HP Officejet 7610 Wide Format e-All-in-
One
User Guide
Copyright information |
Hewlett-Packard Company notices |
© 2014 Copyright Hewlett-Packard |
The information contained in this document |
Development Company, L.P. |
is subject to change without notice. |
Edition 2, 1/2014 |
All rights reserved. Reproduction, |
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adaptation, or translation of this material is |
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prohibited without prior written permission |
|
of Hewlett-Packard, except as allowed |
|
under copyright laws. |
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The only warranties for HP products and |
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services are set forth in the express |
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warranty statements accompanying such |
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products and services. Nothing herein |
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should be construed as constituting an |
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additional warranty. HP shall not be liable |
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for technical or editorial errors or omissions |
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contained herein. |
Acknowledgements
Microsoft, Windows, Windows XP, Windows Vista, Windows 7, and Windows 8 are U.S. registered trademarks of Microsoft Corporation.
ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.
Safety information
Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.
1.Read and understand all instructions in the documentation that comes with the printer.
2.Observe all warnings and instructions marked on the product.
3.Unplug this product from wall outlets before cleaning.
4.Do not install or use this product near water, or when you are wet.
5.Install the product securely on a stable surface.
6.Install the product in a protected location where no one can step on or trip over the line cord, and the line cord cannot be damaged.
7.If the product does not operate normally, see Solve a problem on page 96.
8.There are no user-serviceable parts inside. Refer servicing to qualified service personnel.
Table of contents
1 Get started ........................................................................................................................................................ |
1 |
Accessibility .......................................................................................................................................... |
2 |
HP EcoSolutions (HP and the Environment) ........................................................................................ |
3 |
Manage Power ..................................................................................................................... |
3 |
Optimize Printing Supplies ................................................................................................... |
3 |
Understand the printer parts ................................................................................................................. |
5 |
Front view ............................................................................................................................ |
5 |
Printing supplies area .......................................................................................................... |
6 |
Back view ............................................................................................................................. |
6 |
Use the printer control panel ................................................................................................................ |
7 |
Overview of buttons and lights ............................................................................................. |
7 |
Control panel display icons .................................................................................................. |
7 |
Change printer settings ........................................................................................................ |
8 |
Select the mode .................................................................................................. |
9 |
To select a different mode ................................................................................... |
9 |
To change settings for a mode ............................................................................ |
9 |
Change the printer settings ................................................................................. |
9 |
HP Digital Solutions ............................................................................................................................ |
10 |
HP Digital Scan (Scan to computer and Scan to Email) .................................................... |
10 |
HP Digital Fax (Fax to PC and Fax to Mac) ....................................................................... |
10 |
Select print paper ............................................................................................................................... |
11 |
Recommended papers for printing and copying ................................................................ |
11 |
Recommended papers for photo printing .......................................................................... |
12 |
Tips for selecting and using paper ..................................................................................... |
13 |
Load an original on the scanner glass ................................................................................................ |
14 |
Load an original in the automatic document feeder (ADF) ................................................................. |
15 |
Load paper ......................................................................................................................................... |
16 |
Load standard-size paper .................................................................................................. |
16 |
Load envelopes ................................................................................................................. |
16 |
Load cards and photo paper .............................................................................................. |
17 |
Load custom-size paper .................................................................................................... |
18 |
Insert a memory device ...................................................................................................................... |
19 |
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Install the accessories ........................................................................................................................ |
20 |
Install the automatic two-sided printing accessory (duplexer) ........................................... |
20 |
Turn on accessories in the printer driver ........................................................................... |
20 |
To turn on accessories (Windows) .................................................................... |
20 |
To turn on accessories on (Mac OS X) ............................................................. |
20 |
Maintain the printer ............................................................................................................................. |
22 |
Clean the scanner glass .................................................................................................... |
22 |
Clean the exterior .............................................................................................................. |
22 |
Clean the automatic document feeder ............................................................................... |
23 |
Restore factory defaults ..................................................................................................... |
23 |
Update the printer ............................................................................................................................... |
24 |
Update the printer using the embedded web server .......................................................... |
24 |
Update the printer using the printer control panel .............................................................. |
24 |
Open the HP printer software (Windows) ........................................................................................... |
25 |
Turn the printer off .............................................................................................................................. |
26 |
2 Print ................................................................................................................................................................. |
27 |
Print documents ................................................................................................................................. |
28 |
Print documents (Windows) ............................................................................................... |
28 |
Print documents (Mac OS X) ............................................................................................. |
28 |
Print brochures ................................................................................................................................... |
29 |
Print brochures (Windows) ................................................................................................ |
29 |
Print brochures (Mac OS X) ............................................................................................... |
29 |
Print on envelopes .............................................................................................................................. |
31 |
Print on envelopes (Windows) ........................................................................................... |
31 |
Print on envelopes (Mac OS X) ......................................................................................... |
31 |
Print photos ........................................................................................................................................ |
33 |
Print photos on photo paper (Windows) ............................................................................ |
33 |
Print photos on photo paper (Mac OS X) ........................................................................... |
33 |
Print photos from a memory device ................................................................................... |
34 |
Print on special and custom-sized paper ........................................................................................... |
35 |
Print on special or custom-sized paper (Mac OS X) .......................................................... |
35 |
Set up custom sizes (Mac OS X) ....................................................................................... |
35 |
Print borderless documents or photos ................................................................................................ |
37 |
Print borderless documents or photos (Windows) ............................................................. |
37 |
Print borderless documents or photos (Mac OS X) ........................................................... |
37 |
Print on both sides (duplexing) ........................................................................................................... |
39 |
Perform two-sided printing (Windows) ............................................................................... |
39 |
Perform two-sided printing (Mac OS X) ............................................................................. |
39 |
Tips for print success ......................................................................................................................... |
40 |
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3 Scan ................................................................................................................................................................ |
43 |
Scan an original .................................................................................................................................. |
44 |
Scan to a computer ............................................................................................................ |
44 |
Scan an original to a computer from the printer control panel .......................... |
44 |
Scan an original to a computer from HP printer software ................................. |
44 |
Scan to a memory device .................................................................................................. |
45 |
Scan to Email ..................................................................................................................... |
46 |
Scan using Webscan .......................................................................................................................... |
47 |
Scanning documents as editable text ................................................................................................. |
48 |
To scan documents as editable text .................................................................................. |
48 |
Guidelines for scanning documents as editable text ......................................................... |
49 |
4 Copy ................................................................................................................................................................ |
51 |
Copy documents ................................................................................................................................ |
52 |
Change copy settings ......................................................................................................................... |
53 |
Save copy settings ............................................................................................................................. |
54 |
5 Fax .................................................................................................................................................................. |
55 |
Send a fax .......................................................................................................................................... |
56 |
Send a standard fax ........................................................................................................... |
56 |
Send a standard fax from the computer ............................................................................ |
57 |
Send a fax manually from a phone .................................................................................... |
57 |
Send a fax using monitor dialing ........................................................................................ |
58 |
Send a fax from memory ................................................................................................... |
59 |
Schedule a fax to send later .............................................................................................. |
59 |
Send a fax to multiple recipients ........................................................................................ |
60 |
Send a fax in Error Correction Mode ................................................................................. |
60 |
Receive a fax ...................................................................................................................................... |
62 |
Receive a fax manually ...................................................................................................... |
62 |
Set up backup fax .............................................................................................................. |
63 |
Reprint received faxes from memory ................................................................................. |
63 |
Poll to receive a fax ........................................................................................................... |
64 |
Forward faxes to another number ...................................................................................... |
64 |
Set the paper size for received faxes ................................................................................ |
65 |
Set automatic reduction for incoming faxes ....................................................................... |
65 |
Block unwanted fax numbers ............................................................................................. |
65 |
Add numbers to the junk fax list ........................................................................ |
66 |
Remove numbers from the junk fax list ............................................................. |
66 |
Print a Junk Fax Report .................................................................................... |
67 |
Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac) ......... |
67 |
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Fax to PC and Fax to Mac requirements .......................................................... |
67 |
Activate Fax to PC and Fax to Mac ................................................................... |
67 |
Modify Fax to PC and Fax to Mac settings ....................................................... |
68 |
Set up speed-dial entries .................................................................................................................... |
70 |
Set up and change speed-dial entries ............................................................................... |
70 |
Set up and change group speed-dial entries ..................................................................... |
70 |
Delete speed-dial entries ................................................................................................... |
71 |
Print a list of speed-dial entries .......................................................................................... |
71 |
Change fax settings ............................................................................................................................ |
72 |
Configure the fax header ................................................................................................... |
72 |
Set the answer mode (Auto answer) ................................................................................. |
72 |
Set the number of rings before answering ......................................................................... |
73 |
Change the answer ring pattern for distinctive ring ........................................................... |
73 |
Set the dial type ................................................................................................................. |
74 |
Set the redial options ......................................................................................................... |
74 |
Set the fax speed ............................................................................................................... |
74 |
Set the fax sound volume .................................................................................................. |
75 |
Fax and digital phone services ........................................................................................................... |
76 |
Fax over Internet Protocol .................................................................................................................. |
77 |
Use reports ......................................................................................................................................... |
78 |
Print fax confirmation reports ............................................................................................. |
78 |
Print fax error reports ......................................................................................................... |
79 |
Print and view the fax log ................................................................................................... |
79 |
Clear the fax log ................................................................................................................. |
79 |
Print the details of the last fax transaction ......................................................................... |
80 |
Print a Caller ID Report ...................................................................................................... |
80 |
View the Call History .......................................................................................................... |
80 |
6 Web Services .................................................................................................................................................. |
81 |
What are Web Services? .................................................................................................................... |
82 |
HP ePrint ........................................................................................................................... |
82 |
Printer Apps ....................................................................................................................... |
82 |
Set up Web Services .......................................................................................................................... |
83 |
Set up Web Services using the printer control panel ......................................................... |
83 |
Set up Web Services using the embedded web server ..................................................... |
83 |
Set up Web Services using the HP printer software .......................................................... |
84 |
Use Web Services .............................................................................................................................. |
85 |
HP ePrint ........................................................................................................................... |
85 |
Print using HP ePrint ......................................................................................... |
85 |
Find the printer's email address ........................................................................ |
85 |
Turn off HP ePrint ............................................................................................. |
85 |
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Printer Apps ....................................................................................................................... |
86 |
Use Printer Apps ............................................................................................... |
86 |
Manage Printer Apps ........................................................................................ |
86 |
Turn off Printer Apps ......................................................................................... |
86 |
Remove Web Services ....................................................................................................................... |
87 |
7 Work with ink cartridges .................................................................................................................................. |
88 |
Information on ink cartridges and the printhead ................................................................................. |
89 |
Check the estimated ink levels ........................................................................................................... |
90 |
Printing with black or color ink only .................................................................................................... |
91 |
Replace the ink cartridges .................................................................................................................. |
92 |
Store printing supplies ........................................................................................................................ |
94 |
Anonymous usage information storage .............................................................................................. |
95 |
8 Solve a problem .............................................................................................................................................. |
96 |
HP support ......................................................................................................................................... |
97 |
Obtain electronic support ................................................................................................... |
97 |
HP support by phone ......................................................................................................... |
97 |
Before you call .................................................................................................. |
98 |
Phone support period ........................................................................................ |
98 |
Telephone support numbers ............................................................................. |
98 |
After the phone support period .......................................................................... |
99 |
General troubleshooting tips and resources ..................................................................................... |
100 |
Solve printer problems ..................................................................................................................... |
101 |
The printer shuts down unexpectedly .............................................................................. |
101 |
The printer is making some unexpected noises .............................................................. |
101 |
Alignment fails ................................................................................................................. |
101 |
The printer is not responding (nothing prints) .................................................................. |
102 |
The printer prints slowly ................................................................................................... |
102 |
Solution 1: Use a lower print quality setting .................................................... |
102 |
Solution 2: Check the ink levels ...................................................................... |
102 |
Solution 3: Contact HP support ....................................................................... |
103 |
Blank or partial page printed ............................................................................................ |
103 |
Something on the page is missing or incorrect ................................................................ |
104 |
Placement of the text or graphics is wrong ...................................................................... |
104 |
Print quality troubleshooting ............................................................................................................. |
106 |
Solution 1: Make sure you are using original HP ink cartridges ...................................... |
106 |
Solution 2: Check the ink levels ....................................................................................... |
106 |
Solution 3: Check the paper loaded in the input tray ....................................................... |
107 |
Solution 4: Check the paper type ..................................................................................... |
107 |
Solution 5: Check the print settings ................................................................................. |
107 |
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Solution 6: Print and evaluate a print quality report ......................................................... |
108 |
Solution 7: Contact HP support ....................................................................................... |
108 |
Solve paper-feed problems .............................................................................................................. |
110 |
Solve copy problems ........................................................................................................................ |
112 |
No copy came out ............................................................................................................ |
112 |
Copies are blank .............................................................................................................. |
112 |
Documents are missing or faded ..................................................................................... |
112 |
Size is reduced ................................................................................................................ |
113 |
Copy quality is poor ......................................................................................................... |
113 |
Copy defects are apparent .............................................................................................. |
114 |
The printer prints half a page, then ejects the paper ....................................................... |
115 |
Paper mismatch ............................................................................................................... |
115 |
Solve scan problems ........................................................................................................................ |
116 |
Scanner did nothing ......................................................................................................... |
116 |
Scan takes too long ......................................................................................................... |
116 |
Part of the document did not scan or text is missing ....................................................... |
117 |
Text cannot be edited ...................................................................................................... |
117 |
Error messages appear ................................................................................................... |
118 |
Scanned image quality is poor ......................................................................................... |
118 |
Scan defects are apparent ............................................................................................... |
120 |
Solve fax problems ........................................................................................................................... |
121 |
The fax test failed ............................................................................................................ |
121 |
The "Fax Hardware Test" failed ...................................................................... |
122 |
The "Fax Connected to Active Telephone Wall Jack" test failed .................... |
122 |
The "Phone Cord Connected to Correct Port on Fax" test failed .................... |
123 |
The "Using Correct Type of Phone Cord with Fax" test failed ........................ |
124 |
The "Dial Tone Detection" test failed .............................................................. |
124 |
The "Fax Line Condition" test failed ................................................................ |
125 |
The display always shows Phone Off Hook ..................................................................... |
126 |
The printer is having problems sending and receiving faxes ........................................... |
126 |
The printer is having problems sending a manual fax ..................................................... |
128 |
The printer cannot receive faxes, but can send faxes ..................................................... |
129 |
The printer cannot send faxes, but can receive faxes ..................................................... |
130 |
Fax tones are recorded on my answering machine ......................................................... |
131 |
The phone cord that came with my printer is not long enough ........................................ |
131 |
Color faxes do not print .................................................................................................... |
131 |
The computer cannot receive faxes (Fax to PC and Fax to Mac) ................................... |
131 |
Solve problems using Web Services and HP websites .................................................................... |
133 |
Solve problems using Web Services ............................................................................... |
133 |
Solve problems using HP websites ................................................................................. |
134 |
Solve memory device problems ....................................................................................................... |
135 |
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The printer cannot read the memory device .................................................................... |
135 |
The printer cannot read photos on the memory device ................................................... |
135 |
Solve network problems ................................................................................................................... |
136 |
Solve Ethernet network problems .................................................................................... |
136 |
Solve wireless problems .................................................................................................. |
136 |
Basic wireless troubleshooting ........................................................................ |
137 |
Advanced wireless troubleshooting ................................................................. |
138 |
Step 1: Make sure your computer is connected to your network .... |
139 |
Step 2: Make sure that the printer is connected to your network ... |
140 |
Step 3: Make sure your computer is not connected over a Virtual |
|
Private Network (VPN) ................................................................... |
141 |
Step 4: Make sure the printer is online and ready .......................... |
142 |
Step 5: Make sure the HP printer labeled (Network) is set as the |
|
default printer driver (Windows only) .............................................. |
142 |
Step 6: Check to see if the firewall software is blocking |
|
communication ............................................................................... |
143 |
After resolving the problems ........................................................................... |
143 |
Reset the Printer Network Settings .................................................................................. |
143 |
Configure your firewall software to work with the printer .................................................................. |
145 |
Solve printer management problems ............................................................................................... |
146 |
Embedded web server cannot be opened ....................................................................... |
146 |
Troubleshoot installation issues ....................................................................................................... |
148 |
Hardware installation suggestions ................................................................................... |
148 |
HP software installation suggestions ............................................................................... |
148 |
Understand the Printer Status Report .............................................................................................. |
150 |
Understand the network configuration page ..................................................................................... |
152 |
Printhead maintenance .................................................................................................................... |
154 |
Clean the printhead ......................................................................................................... |
154 |
Align the printhead ........................................................................................................... |
155 |
Uninstall and reinstall the HP software ............................................................................................. |
157 |
Clear jams ........................................................................................................................................ |
158 |
Clear paper jams ............................................................................................................. |
158 |
Avoid paper jams ............................................................................................................. |
160 |
Appendix A Technical information ................................................................................................................... |
162 |
Warranty information ........................................................................................................................ |
163 |
Hewlett-Packard limited warranty statement ................................................................... |
164 |
Ink cartridge warranty information ................................................................................... |
164 |
Printer specifications ........................................................................................................................ |
166 |
Physical specifications ..................................................................................................... |
166 |
Product features and capacities ...................................................................................... |
167 |
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Processor and memory specifications ............................................................................. |
167 |
System requirements ....................................................................................................... |
167 |
Network protocol specifications ....................................................................................... |
167 |
Embedded web server specifications .............................................................................. |
168 |
Paper specifications ......................................................................................................... |
168 |
Understand specifications for supported paper ............................................... |
168 |
Understand supported sizes ........................................................... |
168 |
Understand supported paper types and weights ............................ |
171 |
Set minimum margins ..................................................................................... |
171 |
Guidelines for printing on both sides of a page ............................................... |
173 |
Print resolution ................................................................................................................. |
173 |
Copy specifications .......................................................................................................... |
173 |
Fax specifications ............................................................................................................ |
173 |
Scan specifications .......................................................................................................... |
174 |
Web Services specifications ............................................................................................ |
174 |
HP ePrint ......................................................................................................... |
175 |
Printer Apps .................................................................................................... |
175 |
HP website specifications ................................................................................................ |
175 |
Environmental specifications ........................................................................................... |
175 |
Electrical specifications .................................................................................................... |
176 |
Acoustic emission specifications ..................................................................................... |
176 |
Memory device specifications .......................................................................................... |
176 |
USB flash drives .............................................................................................. |
176 |
Regulatory information ..................................................................................................................... |
177 |
Regulatory Model Number ............................................................................................... |
177 |
FCC statement ................................................................................................................. |
178 |
Notice to users in Korea .................................................................................................. |
178 |
VCCI (Class B) compliance statement for users in Japan ............................................... |
179 |
Notice to users in Japan about the power cord ............................................................... |
179 |
Noise emission statement for Germany ........................................................................... |
179 |
GS Declaration (Germany) .............................................................................................. |
179 |
Notice to users of the U.S. telephone network: FCC requirements ................................. |
180 |
Notice to users of the Canadian telephone network ........................................................ |
181 |
Notice to users in the European Economic Area ............................................................. |
182 |
Notice to users of the German telephone network .......................................................... |
182 |
Australia wired fax statement ........................................................................................... |
182 |
European Union Regulatory Notice ................................................................................. |
182 |
Regulatory information for wireless products ................................................................... |
184 |
Exposure to radio frequency radiation ............................................................ |
184 |
Notice to users in Brazil .................................................................................. |
184 |
Notice to users in Canada ............................................................................... |
185 |
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Notice to users in Taiwan ................................................................................ |
185 |
Notice to users in Mexico ................................................................................ |
186 |
Notice to users in Japan .................................................................................. |
186 |
Environmental product stewardship program ................................................................................... |
187 |
Paper use ........................................................................................................................ |
187 |
Plastics ............................................................................................................................ |
187 |
Material safety data sheets .............................................................................................. |
187 |
Recycling program ........................................................................................................... |
188 |
HP inkjet supplies recycling program ............................................................................... |
188 |
Disposal of waste equipment by users in private households in the European Union .... |
189 |
Power consumption ......................................................................................................... |
189 |
Chemical Substances ...................................................................................................... |
190 |
Battery information ........................................................................................................... |
190 |
Battery disposal in Taiwan .............................................................................. |
190 |
Attention California users ................................................................................ |
190 |
Battery disposal in the Netherlands ................................................................ |
190 |
RoHS notices (China only) .............................................................................................. |
191 |
RoHS notices (Ukraine only) ........................................................................................... |
191 |
Third-party licenses .......................................................................................................................... |
192 |
Appendix B HP supplies and accessories ....................................................................................................... |
203 |
Order printing supplies online ........................................................................................................... |
204 |
Supplies ............................................................................................................................................ |
205 |
Ink cartridges ................................................................................................................... |
205 |
HP paper .......................................................................................................................... |
205 |
Appendix C Additional fax setup ...................................................................................................................... |
206 |
Set up faxing (parallel phone systems) ............................................................................................ |
207 |
Select the correct fax setup for your home or office ........................................................ |
208 |
Case A: Separate fax line (no voice calls received) ........................................................ |
210 |
Case B: Set up the printer with DSL ................................................................................ |
211 |
Case C: Set up the printer with a PBX phone system or an ISDN line ............................ |
212 |
Case D: Fax with a distinctive ring service on the same line ........................................... |
213 |
Case E: Shared voice/fax line .......................................................................................... |
214 |
Case F: Shared voice/fax line with voice mail ................................................................. |
215 |
Case G: Fax line shared with computer modem (no voice calls received) ...................... |
216 |
Set up the printer with a computer dial-up modem ......................................... |
216 |
Set up the printer with a computer DSL/ADSL modem ................................... |
217 |
Case H: Shared voice/fax line with computer modem ..................................................... |
218 |
Shared voice/fax with computer dial-up modem ............................................. |
219 |
Shared voice/fax with computer DSL/ADSL modem ....................................... |
220 |
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Case I: Shared voice/fax line with answering machine .................................................... |
222 |
Case J: Shared voice/fax line with computer modem and answering machine ............... |
223 |
Shared voice/fax line with computer dial-up modem and answering |
|
machine ........................................................................................................... |
224 |
Shared voice/fax line with computer DSL/ADSL modem and answering |
|
machine ........................................................................................................... |
225 |
Case K: Shared voice/fax line with computer dial-up modem and voice mail ................. |
227 |
Serial-type fax setup ......................................................................................................................... |
230 |
Test fax setup ................................................................................................................................... |
231 |
Appendix D Network setup .............................................................................................................................. |
232 |
Set up the printer for wireless communication ................................................................................. |
233 |
Before you begin .............................................................................................................. |
233 |
Set up the printer on your wireless network ..................................................................... |
233 |
Set up the printer using the HP printer software ............................................. |
234 |
Set up the printer using the Wireless Setup Wizard ........................................ |
234 |
Set up the printer using WiFi Protected Setup (WPS) .................................... |
234 |
To connect the printer using the Push Button Method ................... |
235 |
To connect the printer using the PIN Method ................................. |
235 |
Set up the printer using the embedded web server (EWS) ............................. |
235 |
Change the connection type ............................................................................................ |
236 |
Change from an Ethernet connection to a wireless connection ...................... |
236 |
Change from a USB connection to a wireless connection .............................. |
236 |
Change from a wireless connection to a USB or Ethernet connection ........... |
237 |
Test the wireless connection ........................................................................................... |
237 |
Guidelines for ensuring wireless network security ........................................................... |
237 |
Overview of security settings .......................................................................... |
237 |
Add hardware addresses to a wireless router (MAC filtering) ......................... |
238 |
Other wireless security guidelines ................................................................... |
238 |
Guidelines for reducing interference on a wireless network ............................................ |
239 |
Change basic network settings ........................................................................................................ |
240 |
View and print network settings ....................................................................................... |
240 |
Turn the wireless radio on and off ................................................................................... |
240 |
Change advanced network settings ................................................................................................. |
241 |
Set link speed .................................................................................................................. |
241 |
View IP settings ............................................................................................................... |
241 |
Change IP settings .......................................................................................................... |
241 |
Reset network settings .................................................................................................... |
242 |
HP wireless direct printing ................................................................................................................ |
243 |
Turn on HP wireless direct printing .................................................................................. |
243 |
Print from a wireless-capable mobile device ................................................................... |
244 |
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Print from a wireless-capable computer .......................................................................... |
244 |
Print from a wireless-capable computer (Windows) ........................................ |
244 |
Print from a wireless-capable computer (Mac OS X) ...................................... |
245 |
Appendix E Printer management tools ............................................................................................................ |
246 |
Toolbox (Windows) ........................................................................................................................... |
247 |
Open the Toolbox ............................................................................................................ |
247 |
HP Utility (Mac OS X) ....................................................................................................................... |
248 |
To open HP Utility ............................................................................................................ |
248 |
Embedded web server ..................................................................................................................... |
249 |
About cookies .................................................................................................................. |
249 |
To open the embedded web server ................................................................................. |
249 |
Appendix F How do I? ...................................................................................................................................... |
251 |
Appendix G Errors (Windows) ......................................................................................................................... |
252 |
Fax memory full ................................................................................................................................ |
254 |
Unable to communicate with printer ................................................................................................. |
255 |
Low on ink ........................................................................................................................................ |
256 |
Cartridge Problem ............................................................................................................................ |
257 |
Replace the ink cartridge .................................................................................................................. |
258 |
Paper Mismatch ............................................................................................................................... |
259 |
The cartridge cradle cannot move .................................................................................................... |
260 |
Paper Jam ........................................................................................................................................ |
261 |
The printer is out of paper ................................................................................................................ |
262 |
Printer Offline ................................................................................................................................... |
263 |
Printer Paused .................................................................................................................................. |
264 |
Document failed to print ................................................................................................................... |
265 |
Printer failure .................................................................................................................................... |
266 |
Door or cover open ........................................................................................................................... |
267 |
Previously used ink cartridge installed ............................................................................................. |
268 |
Ink cartridges depleted ..................................................................................................................... |
269 |
Ink cartridge failure ........................................................................................................................... |
270 |
Printer supply upgrade ..................................................................................................................... |
271 |
Printer supply upgrade successful ................................................................................................... |
272 |
Printer supply upgrade problem ....................................................................................................... |
273 |
Non-HP ink cartridges installed ........................................................................................................ |
274 |
Using Original HP Cartridges has its Rewards ................................................................................. |
275 |
Counterfeit Cartridge Advisory ......................................................................................................... |
276 |
Used, Refilled or Counterfeit Cartridge Detected ............................................................................. |
277 |
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xv |
Use SETUP cartridges ..................................................................................................................... |
278 |
Do not use SETUP cartridges .......................................................................................................... |
279 |
Not enough ink at startup ................................................................................................................. |
280 |
Use black ink only? .......................................................................................................................... |
281 |
Use color ink only? ........................................................................................................................... |
282 |
Incompatible ink cartridges ............................................................................................................... |
283 |
Ink sensor failure .............................................................................................................................. |
284 |
Ink sensor warning ........................................................................................................................... |
285 |
Problem with printer preparation ...................................................................................................... |
286 |
Color cartridge out of ink .................................................................................................................. |
287 |
Black cartridge out of ink .................................................................................................................. |
288 |
Automatic document feeder cover open ........................................................................................... |
289 |
Problem with ink system ................................................................................................................... |
290 |
Index ................................................................................................................................................................. |
291 |
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This guide provides details about how to use the printer and how to resolve problems.
●Accessibility
●HP EcoSolutions (HP and the Environment)
●Understand the printer parts
●Use the printer control panel
●HP Digital Solutions
●Select print paper
●Load an original on the scanner glass
●Load an original in the automatic document feeder (ADF)
●Load paper
●Insert a memory device
●Install the accessories
●Maintain the printer
●Update the printer
●Open the HP printer software (Windows)
●Turn the printer off
NOTE: If you are using the printer with a computer running Windows XP Starter Edition, Windows
Vista Starter Edition, Windows 7 Starter Edition, or Windows 8 Starter Edition, some features might not be available. For more information, see System requirements on page 167.
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1 |
The printer provides a number of features that make it accessible for people with disabilities. Visual
The HP software provided with the printer is accessible for users with visual impairments or low vision by using your operating system's accessibility options and features. The software also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For users who are color blind, colored buttons and tabs used in the HP software have simple text or icon labels that convey the appropriate action.
Mobility
For users with mobility impairments, the HP software functions can be executed through keyboard commands. The HP software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper guides can be operated by users with limited strength and reach.
Support
For more details about the accessibility of this printer and HP's commitment to product accessibility, visit HP's website at www.hp.com/accessibility.
For accessibility information for Mac OS X, visit the Apple website at www.apple.com/accessibility.
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Hewlett-Packard is committed to helping you optimize your environmental footprint and empowering you to print responsibly—at home or in the office.
For more detailed information about environmental guidelines, HP follows during the manufacturing process, see Environmental product stewardship program on page 187. For more information about HP's environmental initiatives, visit www.hp.com/ecosolutions.
This section contains the following topics:
●Manage Power
●Optimize Printing Supplies
To conserve electricity, the printer comes with the following features: Sleep mode
Power usage is reduced while in Sleep mode. After initial setup of printer, the printer goes into lowpower mode after 5 minutes of inactivity.
To change the time to Sleep mode
▲ From the printer control panel, touch the |
(eco button), touch Sleep, and then touch the |
desired option. |
|
NOTE: If you change your country or region from the printer control panel, the time to sleep mode is
automatcially set to the default, which is 5 minutes.
Schedule On and Off
Use the printer's Schedule On and Off feature, and then select the days and time you want the printer to turn on and turn off automatically. For example, you can schedule the printer to turn on at 8 a.m. and turn off at 8 p.m. from Monday to Friday. In this way, you will save energy during the night and weekends.
To configure the printer's Schedule On and Off feature
▲ From the printer control panel, touch the |
(eco button), touch Schedule On and Off, and then |
set the time to turn on and off the printer.
CAUTION: HP recommends that you replace a missing ink cartridge as soon as possible to avoid print quality issues and possible extra ink usage or damage to the ink system. Never turn off the printer when a cartridge is missing.
To optimize printing supplies such as ink and paper, try the following:
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HP EcoSolutions (HP and the Environment) 3 |
●Recycle used original HP ink cartridges through HP Planet Partners. For more information, visit www.hp.com/recycle.
●Optimize paper usage by printing on both sides of the paper. If the printer has an HP automatic two-sided printing accessory (duplexer), see Print on both sides (duplexing) on page 39. Otherwise, you can first print just the odd pages, flip the pages over, and then print just the even pages.
●Save ink and paper when printing web content with HP Smart Print. For more information, visit www.hp.com/go/smartprint.
●Change the print mode to a draft setting. The draft setting uses less ink.
●Do not clean the printhead unnecessarily. Doing so wastes ink and shortens the life of the cartridges.
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This section contains the following topics:
●Front view
●Printing supplies area
●Back view
1 Automatic document feeder (ADF)
2 Control panel display
3Control panel
4 Front universal serial bus (USB) port
5Input tray
6 Output tray extension
7 Output tray
8 Power button
9Scanner glass
10Document feeder tray
11Paper guides
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Understand the printer parts 5 |
1 Ink cartridge access door
2Ink cartridges
3Printhead
NOTE: Printing supplies should be kept in the printer to prevent possible print quality issues or
printhead damage. Avoid removing supplies for extended periods of time. Do not turn off the printer when a cartridge is missing.
1 Fax port (1-LINE)
2Fax port (2-EXT)
3 Rear universal serial bus (USB) port
4 Ethernet network port
5Power input
6Rear access panel
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This section contains the following topics:
●Overview of buttons and lights
●Control panel display icons
●Change printer settings
The following diagrams and related tables provide a quick reference to the printer control panel features.
Label |
Name and Description |
1Home button: Returns to the home screen from any other screen.
2Control panel display: Touch the screen to select menu options. For information about the icons that appear on the display, see Control panel display icons on page 7.
3Help button: Opens the Help menu.
4Wireless light: By default, the wireless light is off. For more information about the wireless light status, see Basic wireless troubleshooting on page 137.
5Cancel button: Stops a job, exits a menu, or exits settings.
6Right arrow button: Navigates through settings in the menu.
7Left arrow button: Navigates through settings in the menu.
8Back button: Returns to the previous menu.
Icon |
Purpose |
|
|
|
Shows that a wired network connection exists and also provides easy access to the network status |
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screen. |
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Use the printer control panel 7 |
Icon |
Purpose |
|
|
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Shows that a wireless network connection exists. The signal strength is indicated by the number of |
|
curved lines. This is for infrastructure mode. It also provides easy access to the network status screen. |
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For more information, see Set up the printer for wireless communication on page 233. |
|
|
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Displays a screen where you can learn about printer features that help conserve natural resources and |
|
reduce the environmental impact of your printing choices. |
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TIP: You can configure settings for some features from this screen. |
|
|
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Shows that HP ePrint is turned on. For more information, see HP ePrint on page 85. |
|
|
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Displays a screen where you can make copies or select other options. |
|
|
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Displays a screen where you can send a fax, or choose fax settings. |
|
|
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Displays a screen where you can make a scan, or change scan settings. |
|
|
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Displays a screen where you can use HP Apps. |
|
|
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Displays a screen where you can adjust photo printing options. |
|
|
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Displays the Setup screen for generating reports, changing fax and other maintenance settings, and |
|
accessing the Help screen. |
|
|
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Provides more information about the printer's features. |
|
|
|
Displays a screen where you can see information about the ink cartridges, including fill levels. This icon |
|
has a red border when an ink cartridge needs attention. |
|
NOTE: Ink level warnings and indicators provide estimates for planning purposes only. When you |
|
receive a low-ink warning message, consider having a replacement cartridge available to avoid possible |
|
printing delays. You do not need to replace cartridges until prompted to do so. |
|
|
|
Displays the status of the Auto Answer function. Touch Auto Answer to turn it on or off. For more |
|
information, see Set the answer mode (Auto answer) on page 72. |
|
|
Use the control panel to change the printer mode and settings, print reports, or get help for the printer.
TIP: If the printer is connected to a computer, you can also change the printer settings using HP software tools available on your computer, such as the HP printer software, HP Utility (Mac OS X), or the EWS. For more information about these tools, see Printer management tools on page 246.
This section contains the following topics:
●Select the mode
●To select a different mode
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●To change settings for a mode
●Change the printer settings
The main menu of the control panel display shows the available modes for the printer.
To select a mode, touch (Left arrow) or (Right arrow) to see the available modes, and then touch the icon to select the desired mode. Follow the prompts on the control panel display to complete the job. The control panel display returns to the main menu when the job is finished.
Touch the (Back) button to return to the main menu. Touch (Left arrow) or (Right arrow) to scroll through the available modes, and then touch the icon to select the desired mode.
1.After selecting a mode, touch the arrow buttons to scroll through the available settings, and then touch the setting you want to change.
2.Follow the prompts on the display to change the settings, and then touch Done.
NOTE: Touch the (Back) button to return to the previous menu.
To change the printer settings or print reports, use the options available in the Setup screen:
1.Touch (Right arrow), and then touch Setup.
2.Touch the arrows to scroll through the screens.
3.Touch the screen items to select screens or options.
NOTE: Use the (Back) button to return to the previous menu.
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Use the printer control panel 9 |
The printer includes a collection of digital solutions that can help you simplify and streamline your work.
●HP Digital Scan (Scan to computer and Scan to Email)
●HP Digital Fax (Fax to PC and Fax to Mac)
You can simply walk up to the printer, select the options from the printer control panel, and either scan documents directly to a computer or quickly share them with business partners as email attachments.
For more information, see Scan on page 43.
Never lose important faxes misplaced within a stack of paper pages again!
Use Fax to PC and Fax to Mac to automatically receive faxes and save faxes directly to your computer. With Fax to PC and Fax to Mac, you can store digital copies of your faxes easily and eliminate the hassle of dealing with bulky paper files. In addition, you can turn off fax printing altogether, saving money on paper and ink, and reduce paper consumption and waste.
For more information, see Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac) on page 67.
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The printer is designed to work well with most types of office paper. It is best to test a variety of print paper types before buying large quantities. Use HP paper for optimum print quality. Visit the HP website at www.hp.com for more information about HP paper.
HP recommends plain papers with the ColorLok logo for printing everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks, and that dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.
This section contains the following topics:
●Recommended papers for printing and copying
●Recommended papers for photo printing
●Tips for selecting and using paper
If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.
Depending on your country/region, some of these papers might not be available.
HP Brochure Paper |
These papers are glossy-coated or matte-coated on both sides for two-sided use. They are |
HP Professional Paper |
the perfect choice for producing professional quality marketing materials such as brochures |
and mailers, as well as business graphics for report covers and calendars. |
|
HP Brochure and Flyer Paper |
|
HP Tri-fold Brochure Paper |
|
|
|
HP Premium Presentation |
These papers are heavy two-sided matte papers perfect for presentations, proposals, |
Paper |
reports, and newsletters. They are heavyweight for an impressive look and feel. |
HP Professional Paper |
|
|
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HP Bright White Inkjet Paper |
HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It is opaque |
|
enough for two-sided color usage with no showthrough, which makes it ideal for |
|
newsletters, reports, and flyers. It features ColorLok Technology for less smearing, bolder |
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blacks, and vivid colors. |
|
|
HP Printing Paper |
HP Printing Paper is a high-quality multifunction paper. It produces documents that look |
|
and feel more substantial than documents printed on standard multipurpose or copy paper. |
|
It features ColorLok Technology for less smearing, bolder blacks, and vivid colors. |
|
|
HP Office Paper |
HP Office Paper is a high-quality multifunction paper. It is suitable for copies, drafts, |
|
memos and other everyday documents. It features ColorLok Technology for less smearing, |
|
bolder blacks, and vivid colors. |
|
|
HP Office Recycled Paper |
HP Office Recycled Paper is a high-quality multifunction paper made with 30% recycled |
|
fiber. It features ColorLok Technology for less smearing, bolder blacks, and vivid colors. |
|
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Select print paper 11 |
HP Premium Plus Photo Paper |
HP's best photo paper is heavyweight for producing professional quality photos. Features |
|
an instant-dry finish for easy handling without smudging. It resists water, smears, |
|
fingerprints, and humidity. It is available in several sizes, including A4, 8.5 x 11 inch, 10 x |
|
15 cm (4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or soft-gloss (satin |
|
matte). It is acid-free for longer lasting documents. |
|
|
HP Advanced Photo Paper |
This thick photo paper features an instant-dry finish for easy handling without smudging. It |
|
resists water, smears, fingerprints, and humidity. Your prints have a look and feel |
|
comparable to a store processed photo. It is available in several sizes, including A4, 8.5 |
|
x 11 inch, 10 x 15 cm (4 x 6 inch), 13x18 cm (5 x7 inch), A3, and two finishes – glossy or |
|
soft-gloss (satin matte). It is acid-free for longer lasting documents. |
|
|
HP Everyday Photo Paper |
Print colorful, everyday snapshots at a low cost, using paper designed for casual photo |
|
printing. This affordable photo paper dries quickly for easy handling. Get sharp, crisp |
|
images when you use this paper with any inkjet printer. Available in semi-gloss finish in 8.5 |
|
x 11 inch, A4, 4 x 6 inch, and 10 x 15 cm. It is acid-free for longer lasting documents. |
|
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To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products & Services, and select Ink & Toner.
NOTE: At this time, some portions of the HP web site are available in English only.
For the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing. Depending on your country/region, some of these papers might not be available.
HP Premium Plus Photo Paper |
HP's best photo paper is heavyweight for producing professional quality photos. Features |
|
an instant-dry finish for easy handling without smudging. It resists water, smears, |
|
fingerprints, and humidity. It is available in several sizes, including A4, 8.5 x 11 inch, 10 x |
|
15 cm (4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or soft-gloss (satin |
|
matte). It is acid-free for longer lasting documents. |
|
|
HP Advanced Photo Paper |
This thick photo paper features an instant-dry finish for easy handling without smudging. It |
|
resists water, smears, fingerprints, and humidity. Your prints have a look and feel |
|
comparable to a store processed photo. It is available in several sizes, including A4, 8.5 |
|
x 11 inch, 10 x 15 cm (4 x 6 inch), 13x18 cm (5 x7 inch), A3, and two finishes – glossy or |
|
soft-gloss (satin matte). It is acid-free for longer lasting documents. |
|
|
HP Everyday Photo Paper |
Print colorful, everyday snapshots at a low cost, using paper designed for casual photo |
|
printing. This affordable, photo paper dries quickly for easy handling. Get sharp, crisp |
|
images when you use this paper with any inkjet printer. Available in semi-gloss finish in 8.5 |
|
x 11 inch, A4, 4 x 6 inch, and 10 x 15 cm. It is acid-free for longer lasting documents. |
|
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HP Photo Value Packs |
HP Photo Value Packs conveniently package original HP ink cartridges and HP Advanced |
|
Photo Paper to save you time and take the guesswork out of printing affordable, lab-quality |
|
photos with your HP printer. Original HP inks and HP Advanced Photo Paper have been |
|
designed to work together so your photos are long lasting and vivid, print after print. Great |
|
for printing out an entire vacation's worth of photos or multiple prints to share. |
|
|
To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products & Services and select Ink & Toner.
NOTE: At this time, some portions of the HP web site are available in English only.
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For the best results, observe the following guidelines.
●Always use paper that conforms to the printer specifications. For more information, see Paper specifications on page 168.
●Load only one type of paper at a time into a tray or automatic document feeder (ADF).
●When loading the trays and ADF, make sure the paper is loaded correctly. For more information, see Load paper on page 16 or Load an original in the automatic document feeder (ADF)
on page 15.
●Do not overload the tray or ADF. For more information, see Load paper on page 16 or Load an original in the automatic document feeder (ADF) on page 15.
●To prevent jams, poor print quality, and other printing problems, avoid loading the following paper in the trays or ADF:
◦Multipart forms
◦Media that is damaged, curled, or wrinkled
◦Media with cutouts or perforations
◦Media that is heavily textured, embossed, or does not accept ink well
◦Media that is too lightweight or stretches easily
◦Media that contains staples or clips
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Select print paper 13 |