microsoft retired mainstream support for Windows Server 2003 in July 2010. HP will continue to provide best e ort support for the discontinued Server 2003 operating system. Some features and page sizes in the print driver are not supported.

Windows 7 SP1, 32-bit and 64-bit	An HP PCL 6 printer-speci c print driver is
	installed for this operating system as part of
	the software installation.
Windows 8, 32-bit and 64-bit	An HP PCL 6 printer-speci c print driver is	Windows 8 RT support is provided through
	installed for this operating system as part of	Microsoft IN OS Version 4, 32bit driver.
	the software installation.
Windows 8.1, 32-bit and 64-bit	An HP PCL 6 printer-speci c print driver is	Windows 8.1 RT support is provided through
	installed for this operating system as part of	Microsoft IN OS Version 4, 32bit driver.
	the software installation.
Windows 10, 32-bit and 64-bit	An HP PCL 6 printer-speci c print driver is
	installed for this operating system as part of
	the software installation.
Windows Server 2008 SP2, 32-bit and 64	An HP PCL 6 printer-speci c print driver is	Microsoft retired mainstream support for
bit	available for download from the printer-	Windows Server 2008 in January 2015. HP
	support website. Download the driver, and	will continue to provide best e ort support
	then use the Microsoft Add Printer tool to	for the discontinued Server 2008 operating
	install it.	system. Some features and page sizes in
		the print driver are not supported.

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Table 1-6 Supported operating systems and print drivers (continued)

Operating system	Print driver installed (from the software on	Notes
	the web)
Windows Server 2008 R2, SP 1, 64-bit	An HP PCL 6 printer-speci c print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.
Windows Server 2012, 64-bit	An HP PCL 6 printer-speci c print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.
Windows Server 2012 R2, 64-bit	An HP PCL 6 printer-speci c print driver is
	available for download from the printer-
	support website. Download the driver, and
	then use the Microsoft Add Printer tool to
	install it.

OS X 10.10 Yosemite, OS X 10.11 El Capitan, macOS, 10.12 Sierra, and 10.13 High Sierra

To install from included CD or go to support.hp.com http://123.hp.com/LaserJet follow the steps provided to the install printer software and print driver.

NOTE: Supported operating systems can change. For a current list of supported operating systems, go to support.hp.com for HP's all-inclusive help for the printer.

NOTE: For details on client and server operating systems and for HP UPD driver support for this printer, go to www.hp.com/go/upd. Under Additional information, click the links.

Table 1-7 Minimum system requirements

Windows		macOS
●	An Internet connection	●	Internet connection
●	Dedicated USB 1.1 or 2.0 connection or a network connection	●	1 GB of available hard-disk space

●2 GB of available hard-disk space

Mobile printing solutions

HP o ers multiple mobile and ePrint solutions to enable easy printing to an HP printer from a laptop, tablet, smartphone, or other mobile device. To see the full list and to determine the best choice, go to www.hp.com/go/ LaserJetMobilePrinting.

NOTE: Update the printer rmware to ensure all mobile printing and ePrint capabilities are supported.

ENWW	Printer speci cations 11

Printer dimensions

Figure 1-5 Printer dimensions

1

1

		2	2
	3		3

Table 1-8 Printer dimensions

	M72625dn/M72630dn
	Printer fully closed	Printer fully opened
1. Height	820 mm (32.3 in)	1220 mm (48.03 in)
2. Depth	620 mm (24.41 in)	1115 mm (43.8 in)
3. Width	566 mm (22.28 in)	1010 mm (39.7 in)
Weight	59.0 kg (130.1 lb.)	59.0 kg (130.1 lb.)

Power consumption, electrical speci cations, and acoustic emissions

See support.hp.com for current information.

CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert operating voltages. This will damage the printer and void the printer warranty.

Operating-environment range

Table 1-9 Operating-environment speci cations

Environment	Recommended	Allowed
Temperature	10° to 30°C (50° to 86°F)	10° to 30°C (50° to 86°F)
Relative humidity	20% to 80% relative humidity (RH)	20% to 80% (RH)

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Control panel overview

Figure 1-6 Control panel overview

Callout	Item	Description
1	Touch screen	Shows the current printer status and prompts during an operation. You can set menus
		easily using the display screen.
2	Job Status	Shows the jobs currently running, queued jobs, completed jobs, current error code or
		secured jobs.
3	Counter	Shows the amount of paper used (see “Counter button”)
4	Numeric keypad	Dials numbers and enters alphanumeric characters. You can also enter the number value
		for document copies or other options.
5	Eco	Turn on Eco mode. Turn on the Eco mode to reduce toner consumption and paper usage
		when pc-printing and copying only (see "Eco button").
6	Power/Wakeup	Turns the power on or o . When the blue LED is on, the printer is powered on and you can
		use it. To turn the printer o , press and hole this button for at least 3 seconds. Press Yes
		when the con rmation window appears.
7	Clear	Deletes characters in the edit area.
8	Interrupt	Stops a print or copy job in operation for urgent copying.
9	Stop	Stops an operation at any time. The pop-up window appears on the screen showing the
		current job that the user can stop or resume.
10	Start	Starts a job.
11	Redial/Pause	Redials the recently sent fax number or received caller ID in ready mode, or inserts a pause
		(-) into a fax number in edit mode.
12	Logout	Allows user to log out.
13	On Hook Dial	When you press this button, you can hear a dial tone. Then enter a fax number. It is similar
		to making a call using a speaker phone.
14	Reset	Resets the current printer setup.
15	Status LED	Shows the status of your printer (see "Understanding the LEDs").

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IMPORTANT: When you use the display screen, use your nger only. The screen may be damaged with anything else.

Connecting a network cable

This printer has a built-in network interface card. You can connect your printer to a network using a network cable.

Figure 1-7 Connecting a network cable

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Turning on the printer

CAUTION: To prevent damage to the printer, use only the power cord that is provided with the printer.

NOTE: Make sure that the power source is adequate for the printer voltage rating. The voltage rating is on the printer label. The printer uses either 110-127 Vac or 220-240 Vac and 50/60 Hz. A label with the printer voltage rating is located on the back of the printer.

1.Plug the power cord into the power receptacle.

2.Plug the other end into a properly grounded AC outlet.

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3.Turn on the main power switch.

CAUTION:

●You can also turn the printer on pressing the (Power/Wakeup).

●Some parts inside of the printer may be hot when power is on, or after printing.

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Understanding the LEDs

The color of the status LED indicates the printer's current status.

NOTE:

●Some LEDs may not be available depending on model or country/region (see "Control panel overview").

●To resolve the error, look at the error message and its instructions from the troubleshooting chapter (see "Troubleshooting").

●If the problem persists, call a service representative.

●Understanding the status LED

●Power LED

Understanding the status LED

Table 1-10 Understanding the status LED

Status		Description
O		●	The printer is o -line.
		●	The printer is in power save mode.
Blue	On	The printer is on-line and can be used.
	Blinking	Fax	The printer is sending or receiving faxes.
		Copy	The printer is copying documents.
		Scan	The printer is scanning documents.
		Print	●	When the status LED slowly blinks, the printer is
				receiving data from the computer.
			●	When the status LED blinks rapidly, the printer is
				printing data.

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Table 1-10 Understanding the status LED (continued)

Status		Description
Orange	On	●	A toner cartridge has almost reached its estimated cartridge life. It is recommended
			to replace the toner cartridge.
		●	A paper jam has occurred (see "Clearing paper jams").
		●	The door is opened. Close the door.
		●	There is no paper in the tray. Load paper in the tray (see "Loading paper in the tray").
		●	The printer has stopped due to a major error. Check the display message (see
			"Understanding display messages").
		●	Imaging unit has almost reached its estimated cartridge life. It is recommended to
			replace the toner cartridge.
		●	The toner collection unit is not installed in the printer or it is full (see "Replacing the
			toner collection unit").
	Blinking	●	A minor error has occurred and the printer is waiting for the error to be cleared.
			Check the display message (see "Understanding display messages"). When the
			problem is cleared, the printer resumes its original task.
		●	The toner cartridge life or imaging unit is near the end of its life. Order a new toner
			cartridge or imaging unit. You can temporarily improve print quality by redistributing
			the toner.

NOTE: Check the message on the display screen. Follow the instructions in the message or refer to the troubleshooting chapter (see "Understanding display messages"). If the problem persists, call for service.

Power LED

The color of the status LED indicates the printer's current status.

Table 1-11 Power LED

Status		Description
O		The printer is o -line.
Blue	On	●	The printer is on-line and can be used.
		●	The printer is in power save mode. When data is received, or any screen is pressed, it
			switches to on-line automatically.

NOTE: Check the message on the display screen. Follow the instructions in the message or refer to the troubleshooting chapter (see "Understanding display messages"). If the problem persists, call for service.

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Display screen and useful buttons

●Display screen

●Counter button

●Eco button

●Job Status button

●Interrupt button

Display screen

The display screen on the control panel allows user-friendly operation of the printer. Once you press the home icon () on the screen, it shows the display screen. The display screen image in this user’s guide may di er from your printer depending on its option or model.

NOTE:

●	To switch to the next display screen, press the right arrow or drag your nger across the display screen.

●Depending on the authentication setting, the printer’s users have to enter an ID and a password. In this case, the printer can only be used by an authorized user who has registered an ID and a password on the printer. Contact the printer’s administrator.

●Copy: Enters the Copy menu (see "Copying").

●Stored Document: Enters the Stored Document menu (see "Understanding the Stored Document screen").

●Shared Folder: Enters the Shared Folder menu (see "Understanding the Shared Folder screen").

●Scan to Email: Enters the Scan to Email menu (see "Scanning and sending through email").

●Scan to Server: Enters the Scan to Server menu (see "Scanning and sending via SMB/FTP").

●Scan to PC: Enters the Scan to PC menu (see "Scanning and sending to your computer").

●Scan to Shared Folder: Enters the Scan to Shared Folder menu (see "Scanning and sending to USB /shared folder").

●Quick Copy: Enters the Quick Copy menu (see "Quick copying").

●USB: Enters the USB menu. When a USB memory device is inserted into the USB memory port on your printer, USB is activated on the display screen (see "Understanding the USB screen").

●Scan to USB: Enters the Scan to USB menu. When a USB memory device is inserted into the USB memory port on your printer, Scan to USB is activated on the display screen (see "Scanning to a USB memory device").

●Machine Setup: You can browse current printer settings or change printer values (see "Printer setup").

NOTE: Some menus are only con gured by an administrator or an authorized user who has an ID and password registered on the printer by an administrator. When the printer requests, enter the ID and password.

Counter button

When you press the Counter button on the control panel, you can see the number of impressions.

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When you select Device, you can see the number of impressions by device. An impression typically refers to a single side of a sheet and not a one-sided print.

●Total Usage: Displays the total number of impressions.

●Send Usage: Displays the number of images sent via email, server, etc.

●Large Page: Displays the total number of impressions with large size paper.

●Fax Send Usage (PSTN): Displays the number of sent faxes.

When you select User, you can see the number of usage, limit, and remaining usage by each user.

Eco button

The eco feature allows you to save print resources and leads you to eco-friendly printing. When you press the Eco button, the printer turns eco mode on or o . If the eco mode is on, you can see the eco image ( ) on some features. Some options in the features are not available to use in the eco mode.

NOTE:

●Only administrators have permission for Eco Settings in Machine Setup (see "Eco Settings").

●If the printer requests a password for eco mode, you need to enter the password. Contact your administrator.

●The Eco button is activated only for Copy, Quick Copy menus.

Table 1-12 Eco button

Status		Description
O		The printer is not in Eco mode.
Green	On	The printer is in Eco mode.

Job Status button

When you press the Job Status button, the screen lists the currently running, queued, and completed jobs.

Current Job

Displays the list of jobs in progress and pending.

Pressing the job name shows more detailed information.

●No.: Gives the order of jobs.

●Job Type: Displays type of the job, such as print, copy, fax, etc.

●Job Name: Displays the name of the job.

●User: Displays the name of the job owner.

●Status: Displays the current status of each job.

●Delete: Removes a selected job from the list.

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