Sagem Phonefax 2390, Phonefax 2395, Phonefax 2440, Phonefax 2445 User Manual

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User’s manual

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Access door to paper and document feeders

Rear cover

Front cover

Handset			Paper tray
	OR
			Document feeder
	Rear cover		Handset

Control panel

Control panel

Front cover

Handset connector

Telephone line connector

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OR

DECT kit module

connector

DECT kit module connector

PC connector

PC connector

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1		2		4		5				6			3			7		8		9 10 11				12

26

25

22

24

1 : key to print documents received in the memory

2 : key to play back messages received on the

answering machine

•blinking: presence of messages not played back

•steady: presence of played back messages

3LCD screen made of 2 lines of 16 characters and 10 icons

4Choice of fax transmission resolution

• (Fine): fine icon on

• (Photo): photo icon on

5Line icon :

•on: fax communication in progress

•blinking: establishment of fax communication or phone communication in progress

6Memory status (0 to 4 )

7Choice of reception mode ( ) :

• icon (TEL): telephone in service Blinking icon: mute ring

• icon (FAX): automatic fax reception

icon (TAD): TAD in service

8 (WEB TO PRINT) key: access to Web services

	directory
9	(DIRECTORY) key: access to directory
10	key: insertion of a dialling break (/), or flash feature
	(PABX)
11	(REDIAL) key:automatic call-back of one of the last

10 called numbers

12Numeric keypad

13 (START) key: fax transmission, or local copy

23		16		20			15				14		13
	21			19					18
									17

14(INTERNET) key: transmission via the Internet

15 (STOP) key: stop of the operation in progress, or

activation of the secret mode

16	(LOUDSPEAKER) key: hands-free mode or
	speaker mode
17	key: move up in menus or to the left in an entry
	field - Volume up
18	key: confirmation of the displayed selection
19	(MENU) key: access to the various functions
20	key: move down in menus or to the right in an
	entry field - Volume down
21	key: return to previous displayed message or clearing of

the last character entered in an entry field

22Alphabetic keypad

23 key: used in conjunction with any letter on the keypad to

		access the symbols shown above the alphabetic
		characters
24		key: used alone to insert a space. Used in
		conjunction with the Ctrl key to enter the @
		character in an Internet address
25		(shift) key:used in conjunction with any letter on the
		keypad to enter a capital letter
26		keys: preprogrammed keys to access the
		following functions:
		: list of callers (Service Class)

: night mode

: access to the print menu

Contents

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Contents

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This equipment has been approved in accordance with Council Decision 98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). This equipment is in accordance to the following standarts: I-CTR 37, CTR 38, ETSI EG 201 121.

In the event of problems, you should contact your equipment supplier in the first instance.

Quick reference guide, menu guide

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M 11 OK	ADD	Add a record into the directory	9
M 12 OK	MODIFY	Modify a record in the directory	10
M 13 OK	CANCEL	Delete a record from the directory	11
M 14 OK	PRINT	Print the directory	11
M 16 OK	SAVE/LOAD	Save/load the directory on a chip card
M 161 OK	SAVE	Save the directory on a chip card	11
M 162 OK	LOAD	Load the directory from a chip card	11

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M 21 OK	DATE/TIME	Enter the date and time	13
M 22 OK	NUMBER/NAME	Enter your number and name	13
M 23 OK	MELODIES/BEEPS	Choose the ring melody and key beeps	13
M 231 OK	MELODY	Choose the ring melody
M 232 OK	BEEPS	Choose the key beeps
M 233 OK	ALARM	Switch alarm On/Off
M 24 OK	NETWORK	Set network parameters	14
M 241 OK	NETWORK TYPE	Select network type
M 242 OK	PREFIX	Activate the prefix
M 25 OK	NIGHT MODE	Control the night mode	14
M 26 OK	NB OF RINGS	Set the number of rings	15
M 27 OK	CORDLESS	Cordless phone (depending on model)	15
M 271 OK	HANDSET REGIS	Register handset (depending on model)
M 272 OK	HANDSET ERASE	De-register handset (depending on model)
M 273 OK	HANDSET CODE	Radio encryption code (depending on model)
M 28 OK	SECURITY	Protected access	15
M 281 OK	MEM ACCESS	Lock fax and voice messages
M 282 OK	REMOTE CODE	Remote access code

Quick reference guide, menu guide

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	M 31 OK	FCT TRANSM	Delayed transmission and broadcasting	18
	M 32 OK	POLLING ACTV	Perform an active polling	21
	M 33 OK	POLLING PASS	Perform a passive polling	21
	M 34 OK	SEND REPORT	Print choice of transmission reports	19
	M 35 OK	TX FROM MEM	Transmission from the memory or document	19
			feeder
	M 36 OK	RX TO MEM	Reception of documents into the memory or on	20
			paper
	M 39 OK	GSM TRANSM	Transmission from a GSM device	22

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M 41 OK	OGM RECORD	Record the outgoing greeting message	23
M 42 OK	OGM PLAYING	Play back the outgoing greeting message	23
M 43 OK	MEMO	Record a message (memo)	24
M 44 OK	DELETE MSG	Delete the voice messages	25
M 45 OK	TYPE	Select the type of TAD	24
M 46 OK	FILTERING	Select the call filtering feature	26
M 47 OK	PRIVIL ACCES	Select the privileged access mode	26
M 48 OK	PRIVIL CODE	Select the privileged access code	26

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M 51 OK	GUIDE	Print the menus	29
M 52 OK	LOGS	Print the Tx and Rx logs	29
M 53 OK	DIRECTORY	Print the directory	29
M 54 OK	SETTINGS	Print the setting list	29
M 55 OK	SEND REPORT	Print the last communication report	29
M 56 OK	LOCAL COPY	Choose the number of copies	29
M 57 OK	RIBBON GAUGE	Display the ribbon gauge status	30
M 58 OK	INTERNET SERVICE	Print the Web site directory	30

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M 61 OK	PERFORM	Perform a pending command	31
M 62 OK	MODIFY	Modify a pending command	31
M 63 OK	CANCEL	Cancel a pending command	31
M 64 OK	PRINTING DOC	Print a pending document	31
M 65 OK	PRINT LIST	Print the command list	32

Quick reference guide, menu guide

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M 71 OK	MAILBOX	Mailbox functions
M 711 OK	CREATE	Create a mailbox	33
M 712 OK	CANCEL	Cancel mailboxes	33
M 713 OK	TX MAILBOX	Transmission to a mailbox	34
M 714 OK	MBX POLLING	Poll a mailbox	34
M 79 OK	TECHNICAL	Modification of the technical parameters	35

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	M 81 OK	WEB TO PRINT	Print Web pages
	M 811 OK	MY LOG	Select Web sites for my log	37
	M 812 OK	UPDATE	Automatic update of the WEB directory	37
	M 813 OK	ADD	Add a record into the directory	38
	M 814 OK	MODIFY	Modify a name in the WEB directory	39
	M 815 OK	CANCEL	Delete a name from the WEB directory	39
	M 816 OK	PRINT	Print the WEB directory	37
	M 82 OK	F@X™ TO FAX	Transmission to a fax machine via the Internet +	39
			Translation of the attachments
	M 83 OK	CARD CODE	Register the Services card	39

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	M 91 OK	PROVIDER	Choose the access provider	42
	M 92 OK	IMMED ACCESS	Immediate connection to the Internet access	43
			provider
	M 93 OK	SEND E-MAIL	Send a message from the keypad	44
	M 94 OK	SEND V-MAIL	Send a voice mail	44
	M 95 OK	SETTINGS
	M 951 OK	CONNECTION	Choose the type of connection	45
	M 952 OK	TRANSMISSION	Print the Internet parameters	46
	M 953 OK	SERVERS	Internet server addresses	46
	M 954 OK	PRINT	Choose the type of transmission	45
	M 96 OK	MAIL SWITCH	Sort the received mails: choose the type of	46
			reception
	M 98 OK	REROUTING	Reroute fax and voice messages	47
	M 981 OK	ON	Switch on the rerouting function
	M 982 OK	OFF	Switch off the rerouting function
	M 983 OK	SETTINGS	Set rerouting parameters
	M 99 OK	SUBSCRIPTION
	M 991 OK	REGISTERING	Send subscription form	42
	M 992 OK	NEW ADDR	Enter the new e-mail address	42

Quick reference guide, menu guide

NOTE POUR

L’IMPRIMEUR : Insérer ici

les consignes de sécurité

Réf : 23226033-4 (voir spécification technique du LU :

23260056-2)

Introduction

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The devices in the Internet Phonef@x™ range are both versatile and powerful communication tools. You can use them to phone and fax documents, but also to send faxes that addresses will receive as e-mail, or else to print out pages from an Internet site the address of whom you know . Moreover, even if you do not have a personal computer, anyone can send you e-mail which you will receive and print out directly on your fax machine.

Introduction

Telephoning

1

Directory

		Cordless handset
Fax transmission		("Cordless Telephone kit"		Printer ("PC
and reception	TAD	necessary)	Interface kit" necessary)

Fax reception through message service fax converted into an e-mail

2

Settings

3

Fax

4

eb W

	Printed fax message transmission	TAD
pag	(e-mail converted into a fax)
	es

Fax transmission and
reception on the Internet	Prin ting

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Because you can use this new generation of fax machines to send your faxes via the Internet, you will benefit from reduced rates since you will be charged only for a local call for all the calls you make (please refer to the section entitled INTERNET (MENU 9) on page 41).

The installation of your machine and the operation of all of its functions and features require a telephone socket and a mains socket near the machine. Internet connections require Internet access (or subscription).

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Check for the following items when unpacking your machine:

•Main unit,

•Power cord,

•Telephone handset,

•Telephone line cord,

•Paper,

•Paper holder (*),

•DECT kit (cordless phone, charger and base station) (**).

An ink ribbon and its gauge card are pre-installed in the machine. You will have to replace them when they are worn (please refer to § Replacement of consumables on page 51).

5

Printing

6

Doc control

7

Advanced functions

Services 8

@ 9

Internet

Options

	(*)	Models with a fixed paper tray (100 sheets).		Appendices
	(**)	Depending on model.	1

Introduction

&211(&7,216

Caution - Please refer to the Safety Instructions at the beginning of this User’s manual.

1	1
2	3
3
4

+Turn your machine upside down.

+Insert the plug (1) of the power cord into the connector (2) of the main unit.

+Run the power cord (3) into the groove (4).

+Replace your machine the right way round.

6 5

+ Connect the telephone handset cord to the + Connect the telephone line cord plug to the appropriate connector (5) on the main unit. appropriate connector (6) on the main unit, and connect the other end to the wall telephone

socket.

+ Connect the power plug to the wall mains socket.

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You may use any standard plain paper (A4 format photocopying paper, approx. 80 g/m²). However, for optimal print quality results, we suggest you use the type of paper recommended by the manufacturer (please refer to the last page of this User's manual).

To avoid malfunctions and get optimal print quality, you should observe the following basic instructions:

•use perfectly new paper without folds or rolled edges,

•do not reload the paper tray while printing is in progress,

•always remove all the pages left in the tray before reloading paper.

2

Introduction

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2	1
	2
3	3	4

+ Snap the paper holder (1) in the two slots (2)	+ Prepare a stack of plain paper (100 sheets
provided at the top of the sheet feeder.	maximum)
+ Open the feeder cover (3)	+ Place the paper stack into the feeder (4).
	+ Close the feeder cover (3).

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	3
1
2
+ To open the cover (1), use notch (2) on the	+ Lift the paper support bracket (3).
side.
	+ Prepare a stack of paper (30 sheets max.).
4	+ Insert it between the paper guides (4 and 5).
	+ Press the clip (6) to insert the paper in the fax
	machine’s paper store.
5	+ Adjust the left paper guide (4) to the width of
	the paper.
7
	Caution - Lift the support bracket to facilitate
6	printout stacking.

Introduction

Telephoning

1

Directory

2

Settings

3

Fax

4

TAD

5

Printing

6

Doc control

7

Advanced functions

Services 8

@ 9

Internet

Options

Appendices

3

Introduction

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Your Internet Phonef@x™ machine has three distinct operating modes, which are described below:

•automatic mode with TAD: your machine answers all calls and records incoming messages,

•automatic mode without TAD: your machine sorts incoming calls before presenting them to you,

•manual mode: your fax machine never answers any calls automatically.

In each of these three modes, you may pick up the handset at any time:

•when receiving a fax call, you can switch your fax machine to the fax reception mode by pressing the

key,

•when receiving a voice call, talk with the caller as you would on the phone.

+Press the key once or repeatedly depending on the required reception mode: the icons corresponding to each mode are blanked (function off) or displayed (function on), as shown in the

following three sections.

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Your unit works like a telephone answering device combined with a fax machine. Select that mode when you go out or if you do not want to lose any fax or voice calls.

When your machine rings, it answers after a couple of rings and plays the greeting message you have recorded on your TAD:

•if the call is a fax call, it automatically switches to the fax reception mode,

•if the call is a voice call, the caller will be able to leave a message on your TAD.

You can set the number of rings before your machine automatically answers (please refer to § Number of rings for the auto mode on page 15).

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Your machine automatically sorts the calls before presenting them to you. Select that mode if you receive many faxes and you do not want to be disturbed by their reception.

When it receives a call, your machine automatically answers without ringing(*), then it emits a waiting signal, and:

•if the call is a fax call, it switches to the fax reception mode,

•if the call is a voice call, it rings (warning ring) for 30 seconds(**) and the caller can hear a ringing tone. you can then pick up and talk. Otherwise, the caller will be able to leave a message on your TAD, which will answer after 30 seconds and play the greeting message.

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Your machine mainly works like a telephone set: select that mode if you usually do not receive any faxes.

In that mode, your machine never answers automatically (except after 10 rings if remote interrogation is enabled. In that case, it will play the greeting message).

(*)All other telephone sets in your installation, if any, will ring normally.

(**)	All other telephone sets in your installation, if any, will not ring.

4

Introduction

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As described in the next sections, your machine features many functions accessible through the menus, which allow you to set and modify them: recording a directory of numbers, memorising received or sent faxes, setting the number of rings, etc.

As can be seen in the menu guide, all functions are numbered in a main menu (e.g.1. Directory), from which you can access the various settings for the selected function (e.g. 1.1 Add, 1.2 Modify or 1.3 Delete a directory record).

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+ Press the M key.

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+ Press the key to select the previous menu line.

+ Press the key to select the next menu line.

+ Press the OK key to confirm and go on to the next menu.

+ Press the C (ECM) key to return to the previous menu.

+ Press the (START) key to confirm and exit from the main menu.

+ Press the (STOP) key to exit from the current menu.

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+Press the C key to delete the last character.

+Hold the C key down to delete all the characters entered.

+ Press the key to move the cursor to the left within a data entry field

+ Press the key to move the cursor to the right within a data entry field

+ Press the key to insert a space.

+ Press the OK key to confirm entry and go on to the next menu item.

+ Press the (START) key to confirm entry and exit from the current menu.

+ Press the key to cancel entry and return to the initial value.

Introduction

Telephoning

1

Directory

2

Settings

3

Fax

4

TAD

5

Printing

6

Doc control

7

Advanced functions

Services 8

@ 9

Internet

Options

Appendices

5

Introduction

35,17,1* 7+( 0(18 *8,'(

To print the menus and thus get an overview of menus, proceed as follows:

+

+

Insert paper.

Press the M, 5, 1 and OK keys or the F3 and OK keys.

The menus are classified in their order of function number (please refer to the section entitled QUICK REFERENCE GUIDE, MENU GUIDE). The functions are classified in their order of appearance in this manual. Tabs are provided for quick access to the required information.

6

Telephoning

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Although it features advanced functions, your Internet PhoneF@x™ machine is also a telephone set providing a whole range of user-friendly functions.

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You can also dial the number before picking up the handset. In that case, you can correct any dialling error by means of the C key.

You can use the and keys to adjust the volume.

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+Dial your party's number. This is displayed on the screen.

+Pick up the handset, the machine dials automatically.

+When your party answers, press the key to activate loudspeaker listening.

+You can use the and keys to adjust the volume.

+Press the key again to de-activate loudspeaker listening.

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+Dial your party's number.

+Press the key: the machine dials automatically.

+You can use the and keys to adjust the volume..

At any time, you can pick up the handset and continue the call (in which case the speaker and

microphone are automatically disabled).

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Your machine can store phone numbers in a directory. To know the applicable procedure, please refer to

the section entitled DIRECTORY (MENU 1) on page 9.

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+ Press the	(REDIAL) key.
+ Select the required number using the		and	keys .
+ To call the number displayed press the			key or pick up your handset.
At any time, you can delete the REDIAL number by pressing the C,				(REDIAL) and OK
keys.

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When someone calls you, your phone rings and the LINE icon blinks. Pick up your handset (or press the ) key) and speak. To end the call, hang up the handset (or press the key).

Introduction

Telephoning

1

Directory

2

Settings

3

Fax

4

TAD

5

Printing

6

Doc control

7

Advanced functions

Services 8

@ 9

Internet

Options

Appendices

7

Telephoning

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Ten seconds after dialling, a counter displays the approximate duration of the call. $&7,9$7,1* /28'63($.(5 /,67(1,1*

During the call, press the key. This will activate the loudspeaker, enabling another person to listen to

the conversation.

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+Hold down the key.

+Hang up the handset.

+ Release the key. Conversation then goes on in the hands-free mode. $&7,9$7,1* 7+( 6(&5(7 02'(

During a call, if you want your party not to hear you for a while, press the key. Press that key again to resume

your conversation.

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During a handset call, you can record the conversation.

+Press the M and keys: recording starts.

+To stop recording, press .

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To reroute a call to another set (connected to the same telephone line):

+Press the M and keys.

+Hang up the handset.

+Go to the other set, pick up and continue the call.

You should hang up the handset within 4 seconds. You have about 25 ìseconds to pick up the other handset.

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If you pick up a secondary handset or take the line from a cordless phone and you cannot hear anyone speaking, you can switch your machine remotely to fax reception mode by typing # then 7 (please refer to the section entitled FAX (MENU 3) on page 17).

8

Directory (Menu 1)

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The directory is a file in which you can store phone and fax numbers, especially those of the parties you call most frequently. So, instead of dialling a phone or fax number or entering an e-mail address each time you want to communicate with one of your parties, you have only to select their names from the directory. Using the data you have stored, your Internet Phonef@x™ machine will dial automatically for you.

The records stored in the directory are classified in alphabetical order.

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To fill in the directory, enter each party's phone number and name in a record. To create a new record and add it to the directory:

+ PRESS THE M, 1, 1, OK KEYS

You can cancel the process at any time by pressing .

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+Enter your party's name.

+Press the OK key to confirm.

You can move in the data entry field using the or key, delete the last character entered by briefly pressing the C key, delete all the characters entered by holding down the C key.

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+Then, enter your party's phone and/or fax number.

+Press the OK key to confirm.

If your fax machine is in the premises of a company, it may be connected to a private automatic branch exchange (PABX). Some of these telephone exchanges require the insertion of a dialling prefix (e.g. 0). All numbers should be stored in the directory without that prefix. You can program the prefix automatically for all numbers (please refer to § Prefix on page 14). Some telephone exchanges also require the insertion of a post-dial delay. If such is the case, press the R key in order to insert the post-dial delay (the character / is inserted in the number displayed).

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+ Then, enter your party's e-mail address, if any, and press OK to confirm.

or

+ press the OK key if your party does not have an e-mail address.

To enter the character @, press the and keys at the same time. To enter the dot, press the key.

92,&( 0(02

The voice memo is a mini message that you record and associate to the party stored in the record. You will hear the voice memo each time you call them or they call you. For instance, if you select "Robert Smith" and record "It's Robert" as a voice memo, you will hear "It's Robert" each time he calls you and each time you call him. The voice memo thus informs you on your party's identity before you answer the call.

+ Enable or disable this function using the or key:

• WITHOUT MEMO: no memo is associated to the record. Press OK to confirm.

Introduction

Telephoning

1

Directory

2

Settings

3

Fax

4

TAD

5

Printing

6

Doc control

7

Advanced functions

Services 8

@ 9

Internet

Options

Appendices

9

Directory (Menu 1)

•VOX MEMO: enables you to record a memo associated to the party: press OK to confirm, pick up the handset, record your memo and hang up.

Caution - The voice memo is always enabled for outgoing calls (only in the case of hands-free calls). To enable the voice memo feature for incoming calls, you should first subscribe to the Display Caller service.

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Once you have stored all your parties' numbers and names in the directory, you can select one of them (to phone

or send a fax or an e-mail) using either their name or abbreviated number as explained below.

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+Type in the first letters of your party's name or press the key: names are classified in alphabetical order.

+If several names begin with the same letters, you can refine the search by entering extra letters or using the and keys.

Then you can:

•pick up the handset or press to call them,

or

• place a document in the document feeder and press to fax the document,

or

• place a document in the document feeder and press @ to send them an e-mail.

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Your fax machine has automatically associated a 2-digit abbreviated number to each newly created record: 00 for the 1st record, 04 for the 5th record, and so on.

+Press the , key to dial your party's abbreviated number. Then you can:

• pick up the handset or press to call them,

or

• place a document in the document feeder and press to fax the document,

or

• place a document in the document feeder and press @ to send them an e-mail.

If you do not remember which abbreviated number corresponds to such or such record, you can print out the directory for a copy of all the information it contains (please refer to § Printing the directory on page 11).

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+ PRESS M, 1, 2, OK

+To select a record:

• type in the first letters of the required name

or

• use the and keys to select the required name.

+Press the OK key.

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