Sharp AR-M250 series, AR-M310 series, AR-M256, AR-M257, AR-M258 Online Manual

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AR-M250/M310 Series

Online Manual (for network printer)

Start

Click this "Start" button.

AR-M256/M257/M258/M316/M317/M318

CONTENTS

Introduction

This manual describes the printer function of the AR-M250/M310 series digital multifunctional system.

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For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other copier-related information, please refer to your operation manual for copier.

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The machine's default settings and default settings for the printer function can be changed using the key operator programs. For more information, see the key operator's guide.

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Where "AR-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name of your model, see "PART NAMES AND FUNCTIONS" in the operation manual for copier.

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This manual refers to the Reversing single pass feeder as the "RSPF".

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The explanations of screens and procedures in this manual are primarily for Windows® XP in Windows® environments, and Mac OS X v10.4 in Macintosh environments. The screens may vary in other versions of the operating systems.

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For information on using your operating system, refer to your operating system's manual or online Help.

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The PS3 expansion kit (AR-PK1N) mentioned in this manual is an option.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

Note

CONTENTS

How to use the online manual

This section explains how to view the online manual. Please read this section before using the online manual. For information on using Acrobat Reader, see Acrobat Reader Help.

How to Control the Online Manual

In this manual, the following buttons are displayed at the bottom of each page. Click these buttons to move quickly to pages that you wish to view.

Displays the Contents of this manual. Click on a topic in the Contents to jump directly to that section.

Takes you forward page by page.

Takes you back page by page.

Following Links

This manual uses a link function that allows you to jump to a related page. If you click green, underlined text, the related page will be displayed. (In the Contents section, the linked areas are not underlined.) Example:

☞Contents

To return to the previous page, click the button on the menu bar of Acrobat Reader.

Using Bookmarks

Bookmarks have been created on the left side of this manual. You can click on a bookmark to jump directly to that section.

How to Print Out This Manual

To print this manual, select "Print" from the "File" menu of Acrobat Reader. Select the desired printer settings in the "Print" dialog box, and then click the "OK" button.

CONTENTS

Contents

(part 1)

Introduction 2 How to use the online manual 3

Basic printing 7

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When "Paper Selection" is set to "Auto Select" 8

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When the "Paper Selection" setting is "Paper Source" or "Paper Type"

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Auditing mode 10

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About the "No Offset" function setting 10

Opening the printer driver from the "start" button 11 Printer driver settings 12 Two-sided printing 13

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Pamphlet style 14

Printing multiple pages on one page 15 Fitting the printed image to the paper 16 Rotating the print image 180 degrees 17 Printing a watermark 18

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How to Print a Watermark 18

Stapling printed pages (when a finisher is installed) 19

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When a finisher is installed 19

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When a saddle stitch finisher is installed 20

Print hold function 21 Printing using the print hold function 22

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Selecting print hold settings in the printer driver at the time of printing

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How to print a print hold job 23

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Points to note about the Print Hold function 24

Carbon copy print 25 Printing using carbon copy print 26 Printing text and lines in black 27

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Printing text in black 27

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Printing lines in black 27

Printer utilities 28

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Before using the Printer Status Monitor 28

Using the printer utilities 29

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Starting up the printer utilities 29

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Using the printer utilities 29

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Changing the Printer Status Monitor settings 30

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Checking the printer status 31

1 PRINTING FROM WINDOWS

2 ADVANCED PRINTING (WINDOWS)

3 PRINTER UTILITIES (WINDOWS)

CONTENTS

Contents

(part 2)

Basic printing 32

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Selecting paper settings 32

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Printing 34

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When "Paper Feed" is set to "Auto Select" 36

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When "Paper Feed" is set to paper tray or paper type 37

Two-sided printing 38

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Pamphlet style 40

Printing multiple pages on one page 42 Fitting the printed image to the paper 45 Rotating the print image 180 degrees 46 Printing a watermark 48 Stapling printed pages (when a finisher is installed) 50

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When a finisher is installed 50

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When a saddle stitch finisher is installed 51

Job control function (Mac OS 9.0 to 9.2.2 and Mac OS X v10.2 to 10.4)

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Printing when auditing mode is enabled 53

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Using the print hold function 53

Giving priority to a print job / Canceling a print job 54

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Giving priority to a print job 54

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Canceling a print job 55

Configuring the printer condition settings 56

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How to configure the settings 56

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Printer condition setting menu 58

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Printer condition settings 59

Printing the printer setting and font lists 64

Troubleshooting 65 Printing does not take place 66

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Check the connections 66

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Check Your Computer 67

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Check the machine 68

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Checking the printer driver 69

Improper printing operation 70

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Printing is slow 70

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Two-sided printing is not possible 70

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Stapling is not possible (when a finisher or a saddle stitch finisher is installed)

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Punching is not possible (when a saddle stitch finisher is installed)

Print quality is not satisfactory 72

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Check the paper being used 72

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The printed image is coarse 73

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The printed image is distorted 73

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Part of the printed image is missing 73

If a notice page is printed 74

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Disabling notice page printing 75

Removing the software 76

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Windows 76

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Macintosh (Mac OS X) 77

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Macintosh (Mac OS 9.0 to 9.2.2) 77

4 PRINTING FROM MACINTOSH

5 OPERATION AT THE MACHINE

6 TROUBLESHOOTING

CONTENTS

Contents

(part 3)

About the Web page 78

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Accessing the Web page 78

Directly printing a file in a computer 81 E-mail print function 82

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Setting up the E-mail print function 82

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Using the E-mail print function 83

E-mail status and e-mail alert settings 84

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Information setup 84

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SMTP setup 84

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Status message setup 85

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Alerts message setup 86

Protecting information programmed in the web page ("Passwords")

Printer specifications 88 Printer driver specifications 89

7 WEB PAGE IN THE MACHINE

8 SPECIFICATIONS

PRINTING FROM WINDOWS

CONTENTS

Basic printing

(part 1)

The following example explains how to print a document from WordPad. Before printing, make sure that the correct size of paper for your document has been loaded in the machine.

Make sure that the ON LINE indicator on the operation panel is lit.

If the ON LINE indicator is not on, press the [PRINT] key to switch to printer mode and then touch the [ONLINE] key.

The status of the printer function is indicated by the ON LINE and DATA indicators next to the [PRINT] key.

Start WordPad and open the document that you wish to print.

Select "Print" from the application's "File" menu.

The "Print" dialog box will appear.

Make sure that "SHARP AR-XXXX" is selected as the printer. If you need to change any print settings, click the "Preferences" button ("Properties" button in Windows 98/Me/NT 4.0) to open the printer driver setup screen.

The printer driver setup screen will appear.

Windows 2000 does not have the "Preferences" button in this dialog box. Select settings as needed on each of the tabs in the setup screen.

☞Printer driver settings,Two-sided printing,

Printing multiple pages on one page

Fitting the printed image to the paper

Rotating the print image 180 degrees

Printing a watermark

Stapling printed pages (when a finisher is installed)

ON LINE indicator DATA indicator

Lit

The machine is online and ready to print.

There is print data in memory that has not been printed yet.

Blinking —

The machine is printing.

Off

The machine is offline and not ready to print.

The machine is not printing.

COPY

SCAN

ON LINE DATA

DATA

PRINTING FROM WINDOWS

CONTENTS

Basic printing

(part 2)

Click the "Print" button ("OK" button in Windows 98/Me/NT 4.0).

Printing begins.

When "Paper Selection" is set to "Auto Select"

If "Paper Selection" is set to "Auto Select" in the "Paper" tab of the printer driver setup screen and the correct size of paper for a print job is not loaded in the machine, the printing procedure will vary depending on the "FORCED OUTPUT OF PRINT" setting in the key operator programs (see the key operator's guide).

When "FORCED OUTPUT OF PRINT" is disabled

If the bypass tray can be used, a message prompting you to print from the bypass tray will appear in the touch panel. Press the [PRINT] key on the operation panel, touch the [BYPASS TRAY] key, load paper in the bypass tray, and then touch the [BYPASS] key. Printing will begin automatically.

When "FORCED OUTPUT OF PRINT" is enabled

Printing will take place using a size of paper that is close to the size of the print image.

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The output tray can be selected in the key operator programs (see "OUTPUT TRAYS" in the key operator's guide).

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The output tray can also be selected in the print settings at the time of printing. To change the tray selection, select the desired tray in "Output" in the "Paper" tab of the printer driver setup screen.

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Printing can be canceled in the job status screen.

☞Canceling a print job

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If the paper type setting in the printer driver is different from the bypass tray's paper type setting in the machine, printing may stop. To resume printing, press the [PRINT] key on the operation panel, touch the [BYPASS TRAY] key in the touch panel, and specify the same paper type as in the printer driver.

Note

If the paper is loaded in a different orientation than the print image, the image is automatically rotated to match the paper. This setting can be changed in the key operator programs (see "ROTATED PRINT" in the key operator's guide).

Note

PRINTING FROM WINDOWS

CONTENTS

Basic printing

(part 3)

When the "Paper Selection" setting is "Paper Source" or "Paper Type"

When "Paper Selection" in the "Paper" tab of the printer driver setup screen is set to:

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"Paper Source", select the tray that you wish to use for printing from the pull-down menu.

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"Paper Type", select the type of paper that you wish to use for printing from the pull-down menu.

If you selected the "Paper Source" or "Paper Type" in the printer driver setup screen but there is no paper in the trays that matches your selection, printing will take place as follows:

You selected a tray in "Paper Source", but the size of the paper in the selected tray does not match the printing size.

Even though the paper size is different, printing will take place using the paper in the selected tray.

You selected a "Paper Type", and although the selected type of paper is loaded in the machine, its size does not match the printing size.

Even though the paper size is different, printing will take place using the selected paper type. However, if "FORCED OUTPUT OF PRINT" is disabled, printing will not take place.

You selected a "Paper Type", but the selected type of paper is not loaded in the machine.

If the bypass tray can be used, a message prompting you to print from the bypass tray will appear. Press the [PRINT] key on the operation panel, touch the [BYPASS TRAY] key, load the correct size and type of paper in the bypass tray, and then touch the [BYPASS] key. Printing will begin automatically.

"Paper Source" and "Paper Type" cannot be simultaneously selected.

The size and type of paper loaded in each tray and whether or not the paper loaded in each tray can be used for printing are specified in the "TRAY SETTINGS" of the custom settings. (See "CUSTOM SETTINGS" in the operation manual for copier.) If you wish to select the "Paper Source" or "Paper Type" when printing, be sure to select these settings in the "Configuration" tab of the printer driver setup screen. (See "CONFIGURING THE PRINTER DRIVER" in the software setup guide.)

Note

PRINTING FROM WINDOWS

CONTENTS

Basic printing

(part 4)

Auditing mode

When "AUDITING MODE" is enabled in the key operator programs, a 5-digit account number must be entered in the printer driver setup screen in order to print. Account numbers are stored in the key operator programs. (See "ACCOUNT CONTROL" in the key operator's guide.)

To open the account number entry screen, click the "Job Control" button in the "Main" tab of the printer driver.

Enter your 5-digit account number in "Account Number" and click the "OK" button.

About the "No Offset" function setting

If the "No Offset" checkbox is selected in the "Main" tab of the printer driver setup screen, offset output will be prohibited regardless of the setting of "OFFSET FUNCTION SETTING" in the key operator programs. When stapling is performed (a setting other than "None" is selected in "Staple" in the "Main" tab), "No Offset" is automatically enabled and the offset function cannot be used.

To have the job control screen automatically appear each time you open the printer driver to print, select the "Auto Job Control review" checkbox in the "Main" tab of the printer driver setup screen.

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If "CANCEL JOBS OF INVALID ACCOUNTS" is enabled in the key operator programs and printing is attempted without entering an account number, or an invalid account number is entered, printing will not take place. To allow printing without the entry of a valid account number, disable "CANCEL JOBS OF INVALID ACCOUNTS". In this case, the number of pages printed is added to the [OTHERS] count.

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If the machine's PPD file is used with the Windows standard PS printer driver, auditing mode will be disabled and print counts will not be kept for each account.

Note

Caution

PRINTING FROM WINDOWS

CONTENTS

Opening the printer driver from the "start" button

Printer driver settings can be configured by opening the printer driver from the Windows "start" button. Settings adjusted in this way will be the initial settings when you print from an application. (If you change the settings in the printer driver setup screen at the time of printing, the settings will revert to the initial settings when you quit the application.)

Windows 2000/XP/Server 2003

Click the "start" button, and then click "Control Panel".

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In Windows 2000, click the "Start" button and select "Settings".

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In Windows Server 2003, click the "Start" button and then click "Printers and Faxes". Go to step 3.

Click "Printers and Other Hardware", and then click "Printers and Faxes".

In Windows 2000, click "Printers".

Click the "SHARP AR-XXXX" printer driver icon and select "Properties" from the "File" menu.

Click the "Printing Preferences" button in the "General" tab.

The printer driver setup screen will appear.

☞Printer driver settings

Windows 98/Me/NT 4.0

Click the "Start" button, select "Settings" and then click "Printers".

Click the "SHARP AR-XXXX" printer driver icon and select "Properties" from the "File" menu.

In Windows 98/Me, click the "Setup" tab.

The printer driver setup screen will appear.

☞Printer driver settings

In Windows NT 4.0, select "Document Defaults" to open the printer driver setup screen.

Note

PRINTING FROM WINDOWS

CONTENTS

Printer driver settings

To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting. Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is in effect, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction.

Tab

The settings are grouped on tabs. Click on a tab to bring it to the front.

Check button

Allows you to select one item from a list of options.

Print setting image

This shows the effect of the selected print settings.

Drop-down list

Allows you to make a selection from a list of choices.

Machine image

This shows:

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The paper tray (in blue) selected in "Paper selection" on the "Paper" tab.

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The output tray (in green) selected in "Output" on the

"Paper" tab. You can also click on a tray to select it.

Checkbox

Click on a checkbox to activate or deactivate a function.

"OK" button

Click this button to save your settings and exit the dialog box.

"Cancel" button

Click this button to exit the dialog box without making any changes to the settings.

"Apply" button

Click to save your settings without closing the dialog box.

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Windows NT 4.0 does not have the "Apply" button.

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The "Apply" button does not appear when you open this window from an application.

"Help" button

Click this button to display the help file for the printer driver.

8 9

The settings and the image of the machine will vary depending on the model.

Note

PRINTING FROM WINDOWS

CONTENTS

Two-sided printing

(part 1)

This feature allows you to print on both sides of the paper. To use this function, open the printer driver setup screen and select "2-Sided (Book)" or "2-Sided (Tablet)" from "Document Style" in the "Main" tab.

☞See Basic printing for details on how to open the printer driver.

The following example shows the result when portrait data is printed on both sides of the paper.

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Paper sizes that can be used for two-sided printing are Ledger, Letter, Letter-R, Legal, A3, A4, A4R, A5, B4, B5, B5R, and Foolscap.

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Paper types that can be used for two-sided printing are Plain, Letter Head*, Recycled and Color. * The use of Letter Head paper for two-sided printing can be prohibited in the "TRAY SETTINGS" of the custom settings. (See

"CUSTOM SETTINGS" in the operation manual for copier.)

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Two-sided printing is not possible if disabled in the key operator programs (see "DISABLING OF DUPLEX" in the key operator's guide).

Print data

Printing result

2-Sided (Book) 2-Sided (Tablet)

The pages are printed so that they can be bound at the side.

The pages are printed so that they can be bound at the top.

Note

PRINTING FROM WINDOWS

CONTENTS

Two-sided printing

(part 2)

Pamphlet style

Pamphlet style prints two pages each on the front and back of each sheet of paper (four pages total on one sheet) so that the sheets can be folded down the center and bound to create a pamphlet. This function is convenient when you wish to compile printed pages into a pamphlet. To use this function, open the printer driver and select "Tiled Pamphlet" or "2-Up Pamphlet" in "Document Style" in the "Main" tab. The binding edge (left side or right side) can be selected in the "Binding Edge" in the "Main" tab. The following examples show how 8 pages are printed when pamphlet style is selected.

Print data

Printing result

Left Right

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Because four pages are printed on each sheet of paper, blank pages are automatically added at the end when the total number of pages is not a multiple of four.

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When "Tiled Pamphlet" is selected, printing will take place on paper that is twice the size of the paper size specified in the application.

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When "2-Up Pamphlet" is selected, each page is reduced in the same way as for 2-Up and printed on the size of paper that is specified in the application.

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When a saddle stitch finisher is installed and "2 Staples" in "Staple" in the "Main" tab is selected, the output is stapled and folded at the center to form a pamphlet.

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The saddle stitch tray can hold up to 20 sets when the number of sheets is 1 to 5, or 10 sets when the number of sheets is 6 to 10.

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Paper sizes that can be used for saddle stitching are Ledger, Letter-R, A3, A4R, B4, 8K, and 16KR.

Note

PRINTING FROM WINDOWS

CONTENTS

Printing multiple pages on one page

This feature allows you to reduce and print two, four, six, eight or sixteen document pages on a single sheet of paper. To use this function, open the printer driver setup screen and select the number of pages per sheet (2-Up, 4-Up, 6-Up, 8-Up, or 16-Up) in "N-Up Printing" in the "Main" tab. The order of the pages can be changed in the "Order" menu.

☞See Basic printing for details on how to open the printer driver.

For example, when "2-Up" or "4-Up" is selected, the result will be as follows depending on the selected order.

If you select the "Border" checkbox, borderlines will be printed around each page.

The "N-Up Printing" setting is not available when "Fit To Paper Size" is selected.

☞Fitting the printed image to the paper

N-Up Left to Right Right to Left

[2-Up]

N-Up

Right , and Down Down , and Right

Left , and Down Down , and Left

[4-Up]

Examples for 2-Up and 4-Up are shown here. The order of 6-Up, 8-Up, and 16-Up is the same as 4-Up. The order can be viewed in the print setting image in the printer driver setup screen.

☞Printer driver settings

Note

PRINTING FROM WINDOWS

CONTENTS

Fitting the printed image to the paper

The printer driver can adjust the size of the printed image to match the size of the paper loaded in the machine. Follow the steps shown below to use this function. The explanation below assumes that you intend to print a Ledger size document on letter size paper.

☞See Basic printing for details on how to open the printer driver.

Click the "Paper" tab in the printer driver setup screen.

Select the original size (Ledger) of the print image in "Paper Size".

Check the "Fit To Page" box.

When using the PS printer driver, select "Fit To Paper Size" in "Zoom Setting".

Select the actual size of paper to be used for printing (Letter).

The size of the printed image will be automatically adjusted to match the paper loaded in the machine.

The "Fit To Paper Size" setting is not available when "N-Up Printing" is selected.

☞Printing multiple pages on one page

Note

Paper Size: Ledger Fit To Paper Size: Letter

Ledger size document

(Paper Size)

Letter size paper

(Fit To Paper Size)

When using the PS printer driver, the print image can be enlarged or reduced by means of numerical values. (The vertical and horizontal ratios can be set separately.) Select "XY-Zoom" in step 3, click the "Width/Length" button, and adjust the ratios in the screen that appears.

Note

PRINTING FROM WINDOWS

CONTENTS

Rotating the print image 180 degrees

The print image can be rotated 180 degrees. This feature is used to enable correct printing on envelopes and other paper with flaps that can only be loaded in one orientation. Use this feature when automatic rotation (which takes place when the loaded paper is the same size as the print image and the orientations are different) results in reversal of the top and bottom of the image. To use the feature, select the image orientation in "Image Orientation" on the "Paper" tab, and then select the "Rotate 180 degrees" checkbox.

☞See Basic printing for details on how to open the printer driver.

Printing result

Rotate 180 degrees Rotate 180 degrees

The procedure for loading paper is explained in operation manual for copier.

ABCD

Note

PRINTING FROM WINDOWS

CONTENTS

Printing a watermark

You can print a watermark such as "CONFIDENTIAL" on your document. To print a watermark, open the printer driver, click the "Watermarks" tab, and follow the steps below.

☞See Basic printing for details on how to open the printer driver.

How to Print a Watermark

From the "Watermark" drop-down list, select the watermark that you wish to print (for example "CONFIDENTIAL"), and start printing.

You can enter text to create your own custom watermark. For details on watermark settings, view printer driver Help.

☞Printer driver settings

Print sample

PRINTING FROM WINDOWS

CONTENTS

Stapling printed pages (when a finisher is installed)

(part 1)

When a finisher is installed, printed pages can be stapled. To use this feature, open the printer driver setup screen and select it in the "Finishing" field of the "Main" tab.

☞See Basic printing for details on how to open the printer driver.

When a finisher is installed

The following example shows how portrait oriented pages are stapled together.

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The maximum number of sheets that can be stapled is 30. When a saddle stitch finisher is installed, up to 50 sheets can be stapled (up to 25 sheets when the paper size is B4, Foolscap, or larger).

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Paper sizes that can be used for staple printing are Ledger, Letter, Letter-R, Legal, A3, A4, A4R, B4, B5, B5R, and Foolscap. (B5R can only be used when a saddle stitch finisher is installed.)

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Paper types that can be used for staple printing are Plain, Letter Head, Recycled and Color.

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Staple printing is not possible when the ROPM function is disabled. (See "CONFIGURING THE PRINTER DRIVER" in the software setup guide.)

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If the finisher is disabled in the key operator programs, the staple and punch functions cannot be used and output cannot be delivered to the offset tray. (See "USING THE KEY OPERATOR PROGRAMS" in the operation manual for the saddle stitch finisher, and "DISABLING OF STAPLER" in the key operator's guide.)

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Stapling is not possible if disabled in the key operator programs (see "DISABLING OF STAPLER" in the key operator's guide).

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The staple function cannot be used in combination with the "No offset" function.

Print data Printing result

Note

The pages are stapled in the upper left-hand corner.

PRINTING FROM WINDOWS

CONTENTS

Stapling printed pages (when a finisher is installed)

(part 2)

When a saddle stitch finisher is installed

When a saddle stitch finisher is installed, the binding edge and number of staples can be selected to produce the following printing results:

Punch function

When a punch module is installed on a saddle stitch finisher, the "Punch" checkbox can be selected to punch holes in the printed output. Select the punch hole positions in "Binding Edge".

Staple Left Right Top

1 Staple

2 Staples

Left Right Top

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The number of holes that can be punched and the spacing between the holes varies depending on the installed punch module.

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Paper sizes that can be punched vary depending on the punch module installed.

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Paper types that can be punched are Plain, Recycled, Color, and Letter Head.

Note

ADVANCED PRINTING (WINDOWS)

CONTENTS

Print hold function

A print job sent to the machine can be held in the machine's memory until the operator initiates printing from the operation panel of the machine. This is called the Print Hold function. There are four methods for holding print jobs with the Print Hold function.

Hold After Print Hold Before Print

When this method is selected, the print job is printed and then retained in the machine's print hold job list. The job can be printed again as needed from the operation panel of the machine.

When this method is used, the print job is held in the machine's print hold job list without being printed. The operator can initiate printing from the operation panel of the machine as needed. This helps prevent print jobs from being misplaced.

Proof Print PIN (5-digit ID number)

When this method is selected, one set of copies is printed and then the job is held in the machine's print hold job list. The operator can check the copies to make sure that the image position, stapling position, and other aspects of the job are satisfactory, and then initiate printing of all sets from the operation panel of the machine. (The initial proof set is included in the total number of copies.) If the proof copies are not satisfactory, the job can be canceled. This prevents excessive misprints when printing a large number of copies.

A PIN number can be set that must be entered at the machine's operation panel in order to print a "Hold After Print", "Hold Before Print", or "Proof Print" job. (☞Printing using the print hold function) This helps maintain confidentiality when printing sensitive documents.

When a PIN number is set for "Hold After Print":

The PIN number must be entered at the operation panel to print the job again after the initial printing.

When a PIN number is set for "Hold Before Print":

The PIN number must be entered at the operation panel to print the job.

When a PIN number is set for "Proof Print":

Following the initial printing of one set of proof copies, the PIN number must be entered at the operation panel to print the remaining sets of copies.

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The machine can hold a maximum of 100 print hold jobs. If 100 jobs are exceeded or the memory that can be used for print hold becomes full, no more print hold jobs will be accepted, an error will appear in the touch panel, or a Notice Page will be printed.

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Memory allocated to the print hold function can be changed in the key operator programs. (See "MEMORY FOR PRINTER" in the key operator's guide.)

Note

ADVANCED PRINTING (WINDOWS)

CONTENTS

Printing using the print hold function

(part 1)

Selecting print hold settings in the printer driver at the time of printing

Select the Print Hold function in the job control screen (see below), which is opened by clicking the "Job Control" button in the "Main" tab of the printer driver setup screen.

☞Basic printing

"Retention" menu

Select the Print Hold method that you wish to use. After selecting "Hold After Print", "Hold Before Print", or "Proof Print", a PIN number can be set if desired. To set a PIN number, enter a 5-digit number in "PIN".

☞Print hold function

"Notify Job End" checkbox

Select this checkbox if you wish to be notified when printing is finished. This function can only be used when the Printer Status Monitor is running. If the Printer Status Monitor is not running, selecting the checkbox will have no effect.

"Default Job ID" menu

Enter a default user name and job name. These names appear in the operation panel of the machine. The user name can be up to 16 characters long and the job name can be up to 30 characters long. To always use the entered names, select "Always Use This User Name" and "Always Use This Job Name". If "Always Use This User Name" is not selected, your Windows login name will automatically be used. If "Always Use This Job Name" is not selected, the file name used in the application will automatically be used.

When you have completed the above settings, click the "OK" button to close the window and begin printing.

To print the job from the operation panel of the machine, see "How to print a print hold job

ADVANCED PRINTING (WINDOWS)

CONTENTS

Printing using the print hold function

(part 2)

How to print a print hold job

When you print a job using the Print Hold function, the job is stored in the print hold job list in the initial screen of printer mode. Follow the steps below to print the print hold job.

Press the [PRINT] key to switch to the initial screen of printer mode.

Select the job that you wish to print.

You can touch the or key to change screens.

If you set a PIN number in the printer driver, press the numeric keys to enter the 5-digit number.

The PIN number must be entered to print the job. (If you did not set a PIN number, this step is not necessary.)

As you enter each digit, "-" changes to " ".

Make sure that the desired number of copies is set.

To change the number of copies, touch the or key.

COPY

SCAN

ON LINE DATA

DATA

SHARP001

PRINT HOLD JOB LIST

SHARP001 Microsoft Word -

Microsoft PowerP

product_infomati

cost.xls

SHARP002

SHARP003

SHARP004

LIST

ENTER PIN VIA THE 10-KEY.

cost.xls

CANCEL

NUMBER OF PRINTS

ADVANCED PRINTING (WINDOWS)

CONTENTS

Printing using the print hold function

(part 3)

Touch the [PRINT AND DELETE THE DATA] key or the [PRINT AND SAVE THE DATA] key.

To delete the job after printing, touch the [PRINT AND DELETE THE DATA] key. To retain the job, touch the [PRINT AND SAVE THE DATA] key.

Printing begins.

If another print job is already in progress, the job is stored. The job will be printed when all previous jobs are finished.

Points to note about the Print Hold function

●

The print hold function can only be used when ROPM is enabled. (See "CONFIGURING THE PRINTER DRIVER" in the software setup guide.)

●

If a Notice page is printed or an error appears in the print job complete screen when you execute printing at your computer, there are already 100 print hold jobs or the machine's memory is full. Delete any unnecessary print hold jobs and then try printing again.

☞How to print a print hold job

●

The amount of memory allocated to the print hold function can be changed in the key operator programs. (See "MEMORY FOR PRINTER" in the key operator's guide.) If memory full errors frequently occur, it is recommended that additional memory be installed in the machine.

●

Turning off the machine's power switch will erase the print hold jobs stored in the machine.

To delete a job without printing it, touch the [DELETE] key.

PRINT AND DELETE THE DATA

CANCEL

PRINT AND SAVE THE DATA

DELETE

product_information.pdf

Note

ADVANCED PRINTING (WINDOWS)

CONTENTS

Carbon copy print

Carbon copy print is used to print copies of the same page on different types of paper. Each paper type is loaded in a different tray, and the different paper types must all be the same size. For example, carbon copy print can be performed with standard paper in tray 1 and colored paper in tray 2 for output as an invoice original and copy. As another example, standard paper can be loaded in tray 1 and recycled paper can be loaded in tray 2 to create an original for presentation and a copy to be retained. When carbon copy print is used to print a two-page job with two copies per page, "Collate" can be selected in the "Main" tab to obtain the following print results.

Print data

Printing result (when number of copies is "2")

Collate Collate

Load different types of the same size of paper in trays 1, 2, and 3, and specify tray 1 as the "Top Copy" and trays 2 and 3 as the carbon copy trays.

☞Printing using carbon copy print

The copies are collated. The copies are grouped by page.

ADVANCED PRINTING (WINDOWS)

CONTENTS

Printing using carbon copy print

To use the carbon copy print function, select the "Carbon Copy" checkbox in the "Paper" tab of the printer driver setup screen, and then click the "Carbon Copy Settings" button to configure print settings.

"Top Copy" menu

Select the tray that will be used for the original.

"Carbon Copy" menu

Select the tray or trays that will be used for the carbon copies. Be sure to select only trays that have the same size of paper as the "Top Copy".

When you have completed the above settings, click the "OK" button to close the window and then execute printing.

●

The tray selected as the "Top Copy" cannot be selected.

●

If a tray with a size of paper different from the "Top Copy" is selected, the paper in that tray will not be used.

Note

●

Carbon copy print is not possible when two-sided printing, pamphlet style, or staple printing is selected.

●

The bypass tray cannot be used for carbon copy printing.

Note

ADVANCED PRINTING (WINDOWS)

CONTENTS

Printing text and lines in black

Color text and lines that are faint when printed normally can be printed in black to improve legibility.

Printing text in black

Text that is any color other than white is printed in black. To use this function, open the printer driver setup screen and select the "Text To Black" checkbox in the "Advanced" tab.

Printing lines in black

Lines and solids that are any color other than white are printed in black. To use this function, open the printer driver setup screen and select the "Vector To Black" checkbox in the "Advanced" tab.

Print data

Printing result

Text To Black Text To Black

●

When using the PCL6 printer driver, if "Print as graphics" is selected in "TrueType Mode" of "Font" in the "Advanced" tab, this function cannot be used.

●

When using the PCL5e printer driver, if "Raster" is selected in "Graphics mode" in the "Advanced" tab, this function cannot be used.

ABCD EFGH

Note

Print data

Printing result

Vector To Black Vector To Black

When using the PCL6 or PCL5e printer driver, if "Raster" is selected in "Graphics mode" in the "Advanced" tab, this function cannot be used.

Note

PRINTER UTILITIES (WINDOWS)

CONTENTS

Printer utilities

The "Software" CD-ROM contains the following two printer utilities.

Printer Status Monitor (for general users)

This allows the user to check on the computer screen whether or not the machine is able to print. It provides information on error states such as paper misfeeds and shows the configuration of the machine (number of trays, whether or not there is a finisher, etc.) by means of illustrations. Available paper sizes and paper remaining are also indicated.

Printer Administration Utility (for administrators)

This allows the administrator to check information on supplies and error states of the machine and other SHARP printers (compatible with the Printer Administration Utility) that are connected to the network. Settings can also be changed via the utility.

Before using the Printer Status Monitor

Note the following points before using the Printer Status Monitor.

Printing via a server

When the first print job is executed after starting up the Printer Status Monitor, the machine's IP address is automatically set in the Printer Status Monitor.

Direct printing without a server

Install and configure the software as explained in "USING THE MACHINE AS A NETWORK PRINTER" in the software setup guide for network printer. (This is not necessary if the software has already been installed and configured.)

●

In order to use the Printer Status Monitor and Printer Administration Utility, the machine must be connected to a network.

●

To install the Printer Status Monitor and Printer Administration Utility, see software setup guide for network printer.

Note

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