HP LaserJet E55040dn User's Guide

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HP Color LaserJet Managed E55040dn

User Guide

www.hp.com/videos/LaserJet

www.hp.com/support/colorljE55040

HP Color LaserJet Managed E55040dn

User Guide

L.P.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Edition 1, 10/2019

Trademark Credits

Adobe®, Adobe Photoshop®, Acrobat®, and PostScript® are trademarks of Adobe Systems Incorporated.

Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries.

macOS is a trademark of Apple Inc., registered in the U.S. and other countries.

AirPrint is a trademark of Apple Inc., registered in the U.S. and other countries.

Google™ is a trademark of Google Inc.

Microsoft®, Windows®, Windows® XP, and Windows Vista® are U.S. registered trademarks of Microsoft Corporation.

UNIX® is a registered trademark of The Open Group.

Table of contents

1 Printer overview ........................................................................................................................................................................................	1
Warning icons ............................................................................................................................................................................	1
Potential shock hazard ............................................................................................................................................................	2
Printer views ..............................................................................................................................................................................	4
Printer front view .................................................................................................................................................	4
Printer back view ..................................................................................................................................................	5
Interface ports ......................................................................................................................................................	5
Control-panel view ...............................................................................................................................................	7
How to use the touchscreen control panel .................................................................................	8
Printer specifications .............................................................................................................................................................	10
Technical specifications ....................................................................................................................................	10
Supported operating systems .........................................................................................................................	11
Mobile printing solutions ..................................................................................................................................	13
Printer dimensions ............................................................................................................................................	13
Power consumption, electrical specifications, and acoustic emissions ....................................................	16
Operating-environment range ........................................................................................................................	16
Printer hardware setup and software installation ............................................................................................................	16
2 Paper trays ..............................................................................................................................................................................................	17
Introduction .............................................................................................................................................................................	17
Load paper to Tray 1 (multipurpose tray) ..........................................................................................................................	18
Load Tray 1 (multipurpose tray) .....................................................................................................................	18
Tray 1 paper orientation ...................................................................................................................................	19
Use alternative letterhead mode ....................................................................................................................	21
Enable Alternative Letterhead Mode by using the printer control-panel menus ...............	21
Load paper to Trays 2, 3, 4, and 5 .......................................................................................................................................	22
Load Trays 2, 3, 4, and 5 ..................................................................................................................................	22
Trays 2, 3, 4, and 5 paper orientation ............................................................................................................	24
Use alternative letterhead mode ....................................................................................................................	25
Enable Alternative Letterhead Mode by using the printer control-panel menus ...............	25
Load and print envelopes .....................................................................................................................................................	26
Introduction ........................................................................................................................................................	26

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Envelope orientation .........................................................................................................................................	26
Load and print labels .............................................................................................................................................................	27
Introduction ........................................................................................................................................................	27
Manually feed labels .........................................................................................................................................	27
3 Supplies, accessories, and parts ..........................................................................................................................................................	29
Order supplies, accessories, and parts ...............................................................................................................................	30
Ordering ..............................................................................................................................................................	30
Replace the toner cartridges ................................................................................................................................................	31
Toner-cartridge information ............................................................................................................................	31
Remove and replace the cartridges ................................................................................................................	32
Replace the toner-collection unit ........................................................................................................................................	35
Toner-collection unit information ...................................................................................................................	35
Remove and replace the toner-collection unit ..............................................................................................	35
4 Print ..........................................................................................................................................................................................................	39
Print tasks (Windows) ............................................................................................................................................................	40
How to print (Windows) ....................................................................................................................................	40
Automatically print on both sides (Windows) ...............................................................................................	40
Manually print on both sides (Windows) ........................................................................................................	41
Print multiple pages per sheet (Windows) ....................................................................................................	41
Select the paper type (Windows) ....................................................................................................................	42
Additional print tasks ........................................................................................................................................	43
Print tasks (macOS) ...............................................................................................................................................................	44
How to print (macOS) ........................................................................................................................................	44
Automatically print on both sides (macOS) ...................................................................................................	44
Manually print on both sides (macOS) ...........................................................................................................	45
Print multiple pages per sheet (macOS) ........................................................................................................	45
Select the paper type (macOS) ........................................................................................................................	45
Additional print tasks ........................................................................................................................................	46
Store print jobs on the printer to print later or print privately ........................................................................................	47
Introduction ........................................................................................................................................................	47
Create a stored job (Windows) .........................................................................................................................	47
Create a stored job (macOS) ............................................................................................................................	48
Print a stored job ...............................................................................................................................................	49
Delete a stored job ............................................................................................................................................	50
Delete a job that is stored on the printer ..................................................................................	50
Change the job storage limit .......................................................................................................	50
Information sent to printer for Job Accounting purposes ...........................................................................	50
Print from a USB ash drive .................................................................................................................................................	51
Enable the USB port for printing .....................................................................................................................	52

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Method one: Enable the USB port from the printer control panel ........................................	52
Method two: Enable the USB port from the HP Embedded Web Server (network-
connected printers only) ..............................................................................................................	52
Print USB documents ........................................................................................................................................	52
Print using high-speed USB 2.0 port (wired) .....................................................................................................................	54
Method one: Enable the high-speed USB 2.0 port from the printer control panel menus ...................	54
Method two: Enable the high-speed USB 2.0 port from the HP Embedded Web Server
(network-connected printers only) .................................................................................................................	54
5 Manage the printer .................................................................................................................................................................................	55
Advanced configuration with the HP Embedded Web Server (EWS) ..............................................................................	56
Introduction ........................................................................................................................................................	56
How to access the HP Embedded Web Server (EWS) ..................................................................................	56
HP Embedded Web Server features ...............................................................................................................	58
Information tab .............................................................................................................................	58
General tab ....................................................................................................................................	58
Print tab ..........................................................................................................................................	59
Supplies tab ...................................................................................................................................	60
Troubleshooting tab .....................................................................................................................	60
Security tab ....................................................................................................................................	60
HP Web Services tab .....................................................................................................................	61
Networking tab ..............................................................................................................................	61
Other Links list ...............................................................................................................................	63
onfigure IP network settings ..............................................................................................................................................	64
Printer sharing disclaimer ................................................................................................................................	64
View or change network settings ...................................................................................................................	64
Rename the printer on a network ...................................................................................................................	64
Manually configure IPv4 TCP/IP parameters from the control panel ........................................................	65
Manually configure IPv6 TCP/IP parameters from the control panel ........................................................	65
Link speed and duplex settings .......................................................................................................................	66
Printer security features .......................................................................................................................................................	68
Introduction ........................................................................................................................................................	68
Security statements ..........................................................................................................................................	68
Assign an administrator password .................................................................................................................	69
Use the HP Embedded Web Server (EWS) to set the password ............................................	69
Provide user access credentials at the printer control panel .................................................	69
IP Security ...........................................................................................................................................................	70
Encryption support: HP High Performance Secure Hard Disks ..................................................................	70
Lock the formatter ............................................................................................................................................	70
Energy-conservation settings ..............................................................................................................................................	71
Set the sleep timer and configure the printer to use 1 watt or less of power .........................................	71

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Set the sleep schedule ......................................................................................................................................	71
Set the idle settings ..........................................................................................................................................	72
HP Web Jetadmin ...................................................................................................................................................................	72
Software and firmware updates ..........................................................................................................................................	72
6 Solve problems .......................................................................................................................................................................................	73
Customer support ..................................................................................................................................................................	73
Control panel help system ....................................................................................................................................................	74
Reset factory settings ...........................................................................................................................................................	75
Introduction ........................................................................................................................................................	75
Method one: Reset factory settings from the printer control panel .........................................................	75
Method two: Reset factory settings from the HP Embedded Web Server (network-connected
printers only) ......................................................................................................................................................	75
A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel .................................	75
Printer does not pick up paper or misfeeds .......................................................................................................................	77
Introduction ........................................................................................................................................................	77
The printer does not pick up paper .................................................................................................................	77
The printer picks up multiple sheets of paper ..............................................................................................	80
Clear paper jams .....................................................................................................................................................................	84
Introduction ........................................................................................................................................................	84
Jam locations .....................................................................................................................................................	84
Auto-navigation for clearing paper jams .......................................................................................................	85
Experiencing frequent or recurring paper jams? ..........................................................................................	85
Clear paper jams in Tray 1 (13.A1) ..................................................................................................................	85
Clear paper jams in Tray 2 (13.A2) ..................................................................................................................	87
Clear paper jams in Tray 3, Tray 4, or Tray 5 (13.A3, 13.A4, 13.A5) .........................................................	90
Clear paper jams in the right door and fuser area (13.B) ............................................................................	93
Clear paper jams in the output bin (13.E1) ....................................................................................................	98
Resolving color print quality problems ............................................................................................................................	100
Introduction ......................................................................................................................................................	100
Troubleshoot print quality .............................................................................................................................	101
Update the printer firmware .....................................................................................................	101
Print from a different software program ................................................................................	101
Check the paper-type setting for the print job ......................................................................	102
Check the paper type setting on the printer .....................................................	102
Check the paper type setting (Windows) ...........................................................	102
Check the paper type setting (macOS) ...............................................................	102
Check toner-cartridge status ....................................................................................................	103
Step one: Print the Supplies Status Page ..........................................................	103
Step two: Check supplies status ..........................................................................	103
Print a cleaning page ..................................................................................................................	103

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Visually inspect the toner cartridge or cartridges .................................................................	104
Check paper and the printing environment ............................................................................	105
Step one: Use paper that meets HP specifications ..........................................	105
Step two: Check the environment .......................................................................	105
Step three: Set the individual tray alignment ....................................................	105
Try a different print driver .........................................................................................................	106
Troubleshoot color quality .............................................................................................................................	107
Calibrate the printer to align the colors ..................................................................................	107
Troubleshoot image defects .........................................................................................................................	107
Solve wired network problems ..........................................................................................................................................	116
Introduction ......................................................................................................................................................	116
Poor physical connection ...............................................................................................................................	116
The computer is unable to communicate with the printer .......................................................................	116
The printer is using incorrect link and duplex settings for the network .................................................	117
New software programs might be causing compatibility problems .......................................................	117
The computer or workstation might be set up incorrectly .......................................................................	117
The printer is disabled, or other network settings are incorrect .............................................................	117
Index ...........................................................................................................................................................................................................	119

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1Printer overview

Review the location of features on the printer, the physical and technical specifications of the printer, and where to locate setup information.

●Warning icons

●Potential shock hazard

●Printer views

●Printer specifications

●Printer hardware setup and software installation For video assistance, see www.hp.com/videos/LaserJet.

The following information is correct at the time of publication. For current information, see www.hp.com/ support/colorljE55040.

For more information:

HP's all-inclusive help for the printer includes the following information:

●Install and configure

●Learn and use

●Solve problems

●Download software and firmware updates

●Join support forums

●Find warranty and regulatory information

Warning icons

Use caution if you see a warning icon on your HP printer, as indicated in the icon definitions.

●Caution: Electric shock

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●Caution: Hot surface

●Caution: Keep body parts away from moving parts

●Caution: Sharp edge in close proximity

●Warning

Potential shock hazard

Review this important safety information.

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●Read and understand these safety statements to avoid an electrical shock hazard.

●Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

●Read and understand all instructions in the user guide.

●Observe all warnings and instructions marked on the product.

●Use only a grounded electrical outlet when connecting the product to a power source. If you do not know whether the outlet is grounded, check with a qualified electrician.

●Do not touch the contacts on any of the sockets on the product. Replace damaged cords immediately.

●Unplug this product from wall outlets before cleaning.

●Do not install or use this product near water or when you are wet.

●Install the product securely on a stable surface.

●Install the product in a protected location where no one can step on or trip over the power cord.

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Printer views

Identify certain parts of the printer and the control panel.

●Printer front view

●Printer back view

●Interface ports

●Control-panel view

Printer front view

Locate features on the front of the printer.

1	2
1	3
	4
10	5
	5
9	6
	6
8
	7

Number Item

1Standard output bin

2Control panel with color touchscreen display

3Hardware integration pocket for connecting accessory and third-party devices

4Easy-access USB port

Insert a USB ash drive for printing without a computer or to update the printer firmware.

NOTE: An administrator must enable this port before use.

5Right door (access to the fuser and for clearing jams)

6Tray 1

7Model name

8Tray 2

9Front door (access to the toner cartridges)

10	n/off button

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Printer back view

Locate features on the back of the printer.

1 5 2

4 3

Number Item

1Toner-collection-unit door

2Formatter (contains the interface ports)

3Power connection

4Serial number and product number label

5Formatter cover

Interface ports

Locate the interface ports on the printer formatter.

1 2

Number Item

1Local area network (LAN) Ethernet (RJ-45) network port

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Number Item

2Hi-Speed USB 2.0 printing port

3USB port for connecting external USB devices (this port might be covered) NOTE: For easy-access USB printing, use the USB port near the control panel.

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Control-panel view

The Home screen provides access to the printer features and indicates the current status of the printer.

●How to use the touchscreen control panel

Return to the Home screen at any time by selecting the Home button.

NOTE: The features that appear on the Home screen can vary, depending on the printer configuration.

Number	Item	Description

1	Reset button	Select the Reset button to clear changes, release the printer from a
		paused state, display the Message Center if there are errors, and
		restore the default settings.

2	Sign In or Sign Out button	Select the Sign In button to access secured features.
		Select the Sign Out button to sign out of the printer. The printer
		restores all options to the default settings.
		NOTE: This button displays only if the administrator has
		configured the printer to require permission for access to features.

3	Information button	Select the Information button to access a screen that provides
3	Information button
		access to several types of printer information. Select the following
		buttons on the Information screen for printer information:
		●	Display Language: Change the language setting for the
			current user session.
		●	Sleep Mode: Place the printer into sleep mode.
		●	Wi-Fi Direct: View information for how to connect directly to
			the printer using a phone, tablet, or other device with Wi-Fi.
		●	Wireless: View or change wireless connection settings
			(wireless accessory equipped models only).
		●	Ethernet: View or change Ethernet connection settings.
		●	HP Web Services: View information to connect and print to the
			printer using HP Web Services (ePrint).

4	Help button	Select the Help button to open the embedded help system.

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Number	Item	Description

5	Current time	Displays the current time.

6	Applications area	Select any of the icons to open the application. Swipe the screen
		sideways to access more applications.
		NOTE: The available applications vary by printer. The
		administrator can configure which applications appear and the
		order in which they appear.

7	Home-screen page indicator	Indicates the number of pages on the Home screen or in an
		application. The current page is highlighted. Swipe the screen
		sideways to scroll between pages.

8	Home button	Select the Home button to return to the Home screen.

How to use the touchscreen control panel

Perform the following actions to use the printer touchscreen control panel.

Table 1-1 Touchscreen control panel actions

Action	Description	Example

Touch	Touch an item on the screen to select that item	Touch the Settings icon to open the Settings app.
	or open that menu. Also, when scrolling through
	menus, brie y touch the screen to stop the
	scrolling.

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Table 1-1 Touchscreen control panel actions (continued)

Action	Description	Example

Swipe	Touch the screen and then move your finger	Swipe until the Settings app displays.
	horizontally to scroll the screen sideways.

Scroll Touch the screen and then move your finger Scroll through the Settings app. vertically to scroll the screen up and down. When

scrolling through menus, brie y touch the screen to stop the scrolling.

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Printer specifications

Determine the specifications for your printer model.

●Technical specifications

●Supported operating systems

●Mobile printing solutions

●Printer dimensions

●Power consumption, electrical specifications, and acoustic emissions

●Operating-environment range

IMPORTANT: The following specifications are correct at the time of publication, but they are subject to change. For current information, see www.hp.com/support/colorljE55040.

Technical specifications

Review the printer technical specifications.

Product numbers for each model

●	E55040dn - #3GX99A
Table 1-2 Paper handling specifications

Paper handling features		E55040dn

Tray 1 (100-sheet capacity)		Included

Tray 2 (550-sheet capacity)		Included

Tray 3 (1 x 550-sheet paper feeder)		Optional
NOTE: Can accept up to three 1 x 550-sheet paper feeders.

Printer stand		Optional

Automatic duplex printing		Included

Table 1-3 Connectivity specifications

Connectivity features		E55040dn

10/100/1000 Ethernet LAN connection with IPv4 and IPv6		Included

Hi-Speed USB 2.0		Included

Easy-access USB port for printing from a USB Flash/thumb drive		Included

Hardware Integration Pocket for connecting accessory and third-party devices		Included

HP Internal USB Ports		Optional

HP Jetdirect 3000w Accessory for Wi-Fi, NFC, and proximity card reader		Optional

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Table 1-3 Connectivity specifications (continued)

Connectivity features	E55040dn

HP Jetdirect 3100w Accessory for Wi-Fi, NFC, BLE, and proximity card reader	Optional
NOTE: The HP Jetdirect 3000w NFC/ and the 3100w BLE/NFC Wireless Accessories require
the HP Internal USB ports accessory (B5L28A) or must be connected via the rear host USB
port.

Integrated HP and Wi-Fi Direct functionality for printing from mobile devices	Not included

HP Jetdirect 2900nw Print Server accessory for Wi-Fi and second Ethernet port	Optional

Table 1-4 Print specifications

Print features	E55040dn

Prints 38 pages per minute (ppm) on A4 and 40 ppm on letter-size paper	Included

Easy-access USB port for printing from a USB Flash/thumb drive	Included

Store jobs in the printer memory to print later or print privately	Optional

Table 1-5 Other specifications

Other features	E55040dn

Memory: 1 GB base memory	Included
NOTE: Memory reported on configuration page will change from 1 GB to 2 GB with
optional 1 GB Slim DIMM installed (G6W84A)

Storage: 8GB eMMC	Included

Security: HP Trusted Platform Module (TPM)	Optional

Control-panel display: 4.3 in color touchscreen	Included

Supported operating systems

Use the following information to ensure printer compatibility with your computer operating system.

Linux: For information and print drivers for Linux, go to www.hp.com/go/linuxprinting.

UNIX: For information and print drivers for UNIX®, go to www.hp.com/go/unixmodelscripts.

The following information applies to the printer-specific Windows HP PCL 6 print drivers, HP print drivers for macOS, and to the software installer.

Windows: Download HP Easy Start from 123.hp.com/LaserJet to install the HP print driver. Or, go to the printersupport website for this printer: www.hp.com/support/colorljE55040 to download the print driver or the software installer to install the HP print driver.

macOS: Mac computers are supported with this printer. Download HP Easy Start either from 123.hp.com/ LaserJet or from the printer support page, and then use HP Easy Start to install the HP print driver.

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1.Go to 123.hp.com/LaserJet.

2.Follow the steps provided to download the printer software.

Table 1-6 Supported operating systems and print drivers

Operating system	Print driver (for Windows, or the installer on the web for macOS)

Windows 7, 32-bit and 64-bit	The “HP PCL 6” printer-specific print driver is installed for this operating system as part of
	the software installation.

Windows 8.1, 32-bit and 64-bit	The “HP PCL-6” V4 printer-specific print driver is installed for this operating system as part
	of the software installation.

Windows 10, 32-bit and 64-bit	The “HP PCL-6” V4 printer-specific print driver is installed for this operating system as part
	of the software installation.

Windows Server 2008 R2, SP 1, 64-bit	The PCL 6 printer-specific print driver is available for download from the printer-support
	website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Windows Server 2012, 64-bit	The PCL 6 printer-specific print driver is available for download from the printer-support
	website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Windows Server 2012 R2, 64-bit	The PCL 6 printer-specific print driver is available for download from the printer-support
	website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Windows Server 2016, 64-bit	The PCL 6 printer-specific print driver is available for download from the printer-support
	website. Download the driver, and then use the Microsoft Add Printer tool to install it.

Windows Server 2019, 64-bit	The PCL 6 printer-specific print driver is available for download from the printer-support
	website. Download the driver, and then use the Microsoft Add Printer tool to install it.

macOS 10.13 High Sierra, macOS 10.14	Download HP Easy Start from 123.hp.com/LaserJet, and then use it to install the print
Mojave	driver.

NOTE: Supported operating systems can change.

NOTE: For a current list of supported operating systems and HP’s all-inclusive help for the printer, go to www.hp.com/support/colorljE55040.

NOTE: For details on client and server operating systems and for HP UPD driver support for this printer, go to www.hp.com/go/upd. Under Additional information, click Specifications.

Table 1-7 Minimum system requirements

Windows		macOS

●	Internet connection	●	Internet connection
●	Dedicated USB 1.1 or 2.0 connection or a network connection	●	Dedicated USB 1.1 or 2.0 connection or a network connection
●	2 GB of available hard-disk space	●	1.5 GB of available hard-disk space

●1 GB RAM (32-bit) or 2 GB RAM (64-bit)

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NOTE: The Windows software installer installs the HP Smart Device Agent Base service. The file size is less than 100 kb. Its only function is to check for printers connected via USB hourly. No data is collected. If a USB printer is found, it then tries to locate a JetAdvantage Management Connector (JAMc) instance on the network. If a JAMc is found, the HP Smart Device Agent Base is securely upgraded to a full Smart Device Agent from JAMc, which will then allow printed pages to be accounted for in a Managed Print Services (MPS) account. The driver-only web packs downloaded from www.hp.com for the printer and installed through the Add Printer wizard do not install this service.

To uninstall the service, open the Control Panel, select Programs or Programs and Features, and then select Add/ Remove Programs or Uninstall a Program to remove the service. The file name is HPSmartDeviceAgentBase.

Mobile printing solutions

HP offers multiple mobile printing solutions to enable easy printing to an HP printer from a laptop, tablet, smartphone, or other mobile device.

To see the full list and to determine the best choice, go to www.hp.com/go/MobilePrinting.

NOTE: Update the printer firmware to ensure all mobile printing capabilities are supported.

●Wi-Fi Direct (wireless models only, with HP Jetdirect 3100w BLE/NFC/Wireless accessory installed)

●HP ePrint via email (Requires HP Web Services to be enabled and the printer to be registered with HP Connected)

●HP Smart app

●Google Cloud Print

●AirPrint

●Android Printing

●HP Roam

Printer dimensions

Make sure your printer environment is large enough to accommodate the printer.

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Figure 1-1 Printer dimensions

		1		1
				1
3	2
			3	2
			3
Dimension	Printer fully closed			Printer fully opened
1. Height	399 mm (15.7 in)			399 mm (15.7 in)
2. Depth	479 mm (18.9 in)			771 mm (30.4 in)
3. Width	458 mm (18.0 in)			826 mm (32.5 in)
Weight	27.5 kg (60.6 lb)			27.5 kg (60.6 lb)

Figure 1-2 Dimensions for the 1 x 550-sheet paper feeder

Dimension	Accessory fully closed	Accessory fully open

1. Height	130 mm (5.1 in)	130 mm (5.1 in)

2. Depth	458 mm (18.0 in)	771 mm (30.4 in)

3. Width	458 mm (18.0 in)	853 mm (33.6 in)

Weight	5.8 kg (12.8 lb)	5.8 kg (12.8 lb)

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Figure 1-3 Dimensions for the printer cabinet and stand

		1
3	2
3	2
Dimension	Accessory fully closed	Accessory fully open
1. Height	295 mm (11.6 in)	295 mm (11.6 in)
2. Depth	465 mm (18.3 in)	900 mm (35.4 in)
3. Width	460 mm (18.1 in)	460 mm (18.1 in)
	This value is subject to change. For current
	information, go to www.hp.com/support/
	colorljE55040.
Weight	17.7 kg (39 lb)	17.7 kg (39 lb)

This value is subject to change. For current information, go to www.hp.com/support/ colorljE55040.

Figure 1-4 Dimensions for the printer with one 1 x 550-sheet tray and the cabinet/stand

1	1

3	2
	3	2
Dimension	Printer and accessories fully closed	Printer and accessories fully opened
1. Height	876 mm (34.5 in)	876 mm (34.5 in)
2. Depth	479 mm (18.9 in)	900 mm (35.4 in)

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Dimension	Printer and accessories fully closed	Printer and accessories fully opened

3. Width	458 mm (18.0 in)	853 mm (33.6 in)

Weight	51.1 kg (112.7 lb)	51.1 kg (112.7 lb)

Power consumption, electrical specifications, and acoustic emissions

In order to operate properly, the printer must be in an environment that meets certain power specifications.

See www.hp.com/support/colorljE55040 for current information.

CAUTION: Power requirements are based on the country/region where the printer is sold. Do not convert operating voltages. This will damage the printer and void the printer warranty.

Operating-environment range

In order to operate properly, the printer must be in an environment that meets certain specifications.

Table 1-8 Operating-environment specifications

Environment	Recommended	Allowed

Temperature	17° to 25°C (62.6° to 77°F)	10° to 32.5°C (50° to 91°F)

Relative humidity	30% to 70% relative humidity (RH)	10% to 80% RH

Printer hardware setup and software installation

For basic setup instructions, see the Hardware Installation Guide that came with the printer. For additional instructions, go to HP support on the web.

Go to www.hp.com/support/colorljE55040 for HP's all-inclusive help for the printer, which includes the following information:

●Install and configure

●Learn and use

●Solve problems

●Download software and firmware updates

●Join support forums

●Find warranty and regulatory information

●Find instructions about how to use the Microsoft Add Printer tool

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2Paper trays

Discover how to load and use the paper trays, including how to load special items such as envelopes and labels.

●Introduction

●Load paper to Tray 1 (multipurpose tray)

●Load paper to Trays 2, 3, 4, and 5

●Load and print envelopes

●Load and print labels

For video assistance, see www.hp.com/videos/LaserJet.

The following information is correct at the time of publication. For current information, see www.hp.com/ support/colorljE55040.

For more information:

HP's all-inclusive help for the printer includes the following information:

●Install and configure

●Learn and use

●Solve problems

●Download software and firmware updates

●Join support forums

●Find warranty and regulatory information

Introduction

Use caution when loading the paper trays.

CAUTION: Do not extend more than one paper tray at a time.

Do not use paper tray as a step.

All trays must be closed while moving the printer.

Keep hands out of paper trays or drawers when closing.

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Load paper to Tray 1 (multipurpose tray)

The following information describes how to load paper into Tray 1.

●Load Tray 1 (multipurpose tray)

●Tray 1 paper orientation

●Use alternative letterhead mode

CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing.

Load Tray 1 (multipurpose tray)

Tray 1 holds up to 100 sheets of 75 g/m2 (20 lb) paper or 10 envelopes.

1.Open Tray 1.

2. Pull out the tray extension to support the paper.

18 Chapter 2 Paper trays

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3.Spread the paper guides to the correct size, and then load paper in the tray. For information about how to orient the paper, see Tray 1 paper orientation on page 19.

4.Make sure that the paper fits under the fill line on the paper guides.

5.Adjust the side guides so that they lightly touch the paper stack, but do not bend it.

Tray 1 paper orientation

	When using paper that requires a specific orientation, load it according to the information in the following table.
ENWW	Load paper to Tray 1 (multipurpose tray) 19

NOTE: The Alternative Letterhead Mode settings affects the way to load letterhead or preprinted paper. This setting is disabled by default. When using this mode, load paper as for automatic duplex printing. For more information, see Use alternative letterhead mode on page 21.

Table 2-1 Tray 1 paper orientation

Paper type	Image Orientation	Single-sided printing	Duplex printing or with Alternative Letterhead
			Mode enabled
Letterhead or	Portrait	Face-down	Face-up
preprinted		Top edge leading into the product	Bottom edge leading into the product
		Top edge leading into the product	Bottom edge leading into the product