HP Officejet 8100 User Manual

5 (1)

User Guide

HP Oﬃcejet Pro

8100

HP Officejet Pro 8100 ePrinter

User Guide

Edition 2, 1/2014

Hewlett-Packard Company notices

The information contained in this document is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Acknowledgements

Microsoft, Windows, Windows XP, Windows Vista, and Windows 7 are U.S. registered trademarks of Microsoft Corporation.

ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.

Safety information

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

1. Read and understand all instructions in the documentation that comes with the printer.

2. Observe all warnings and instructions marked on the product.

3. Unplug this product from wall outlets before cleaning.

4. Do not install or use this product near water, or when you are wet.

5. Install the product securely on a stable surface.

6. Install the product in a protected location where no one can step on or trip over the line cord, and the line cord cannot be damaged.

7. If the product does not operate normally, see

8. There are no user-serviceable parts inside. Refer servicing to qualified service personnel.

Solve a problem.

1 Get started

Accessibility................................................................................................................................6

Eco..............................................................................................................................................7

Manage power......................................................................................................................7

Conserve printing supplies...................................................................................................8

Understand the printer parts.......................................................................................................8

Front view.............................................................................................................................8

Printing supplies area...........................................................................................................9

Back view..............................................................................................................................9

Use the printer control panel....................................................................................................10

Overview of buttons and lights...........................................................................................10

Change printer settings......................................................................................................11

Print reports........................................................................................................................11

Finding the printer model number.............................................................................................11

Select print media.....................................................................................................................11

Recommended papers for printing ....................................................................................12

Recommended papers for photo printing...........................................................................13

Tips for selecting and using media.....................................................................................14

Load media...............................................................................................................................14

Load standard-size media..................................................................................................15

Load envelopes..................................................................................................................16

Load cards and photo paper...............................................................................................17

Load custom-size media.....................................................................................................18

Install the accessories..............................................................................................................19

Install the automatic two-sided printing accessory (duplexer) ...........................................19

Install Tray 2.......................................................................................................................19

Configure trays...................................................................................................................21

Turn on accessories in the printer driver............................................................................22

To turn on accessories (Windows)...............................................................................22

To turn on accessories (Mac OS X)..............................................................................23

Maintain the printer...................................................................................................................23

Clean the exterior ..............................................................................................................23

Update the printer.....................................................................................................................23

Turn the printer off....................................................................................................................24

2Print

Print documents........................................................................................................................25

Print documents (Windows)................................................................................................26

Print documents (Mac OS X)..............................................................................................26

Print brochures.........................................................................................................................26

Print brochures (Windows).................................................................................................27

Print brochures (Mac OS X)................................................................................................27

Print on envelopes....................................................................................................................28

Print on envelopes (Windows)............................................................................................28

Print on envelopes (Mac OS X)..........................................................................................28

Print photos..............................................................................................................................29

Print photos on photo paper (Windows).............................................................................29

Print photos on photo paper (Mac OS X)...........................................................................30

Print on special and custom-size paper....................................................................................30

Print on special or custom-size paper (Mac OS X).............................................................31

Print borderless documents or photos......................................................................................31

Print borderless documents or photos (Windows)..............................................................32

Print borderless documents or photos (Mac OS X)............................................................32

Print on both sides (duplexing).................................................................................................33

View print resolutions...............................................................................................................34

3HP ePrint

Set up HP ePrint.......................................................................................................................35

Set up HP ePrint using the HP printer software ................................................................35

Set up HP ePrint using the printer’s control panel..............................................................36

Set up HP ePrint using the embedded web server.............................................................36

Use HP ePrint...........................................................................................................................37

Print using HP ePrint..........................................................................................................37

Find the printer’s email address.........................................................................................37

Turn off HP ePrint...............................................................................................................37

Remove Web Services.............................................................................................................38

4 Work with ink cartridges

Information on ink cartridges and the printhead.......................................................................39

Check the estimated ink levels.................................................................................................40

Printing with black or color ink only..........................................................................................40

Replace the ink cartridges........................................................................................................41

Store printing supplies..............................................................................................................42

Anonymous Usage Information Storage...................................................................................42

5 Solve a problem

HP support................................................................................................................................44

Obtain electronic support....................................................................................................45

HP support by phone..........................................................................................................45

Before you call..............................................................................................................46

Phone support period...................................................................................................46

Telephone support numbers.........................................................................................46

After the phone support period.....................................................................................48

General troubleshooting tips and resources.............................................................................48

Solve printer problems..............................................................................................................48

The printer shuts down unexpectedly.................................................................................49

Alignment fails....................................................................................................................49

The printer is not responding (nothing prints).....................................................................49

The printer prints slowly......................................................................................................50

The printer is making some unexpected noises.................................................................51

Blank or partial page printed...............................................................................................51

Something on the page is missing or incorrect...................................................................52

Placement of the text or graphics is wrong.........................................................................52

Contents

Print quality troubleshooting.....................................................................................................53

Solve paper-feed problems......................................................................................................57

Solve problems using HP ePrint and HP websites...................................................................59

Solve problems using HP ePrint.........................................................................................59

Solve problems using HP websites....................................................................................60

Solve Ethernet network problems.............................................................................................60

General network troubleshooting........................................................................................60

Solve wireless problems...........................................................................................................60

Basic wireless troubleshooting...........................................................................................61

Advanced wireless troubleshooting....................................................................................62

Step 1: Make sure your computer is connected to your network..................................62

Step 2: Make sure that the printer is connected to your network.................................63

Step 3: Check to see if the firewall software is blocking communication......................64

Step 4: Make sure the printer is online and ready........................................................65 Step 5: Make sure the wireless version of the printer is set as the default printer

driver (Windows only)...................................................................................................65 Step 6: Make sure your computer is not connected to your network over a Virtual

Private Network (VPN)..................................................................................................66

After resolving the problems ..............................................................................................66

Configure your firewall software to work with the printer..........................................................67

Solve printer management problems........................................................................................68

Embedded web server cannot be opened..........................................................................68

Troubleshoot installation issues...............................................................................................69

Hardware installation suggestions......................................................................................69

HP software installation suggestions..................................................................................70

Solve network problems.....................................................................................................70

Understand the printer status report.........................................................................................71

Understand the network configuration page.............................................................................73

Printhead maintenance.............................................................................................................75

Clean the printhead............................................................................................................75

Align the printhead..............................................................................................................76

Remove and reinstall the printhead....................................................................................76

Clear jams.................................................................................................................................78

Clear paper jams................................................................................................................78

Avoid paper jams................................................................................................................80

Control panel lights reference...................................................................................................81

A Technical information

Warranty information................................................................................................................89

Hewlett-Packard limited warranty statement......................................................................90

Ink cartridge warranty information......................................................................................91

Printer specifications................................................................................................................92

Physical specifications........................................................................................................92

Product features and capacities.........................................................................................92

Processor and memory specifications................................................................................93

System requirements..........................................................................................................93

Network protocol specifications..........................................................................................93

Embedded web server specifications.................................................................................94

Media specifications...........................................................................................................94

Understand specifications for supported media...........................................................94

Set minimum margins...................................................................................................97

Guidelines for printing on both sides of a page............................................................98

Print specifications..............................................................................................................98

HP ePrint and HP website specifications...........................................................................98

HP ePrint specifications................................................................................................99

HP website specifications.............................................................................................99

Environmental specifications..............................................................................................99

Electrical specifications.......................................................................................................99

Acoustic emission specifications......................................................................................100

Regulatory information...........................................................................................................101

FCC statement..................................................................................................................101

Notice to users in Korea...................................................................................................102

VCCI (Class B) compliance statement for users in Japan................................................102

Notice to users in Japan about the power cord................................................................102

GS Declaration (Germany)...............................................................................................102

Gloss of housing of peripheral devices for Germany........................................................102

European Union Regulatory Notice..................................................................................103

Regulatory information for wireless products...................................................................104

Exposure to radio frequency radiation........................................................................104

Notice to users in Brazil..............................................................................................104

Notice to users in Canada..........................................................................................104

Notice to users in Taiwan...........................................................................................104

Regulatory model number................................................................................................105

Environmental product stewardship program.........................................................................106

Paper use.........................................................................................................................106

Plastics.............................................................................................................................106

Material safety data sheets...............................................................................................106

Recycling program............................................................................................................106

HP inkjet supplies recycling program...............................................................................106

Disposal of waste equipment by users in private households in the European Union.....107

Power consumption..........................................................................................................108

Chemical Substances.......................................................................................................108

Battery information...........................................................................................................108

Battery disposal in Taiwan..........................................................................................108

Attention California users...........................................................................................108

Battery disposal in Netherlands..................................................................................108

EU battery directive..........................................................................................................109

RoHS notices (China only)...............................................................................................110

RoHS notices (Ukraine only)............................................................................................110

Third-party licenses................................................................................................................111

Contents

B HP supplies and accessories

Order printing supplies online.................................................................................................119

Supplies..................................................................................................................................119

Ink cartridges and printheads...........................................................................................119

HP media..........................................................................................................................120

C Network setup

Change basic network settings...............................................................................................121

View and print network settings........................................................................................121

Turn the wireless radio on and off....................................................................................121

Change advanced network settings.......................................................................................121

Set link speed...................................................................................................................122

View IP settings................................................................................................................122

Change IP settings...........................................................................................................122

Configure the printer’s firewall settings.............................................................................122

Creating and using firewall rules................................................................................123

Reset network settings.....................................................................................................124

Set up the printer for wireless communication........................................................................124

Before you begin..............................................................................................................125

Set up the printer on your wireless network.....................................................................125

Set up the printer using the HP printer software (Recommended)...................................125

Set up the printer using WiFi Protected Setup (WPS)......................................................125

To connect the printer using the Push Button Method...............................................126

To connect the printer using the PIN Method.............................................................126

Set up the printer using the embedded web server (EWS)..............................................126

Change the connection type.............................................................................................126

To change from an Ethernet connection to a wireless connection.............................126

To change from a USB connection to a wireless connection.....................................127

To change from a wireless connection to a USB or Ethernet connection .................127

Test the wireless connection............................................................................................127

Guidelines for ensuring wireless network security............................................................127

Overview of security settings......................................................................................128

Add hardware addresses to a wireless router (MAC filtering)....................................128

Other wireless security guidelines..............................................................................128

Guidelines for reducing interference on a wireless network.............................................129

Uninstall and reinstall the HP software...................................................................................129

Windows...........................................................................................................................129

Mac OS X.........................................................................................................................130

D Printer management tools

Toolbox (Windows).................................................................................................................131

HP Utility (Mac OS X).............................................................................................................131

Embedded web server............................................................................................................131

About cookies...................................................................................................................132

To open the embedded web server..................................................................................132

Index............................................................................................................................................142

1 Get started

This guide provides details about how to use the printer and how to resolve problems.

Accessibility

•

Eco Understand the printer parts

•

Use the printer control panel Finding the printer model number

•

Select print media

•

Load media Install the accessories

•

Maintain the printer

•

Update the printer

•

Turn the printer off

NOTE: If you are using the printer with a computer running Windows XP Starter Edition, Windows Vista Starter Edition, or Windows 7 Starter Edition, some features might not be available. For more information, see

Accessibility

The printer provides a number of features that make it accessible for people with disabilities.

Visual

The HP software provided with the printer is accessible for users with visual impairments or low vision by using your operating system's accessibility options and features. The software also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For users who are color blind, colored buttons and tabs used in the HP software and on the printer control panel have simple text or icon labels that convey the appropriate action.

Mobility

For users with mobility impairments, the HP software functions can be executed through keyboard commands. The HP software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper guides can be operated by users with limited strength and reach.

Support

For more details about the accessibility of this printer and HP's commitment to product accessibility, visit HP's website at

For accessibility information for Mac OS X, visit the Apple website at accessibility.

System requirements.

www.hp.com/accessibility.

www.apple.com/

6 Get started

Eco

Hewlett-Packard is committed to providing quality products in an environmentally sound manner. Design for recycling has been incorporated into this product. For more information, see

HP is committed to helping customers reduce their environmental footprint. HP has provided these features to help you focus on ways to assess and reduce the impact of your printing choices.

For more information about HP's environmental initiatives, visit globalcitizenship/environment/.

Manage power

To conserve electricity, the printer comes with the following features:

Sleep mode

Power usage is reduced while in Sleep mode. After initial setup of printer, the printer will enter Sleep mode after 5 minutes of inactivity.

To change the setting, complete the following steps:

1. Open the EWS. For more information, see

2. Click the Settings tab.

3. In the Preferences section, click Energy Save Mode and select the desired

4. Click Apply.

Auto Power-Off

Auto Power-Off is automatically enabled by default when you turn on the printer. When Auto Power-Off is enabled, the printer will automatically turn off after 8 hours of inactivity to help reduce energy use. Auto Power-Off is automatically disabled when the printer establishes a network connection. You can change the Auto Power-Off setting from the printer software. Once you change the setting, the printer will maintain the setting that you choose. Auto Power-Off turns the printer off completely, so you must use the power button to turn the printer back on.

Windows: Open Toolbox. (For more information, see Advanced Settings tab, click Change, and then select the preferred amount of time.

Mac OS X: Open HP Utility. (For more information, see Printer Settings section, click Power Management, and then select the preferred

amount of time.

Environmental product stewardship program

www.hp.com/hpinfo/

Embedded web server.

option.

Toolbox (Windows).) In the

HP Utility (Mac OS X).) In the

TIP: If you are printing through an Ethernet connection over a network, Auto Power-Off should be disabled to ensure that print jobs do not get lost. Even when Auto Power-Off is disabled, the printer will enter a Sleep mode after 5 minutes of inactivity to help reduce energy use.

Eco 7

Chapter 1

NOTE: The printer’s Sleep Mode and Auto Power-Off features are temporarily not available if one or more of the ink cartridges are missing. After the cartridge is reinstalled, these features resume.

CAUTION: HP recommends that you replace any missing cartridges as soon as possible to avoid print quality issues and possible extra ink usage or damage to the ink system. Never turn off the printer when ink cartridges are missing.

Conserve printing supplies

To conserve printing supplies such as ink and paper, try the following:

• Change the print mode to a draft setting. Draft setting uses less ink.

• Do not clean the printhead unnecessarily. This wastes ink and shortens the life of the cartridges.

• Reduce paper usage by printing on both sides of the paper. If the printer has an automatic two-sided printing accessory (duplexer), see (duplexing). Otherwise, you can first print just the odd pages, flip the pages over, and then print just the even pages.

Understand the printer parts

This section contains the following topics:

Front view

•

Printing supplies area

•

Back view

Print on both sides

Front view

1 Top cover

2 Ink-cartridge access door

3 Output tray

4 Control panel display

8 Get started

(continued)

6 Control panel

7 Output tray extension

8Tray 1

(Power) button

Printing supplies area

1 Ink-cartridge access door

2 Ink cartridges

Back view

1 Ethernet network port

2 Rear universal serial bus (USB) port

3 Power input

4 Automatic two-sided printing accessory (duplexer)

Understand the printer parts 9

Chapter 1

Use the printer control panel

This section contains the following topics:

•

Overview of buttons and lights Change printer settings

•

Print reports

Overview of buttons and lights

For more information about control panel light patterns and messages, see Control panel lights reference.

2134

911 810

Label Name and Description

1 Printhead align control panel icon. Shows that the printhead requires alignment.

2 Ink cartridge access door open icon. Shows that the printer's ink cartridge access door or

3 Out of paper icon. Shows that the printer is out of paper.

4 Paper jam icon. Shows that the printer has a paper jam.

5 Resume button and light. The Resume light blinks when the button must be pressed to

6 Cancel button. Press once to stop a print job, or press and hold for three seconds to print a

7 Power button and light. Press to turn the printer on or off. The light indicates whether the

top cover is open.

resume printing. Press to continue a print job after clearing a paper jam, adding paper, or installing a cartridge. Press to cancel a print job when a media size mismatch occurs. Press and hold for three seconds to print a demo page.

printer status report.

printer is on or off.

10 Get started

(continued)

Label Name and Description

8 HP ePrint button and light. Press to turn on the HP ePrint function and print an information

9 Wireless button and light. Press to turn the wireless network feature on or off. The button is

10 Ethernet network icon. Shows that an Ethernet network connection exists.

11 Wireless network icon. Shows that a wireless network connection exists.

12 Ink cartridge information icons. Displays ink cartridge information, including fill levels.

page. The light indicates whether the printer is connected to an HP ePrint server.

lit when the wireless network is on.

NOTE: Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low on ink message, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace cartridges until prompted to do so.

Change printer settings

If the printer is connected to a computer, you can change the printer settings using HP software tools available on your computer — such as the HP printer software, HP Utility (Mac OS X), or the EWS. For more information about these tools, see

Printer

management tools.

Print reports

Use the control panel to print the following reports for the printer.

• Printer status report. Press and hold the

• Network configuration page and Wireless network test page. Press and hold (Resume) button, and then press the (Wireless) button.

the

•

Demo page. Press and hold the

(Resume) button for three seconds.

(Cancel) button for three seconds.

Finding the printer model number

In addition to the model name that appears on the front of the printer, the printer has a specific model number. You can use this number when obtaining support and to help determine which supplies or accessories are available for your printer.

The model number is printed on a label located near the ink-cartridge access door.

Select print media

The printer is designed to work well with most types of office media. It is best to test a variety of print media types before buying large quantities. Use HP media for

Select print media 11

Chapter 1

optimum print quality. Visit the HP website at www.hp.com for more information about HP media.

This section contains the following topics:

Recommended papers for printing

•

Recommended papers for photo printing Tips for selecting and using media

•

Recommended papers for photo printing

For the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing. Depending on your country/region, some of these papers might not be available.

Depending on your country/region, some of these papers might not be available.

HP Premium Plus Photo Paper

HP Advanced Photo Paper

HP Everyday Photo Paper

HP Photo Value Packs HP Photo Value Packs conveniently package original HP ink

HP’s best photo paper is heavyweight for producing professional quality photos. Features an instant-dry finish for easy handling without smudging. It resists water, smears, fingerprints, and humidity. It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm (4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or softgloss (satin matte). It is acid-free for longer lasting documents.

Print colorful, everyday snapshots at a low cost, using paper designed for casual photo printing. This affordable, photo paper dries quickly for easy handling. Get sharp, crisp images when you use this paper with any inkjet printer. Available in semi-gloss finish in 8.5 x11 inch, A4, 4 x 6 inch, and 10 x 15 cm. It is acid-free for longer lasting documents.

cartridges and HP Advanced Photo Paper to save you time and take the guesswork out of printing affordable, lab-quality photos with your HP printer. Original HP inks and HP Advanced Photo Paper have been designed to work together so your photos are long lasting and vivid, print after print. Great for printing out an entire vacation’s worth of photos or multiple prints to share.

Select print media 13

Chapter 1

To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products

and Services and select Ink, toner and paper.

NOTE: At this time, some portions of the HP website are available in English only.

Tips for selecting and using media

For the best results, observe the following guidelines.

• Always use media that conforms to the printer specifications. For more information, see

• Load only one type of media at a time into a tray.

• When loading the trays, make sure the media is loaded correctly. For more information, see

• Do not overload the tray. For more information, see

• To prevent jams, poor print quality, and other printing problems, avoid loading the following media in the trays.

◦ Multipart forms ◦ Media that is damaged, curled, or wrinkled ◦ Media with cutouts or perforations ◦ Media that is heavily textured, embossed, or does not accept ink well ◦ Media that is too lightweight or stretches easily ◦ Media that contains staples or clips

Media specifications.

Load media.

Load media

This section provides instructions for loading media into the printer.

This section contains the following topics:

Load standard-size media

• Load envelopes

•

Load cards and photo paper

•

Load custom-size media

14 Get started

Load standard-size media

To load media

Use these instructions to load standard media.

1. Pull out Tray 1.

2. Insert the media print-side down in the center of the tray. Make sure the stack of

media aligns with the line on the width guide, and is not higher than the paper stack line on the guide.

NOTE: Do not load paper while the printer is printing.

3. Slide the media guides in the tray to adjust them for the media size that you have

loaded, and then reinsert the tray.

4. Pull out the extension on the output tray.

Load media 15

Chapter 1

Load envelopes

To load envelopes

Use these instructions to load an envelope.

1. Pull out Tray 1.

2. Insert the envelopes print-side down and load according to the graphic. Make

sure the stack of envelopes does not exceed the line marking in the tray.

3. Slide the media guides in the tray to adjust them for the media size that you have

16 Get started

NOTE: Do not load paper while the printer is printing.

loaded, and then reinsert the tray.

4. Pull out the extension on the output tray.

Load cards and photo paper

To load cards and photo paper

Use these instructions to load photo paper.

1. Pull out Tray 1.

2. Insert the media print-side down in the center of the tray. Make sure the stack of

media aligns with the line on the width guide, and is not higher than the paper stack line on the guide.

NOTE: Do not load paper while the printer is printing.

3. Slide the media guides in the tray to adjust them for the media size that you have

loaded, and then reinsert the tray.

4. Pull out the extension on the output tray.

Load media 17

Chapter 1

Load custom-size media

To load custom-size media

Use these instructions to load custom-size media.

CAUTION: Use only custom-size media that is supported by the printer. For more information, see

1. Pull out Tray 1.

2. Insert the media print-side down in the center of the tray. Make sure the stack of

media aligns with the line on the width guide, and is not higher than the paper stack line on the guide.

NOTE: Do not load paper while the printer is printing.

Media specifications.

3. Slide the media guides in the tray to adjust them for the media size that you have loaded, and then reinsert the tray.

4. Pull out the extension on the output tray.

18 Get started

Install the accessories

This section contains the following topics:

•

Install the automatic two-sided printing accessory (duplexer) Install Tray 2

•

Configure trays Turn on accessories in the printer driver

•

Install the automatic two-sided printing accessory (duplexer)

You can print on both sides of a sheet of paper automatically. For information on using the duplexer, see

To install the duplexer

▲ Slide the duplexer into the back of the printer until the unit locks into place. Do not

press the buttons on either side of the duplexer when installing the unit; use them only for removing the unit from the printer.

Print on both sides (duplexing).

Install Tray 2

Tray 2 can hold up to 250 sheets of plain paper. For ordering information, see HP supplies and accessories.

To install Tray 2

1. Unpack the tray, remove the packing tapes and materials, and move the tray to

2. Turn off the printer, and disconnect the power cord.

NOTE: Tray 2 is available as an optional accessory.

the prepared location. The surface must be sturdy and level.

Install the accessories 19

Chapter 1

3. Set the printer on top of the tray.

CAUTION: Be careful to keep your fingers and hands clear of the bottom of

the printer.

4. Connect the power cord and turn on the printer.

5. Enable Tray 2 in the printer driver. For more information, see

Turn on accessories

in the printer driver.

To load Tray 2

1. Pull the tray out of the printer by grasping under the front of the tray.

2. Insert the paper print-side down in the center of the tray. Make sure the stack of

3. Slide the media guides in the tray to adjust them for the size that you have

20 Get started

paper aligns with the line on the width guide, and does not exceed the line marking on the guide.

NOTE: Tray 2 can be loaded only with plain paper.

loaded.

4. Gently reinsert the tray.

5. Pull out the extension on the output tray.

Configure trays

NOTE: Tray 2 is an optional accessory. For ordering information, see Order

printing supplies online.

To configure the trays, you must have Tray 2 installed and turned on.

By default, the printer draws media from Tray 1. If Tray 1 is empty, the printer draws media from Tray 2 (if it is installed and loaded with media). You can change this default behavior by using the following features:

• Tray Lock: Use this feature to protect special media such as letterhead or preprinted media from accidental use. If the printer runs out of media while printing a document, it will not use media from a locked tray to complete the print job.

• Default Tray: Use this feature to determine the first tray from which the printer draws media.

NOTE: To use the tray lock and default tray settings, you must select the automatic tray selection option in the printer software. Also, if the printer is on a network and you set a default tray, the setting will affect all users of the printer.

Tray 2 is designed to hold only plain paper.

The following table lists possible ways you can use the tray settings to meet your printing needs.

I want to... Follow these steps

Load both trays with the same media, and have the printer pick media from one tray if the other one is empty.

Have both special media (such as letterhead) and plain paper loaded in the trays.

Load media in Tray 1 and Tray 2. For

•

more information, see Load media. Make sure tray lock is disabled.

•

Load special media in Tray 1 and plain

•

paper in Tray 2. Make sure the default tray is set to Tray

•

2. Make sure tray lock is set to Tray 1.

•

Install the accessories 21

Chapter 1

(continued)

I want to... Follow these steps

Load media in both trays but have the printer pick media from a specific tray first.

Load media in Tray 1 and Tray 2.

•

Make sure default tray is set to the

•

appropriate tray.

To configure the trays

1. Make sure the printer is turned on.

2. Perform one of the following:

Embedded web server ▲ Click the Settings tab and click Paper Handling in the left panel.

Print driver (Windows)

To configure default tray, complete the following steps:

a. Click Start, and then click Printers or Printers and Faxes or Devices and

Printers.

- Or Click Start, click Control Panel, and then double-click Printers.

b. Right-click the printer icon, and then click Printer Properties or Printing

Preferences. c. Click the Paper/Quality tab. d.In the Tray Selection group, select the desired tray from the Paper Source

drop-down list.

HP Printer Utility (Mac OS X) ▲ Click Paper Handling from the Printer Settings panel.

3. Click OK or Apply after changing the desired tray settings.

Turn on accessories in the printer driver

• To turn on accessories (Windows)

•

To turn on accessories (Mac OS X)

To turn on accessories (Windows)

1. Click Start, and then click Printers or Printers and Faxes or Devices and Printers.

- Or Click Start, click Control Panel, and then double-click Printers.

2. Right-click the printer icon, and then click Printer Properties.

3. Select the Device Settings tab. Click the accessory that you want to turn on,

click Installed from the drop-down menu, and then click OK.

22 Get started

To turn on accessories (Mac OS X)

Mac OS X automatically turns on all accessories in the printer driver when you install the printer software. If you add a new accessory later, follow these steps:

1. Open the System Preferences and then select Print & Fax or Print & Scan.

2. Select the printer from list of printers, and then click Options & Supplies.

3. Click the Driver tab.

4. Select the options you want to install, and then click OK.

Maintain the printer

This section provides instructions for keeping the printer in top working condition. Perform this maintenance procedure as necessary.

Clean the exterior

•

Clean the exterior

WARNING! Before cleaning the printer, turn off the power and unplug the power

cord from the electrical socket.

Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off of the case. Keep fluids away from the interior of the printer, as well as from the printer control panel.

Update the printer

HP is always working to improve the performance of its printers and bring you the latest features. If the printer is connected to a network and Web Services has been enabled, you can check for and install printer updates.

Update the printer

1. Open the EWS. For more information, see

2. Click the Web Services tab.

3. In the Web Services Settings section, click Product Update, click Check Now,

and follow the onscreen instructions.

4. If the product update option is not available, follow these instructions: a.In the Web Services Settings section, click Setup, click Continue, and

follow the onscreen instructions.

b. If prompted, choose to allow the printer to check for and install printer

updates.

NOTE: If a printer update is available, the printer will download and install the update, and then restart.

NOTE: If prompted for proxy settings and if your network uses proxy settings, follow the instructions on the screen to set up a proxy server. If you do not have the details, contact your network administrator or the person who set up the network.

Embedded web server.

Update the printer 23

Chapter 1

Turn the printer off

Turn the printer off by pressing the (Power) button located on the printer. Wait until the power light turns off before unplugging the power cord or turning off a power strip.

CAUTION: If you incorrectly turn the printer off, the print carriage might not return to the correct position causing problems with the ink cartridges and print quality issues.

24 Get started

2Print

Most print settings are automatically handled by the software application. Change the settings manually only when you want to change print quality, print on specific types of paper, or use special features. For more information about selecting the best print media for your documents, see

Choose a print job to continue:

Select print media.

Print documents

Print brochures

Print on envelopes

Print photos

Print on special and custom-size paper

Print documents

Follow the instructions for your operating system.

Print documents (Windows)

•

Print documents (Mac OS X)

NOTE: This printer includes HP ePrint, a free service from HP that allows you to print documents on your HP ePrint-enabled printer anytime, from any location, and without any additional software or printer drivers. For more information, see ePrint.

Print borderless documents or photos

Print 25

Chapter 2

Print documents (Windows)

1. Load paper in the tray. For more information, see Load media.

2. On the File menu in your software application, click Print.

3. Make sure the printer you want to use is selected.

4. To change settings, click the button that opens the Printer Properties dialog box. Depending on your software application, this button might be called Properties,

Options, Printer Setup, Printer, or Preferences.

5. Change the paper orientation on the Layout tab, and paper source, media type,

paper size, and quality settings on the Paper/Quality tab. To print in black and white, click the Advanced button, and then change the Print in Grayscale option.

NOTE: If you want to print a black and white document using black ink only, click the Advanced button. From the Print in Grayscale drop-down menu select Black Ink Only, then click the OK button. If you see Black and White as an option on the Paper/Quality tab or the Layout tab, select it.

6. Click OK.

7. Click Print or OK to begin printing.

Print documents (Mac OS X)

1. Load paper in the tray. For more information, see Load media.

2. Select a paper size: a.From the File menu in your software application, click Page Setup.

b. Make sure the printer you want to use is selected in the Format For pop-up

menu.

c. Select the paper size from the Paper Size pop-up menu, and then click OK.

3. From the File menu in your software application, click Print.

4. Make sure the printer you want to use is selected.

5. Select the paper size from the Paper Size pop-up menu (if available).

6. Change the print settings for the option provided in the pop-up menus, as

appropriate for your project.

NOTE: If you do not see any options, click the disclosure triangle next to the Printer pop-up menu or click Show Details.

7. Click Print to begin printing.

Print brochures

Follow the instructions for your operating system.

Print brochures (Windows)

• Print brochures (Mac OS X)

•

26 Print

NOTE: If you do not see a Page Setup menu item, go to step 3.

+ 122 hidden pages