Panasonic KX-TD7696 Operating Instructions

Operating Instructions

DECT 6.0 Portable Station

Model No. KX-TD7696

Thank you for purchasing a Panasonic DECT 6.0 Portable Station.

Please read this manual carefully before using this product and save this manual for future use.

Please use only the battery provided and charge the battery for at least 5.5 hours before using the handset for the first time.

See page 75 for System Requirements.

This product meets IP54 classification (handset only).

Document Version 2009-03

Table of Contents

Table of Contents
Before Initial Use ......................................................................................	4
Accessories (included) ..................................................................................	4
Installation ......................................................................................................	5
Battery Installation ......................................................................................	5
Charger Connection ....................................................................................	5
Charging the Battery ...................................................................................	6
Charger Wall Mounting ...............................................................................	6
Attaching the Belt Clip .................................................................................	7
Before Operating the Handset ................................................................	8
Location of Controls ......................................................................................	8
Key Lock .....................................................................................................	9
Meeting Mode ...........................................................................................	10
Residential Mode and Office Mode ...........................................................	10
Selecting the Display Language .................................................................	11
Editing the Standby Display Name .............................................................	11
Editing the Names of the Flexible CO Keys ...............................................	12
Adjusting the Ringer Volume ......................................................................	13
Adjusting the Ringer Volume or Turning the Ringer off while
Ringing ..........................................................................................................	13
Changing the Vibrate Setting ......................................................................	14
Adjusting the Receiver/Speaker/Headset Volume ....................................	14
Changing the Usage Mode (Residential Mode/Office Mode) ...................	15
Display ..........................................................................................................	16
Soft Keys .......................................................................................................	17
Operation Outline for Residential Mode ....................................................	19
Operation Outline for Office Mode .............................................................	20
Function Menus ............................................................................................	21
Function Keys ..............................................................................................	22
Flexible CO Keys ..........................................................................................	23
Operation ................................................................................................	24
Making Calls .................................................................................................	24
Searching for an Item Stored in the Phonebook .......................................	28
Receiving Calls .............................................................................................	31
Caller ID ....................................................................................................	32
During a Conversation .................................................................................	33
Useful Features ............................................................................................	35
Making Use of the Voice Mail Service ........................................................	39
Using the Handset Phonebook .............................................................	41
Handset Phonebook ....................................................................................	41
Private Ring ..............................................................................................	41
Storing an Item in the Handset Phonebook ...............................................	41
Storing a New Item ...................................................................................	41
Editing a Stored Item ................................................................................	42
Storing an Item Using the Predialing ........................................................	43
Storing an Item Using the Outgoing Call Log ............................................	43

2

Table of Contents
Storing an Item Using the Incoming Call Log ............................................	44
Storing an Item Using the PBX System Phonebook .................................	45
Storing an Item Using the PBX Extension Phonebook .............................	46
Editing Category Names ...........................................................................	46
Assigning Hot Keys .....................................................................................	47
Entering Characters .....................................................................................	48
Character Mode Table ..............................................................................	49
Locking the Handset Phonebook ...............................................................	50
Locking the Handset Phonebook ..............................................................	50
Unlocking the Handset Phonebook ...........................................................	50
Unlocking the Handset Phonebook Temporarily .......................................	51
Deleting Stored Items ............................................................................	52
Deleting Stored Items in Handset Phonebook/Hot Key Dial/Outgoing Call
Log/Incoming Call Log ................................................................................	52
Handset Phonebook .................................................................................	52
Hot Key Dial ..............................................................................................	52
Outgoing Call Log .....................................................................................	53
Incoming Call Log .....................................................................................	53
Configuring Handset Settings ..............................................................	54
Changing the Initial Settings .......................................................................	54
Handset Setting Menu Layout ...................................................................	55
Memo Alarm Setting .................................................................................	62
Troubleshooting and Error Messages .................................................	64
Troubleshooting ...........................................................................................	64
Error Messages ............................................................................................	66
Important Information ............................................................................	67
Battery Information ......................................................................................	67
Important Safety Instructions .....................................................................	68
For Your Safety ............................................................................................	68
For Best Performance ..................................................................................	70
FCC and Other Information .........................................................................	72
Customer Information ...............................................................................	73

3

Before Initial Use

Please read “Important Information” on page 67 before using. Read and understand all instructions.

Accessories (included)

AC adaptor ..................

One Charger .......................

One Battery .........................

One

[Part No.]	[Part No.]	[Part No.]
PQLV203	PSWETD7696M	N4HHGMB00005 or
		HHR-P103
Belt Clip .......................	One Battery Cover ...............	One Screws and Washers .... Two

[Part No.]	[Part No.]	[Part No.]
PSKE1098Z1	PSKK1056Z1	Screws: PQHE5004Y
		Washers: XWG35FJ

•To order accessories, call toll free 1-800-332-5368.

4

Before Initial Use

Installation

Battery Installation

Insert the battery as shown. Close the cover as indicated by the arrow. Close the latch to secure the cover in place.

1 3

	2	4
		5

Charger Connection

Connect the AC adaptor to the charger.

To AC Outlet

•The AC adaptor should be connected to a vertically oriented or floor-mounted AC outlet. Do not connect the AC adaptor to a ceiling-mounted AC outlet, as the weight of the adaptor may cause it to become disconnected.

•Fasten the AC adaptor cord to the cord holder.

•Use only the Panasonic AC adaptor PQLV203.

WARNING

•To reduce the risk of fire or electric shock, do not overload AC outlets and extension cords.

•Do not bundle the charger's AC adaptor cord with the power cords of machines located nearby.

•Completely insert the AC adaptor/power plug into the AC outlet. Failure to do so may cause electric shock and/or excessive heat resulting in a fire.

5

Before Initial Use

Charging the Battery

At the time of shipment, the battery is not charged. Please charge the battery for at least

5.5hours before using the handset for the first time.

•When the battery has been completely charged, the charge indicator will change from red to

green. For more information, refer to “Battery Information” on page 67.

	To AC	• It is normal for the handset and
		charger to feel warm while the
	Outlet
		battery is charging.
		• Keep devices sensitive to magnetic
		fields away from the charger.
		• Use only the included charger.

Charger Wall Mounting

1. Install the two included screws in the wall, spacing them 25 mm (1 in) apart.

for	25
charger	in)(1
	mm

25 mm (1 in)

Washer

Screws

Drive the screw to this point.

2.Mount the charger securely on the wall.

•Make sure that the wall that the charger will be attached to is strong enough to support the weight of the handset and charger (270 g [0.6 lb]). If not, it is necessary for the wall to be reinforced.

•When this product is no longer in use, make sure to detach it from the wall.

6

Before Initial Use

Attaching the Belt Clip

You can attach the handset to your belt by following the steps below.

[To attach]

[To remove]

Allows phone straps and similar objects to be connected.

Insert the clip into the designated notches in the	Remove the belt clip.
handset.

7

Before Operating the Handset

Location of Controls

The headset is an option. Please use only a Panasonic headset below. KX-TCA86/KX-TCA91/ KX-TCA92

Open the cover.

A H

I

BJ

K C L

D M

E

N F O

G

[Back View]

Speaker

KPress POWER for more than 2 seconds. [Power On]

Standby mode [Power Off] Blank display

L Up

Left Right

Down

You can use the Joystick to move the cursor in the desired direction. Press the center button to confirm a selection.

8

Before Operating the Handset

A Ringer/Charger Indicator

B Headset Jack

CTALK/SP-PHONE (Speakerphone) Key

Used to make or answer calls, or toggle

between the Receiver/Hands-free*1

mode during a conversation.

D HOLD Key

Used to place a call on Hold.

E Meeting Mode Key

Used to turn Meeting Mode on or off when pressed for more than 2 seconds in standby mode.

For more information, refer to “Meeting Mode” on page 10.

F Message Key

I Display

Refer to “Display” on page 16.

J Left/Right Soft Key

Used to select the function displayed directly above each key. Functions are displayed based on the current context.

K POWER/CANCEL Key

Used to end calls, exit the Phonebook or Function mode, or turn the handset on or off.

L Joystick

Used to adjust the ringer/receiver volume, select Function menus and the function displayed directly above it, and to move the cursor to select a desired item.

M TRANSFER/CLEAR Key

Used to leave a message waiting indication, or to call back the party who left a message waiting indication.

Used to transfer a call to another party, or to clear digits or characters.

G Charge Contact	N INTERCOM Key
H Receiver	Used to make or answer intercom calls.
	O Microphone

*1 You can talk with the other party alternately through the speaker in a quiet room.

During a conversation using a headset, Hands-free mode does not work.

Key Lock

You can lock all keys other than the Joystick while the handset is in standby mode.

[Display Icon]

Unlocked

Locked

Press the Joystick for more than 2 seconds to lock/unlock.

9

Before Operating the Handset

Meeting Mode

Meeting Mode allows you to turn off the ringer and set the handset to vibrate when calls are received. This can be useful in situations where you do not want to be disturbed, such as during a meeting.

When Meeting Mode is active, the microphone’s sensitivity is increased, and the following features are turned off automatically, regardless of their settings.

–Ringer Volume

–Ring On Charger

–Auto Answer

–Key Tone

–Range Alarm

–Low Battery Alarm

•If you set the handset on the charger during Meeting Mode, the handset will not

vibrate*1.

*1 Please note that if you set the handset on the charger while receiving an incoming call, vibration will stop. Once the vibration stops, the handset will not vibrate again for that call, even if the handset is lifted up again. (If Quick Answer is set, lifting up the handset will answer the call.)

Residential Mode and Office Mode

You can choose one of the following modes depending on how you intend to use the handset:

–Residential Mode

This mode is designed for residential use.

–Office Mode

This mode is designed for business use.

Note

The soft keys and procedures vary depending on the mode.

Please note that the soft keys and procedures in this manual are based on Residential mode.

For details about soft keys differences, see “Soft Keys” on page 17.

For details about procedure differences, see “Operation Outline for Residential Mode” on page 19 and “Operation Outline for Office Mode” on page 20.

10

Before Operating the Handset

Selecting the Display Language

You can select the desired language (English/Spanish/French).

Press the	Select “		Press the	Select	Press the
Joystick.	Setting		Joystick.	“Display	Joystick.
	Handset”.			Option”.

Select	Press the	Select the desired language.	Press the
“Language”.	Joystick.	(Auto/English/Español/	Joystick.
		FRANÇAIS)

•When set to “Auto”, the language settings of the PBX will be used.

•The display language of both the handset and PBX can be selected, and both should be set to the same language. For more information, refer to the user documentation for your PBX.

Editing the Standby Display Name

You can edit the name of the standby mode display of the handset.

Press the Joystick. Select “			Setting Press the Joystick. Select “Display
		Handset”.			Option”.

Press the Joystick.	Select “Standby	Press the Joystick. Select “Edit”.
	Display”.
	Enter name.
	(max. 16 characters)
Press the Joystick.		Press the Joystick.

•To enter characters, see page 48.

11

Before Operating the Handset

Editing the Names of the Flexible CO Keys

You can edit a name for each flexible CO key of the handset.

Press the	Select “		Press the	Select “Key			Press the
Joystick.	Setting		Joystick.	Option”.			Joystick.
	Handset”.

Select “F-CO			Press the	Select the	Press the		Select the
Key Name”.			Joystick.	desired base.	Joystick.		desired flexible
				(Base 1-4)			CO key.
			Enter name.
			(max. 12 characters)
Press the					Press the
Joystick.					Joystick.

•To enter characters, see page 48.

12

Before Operating the Handset

Adjusting the Ringer Volume

Press the Joystick. Select “			Press the Joystick. Select the desired
		Ringer	setting. (Step Up/
		Volume”.	Step Down/Level
			1-6/Off)

Press the Joystick.

•To set the ringer pattern, see page 56.

Adjusting the Ringer Volume or Turning the Ringer off while Ringing

While receiving a call

[To adjust the ringer volume]

Move the Joystick UP or DOWN to adjust the volume.*1

[To turn the ringer off]

OR

Press the Joystick.

Press CANCEL.

*1 The adjusted volume level will also be used for subsequent calls.

•If you attach the headset while receiving an incoming call, the ring from the handset does not switch to the headset. If you attach the headset before receiving an incoming call, and headset tone is set to on, a tone will be heard from the headset. If Vibrate is set to on, the handset will vibrate whether a headset is attached or not.

13

Before Operating the Handset

Changing the Vibrate Setting

Press the	Select “		Press the	Select	Press the
Joystick.	Setting		Joystick.	“Incoming	Joystick.
	Handset”.			Option”.

Select	Press the	Select one of the following:	Press the
“Vibrate”.	Joystick.	– Vib.& Ring	Joystick.

–Vib.® Ring

–Off

•To set Vibrate only, without ringing, select “Vib.& Ring” and set the Ringer Volume to off, or turn Meeting Mode on. (See page 10, 13.)

Adjusting the Receiver/Speaker/Headset Volume

During a conversation

Move the Joystick UP or DOWN to adjust the volume.

(Receiver Volume—Level 1-4, Speaker Volume—Level 1-6, Headset Volume—Level 1-4)

14

Before Operating the Handset

Changing the Usage Mode (Residential Mode/Office

Mode)

Press the	Select “		Press the	Select	Press the
Joystick.	Setting		Joystick.	“Other	Joystick.
	Handset”.			Option”.

Select	Press the	Select the desired mode:		Press the
“ResidentialMode”. Joystick.		–	On: Residential mode	Joystick.
		–	Off: Office mode

15

Before Operating the Handset

Display

A

B

C

D

E

F

A

Within range of a Cell Station

B Extension Number and Name

(CS)

To edit the standby display name, see

page 11.

Out of range

C

Auto Answer

Intercom Indicator

Call Forwarding (See

page 35.)

Off-hook Status

Do Not Disturb (See

page 35.)

Message Waiting

Ringer Volume OFF

(See page 13.)

Phonebook

Meeting Mode (See

page 10.)

Battery Indicator*1

Vibrate (See page 14.)

Full

D Incoming Call Log Status

E Date and Time Display

F Soft Keys (See page 17.)

Low

Needs to be charged.

*1 Refer to “Battery Information” on page 67.

16

Before Operating the Handset

Soft Keys

Icons and information shown on the display will vary depending on the context. To select an item shown on the display, press the corresponding soft keys.

	Opens the Handset Phonebook.		Displayed when in Special
	Pressing this key for more than 2		character entry mode.
	seconds locks the Phonebook.*1		Pressing this key switches to
			Alphabetic character entry mode.
*2	Displayed when in Phonebook		Inserts a dialing pause.
	Lock.
	Pressing this key and then
	entering the password (default:
	1234), unlocks the Phonebook
	temporarily.
	Pressing for more than 2
	seconds, then entering the
	password (default: 1234), unlocks
	the Phonebook.
	Stores a new item in the	CLR	Clears digits or characters.
	Phonebook.
	Opens the PBX System		Turns the microphone mute on or
	Phonebook.	*2	off during a conversation.
			Flashes when Mic Mute is on.
	Opens the PBX Extension		Turns the ringer off.
	Phonebook.
	Displays the caller information		Opens the main menu.
	stored in the Handset Phonebook	*2	Pressing this key for more than 2
	while receiving a call.		seconds locks all keys.
	Displays the caller information		Returns to the previous display.
	stored in the system while	*2
	receiving a call.
*2	Establishes a multiple-party		Opens the list menu (edit/delete in
	conversation (Conference).	*2	the Phonebook, etc.).
	Searches for an item in the		Confirms the entry.
	Phonebook alphabetically.
	Displayed when in Alphabetic		Displayed when in Key Lock
	character entry mode.		mode. Pressing this key for more
	Pressing this key switches to		than 2 seconds unlocks the keys.
	Numeric character entry mode.
	Displayed when in Numeric		Advances to the next display.
	character entry mode.
	Pressing this key switches to
	Special character entry mode.

17

Before Operating the Handset

	Displays the Outgoing Call Log.		Used to clear the Memo Alarm
			display setting.
*2	Displays the last dialed number.		Used to enter an “X” when storing
			the Line Access CD.
	Opens the Incoming Call Log.		Disconnects the current call and
		*2	make another call without
			hanging up.
	Opens the Incoming Call Log		Used to register the handset with
	Group.		the PBX simply.
	Used to select an item when in		Displayed when it is possible to
	setting mode.		use an arrow key to make a
			selection.
	Used to select AM or PM when		Displayed when the
	setting the Memo Alarm feature.		corresponding soft key has no
			function.
	Display a list of flexible CO keys.		Display a list of Phonebooks and
			call logs.

*1 This function is only available in Office mode.

*2 This soft key appears only in Office mode.

18

Before Operating the Handset

Operation Outline for Residential Mode

Handset functions are accessed through the display menu and selected with the Joystick and soft keys.

[Function Keys]			[In standby mode]	[Flexible CO Keys]

OR

[Main Menu]

Select the desired item, then press .

“H/S Phonebook”

“Incoming Log” *1

“Outgoing Log”

“PBX Phonebook”							“EXT Phonebook”				“Group Log”

*1 Moving the Joystick displays the phone number.

•To enter characters, see page 48. To search for an item stored in the Phonebook, see page 28.

19

Before Operating the Handset

Operation Outline for Office Mode

Handset functions are accessed through the display menu and selected with the Joystick and soft keys. The guidance display is shown in standby mode for easy operation.

[Function Keys]				[In standby mode] *1				[Flexible CO Keys]

[Main Menu]

“H/S Phonebook”

“Incoming Log” *2

“Outgoing Log”

“PBX Phonebook”							“EXT Phonebook”				“Group Log”

*1 You can select whether the guidance display is shown or not. (See page 59.) *2 Moving the Joystick displays the phone number.

•To enter characters, see page 48. To search for an item stored in the Phonebook, see page 28.

20

Before Operating the Handset

Function Menus

Press the Joystick to display the main and sub menus.

Main Menu—While in Standby Mode

Ringer Volume:

Accesses the “Ringer Volume” setting.

New Phonebook:

Stores a new item in the Phonebook.

Memo Alarm:

Accesses the “Memo Alarm” settings.

Setting Handset:

Accesses the “Setting Handset” settings.

PBX Program:

Enters PBX Personal Programming mode.

For PBX Personal Programming, refer to the user documentation for your PBX. Press to exit from PBX Personal Programming mode.

Sub Menu—While Off-hook/During a Conversation

Phonebook:

Opens the Phonebook.

New Phonebook:

Stores a new item in the Phonebook.

Outgoing Call Log:

Enters the Outgoing Call Log.

Incoming Call Log:

Enters the Incoming Call Log.

21

Before Operating the Handset

Function Keys

Functions of the handset can be activated through the display key list. Move the Joystick to display the feature key list.

1: Redial

Redials the last dialed number.

2: Fwd/DND

Displays and/or sets Call Forwarding and Do Not Disturb.

3: Flash/Recall

Disconnects the current call and make another call without hanging

up.

4: Auto Answer

Answers an incoming call automatically in hands-free mode. “A.Ans” is displayed in standby mode.

5: Conference

Establishes a multiple-party conversation.

6: Pause

Inserts a dialing pause.

7: Auto Dial

Makes a call through PBX Personal/System Speed Dialing.

0: PBX Program

Enters PBX Personal Programming mode. Press to exit from PBX Personal Programming mode.

•For PBX Personal Programming, refer to the user documentation for your PBX.

	Shortcut Combinations
Redial	Conference
Fwd/DND	Pause
Flash/Recall	Auto Dial
Auto Answer	PBX Program

•For operation, see page 24.

•To edit the function key list, see page 58.

22

Before Operating the Handset

Flexible CO Keys

A flexible CO key can be used either to seize a line in order to make or receive an outside call (F-CO key), or used as a function key. Press or move the Joystick to display

the flexible CO key list. Here you can access the 12 flexible CO keys. The icon shown beside each F-CO key indicates line status similarly to the LED indicators on a Proprietary Telephone; is the same as a green LED, and is the same as a red LED.

[Example]

Understanding the F-CO Key Icons*1

(on):

(flashing rapidly):

(flashing slowly): (on):

(flashing rapidly):

(flashing slowly): (no icon):

You are currently using this line.

You have an incoming call on this line.

(An outside call is coming in on a single extension.) You have a call on hold on this line.

This line is in use by someone else. You have an incoming call on this line.

(An outside call is coming in on multiple extensions simultaneously.) Someone has a call on hold on this line.

This line is idle.

*1 The meanings of these icons vary depending on the status of the CO line.

•To select a key, press its key number, or move the Joystick to select the desired key and press .

•To edit the names of flexible CO keys, see page 12.

•For more information, refer to the feature documentation for your PBX.

23