BlackBerry R1900G 1 4 User Manual

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Installation and User’s Guide

BlackBerry Wireless Handheld

Beta Version Single Band 1900 MHz

GSM/GPRS Networks

Internal evaluation only Not for public distribution

Installation and Users Guide Last revised 18/01/01 Part Number: Rev. 001 Alpha 1 At the time of printing, documentation complies with versions: Operating System 2.0.13, Applications 2.0, and Desktop 2.0.

© 1999-2000 Research In Motion Limited. All rights reserved. RIM, the RIM logo, Research In Motion, BlackBerry Wireless Handheld, BlackBerry, BlackBerry Exchange Edition, the BlackBerry logo, the envelope in motion symbol and Always On, Always Connected are trademarks of Research In Motion Limited. RIM, Research In Motion Registered U.S. Patent and Trademark Office. Puma Technology, Inc. Puma Technology, the Puma Technology logo, DSX Technology, the DSX Technology logo, Intellisync, the Intellisync logo and Intellisync Ready logo are trademarks of Puma Technology, Inc. that may be registered in some jurisdictions.

Windows 95/98/2000, Exchange and Outlook are either trademarks or registered trademarks of Microsoft Corporation. All other brands, product names, company names, tradema rks and service marks used herein are the property of their respective owners.

The BlackBerry Wireless Handheld is a Beta product that is still in development and Research In Motion Limited does not warrant the performance of the BlackBerry Wireless Handheld in any way.

RESEARCH IN MOTION LIMITED DISCLAIMS ANY IMP LIED WARRANTIES, REPRESENTATIONS OR CONDITIONS, INCLUDING, WITHOUT LIMITATION ANY WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE

. All Beta Materials are provided AS IS and it is the users responsibility to take prudent and appropriate measures to back up data and otherwise protect against the loss of data, damage to the integrity of files or damage to computer processing resources. Appearance, functionality and quality of the product will improve prior to general release.

While every effort has been made to ensure technical accuracy, information in this document is subject to change without notice and does not represent a commitment on the part of Research In Motion Limited.

Warning: This document is for the use of licensed users only. Any unauthorized copying, distribution or disclosure of information is a violation of copyright laws.

For more information on BlackBerry, call: Research In Motion Limited 295 Phillip Street, Waterloo, Ontario, Canada N2L 3W8 Tel. (519) 888-7465 Fax (519) 888-6906 www.rim.net Printed In Canada

FCC compliance statement (USA)

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

• This device may not cause harmful interference, and

• This device must accept any interference received, includi ng

interference that may cause undesired operation.

WARNING

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interfere nc e in a r es id en ti al ins t alla t io n. Th is e q uip m en t ge ne rat es , u s es and can radiate radio frequency energy and, if not installed and used in accordance with the manufacturers instructions, may cause interference harmful to radio communications.

There is no guarantee, however, that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, w hich can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Changes or modifications to this unit not expressly approved by the party responsible for compliance could void the user’s authority to operate this equipment.

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from

that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for

help.

Industry Canada Certification

This device complies with Industry Canada RSS 133, under certification number TBD.

Class B compliance

This device complies with the Class B limits for radio noise emissions as set out in the interference-causing equipmen t standard entitled Digital Apparatus, ICES-003 of Industry Canada.

Import ant s afety informat i on

Please read these safety and operation instructions provided in this manual before operating the BlackBerry Wireless Handheld, its docking/charging cradle, or any other BlackBerry Wireless Handheld charging units. Retain these instructions for future use.

ELECTRICAL SAFETY

This equipment is intended for use when supplied with power or charging from the Docking/Charging Cradle ASY-02761-001 or other associated charging units approved by RIM with North American AC Adapter unit PWR-02908-003. Other usage will invalidate any warranty provided with this apparatus and may be dangerous.

ACCESSORIES

Use only those accessories approved by RIM. The use of any other accessory types will invalidate any approval or warranty applicable to the handheld and may be dangerous.

EXPOSURE TO RADIO FREQUENCY SIGNALS

Your wireless handheld portable device is a low power radio transmitter and receiver. When it is ON, it receives and also sends out radio frequency (RF) signals.

Your wireless handheld complies with Federal Communications Commission (FCC) guidelines respecting safety levels of RF exposure for handheld wireless devices, which in turn are consistent with the following safety standards previously set by both U.S. and international standards bodies:

• Institute of Electrical and Electronics Engineers (IEEE) C95.1

(1999)

• National Council on Radiation Protection and Measurements

(NCRP) Report 86 (1986)

• International Commission on Non-Ionizing Radiation

Protection (ICNIRP) (1996)

To maintain compliance with FCC RF exposure guidelines, use only RIM supplied or approved accessories. When carrying the wireless handheld while on, use the specific RIM holster that has been tested for compliance. Use of non-RIM approved accessories may violate FCC RF exposure guidelines.

ANTENNA CARE

Use only the supplied integral antenna. Unauthorized antenna, modifications, or attachments could damage the ha ndheld an d may violate FCC regulations.

DRIVING

Check the laws and regulations on the use of wireless devices in the areas where you drive. Always obey them. Avoid using the handheld in any environment requiring your full attention, such as when driving a vehicle. If you need to use your handheld while driving, have a passenger in the ve hicle use the han dheld for y ou, or find a safe location to halt your vehicle prior to using the handheld Do not use any charging unit as a means of storing your handheld while in a vehicle.

RF signals may affect improperly installed or inadequately shielded electronic systems in motor vehicles. Check with the manufacturer or its representative regardi ng your vehi cle. You sh ould also cons ult the manufacturer of any equipment that has been added to your vehicle.

For Vehicles Equipped With An Air Bag

An air bag inflates with great force. DO NOT place objects, including both installed or portable wireless equipment, in the area over the air bag or in the air bag deployment area. If in-vehicle wireless equipment is improperly installed and the air bag inflates, serious injury could resu lt.

ELECTRONIC DEVICES

Most modern electronic equipment is shielded from RF signals. However, certain electronic equipment may not be shielded against the RF signals from your wireless handheld.

Pacemakers

Consult a physician or the manufacturer of your pacemaker if you have any questions regarding the effect of RF signals on your pacemaker. If you have a pacemake r, ensure that you ar e using the handheld in accordance with the safety requirements associated with your particular pacemaker, which may include the following:

• Always keep the handheld more than 20 cm (six inches) from

the pacemaker when the handheld is turned ON;

• Do not carry the handheld in a breast pocket;

• If the handheld has a voice option, use the ear opposite the

pacemaker for making and receiving calls to minimize the potential for interference.

• If you have any reason to suspect that interference is taking

place, turn your handheld OFF immediately.

Hearing Aids

Some digital wireless devices may interfere with some hearing aids. In the event of such interference, consult your service provider or contact the manufacturer of your hearing a id to discuss alt ernativ es.

Other Medical Devices

If you use any other personal medical device, consult the manufacturer of your device to determine if they are adequately shielded from external RF energy. Your physician may be able to assist you in obtaining this information.

Turn your handheld OFF in health care facilities when any regulations posted in these areas instruct you to do so. Hospitals or

health care facili ti es may b e us ing equi pme nt t ha t cou ld be sensitive to external RF energy.

Posted Facilities

Turn your handheld OFF in any facility where posted notices so require.

AIRCRAFT

Federal Aviation Administration (FAA)/FCC regulations prohibit using the radio of your handheld while in the air. Switch the radio of your handheld OFF before boarding an aircraft. The effect of the use of your handheld’s radio in an aircraft is unknown. Such use may affect aircraft instrumentation, communication and performance, may disrupt the network, may otherwise be dangerous to the operation of the aircraft, and may be illegal. All other applications of your handheld may be used in accordance with airline regulations for electronic devices.

BLASTING AREAS

To avoid interfering with blasting operations, turn the wireless feature of your handheld OFF when in a “blasting area” or in areas posted: “Turn off two-way radio”. Obey all signs and instructions.

POTENTIALLY EXPLOSIVE ATMOSPHERES

Turn your handheld OFF when in any area with a potentially explosive atmosphere and obey all signs and instructions. Sparks in such areas could cau se an explosion or fire resulting in bodily injury or even death.

Areas with a potentially explosive atmosphere are often, but not always, clearly marked. They include fueling areas such as gasoline stations; below deck on boats; fuel or chemical transfer or storage facilities; vehicles usin g li que fied pe tr oleu m ga s (such as propane or butane); areas where the air contains chemicals or particles, such as grain, dust , or metal powde rs; and any oth er area where you would normally be advised to turn off your vehicle engine.

ADDITIONAL SAFETY GUIDELINES

Battery: Discard the handheld properly. As the unit contains a lithium battery, neither the handheld nor the lithium battery should be disposed of in fire. Dispose of the handheld containing the lithium battery in accordance with the laws and regulations in your area governing disposal of such cell types.

Power source: The docking/charging cradle and any other charging units should be operated only from the type of power source indicated on the marking l abel. Refe r to th e operat ing instru ctions in this manual for more information on the battery and power supply. Do not overload wall outlets, extension cords, or integral convenience receptacles as this may result in a risk of fire or electric shock.

Liquids and foreign objects: Never push objects of any kind into the BlackBerry Wireless Handheld or its cradle through openings as they may short-out parts and this may result in a fire or electric shock. Do not use the handheld or cradle near water (for example near a bathtub, or a sink, in a wet basement, near a swimming pool, etc.). Never spill liquid of any kind on the handheld or its docking/ charging cradle. Unplug the docking/charging cradle from the wall before cleaning.

Care: Do not use liquid or aerosol cleaners. Clean only with a dry cloth.

High heat: The handheld and any accessories should be situated away from any heat sou rces, such as radia tors, h eat reg isters , stov es, or other apparatus (including amplifiers) that produce heat.

Power Cord: Protect the power cord from being walked on or pinched particularly at plugs, convenience receptacles, and the point where they exit from the apparatus. Unplug this apparatus during lightning storms or when used for long periods of time.

Service: Unplug the docking/charging cradle from the wall and refer the handheld, d ocking/c har ging cra dle and any acce ssories for service to qualified service personnel if:

• the power supply cord or plug is damaged

• liquid has been spilled or objects have fallen into the handh eld

or docking/charging cra dle

• the handheld, docking/charging cradle or accessory has been

exposed to rain or water

• the handheld, docking/charging cradle or accessory has been

dropped or damaged in any way

• the handheld, docking/charging cradle or accessory does not

operate normally by foll owing the instru ctions contai ned in this manual

• the handheld, docking/char gin g cr adl e or access ory exhibits a

distinct change in performance.

All servicing should be undertaken by qualified service personnel.

WARNING

WARNING: To reduce the risk of fire or electric shock, do not expose this apparatus to rain or moisture. Adjust only those controls that are covered in this manual. An improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the handheld or docking/charging cradle to its normal operation.

Failure to observe all safety instructions contained in this manual will void the Limited Warranty, and may lead to suspension or denial of services to the offender, or legal action, or both.

Welcome to your wirele ss solution

BlackBerry is a mobile email solution that includes the BlackBerry Wireless Handheld and docking/charging cradle, and desktop software for use on a wireless data network.

Equipped with a 160x160 pi xel screen, rechargeable battery, flash memory, “al ways on, always conn ected” wireless technology and QWERTY keyboard design, the handheld provides users with the ultimate palm-sized handheld for messaging and personal information.

Get ready to experience the power of messaging with your handheld us ing functions such as:

• Messages: Receive, read, reply to, compose, forward, save, file,

and delete email messages.

• Compose: Create and send messages to Internet email

addresses and to other handhelds.

• Saved Messages: Store messages for future viewing.

• Search Messages: Locate messages in seconds with the

powerful search tool.

• Address Book: Store your personal directory of contact

information, such as multiple phone and fax numbers, and email addresses. Enter notes for individual contacts and search the database to find specific contacts.

• Calendar: Keep track of appointments using one of the two

calendar views: Day or Month.

• MemoPad: Compose, edit, and delete notes, memos and lists.

Welcome to your wireless solution — About this guide

• Alarm: Set the alarm on the handheld to sound every day or on

weekdays only.

• Options: Customize th e way th e handh eld noti fies you o f new

messages; set the password; add, edit, and delete AutoText entries; set the current date; program the automatic on/off feature.

• Lock: Lock the handheld with a password security screen so

that only you can use it. (This function is only visible in the Home screen after you have set a password.)

• Turn Wireless Off / Turn Wireless On: Turn th e handheld’s

radio off when it may interfere with other radio communications, such as during a flight. Turn on the radio again to send and receive messages.

• Power Off: Turn off the handheld at night or on weekends.

About this guide

This guide provides information for operating the handheld and for installing the desktop software.

Note

Tip

Notes will appear in this format and will contain additional information to help you perform the task being described.

Tips will appear in this format and will provide information about performing tasks and offer different options to perform tasks.

A summary, including a list of more tips, is included at the end of each chapter.

Installation and User’s Guide

Welcome to your wireless solution — Other documentation available

Other documentation available

The Desktop Software Online Help offers online help to guide you and answer your questions. In the desktop software, select Help from any active window.

Contents of your package

Your package should contain the following:

• Handheld

• Cradle

• Holster

• This “Installation and User’s Guide”

If something from this package is missing or not working properly, contact the point of purch ase.

System Requirements

The following components are required to install the BlackBerry Desktop Software:

• Intel-compatible 486 or higher desktop computer with an available seri al port

• Windows 95/98/2000 with 8 Mb of RAM

• Microsoft Exchange Client, Microsoft Outlook 97, Outlo ok 98 or

2000 (Workgroup installation), with an email account on a Microsoft Exchange Server version 4.0 or higher, that is capable of receiving email from the Internet

You have a Microsoft Exchange email account if:

• you will be running Microsoft Outlook as your email client an d,

Installation and User’s Guide

Welcome to your wireless solution — System Requirements

in Outlook, if you select Tools>Services, the dialog box contains a list of services that includes Microsoft Exchange Server.

Installation and User’s Guide

Getting started

To start sending and receiving email, you will need to perform some brief setup tasks on the handheld, namely inserting the SIM card, charging the internal battery, turning on the radio, and ensuring that the handheld is registered with the wireless network. You need to set up your computer by installing the desktop software, and connecting your handheld to your PC. Once setup is complete on the handheld and the PC, you can check that your email redirection is enabled, send and read a test message, and then configure your handheld’s options.

Getting started — Before you begin

Before you begin

You should familiarize yourself with some of the handheld’s basic features before sending and receiving email messages.

When you turn on your handheld, the Home screen appears. This screen is your starting point for using the handheld’s functions. It displays the date and time, the current signal strength, the battery level of the handheld, and the function icons. The Home screen also displays notification of any new messages or alarms.

You can return to the Home screen from most functions by pressing

ESC key.

the

Installing the desktop software

You must install the desktop software to send and receiv e email and use the other desktop software tools.

1. Insert the CD into the appropriate drive. The Setup program starts automatically.

2. Follow the instructions on your screen, using the default paths and names recommended for the desktop softwa re.

Installation and User’s Guide

Getting started — Before you begin

When Setup is complete, you may choose to open the Readme file and run the desktop software right away. After installation is complete and you have restarted your PC, yo u will be prompted to choose an email box profile fro m a drop-d own list . For more detail s, see “Using the Desktop Software” on page 51.

About battery use and charging

The handheld is battery powered and you should familiarize yourself with proper battery use and care. There is no external battery required; your handheld is powered by an internal, rechargeable battery. When you first receive your handheld you must charge the internal lithium battery for the first time.

To connect the cradle to your PC

You will need to know how to connect the charging cradle to your PC and how to use the cradle to charge the handheld’s internal battery. When connecting the handheld to your PC, use only the cradle supplied with your BlackBerry.

3. Insert the end of the cradle cable into a COM port on the back of

your PC.

4. Place the handheld in the cradle by aligning the connector port

on the bottom edge of the handheld with the connector prongs of the cradle and press the handheld firmly into place.

To charge the internal battery for the first time

1. Connect the North Americal AC Adapter to the cradle’s serial

port connector as illustrated below .

Installation and User’s Guide

Getting started — Before you begin

2. Plug the cradle i nt o a w a ll outlet and make su re the handheld is placed properly in the cradle. After a few seconds, the Home screen should appear.

3. Allow the handheld to charge to full battery power before using it. When the ha ndh eld is charging, the ba t tery ic on (in t he top right corner of the Home screen) will change to a charging icon. Once the handheld is fully charged, the battery icon will replace the charging icon.

Note

Installation and User’s Guide

The cradle does not need to be connected to your PC for charging to occur.

Getting started — Using the Handheld

Recharging the internal battery

Follow the same procedure as described above to recharge the handheld’s battery when necessary. From an empty battery, a full charge can be achieved in approximately 3 hours. It is not necessary to drain the battery co mpletely before recharging.

Removing the handheld from the cradle

To remove the handheld from the charging cradle, brace the bottom of the cradle with one hand and gently pull the handheld up and out of the cradle.

Note

If the battery level becomes too low, the signal strength bars (located in the top right corner of the Home screen, next to the battery icon) will not appear. This signal indicates that it is time to recharge the handheld. In this state, the handheld will not function until the battery is recharged.

Using the Handheld

In the Home screen, you can select any of the handheld’s main functions. Use the trackwheel to scroll through the icons. The name of each function appears at the bottom of the screen. To select a function, scroll to the appropriate icon and click the trackwheel.

You can also select a function by pressing the underlined character in the function’s name. For example, press M for Messages.

To turn on the handheld

Press the silver key to turn on the handheld. The Home screen appears, from which you can select any of the handheld’s main

functions.

Note

If the SIM card is not inserted, or not inserted properly, the handheld will not function correctly. See page 22 for information on inserting the SIM card.

Installation and User’s Guide

Getting started — Inserting the SIM card

To turn off the handheld

To turn off the handheld, press and hold the silver key.

Inserting the SIM card

Your Subscriber Identity Module (SIM) card, supplied by your service provider, stores information about your service plan, phone numbers, and messages. You must insert the SIM card into your handheld before you can send and receive messages.

The SIM card fits into a holder that helps it slide into the handheld.

To insert the SIM card

1. If your handheld is currently on, press and hold the silver key to turn off the hand held.

Note

2. Your SIM card may be attach ed to a larger, credit-card-sized carrier. If so, carefully break the SIM card out of its carrier.

3. To remove t he SIM card holder fro m the handheld, pres s the release tab on the bottom of the handheld to the right. The card holder will slide partly out . Gen tly pu ll the S IM c ard holder out the rest of the way to remove it fully.

4. To ensure proper placement, rest the holder on a flat surface and place the SIM card on top of the holder with the notches aligned, as shown in the following illustration. Both the SIM card and the holder have a notch on the bottom-left side.

Installation and User’s Guide

To prevent damage to the memory on your SIM card, always turn off the handheld before inserting or removing the card. Be careful not to scratch or bend the card, or expose it to static electricity or wet conditions while you are inserting or removing it.

Getting started — Inserting the SIM card

5. Hold the hand held in o ne hand, wi th the keybo ard and sc reen

facing upward. Slide the SIM card (face up, in its holder) into the handheld as shown in the illustration. It will click when fully inserted.

6. Press the silver key to turn the handheld on. If necessary,

continue charging the battery.

Installation and User’s Guide

Getting started — Registering with the network

Registering with the network

After you turn on the wireless radio, a Registration message should arrive. In the rare case th at t he Reg istra ti on mes sag e do es n ot a rr ive, check the Home screen to ensure you are in coverage. (You are in coverage if you have one or more bars beside the coverage indicator in the top right corner of the Home screen.) Register your handheld using this procedure.

1. In the Home screen, scroll to the Options icon and click. The Device Options screen appears.

2. Scroll to Network and click. The Network screen appears. Ensure that the Radio field is set t o On. Click to view the menu. Scroll to Register now and click. A message confirms that the registration message was sent. If you are in coverage, a confirmation message should arrive within a few seconds.

3. Press the

Installation and User’s Guide

ESC key twice to return to the Home screen.

Getting started — Sending a test message

Sending a test message

Now that you have activated your handheld and completed the installation, you are ready to begin sending and receiving email.

1. In the Home screen, scroll to the Compose icon and click. The

To: screen appears.

2. Click the trackwheel to view the menu; scroll to New Address

and click. The New Address screen appears.

3. Type your own name and email address using the trackwheel

to move from field to field.

Tip

In the Email field, press the SPACE key where the ‘@’ and ‘.’ punctuation should appear. The handheld will insert them for you.

4. Click the trackwheel to view the menu. Select Save Address by

clicking again. You return to the To: screen with your own email address selected.

Installation and User’s Guide

Getting started — Reading your test message

5. Click the trackwheel to view the menu. Select Use plus your email address by clicking again.

6. Type a subject l ine such as “Test” and press

ENTER. Type your

message. When your message is complete, click the trackwheel to view the menu. Select Send by clicking again. The Messages screen appears.

If you are in coverag e (a s in dicat ed b y t he nu mber of bars beside the antenna icon in the Home screen), a checkmark will appear beside the message to show that your message was transmitted successfully.

Note

If you are not within coverage, you do not need to cancel sending your message. The handheld will automatically send the message once you return to an area with sufficient coverage.

Reading your test message

When you receive your test message, follow these steps to read it.

1. In the Home screen, scroll to the Message Centre icon and click. The Messages screen appears.

Installation and User’s Guide

Getting started — Configuring handheld options

2. Scroll to the test messa ge’s header and click to view the menu.

Select Open by clicking again.

Tip

3. When the new message appears on your screen, scroll down to

read the entire message. Scroll up past the subject line to view the recipient(s), sender, and time.

4. Press

To open messages quickly, scroll to and highlight the message in the Messages screen and double-click the trackwheel.

ESC to return to the Messages screen.

Configuring handheld options

Now that you have sent and received your first wireless email message, you should configure some of the handheld’s basic options.

Setting the date and time

1. In the Home screen, scroll to the Options icon and click. The

Device Options screen appears.

2. Scroll to Date/Time and click. The Date/Time screen appears.

Scroll to the fie ld you would like to set, then press the SPACE key to scroll through your optio ns.

Installation and User’s Guide

Getting started — Configuring handheld options

3. Click the trackwheel to view the menu. Scroll to Save and click. You return to the D evice Options screen.

Using password protection

Set a password for your handheld to ensure greater security. Once the handheld is left idle for a specified amount of time, you will need to type your password to use the handheld. You can also manually activate the password security screen by selecting the Lock function from the Home screen. You should lock your handheld if you leave it unattended.

If you do not want the password security screen to appear, you must disable your password in the Security screen.

Installation and User’s Guide

Getting started — Configuring handheld options

If you have entered information in the Owner screen of the Options function, it will appear on the password security screen. We recommend that you include your own (or your company’s) contact information in case the handheld is lost.

Note

If an incorrect password is entered 10 times, all information could be erased from the handheld for security reasons. The handheld’s radio is turned off and the radio icon is removed from the Home screen. You will need to reload the applications before you can use your handheld again. You should regularly back up any information from your handheld that might not have originated on your PC. See “Using the desktop software“ in this guide or the “B ackup and Restore online help” for more information.

To enable password protection

You should set a password so that no one can use your handheld without knowing the password.

1. In the Home screen, scroll to the Options icon and click. The

Device Options screen appears.

Installation and User’s Guide

Getting started — Configuring handheld options

2. Scroll to Security and clic k. The Secu rity screen appears. In the Password field, press the

SPACE key to enable the password. A

dialog box appears, prompting you to enter a password of at least 4 characters. Press

ENTER when you are finished. You will

have to enter your password again for verification.

3. In the Security Timeout field, set how much idle time should pass before the password security screen will appear. To do so, press and hold the settings. Release the

SPACE key to scroll through the timeout

SPACE key to set the field to your

preference.

4. Click the trackwheel to view th e me nu. Scroll to Save and click.

You return to the D evice Options screen.

Installation and User’s Guide

Getting started — Configuring handheld options

Note

The password security screen will show your contact information (if you have entered it in the Owner screen) or it will prompt you to Press any key. Type the first letter of your password to gain access to the Enter Pa ssword dialog box. Type the remaining letters of your password to resume using the handheld.

Once you have enabled the password, you will need to enter it to connect to the desktop software and to open the security screen again.

If you turn off the handheld with the password security screen enabled, you will need to enter the password once you turn on the handheld again.

To lock the handheld

Once you have enabled your password in the Security screen, you can lock the handheld whenever you like. A lock icon wil l appea r in the Home screen.

1. In the Home screen, scroll to the Lock icon and click. The

password security screen appears.

2. To use your handh eld agai n, type you r passwor d and click the

trackwheel.

Note

The information you entered in the Owner screen of the handheld options will appear on the password security screen. If you did not enter any information, default information appears. For more information on the Owner screen, see page 151.

To change your password

Changing y our passwo rd occasio nally will help to pr ovide greate r security.

Installation and User’s Guide

Getting started — Configuring handheld options

1. In the Home screen, scroll to the Options icon and click. The Device Options screen appears.

2. Scroll to Security and click. A dialog box appears, asking you to type your password. Once you do so, press

ENTER to open the

Security screen.

3. Click to view the menu. Scroll to Change Option and click. A dialog box appears.

4. Enter a new password of at least four characters. Press

ENTER

when you are finished. You will have to enter your new password again for verification.

5. Click the trackwheel to view th e me nu. Scroll to Save and click.

You return to the Device Options screen with your password changed.

To disable password protection

Once you disable your password, the password security screen will no longer appear. You will not need to enter your password to open the Security screen or when connecting your handheld to your PC.

1. In the Home screen, scroll to the Options icon and click. The Device Options screen appears.

2. Scroll to Security and click. A dialog box appears, asking you to type your password. Once you do so, press Security screen.

ENTER to open the

Installation and User’s Guide

Getting started — Configuring handheld options

3. While in the Password field of the Security screen, click to view

the menu. Scroll to Change Options and click. U ser the rolle r to select Disabled and click.

4. Click the trackwheel to view th e me nu. Scroll to Save and click.

You return to the D evice Options screen.

Installation and User’s Guide

Getting started — Summary

Summary

In this chapter, you learned the steps that are required for email redirection to occur. You can turn on the radio, register with the network, install the desktop software on your PC, connect the handheld to your PC, enable email redirection, and configure some basic handheld options. Read on to learn more about using the handheld.

Installation and User’s Guide

Getting to know your handheld

This chapter will help you get acquainted with your handheld.

Handheld components

Here are some details on the handheld’s main components.

Keyboard and trackwheel

The handheld’s QWERTY keyboard provides access to all of the regular alphabetic characters. Numeric characters, a symbols library, punctuation, and special characters can all be generated using the colo ure d easy typing, hold the device in both hands and use your thumbs to press the keys. Roll and click the handheld’s trackwheel for navigation and selection.

A trackwheel that clicks

The trackwheel on the handheld has a unique feature for greater usability and performance: it clicks. Pressing down on the trackwheel with your thumb is comparable to the clicking fun ction of your PC mouse. Click to open menus a nd to select func tions and menu options.

ALT key in combination with the other keys. For

Getting to know your handheld — Handheld components

Keys and key combinations

The following chart describes special keyboard and trackwheel combinations that will help you navigate, compose messages, and configure options on the handheld.

Key Function

Turing the power on/off, activating backlighting

SILVER KEY

TRACKWHEEL

• Press the silver key once to turn on the handheld.

• When the handheld is on, press the silver key once to activate backlighting. Press again to turn off backlighting. (Backlighting will turn off automatically if you do not press any keys for 10 seconds.)

• Press and hold the silver key t o turn off the handheld.

Scrolling and selecting

• Roll the trackwheel with your thumb to scroll up and down through screen lines, fields, and menu items.

• Click (press down) the trackwheel with your thumb to open menus and select options, similar to the click function of a mouse used with your PC.

Installation and User’s Guide

Getting to know your handheld — Handheld components

Key Function

Typing ALT characters

ALT key

The coloured

ALT key activates the nume ric and

symbol characters. These characters are printed in an alternate colour above the alphabetic keys.

• Press the

ALT key once to affect the next

character you type.

• Press and hold the

ALT key while you type to

affect all characters.

An ‘A’ icon appears in the top right corner of your screen when the

ALT key is active.

Scrolling horizontally and changing options

• Hold the

ALT key while you roll the

trackwheel to move the cursor horizontally across screen lines.

• Hold the

ALT key while you roll the

trackwheel to scroll through field options.

Installation and User’s Guide

Getting to know your handheld — Handheld components

Key Function

Capitalizing alphabetic characters

SHIFT key

• Press the

SHIFT key once to capitalize the

next character that you type.

• Press and hold the

SHIFT key while you type

so that all letters are capitalized.

• Press and hold the letter to capitalize it. This feature only works when Key Rate is set to

Slow or Fast in the Options>Screen/ Keyboard screen.

An ‘up arrow’ icon appears in the top right corner of your screen when the

SHIFT key is

activated.

Activating CAPs lock

• Press

ALT + CAP (RIGHT SHIFT) to activate caps

lock mode. Any key that you press will be typed in upper case. Press SHIFT again to return to lower case mode.

Typing the coloured ALT characters (activating NUM lock mode)

• Press

ALT + NUM (LEFT SHIFT) to activate num

lock mode. Any key that you press in the upper row will be typed in its numer ic fo rm.

SHIFT again to return to regular mode.

Press

Installation and User’s Guide

Getting to know your handheld — Handheld components

Key Function

Inserting carriage returns, selecting highlighted items

ENTER key

BACKSPACE

key

• Press the

ENTER key to insert a regular

carriage return, moving your cursor to a new line.

• Press the

ENTER key to select the highlighted

item. Instead of clicking the trackwheel to select the item, you can press the ENTER key to perform your task.

Deleting previous characters

• Press the

BACKSPACE key to move the cursor

backwards and delete characters to the left of the cursor position.

Deleting characters ahead of cursor, deleting messages

• Press the

DEL key to er ase characters to th e

right of the cursor position.

• Press the

DEL key while composing a

message to delete the selected character only.

• Press the

DEL key in the Messages screen to

delete the selected message.

Installation and User’s Guide

Getting to know your handheld — Handheld components

Key Function

Escaping from screens/menus

• Press the

ESC key to return to the Home

screen from a function screen.

Escape key

(under

trackwheel)

• Press the If you have changed a function option, you will see a confirmation message such as:

ESC key to clos e a function menu .

“Save Settings? Save Cancel Discard.”

Inserting a space, scrolling through field options

SPACE key

• Press the

SPACE key to insert a space

between characte rs while you type.

• Press the

SPACE key to insert the ‘@’ an d ‘.’

characters in email fields.

• Press the SPACE key to toggle through field options.

Opening symbols library for extra characters

• Press

ALT+SPACE to open the Select Sy mbol

screen, from which you can insert the symbol you need.

Symbols screen

As described in the Keys and key combinations chart, you can press

ALT+SPACE to open the Select Symbol screen. For instance, wh ile you

are composing a message, press available for you to insert into your message.

ALT+SPACE to see the characters

Installation and User’s Guide

Getting to know your handheld — Handheld components

To select a symbol, either scroll to a symbol and click, or press the alphabetic key under the desired symbol. You will return to your message with the symbol inserted.

LCD screen

The LCD screen is your interface with functions such as composing and reading messages, and appointments, viewing and editing contact information, and custo mizin g device option s. It is compo sed of the Home screen, function screens that are launched from the Home screen, and menus within each function. Icons are used throughout for message status, handheld status, and naviga tional aid.

Backlighting

In low light conditions, you can increase the readability of the LCD and keyboard by using the backlight ing feature .

Activate the backligh ting by pressing the silv er key once . It will sh ut off automatically if yo u do not pres s any key s or use the tr ac kwhe el for 10 seconds. Turn off the backlighting manually by pressing the silver key ag ain.

Installation and User’s Guide

Getting to know your handheld — Handheld components

Function screens

The functions list appears on the Home screen. To open a function screen, scroll to an icon and click the trackwheel (or, press the underlined character in the funct ion name).

Home screen

Function menus

Menus provide a list of options for the function that you’ve selected. You can open a function screen’s menu by clicking the trackwheel; the menu appears on top and covers approximately half of the screen’s width.

Installation and User’s Guide

Getting to know your handheld — Handheld components

Address Book function menu

Function icons

The following chart shows each function icon and describes the corresponding function:

Icon Description

Receive, read, reply to, compose, forward, save, file, and delete email messages.

Messages

Compose

Messages

Type and send messages to Internet email addresses.

Locate messages in seconds with the powerful search tool.

Installation and User’s Guide

Getting to know your handheld — Handheld components

Icon Description

Store your personal directory of contact information, such as mul tiple phone and

Address

Book

fax numbers, as well as email addresses. Use the search function to locate a specific contact.

Keep track of appointments using one of the two calendar views: Day or Month.

Calendar

Add, edit, and delete tasks and mark tasks as complete.

Tasks

Set the alarm on the handheld to sound on weekdays only or every day (including Saturday and Sunday).

Alarm

Customize the way the handheld notifies you of messages.

Options

MemoPad

Options

Installation and User’s Guide

Compose, edit, and delete important notes and memos.

Set the password; customize Autotext; set the date/time ; p rog r am th e auto m a tic on/off feature.

Getting to know your handheld — Handheld components

Icon Description

Lock the handheld with a password security screen so that only you can gain access to it. This icon will appear on the

Lock

Home screen only if you have set a password.

Turn the handheld’s radio off when it

Turn

Wireless

On/Turn

may interfere with other radio communications, such as during flight. You will not be able to send or receive messages until you turn the radio on again.

Wireless Off

Turn off the handheld whenever you prefer not to receive email messages or when you wish to conserve battery

Power Off

power. All queued messages will be delivered to your handheld once you turn it back on.

Handheld status icons

These icons appear on the handheld’s LCD screen to indicate battery power, coverage levels, and keyboard modes.

Icon Description

Battery power indicator

Coverage strength indicator

Installation and User’s Guide

Getting to know your handheld — Handheld components

Icon Description

Charging indicator

ALT key mode is active

SHIFT key mode is active

NUM lock mode is active

Unread messages waiting

Message status icons

These icons appear on the handheld’s LCD screen to in dicate the status of pending, sent, and received messages.

Icon Description

Message is being sent

Message has been sent out to the network

Message pending (will be sent later)

Unread message transmission error

Message returned, message transmission error

Installation and User’s Guide

Getting to know your handheld — Handheld components

Icon Description

New, unread message has been received

Message has been read

Status of message is high

Navigational icons

These icons appear on the handheld’s LCD screen to indicate positions within fields, lists, menus, and screens.

Icon Description

Indicates the cursor position

You are at the bottom of a menu or screen; scroll the trackwheel up to view more items.

You are at the top of a menu or screen; scroll the trackwheel down to view more items.

Holster (belt clip)

A holster, equipped with a belt clip, accompanies the handheld. While in the holster, the handheld is protected and wearable. You can choose different forms of message not ification b ased on whe ther the handheld is in or out of the holster.

When you receive a new message and remove the handheld from the holster within five seconds, notification stops (based on how you’ve set it) and the most recently received message will be open.

Installation and User’s Guide

Getting to know your handheld — Handheld components

If you pull the handheld out of the holster and quickly replace it, notification stops but the message will remain marked unread. “Setting message notification” on page 148 contains more information on notification settings.

Cradle

The cradle provides a link between the handheld and your PC, so that you may use the desk top softw are prov ided wi th you r packag e. Chapter 3, “Using the desktop software” contains more information on the cradle and the desktop software.

Data port

The data port on the bottom of the handheld fits into the prongs of the cradle. You must connect the cradle to your PC to use the desktop software (provided on the C D with your package).

The desktop software supports standard USB-to-serial port converters. Chapter 3, “Using the desktop software”, contains more information on installation procedures and serial connection.

Charger

The handheld is designed to operate for one week or more on a full charge; exact battery life will depend on factors such as usage and quality of coverage. The handheld contains an internal lithium cell. The cradle provided with your handheld is also used to recharge this cell.

Subscriber Identity Module (SIM) card

Your SIM card, supplied by your service provider, stores information about your service plan, phone numbers, and messages. You must insert your SIM card into your handheld before you can send and receive messages. For details see, “Inserting the SIM card” on page 22.

Installation and User’s Guide

Getting to know your handheld — Handheld components

Scrolling through settings

The handheld provides alternate methods of performing the same action (e.g. using hotkeys instead of the trackwheel). In particular, there are four ways to change the configurable options on your handheld. These alternatives apply to all screens where you can change options, such as in the Date/Time, New Address, or AutoText screens.

• Use the menu. While in an option field, click to view the menu. Select Open. Scroll to Change Options and click. A dialog box appears where you can scroll through your options. Once you reach the option you prefer, click the trackwheel. After setting all of the options in the screen, click to view the menu. Scroll to Save and click.

• Use

ALT + roll. Hold the ALT key while rolling the trackwheel to

scroll through the o ptions. Release the

ALT key onc e you reach

your desired setting.

• Use the keyboard. You c an press the letter or number which represents your choice. For example, if you are in a Sort By field in the Address Book Options, press the L key to sort by Last Name.

• Use the

your options. Release the

SPACE key. You can use the SPACE key to scroll through

SPACE key once you have se t the fie ld

to your preference. This method is used throughout the guide.

Installation and User’s Guide

Getting to know your handheld — Summary and tips

Summary and tips

In this chapter, you learned about the various components and features of the handheld.

Getting to know your handheld - Tips

• Press the first letter of an item in an options list, menu, or choice list to jump directly to the item.

• Press

• Press and hold a letter to capitalize it (must have Options>Screen/

• Press

• Press ESC to select Cancel in a pop-up dialog box.

SPACE twice to insert a period while composing a mess age ( the

letter following the period will automatically be capitalized).

Keyboard>Key Rate enabled).

ALT and click the trackwheel to select an icon in the Home

screen. Roll the trackwheel to move the icon to anot her position, and click the trackwheel to “drop” it into the new position.

Installation and User’s Guide

Using the desktop software

The “Gett ing Started“ chapter provided instructions for installing the desktop software and connect the cradle to your PC. This chapter shows you how to use the software to get the most from your handheld.

The desktop software can synchronize messages, contacts, and appointments, between your handheld and PC. You can also back up any important information from the handheld to your PC, edit the Address Book and AutoText files, restore data back to the handheld, configure email redirection settings, and load new applications onto the handheld, all using the desktop software’s convenient Windows interface.

Note

You will find basic instructions in this chapter for using the desktop software and its tools; you can find more detailed information in the online help. From any window in the desktop software, select Help to view procedures.

Backing up files from handheld to the PC

Use the Backup and Restore tool to save any handheld files to your PC or to restore previously-saved files back to your handheld. You can also use it to customize the Address Book and AutoText files: create new entries, edit existing entries, and delete the entries on your PC.

Using the desktop software — Backing up files from handheld to the PC

You can also import your PC’s Address Book entries onto your handheld.

Note

Before updating your handheld with new software using the Application Loader, use the Backup and Restore tool to save any important information from the handheld to your PC.

See the online help topic “Advanced backup and restore” for more information on editing AutoText and Address Book entries.

To backup files from handheld to PC

1. Place your handheld in the cradle and connect it to your PC. In

the desktop manager, double-click Backup and Restore. The Backup and Restore window appears.

2. To backup everything on your handheld, click Backup. The

Select file for Full Backup window appears. The default file name will be Backup-today’s date.ipd. Select the location and name of the file as desired and click Save. A dialog box will chart the progress of the data transfer from the handheld to your PC.

3. Once the information has been saved to your PC, you return to the Backup and Restore window.

Note

You can backup specific databases to your PC by performing an Advanced backup. See the online help topic “Performing an Advanced backup” for more information.

To restore files back to the handheld

1. Place your handheld in the cradle and connect it to your PC. In the desktop manager, double-click Backup and Restore. The Backup and Restore window appears.

Installation and User’s Guide

Using the desktop software — Synchronizing email and PIM

2. To restore everything that was saved previously from your

handheld, click Restore. The Select file for Full Restore window appears. Select the file name that contains the information you want to restore and click Open. A dialog box will chart the progress of the data transfer from the PC to your handheld.

3. Once the information is retrieved and organized, another

dialog box appears, warning you that you are replacing the information currently stored in the listed databases of the handheld.

4. Click Yes to continue. Once the information has been restored

to your handheld, you return to the Backup and Restore window.

Note

You can restore specific databases to your handheld by performing an Advanced restore. See the online help topic “Performing an Advanced restore” for more information.

Synchronizing email and PIM

Use the IntellisyncTM tool to reconcile email messages and synchronize your PIM applications. You can also update the handheld’s date and time.

Note

See the “Intellisync online help” for complete instructions on updating the handheld’s date and time, reconciling your email and for specific information based on the PIM application you use on your PC.

In the Intellisync window, click Auto start to specify settings for automatic synchronization.

Installation and User’s Guide

Using the desktop software — Synchronizing email and PIM

To configure email reconciliation

Note

1. Place your handheld in the cradle and connect it to your PC. In the desktop man ager, double-cli ck Intellisync. The Intellisync window appears.

2. Click Configure email. The Email Configuration window appears.

3. In the Folder content synchronization section, select the type of action that you want to occur when you reconcile your email. You can change the placement of your email messages on just your handheld by selecting Import moves and deletes to handheld only. Or you can choose to synchronize any moves and deletes on either system by selecting Synchronize move s and deletes.

Unless you want to specify any personal folders from which email should be reconciled, the default settings in the Email Configuration window should be suitable for email reconciliation.

Note

If you select Synchronize moves and deletes, you need to select which location should dominate if a message has been moved or deleted on both the handheld and the desktop.

4. In the Personal Folder section, you can select any personal folders with which you want to synchronize. You can include these personal folders if you want the email in those folders to be synchronized with your handh eld as well .

5. Click OK to return to the Intellisync win dow.

Installation and User’s Guide

Using the desktop software — Synchronizing email and PIM

6. Once you have configured email reconciliation, ensure that the

check box next to Reconcile email is selected in the Intellisync window. Click Synchronize now to perform the operation.

Ensuring email reconciliation performs as intended

To ensure that email reconciliation performs as intended, check for the following conditions an d/o r se ttings.

• Email reconciliation transfers the structure of your desktop

folders to your handheld. Therefore, you must perform an email reconciliation before you can file messages on your handheld. Each time you create a new fo lder on your desktop, you will have to perf orm an email reconciliation to transfer the folder to your handheld.

• If you use the Application Loader tool and choose to remove

the current information from the handheld, you will need to perform an email r econciliation to transfer the folders to your handheld again. See the “Intellisync online help” for more information.

• Check that you have set the Delete On field of the handheld’s

Message List Options to delete messages on the desktop and the handheld.

To configure PIM synchronization

1. Place your handheld in the cradle and connect it to your PC. In

the desktop man ager, double-cli ck Intellisync. The Intellisync window appears.

2. In the Intellisync window, click Configure PIM to customize

your PIM synchronization settings. The Handheld Configuration window appears. Select a PIM application (Address Book, Memopad or Calendar) and click Choose. The Choose Translator window appears.

Installation and User’s Guide

Using the desktop software — Redirecting email

3. Select the PC program (c a lled t he “translator”) that you use and click OK.

4. You can configure other options in these windows such as field mapping, synchronization filters, and conflict resolution settings, depending on the translator that you have selected. See the “Intellisync online help” for more information.

5. Once you have configured all the PIM applications, ensure the the check box next to Synchronize PIM is selected in the Intellisync window. Click Synchronize now to perform the operation.

Redirecting email

To check your email redirection settings

1. Place your handheld in the cradle and connect it to your PC. In the desktop manager, double-click Redirector Settings. The Redirector Settings window appears, organized into the General, Filters, Security, and Advanced tabs.

2. In the General tab, you can select options for handheld behaviour when in the cradle, set your auto signature, and turn off email redirection.

3. In the Filters tab, you can view the default filte rs that have be en set for redirecting email to your handheld. These defaults can be disabled, enabled, or deleted.

• The CC Default filter sends only the message header to

your handhel d wh en you r ad dre ss app ears in th e CC field of the message.

• The To and BCC Default filter forwards all messages to

Installation and User’s Guide

Using the desktop software — Redirecting email

your handheld when your address appears in the To or BCC fields of the message.

Note

If the body of your messages isn’t being redirected from your PC to the handheld, check to see how these messages are addressed to you. If you are addressed in the CC field of the message, the default filter will not redirect the body of the message to you.

See the online help topic “Filters tab“ for more information.

4. In the Security tab, you can generate security keys for

encryption and decryption of your messages. Unless you change the settings, you are prompted to generate a new key when you insert your handheld into the cradle while the desktop software is running.

5. In the Advanced tab, you can con trol the settings that affect the

email profile being used, specify the folder redirection settings, and choose whether or not you want a copy of messages that are sent from your handheld to be saved on your desktop.

6. Once you have specified all of your email redirection settings,

click OK.

To add a redirection filter

Filters help you manage your email by automatically performing actions on received messages using filter settings (rules). Rules are the sets of conditions and actions that make up a filter. Use the following procedure to create a new redirection filter:

1. In the Filters tab of the Redi re ctor Sett i ngs wind ow, cl ic k New.

The Add Filter window appears.

2. In the Filter Name field, type a na me to describe the new filter.

Installation and User’s Guide

Using the desktop software — Redirecting email

3. The list of condit ions be low the filter name ca n be activ ated by selecting the check box beside each field. Any email message arriving at your desktop that meets the condition(s) will be subject to this filter.

4. When you have selected the conditions that must be fulfilled for this filter, decide whether the message will be forwarded to the handheld, forwarded with Level 1 notification, forwarded

with only the header, or held at your PC.

Note

Creating a filter that forwards messages with Level 1 notification is equivalent to creating a filter that forwards messages with high priority.

Messages that you receive with Level 1 notification will appear in the Messages screen in bold text . O nce y ou read the message and return to the Messages screen, the message is no longer in bold text.

5. When you have set the conditions and acti ons, c lick OK. On t he Filters tab you will see the new filter in the list.

Installation and User’s Guide

Using the desktop software — Summary

To rearrange the order of your filters, select the filter you’d like to move and click the up or down arrow buttons.

Note

As each email message arrives at your PC, the first filter listed is applied. Therefore, when adding a filter that is more restrictive in nature than the defaults, ensure that it is placed at the TOP of the filter list, so that it will be applied first to the incoming messages.

If you have set rules on your desktop to move specific messages to a different folder as soon as they arrive in your Inbox, these messages will be forwarded to your handheld only if you specify email redirection from that folder. You can change the folders from which email is redirected in the Advanced tab. See the “Redirector Settings” online help for more information on folder redirection and the Advanced tab.

Summary

In this chapter, you learned how to use the desktop software. You can backup and restore information, synchronize email and PIM, and redirect email.

Installation and User’s Guide

Composing and sending email

In the previous chapters of this guide, you learned about your handheld’s main components, and the general procedures required for sending and reading messages, and the desktop software tools. This chapter explains the different features that the handheld offers for advanced composing and sending.

Sending one-time messages

This send option is a short-c ut method and the recipient’s address

NOT be saved in your Address Book.

will

1. In the Home screen, scroll to the Compose icon and click.

2. The To: screen appears. Scroll to [Use Once] and click t o view

the menu. Select Use Email and click.

Composing and sending email — Messages to multiple contacts

3. The One Time Email screen appears and you can type your contact’s email address. Click the trackwheel to view the menu and select Continue by clicking again.

4. Type a subject, press message. When you are ready to send the message, click the trackwheel to view the menu. Scroll to Send and click.

From the Messages screen you can view the sent message’s status.

ENTER and begin composing your

Messages to multiple contacts

You can send a message to more than one recipient and choose whether recipients are addressed directly (To), carbon copied (Cc), or blind carbon copied (Bcc). See the Address Book chapter for information on adding contacts to your Address Book.

1. In the Home screen, scroll to the Compose icon and click.

2. In the To: screen (after selecting a main recipient and a send method), click the trackwheel to view the menu. Click either Add To, Add Cc, or Add Bcc. (In this example, we use Add Cc.)

Installation and User’s Guide

Composing and sending email — Customizing the auto signature

3. The Select Address screen appears, listing all of your contacts’

names. Scroll to a name (or type the first letters of your contact’s name to start a search and then scroll to the name.) Click the trackwh eel to view the menu, then scroll to Use and click.

Note

If you’ve entered multiple addresses for the contact, you will be shown a list of the addresses. Scroll to choose an address and click.

4. You return to the To: screen where the additional recipient

appears in the list. Type your subject in the Subject field and

ENTER to begin composing your message.

press

5. When you have finished composing your message, click to

view the menu. Scroll to Send and click.

Customizing the auto signature

Once you install the desktop software, an auto signature is included on all email messages sent from your handheld. You can customize this text in the Redirector Settings tool of the desktop software. See

Installation and User’s Guide

Composing and sending email — Customizing the auto signature

the online help for more information on how to change the auto signature.

Note

The auto signature is included only on messages which use email as the send method. To disable the auto signature, clear the text in the Redirector Settings tool of the desktop software.

Receiving delivery confirmation

You can receive a confirmation when sending a message by email.

1. In the Home screen, scroll to the Compose icon and click.

2. Select the recipients of the message by following the standard email message procedure (shown on page 25). In the Subject field, type <confirm>, followed by your subjec t line.

Note

Installation and User’s Guide

You will have to use the Select Symbol screen (press

ALT+SPACE) to insert the angle brackets in the subject line.

See page 73 for more information.

Composing and sending email — Using AutoText

3. Type your message and then send it. When the message has

been delivered to the recipient’s handheld, you will receive a new message indicating that your sent message has arrived.

Using AutoText

The handheld’s AutoText function automatically replaces certain text that you type with pre-programmed text. You can increase ho w quickly you compose messages by using AutoText. By configuring the default AutoText entries and adding new ones to meet your specific needs, AutoText will:

• automatically correct commonly misspelled words.

• automatically replace abbreviations and acronyms with

complete words.

• automatically enter commonly-used strings of words into a

message by typing only one keyword.

• automatically insert punctuation and symbols into your

message without using the

ALT key or symbols library.

Installation and User’s Guide

Composing and sending email — Using AutoText

Note

There are several shortcuts built into the AutoText function for inserting macros into messages. These shortcuts include inserting the time, date, etc. See page 68 for more information on creating AutoText entries using macros.

How AutoText works

1. In the Home screen, scroll to the Compose icon and click.

2. While composing your message in the To: screen, type the text ‘hte’. The text ‘hte’ is a default AutoText entry that tells the handheld to replace the text with the correctly spelled word ‘the’.

3. As soon as you press the SPACE key, the correct spelling replaces the error.

Installation and User’s Guide

Composing and sending email — Using AutoText

To add a new AutoText entry

You may want to customize your AutoText database by adding specific AutoText entries.

1. In the Home screen, scroll to the Options icon and click.

2. The Device Options screen appears. Scroll to AutoText and

click. The AutoText screen appears with a list of default AutoText entries. Click to view the menu. Scroll to New Item and click. You will be prompted with three fields: Replace (for the keyword) and With (for the word or phrase that should appear instead) and Using (for selecting either Specified case or SmartCase).

3. Type the keyword in the Replace field and th e re placemen t text

in the With field. Press

ALT while you roll the trackwheel to

alternate between Use specified case (which will use the word exactly as you’ve typed it) or Use SmartCase (which will capitalize the word if begins a sentence). Click to choose the casing structure. If you skip this field, SmartCase will be used automatically.

Installation and User’s Guide

Composing and sending email — Using AutoText

4. Click the trackwheel to view the menu. Select Save Item by clicking again.

You can test your new entry by typing the keyword while you compose your message.

To add a new AutoText item using a macro

You can use AutoText macros to quickly enter standard items such as dates, times, and owner informat ion.

1. In the Home screen, scroll to the Options icon and click. The Device Options screen appears. Scroll to AutoText and click. The AutoText screen appears with a list of default AutoText entries. Click to view the menu. Scroll to New Item and click. You will be prompted with three fields: Replace: (for the keyword) and With: (for the w ord or ph rase that sh ould appear instead) and Using: (for selecting either Specified case or the SmartCase, the default).

2. For this example, enter a short form for the date in the Replace field. Scroll to the With field and click to view the menu.

Installation and User’s Guide

Composing and sending email — Using AutoText

3. Scroll to Insert Macro and click. In the Insert Macro screen,

scroll to a macro (such as Short date) and click. The list of macros includes: Short date, Long date, Short time, Long time, Owner name, and Owner info.

4. Once the appropriate macro is in the With field, click the

trackwheel to view the menu. Scroll to Save Item and click.

The new AutoText entry will appear in the AutoText entries list in alphabetical order. When you use this AutoText entry in a message and press the

SPACE key, the corresponding macro is inserted into

your message.

To edit an AutoText entry

You may wish to change a pre-programmed AutoText entr y to suit your needs.

1. In the Home screen, scroll to the Options icon and click.

2. The Device Options screen appears. Scroll to AutoText and

click. In the AutoText screen, scroll to the entry you would like to edit. Click the trackw heel to view the menu. Scroll to Edit Item and click.

Installation and User’s Guide

Composing and sending email — Using AutoText

3. The Edit AutoText screen appears. If you need to scroll horizontally while you make your edits, press roll the trackwheel. Make your changes to the current entry.

4. Click the trackwheel to view the menu. Scroll to Save Item and click.

You will return to the AutoText screen where you can view your changes.

ALT while you

To delete an AutoText entry

If you do not wish to keep an AutoText entry (either a default entry or one that you’ve added), you can delete it.

1. In the Home screen, scroll to the Options icon and click.

2. The Device Options screen appears. Scroll to AutoText and click. In the AutoText screen, scroll to the entry you would like to delete. Click the trackwheel to view the menu. Scroll to Delete Item and click.

3. A dialog box appears asking if you want to delete the entry. Scroll to Delete and click.

You return to the AutoText screen and you can see that the entry is no longer listed.

To perform an AutoText search

Rather than scrolling through your list of AutoText entries, you can search to find an entry quickly.

1. In the Home screen, scroll to the Options icon and click.

Installation and User’s Guide

Composing and sending email — Automatic formatting

2. The Device Options screen appears. Scroll to AutoText and

click.

3. In the AutoText screen, type the first letter or first few letters of

the entry you would like to find. For this example, type the letter ‘t’. The screen header will display the word Find, followed by the letter ‘t’. The AutoText list will isolate all entries beginning with the letter ‘t’.

4. Scroll to the desired entry or type additional letters to further

isolate entries.

5. Scroll to the correct entry, then click the tr ack whe el t o choose t o

edit or delete the entry.

Automatic formatting

The handheld’s built-in formatting capabilities extend beyond the AutoText function to reduce your typing ti me.

Auto capitalization

As you compose a message, you do not have to worry about pressing the methods of performing capitalization for you.

SHIFT key to capitalize words — the handheld has two

• Begin typing; you will see that the first letter you type is

capitalized automatically and that every letter following a period becomes capitalized too. The handh eld recognizes the beginning of a new sentence and does the work for you. (To stop the capitalization, press and hold the first character of a sentence, and it will change to a lower-case letter.)

• If you want any othe r characters to be capitalized, pre ss and

hold the character key until it becomes capitalized. You must have the Key Rate (Options>Screen/Keyboard>Open) option

Installation and User’s Guide

Composing and sending email — Automatic formatting

set to either Slow or Fast for this feature to work. See pag e 153 for details on the Screen/Keyboard options.

Auto punctuation

You can insert a period automatically at t he end of a sentence or word by pressing the be capitalized.

Email fields

You can type an email address in an Email field of the Address Entry screen without pressing the address; instead of pressing press the

SPACE key to do so. When you press the SPACE key again , a

‘.’ character will be inserted. To insert a blank space into the Email field, press BACKSPACE and

then press

SPACE again. A blank space appears in the field. The next

time you press the

Number fields

You can type numbers in the Work, Home, Mobile, Pa ger, and Fax fields without pre ssing the

To type a number in one of these fields, simply press the associated character key. For example, to display the number ‘4’, press the ‘R’ key. These fields support all numeric characters and the ‘-‘, ‘.’, ‘x’ and ‘)’ characters without pressing the

SPACE key twice. The next letter you type will

ALT key. Begin typing an email

ALT + L to in sert the ‘@’ sign, simply

SPACE key, the ‘@’ sign appears.

ALT key.

Number lock

You can activate number lock (num lock) mode to type numbers without holding down the Num lock mode is activated and you can enter numbers in any screen. Press SHIFT or ALT again to turn off num lock mode.

Installation and User’s Guide

ALT key. Press ALT + NUM (left SHIFT).

Composing and sending email — Inserting symbols

Inserting symbols

You can enhance your messages by inserting symbols from the handheld’s symbols library.

Note

You can insert symbols into screens other than To: (such as the New Address, Edit Address, Search Messages, and AutoText screens) by following steps 3-4, below.

1. In the Home screen, scroll to the Compose icon and click.

2. The To: screen appears. Begin composing a message by

following the standard email message procedure (as shown in “Sending a test Message” in Chapter 1.

3. Press

ALT+SPACE to view the Select Symbol screen.

4. Use the trackwheel to scroll to the symbol that you would like

to insert into your message, then click to insert the symbol. (You can also press the alpha ke y unde r the desired symbol.)

You return to your message in the To: screen and the symbol has been inserted.

Installation and User’s Guide

Composing and sending email — Summary and tips

Tip

You can also insert international characters/characters with accents into your messages. When composing a message or entering text, press and hold a letter key while rolling the trackwheel to scroll through international characters/ characters with accents. When the desired character appears, release the letter key.

Summary and tips

In this chapter, you learned more about composing and sending email. Not only have you learned about sending messages, but you have also been introduced to ti me-sav in g fe atures such a s A ut oText . In the next chapter you’ll learn more about receiving and reading messages.

Composing and sending messages - Tips

• Press C to create a new message while in the Messages screen.

• Press

• Type the first letters of the name or the initials separated by a space to

• Press

• Press and hold a letter to capitalize it (works only with Key Rate

ALT and roll the trackwheel to scroll horizontally in any field

where you can enter or view text.

SPACE to insert the “@” and “.” characters in an Email field. SPACE twice to insert a period while composing a mess age ( the

letter following the period will automatically be capitalized.)

find a specific contact in the To field.

ALT + CAP (RIGHT SHIFT) to turn on caps lock mode (press

SHIFT again to turn it off).

ALT + NUM (LEFT SHIFT) to turn on num lock mode (press SHIFT

again to turn it off).

enabled).

Installation and User’s Guide

Composing and sending email — Summary and tips

Composing and sending messages - Tips

AutoText

• While composing a message, press br + SPACE to enter an open angle bracket.

• While composing a message, press ld + date.

• While composing a message, press lt + time.

• While composing a message, press rb + bracket.

SPACE to enter the current

SPACE to enter a closed

Installation and User’s Guide

Receiving and reading email

In this chapter, you will learn about your options for received email messages, how to receive more of a message, and how to wor k with file and Address Book attachments.

Reading messages

When you receive a new message, the handheld will display visual notification on the Home screen, and may provide other notification, depending on how you have configured the handheld’s options. Follow these steps to read a message.

1. In the Home screen, scroll to the Message Centre icon and

click. The Messages screen appears.

2. In the Messages screen, scroll to a message and click to view the

menu. Click Open.

Received message actions

Once you have read the email message, click the trackwheel to view the menu. Select one of the following actions:

Mark Unopened — Marks the current message as unread.If you synchronize the handheld with your desktop, the unread messages on the handheld remain marked as unread on your desktop.

Reply — Sends a reply to the sender of the open message, without including the original text.

Receiving and reading email — Reading messages

Reply with Text — Sends a reply to the send er of the open message. The text of the original messag e appears below you r reply. All of t he original message is sent, even if it was truncated on your handheld.

Reply to All — Sends a reply to all recipients of the message, without including the origin al tex t.

Reply to All with Text — Sends a reply to all recipients and includes the text of the original message as part of the reply.

Forward — Forwards the open message to another contact. If an attachment is included with the message, it will be forwarded with the message.

Select — Allows you to select text to be copied into a message. These options are available only when you have your cursor in the

From or To field of the open message. Copy — Allows you to copy a From line or Subject line which you

can paste into a message. Compose Email — Opens the To screen, wh ere you can compose an

email message. The sender’s name appears in the To: field. If the sender has multiple addresses, the Select Address screen appears instead.

Show Qualified Address — Shows the full SMTP address of the recipient or sender. This option is available only when you have your cursor in the From or To field of the open message with the “Friendly Name” showing.

Show Friendly Name — Shows the first and last name of the sender or the recipient. This option is available only when you have your cursor in the From or To field of the open message with the Qualified Address showing.

Installation and User’s Guide

Receiving and reading email — Reading messages

Edit Address — Opens the Select Address screen where you can choose an address to edit.

Add to Address Book — Adds the sender’s name and address to a New Address Card, which you can complete with additional information. This option is available only when you have your cursor in the From field. See page 79 for more information on adding contacts to your Address Book.

If the sender’s address is already in the Address Book, the menu will contain these items instead of Add to Address Book.

Previous Item — Closes the current message and opens the previous message.

Next Item — Closes the current message and opens the next message.

Next Unread Item — Closes the current message and opens the next unopened message.

Adding contacts to your address book

When you receive a new message from someone who is not currently in your handheld’s address book, you can add the address from the open message.

1. In the Home screen, scroll to the Message Centre icon and

click. The Messages screen appears.

2. Open a received message and scroll to the top. Place your cursor in the From field and click to view the menu. Scroll to Add to Address Book and click.

Installation and User’s Guide

Receiving and reading email — Reading messages

3. The new contact’s information will be shown in the NewAddress Card screen. Add any information you would like to include for this contact.

4. Click to view the menu. Scroll to Save Address and click.

The contact is added to your Address Book and you return to the open message.

Installation and User’s Guide

Receiving and reading email — Summary and tips

Summary and tips

In this chapter, you learned about reading and receiving messages. You can select received message options, retrieve long messages, manage file attachments, open address book attachments, and add attachments to your address book.

Receiving and reading messages - Tips

• Press ALT and roll the trackwheel to page up and down in the

Messages screen.

• Press M to go to the Messages screen while in the Home screen or Saved Messages screen.

• Press V to go to the Saved Messages screen while in the Home screen or Messages screen.

• Press T to go to the top of a list or open message.

• Press B to go to the bottom of a list or open message.

• Press

• Press G to return to the last cursor position if you choose to close a

• Press R when in a message to reply without text to the sender only.

• Press F when in a message to forward the message.

ALT and roll the trackwheel to scroll horizontally in any field

where you can enter or view text.

ENTER to page down in an open message.

message before you’ve finished reading.

Installation and User’s Guide

Managing m essages

Find out how you can organize, customize, and search your list of messages more efficiently.

Filing messages

The first time you synchronize your handheld and PC, the names and structure of the folders in your desktop email program are imported onto the handheld. If you file a m essage on your handh eld and then synchronize with your desktop, the messages are moved and filed as you have specified. U ntil yo u can synch ronize, th e filing feature will have limited functionality.

1. In the Home screen, scroll to the Message Centre icon and

click.

2. In the Messages screen, scroll to a message and click to view the

menu. Scroll to File Message and click.

Managing messages — Filing messages

3. In the File Message screen, select the folder in which you want

to store the message. Click to view the menu, then select File Message and click again.

Press the

Installation and User’s Guide

ESC key to return to the Messages screen.

Note

You cannot create a new folder using your handheld.

Managing messages — Searching messages

Searching messages

Use the handheld’s search function to locate specific messages. You can specify and save the terms of several searches and use them at any time. You can also perform a one-time search. Two default searches (Inbox and Outbox) are saved on the handheld.

Note

You can also search for messages while in the Messages screen.

You do not need to complete all the fields in the Search Messages screen. The more fields you complete, the more narrow the search will be.

To perform an email search

1. In the Home screen, scroll to the Search Messages icon and

click.

2. The Search Messages screen appears. In the Name, Subject, or Message fields, type the keywords for which you want to search.

Note

3. In the In field, press the SPACE key to specify where you want to search for the name that you’ve entered. Choose from these

If you forget an exact spelling, you can search for a name stored in your Address Book while still in the Search Messages function. Type the first few letters of the name. With your cursor in the Name field, click the trackwheel to view the menu. Scroll to Select Name and click to see all close matches for the name. (Or click again and select View All to see all names in your address book.) In the Select Address screen, select the name for which you would like to search. Click the trackwheel to view the menu. Scroll to Use and click. You return to the screen with your selected name in the Name field.

Search Messages

Installation and User’s Guide

Managing messages — Searching messages

fields: From Field, Any Address Field, To Field, Cc Field, or Bcc Field.

4. Select the folder in which you want to search for messages. The

default is All Folders, but you can select a specific fold er. I n t he Folder field, press the

SPACE key. The Select Folder screen

appears, listing the top level structure of your folders. Scroll to the folder you want to use and click to view the menu. Scroll to Select Folder and click.

5. Select the type s of messages that you want the results of the

search to show. In the Show field, press the

Installation and User’s Guide

ALT key and scroll

Managing messages — Searching messages

to select the type of messages to show. The default is to show all sent and received messages. You can also view only the sent messages or only the received messages.

6. After you have set the terms of your search, click the trackwheel to view the menu.

7. To perform a one-time search without saving any of the terms that you have specified, scroll to Search and click.

To save the terms of your search, scroll to Save Search and click. The Save Search scre en appears. Type a name for your search in the Title field. You may also type a shortcut key to be associated wi th that search. Click t o view the menu. Scroll to Save and click.

The results of your search are displayed in the Search screen.

Installation and User’s Guide

Managing messages — Searching messages

Note

Once you have saved a search and have specified a shortcut key, you can use carry out the search in the Messages screen.

When you enter text in the Subject or Message fields, the Search Messages function will search for phrases containing these characters in the subject line and the body of your messages.

If you want to clear all the fields in your search and restate your search terms, click to view the menu, scroll to New Search and click. The fields in the Search Messages screen are reset to the default values.

ALT + the hotkey (shortcut key) to

To edit a search

1. In the Home screen, scroll to the Search Messages icon and

click.

2. The Search Messages screen appears. Click the trackwheel to

view the menu. Scroll to Recall Search and click.

3. Your saved se arches are li sted. Sel ect the search that you want

to edit then click to view the menu. Scroll to Edit Search and click.

Installation and User’s Guide

Managing messages — Searching messages

4. The Save Search screen appears. In this screen, you can change any of the information in the fields. When your changes are complete, click to view the menu. Scroll to Save and click.

The search results are displ ayed; t he sear ch name a ppears in the top, right-hand co rner.

To edit a search once

1. In the Home screen, scroll to the Search Messages icon and click.

2. The Search Messages screen appears. Click the trackwheel to view the menu. Scroll to Recall Search and click.

3. Your saved se arches are li sted. Sel ect the search that you want to edit then click to view the menu. Scroll to Select Search and click.

Installation and User’s Guide

Managing messages — Searching messages

4. The details of the search you have selected are displayed and you can edit any of the fields. Once you have made your changes, click to view the menu. Scroll to Search and click.

The results are displayed in the Search screen.

Note

The changes you make to the search are not saved. If you want to save your changes, select Save Search from the menu. The Save Search screen appears. Click to view the menu, scroll to Save and click.

To delete a search

1. In the Home screen, scroll to the Search Messages icon and click.

2. The Search Messages screen appears. Click the trackwheel to view the menu. Scroll to Recall Search and click.

3. Your saved se arches are li sted. Sel ect the search that you want to delete then click to view the menu. Scroll to Delete Search and click.

Installation and User’s Guide

Managing messages — Searching messages

You return to the Search Messages screen and you can see that the search is no longer listed.

To search for the sender

When you have a received message selected in the Messages screen, you can search for all messages received from that contact. This feature is helpful if you want to search for all messages relating to a new message that you have received.

1. In the Home screen, scroll to the Message Centre icon and

click.

2. Select a received messa ge from the contac t for whi ch you want

to search then click to view the menu. Scr oll to Search Sender and click.

Installation and User’s Guide

Managing messages — Deleting messages

All messages from that sender are shown in the Search screen.

Deleting messages

Although the handheld has ample memory for storing messages, you should delete unnecessary messages in order to manage the message list more efficiently.

Note

If the handheld’s memory is full and you receive new messages, the handheld will delete the oldest messages in the Messages screen to accommodate new ones.

T o dele te a message from the Messages s creen

If you are in the Messages screen, you can delete a message without opening it. This procedure also applies for deleting messages from the Saved Messages screen.

1. In the Home screen, scroll to the Message Centre icon and click.

2. In the Messages screen, scroll to the message that you want to delete and click to view the menu. Scroll to Delete and click.

Installation and User’s Guide

Managing messages — Deleting messages

3. A dialog box appears, asking if you are sure you want to delete

the item. Click Delete.

You return to the Messages screen and you can see th at the me ssa ge is no longer listed.

To delete multiple messages

You can delete all messages prior to a particular date by selecting a date field.

1. In the Home screen, scroll to the Message Centre icon and

click. In the Messages screen, scroll to a date field.

2. With the da te field selected, clic k to view the menu. Scrol l to

Delete Prior and click.

Installation and User’s Guide

Managing messages — Resending a message

3. A dialog box appears, asking if you are sure you want to delete all prior items. Click Delete.

You return to the Messages screen and you can see that the messages are no longer listed.

Resending a message

If, for some reason, your message is not sent properly on the first attempt, you can rese nd the message to the same re cipient. If you want to send the me ssage to a differe nt recipie nt, you mus t use the Forward Message or Edit Message options.

1. In the Home screen, scroll to the Message Centre icon and click.

2. In the Messages screen, scroll to the message that you want to resend and click to view the menu. Select Open by clicking again.

3. The text of the message will appear. Click to view the menu. Scroll to Resend and click.

Installation and User’s Guide

Managing messages — Marking a message as unopened

You return to the Messages screen and your message will be sent again.

Note

If you are resending the message due to a failed transmission, scroll to the top of the original message to find out why the message was not sent properly. See the desktop software online help for explanations of possible error messages.

Marking a message as unopened

You can mark any m essage on the handheld unopened.

1. In the Home screen, scroll to the Message Centre icon and

click.

2. Scroll to an opened message. Click to view the menu. Scroll to

Mark Unopened and click.

Installation and User’s Guide

Managing messages — Marking all messages opened

The message will be marked unopened.

Note

You can also mark an ope n message unopened by click ing to view the menu, scrolling to Mark Unopened again.

You can use this procedure if you want to mark an unopened message as opened. In the Messages sc reen, select an unopened message. Click to view the menu. Scroll to Mark Opened and click.

and clicking

Marking all messages opened

If you have many messages on your handheld which you have not read but you have read them on your PC, you may wish to mark all messages opened.

1. In the Home screen, scroll to the Message Centre icon and click.

2. Scroll to the top of the list and select the date field.

3. Click to view the menu. Scroll to Mark Prior Opened and click.

Installation and User’s Guide

Managing messages — Summary and tips

All messages in the list will be marked as opened.

Summary and tips

In this chapter, you learned how to manage your messages more effectively. Message management on the handheld is similar to managing messages on your PC; you can file, search, or delete messages at your convenience. In the next chapter you’ll discover the various features of the handheld’s Address Book.

Managing messages - Tips

• Press ALT + I to view all Incoming m essages in the Mes sages scr een.

• Press

ALT + O to view Outgoing messages.

Press

ALT + a shortcut key to carry out a search in the M essages or

Saved Messages screens. You can specify the shortcut key.

DEL with a date field highlighted to delete all messages prior to

and including the selected date.

Installation and User’s Guide

Using the Address Book

The handheld contains an Address Book for storing various contact information. The Address Book allows you to keep a customized record of email addresses, mailing addresses, titles, and pager, fax, business, and home phone numbers. It also stores personal information about specific contacts in the form of notes.

Setting Address Book options

In your Address Book options, you ca n de cide how you want to sort your addresses, whether or not you want confirmation of deleted addresses, and whether or not you want to allow duplicate names.

1. In the Home screen, scroll to the Address Book icon and click.

2. In the Address Book screen, click to view the menu. Scroll to

Options and click.

3. The Address Book Options screen appears, displaying the

following options:

• Sort By: Select how you want to sort the addresses in your

Address Book. Your choices are First Name, Last Name, Company. The default setting is First Name.

• Confirm Address Delete: Select whether or not you want

to confirm deleting Address Book entries. The default setting is Yes.

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Using the Address Book — Adding addresses

• Allow Duplicate Names: Select w hether or no t you want

to allow more than one entry for the same name. The default setting is Yes.

4. Scroll to the f ield you would like to se t, then press the

SPACE

key to scroll through your options. Release the SPACE key once you have set the option to your preference.

5. Click the trackwheel to view the menu. Scroll to Save Options and click.

You return to the Address Book screen.

Note

Y ou can also open the Address Book Options screen from the To: screen when composing a message.

Adding addresses

To add an individual contact’s information to the Address Book, follow this procedure:

1. In the Home screen, scroll to the Address Book icon and click.

Installation and User’s Guide

Using the Address Book — Adding addresses

2. In the Address Book screen, click to view the menu. Scroll to

New Address and click.

101

3. Type your contact’s information and press

ENTER after each

field. To clear information from a field, click to view the menu, scroll to Clear Field, and click.

4. To save your contact information, click to view the menu. Scroll

to Save Address and click.

Installation and User’s Guide

102

Using the Address Book — Adding addresses

Your new contact’s name will appear in alphabetical order in your Address Book.

Note

You can enter up to three email addresses for the same contact. To add more than one email address, scroll to the contact’s name in the Address Book screen. Click to view the menu, scroll to Edit Address and click. Click to view the menu and select Add Email Address. An additional field appears in the New Address screen whe re you are able to add a second email address. When you compose a message for a contact with multiple email addresses, you will be prompted to select the address to use.

Address Book fields

The New Address screen has the following fields: First: Type your contact’s first name. This field supports alpha-

numeric and symbol characters. Last: Type your contact’s last name. This field supports alpha-

numeric and symbol characters. Email: Type your contact’s email address. This field supports alpha-

numeric and symbol ch aracters. Press the the ‘@’ sign; press the

Note

SPACE key again to in sert a ‘.’ (period).

If you continue to press space, you can continue to insert periods. To insert a blank space, press the and then the

SPACE key again.

Company: Type the name of the company for which your contact works. This field supports alpha-numeric and symbol characters.

SPACE key once t o insert

BACKSPACE key

Title: Type your contact’s job title/position. This field supports alpha-numeric and symbol characters.

Installation and User’s Guide

Using the Address Book — Adding addresses

Work: Type your contact’s business phone number. This field supports numeric characters and the ‘–‘, ‘+’, ‘x’, ‘.’, ‘(‘, and ‘)’ characters without having to hold down the

ALT key.

Home: Type your contact’s home phone number. This field supports numeric characters and the ‘–‘, ‘+’, ‘x’, ‘.’, ‘(‘, and ‘)’ characters without having to hold down the

ALT key.

Mobile: Type your contact’s mobile phone number. This field supports numeric characters and the ‘–‘, ‘+’, ‘x’, ‘.’, ‘(‘, and ‘)’ characters without having to hold down the

ALT key.

Pager: Type your contact’s pager number. This field supports numeric characters and the ‘–‘, ‘+’, ‘x’, ‘.’, ‘(‘, and ‘)’ characters without having to hold down the

ALT key.

Fax: Type your contact’s fax number. This field supports numeric characters and the ‘–‘, ‘+’, ‘x’, ‘.’, ‘(‘, and ‘)’ characters without having to hold down the

ALT key.

Address1 and Address2: Type your contact’s street address. These fields support alpha - num e ri c and symbol characte rs .

City: Type your contact’s city. This field supports alpha-numeric and symbol characters.

103

State/Prov: Type your contact’s state, province, or equivalent. This field supports alpha-numeric and symbol characters.

Zip/Postal Code: Type your contact’s zip code or postal code, or equivalent. This field supports alpha-numeric and symbol characters.

Country: Type your contact’s country. This field supports alpha- numeric and symbol characters.

Installation and User’s Guide

104

Using the Address Book — Viewing addresses

Notes: Type any reference notes you would like to keep about your contacts. This field supports alpha-numeric and symbol characters. Press the

ENTER key for a new line.

User 1 to User 4: Type additional information for the contact. These fields support alpha -nu m eric and symbol charact ers.

Note

You can change the name of a User-Definable field. Scroll to the User-Definable field and click to view the menu. Scroll to Change Field Name and click. A dialog appears where you can rename the field by scrolling to the end of the New Name line and pressing current name. Type the field’s new name and click.

BACKSPACE to delete the

Viewing addresses

You can view the information for a specific contact in the form of an on-screen business card.

1. In the Home screen, scroll to the Address Book icon and click.

2. In the Address Book screen, select the name of the contact whose information you want to view. Click to view the menu. Scroll to View Address and click.

3. A virtual business card appears listing all the information you’ve entered for this contact.

Tip

To jump to a number or email field in the business card, press the first letter of the field name. For example, if you have entered a fax number and you press F in this screen, you move to the Fax field.

Installation and User’s Guide

Using the Address Book — Editing addresses

Editing addresses

You can edit the information in a ny of th e fields of an address entry. Some Address Book fields are limited to numeric characters and only a few alpha characters.

1. In the Home screen, scroll to the Address Book icon and click.

2. In the Address Book screen, select the Address Book entry that

you want to edit and click to view the menu. Scroll to Edit Address and click.

3. In the Edit Address screen, use the trackwheel to move from

field to field. Press the through the text to make your edits.

4. When you have made all the changes to the address fields , c lic k

to view the menu. Select Save Address by clicking again.

ALT key as you roll to scroll horizontally

105

Note

In the New Address or Edit Address screens, you can clear whole fields quickly. Scroll to the field you wish to clear and click the trackwheel to view the menu. Scroll to Clear Field and click.

Deleting addresses

You can delete old addresses from your Address Book to save memory space.

1. In the Home screen, scroll to the Address Book icon and click.

2. In the Address Book screen, scroll to the contact that you want

to delete. Click to view the menu. Scroll to Delete Address and click.

Installation and User’s Guide

BlackBerry R1900G 1 4 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual