Ricoh SP 3710DN operation manual

User’s Guide

Guide to the Machine

Paper Specifications and Adding Paper

Printing Documents

Configuring the Machine Using the Control

Panel

Configuring the Machine Using Utilities

Maintaining the Machine

Troubleshooting

Configuring Network Settings Using OS X

Appendix

For safe and correct use, be sure to read Safety Information before using the machine.

TABLE OF CONTENTS
How to Find Information about Operations and Troubleshooting.................................................................	7
Operating Manual (Printed)..........................................................................................................................	7
Operating Manual (Digital Format)..............................................................................................................	7
How to Read This Manual.................................................................................................................................	9
Introduction.....................................................................................................................................................	9
Symbols Used in This Manual.......................................................................................................................	9
Model-Specific Information...........................................................................................................................	9
Disclaimer.....................................................................................................................................................	10
Notes............................................................................................................................................................	10
Note to Administrator..................................................................................................................................	11
List of Option................................................................................................................................................	11
About IP Address.........................................................................................................................................	11
1. Guide to the Machine
Guide to Components......................................................................................................................................	13
Exterior..........................................................................................................................................................	13
Interior...........................................................................................................................................................	14
Control Panel................................................................................................................................................	15
Installing Option...............................................................................................................................................	18
Attaching Paper Feed Unit..........................................................................................................................	18
Installing the Wireless LAN option.............................................................................................................	19
About Operation Tools....................................................................................................................................	21
Using Application for Smart Devices..............................................................................................................	23
Connecting a Smart Device to the Machine Using NFC..............................................................................	24
Writing the Machine's Information to NFC with a Smart Device.............................................................	24
Using the Application on a Smart Device by Using NFC.........................................................................	24
2. Paper Specifications and Adding Paper
Workflow for Loading Paper and Configuring Paper Sizes and Types......................................................	25
Loading Paper..................................................................................................................................................	26
Loading Paper into Tray1 and 2................................................................................................................	26
Loading Paper into Bypass Tray.................................................................................................................	30
Loading Envelopes.......................................................................................................................................	31
Specifying Paper Type and Paper Size Using the Control Panel.................................................................	34
Specifying the Paper Type..........................................................................................................................	34

1

Specifying the Standard Paper Size...........................................................................................................	35
Specifying a Custom Paper Size................................................................................................................	35
Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................	37
Specifying a Custom Paper Size................................................................................................................	38
Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................	39
Specifying a Custom Paper Size................................................................................................................	39
Specifying Paper Type and Paper Size Using the Printer Driver..................................................................	40
When Using Windows................................................................................................................................	40
When Using OS X........................................................................................................................................	41
Supported Paper..............................................................................................................................................	42
Specifications of Paper Types.....................................................................................................................	45
Non-Recommended Paper Types..............................................................................................................	52
Paper Storage..............................................................................................................................................	53
Print Area......................................................................................................................................................	53
3. Printing Documents
What You Can Do with the Printer Function...................................................................................................	55
Configuring Option Settings for the Printer....................................................................................................	56
Conditions for Bidirectional Communication.............................................................................................	56
If Bidirectional Communication is Disabled...............................................................................................	56
Displaying the Printing Preferences Dialog Box.............................................................................................	58
Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................	58
Displaying the Printing Preferences Dialog Box in an Application..........................................................	58
Basic Operation of Printing.............................................................................................................................	60
If a Paper Mismatch Occurs.......................................................................................................................	61
Canceling a Print Job...................................................................................................................................	62
Printing Confidential Documents.....................................................................................................................	64
Storing a Locked Print file............................................................................................................................	64
Printing a Locked Print File...........................................................................................................................	65
Deleting a Locked Print File.........................................................................................................................	65
Printing with Mopria.........................................................................................................................................	66
Using Various Print Functions...........................................................................................................................	67
Print Quality Functions.................................................................................................................................	67
Print Output Functions..................................................................................................................................	68

2

4. Configuring the Machine Using the Control Panel
Basic Operation...............................................................................................................................................	71
Menu Chart.......................................................................................................................................................	72
Administrator Tools Menu................................................................................................................................	73
Printer Features Menu......................................................................................................................................	75
List/Test Print.................................................................................................................................................	75
System...........................................................................................................................................................	75
PCL Menu.....................................................................................................................................................	76
PS Menu.......................................................................................................................................................	78
System Settings Menu......................................................................................................................................	79
Tray Paper Settings Menu...............................................................................................................................	82
Network Wizard..............................................................................................................................................	84
Network Settings Menu...................................................................................................................................	85
List/Test Print Menu..........................................................................................................................................	89
Printing the Configuration Page..................................................................................................................	89
Configuration Page......................................................................................................................................	89
Types of Lists/Reports..................................................................................................................................	90
@Remote...........................................................................................................................................................	92
5. Configuring the Machine Using Utilities
Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor.........................	93
Using Web Image Monitor.............................................................................................................................	94
Displaying Top Page........................................................................................................................................	95
Changing the Interface Language..............................................................................................................	97
Installing the Help Source File....................................................................................................................	97
Displaying Help...........................................................................................................................................	97
Checking the System Information....................................................................................................................	98
Status Tab.....................................................................................................................................................	98
Counter Tab..................................................................................................................................................	99
Configuring the System Settings...................................................................................................................	100
Tray Paper Settings Tab............................................................................................................................	100
Interface Tab..............................................................................................................................................	103
Configuring the Network Settings................................................................................................................	104
Network Status Tab...................................................................................................................................	104

3

IPv6 Configuration Tab.............................................................................................................................	105
Network Application Tab.........................................................................................................................	105
DNS Tab....................................................................................................................................................	106
Auto E-mail Notification Tab....................................................................................................................	107
SNMP Tab.................................................................................................................................................	108
SMTP Tab...................................................................................................................................................	109
POP3 Tab...................................................................................................................................................	110
Wireless Tab..............................................................................................................................................	110
Google Cloud Tab....................................................................................................................................	112
Airprint Tab................................................................................................................................................	112
Certificate Tab...........................................................................................................................................	113
Configuring the IPsec Settings.......................................................................................................................	116
IPsec Global Settings Tab.........................................................................................................................	116
IPsec Policy List Tab...................................................................................................................................	116
Printing Lists/Reports.....................................................................................................................................	120
Configuring the Administrator Settings.........................................................................................................	121
Administrator Tab......................................................................................................................................	121
Reset Settings Tab......................................................................................................................................	121
Backup Setting Tab...................................................................................................................................	121
Restore Setting Tab....................................................................................................................................	122
Help Source File Setting Tab....................................................................................................................	123
Energy Saver Mode Tab..........................................................................................................................	123
PCL6 Mode................................................................................................................................................	124
Using Smart Organizing Monitor.................................................................................................................	125
Displaying the Smart Organizing Monitor Dialog.................................................................................	125
Checking the Status Information...............................................................................................................	125
Configuring the Machine Settings............................................................................................................	126
Printing the Configuration Page................................................................................................................	128
Configuration Page...................................................................................................................................	128
Types of Lists/Reports...............................................................................................................................	129
6. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................	131
Cautions When Cleaning..............................................................................................................................	135

4

Cleaning the Friction Pad and Paper Feed Roller.......................................................................................	136
Moving and Transporting the Machine.......................................................................................................	138
Disposal......................................................................................................................................................	139
Where to Inquire.......................................................................................................................................	139
7. Troubleshooting
Error and Status Messages on the Control Panel........................................................................................	141
Panel Indicator...............................................................................................................................................	144
Error and Status Messages Appear on Smart Organizing Monitor..........................................................	145
Removing Paper Jams....................................................................................................................................	147
Removing Printing Jams.............................................................................................................................	147
When You Cannot Print Test Page...............................................................................................................	158
Paper Feed Problems.....................................................................................................................................	159
Print Quality Problems...................................................................................................................................	162
Checking the Condition of the Machine..................................................................................................	162
Checking the Printer Driver Settings.........................................................................................................	163
Printer Problems.............................................................................................................................................	165
When You Cannot Print Properly.............................................................................................................	165
When You Cannot Print Clearly...............................................................................................................	167
When Paper Is Not Fed or Ejected Properly...........................................................................................	169
Other Printing Problems............................................................................................................................	170
Common Problems.........................................................................................................................................	171
8. Configuring Network Settings Using OS X
Installing the Printer Driver............................................................................................................................	173
Installing Smart Organizing Monitor...........................................................................................................	174
Connecting the Machine to a Wired Network...........................................................................................	175
Using a USB Cable...................................................................................................................................	175
Using an Ethernet Cable...........................................................................................................................	175
Connecting the Machine to a Wireless Network........................................................................................	177
Using the Wi-Fi Setup Wizard.................................................................................................................	177
Using the WPS Button...............................................................................................................................	178
Using a PIN Code.....................................................................................................................................	179
9. Appendix
Transmission Using IPsec...............................................................................................................................	181

5

Encryption and Authentication by IPsec..................................................................................................			181
Security Association..................................................................................................................................			182
Encryption Key Exchange Settings Configuration Flow.........................................................................			183
Specifying Encryption Key Exchange Settings........................................................................................			183
Specifying IPsec Settings on the Computer.............................................................................................			184
Enabling and Disabling IPsec Using the Control Panel..........................................................................			186
Notes About the Toner..................................................................................................................................			187
Specifications of the Machine......................................................................................................................			188
General Function Specifications..............................................................................................................			188
Printer Function Specifications..................................................................................................................			190
Paper Feed Unit PB1130..........................................................................................................................			190
Consumables..................................................................................................................................................			191
Print Cartridge............................................................................................................................................			191
Information for This Machine........................................................................................................................			192
User Information on Electrical & Electronic Equipment		(mainly Europe and Asia)..........	192
Note for the Battery and/or Accumulator Symbol (For EU countries only).........................................			193
Environmental Advice for Users	(mainly Europe)...............................................................		193
Notice To NFC Users	(mainly Europe)................................................................................		194
Notes to users in the state of California (Notes to Users in USA)..........................................................			194
Notes to users in the United States of America.......................................................................................			195
ENERGY STAR Program...........................................................................................................................			196
Saving Energy............................................................................................................................................			196
Trademarks.....................................................................................................................................................			198
INDEX...........................................................................................................................................................			201

6

How to Find Information about Operations and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine.

Setup Guide

This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network. Download the operating manuals from http://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

•When using Windows

1.Insert the CD-ROM into the CD-ROM drive.

2.Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

•When using OS X

1.Insert the CD-ROM into the CD-ROM drive.

2.Double-click Manuals.htm file, located on the CD-ROM root directory.

3.Select the language.

4.Click [Read PDF manuals].

7

5. Click the manual you want to refer to.

The PDF file manual opens.

8

How to Read This Manual

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

[ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

DYG232

9

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

•CODE XXXX -27

•220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

•CODE XXXX -17

•120–127 V

•Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

Notes

Contents of this manual are subject to change without prior notice.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

Some illustrations in this manual might be slightly different from the machine.

10

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

•Entering the [Network Settings], [Network Wizard], or [Admin. Tools] menu using the control panel You can access these menus without a password by factory default.

The setting for creating a password can be found in [Admin. Tools].

•Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 121 "Configuring the Administrator Settings".

List of Option

		Option List	Referred to as
Paper Feed Unit PB1130			Paper feed unit
IEEE 802.11 Interface Unit Type P16			Wireless LAN option

• If Paper feed unit is attached, "Tray 2" appears on the machine's control panel.

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

11

12

1. Guide to the Machine

This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions.

Exterior

1 2

13

12
8
11
8
					3
					4
					5
10	9	8	7	6	DYG228

No.	Name	Description
1	Stop Fence	Raise this fence to prevent paper from falling off.
2	Standard Tray	Printed paper is output here. Up to 125 sheets of plain
		paper can be stacked here.
		Depending on the paper type, you can stack up to 150
		sheets of paper.
3	USB Port for wireless LAN option	Insert the wireless LAN option to connect with a wireless
		LAN when the machine's power is turned off.
4	USB Port	Use a USB cable to connect the printer to the host
		computer.

13

1. Guide to the Machine

No.	Name	Description
5	Ethernet Port	Use a network interface cable to connect the printer to
		the network.
6	Tray 1 Rear Cover	This cover opens when you load paper longer than A4
		in Tray 1
7	Rear Cover	Open this cover to remove jammed paper or to lower
		the levers inside before printing on envelopes.
8	Side Fence	Adjust this fence to the paper size.
9	Bypass Tray	This tray can hold up to 50 sheets of plain paper.
10	Tray 1	This tray can hold up to 250 sheets of plain paper.
11	End Fence	Adjust this fence to the paper size.
12	Front Cover	Open this cover to replace consumables or clear a
		paper jam.
13	Control Panel	The keys to operate the machine and the indicators for
		checking the status of the machine are on this control
		panel.

Interior

2 2

1

DYG230

14

		Guide to Components
No.	Name	Description
1	Print Cartridge	A replacement consumable that is required to make prints on
		paper. It needs to be replaced when the alert indicator flashes. For
		details about replacing the cartridge, see page 131 "Replacing
		the Print Cartridge".
2	Envelope Levers	Lower these levers when copying or printing on envelopes. Pull up
		these levers back when copying or printing on paper other than
		envelopes.

Control Panel

• When you push the [Power] key, wait at least a second after the indicator has lit up or gone out.

1

	11
2	10
3	9
4	8
5

	6			7
						DYG319
	No.			Name		Description
1		Display				Displays the current status and messages.

15

1. Guide to the Machine

No.	Name	Description
2	[Menu] key	Press this key to configure or check the machine settings.
		Pressing this key while specifying settings returns the display
		to the initial screen.
		Pressing this key while entering characters changes the
		display so you can enter numerical values, alphabetic
		characters, and symbols.
3	[Job Reset] key	Press this key to cancel a job that is currently being printed
		or received.
4	[Wi-Fi Direct] key	Pressing this key enables Wi-Fi while Wi-Fi is disabled and
		the wireless LAN option is installed to the USB port on the
		back of the machine. Press this key while Wi-Fi is enabled to
		activate or deactivate the Wi-Fi Direct function.
		This indicator lights up when the Wi-Fi Direct function is
		active.
		To use this key, the wireless LAN option needs to be installed
		to the machine when the machine's power is turned off.
5	NFC	Allows you to connect a smart device to the machine when
		you touch NFC on a smart device using the application
		corresponding to the machine.
		For details, see page 23 "Using Application for Smart
		Devices".
6	Data In Indicator	Flashes when the machine is receiving data from a
		computer. This indicator lights up when there is a Locked
		Print file stored in the machine.
7	Alert Indicator	Flashes when the toner is nearly empty, or lights up when the
		machine runs out of toner or a machine error occurs.
8	[Power] key	Press to turn the main power on or off.
		This indicator lights up when the machine is turned on.
		To turn off the machine, press and hold down this key for at
		least three seconds.
		If you press this key for less than 3 seconds, the machine
		switches to Energy Saver mode. To recover Energy Saver
		mode, press this key again for less than 3 seconds.

16

		Guide to Components
No.	Name	Description
9	[Back] key	Press to cancel the last operation or to return to the previous
		level of the menu tree.
10	[OK] key	Press this key to confirm settings and setting values, or move
		to the next menu level.
11	Scroll Keys	Press to move the cursor in the direction indicated by the key.

17

1. Guide to the Machine

Installing Option

This section explains how to install options.

Attaching Paper Feed Unit

•Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.

•It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.

•Before installing or removing options, always disconnect the power cord plugs from the wall outlet and allow time for the main unit to fully cool. Failing to take these precautions could result in burns.

•The printer weighs approximately 13 kg (29 lb.). Lift the printer using the inset grips on both sides of the printer, and then move it horizontally to the place where you want to use it.

•Lifting the paper feed unit carelessly or dropping may cause injury.

•Before moving the machine, unplug the power cord from the wall outlet. If the cord is unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an electrical or fire hazard.

•Tray 1 is required to print using the optional paper feed unit. Without Tray 1, paper jams will occur.

•Do not hold the tray to lift the machine.

1.Turn off the machine's power, and then pull the power plug out of the wall outlet.

2.Remove the adhesive tape and the cushioning material from the optional paper feed unit.

DYG315

18

Installing Option

3. Lift the machine using the inset grips on both sides of the machine.

DYH001

4.There are three upright pins on the optional paper feed unit. Align the holes of the machine with the pins, and then lower the machine slowly.

DYG316

5. Insert the power plug into the wall outlet, and then turn on the power.

•After installing the optional paper feed unit, select Tray 2 in the printer driver. For details, see the printer driver Help.

•If the new device is listed in the column of configuration options, it has been properly installed.

•If the optional paper feed unit is not installed properly, try to install it again by repeating the procedure. If the problem persists, contact your sales or service representative.

•For details about printing the configuration page, see page 89 "List/Test Print Menu".

Installing the Wireless LAN option

•Before using the option, you must configure settings from the control panel. For details, see Setup Guide.

19

1.Guide to the Machine

•Before beginning work, ground yourself by touching something metal to discharge any static electricity. Static electricity can damage the interface units.

•Do not subject the interface units to physical shocks.

• Be sure to turn off the machine before installing the wireless LAN option.

•Insert the wireless LAN option into the USB port on the back of the machine. Do not insert it into the USB flash disk port of the front of the machine.

•We recommend installing the printer driver on your computer after completing the configuration for the wireless LAN option.

1.Check the contents of the package.

2.Turn the machine off and unplug the power cord.

3.Fully insert the option.

DYG340

Check that the option is firmly connected to the USB port.

4.Plug in the power cord, and then turn on the machine.

5.Configure settings from the control panel.

For details, see Setup Guide.

•Check that the wireless LAN option was correctly installed by printing the configuration page. If it is correctly installed, "Wireless (Wi-Fi) Status" will appear for "Network Settings" on the configuration page. For details about printing the configuration page, see page 89 "List/Test Print Menu".

•If the option was not installed properly, repeat the procedure from the beginning. If it cannot be installed correctly even after trying the installation a second time, contact your sales or service representative.

20

About Operation Tools

About Operation Tools

This section explains the operation tools of this machine.

Control Panel

The control panel contains a screen and keys for controlling the machine. They allow you to configure the machine's various settings.

For details about how to use the control panel, see page 71 "Configuring the Machine Using the Control Panel".

Web Image Monitor

You can check the machine's status and configure its settings by accessing the machine directly using Web Image Monitor.

For details about how to use Web Image Monitor, see page 93 "Configuring the Machine Using Utilities".

Smart Organizing Monitor

Install this utility on your computer from the included CD-ROM before using it.

Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and use other functions.

21

1. Guide to the Machine

For details about how to use Smart Organizing Monitor, see page 125 "Using Smart Organizing Monitor".

22

Using Application for Smart Devices

Using Application for Smart Devices

You can use the machine to print photographs and documents that are stored in your smart device.

Access the App Store or Google Play with your smart device, search for and download the application corresponding to the machine from the site.

1. Press the [Menu] key.

DYG337

2.Press the [] or [] key to select [Print List/Report], and then press the [OK] key.

3.Press the [] or [] key to select [Maintenance Page], and then press the [OK] key.

4.When a message appears, press the [OK] key.

The Maintenance page including the QR code is printed.

5.Start the application on the smart device, and then read the QR code.

Follow the instructions displayed on the application.

For details about how to connect a smart device to the machine using Near-field communication (NFC), see page 24 "Connecting a Smart Device to the Machine Using NFC".

23

1. Guide to the Machine

Connecting a Smart Device to the Machine Using NFC

This section describes how to connect your smart device to the machine using NFC.

Writing the Machine's Information to NFC with a Smart Device

1.Configure the network connection of the machine.

2.Access the App Store or Google Play from your smart device, search for and download the application corresponding to the machine from the site.

3.Press the [Menu] key.

DYG337

4.Press the [] or [] key to select [Print List/Report], and then press the [OK] key.

5.Press the [] or [] key to select [Maintenance Page], and then press the [OK] key.

6.When a message appears, press the [OK] key.

The Maintenance page including the QR code is printed.

7.Start the application on the smart device, and then read the QR code.

8.Write the machine's network information to NFC using the application, and then touch NFC with the smart device.

Using the Application on a Smart Device by Using NFC

1.Start the application on the smart device, and then touch NFC with the smart device.

2.Print using application corresponding to the machine by touching NFC.

24

2. Paper Specifications and Adding

Paper

This chapter describes how to load paper and originals and about their specifications.

Workflow for Loading Paper and Configuring Paper Sizes and Types

This section explains how to load paper and operations required after paper is loaded.

After following the procedures below, you can print on the paper that is loaded in the machine.

Load paper into the paper tray.

Specify the paper type and size.

Specify the paper type and size on the printer driver.

For details about the procedures, refer to the next page.

Procedure	Reference

See page 26 "Loading Paper".

•When using the control panel

See page 34 "Specifying Paper Type and Paper Size Using the Control Panel".

•When using Web Image Monitor

See page 39 "Specifying Paper Type and Paper Size Using Web

Image Monitor".

•When using Smart Organizing Monitor

See page 37 "Specifying Paper Type and Paper Size Using Smart Organizing Monitor".

See page 40 "Specifying Paper Type and Paper Size Using the Printer

Driver".

For details about supported paper, see page 42 "Supported Paper".

25

2. Paper Specifications and Adding Paper

Loading Paper

This section explains how to load paper into the paper tray and the bypass tray.

• When loading paper, take care not to trap or injure your fingers.

For information about supported paper, precautions for storing paper and print areas, see page 42 "Supported Paper".

Loading Paper into Tray1 and 2

The following example explains the loading procedure for the standard paper tray (Tray 1). The same procedure applies to loading paper in Tray 2.

•Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear, inside the rear cover. Leaving the levers lowered can cause print quality problems when printing on paper other than envelopes.

•Curled paper may jam. Straighten curled paper before loading.

•After loading paper in the tray, specify the paper type and size using the control panel to avoid printing problems. This machine does not detect the paper size automatically.

•Make sure the paper stack does not exceed the upper limit mark inside the paper tray. Excessive stacking can cause paper jams.

•If paper jams occur frequently, flip the paper stack in the tray.

•Do not mix different types of paper in the same paper tray.

•After loading paper, specify the paper size using the control panel and paper type using the control panel. When printing a document, specify the same paper size and type in the printer driver as specified on the printer.

•Do not move the side fences and end fence forcefully. Doing so may damage the tray.

•Do not slide the paper tray in forcefully when inserting the loaded tray into the printer. Otherwise, the side and end fences of the bypass tray might move.

26

Loading Paper

1. Pull out the paper tray carefully with both hands.

DYG234

Place the tray on a flat surface.

2. Pinch the clip on the side fence and the end fence, and slide them to the maximum extent.

DYH070

3. Fan the paper before loading it.

DAC344

4.Load the paper in the tray with the print side faced down.

Make sure the paper is not stacked higher than the upper limit marked inside the tray.

27

2. Paper Specifications and Adding Paper

DYH071

5. Slide the fences inward until they are flush against the sides of the paper.

DYH072

Check there are no gaps between the paper and the fences; both side and end fences.

DYG349

6.Carefully push the paper tray straight into the machine.

To avoid paper jams, make sure the tray is securely inserted.

28