Olivetti D-COPIA 284MF, D-COPIA 283MF OPERATION GUIDE

d-Copia 283MF

d-Copia 283MF Plus d-Copia 284MF

FAX OPERATION GUIDE

GB

551605en

PUBLICATION ISSUED BY:

Olivetti S.p.A.

Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY)

www.olivetti.com

Copyright © 2009, Olivetti

All rights reserved

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

•incorrect electrical power supply;

•incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

•replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

The z symbol indicates that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

....

....

....

[Alert of required action]

[Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

OPERATION GUIDE

i

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

ii	OPERATION GUIDE

Contents

1	Part Names and Functions
	Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 1-2
	Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 1-4
2	Preparation Before Use
	Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2-2
	Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2-3
	Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2-4
	Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 2-6
3	FAX Operation (Basic)
	Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 3-2
	FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 3-9
	Cancelling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	3-11
	Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	3-15
	Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	3-25
	Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	3-27
4	FAX Operation (Advanced)
	Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 4-2
	Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 4-4
	Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 4-6
	Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 4-7
	Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 4-8
	Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 4-9
	Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4-10
	Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4-12
	Printing/Forwarding Received Documents (Memory Forwarding) . . . . . . . . . . . . . . . . . . . . . .	4-14
	Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4-23
	Sub Address Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4-25
	Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4-29
	Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4-30
	Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4-40
	Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4-44
5	Checking Transmission Results and Registration Status
	Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . .	. 5-2
	Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 5-3
	Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5-5
	Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5-10
6	Setup and Registration
	FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-2
	FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-4
	Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-6
	Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-7
	Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-8

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iii

	Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 6-9
	Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-10
	Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-11
	DRD Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-13
	Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-15
	Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-25
	Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-31
	2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-32
	Print all at once [Batch Print] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-33
	Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	6-34
	Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . .	6-35
7	About Network FAX
	What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 7-2
	Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 7-3
8	Troubleshooting
	Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 8-2
	Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 8-3
	Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 8-4
	Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. 8-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2 Specifications (Fax function) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6 Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-7 Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-9 Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-11 Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13

iv	OPERATION GUIDE

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

	•	Caution Labels	•	Toner Container and Waste Toner
	•	Installation Precautions		Box Replacement
			•	Clearing Paper Jams
	•	Precautions for Use
			•	Solving Malfunctions
	•	Loading Paper
			•	Cleaning

Installation Precautions

Environment

Avoid installing this machine in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

Power supply/Grounding the machine

Do not connect this machine to the same outlet as an air conditioner or copier, etc.

Precautions for Use

CAUTION

Do not leave the document processor open as there is a danger of personal injury.

Other precautions

Do not open the front cover or left cover, turn off the main power switch, or pull out the power plug while transmitting, receiving, or copying.

This machine may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

This machine may be inoperable in areas with poor telephone lines or communication conditions.

OPERATION GUIDE

v

‘CALL WAITING’ or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main power switch.

vi	OPERATION GUIDE

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information

•Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and other countries.

•Windows ME and Windows XP are trademarks of Microsoft Corporation.

•Ethernet is a registered trademark of Xerox Corporation.

•IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

•Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

2Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3Do not use the telephone to report a gas leak in the vicinity of the leak.

4Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

OPERATION GUIDE

vii

IMPORTANTES MESURES DE SECURITE

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:

1Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

2Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

3Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

4Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

CANADIAN IC REQUIREMENTS

"This product meets the applicable Industry Canada technical specifications"

"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five."

The REN (CANADA) of this product is 0.8.

CONDITIONS DE L'IC CANADIENNE

"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."

"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas 5."

Le IES (CANADA) pour ce produit est 0.8.

viii	OPERATION GUIDE

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950-1

EN60825-1

EN300 330-1

EN300 330-2

OPERATION GUIDE

ix

Technical regulations for terminal equipment

This terminal equipment complies with:

•	TBR21		•	DE 08R00	National AN for D
•	AN 01R00	AN for P	•	DE 09R00	National AN for D
•	AN 02R01 AN for CH and N		•	DE 12R00	National AN for D
•	AN 05R01 AN for D, E, GR, P and N		•	DE 14R00	National AN for D
•	AN 06R00 AN for D, GR and P		•	ES 01R01	National AN for E
•	AN 07R01 AN for D, E, P and N		•	GR 01R00	National AN for GR
•	AN 09R00	AN for D	•	GR 03R00	National AN for GR
•	AN 10R00	AN for D	•	GR 04R00	National AN for GR
•	AN 11R00	AN for P	•	NO 01R00	National AN for N
•	AN 12R00	AN for E	•	NO 02R00	National AN for N
•	AN 16R00 General Advisory Note		•	P 03R00	National AN for P
•	DE 03R00 National AN for D		•	P 04R00	National AN for P
•	DE 04R00 National AN for D		•	P 08R00	National AN for P

•DE 05R00 National AN for D

x	OPERATION GUIDE

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria	Germany	Liechtenstein	Slovakia
Belgium	Greece	Lithuania	Slovenia
Cyprus	Hungary	Luxembourg	Spain
Czech	Iceland	Malta	Sweden
Denmark	Ireland	Norway	Switzerland
Estonia	Italy	Poland	The Netherlands
Finland	Latvia	Portugal	United Kingdom
France

OPERATION GUIDE

xi

Introduction

About This Guide

This guide consists of the following chapters.

Chapter 1 - Part Names and Functions

Explains the parts of the machine and keys on the operation panel.

Chapter 2 - Preparation Before Use

Explains the settings required before using fax.

Chapter 3 - FAX Operation (Basic)

Explains general usage of the fax function such as sending originals and receiving originals.

Chapter 4 - FAX Operation (Advanced)

Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to multiple recipients and scheduling the next transmission. Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub address communication functions of the machine that are compatible with other makers’ systems and job accounting functions convenient for checking the communication status of fax.

Chapter 5 - Checking Transmission Results and Registration Status

Explains how to check the status of recent transmissions on the message display. Also, explains how to print administrative reports to check communication results and settings and registration status of the machine.

Chapter 6 - Setup and Registration

Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound.

Chapter 7 - About Network FAX

Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CDROM (online manual) as well.

Chapter 8 - Troubleshooting

Explains how to respond to error indications and trouble.

Appendix

Explains character entry and the specifications of the machine.

xii	OPERATION GUIDE

NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine.

The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you should use the messages provided for the inch version as reference only.

OPERATION GUIDE

xiii

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention	Description		Example
Bold	Indicates the operation panel		Press the Start key.
	keys or a computer screen.
[Regular]	Indicates a selection item on the		Select [System].
	Message Display.
Italic	Indicates a message displayed		Ready to copy is displayed.
	on the Message Display.
	Used to emphasize a key word,		For more information refer to Sleep and
	phrase or references to		Auto Sleep on page 3-5.
	additional information.
Note	Indicates supplemental
	information or operations for		NOTE:
	reference.
Important	Indicates items that are required
	or prohibited so as to avoid		IMPORTANT:
	problems.
Caution	Indicates what must be
	observed to prevent injury or
			CAUTION:
	machine breakdown and how to
	deal with it.

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the message display is as follows:

	Actual procedure	Description in this
		Operation Guide
	Press [FAX].	Press [FAX], [Next] of
	T	Transmission, [Next] of Basic, and
	Press [Next] of Transmission.	then [Change] of TTI.
	T
	Press [Next] of Basic.
	T
	Press [Change] of TTI.

xiv	OPERATION GUIDE

1 Part Names and Functions

This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit.

For other parts, refer to the machine’s Operation Guide.

OPERATION GUIDE

1-1

Part Names and Functions

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s

Operation Guide.

Displays the Address Book screen, where you can add, edit and delete destinations.

Displays the System Menu/Counter menu screen.

Displays the Status/Job Cancel screen.

Displays the

Copy screen.

Calls the previous destination. Also used to enter a pause when entering a FAX number.

Displays the Confirm Destination screen, where you can edit and delete destinations.

Displays the Add Destination screen, where you can add destinations.

Switches between on-hook and off-hook when manually sending a FAX.

Message Display. Check what is shown here while operating the machine.

Selects the menu displayed at the lower right in the Message Display.

Displays the FAX screen.

Displays the Send screen.

Displays the Document Box screen.

Blinks while data is sending/ receiving.

Blinks during printing operation.

Selects the menu displayed at the lower left in the Message Display.

Used to call destinations registered to the one-touch key numbers (1 to 22).

Shifts to switch the one-touch key numbers (1 to 11 and 12 to 22).

Lamp is lit while shifted (12 to 22).

1-2	OPERATION GUIDE

Part Names and Functions

1

Used to select a menu item, move the cursor when

Clears entered numbers and characters.

entering characters, change a value, etc.

Resets settings and displays the

Selects the chosen item or finalizes the

basic screen.

entered value.

Turns the machine on/off. Also used

Displays the function menu for FAX.

to put it into or recover it from sleep

mode.

Lit when the machine's

main power is on.

Numeric keys.

Enter numbers and symbols.

Returns the Message Display to the previous screen.

Lights or blinks when an error occurs.

Blinks while the machine is accessing the memory.

Ends operation (logs out) on the Administration screen.

Used to register or recall programs.

Cancels the printing job in progress.

Starts sending operations and processing for setting operations.

OPERATION GUIDE

1-3

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine.

For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

1

4

5

2

		3
1	Operation panel	Perform the fax operation with this panel.
2	Main power	Set this switch to the ON (|) side when
	switch	performing the fax or copier operation. The
		message display lights to enable operation.
3	MP (Multi	Set the paper in this tray when using a type of
	Purpose) tray	paper other than the cassette (e.g., when
		using special paper).
4	LINE connector	Connect the modular cord for the telephone
		line to this connector.
5	TEL connector	When using a commercially available
		telephone set, connect the modular cord to
		this connector.

IMPORTANT: You cannot automatically receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Power key on the operation panel.

1-4	OPERATION GUIDE

			Part Names and Functions
Document Processor			1
6		7

8

9

10

6	Top cover	Open this cover when the original jammed in
		the Document Processor.
7	Original width	Adjust these guides according to the original
	guides	width.
8	Original table	Stack the sheet originals on this table.
9	Original eject	Read originals are ejected onto this table.
	table
10	Opening handle	Hold this handle when opening or closing the
		Document Processor.

OPERATION GUIDE

1-5

Part Names and Functions

1-6	OPERATION GUIDE

2 Preparation Before Use

This chapter explains the preparation necessary before the machine is used for the first time after the FAX kit is installed in the machine.

There is no need for the customer to undertake this preparation if it has already been carried out by a service representative.

OPERATION GUIDE

2-1

Preparation Before Use

Selection of Telephone Line (Inch version only)

Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax.

		1		Press the System Menu/Counter key.
		2		Press the U or V key to select [FAX].
		3		Press the OK key.
		4		Press the U or V key to select [Transmission].
		5		Press the OK key.
		6		Press the U or V key to select [FAX Dialing Mode].
		7		Press the OK key.
			8	Press the U or V key to select [Tone(DTMF)] ,
	FAX Dialing Mode: a b
				[Pulse(10pps)] or [Pulse(20pps)] according to the
	** ******************			type of telephone line you are contracted with.
	2	Pulse(10pps)
	3	Pulse(20pps)
		9		Press the OK key.

2-2	OPERATION GUIDE

Preparation Before Use

Selection of Transmit Terminal Identification (TTI)

The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of

transmission pages, and the fax number. This machine enables the user to select if the TTI is printed out on the 2 fax on the receiving system. Regarding the location of the information to be printed, you can select inside or

outside of the page image being sent.

NOTE: Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting has been enabled, and you send originals after entering an Account ID, the Account Name is printed.

	1		Press the System Menu/Counter key.
	2		Press the U or V key to select [FAX].
	3		Press the OK key.
	4		Press the U or V key to select [Transmission].
	5		Press the OK key.
	6		Press the U or V key to select [TTI].
	7		Press the OK key.
		8	Press the U or Vkey to select the desired location
TTI:
	a b		for printing the information or [Off] if you don't want
** ******************			to print it.

2Outside

3Inside

9 Press the OK key.

OPERATION GUIDE

2-3

Preparation Before Use

Setting the TTI information

Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area.

By registering the TTI data, the receiver can easily find out where the FAX came from.

Local FAX Name Registration

Register the local FAX name printed on in the transmit terminal identification.

NOTE: To change the entry, follow the same operation.

Local FAX Name: B b

*

S

ABC

[ Text ]

Local FAX Information Entry

1Press the System Menu/Counter key.

2Press the U or V key to select [FAX].

3Press the OK key.

4Press the U or V key to select [Transmission].

5Press the OK key.

6Press the U or V key to select [Local FAX Name].

7Press the OK key.

8Enter the Local FAX Name to be registered. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to

Specifications (Fax function) on Appendix-6.

9 Press the OK key.

Register the local FAX information (local FAX number/ID) printed on in the transmit terminal identification (TTI) area. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6- 15.)

1 Press the System Menu/Counter key.

2 Press the U or V key to select [FAX].

3 Press the OK key.

4 Press the U or V key to select [Transmission].

2-4	OPERATION GUIDE

Preparation Before Use
5 Press the OK key.
When you register the Local FAX Number, go to
next step. When you register the Local FAX ID, go
to step 10.	2

Local FAX Number Entry

Local FAX Number: T b

* S

6Press the U or V key to select [Local FAX Number].

7Press the OK key.

8Use the numeric keys to enter the local FAX number to be registered. Up to 20 digits can be entered.

NOTE: Press the Address Recall/Pause key to insert a pause (-) between two digits.

Press the Y or Z key to move the cursor.

To correct the number, press the Clear key to delete the digits one by one before reentering the number. To delete the number entirely, press the Reset key.

9 Press the OK key.

Local FAX ID Entry

10

11

12

Local Fax ID:	D b
(0000 - 9999)
****1409*

Press the U or V key to select [Local FAX ID].

Press the OK key.

Use the numeric keys to enter the local FAX ID number in 4 digits.

13 Press the OK key.

OPERATION GUIDE

2-5

Preparation Before Use

Date and Time Entry

Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time.

IMPORTANT: Correct the time displayed on the operation panel regularly. The time displayed may deviate from the current time due to errors.

1 Press the System Menu/Counter key.

2 Press the U or V key to select [Common Settings].

3 Press the OK key.

4 Press the U or V key to select [Date Setting].

5 Press the OK key.

6 Press the U or V key to select [Time Zone].

7 Press the OK key.

8 Press the U or V key to select your region.

Time Zone: a b

** ******************

2-11:00 Midway

3-10:00 Hawaii

Summer Time: a b

** ******************

2 On

9Press the OK key.

10Press the U or V key to select [Summer Time].

NOTE: If you select a region that does not utilize summer time, the summer time setting screen will not appear.

11Press the OK key.

12Press the U or V key to select [On] or [Off].

13Press the OK key.

14Press the U or V key to select [Date/Time].

15Press the OK key.

2-6	OPERATION GUIDE

Preparation Before Use

Date/Time:		a b
Year	Month Day
*2009*	01	01
(Time Zone:Tokyo		)

Date/Time:		a b
Hour	Min. Second
****11:	45:	50
(Time Zone:Tokyo		)

16Press the Y or Z key to move the cursor position, enter year, month and day.

2

17Press the OK key.

18Press the Y or Z key to move the cursor position, enter hours, minutes and seconds.

19 Press the OK key.

OPERATION GUIDE

2-7

Preparation Before Use

2-8	OPERATION GUIDE