Sagem MF 5461, MF 5481n User Manual

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SAGEM

MF 5461 / MF 5481

Instruction booklet

3000267953_02

MF 5461 / MF 5481

Dear customer

For your security and comfort, we urge you to carefully read the chapter Security, page 1 before attempting use.

In buying this multifunction machine, you have opted for a quality SAGEM product. Your device satisfies all of the different needs of a modern office automation tool.

This machine allows you to scan and fax in color and black and white, to print and copy in black and white. You can connect the multifunction device to your PC (Microsoft Windows 98SE/ME/2000/XP).

Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer wirelessly.

WLAN is an optional working only with a specific adaptor that you can obtain from your retailer. You will find further information on our website: www.sagem.com.

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.

The MF 5461 / MF 5481 multifunction machines, come with a 600 dpi scanner and a black and white laser printer offering a printing speed of 16 ppm. The Companion Suite Pro LL software provided allows you to use your multifunction machine as a scanner and a printer from a personal computer. It also gives you the ability to manage your multifunction machine.

Dear customer

Consumables

Refer to section Consumable specifications, page 66.

MF 5461 / MF 5481

Contents

Dear customer

Consumables

Security

Security directives

Positions of Safety labels on the machine Symbols for the main power switch

Certification

Environment

The packaging

Batteries and rechargeable batteries The product

Software use license

Definition

License

Property

Duration

Warranty Responsibility Development Applicable law

Registered trademarks Prohibited reproductions

Installation

Location conditions

Cautions of use

Paper recommendations

Loading paper in the main unit tray Handling of paper

Humidity control Utilisation d’enveloppes

EP Cartridge recommendations Terminal description Command panel

Accessing terminal menus Packaging contents Device installation

Installing the document feeder Feed cassette paper insertion Cartridge installation

Paper delivery stop Starting your device

Device connection

Paper insertion in the manual input tray

Copy

Simple copy ECO mode copy

Advanced copying

Special setup for the copying

Resolution setup Zoom setup Assembled copy setup Analysis origin setup Contrast setup Brightness setup Paper type setup Paper tray selection

Sheet-feed analysis margins setup Analysis margins setup

Left and right printing margins setup Top and bottom printing margins setup Format paper setup

I Fax

I Fax transmission

1Immediate transmission

1Delayed transmission

2Transmission with auto redial

Fax reception2

	2	Relay broadcast
	2	Fax answering machine
	3	Saving an access code
	3	Activating / Deactivating the answering
	3	machine
	3	Printing fax messages stored in the memory
	4	Fax rerouting
	4	Activating rerouting
	4	Setting the re-direction contact
	4	Setting the re-direction contact
	4	Printing rerouted documents
	4	Printing rerouted documents
	4	Rerouting fax messages to a USB memory key
	4	Rerouting fax messages to a USB memory key
	4	Activating rerouting
	4	Activating rerouting

4Printing rerouted documents

4Transmission waiting queue

5Performing immediate transmission from

the waiting queue5

	5	Consulting or modifying the waiting queue
		Deleting a transmission on hold
	6
		Printing a document in waiting or in deposit
	6	Printing the waiting queue
	6
		Cancelling a transmission in progress
	7
		MailBoxes (MBX Fax)
	7
		Creating an MBX
	7
		Modifying the features of a MBX
	7
		Printing the contents of a MBX
	7
		Deleting a MBX
	7
		Printing the MBX list
	8
		MBX deposit in your fax
	9
		MBX deposit in a remote fax
	9
		MBX polling from a remote fax
	10
		Deposit and Polling
	10
		Placing a document in deposit
	10
		Polling a deposited document
	10
		SMS
	11
	12	SMS Parameters
		Presentation of the sender
	12
		SMS Center transmission number
	12
		Sending an SMS
	13
		Parameters/Setup
	14
	14	Date/Time

	14	Your fax number/Your name
		Type of network
	14
		Geographical settings
	15
		Country
	15
		Network
	15
		Language
	15
		Local prefix
	15
		Prefix
	15
		Transmission report
	15
		Document feed type
	16
		Economy period
	16
		Reception Mode
	16
		Reception without paper
	16
		Number of copies

	16	Contents
	16	Contents
	16
	16

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MF 5461 / MF 5481

Fax or PC reception

Received faxes reduction mode Technical Parameters

Printing the functions guide Printing the logs

Print the list of setups Font printing

Lock the machine

Lock the keyboard Lock the numbers Lock the SMS service

Read the counters

Sent pages counter Received pages counter Scanned pages counter Printed pages counter

Display the consumables status Calibrate your scanner

Security

Security directives

Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground.

Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be thrown away, as specified by the Instructions of the ENVIRONMENT chapter of this manual.

Because of the device model, the power connector is the only way to disconnecting the device from the power network, that is why it is imperative to apply the following safety measures: your device shall be connected to a power outlet located nearby. The outlet shall be easily accessible.

Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing.

APPAREILA RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT

LASER KLASSE 1 PRODUKT

PRODUCTO LASER DE CLASE 1

APARECCHIO LASER DI CLASSE 1

Repairs-maintenance: Repairs and maintenance should only be carried out by a qualified technician. No user serviceable parts inside the machine. To reduce the risk of electrical shock, you shall not proceed with these operations yourself, because by opening or removing the lids, you could expose yourself to two hazards:

-The laser beam can cause irreversible eye damage.

-Avoid contact with powered parts because it can lead to electrical shock with unfortunate consequences.

1 - Security - Certification - Environment - Licence

For installation conditions and safe use precautions, refer to chapter Installation, page 6.

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MF 5461 / MF 5481

Positions of Safety labels on the machine

The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the EP cartridge.

1 - Security - Certification - Environment - Licence

Symbols for the main power switch

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

-means POWER ON.

- means POWER OFF.

Certification

The tagging attests to the product's compliance with the demands of the R&TTE 1999/5/CE directive.

For users security, in accordance with the 73/23/CE directive. For electromagnetic disturbances, in accordance with the 89/336/CE directive.

The manufacturer declares that the products are manufactured in accordance with the APPENDIX II of the R&TTE 1999/5/CE directive.

The conformity declaration is available on www.sagem.com, see the support section or at the following address:

Sagem Communication - Customer relations department 4, rue du Petit Albi - 95800 Cergy Saint-Christophe - France

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MF 5461 / MF 5481

Environment

The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal.

The packaging

The (green point) logo indicates that a contribution is given to an approved national organization to improve the packaging salvage and recycling infrastructures.

To make recycling easier, follow local rules and regulations concerning sorting and disposal of such waste.

Batteries and rechargeable batteries

If your product contains batteries or rechargeable batteries, these shall be disposed of at the designated collecting centers.

The product

The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family.

Therefore, according to European regulations you are requested to dispose of it at the selected collection areas:

-to distribution centers in case of equivalent equipment purchase,

-to the available local collecting centers (dump, selective collection, etc.).

In doing so, you will participate in the "Waste of Electric and Electronic Equipment reuse and development scheme" which will help prevent potential effects on the environment and human health.

1 - Security - Certification - Environment - Licence

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MF 5461 / MF 5481

Software use license

CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS.

In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product. The purchase price of this product will be refunded. No refunds will be made for products if the CD-ROM packaging have been opened, if components are missing or if the reimbursement request is made after ten (10) days from the purchase date, your receipt is the proof of purchase.

Definition

The Software designates programs and associated documentation.

License

-This license allows you to use this Software on personal computers on a local network. You only have permission to use this Software to print on one multifunction machine; you can not lend the Software or authorize anyone to use it.

-You are allowed to make a back up copy.

-This license is non-exclusive and non-transferable.

Property

The manufacturer or its providers hold the Software property right. You only become the owner of the CD-ROM. You shall not modify, adapt, decompile, translate, create any derived piece, rent or sell the Software or the documentation. Any rights not explicitly approved are reserved by the manufacturer or its providers.

Duration

This license remains valid until cancelled. You can cancel it by destroying the program and the documentation as well as any other copies of them. This license will automatically be canceled in case you do not respect the terms of this license. If the license is rendered invalid, you agree to destroy all copies of the program and the associate documentation.

Warranty

The Software is provided "as is" with no warranties what so ever, whether expressed or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose; all the risks concerning the results and performance of this Software are assumed by the buyer. In case the program should appear defective, all the repair and service expenses will be covered by the buyer.

Nevertheless, the license holder benefits from the following warranty: we guarantee that the CD-ROM on which the Software is recorded is free from hardware or manufacturing faults if used in normal conditions, the guarantee is valid for ninety (90) days from the delivery date, the copy of the receipt being the proof of purchase. In case of a CD-ROM fault that due to accident or misuse, the CD-ROM will not be replaced as per the warranty.

1 - Security - Certification - Environment - Licence

Responsibility

If the CD-ROM is not working properly, send it to the retailer together with a copy of the receipt. It is the retailer's sole responsibility to replace the CD-ROM. Nobody, not even the manufacturer who is involved in the creation, realization, merchantability and delivery of this program would be responsible for direct, indirect or immaterial damages, such as, but not limited to, loss of information, loss of time, execution loss, loss of revenue, loss of customers, due to the use or inability to use the program.

Development

With a constant concern for improvement, the manufacturer reserves the right to modify the Software specifications without any notice. In case of modification, your user right does not give you access to free updates.

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MF 5461 / MF 5481

Applicable law

This license is under the French law. Any dispute following the interpretation or execution of this license will be submitted to the Paris Court.

Given the continuous technology development, the manufacturer reserves the right to modify the technical specifications indicated for this product, at any time, without prior notice, and/or to stop manufacturing of the product. All the names of the products and brands that could be trademarks registered by their respective owners are recognized in the present document.

Registered trademarks

Given the technical evolution, Sagem Communication reserves the right to modify the technical specifications of this product and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark of Sagem Communication.

Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems Incorporated.

PaperPort9SE is a registered trademark of ScanSoft.

Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® Windows 2000®, Microsoft® Windows XP®, and any other Microsoft® product referred to here are registered trademarks of Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Prohibited reproductions

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law :

-bank notes;

-checks;

-bonds;

-stock certificates;

-bank drafts;

-passports;

-driver's licenses.

1 - Security - Certification - Environment - Licence

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

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MF 5461 / MF 5481

Installation

Location conditions

By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics:

-Choose a well ventilated location.

-Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.

-Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.

-The ground outlet (refer to the security notices presented in the Security chapter) to which you plan to connect the machine must be located close to this one and have an easy access.

-Make sure that the machine is not directly exposed to sun light.

-Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or ventilation system, nor in an area subject to large temperature or humidity variations.

-Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.

-Keep the machine away from any object that could obstruct its ventilation ports.

-Do not place the machine close to hangings or any other flammable objects.

-Choose a location where splashes of the water and other liquids are limited.

-Make sure that this location is dry, clean and dust free.

Make sure to place the machine in well ventilated premises. When in operation, the printer generates a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated premises.

Cautions of use

Take into account the important precautions below when using the machine.

Running environment:

-Temperature: 10 °C to 32 °C with a maximum amplitude of 10 °C per hour.

-Humidity: 15 to 80 % of ambient humidity (without condensation), with a maximum amplitude of 20 % per hour. Terminal:

The section below describes the precautions to be taken when using the machine:

-Never turn the machine off and never open the lids while printing.

-Never use gas or flammable liquids, or objects generating magnetic field close to the machine.

-When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents a potential fire hazard or an electric shock hazard.

-Never touch the power cord with wet hands. You risk getting an electric shock.

-Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged and create a fire hazard or an electric shock hazard.

-Always unplug the power cord when you plan not to use the machine for a long period of time.

-Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric shock hazard.

-Always make sure that the machine is not sitting on the power cord or any other electric device communication cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would expose you to a machine malfunction risk or to a fire hazard.

-Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer (use a shielded interface cable).

-Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these circuits can cause an electric shock risk.

-6 -

2 - Installation

MF 5461 / MF 5481

-	Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.	Installation-
-	Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the	Installation-
-
	ventilation ports or other ports. Such items create fire hazards or electric shock hazards.
-	Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water
	or liquid can cause a fire hazard or an electric shock hazard.
-	If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and
	contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord		2
	immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.	2
-	Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.
-	Never move the terminal during printing.
-	Always lift the terminal when you wish to move it.

Paper recommendations

Loading paper in the main unit tray

-Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and paper jams.

-Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed failure, skewing, and paper jams.

-Adding paper in the pile must be avoided because it may cause double feeding.

-When withdrawing the cassette from the main unit, always support it with both hands to avoid doing drop it.

-If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

Handling of paper

-Curling must be corrected before printing. Curls must not exceed 10 mm.

-Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity.

Humidity control

-Paper which has become damp, or paper which has been left unused for a very long time.

-After opening the paper, it must be kept in a plastic bag.

-Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not be used.

Utilisation d’enveloppes

-Feeding can be done only through the manual feed.

-Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from and both the left and right edges, and the rear edge.

-A few lines may be given in solid print at the part of being overlapped.

-Envelopes which are not recommended may lead to improper printing (refer to the paragraph Peripheral specifications, page 65).

-Curled envelope after printing should be fixed manually.

-Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may appear on the reverse side.

-Set envelope by pressing the folding line of four edges properly after releasing air inside. Set envelope in a proper position after aligning in case it is bent or warped.

EP Cartridge recommendations

- Must not be stood on the side, or held upside down.

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MF 5461 / MF 5481

Terminal description

Front side

Control panel

Document feeder

Smart card	Paper output
Smart card
insertion point
Fold-down stop
for paper
delivery	Master USB
Manual	connection
Manual	(USB key)
input tray

Manual paper feed setup guides

Paper tray

Cartridge access cover

Back side

Paper jam cover

LAN Connection

(model MF5481)

Master USB connection (USB key)

(model MF5461)

Power supply cord Slave USB connection connection (for PC)

Additional telephone cable socket

Telephone cable
socket	On/Off switch
	On/Off switch

2 - Installation

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MF 5461 / MF 5481

Command panel

	1	2	3
26 27 28 29	30 31 32
25			4
25
24			5
24
			6
23			7
			7

2 - Installation

							14



22	21	20 19	18	17	16	15		13

1.Screen.

2.Digital keypad.

3.Alphabetical keypad.

4.Key Í: deletes the character to the left of the cursor.

5.Key : input or line feed.

6.Key : access to special characters.

7.Key : Shift.

8.Key SCAN: document analysis to the PC.

9.Key COPY: local copy.

10.Key STOP PRINT: stops the current printing.

11.Key : sending of an SMS (Short Message Service).

12.Key : sending of a fax.

13.Key : access to directory and quick dial numbers.

14.Key : line manual connection, listen for tone during fax sending.

15.Key : multiple contact sending (fax, e-mail or SMS).



12	11	10	9	8

16.Key : Validation.

17.Key OK: confirms the displayed selection.

18. Key : menu access and navigation down the menus.

19.Key C: back to the previous menu and input correction.

20. Key : navigation up the menus.

21.Key : stops the current operation.

22.Key ECO: sets up the activation delay.

23.Key : color analysis mode selection.

24.Key : analysis resolution setup.

25.Key : contrast setup.

26.Icon : Superfin resolution.

27.Icon : Photo resolution.

28.Icon : Fin resolution.

29.Icon : colour mode.

30.Icon : activity on the telephone line.

31.Icon : Fax mode.

32.Icon : external answering machine mode.

Accessing terminal menus

All terminal functions and settings are available via the menu and are associated to a specific menu command. For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all terminal menus, sub-menus and their identification number).

Two methods are available to access menu items : the step by step method or the shortcut method.

To print the functions list whitch details the Step by step method:

1	Press .
2	Use the	or	button to browse the menu and select 5 - PRINT. Confirm with OK.
3	Use the	or	button to browse the menu PRINT and select 51-FUNCTIONS LIST. Confirm with OK.

To print the functions list with with the shortcut method: 1 Press on .

2Enter 51 with the numerical keypad to directly print the functions list.

-9 -

Packaging contents

The packaging contains the items listed below:

Multifunction device

Control panel

1 toner cartridge

1 installation guide and 1 PC installation CD ROM

1 power cord

1 telephone cord

	MF 5461 / MF 5481
1 initialisation card		- Installation
Device installation		- Installation
1	Unpack the device.	2
1	Unpack the device.
2	Install the device respecting the security notices
	stated at the beginning of this booklet.
3	Remove all stickers from the machine.
4	Remove the plastic protection film from the screen.
5	Place the control panel in front of the machine,
	insert the control panel in its back slots (A).

B A

6 Push the front side of the control panel (B) to clip it.

Installing the document feeder

1Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose.

Feed cassette paper insertion

Before inserting paper, refer to the paragraph Paper recommendations, page 7.

Your device accepts a number of formats and types of papers (refer to the paragraph Consumable specifications, page 66).

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MF 5461 / MF 5481

4 Take a paper stack, pull the paper off and align it on a flat surface.

You can use paper weighing between 60 and 105 g/m2.

1 Remove the paper feed cassette completely.

5 Put the paper stack in the feed cassette (ex: 200 sheets of 80 g/m² paper).

6 Put the feed cassette back in its location.

Cartridge installation

1 Stand in front of the machine.

2 Push the left and right sides of the cover and pull it towards you at the same time.

2 Push the lower panel down until it clicks.

2 - Installation

PUSH

3Setup the back side feed cassette stop by pushing the "PUSH" lever (A).

Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide. Adjust the length paper guide to the paper format by pushing lever (C).

3Unpack the new cartridge. Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge. Thoroughly rolling the cartridge will assure the maximum copies per cartridge..

4Insert the cartridge in its slot by pushing it until it clicks (last move down) as shown on the picture below.

5 Close the cover.

- 11 -

Paper delivery stop

Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down.

MF 5461 / MF 5481

2 - Installation

3Make sure that the On/Off switch is on Off (O position).

4Connect the power cord to the device. Plug the power cord to outlet on the wall

Starting your device

Device connection

Before plugging the power cord, it is imperative to refer to the Security directives, page 1.

1Plug the end of the telephone line into the terminal socket and the other end into the wall telephone socket.

2For the model MF5481, plug end of the LAN cord (as provided by your network administrator) into port of your fax machine and the other end into your local network port dedicated to your fax machine.

5Press the On/Off button to turn on the device (I position).

6After initialisation, "WAITING FOR INIT" appears on the screen. Insert the initialisation card provided in the card reader as indicated on the picture.

7After an analysis phase, "INIT. OK - REMOVE CARD" appears on the screen. Remove the initialisation card from the drive.

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MF 5461 / MF 5481

8By default, the machine is set to operate in the UK in English. To modify this parameter, refer to

Country, page 24.

9Set the date and time, refer to Date/Time, page 24.

Paper insertion in the manual input tray

Before inserting paper, refer to the paragraph Paper recommendations, page 7.

The manual input tray allows you to use various paper formats with greater weightings than the one used in the paper feed cassette (refer to the paragraph Consumable specifications, page 66).

Only one sheet or envelope can be fed at a time.

You can use paper, which weights between 52 and 160 g/m².

1 Spread the manual feed guides to the maximum.

2Insert a sheet or an envelope in the manual input tray.

3Adjust the paper guides against the right and left edges of the sheet or the envelope..

Before printing, check that the paper format you are using matches the paper format set on the printer (refer to Copy, page 14).

2 - Installation

- 13 -

Copy

Your machine has the function to make one or more copies.

You can also setup several parameters in order to make copies at your will.

Simple copy

In this case, the default parameters are applied.

1Place the document to be copied in the automatic document feeder, printed face on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

2Press the COPY button twice. The copy is made using the default parameters.

ECO mode copy

The ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs.

When the ECO mode is used, the toner consumption is reduced and the print density becomes lighter.

1Place the document to be copied in the automatic document feeder, printed face on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Press the COPY button.

3 Press the ECO button.

Advanced copying

The sophisticated copy allows to do custom setups for the current copy.

1Place the document to be copied in the automatic document feeder, face printed on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

After step 1, you can directly enter the number of copies with the numerical keypad and press the OK button to validate. Then refer to step 4.

2 Press the COPY button.

3Enter the number of copies that you want and confirm with the OK button.

4Choose the paper tray AUTOMATIC or MANUAL

with the buttons

or , then confirm with the OK

MF 5461 / MF 5481

button.

Copy

5 Choose

with the

buttons

the

printing

option (see examples below) depending on the

copy mode that you want:

(document

feeder):

- Combined

mode

1 Page onto 1,

2 Pages onto 1,

4 Pages onto 1.

MOSAÏC Copy mode

Analyzed sheets

Output

1 page to 1

2 pages to 1

4 pages to 1

- Poster mode (flat-bed

scanner): 1 Page to 1,

1 Page to 4 or 1 page to 9.

POSTER Copy mode

Analyzed sheets

Output

1 page to 1

1 page to 4

A 1 page to 9

Confirm with the OK button.

6 Adjust the desired zoom level, from 25% TO 400% with the buttons or , confirm with the OK button (only available in 1 Page to 1 copy mode).

7 Adjust the desired origin values with the digital keyboard buttons or then confirm with the OK button.

8Choose the resolution depending on the printing quality that you want DRAFT, AUTO, QUALITY

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MF 5461 / MF 5481

TEXT or PHOTO with the buttons	or	, then
confirm with the OK button.
9 Adjust the contrast level with the buttons		or ,
then confirm with the OK button.

10 Adjust the desired brightness level with the buttons or , then confirm with the OK button.

11 Choose the paper type NORMAL, THICK with the buttons or , then confirm with the OK button.

Special setup for the copying

Setups done through this menu become the device default setups after you confirm.

When the quality of the printing is not satisfying, you can proceed to a calibration with MENU 80.

Resolution setup

The RESOLUTION parameter allows you to setup the photocopy resolution.

841 - ADVANCED FCT/COPY/RESOLUTION

1 Choose the resolution with the buttons		or
according to the following table:.
Parameter	Signification
Parameter	Signification


DRAFT	Low resolution.

AUTO	Standard resolution for documents
AUTO	containing text and graphics.
	containing text and graphics.

QUALITY	Optimal resolution for documents
TEXT	containing text.

PHOTO	Optimal resolution for documents
PHOTO	containing photographies.
	containing photographies.

2 Confirm your choice by pressing the OK button.

You can also change the resolution by pressing the button.

Assembled copy setup

	843 - ADVANCED FCT/COPY/ASSEMBLED	Copy-
	The ASSEMBLED parameter allows you to assemble or	Copy-
	disassemble your copies. Enter the desired setting and	3
	confirm your choice by pressing the OK button.	3
	confirm your choice by pressing the OK button.

Analysis origin setup

If you want, you can change the origin of the scanner.

By entering new values for X and Y in mm (X < 209 and Y < 280), you move the analysed area as shown on the diagram below.

.BEGINDEBUTOFFEUILLESHEET	OFENDFINFEUILLESHEET
	x
		Analysed area
	y

844 - ADVANCED FCT/COPY/ORIGIN

1 Select the X and Y coordinates with the buttons or .

2 Setup the desired coordinates with the digital keyboard or the buttons and , confirm your choice by pressing on the OK button.

Contrast setup

The CONTRAST parameter allows to choose the photocopy contrast.

845 - ADVANCED FCT/COPY/CONTRAST

1 Setup the desired level of contrast with the buttons and , confirm by pressing the OK button.

2 You can also directly setup the desired contrast with the button, press several times on this button until the desired setup without using the Menu 845.

3 Quit this menu by pressing the button.

Zoom setup

The ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the origin and the zoom level to apply to the document, from 25 to 400 %.

842 - ADVANCED FCT/COPY/ZOOMING

1 Enter the desired zoom level with the Alpanumerical keyboard or choose among predefined values with the buttons and .

2 Confirm your choice by pressing the OK button.

Brightness setup

The BRIGHTNESS parameter allows to lighten or darken your original document.

846 - ADVANCED FCT/COPY/LUMINOSITY

1 Setup the desired brightness with the buttons and .

2Confirm your choice by pressing the OK button.

3Quit this menu by pressing the button.

- 15 -

MF 5461 / MF 5481

Paper type setup

851 - ADVANCED FCT/SCAN. & PRINT/PAPER TYPE

1 Select the paper NORMAL or THICK that you use with the buttons and .

2Confirm your setup by pressing the OK button.

3Quit this menu by pressing the button.

Paper tray selection

The Automatic selection can have two meanings depending on the paper format defined on the paper trays. The following table describes the different cases.

Default tray

Tray used for copy

		Selection between the
Same paper	AUTOMATIC	main tray and the
Same paper		manual tray.
format in the		manual tray.
format in the
trays
trays	MANUAL	The manual tray is
		The manual tray is
		used.
		used.

Different paper	AUTOMATIC	The main tray is used
Different paper
format in the
format in the	MANUAL	The manual tray is
trays		The manual tray is
trays		used.
		used.
852 - ADVANCED FCT/SCAN. & PRINT/TRAY
		PAPER

1 Select the default paper tray to use, AUTOMATIC or MANUAL, with the buttons and .

2Confirm by pressing the OK button.

3Quit this menu by pressing the button.

Sheet-feed analysis margins setup

If you want to, you can offset the lateral margins of the document to the left or right during the analysis with your sheet-feed scanner.

853 - ADVANCED FCT/SCAN. & PRINT/ S.F. MARGINS

1 Setup the left / right margins offsets (by 0.5 mm steps) with the buttons and .

2Confirm by pressing the OK button.

3Quit this menu by pressing the button.

Analysis margins setup

If you want to, you can offset the lateral margins of the document to the left or right during the analysis with your flat-bed scanner.

854 - ADVANCED FCT/SCAN. & PRINT/ FLATBED MARG

1 Setup the left / right margins offsets (by 0.5 mm steps) with the buttons and .

2 Confirm by pressing the OK button.

3 Quit this menu by pressing the button.

Left and right printing margins setup

If you want to, you can offset the lateral margins of the document to the left or right during printing.

855 - ADVANCED FCT/SCAN. & PRINT/ PRINTER MARG

1 Setup the left / right margins offsets (by 0.5 mm steps) with the buttons and .

2Confirm by pressing the OK button.

3Quit this menu by pressing the button.

Top and bottom printing margins setup

If you want to, you can offset the lateral margins of the document towards the top or the bottom during printing.

856 - ADVANCED FCT/SCAN. & PRINT/TOP PRINT.

1 Setup the top / bottom margins offsets (by 0.5 mm steps) with the buttons and .

2Confirm by pressing the OK button.

3Quit this menu by pressing the button.

Format paper setup

This menu allows you to define the default paper format of the manual tray and the main tray. You can also setup the default scanning width.

857 - ADVANCED FCT/SCAN. & PRINT/ PAPER FORMAT

1	Select the paper tray for which you want to define
	a default paper format with the buttons		and .
2	Confirm by pressing the OK button.
3	Choose the paper format with the buttons		or
	according to the following table:.
	Paper tray	Available paper format
	Paper tray	Available paper format


MAN. TRAY		A5, A4, Legal and Letter

AUTO. TRAY		A5, A4, Legal and Letter

SCANNER		LTR/LGL and A4

4Confirm by pressing the OK button.

5Quit this menu by pressing the button.

3 - Copy

- 16 -

MF 5461 / MF 5481

Fax

This chapter describes all the fax processing and configuration functions.

You will also find a section describing fax mailboxes.

Fax transmission

Immediate transmission

1Place the document to be copied in the automatic document feeder, face printed on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

2Enter the fax number or choose your dialling mode

then press .

The icon flashes during the call phase, it stays lit when both faxes are in communication.

3At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission time, feeder type and number of pages.

When sending in "Deferred Send" mode, make sure that the document is located in the right direction.

To delay the transmission time of your document :

1Place the document to be copied in the automatic document feeder, face printed on the top.

Place the document to be copied face down on the glass, respecting the indications around the glass.

2Select 31 - FAX / TRANSMISSION.

3Enter the subscriber number you wish to program at a different time or choose your dialling mode and confirm with OK.

4Next to the current time, enter the new time and confirm with OK.

5Choose SCAN B & W or COLOR SCAN.

6Adjust the contrast and confirm with OK.

7Select the feed type, FEEDER or MEMORY and confirm with OK.

8You may enter the number of pages before transmission and confirm with OK.

9Confirm postponed transmission by pressing

key .

Your document is stored and will be sent at the new time.

Transmission with auto redial

	This function allows you to monitor the dialling operation	Fax-
	during a fax transmission. In this case, the maximum	Fax-
	transmission rate will be 14400 bps.	4
	This function allows for example:	4
	This function allows for example:

•to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

•to control the communication progress in case of uncertain numbers, etc.

To take the line manually:

1	Place the document in the fax feeder.
2	Press	.
3	If necessary, set the sound level with navigator
	or keys.

4If not already done, enter the subscriber number. As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

5 Press to start the document transmission.

If your machine is set in order to print a transmission report (Transmission report, page 25), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Fax reception

Fax reception depends on the parameter settings of your machine.

The following parameters let you customize the printing of received faxes :

-Reception Mode, page 26;

-Reception without paper, page 26;

-Number of copies, page 26;

-Fax or PC reception, page 26;

-Received faxes reduction mode, page 26;

-Technical Parameters, page 27.

The printing is not possible on A5 paper format.

The following tables gives which tray is used to print received fax depending on the default tray and the paper format in both trays.

- 17 -

+ 49 hidden pages

	29	Printing the Internet settings
	29	Mail sorting
	29	F@X Only mode
	29	F@X Only mode
	29	PC Only mode
	29	PC Only mode
	29	Share PC mode
	29	Share PC mode
	29	USB memory key
	30	USB memory key
	30	Use of the USB memory key
	30	Print your documents
	30	Print the list of files located in the key
	30	Print the files located in the key
	30	Delete your files located in the key
	30	Delete your files located in the key
	30	Analyse the USB memory key content
	30	Analyse the USB memory key content
	30	Save a document on a USB memory key
	30	Save a document on a USB memory key
	30	PC Features
	30	PC Features
	31	Introduction
	32	Configuration requirements
	32	Installation
	32	Installation
	32	Install the software on your PC
	32	Install the software on your PC
	32	Connections
	32	Connections
	32	USB Connection
	33	USB Connection
	33	Network connection
	33	Network connection
	33	Uninstall the software from your PC
	34	Uninstall the software from your PC
	34	Multifunction Terminal's Supervision
	34	Checking the connection between the PC
	34	and the multifunction machine
	34	MF Director
	34	Graphical presentation
	34	Utilities and applications activation
	34	MF Monitor
	34	Graphical presentation
	34	Display the consumable status
	34	Scan To
	34	Scan To
	34	Companion Suite Pro LL functionalities
	34	Companion Suite Pro LL functionalities
	34	Document analysis
	35	Document analysis
	35	Analysis with Scan To
	35	Analysis with Scan To
	35	Analysis from a TWAIN compatible software
	35	Character recognition software (OCR)
	35	Printing

38	Delete a contact or a group from the
38	address book
38	Print the address book
39	Import or export a directory
39	Import a directory

	39	Save your address book
		Fax communications
	39
		Presentation of the Fax window
	39
		Send a fax
	39
		Send a fax from the hard disk or the terminal
	39
		Send a fax from application
	40
		Receive a fax
	40
		Follow-up of fax communications
	40
		The outbox
	40
		The send memory (items sent)
	40
		The outbox log
	40
		The inbox log
	40

Fax parameters	54
Access to fax parameters	54
Description of the tab Log and Report	55
Description of the tab Fax Parameters	55
Cover sheet	55
Creating a cover sheet	55
Description of the tab Cover page	56
Creating a cover page template	56
SMS Communication	58
Presentation of the SMS window	58
Send an SMS	58
Follow-up of SMS	59
The outbox	59
The outbox log	59
The sent item memory (items sent)	59
SMS Parameters	59
Access to SMS parameters	59
Description of the tab Logs and reports	60

Maintenance	61
Service	61
General information	61
Toner cartridge replacement	61
Issues with smart cards	61
Cleaning	62
Scanner reading system cleaning	62
Printer cleaning	62
Printer external cleaning	62
Printer issues	62
Error messages	62
Paper jam	62
Scanner issues	63
Miscellaneous issues	63
Communication errors	63
Transmission from the feeder	64
Transmission from memory	64
Communication error codes	64
General codes	64
Specifications	65
Physical specifications	65
Electrical specifications	65
Environmental specifications	65
Peripheral specifications	65
Consumable specifications	66

36	Add a group to the terminal address book
	Manage the address book