Oki C711WT User Manual [ru]

About this Manual

Notations

The following notations may be used in this manual.

•Microsoft Windows 7 64-bit Edition operating system  Windows 7 (64bit version)*

•Microsoft Windows Vista ™ 64-bit Edition operating system  Windows Vista (64bit version)*

•Microsoft Windows Server 2008 R2 64-bit Edition operating system  Windows Server 2008 R2*

•Microsoft Windows Server 2008 64-bit Edition operating system  Windows Server 2008 (64bit version)*

•Microsoft Windows XP x64 Edition operating system  Windows XP (x64 version)*

•Microsoft Windows Server ™ 2003 x64 Edition operating system  Windows Server 2003 (x64 version)*

•Microsoft Windows 7 operating system  Windows 7*

•Microsoft Windows Vista ™ operating system  Windows Vista*

•Microsoft Windows Server 2008 operating system  Windows Server 2008*

•Microsoft Windows XP operating system  Windows XP*

•Microsoft Windows Server ™ 2003 operating system  Windows Server 2003*

•Microsoft Windows 2000 operating system  Windows 2000

•Generic name for Windows, Windows Vista, Windows Server 2008 R2, Windows Server 2008, Windows XP, Windows Server 2003, Windows 2000  Windows

*If there is no special description, 64 bit version is included in Windows 7, Windows Vista, Windows Server 2008, Windows XP and Windows Server 2003.

•MacOS 9.0/9.0.4/9.1/9.2/9.2.1/9.2.2  MacOS

•MacOS X 10.3 and later  Mac OS X

•Generic name for MacOS 9.0/9.0.4/9.1/9.2/9.2.1/9.2.2, and Mac OS X 10.3 or later  Macintosh

Terms

Note!

Memo

Cautions or restrictions that are required to operate this software correctly.

Be sure to read sections with this mark to ensure operations are performed correctly.

Indicates information that is useful to know or refer to when using the software. You should read sections with this mark.

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Important

Trademark Information

OKI is a registered trademark of Oki Electric Industry Co., Ltd.

Microsoft, Windows, Windows Server, Windows Vista, Excel, and Active Directory are the trademarks or registered trademarks of Microsoft Corporation in the United States and other countries.

Macintosh and Mac OS are the trademarks or registered trademarks of Apple Computers Inc. in the United States and other countries.

PageMaker is the trademark or registered trademark of Adobe Systems Incorporated in the United States and other countries.

SD Memory Card is the trademark or registered trademark of SD Association.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

About This Manual

1.Unauthorized copying of this manual in whole or in part is strictly forbidden.

2.The contents of this manual may be changed at any time without prior notice.

3.Every effort has been made to ensure that the information in this document is complete, accurate and up-to-date. However, in the unlikely event you find a mistake or missing entry, please contact your local vendor.

4.While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

Manual Copyright

Oki Data Corporation owns the entire copyright to this manual. Unauthorized reproduction, transcription, and translation of this document are prohibited. You must obtain written permission from Oki Data Corporation to reproduce, transcribe, or translate any sections of this manual.

© 2012 Oki Data Corporation

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License Agreement

Please read the following license agreement before using this software. This software includes Print Job Accounting, Print Job Accounting Enterprise, Print Job Accounting Client, and all related explanatory materials provided by Oki Data Corporation (hereinafter Oki Data). By using this software, you are consenting to be bound by this agreement with Oki Data, and agree to the conditions outlined herein.

1.This software can only be used with the corresponding Oki Data printer.

The user is only permitted to install one copy of Print Job Accounting (or Print Job Accounting Enterprise) on one computer. You are required to purchase additional software in order to use this software on two or more computers.

Print Job Accounting Client can be installed an used on any number of computers.

2.Ownership of all copyrights associated with this software and any copies therein belong to Oki Data and any licenser who has been granted licensing rights by Oki Data. The customer is not granted any rights to this software other than the rights described in this agreement. Other than the installation described in article 1 above, the customer is not permitted to duplicate this software in whole or in part, or to permit a third part to duplicate this software in whole or in part. The customer agrees not to revise, modify, translate, reverse engineer, reverse compile, or disassemble this software.

3.The customer agrees not to rent, loan, lease, distribute, copy, or transfer this software in any way. The customer also agrees not to forward, transfer, export or re-export this software outside Japan, and not to use this software for any unlawful activities.

4.If the customer violates any of the terms of this agreement, Oki Data can instruct the customer to stop using the software and terminate the license agreement. In such a case in which the license agreement is terminated, the customer shall cease use of the original software and all copies, and destroy all copies of the software.

5.Within a period of 90 (ninety) days from the purchase of this software, if a physical defect to the recording media on which this software is stored prevent proper use of the software, Oki Data will provide a replacement equivalent item. If the software does not operate correctly for any other reason, Oki Data will provide a refund to the customer that is limited to the equivalent cost paid for the software. However, Oki Data provides no warranty whatsoever for any cases in which the software does not operate that are caused by accidents, improper handling, or misuse of the software by the customer. Furthermore Oki Data provides no warranty whatsoever against problems that arise due to interference from other software on the customer's computer.

6.The selection, use, and results of using this software are entirely the responsibility of the customer.

7.This software may be changed or improved with no prior warning. However, irrespective of customer wishes, Oki Data is not obliged to provide any kind of maintenance service such as bug fixes, modified contents, or revised editions of this software. Furthermore, Oki Data is not obliged to provide the customer with bug information, details of modified contents, or other such revision information of this software.

8.Oki Data is not obliged to provide any kind of bug fixes or maintenance service for any software manufactured by a different company that is provided with this software.

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Contents
1.Before Setup ......................................................................	12
What is Print Job Accouting? .......................................................................................	12
Special Features of Print Job Accouting..............................................................................	12
Print Job Accouting Mechanisms .......................................................................................	13
Print Job Accouting Configuration .................................................................................	14
Print Job Accouting Installation Process ........................................................................	15
Setting up server software ..............................................................................................	15
Setting up Client Software ..............................................................................................	15
Preparing User Information .........................................................................................	16
Information required for settings .....................................................................................	16
Example of assigning the Job Account ID ..........................................................................	18
2.Setting up the server software...........................................	22
Operating Environment ..............................................................................................	22
Installing the server software.......................................................................................	22
Server software window configuration ..........................................................................	23
Setting up the server software.....................................................................................	24
Configuring Active Directory settings (Only Enterprise edition)..............................................	24
Configuring Database settings (Only Enterprise edition).......................................................	24
Adding a printer that acquires the log ...............................................................................	25
Registering the Job Account ID and Name .........................................................................	29
Managing multiple printers as a group ..............................................................................	32
Changing the printer group .............................................................................................	33
Deleting the printer group ...............................................................................................	33
Backing up printer settings ..............................................................................................	33
Restoring printer settings ................................................................................................	34
3.Setting up the client software.............................................	38
Setting up in Windows ................................................................................................	38
Operating Environment ...................................................................................................	38
Installing the Client Software...........................................................................................	38
Setting Job Accounting Mode............................................................................................	38
Setting up in Mac OS..................................................................................................	40
Configuring the plugins....................................................................................................	40
Setting up in Mac OS X................................................................................................	40
Operating Environment ...................................................................................................	40
Installing the client software............................................................................................	40
Registering the JobAccountingID.......................................................................................	40
Registering multiple users together ..................................................................................	41
Changing the JobAccountingID and UserName ...................................................................	42
Deleting the JobAccountingID and UserName .....................................................................	42
4.Job Account ID Management..............................................	44
Adding the Job Account ID ..........................................................................................	44
Adding manually ............................................................................................................	44
Creating a CSV file to add in a batch ................................................................................	46
Importing users registered in Windows .............................................................................	48
Setting functions or use restrictions .................................................................................	49

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Registering the same Job Account ID to multiple printers ................................................	52
Managing multiple users as a group .................................................................................	53
Changing the user group ................................................................................................	57
Deleting a Job Account ID or User Group .....................................................................	58
Changing Job Account ID and User Group settings .........................................................	59
Job Account ID tab .........................................................................................................	59
User Restriction tab.........................................................................................................	60
Limit Value tab...............................................................................................................	60
Valid Period....................................................................................................................	61
Checking the usage status of individual Job Account IDs and User Groups .........................	61
Checking the usage status .............................................................................................	61
Resetting the usage status ..............................................................................................	62
Receiving log results by e-mail ....................................................................................	63
Associating Job Account IDs to authentication users........................................................	64
Adding manually ............................................................................................................	64
Creating a CSV file to add in a batch ................................................................................	66
Importing users registered in Windows .............................................................................	67
Importing from a different printer ....................................................................................	69
5.Managing use restrictions ..................................................	72
Setting use restrictions to the login name .....................................................................	72
Adding manually ............................................................................................................	72
Adding from the log .......................................................................................................	73
Creating a CSV file to add in a batch ................................................................................	74
Importing users registered in Windows .............................................................................	76
Adding unregistered item settings ....................................................................................	77
Setting use restrictions to the application name .............................................................	78
Adding manually ............................................................................................................	78
Adding from the log .......................................................................................................	80
Adding unregistered item settings ....................................................................................	81
Setting use restrictions to the document name ..............................................................	82
Adding manually ............................................................................................................	82
Adding from the log .......................................................................................................	83
Adding unregistered item settings ....................................................................................	84
Setting use restrictions to the host name ......................................................................	85
Adding manually ............................................................................................................	85
Adding from the log .......................................................................................................	87
Adding unregistered item settings ....................................................................................	88
Adding settings to printers ..........................................................................................	89
Displaying use restrictions that are already registered in printers .....................................	89
Deleting use restrictions .............................................................................................	90
Changing use restrictions ...........................................................................................	91
Deleting all use restrictions .........................................................................................	93
Temporarily disabling use restrictions ...........................................................................	94
Enabling use restrictions .............................................................................................	95

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6.Syncing with Active Directory User Information	................98
Setting the printer to be linked with Active Directory ......................................................	98
Configuring the Active Directory settings......................................................................	100
Connecting to an Active Directory in a specified domain ....................................................	102
To add attributes to the displayed user list ......................................................................	104
To hide attributes in the user list ....................................................................................	105
To change the order of attributes displayed in the user list ................................................	106
Specifying attributes for obtaining IC card information ......................................................	107
Adding an Active Directory user...................................................................................	108
Searching for users ......................................................................................................	108
Referencing members that belong to groups ....................................................................	110
Setting use restrictions or limit values ............................................................................	110
Copying user settings from other groups .........................................................................	113
Applying settings to the printer ......................................................................................	113
Changing Active Directory user settings .......................................................................	115
Changing the priority level of groups ..............................................................................	118
Applying settings to the printer ......................................................................................	119
Deleting an Active Directory user.................................................................................	120
Assigning a Job Account ID to an Active Directory user ..................................................	121
Automatically assigning a Job Account ID ........................................................................	121
Manually assigning a Job Account ID ..............................................................................	122
Assigning a Job Account ID from a file ............................................................................	123
Changing the assigned Job Account ID ............................................................................	125
Exporting data for client software ...............................................................................	126
Exporting the IC card compatibility table .....................................................................	127
Setting the printer to which the IC card compatibility table is registered...............................	127
Creating the IC card compatibility table ..........................................................................	129
Adding IC card information to the IC card compatibility table .............................................	130
Registering the IC card compatibility table to the printer ...................................................	133
Displaying error messages at server software startup .......................................................	134
Sending an error notification mail to the administrator ......................................................	135
Permitting alternative authentication to IC cards ..............................................................	136
Setting the automatic update service ..........................................................................	137
Immediately updating user settings ................................................................................	139
Selecting the users to apply settings to........................................................................	139
7.Saving managed data to the database .............................	142
Configuring the database software settings ..................................................................	142
Connecting using Microsoft SQL Server or Microsoft SQL Server Express .............................	142
Connecting to MySQL Database .....................................................................................	142
Settings for connecting to the database .......................................................................	143
Setting the printer for recording managed data to the database ......................................	144
Exporting the fees to the database ..............................................................................	146
Deleting fees from the database .................................................................................	147
Exporting the log to the database ...............................................................................	149
Deleting logs from the database .................................................................................	150
Exporting the printer users to the database ..................................................................	151
Registering database connection users ........................................................................	152

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Changing the permissions for database connection users ...............................................	154
Changing the password for database connection users ...................................................	156
Deleting database connection users ............................................................................	157
Updating the database to the newest version ...............................................................	159
Displaying error messages at server software startup ....................................................	160
Sending an error notification mail to the administrator ...................................................	161
Creating a website [Microsoft Windows 7] ....................................................................	162
Installing the internet information service .......................................................................	162
Configure settings for browsing a Microsoft Access database ..............................................	163
Configure settings for browsing a MySQL database ...........................................................	163
Checking the version of Microsoft SQL Server or Microsoft SQL Server Express .....................	163
Creating a website .......................................................................................................	163
Setting the website ......................................................................................................	164
Accessing using the Windows authentication method ........................................................	164
Accessing using the User authentication method ..............................................................	164
Creating a website [Microsoft Windows Server 2008] .....................................................	165
Installing the internet information service .......................................................................	165
Configure settings for browsing a Microsoft Access database ..............................................	165
Configure settings for browsing a MySQL database ...........................................................	165
Checking the version of Microsoft SQL Server or Microsoft SQL Server Express .....................	165
Creating a website .......................................................................................................	165
Setting the website ......................................................................................................	166
Accessing using the Windows authentication method ........................................................	166
Accessing using the User authentication method ..............................................................	167
Creating a website [Microsoft Windows Vista] ...............................................................	167
Installing the internet information service .......................................................................	167
Configure settings for browsing a Microsoft Access database ..............................................	168
Configure settings for browsing a MySQL database ...........................................................	168
Checking the version of Microsoft SQL Server or Microsoft SQL Server Express .....................	168
Creating a website .......................................................................................................	169
Setting the website ......................................................................................................	170
Accessing using the Windows authentication method ........................................................	170
Accessing using the User authentication method ..............................................................	170
Creating a website [Microsoft Windows Server 2003, XP, 2000] ......................................	171
Creating a website .......................................................................................................	171
Setting the website ......................................................................................................	172
Accessing using the Windows authentication method ........................................................	172
Accessing using the User authentication method ..............................................................	172
Browsing the database from the website .........................................................................	172
8.Fees .................................................................................	176
Creating fee charge definitions ...................................................................................	176
Creating a definition .....................................................................................................	176
Setting printer fee definitions ........................................................................................	181
Changing fee charge definitions ..................................................................................	182
Deleting fee charge definitions ...................................................................................	182

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9.Operating the Log ............................................................	184
What is the Log? ......................................................................................................	184
Acquiring the Log .....................................................................................................	184
Information that can be acquired ...................................................................................	184
Changing the log acquisition interval and time .................................................................	190
Changing the deadline ..................................................................................................	191
Immediately acquiring the log .......................................................................................	192
Notifying the printer of the time .....................................................................................	192
Changing the log save location ......................................................................................	193
Displaying the Log ....................................................................................................	193
Displaying the Log .......................................................................................................	193
Displaying all log items (detail display) ...........................................................................	195
Changing log items to be displayed ................................................................................	195
Deleting the Log .......................................................................................................	196
Outputting the Log as a CSV file .................................................................................	196
Outputting as a CSV file ................................................................................................	196
Changing log items to be exported .................................................................................	197
Automatically outputting the Log as a CSV file .................................................................	197
Sending a mail to the log administrator ...........................................................................	198
Exiting log acquisition ...............................................................................................	198
10.Aggregating logs ............................................................	202
Aggregating logs ......................................................................................................	202
Items that can be aggregated ........................................................................................	202
Displaying the aggregate ..............................................................................................	205
Displaying all aggregated items (detail display) ................................................................	206
Changing aggregate items.............................................................................................	207
Outputting the aggregation results as a CSV file ...........................................................	207
Outputting as a CSV file ................................................................................................	207
Changing the log items to be exported ............................................................................	208
11.Client Software ..............................................................	210
Changing Job Accounting Mode ...................................................................................	210
Types of Job Accounting Mode .......................................................................................	210
Using Tab Mode ...........................................................................................................	211
Using Popup Mode .......................................................................................................	212
Switching each user for a Job Account ID in hidden mode ..................................................	213
Acquiring user information from files in hide mode ...........................................................	215
Using the same Job Account ID for all users in hide mode .................................................	216
Using in an unsupported mode ......................................................................................	217

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12.Operation and Management ...........................................	220
Operation and Management .......................................................................................	220
Setting the outgoing mail function...................................................................................	220
Sending print prohibited/permitted by mail .....................................................................	223
Notifying the log acquisition status by email ....................................................................	224
Limiting the size and number of attachments ...................................................................	224
Carrying over the unused print limit quantity ...................................................................	225
Deleting a registered printer...........................................................................................	226
Changing the printer connection destination or IP address .................................................	227
Automatically reconnecting when the printer IP address is changed ....................................	228
To change the server to a different computer ...................................................................	229
Checking the server ID .................................................................................................	229
Installing/uninstalling a built-in hard disk or SD memory card to the printer ........................	230
Prohibiting initialization of the built-in hard disk, SD memory card, or flash memory ..................	230
Operations when the log is full .......................................................................................	231
Updating setting information when an option is installed (Only Enterprise edition).................	231
Changing the number of printers connected at the same time ............................................	232
Uninstalling software .................................................................................................	233
Uninstalling server software ..........................................................................................	233
Uninstalling the client software (Windows) ......................................................................	234
Uninstalling plugins (MacOS) .........................................................................................	234
Uninstalling client software (Mac OS X) ...........................................................................	234
13.Troubleshooting .............................................................	236

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1. Before Setup

What is Print Job Accouting? ............	12
Print Job Accouting Configuration ............	14
Print Job Accouting Installation Process ............	15
Preparing User Information ............	16

1. Before Setup

1.Before Setup

1This section explains the mechanisms and configuration of Print Job Accouting, and the contents that need to be decided before setup.

What is Print Job Accouting?

Print Job Accouting sets detailed print restrictions on print jobs printed from computers according to individual users and printers, and acquires and summarizes print job information in a log.

Special Features of Print Job Accouting

Management of Print Restrictions

•Multiple users and printers can be put together into groups, and settings for allowing and disallowing printing or color printing for each group can be configured.

•Settings for allowing or disallowing the printing or color printing of the login name, application name, document name or host name can be configured.

•Upper limits for the number of prints can be set according to user, printer, user group and printer group.

•Printing costs can be charged according to user and user group. Printing costs can be set according to such factors as quantity and paper size. Also, different fees can be set for individual printers.

•Settings for allowing or disallowing printing or color printing can be configured for users or groups registered in the Active Directory. (Only Enterprise edition)

•Printing costs can be charged according to users and groups in the Active Directory. (Only Enterprise edition)

Log Acquisition and Summary

•Information included the printed date and time, user name, quantity and paper size can be acquired and summarized in the log.

•The log can be output as a CSV file for use in commercially available spread sheet software.

•Information such as log information can also be saved in an SQL database and browsed from a web browser.

Memo A CSV file is a text file separated by commas, and is a file format that is commonly used for converting data between spread sheets and database management software.

Support for both Windows and Macintosh operating environments

• Both Windows and Macintosh operating environments are supported as client environments.

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4 The

1. Before Setup

Print Job Accouting Mechanisms

1 When the user sends a print job, 2 the job information is stored as a log on the printer's

built-in hard disk or flash memory, and the 3 Print Job Accouting server software obtains 1 the log. The information obtained by the server software is deleted from the printer.

log obtained in 3 is saved to the SQL database. (Only Enterprise edition) 5 User or group information registered in the Active Directory is referenced. (Only Enterprise edition)

Client Computer	Printer	PrintJob Accounting	SQL Database	Active Directory
		Server	Server	Server

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1. Before Setup

Print Job Accouting Configuration

	1	Print Job Accouting server software (Windows)
		This is a management tool for the system administrator. Registration of printers and users, and print
		limitation settings can be configured. Also, the log is obtained and saved from the printer at a set
		schedule.
		This is called server software.
		Print Job Accounting Client Software (Windows)
		Install onto the Windows client computer.
		Set the setting method (job account mode) for setting the User Name and Job Account ID in the client
		computer.
		This is called Client Software.
		Print Job Accounting Client Plugin (Mac OS)
		This is automatically installed when the Mac OS PS printer driver is installed. A panel for setting the
		UserName and JobAccountingID is added to the print dialog.
		This is called a plugin.
		Print Job Accounting Client Software (MacOS X)
		This is installed in the Mac OS X client computer.
		Set the Username and JobAccountingID on the client computer.
		Only the Mac OS X PS printer driver is enabled.
		This is called Client Software.

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	1. Before Setup
Print Job Accouting Installation Process
Setting up server software	1

Prepare Job Account ID, name and User Name information.

Installing the server software.

For details on how to set up the software, see the "Installation Manual (tentative name)".

If required, configure software that is related to the server software. (Only Enterprise edition)

Configure the printer in the server software.

Register the Job Account ID and name.

Setting up Client Software

For Windows		For Mac OS		For Mac OS X
Install the Client		Configure the plugins.		Install the Client
Software.				Software.
Select Job Accounting				Set the UserName
Mode.				and JobAccountingID.

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1. Before Setup

Preparing User Information

In Print Job Accouting, set the user for the server software and Client Software/plugin. 1 Before setup, it is necessary to decide which users will use the printer.

Note! • Users can be added/deleted at a later date. For details, see "Job Account ID management" (page 44).

•When using in combination with Active Directory, it is not necessary to decide which users will use the printer. For details, see "Syncing with Active Directory user information" (page 98). (Only Enterprise edition)

Information required for settings

In order to configure user settings, Job Account ID, name and User Name information is required.

Read the explanation below carefully, and prepare the Job Account ID, name and User Name information according to the objectives of the print restrictions and log.

Server software

	Setting	Details	Registration range
	information
	Job Account ID	This number is used to recognize users	1~999999999
		in Print Job Accouting. Assigned to each
		user, settings such as print restrictions
		and cost burden are set for each Job
		Account ID on the server software.
	Name	This name is applied to make the Job	Up to 80 characters
		Account ID easy to distinguish.	(Names cannot include "")
Client Software/Plugin
	Setting	Details	Registration range
	information
	Job Account ID	This number is used to recognize users	1~999999999
		in Print Job Accouting.
		When print restrictions or logs are
		configured for each department, the
		same ID is assigned to all users within
		the department.
		When printing is performed without
		setting the Job Account ID, printing is
		performed by an unregistered user and
		0 remains as the Job Account ID in the
		log.

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			1. Before Setup
	Setting	Details	Registration range
	information					1
	Name	This setting is for recognizing the actual	Up to 80 characters
		user who ordered the print job from	(Names cannot include "")
		the client computer. This information is
		stored in the "User" section of the log.
		When printing is performed from a
		Windows or Mac OS X computer that is
		not configured with the Client Software,
		the user is an unregistered user, Job
		Account ID is 0, and the user name used
		to log on to either Windows or Mac OS X
		remains in the log as the User Name.
		When printing is performed from a Mac
		OS computer that is not configured with
		the "Job Accounting" panel, the user is
		an unregistered user, JobAccountingID
		is 0, and UserName remains as a blank
		space in the log.

Note! Depending on applications such as the Windows version of PageMaker, data that does not use printer drivers may be created.

In this case, the user is an unregistered user, Job Account ID is 0, and User Name is remains as a blank space in the log.

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1. Before Setup

Example of assigning the Job Account ID

1	The following usage methods are possible depending on how the settings and limitations are
	configured and the logging method.
		Example of Use	Server software settings	Client Software/Plugin
				Settings
		When you want to	Set the Job Account ID	Set the Job Account IDs that are
		permit printing for	and name only to users	permitted to print.
		only some users.	who are permitted to
			print. Unregistered IDs are
			prohibited from printing.
		When you want	Set the Job Account ID and	Set the Job Account IDs that are
		to permit color	name only to users who	permitted to print.
		printing for only	are permitted to print in
		some users.	color. Unregistered IDs are
			prohibited from color printing.
		When you want	Set a unique Job Account ID	Set the User Name and Job
		to keep a record	and name for each user so	Account ID for each user so there
		of the printing	there are no duplications.	are no duplications.
		limitations and log
		for each user.
		When you want	Set a Job Account ID and	Set the Job Account ID assigned
		to keep a record	name for each department.	to the department, and set the
		of the printing	When information is totaled	name of the user that is printing
		limitations and	for [Job Account ID], the log	as the User Name.
		log for each	for each department can be
		department.	obtained.
		When you want	Set a Job Account ID and	Set the Job Account ID assigned
		to place print	name for each department.	to the department, and set the
		restrictions on each	When information is totaled for	name of the user that is printing
		department, but	[User Name], the log for each	as the User Name.
		log printing in each	user can be obtained.
		person's name.
		When you want	Set a unique Job Account ID	Set the User Name and Job
		to apply print	and name for each user so	Account ID for each user so there
		limitations and	there are no duplications.	are no duplications.
		obtain logs for	Divide users into user groups
		each department,	according to department.
		yet also apply
		limitations and
		obtain logs for each
		user.

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1. Before Setup

Example of Use	Server software settings	Client Software/Plugin
		Settings
			1
When you want	The Job Account ID and name	<For Windows and Mac OS X>
to just collect a	do not need to be set.	The Client Software does not
print log without	When information is totaled for	need to be installed on the client
imposing print	[User Name], the log for each	computer. The login user name
restrictions.	user can be obtained.	used for Windows or Mac OS X
		remains in the log as the User
		Name.
		<For Mac OS>
		The JobAccountingID is set as
		desired, and the UserName is set
		as the user name for printing.

If Print Job Accouting associates with Active Directory, Login name and Card ID registered on Active Directory in advance can be used as the user information. (Only Enterprise edition) Card ID is registered to assign to unused arbitrary attribute with Active Directory.

	Setting information for Active	Details
	Directory
	Login name	This name is used to login to Windows.
	Card ID	This ID is the meaning information which
		can identify a card.

Memo For detail on usable Card ID, refer to Card Secure Kit user manual.

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1. Before Setup

Memo

1

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2. Setting up the server software

Operating Environment ............	22
Installing the server software.............	22
Server software window configuration ............	23
Setting up the server software.............	24

2. Setting up the server software

2. Setting up the server software

This section explains how to set up the Print Job Accouting server software.

2	Note! The window and setting contents differ depending on the printer model.

Operating Environment

Windows 7 / Windows 7 (64bit version)

Windows Vista / Windows Vista (64bit version)

Windows Server 2008 R2

Windows Server 2008 / Windows Server 2008 (x64 version)

Windows XP / Windows XP (x64 version)

Windows Server 2003 / Windows Server 2003 (x64 version)

Windows 2000

Note! •The computer in which the server software is installed needs to remain switched on, or needs to be running at the time at which the log is set to be obtained from the printer.

•Approximately 3MB of hard disk space is required to save 10,000 log entries on the computer.

Installing the server software

For details on how to install the server software, see the "Installation Manual".

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2. Setting up the server software

Server software window configuration

123456

8 2

7

1 [File] Menu

Commands for exiting the server software are displayed.

2 [Printer] Menu

Commands for adding, deleting and managing printers that obtain logs are displayed.

3 [Log] Menu

Logs and summaries are displayed, and commands for writing to files are also displayed.

Memo Items in the [Printer] menu and [Log] menu can also be selected by right-clicking the mouse on the printer or log to be operated, and selecting the command.

4 [Policy] Menu

Commands for setting the usage limitations are displayed.

5 [Option] Menu

Commands for setting the options are displayed.

6 [Help] Menu

You can view the Server ID, help and version information.

7 Selection window

Printers managed using Print Job Accouting and obtained logs are displayed in a tree format according to printer and date.

The tree can be opened and closed using the same standard operations as Windows Explorer. The tree is in the closed state directly after starting the server software, and needs to be opened in order to select items.

8 Details window

Double-click the [Printer] that is at the origin of the tree in the selection window, and the address, group it belongs to, log obtained/unobtained status, and date on which the last log was obtained for printers managed by Print Job Accouting are displayed.

Double-click the log in the selection window to display the log.

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2. Setting up the server software

Starting the server software

	Note! •The server software settings cannot
	be configured without computer
	administrator authority.
2	•When the simple user switching
	function is used in Windows XP to

switch users, these settings can only be configured in the user where the server software was first started.

1 Check that the printer power is ON.

2Select [Start] > [All Programs] ([Programs] in Windows 2000) > [Oki Data] > [Print Job Accouting] > [Print Job Accouting].

When the [User Account Control] window is displayed, click [Yes] or [No].

The server software starts.

3When the server software is started for the first time, a window is displayed notifying you of the Server ID. You must write down the Server ID and store it safely.

Memo In Print Job Accouting, the log from one printer cannot be obtained by multiple servers. For this reason, in order to distinguish which server is obtaining the printer log, the Server ID is set in the printer.

If a Print Job Accouting sever cannot be used due to breakdown etc, obtaining of the log needs to be changed to a different server.

Setting up the server software

Configuring Active Directory settings (Only Enterprise edition)

Settings for Active Directory such as setting usage limitations and registered printers for user information managed using Active Directory or registering an IC card compatibility table to Active Directory need to be configured in the server software.

Before registering the printer in the server software, if you complete all settings for the Active Directory first, the operation to register user information managed in the Active Directory or the IC compatibility table to the printer can be performed smoothly.

Active Directory settings can also be configured after registering the server software to the printer.

For details on Active Directory settings, see chapter 6 "Syncing with Active Directory User Information".

Configuring Database settings (Only Enterprise edition)

In order to export log or Job Account IDs that are managed with the sever software to the database, database settings need to be configured in the server software.

If you complete the database settings before registering the printer to the server software, the operation for exporting logs or Job Account IDs managed using the server software to the database can be performed smoothly.

Database settings can also be configured after registering the server software to the printer.

For details on the database settings, see chapter 7 "Saving managed data to the database".

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2. Setting up the server software

Adding a printer that acquires the log

Note! A maximum 50 printers (In Enterprise edition, 1,000 printers) can be registered to the server software.

1Select the [Printer] menu > [Add a Printer].

2Specify the printer that will acquire the log.

<To search for a printer>

1 Select the search method. <Local port or broadcast search>

1-1 Select [Search printers and select from the list], check the port to which the printer is connected, and click [Next].

Memo To search for printers in different	2
segments of the TCP/IP network, enter

the broadcast address. If it is unknown, contact the network administrator.

<Searching for the printer from a CSV file>

1-1 Create a CSV file using software such as Notepad or Excel etc.

<For Notepad>

iWrite the IP address and name of each printer on one line for each printer. Separate the IP address and printer names with a comma ",". The printer name can be omitted.

iiSave in text format with the extension "CSV".

<For Excel>

iWrite the IP address and name of each printer on one line for each printer. The printer name can be omitted.

iiSave in CSV file format.

1-2 Select [Import printers from a file], and click [Reference].

1-3 Specify the CSV file created in 1, and click [Open].

1-4 Click [Next].

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2. Setting up the server software

2Select the printer from the list, and click [Next].

2

<To specify a printer directly>

1Select [Specify the printer by address], and select [Address]. When connected to a TCP/IP network, enter the printer IP address into [IP Address].

Memo Only printers that are supported by
Print Job Accouting are displayed.
Press and hold the Shift key or Ctrl key
while selecting to select more than 1	2 Click [Next].
printer.

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2. Setting up the server software

3Set the printer to acquire the log, and click [Finish].

Printer Name

Set the name of the printer to be displayed in the server software.

Printer Group

Select the group that the printer belongs to.

Acquire Logs

Set the schedule by which the log is acquired.

Note! Always set a time when the computer in which the server software is set up and

printer power are both switched ON. 2 The log is not acquired if the power is

not ON.

Interval

Set the interval when the log is acquired over a fixed time. The maximum interval time that can be set is 24 hours. The default setting is set as an optimized value detected from the state of the added printer. If the interval is set to a time that is longer than the default

settings, some of the logs may not be acquired.

Time

Set the specific time. Click [Change Time], and add the time to the [Change Time To Acquire Logs] window. Up to 5 acquisition times can be added. After adding, click [OK].

Fees

Set the fee definition pattern when assigning printing costs to users.

Click [Define fees] to add definitions.

For details on the fee charge definitions, see "Creating fee charge definitions" (page 84).

Memo The initial settings definition shows a rough guide to the running costs calculated from the standard prices of

various consumables and the number of prints over the lifetime for each model.

Operation at Log Full

Set the process when the printer log buffer is full.

• Delete old logs

The oldest log is deleted, and the new log is received.

• Cancel the job

All subsequent print jobs are cancelled.

• Do not acquire the log

The log is not obtained for subsequent print jobs.

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2. Setting up the server software

	Inhibit the initialization of the Hard Disk
	and Flash Memory
	Check this check box to prevent the printer built-
	in hard disk, SD memory card, and flash memory
2	from being initialized. When Print Job Accouting is
	used, always check this check box.
	Auto Export Logs
	Set to automatically write the acquired log to a
	CSV format file, and send the file via e-mail.
	• Do not automatically export
		Automatic export is not performed.
	•	Automatically export logs
		The acquired log is automatically written as
		a CSV format file to the automatic export
		destination.
	•	Mail logs to administrator

The acquired log is automatically written as a CSV format file to the automatic export destination, and the file is sent by e-mail to the administrator.

Record logs in a database (Only

Enterprise edition)

Check to export the acquired log to a database.

Acquire Only Logs (do not use restrictions)

Check this check box when you do not want to automatically activate access restrictions for models that have an access restriction function on the control panel.

Note! Users cannot be registered.

Start acquiring the log immediately after adding

Check this check box to start acquiring the log after adding a printer.

4When the "Please enter the administrator password of the printer" window is displayed, enter the printer administrator password, and click [OK].

Note! •Depending on the printer, this is not displayed.

•For details on the factory set printer administrator password, see the User's Manual of the printer.

Next, the "Job Account ID registration" window is displayed.

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2. Setting up the server software

Registering the Job Account

ID and Name

The Job Account ID and Name can be

registered using the following method.

•Manual registration.

•Create a CSV file that contains the Job Account IDs and User Names, and register them in a batch.

•Users registered in Windows on the network are read.

This section explains how to register manually. For details on other methods, see "Adding the Job Account ID" (page 44).

1Click [Add] in the [Job Account ID registration].

2Select [Add a User], select the group that the user belongs to from [User Group], and click [Next].

3Enter the [Job Account ID], [Name], and [E-mail address] (can be omitted), and click [Add].

Memo The e-mail address needs to be set in

[Notifies total result by e-mail] and 2 [Notifies by e-mail when Limit Value

was exceeded] in step 5.

4 Click [Next].

5Set functions for the Job Account ID, and click [Next].

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2. Setting up the server software

Notifies total result by e-mail

Notifies the total amount used every month by email.

Notifies by e-mail when Limit Value was 2 exceeded

A mail notification is sent when the print quantity exceeds the limit value and printing is no longer possible, and when the limit value is reset and printing is made possible again.

Do not process Limit Value as a group

Limit values can be set individually for users that belong to a printer group, and users that belong to a printer group.

6 Set the use restrictions, and click [Next].

Disable Printing

Cancels printing.

Disable Color Printing

Cancels color printing. If there is color data partway through a print job, all printing from that point onwards is cancelled.

Print In MONO

When disable color printing is set, monochrome printing is performed without cancelling color data.

Disable Copying

Copying using panel operations is prohibited. When this is disabled, the printing prohibited settings are applied.

Disable Color Copying

Color copying using panel operations is prohibited. When this is disabled, the color printing prohibited settings are applied.

Disable USB Memory to Print

Prohibits printing from a USB memory using panel operations.

Disable USB Memory to Color Print

Prohibits color printing from a USB memory using panel operations.

Disable Scan to E-mail

Prohibits Scan to Email using panel operations.

Disable Scan to Network PC

Prohibits Scan to network PC using panel operations.

Disable Scan to USB Memory

Prohibits Scan to USB memory using panel operations.

Disable Fax Sending

Fax sending using panel operations is prohibited. Fax sending that uses the fax driver is also cancelled.

Disable Scan to Internet Fax

Prohibits scan to internet fax using panel operations.

Disable Scan to Fax Server

Prohibits scan to fax server using panel operations.

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