Advanced Operation Guide
Contents
Introduction
Guides included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vi Accessing Menu Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
1 Copying Functions
Selecting the Paper Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Selecting the Original Size for Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Selecting Original Quality Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Adjusting Copy Exposure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Selecting the Number of Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Zoom Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Selecting Original Placement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Using Collate Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Using Combine Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Continuous Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9 Draft Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10 Print Override Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11 File Name Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11 Sending the Job End Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
2 Scanning Functions
Using the Scanning Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Scanning Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4 Selecting Color Scan Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Selecting the Original Quality for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5 Selecting the Scanning Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6 Adjusting the Exposure for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6 Selecting the Original Size for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7 Selecting the Send Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7 Zoom Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8 Selecting the Original Placement for Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8 Continuous Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9 Selecting the Image File Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10 Entering the Name of send job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10 Entering the Subject and Body Message of the E-Mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11 Reporting the End of Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12 Scanning with TWAIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13
3 Printer Settings
Parallel Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Setting the Emulation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
4 Operation Status
Status Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1
Checking Jobs Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Verifying Job Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Pausing Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
ADVANCED OPERATION GUIDE |
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Canceling Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Verifying Scanner Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Verifying Printer Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Verifying the Toner Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Verifying Settings for the Cassettes and MP Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Printing Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 Verifying Total Number of Prints and Scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
5 System Settings
Display Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Print Quality Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Machine Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5
Timer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11
Size Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-16
Editing the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-21
Printing the Service Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24
6 User Login Management
Entering User Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 ID management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
7 Job Accounting
Managing Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Setting Limitation of Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Deleting an Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4
Changing Limitation of Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4
All Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4
Individual Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5
Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7
Using Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8
8 Using EWS (Embedded Web Server)
System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-1
Accessing EWS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
EWS Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
Start Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-3
Basic Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6
Printer Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11
Scanner Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12
FAX Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14
Jobs Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17
Advanced Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-18
9 Optional Equipment
Available Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1
Document Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4
Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4
FAX System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5
Appendix
Paper Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-1
Function Combination Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10
Glossary
Index
ADVANCED OPERATION GUIDE |
iv |
The following guides are included with this machine. Refer to the guide that corresponds to your particular objective.
Installation Guide
This Guide contains instructions for assembling and installing the machine.
Operation Guide
This Operation Guide contains explanations on the initial installation and set-up of this machine, the procedure to connect it to a computer, and the basic procedures for using this machine as a copier, printer, and scanner as well as for resolving problems if trouble occurs.
Advanced Operation Guide (This guide)
The Advanced Operation Guide contains explanations on copier, printer, and scanner functions as well as default settings that can be adjusted on this machine. This guide is stored on the CD-ROM as a PDF document.
KX Driver User Guide
Describes how to install and set the printer driver. This guide is stored on the CD-
ROM as a PDF document.
Network FAX Driver Operation Guide
Describes how to use the Network FAX Driver to send documents created on a network computer directly from that computer to the other FAX System. This guide is stored on the CD-ROM as a PDF document.
Network Tool for Clients Operation Guide
Network Tool for Clients is a network printing utility intended to monitor and configure the printing system. This guide describes how to install and operate Network Tool for Clients. This guide is stored on the CD-ROM as a PDF document.
Network Tool for Direct Printing Operation Guide
Network Tool for Direct Printing is a utility that allows you to directly print PDF files without starting Adobe Acrobat by directly sending a PDF file through the Windows spooler. This guide describes how to install and operate Network Tool for Direct Printing. This guide is stored on the CD-ROM as a PDF document.
ADVANCED OPERATION GUIDE |
v |
Introduction
This manual uses the following conventions.
Convention |
Description |
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Example |
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Italic Typeface |
Used to emphasise a key word, |
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The screen shows Completed and returns |
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phrase or message. In addition, |
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to the Basic screen. |
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references to other publications |
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are displayed in italic typeface. |
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Notes |
Used to provide additional or |
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NOTE: For information about storing the |
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useful information about a function |
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or feature. Can also contain |
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pin, refer to step 10. |
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references to other publications. |
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Important |
Used to provide important |
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IMPORTANT: Ensure paper is not folded, |
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information. |
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curled, or damaged. |
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Caution |
Cautions are statements that |
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CAUTION: Do not pull the cassette out |
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suggest mechanical damage as a |
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result of an action. |
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when holding the front of the machine. |
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Warning |
Used to alert users to the |
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WARNING: High voltage is present in |
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possibility of personal injury. |
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the charger section. |
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vi |
ADVANCED OPERATION GUIDE |
Introduction
When you configure the machine, you do so by accessing a menu item and making your setting from there. Each configuration instruction in this guide tells you to access the menu item and provides a route map to direct you to that item. An example of a route map and its significance is shown below.
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System Menu/
Counter
S or T
System Setting
Enter
S or T
Network Setting
Enter
S or T
TCP/IP Setting
Enter
S or T
IP Address
Enter
This represents the control panel button to be pressed.
Press the up or down button until System Setting is displayed.
Press the up or down button until Network Setting is displayed.
Press the up or down button until TCP/IP Setting is displayed.
Press the up or down button until IP Address is displayed.
ADVANCED OPERATION GUIDE |
vii |
Introduction
viii |
ADVANCED OPERATION GUIDE |
1
2
3
Mode |
Description |
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Auto |
Automatically selects and feeds paper from the cassette |
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or the MP tray, whichever holds the paper size to be |
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used. |
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Cassette1 |
Feeds paper from cassette 1. |
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Cassette2 |
Feeds paper from the optional cassette 2 if it is |
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installed. |
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MP Tray |
Feeds paper from the MP tray if the paper size and type |
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has been registered. |
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Press Copy. The basic screen is displayed.
Press Paper Select.
Press S or T to select the required cassette or the MP Tray and press Enter.
For a cassette, the display shows Completed and returns to the basic screen.
For the MP tray, the MP Tray Size screen is displayed. Proceed to the next step.
4 |
Press S or T to select the paper size required and press Enter. The MP Tray Type |
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screen is displayed. |
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If the paper size is not shown, select Others and press Enter then select from the |
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Others screen. |
5 |
Press S or T to select the media type required and press Enter. The display shows |
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Completed and returns to the basic screen. |
1
2
3
Press Copy. The basic screen is displayed.
Press Original Size.
Press S or T to select the size of the original or, if the size of the original is not shown in the display select Others and press Enter.
For a standard size, the display shows Completed and returns to the basic screen.
For Others proceed to the next step.
4 |
Press S or T to select the size of the original and press Enter. The display shows |
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Completed and returns to the basic screen. |
ADVANCED OPERATION GUIDE |
1-1 |
Copying Functions
1
2
The original quality mode selects the copy quality according to the type of originals.
Mode |
Description |
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Text+Photo |
Select this mode when the original contains a mixture of |
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both text and photographs. |
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Photo |
Select this mode when the original contains mostly |
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photographs. |
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Text |
Select this mode when the original contains mostly text. |
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Press Copy. The basic screen is displayed.
Press Original Quality.
3 |
PressSor Tto select the mode and press Enter. The display shows Completed and |
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returns to the basic screen. |
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The default exposure is Manual. |
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Mode |
Description |
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Auto |
The machine automatically selects the optimal |
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exposure setting for the original being copied. |
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Manual |
The copy exposure setting is selected manually. There |
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are 7 exposure levels available. |
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Press Copy. The basic screen is displayed. |
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2 |
Press Exposure. |
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3 |
Press S or T to select Manual and press Enter. |
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If you selected Auto, the display shows Completed and returns to the basic screen. |
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If you selected Manual, the Manual screen is displayed. Proceed to the next step. |
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4 |
Press Sor Tto adjust the required value for the exposure. Press Enter. The display |
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shows Completed and returns to the basic screen. |
1-2 |
ADVANCED OPERATION GUIDE |
Copying Functions
1
2
3
Leaving more than approximately 30 sheets of standard paper or one sheet of special paper in the face-up tray and more than approximately 150 sheets of standard paper in the output tray may damage the machine.
Press Copy. The basic screen is displayed.
Use the numeric keys to change the number of copies to be made from 1 to 999.
To cancel the number of copies entered, press Stop/Clear. The display will be set to
1.
1
2
3
The following modes are available for zooming.
Mode |
Description |
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100% |
Makes copies of the same size as the original. |
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Auto |
Adjusts the zoom ratio so that the copied image fits |
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onto the selected copy size. |
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Standard Zoom |
Makes copies at one of the fixed zoom ratios. The |
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following ratios are available: |
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200% |
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141% |
(A5 >> A4) |
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129% |
(Statement >> Letter) |
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115% (B5 >> A4) |
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100% |
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90% |
(Folio >> A4) |
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86% |
(A4 >> B5) |
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78% |
(Legal >> Letter) |
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70% |
(A4 >> A5) |
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64% |
(Letter >> Statement) |
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50% |
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Zoom Entry |
Sets the zoom ratio between 50% and 200% in 1% |
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increment. |
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Press Copy. The basic screen is displayed.
Press left Select.
Press S or T to select the zoom type required and press Enter. You can choose
100%, Auto, Standard Zoom or Zoom Entry.
For 100% and Auto, the display shows Completed and returns to the basic screen. The original will be copied on the selected paper size.
For Standard Zoom, press Sor Tto select the zoom ratio. Press Enter. The display shows Completed and returns to the basic screen.
ADVANCED OPERATION GUIDE |
1-3 |
Copying Functions
For Zoom Entry, press S or T or use the numeric keys to change the ratio in 1% increments. Press Enter. The display shows Completed and returns to the basic screen.
1
2
3
Press Copy. The basic screen is displayed.
Press Function.
Press S or T to select Orig. Placement and press Enter. The Orig. Placement screen is displayed.
4 |
Press Sor Tto select either Top Edge to Rear or Top Edge to Left and press Enter. |
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The display shows Completed and returns to the Function screen. |
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Using the Platen |
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Top Edge to Rear |
Top Edge to Left |
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Rear |
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Left
Using the Document Processor |
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Top Edge to Rear |
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Top Edge to Left |
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Rear |
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Left |
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5 Press right Select. The display returns to the basic screen.
1-4 |
ADVANCED OPERATION GUIDE |
Copying Functions
1
2
3
4
Multiple originals can be scanned into memory in a single operation and the number of copy sets created.
Press Copy. The basic screen is displayed.
Press Function.
Press S or T to select Collate and press Enter. The Collate screen is displayed.
Press S or T to select either On or Off and press Enter. The display shows Completed and returns to the Function screen.
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Original |
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Collate: Off |
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Collate: On |
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5 Press right Select. The display returns to the basic screen.
The images from either 2 or 4 originals can be reduced and combined onto a single copy. The borderline of each original can also be marked with a solid line or a dotted line.
Mode |
Description |
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2 in 1 |
Copies two originals onto one sheet. |
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4 in 1 |
Copies four originals onto one sheet. |
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1 |
Press Copy. The basic screen is displayed. |
2 |
Press Function. |
3 |
Press S or T to select Combine and press Enter. The Combine screen is displayed. |
4 |
Press S or T to select either 2 in 1 or 4 in 1 and press Enter. The Layout screen is |
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displayed. |
5 |
Press S or T to select the direction of the layout and press Enter. The Border Line |
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screen is displayed. |
ADVANCED OPERATION GUIDE |
1-5 |
Copying Functions
The following illustrations indicate the effects of each direction and layout setting:
2 in 1 > Top Edge to Rear. |
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Copied Image |
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Left to Right/Top to Right to Left |
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2 in 1 > Top Edge to Left |
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Copied Image |
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Left to Right/Top to Right to Left |
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4 in 1 > Top Edge to Rear |
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Copied image |
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1-6 |
ADVANCED OPERATION GUIDE |
Copying Functions
4 in 1 > Top Edge to Left |
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Original |
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Copied Image |
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6 |
Press S or T to select the type of the borderline and press Enter. The Orig. |
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Placement screen is displayed. The following illustrations indicate the effects of each |
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borderline setting |
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Solid Line |
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Copied Image |
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2 in 1 |
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4 in 1 |
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Dotted Line
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Copied Image |
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2 in 1 |
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4 in 1 |
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ADVANCED OPERATION GUIDE |
1-7 |
Copying Functions
Positioning Mark
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Copied Image |
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2 in 1 |
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4 in 1 |
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7 |
Press S or T to select the original placement and press Enter. The display shows |
|
Completed and returns to the Function screen. |
8 |
Press right Select. The display returns to the basic screen. |
Using the Document Processor with Combine Mode |
|
1 |
Place the originals in the document |
|
processor. |
2
3
Press Copy. The basic screen is displayed.
Select the combine mode. For more information, refer to Using Combine Mode on page 1-5.
4 |
Press Start. The originals are scanned automatically and copying in the combine |
|
mode will begin. |
Using the Platen with Combine Mode |
|
1 |
Place the first original to be copied onto the |
|
platen. |
2 |
Press Copy. The basic screen is displayed. |
3 |
Select the combine mode. For more information, refer to Using Combine Mode on |
|
page 1-5. |
1-8 |
ADVANCED OPERATION GUIDE |
|
Copying Functions |
|
|
4 |
Press Start. The original is scanned. |
|
Once the scanning operation is completed, Set original and press Start key is |
|
displayed. |
5 |
Place the next original on the Platen ready for scanning and press Start. The next |
|
original is scanned. |
6
7
Repeat step 5 until all the originals have been scanned.
When all the originals have been scanned, press right Select. Accepted will appear and copying commences.
Use Continuous Copying to scan originals into memory in individual sections.The machine then groups the sections together to form a single job. The copies are then produced in one batch, as a single job.
1
2
3
Press Copy. The basic screen is displayed.
Press Function.
Press S or T to select Continuous Scan and press Enter. The Continuous Scan screen is displayed.
4 |
Press S or T to select On and press Enter. The display shows Completed and |
|
returns to the Function screen. |
5 |
Press right Select. The display returns to the basic screen. |
The maximum number of originals to scan depends on the available memory in the machine. Number of scannable originals (Letter, 5%, Text+Photo mode) are as follows:
•96 MB (standard): Approximately 70 sheets
•128 MB: Approximately 115 sheets
•192 MB: Approximately 380 sheets
•320 MB: Approximately 535 sheets
ADVANCED OPERATION GUIDE |
1-9 |
Copying Functions
1
2
3
4
Place the original on the platen.
Press Copy. The basic screen is displayed.
Press Start. The first original is scanned.
Once the scanning operation is completed, Set original and press Start key is displayed. Position the next original on the platen and press Start. The next original is scanned.
5
6
1
2
3
Repeat step 4 until all originals have been scanned.
When all originals have been scanned, press right Select. Accepted will appear and copying commences.
Draft mode enables the machine to consume less toner for a page to save your printing costs. This will cause images to be printed lighter than normal without affecting print speed. When Draft mode setting is On, the printing image becomes lighter, but readable.
Press Copy. The basic screen is displayed.
Press Function.
Press S or T to select Draft Mode and press Enter. The Draft Mode screen is displayed.
4 |
Press S or T to select On and press Enter. The display shows Completed and |
|
returns to the Function screen. |
5 |
Press right Select. The display returns to the basic screen. |
1-10 |
ADVANCED OPERATION GUIDE |
Copying Functions
1
2
3
The print override mode allows the current job to be interrupted in order to make copies of a more urgent job. After the print override processing is completed, the interrupted job will be resumed.
Press Copy. The basic screen is displayed.
Press Function.
Press S or T to select Print Override and press Enter. The Print Override screen is displayed.
4 |
Press S or T to select On and press Enter. The display shows Completed and |
|
returns to Function screen. |
5
6
7
8
Press right Select. The basic screen is displayed.
Program the functions as required and use the numeric keys to enter the number of copies required.
Place the original on the platen or in the document processor.
Press Start. Copying begins immediately and completed copies are delivered to the output tray.
9 |
When the job is completed, perform the steps 1 through 4 to select Print Override |
|
mode Off. |
1
2
3
The file name is used for an e-mail report that notifies the end of copying (refer to Sending the Job End Report on page 1-13). It is also listed in the Status menu for administration. The file name contains the time stamp or job number.
Press Copy. The basic screen is displayed.
Press Function.
Press S or T to select File Name Entry. Press Enter. The File Name Entry screen is displayed.
4 Enter the file name between one and 30 characters using the numeric keys (refer to
Character Entry in the Operation Guide) and press Enter. The Additional Info screen is displayed. The factory default setting for the file name is doc.
ADVANCED OPERATION GUIDE |
1-11 |
Copying Functions
5 |
Press S or T to select the information that is added to the file name. The following |
|
table shows how the file name is constructed. |
6
7
8
Selected Item |
File Name Example |
Description |
|
|
|
Date and Time |
doc04272005145608 |
Adds the date and time |
|
|
to the File Name. The |
|
|
example shows how a |
|
|
copying job created at |
|
|
14:56:08 on April 27, |
|
|
2005 would be named. |
|
|
The display sequence of |
|
|
Month, Day, Year can be |
|
|
changed, refer to Date |
|
|
Format on page 5-11. |
|
|
|
Job No. |
doc0586 |
A job number is added to |
|
|
the file name. |
|
|
|
Press Enter. The display shows Completed and returns to the Function screen.
Press right Select. The display returns to the basic screen.
After copying is completed, it is stored as a file name. The file name can be monitored in the Status menu. Refer to Checking Jobs Status on page 4-2.
1-12 |
ADVANCED OPERATION GUIDE |
Copying Functions
Once the appropriate e-mail settings have been made, this function notifies you by e-mail when copying is complete.
The following is an example of the information that is sent by e-mail.
1
2
3
4
5
To: |
h_pttr@owl-net.net |
Subject: |
1234 Job end report mail |
|
|
|
|
Job No.: |
0002 |
Result: |
OK |
End Time: |
Wed 27 Apr 2005 14:56:08 |
File Name: |
doc27042005145608 |
Job Type: |
Copy |
------------------------------------------------
1234
[00:c0:ee:d0:01:14]
------------------------------------------------
Press Copy. The basic screen is displayed.
Press Function.
Press Sor Tto select Job End Report and press Enter. The Job End Report screen is displayed.
Press S or T to select On. Press Enter. The Destination screen is displayed.
Press S or T to select Address Book or Address Entry. Press Enter.
1 |
Press S or T to select the contact address required and press Enter. A contact |
|
address screen is displayed. |
2
3
Press Enter. The display shows Completed and returns to the Function screen.
Press right Select. The display returns to the basic screen.
When there is no address to send, press left Select and return to the Function screen.
ADVANCED OPERATION GUIDE |
1-13 |
Copying Functions
1 |
Enter the e-mail address to which you want the report to be sent. For details on using |
|
the numeric keys to enter characters, refer to Character Entry in the Operation |
|
Guide. |
|
Press Enter. The display shows Completed and returns to the Function screen. |
2 |
Press right Select. The display returns to the basic screen. |
1-14 |
ADVANCED OPERATION GUIDE |
This machine can send a scanned image as an attachment to an e-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network.
A network environment which enables the machine to connect to a mail server is required. It is recommended that a Local Area Network (LAN) is used to assist with transmission speed and security issues.
To use the Scanning Function perform the following steps:
•Program the settings, including the e-mail setting on the machine.
•Use EWS (the internal HTML web page) to register the IP address, the host name of the SMTP server, and the recipient.
•Register the destination in the Address Book or One Touch keys.
•When the PC Folder (SMB/FTP) is selected, it is necessary to share the destination folder. For setting-up the PC Folder, contact your Network Administrator.
The Sender, a default subject and body message for the e-mail will be registered under the e-mail template setting in EWS.
ADVANCED OPERATION GUIDE |
2-1 |
Scanning Functions
1
2
Press Send. The basic screen is displayed.
Register the destination using W, a One Touch Key or the Address Book - refer to
Using the Address Book on page 2-4. The destination is displayed.
3 |
Repeat this procedure for all other addresses (if you are sending to a PC, only one |
|
destination is possible). |
4 |
Program the settings as required to use additional functions which are explained on |
|
page 2-5 to page 2-11. |
5
6
Press Start. The Scanning screen is displayed and the scanning will begin.
If Continuous Scan was selected, the message Set original and press Start key is displayed when scanning is completed. Refer to Continuous Scanning on page 2-9.
To scan another original, replace the original and change the settings as required. Press Start. When all the originals have been scanned, press right Select.
1
2
3
4
5
Press Send. The basic screen is displayed.
Press W. The Destination screen is displayed.
Press S or T to select E-mail and press Enter. The Address Entry screen is displayed.
Enter the e-mail address.
Press Enter. The display shows Completed and returns to the basic screen.
1 |
Press Send. The basic screen is displayed. |
2 |
Press W. The Destination screen is displayed. |
3 |
Press S or T to select PC Folder and press Enter. |
4 |
Press S or T to select SMB or FTP and press Enter. The Address Entry screen is |
|
displayed. |
5 |
Enter the host name, path, login user name, and login password when requested. |
6 |
Press Enter. The display shows Completed and returns to the basic screen. |
2-2 |
ADVANCED OPERATION GUIDE |
|
Scanning Functions |
|
|
Changing a Destination |
|
1 |
With the corresponding destination selected, press W. The Destination screen is |
|
displayed. |
2 |
Press S or T to select Dest. Confirm and press Enter. The Dest. Confirm screen is |
|
displayed. |
3 |
Press S or T to select the destination required and press Enter. The destination |
|
screen is displayed. |
4
5
6
7
Press S or T to select Edit and press Enter. The Address Entry screen is displayed. Enter the new destination.
Press Enter. The display shows Completed and returns to the Dest. Confirm screen. Press Send. The display returns to the basic screen.
1 |
With the corresponding destination selected, press W. The Destination screen is |
|
displayed. |
2 |
Press S or T to select Dest. Confirm and press Enter. The Dest. Confirm screen is |
|
displayed. |
3 |
Press S or T to select the destination required and press Enter. The destination |
|
screen is displayed. |
4 |
Press S or T to select Delete and press Enter. Delete. Are you sure? is displayed. |
5 |
To delete the destination, press left Select. The display shows Deleted and returns |
|
to the Dest. Confirm screen. |
6 |
Press Send. The display returns to the basic screen. |
ADVANCED OPERATION GUIDE |
2-3 |
Scanning Functions
This machine has an address book function and can also access an external address book (LDAP). When an e-mail address, the path of PC folder, and FTP server's path are registered in the address book, it can transmit directly from the operation panel.
This section explains how to enter the destination from the address book.
Mode |
Description |
|
|
Address Book |
You can use an address which is registered from the |
|
panel or through EWS. |
|
To register the address, refer to Editing the Address |
|
Book on page 5-21 or Basic > Address Book on page 8- |
|
9. |
|
|
Ext Address Book |
In order to use the Ext Address Book, set LDAP in EWS. |
|
For more information about LDAP, refer to Advanced > |
|
Management > LDAP on page 8-25. |
|
|
1
2
3
Press Send. The basic screen is displayed.
Press X. Select Addr Book is displayed.
Press S or T to select Address Book or Ext Address Book and press Enter. The Address Book or Ext Address Book screen is displayed. You can use the search feature to find an address - refer to Searching Address Name on page 2-4.
4 |
Press S or T to select the address required and press Enter. |
|
When a group address is selected and the destination is registered, the display |
|
shows Completed and returns to the basic screen. When a contact address is |
|
selected, the contact address book is displayed. Proceed with the next step. |
5 |
Press S or T to select the destination required or, if the PC Folder is selected, enter |
|
the login user name and login password and press Enter. The display shows |
Completed and returns to the basic screen.
1
2
3
4
Display the Address Book screen required.
Press right Select. The Menu screen is displayed.
Press S or T to select Search(Name) and press Enter. The Search(Name) screen is displayed.
Enter the Address name or portion of address name and press Enter.
For example. in order to search for New York. Enter New. Address names are casesensitive.
5 |
Press S or T to select the address required and press Enter. The address is |
|
selected. |
2-4 |
ADVANCED OPERATION GUIDE |
Scanning Functions
1
2
3
4
The following color modes are available for scanning:
Mode |
Description |
|
|
Full Color |
The original will be scanned in full color. The |
|
scanning exposure will be set to Manual. |
|
|
Grayscale |
The shading of the original will be reproduced. The |
|
scanning exposure will be set to Manual. |
|
|
Monochrome |
The original will be scanned in monochrome. The |
|
resulting file size for the scan data will be smaller |
|
in comparison with the other color modes. |
|
|
Press Send. The basic screen is displayed.
Press Scan Color Select.
Press S or T to select the mode and press Enter. The display shows Completed and returns to the basic screen.
Press Start to start scanning.
1
2
The original quality mode is used to optimize scanning quality according to the type of originals. This mode will be available when you have selected monochrome in the color scan mode.
Mode |
Description |
|
|
Text+Photo |
Select this mode when the original contains a |
|
mixture of both text and photographs. |
|
|
Photo |
Select this mode when the original mostly contains |
|
photographs. To send photo images with a 200 dpi |
|
resolution for smoother images, it is recommended |
|
to use Full Color or Grayscale mode. |
|
|
Text |
Select this when the original mostly contains text. |
|
|
OCR |
This mode will be available when you select |
|
monochrome in the Scan Color mode. Use this |
|
mode if the image data is to be converted into text |
|
using Optical Character Recognition software. |
|
|
Press Send. The basic screen is displayed.
Press Original Quality.
3 |
Press S or T to select the mode required and press Enter. The display shows |
|
Completed and returns to the basic screen. |
ADVANCED OPERATION GUIDE |
2-5 |
Scanning Functions
1
2
The higher the resolution value is, the finer the image will be. A higher resolution results in a larger file size and longer scanning time.
The maximum resolution using full color or gray scale modes without optional expansion memory is 300 dpi. Refer to Expansion Memory on page 9-4.
Press Send. The basic screen is displayed.
Press Scan Resolution.
3 |
Press S or T to select the scanning resolution and press Enter. The display shows |
|
Completed and returns to the basic screen. |
The default exposure is Manual.
Mode |
Description |
|
|
Auto |
Use this mode to enable the machine to automatically |
|
select the optimal exposure setting for the original. This |
|
mode will be available when you have selected |
|
Monochrome in the Scan Color mode. |
|
|
Manual |
Use this mode to adjust the scan exposure manually. |
|
There are seven exposure levels available. |
|
|
1
2
3
Press Send. The basic screen is displayed.
Press Exposure.
Press S or T to select the exposure mode and press Enter.
If Auto is selected, the display shows Completed and returns to the basic screen.
If Manual is selected, the Manual screen is displayed. Proceed to the next step.
4 |
Press S or T to adjust the value for the exposure and press Enter. The display |
|
shows Completed and returns to the basic screen. |
2-6 |
ADVANCED OPERATION GUIDE |
Scanning Functions
1
2
3
The original size defines the area to be scanned and must be identical to the physical size of the original.
Press Send. The basic screen is displayed.
Press Original Size.
Press S or T to select the original size and press Enter. The display shows Completed and returns to the basic screen.
If the original size required is not shown, select Others and press Enter. The Others screen is displayed.
4 |
Press Sor Tto select the original size required and press Enter. The display shows |
|
Completed and returns to the basic screen. |
1
2
3
The send size defines the size of the image attached and received. This does not apply if Full Color or Grayscale is selected, when the images are sent at the same size as their originals.
Press Send. The basic screen is displayed.
Press Function.
Press S or T to select Send Size and press Enter. The Send Size screen is displayed.
4 |
Press S or T to select the send size required and press Enter.The display shows |
|
Completed and returns to the Function screen. |
|
If the required send size is not shown, select Others and press Enter. |
5 |
Press S or T to select the send size required and press Enter.The display shows |
|
Completed and returns to the Function screen. |
ADVANCED OPERATION GUIDE |
2-7 |
Scanning Functions
This section explains how to scan documents to an enlarged or reduced size. The following modes are available for zooming.
Mode |
Description |
|
|
100% |
Scan documents at the same size as the original. |
|
|
Auto |
Adjusts the zoom ratio so that the scanned image |
|
fits onto the selected send size. |
|
|
1
2
3
Press Send. The basic screen is displayed.
Press Function.
Press S or T to select Zoom and press Enter. The Zoom screen is displayed.
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Press S or T to select Auto and press Enter. The display shows Completed and |
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returns to the Function screen. The original is scanned so that it fits onto the selected |
send size.
1
2
Press Send. The basic screen is displayed.
Press left Select.
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Press S or T to select the original placement required and press Enter. The display |
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shows Completed and returns to the basic screen. |
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Using the Platen |
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Top Edge to Rear |
Top Edge to Left |
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Rear |
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Left
2-8 |
ADVANCED OPERATION GUIDE |