Ricoh SP 325SNw User Guide

User’s Guide

Guide to the Machine

Paper Specifications and Adding Paper

Printing Documents

Copying Originals

Scanning Originals

Sending and Receiving a Fax

Configuring the Machine Using the Control

Panel

Configuring the Machine Using Utilities

Maintaining the Machine

Troubleshooting

Configuring Network Settings Using OS X

Appendix

For safe and correct use, be sure to read Safety Information before using the machine.

TABLE OF CONTENTS
How to Find Information about Operations and Troubleshooting...............................................................	10
Operating Manual (Printed).......................................................................................................................	10
Operating Manual (Digital Format)...........................................................................................................	10
Help..............................................................................................................................................................	11
How to Read This Manual...............................................................................................................................	13
Introduction...................................................................................................................................................	13
Symbols Used in This Manual.....................................................................................................................	13
Model-Specific Information........................................................................................................................	13
Disclaimer.....................................................................................................................................................	14
Notes............................................................................................................................................................	14
Note to Administrator..................................................................................................................................	15
About IP Address.........................................................................................................................................	15
1. Guide to the Machine
Guide to Components......................................................................................................................................	17
Exterior..........................................................................................................................................................	17
Interior...........................................................................................................................................................	19
Control Panel (When Using SP 320SN or SP 325SNw)........................................................................	20
Control Panel (When Using SP 320SFN or SP 325SFNw).....................................................................	21
Changing Operation Modes..........................................................................................................................	24
Multi-access......................................................................................................................................................	25
About Operation Tools....................................................................................................................................	28
Assigning a Setting to the Shortcut Key..........................................................................................................	30
Assigning a Setting Using the Control Panel..............................................................................................	30
Assigning a Setting Using Web Image Monitor........................................................................................	30
Accessing the Function Assigned to the Shortcut Key...............................................................................	31
Entering Characters..........................................................................................................................................	32
2. Paper Specifications and Adding Paper
Workflow for Loading Paper and Configuring Paper Sizes and Types......................................................	35
Loading Paper..................................................................................................................................................	36
Loading Paper into Tray 1...........................................................................................................................	36
Loading Paper into Bypass Tray.................................................................................................................	40
Loading Envelopes.......................................................................................................................................	41
Specifying Paper Type and Paper Size Using the Control Panel.................................................................	45

1

Specifying the Paper Type..........................................................................................................................	45
Specifying the Standard Paper Size...........................................................................................................	46
Specifying a Custom Paper Size................................................................................................................	46
Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................	48
Specifying a Custom Paper Size................................................................................................................	48
Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................	50
Specifying a Custom Paper Size................................................................................................................	50
Specifying Paper Type and Paper Size Using the Printer Driver..................................................................	51
When Using Windows................................................................................................................................	51
When Using OS X........................................................................................................................................	52
Supported Paper..............................................................................................................................................	53
Specifications of Paper Types.....................................................................................................................	55
Non-Recommended Paper Types..............................................................................................................	61
Paper Storage..............................................................................................................................................	62
Print Area......................................................................................................................................................	62
Placing Originals..............................................................................................................................................	65
Placing Originals on the Exposure Glass...................................................................................................	65
Placing Originals in the Auto Document Feeder (only SP 320SFN, SP 325SNw, and SP 325SFNw)...
.......................................................................................................................................................................	65
About Originals............................................................................................................................................	66
3. Printing Documents
What You Can Do with the Printer Function...................................................................................................	69
Displaying the Printing Preferences Dialog Box.............................................................................................	70
Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................	70
Displaying the Printing Preferences Dialog Box in an Application..........................................................	70
Basic Operation of Printing.............................................................................................................................	72
If a Paper Mismatch Occurs.......................................................................................................................	73
Canceling a Print Job...................................................................................................................................	73
4. Copying Originals
What You Can Do with the Copier Function..................................................................................................	75
Copier Mode Screen.......................................................................................................................................	76
Basic Operation of Copying...........................................................................................................................	77
Canceling a Copy.......................................................................................................................................	78

2

Making Enlarged or Reduced Copies............................................................................................................	80
Specifying Reduce/Enlarge.......................................................................................................................	80
Copying Single-Sided Originals with 2-Sided and Combined Printing......................................................	82
Specifying Combined and 2-sided Copies...............................................................................................	85
Copying 2-Sided Originals with 2-Sided and Combined Printing..............................................................	86
Duplex Copying Manually Using the ADF (for SP 320SFN)...................................................................	87
Duplex Copying Manually Using the Exposure Glass (for SP 320SN)..................................................	87
Copying an ID Card........................................................................................................................................	89
Specifying Scan Settings for Copying............................................................................................................	91
Adjusting Image Density..............................................................................................................................	91
Selecting the Document Type According to Original...............................................................................	91
5. Scanning Originals
What You Can Do with the Scanner Function...............................................................................................	93
Scanner Mode Screen.....................................................................................................................................	94
Registering Scan Destinations.........................................................................................................................	95
Modifying Scan Destinations....................................................................................................................	100
Deleting Scan Destinations.......................................................................................................................	101
Testing Transmission..................................................................................................................................	101
Basic Operation of Scan to Folder...............................................................................................................	103
Printing the Check Sheet.......................................................................................................................	103
Confirming the User Name and Computer Name.............................................................................	104
Creating a Shared Folder on a Computer..........................................................................................	106
Specifying Access Privileges for the Created Shared Folder............................................................	107
Registering a Shared Folder in the Machine's Address Book...........................................................	108
Send Scanned Files to a Shared Folder..............................................................................................	109
Basic Operation of Scan to E-mail...............................................................................................................	112
Configuring SMTP and DNS Settings..................................................................................................	112
Registering Destination E-mail Addresses to the Address Book........................................................	113
Sending Scanned Files by E-mail........................................................................................................	113
Basic Operation of Scan to FTP....................................................................................................................	116
Configuring FTP Server Settings...........................................................................................................	116
Sending Scanned Files to an FTP Server.............................................................................................	116

3

Specifying the Scan Destination Using the One Touch Buttons or [Pause/Redial] Key (only SP 320SFN
and SP 325SFNw)........................................................................................................................................	119
Basic Procedures for Saving Scan Files on a USB Flash Memory Device................................................	121
Scanning from Smart Organizing Monitor..................................................................................................	123
Scanner Settings You Can Configure for Smart Organizing Monitor..................................................	124
Basic Operation for TWAIN Scanning........................................................................................................	127
Using TWAIN scanner..............................................................................................................................	127
TWAIN scanning.......................................................................................................................................	127
Settings you can configure in the TWAIN dialog box...........................................................................	128
Basic Operation for WIA Scanning.............................................................................................................	130
Using SANE scanning...................................................................................................................................	131
Specifying Scan Settings for Scanning........................................................................................................	132
Specifying the Scanning Size According to the Size of the Original....................................................	132
Adjusting Image Density...........................................................................................................................	132
Specifying Resolution................................................................................................................................	133
6. Sending and Receiving a Fax
What You Can Do with the Fax Function.....................................................................................................	135
Fax Setting Workflows..................................................................................................................................	137
Fax Mode Screen..........................................................................................................................................	138
Setting the Date and Time.............................................................................................................................	139
Registering Fax Destinations.........................................................................................................................	140
Registering Fax Destinations Using the Control Panel............................................................................	140
Registering Fax Destinations Using Web Image Monitor......................................................................	142
Sending a Fax................................................................................................................................................	145
Selecting Transmission Mode...................................................................................................................	145
Basic Operation for Sending a Fax.........................................................................................................	146
Specifying the Fax Destination.................................................................................................................	149
Useful Sending Functions..........................................................................................................................	153
Specifying Scan Settings for Faxing........................................................................................................	156
Using the Fax Function from a Computer (LAN-Fax)..................................................................................	158
Basic Operation for Sending Faxes from a Computer...........................................................................	158
Configuring Transmission Settings............................................................................................................	160
Configuring the LAN-Fax Address Book.................................................................................................	160

4

Editing a Fax Cover Sheet........................................................................................................................	163
Receiving a Fax..............................................................................................................................................	164
Selecting Reception Mode.......................................................................................................................	164
Forwarding or Storing Faxes in Memory................................................................................................	168
Lists/Reports Related to Fax.........................................................................................................................	172
7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................	173
Menu Chart....................................................................................................................................................	175
Copier Features Settings...............................................................................................................................	176
Scan Settings..................................................................................................................................................	181
Fax Features Settings.....................................................................................................................................	184
Address Book Settings...................................................................................................................................	192
System Settings...............................................................................................................................................	193
Printer Features Settings.................................................................................................................................	198
Tray Paper Settings........................................................................................................................................	202
Administrator Settings....................................................................................................................................	206
Printing Lists/Reports.....................................................................................................................................	213
Printing the Configuration Page................................................................................................................	213
Types of Lists/Reports...............................................................................................................................	213
Network Settings............................................................................................................................................	215
Wi-Fi Setup Wizard.......................................................................................................................................	219
8. Configuring the Machine Using Utilities
Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor......................	221
Using Web Image Monitor...........................................................................................................................	222
Displaying Top Page.....................................................................................................................................	223
Changing the Interface Language...........................................................................................................	224
Checking the System Information.................................................................................................................	225
Status Tab...................................................................................................................................................	225
Counter Tab...............................................................................................................................................	226
Machine Information Tab.........................................................................................................................	227
Configuring the System Settings...................................................................................................................	228
Sound Volume Adjustment Tab (only SP 320SFN and SP 325SFNw)................................................	228
Tray Paper Settings Tab............................................................................................................................	228

5

Copier Tab.................................................................................................................................................	231
Fax Tab (only SP 320SFN and SP 325SFNw)......................................................................................	231
Priority Tray Tab.........................................................................................................................................	233
Toner Management Tab...........................................................................................................................	233
Interface Tab..............................................................................................................................................	234
Shortcut to Function Tab............................................................................................................................	234
Registering Destinations................................................................................................................................	235
Configuring the Network Settings................................................................................................................	236
Network Status Tab...................................................................................................................................	236
IPv6 Configuration Tab.............................................................................................................................	237
Network Application Tab.........................................................................................................................	237
DNS Tab....................................................................................................................................................	238
Auto E-mail Notification Tab....................................................................................................................	239
SNMP Tab.................................................................................................................................................	240
SMTP Tab...................................................................................................................................................	241
POP3 Tab...................................................................................................................................................	242
Wireless Tab (only SP 325SNw and SP 325SFNw).............................................................................	242
Google Cloud Tab....................................................................................................................................	244
Configuring the IPsec Settings.......................................................................................................................	245
IPsec Global Settings Tab.........................................................................................................................	245
IPsec Policy List Tab...................................................................................................................................	245
Printing Lists/Reports.....................................................................................................................................	249
Configuring the Administrator Settings.........................................................................................................	250
Administrator Tab......................................................................................................................................	250
Rest Settings Tab........................................................................................................................................	250
Backup Setting Tab...................................................................................................................................	251
Restore Setting Tab....................................................................................................................................	252
Set Date/Time Tab....................................................................................................................................	253
Energy Saver Mode Tab..........................................................................................................................	254
Using Smart Organizing Monitor.................................................................................................................	255
Displaying the Smart Organizing Monitor Dialog.................................................................................	255
Checking the Status Information...............................................................................................................	255
Configuring the Machine Settings............................................................................................................	256

6

Printing the Configuration Page................................................................................................................	258
Scanning Documents.................................................................................................................................	258
9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................	259
Cautions When Cleaning..............................................................................................................................	263
Cleaning the Friction Pad and Paper Feed Roller.......................................................................................	264
Cleaning the Exposure Glass........................................................................................................................	266
Cleaning the Auto Document Feeder (When Using SP 320SFN).............................................................	267
Cleaning the Auto Document Feeder (When Using SP 325SNw or SP 325SFNw)...............................	268
Moving and Transporting the Machine.......................................................................................................	269
Disposal......................................................................................................................................................	270
Where to Inquire.......................................................................................................................................	270
10. Troubleshooting
Error and Status Messages on the Screen...................................................................................................	271
Error and Status Messages Appear on Smart Organizing Monitor..........................................................	279
Clearing Misfeeds.........................................................................................................................................	281
Removing Jammed Paper from Tray 1.....................................................................................................	281
Removing Jammed Paper from the Bypass Tray.....................................................................................	283
Removing Jammed Paper from the Standard Tray or Duplex Unit........................................................	285
Removing Jammed Paper from the Auto Document Feeder..................................................................	290
When You Cannot Print Test Page...............................................................................................................	292
Paper Feed Problems.....................................................................................................................................	293
Print Quality Problems...................................................................................................................................	295
Checking the Condition of the Machine..................................................................................................	295
Checking the Printer Driver Settings.........................................................................................................	295
Printer Problems.............................................................................................................................................	297
When You Cannot Print Properly.............................................................................................................	297
When You Cannot Print Clearly...............................................................................................................	299
When Paper is Not Fed or Ejected Properly...........................................................................................	300
Copier Problems............................................................................................................................................	301
When You Cannot Make Clear Copies..................................................................................................	301
When You Cannot Make Copies as Wanted.........................................................................................	302
Scanner Problems..........................................................................................................................................	303

7

When You Cannot Browse the Network to Send a Scan File	...............................................................	303
When Scanning Is Not Done As Expected.............................................................................................		303
Fax Problems..................................................................................................................................................		304
Common Problems.........................................................................................................................................		307
11. Configuring Network Settings Using OS X
Connecting the Machine to a Wired Network...........................................................................................		309
Using a USB Cable...................................................................................................................................		309
Using an Ethernet Cable...........................................................................................................................		310
Connecting the Machine to a Wireless Network........................................................................................		312
Installing the Printer Driver........................................................................................................................		312
Installing Smart Organizing Monitor.......................................................................................................		312
Using the Wi-Fi Setup Wizard.................................................................................................................		313
Using the WPS Button...............................................................................................................................		314
Using a PIN Code.....................................................................................................................................		316
12. Appendix
Transmission Using IPsec...............................................................................................................................		319
Encryption and Authentication by IPsec..................................................................................................		319
Security Association..................................................................................................................................		320
Encryption Key Exchange Settings Configuration Flow.........................................................................		321
Specifying Encryption Key Exchange Settings........................................................................................		321
Specifying IPsec Settings on the Computer.............................................................................................		322
Enabling and Disabling IPsec Using the Control Panel..........................................................................		324
Notes About the Toner..................................................................................................................................		325
Specifications of the Machine......................................................................................................................		326
General Function Specifications..............................................................................................................		326
Printer Function Specifications..................................................................................................................		329
Copier Function Specifications.................................................................................................................		330
Scanner Function Specifications...............................................................................................................		331
Fax Function Specifications......................................................................................................................		331
Consumables..................................................................................................................................................		333
Print Cartridge............................................................................................................................................		333
Information for This Machine........................................................................................................................		334
User Information on Electrical & Electronic Equipment ..........	(mainly Europe and Asia)	334

8

Note for the Battery and/or Accumulator Symbol (For EU countries only).........................................		335
Environmental Advice for Users	(mainly Europe)...............................................................	335
Notice To Wireless LAN Interface Users	(mainly Europe).................................................	336
NOTICE TO USERS (NEW ZEALAND)..................................................................................................		337
Notes to users in the state of California (Notes to Users in USA)..........................................................		337
Notes to users in the United States of America.......................................................................................		337
Notes to Canadian Users of Wireless Devices.......................................................................................		340
Notes to Canadian Users.........................................................................................................................		341
Remarques à l'attention des utilisateurs canadiens.................................................................................		341
ENERGY STAR Program...........................................................................................................................		342
Saving Energy............................................................................................................................................		342
Copyright Information about Installed Applications...................................................................................		346
Apache License..........................................................................................................................................		346
dnsmasq.....................................................................................................................................................		348
GPL Version 2............................................................................................................................................		349
iperf.............................................................................................................................................................		357
libHaru........................................................................................................................................................		359
Libsasl.........................................................................................................................................................		359
mDNSResponser.......................................................................................................................................		361
OpenCV.....................................................................................................................................................		362
Open SSL...................................................................................................................................................		363
WPA Supplicant........................................................................................................................................		366
Trademarks.....................................................................................................................................................		368
INDEX...........................................................................................................................................................		371

9

How to Find Information about Operations and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine.

Setup Guide

This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer.

Initial Guide for FAX (only SP 320SFN and SP 325SFNw)

This manual explains the preparations for using the fax function. Be sure to read this manual before using the fax function.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network. Download the operating manuals from http://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

•When using Windows

1.Insert the CD-ROM into the CD-ROM drive.

2.Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

•When using OS X

1.Insert the CD-ROM into the CD-ROM drive.

10

2.Double-click Manuals.htm file, located on the CD-ROM root directory.

3.Select the language.

4.Click [Read PDF manuals].

5.Click the manual you want to refer to.

The PDF file manual opens.

Help

Use the following procedure to open the Help files learn about the printer driver and Smart Organizing Monitor functions.

For details about using Smart Organizing Monitor, see page 255 "Using Smart Organizing Monitor".

Printer driver

1.Click [Help] on the printing preferences dialog box.

For the procedure on how to open the printing preferences dialog box, see page 70 "Displaying the Printing Preferences Dialog Box".

DSG250

11

Smart Organizing Monitor

1. Click [Help] on the [Printer Configuration] screen.

DSG253

12

How to Read This Manual

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

[ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

DSG200

13

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

•CODE XXXX -27

•220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

•CODE XXXX -17

•120–127 V

•Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

Notes

Contents of this manual are subject to change without prior notice.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Some illustrations in this manual might be slightly different from the machine.

The illustrations of the control panel and the machine in this manual are for the SP 325SFNw.

14

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

•Entering the [Address Book], [Network Settings], [Wi-Fi Setup Wizard], or [Admin. Tools] menu using the control panel

You can access these menus without a password by factory default. The setting for creating a password can be found in [Admin. Tools].

•Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 250 "Configuring the Administrator Settings".

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

15

16

1. Guide to the Machine

This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions.

Exterior

• SP 320SN is not equipped with an Auto Document Feeder (ADF).

3

4

5

1 2

18

17

16

15

14

	6
	7
13	8
	9

		12	11	10	DSG101
No.	Name		Description
1	Control Panel	Contains a screen and keys for machine control.

17

1. Guide to the Machine

No.	Name	Description
2	ADF Cover	Open this cover to remove originals jammed in the ADF.
3	Input Tray for the ADF	Place stacks of originals here. They will feed in automatically. This
		tray can hold up to 35 sheets of plain paper.
4	Auto Document Feeder	The ADF is integrated with the exposure glass cover. Open this
	(Exposure Glass Cover)	cover to place originals on the exposure glass.
5	Envelope Levers	Lower these levers when copying or printing on envelopes. Pull up
		these levers back when copying or printing on paper other than
		envelopes.
6	External Telephone	For connecting an external telephone.
	Connector
7	USB Port	For connecting the machine to a computer using a USB cable.
8	Ethernet Port	For connecting the machine to the network using a network
		interface cable.
9	G3 (analog) Line	For connecting a telephone line.
	Interface Connector
10	Tray 1 Rear Cover	Remove this cover when loading paper longer than A4 in Tray 1.
11	Rear Cover	Open this cover to remove jammed paper or to lower the levers
		inside before printing on envelopes.
12	Tray 1	This tray can hold up to 250 sheets of plain paper.
13	Bypass Tray	This tray can hold up to 50 sheets of plain paper.
14	Front Cover	Open this cover to replace the print cartridge or remove jammed
		paper.
15	USB Flash Disk Port	Insert a USB flash memory device to store scanned files using the
		Scan to USB function.
16	Standard Tray	Printed paper is output here. Up to 50 sheets of plain paper can
		be stacked here.
17	Stop Fence	Raise this fence to prevent paper from falling off.
18	Exposure Glass	Place originals here sheet by sheet.

18

Guide to Components

•If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it easier to take the printed paper out.

DSG102

Interior

1

		DSG104
No.	Name	Description
1	Print Cartridge	A replacement consumable that is required to make prints on
		paper. It needs to be replaced when the alert indicator flashes red.
		For details about replacing the cartridge, see page 259
		"Replacing the Print Cartridge".

19

1. Guide to the Machine

Control Panel (When Using SP 320SN or SP 325SNw)

1	2		3	4		5	6		7	8	9		10		11

12 13

14

15 16 17 18

19

DSG105

No.	Name	Description
1	[Image Quality] key	Press to select the scan quality for the current job.
2	[Shortcut to Func.] key	Press to use the function pre-assigned to this key.
3	[Density] key	Press to adjust the image density for the current job.
4	[Copy] key	Press to switch the machine to copier mode.
5	[Scanner] key	Press to switch the machine to scanner mode.
6	Screen	Displays the current status and messages.
7	Scroll Keys	Press to move the cursor in the direction indicated by the key.
8	Number Keys	Press to enter numerical values when specifying settings such as
		fax numbers and copy quantities or to enter letters when specifying
		names.
9	[Clear/Stop] key	Press to cancel or stop print jobs, document copying, scanning,
		fax transmission/reception, and other actions in progress.
10	[User Tools] key	Press to display the menu for configuring the machine's system
		settings.
11	[Power] key	This indicator lights up blue when the machine is turned on.
12	[Wi-Fi Direct] key (only	Pressing this key while Wi-Fi is disabled activates Wi-Fi and
	SP 325SNw)	reboots the machine automatically. Press this key while Wi-Fi is
		enabled to activate or deactivate the Wi-Fi Direct function. This
		indicator lights blue when the Wi-Fi Direct function is active.
13	[Duplex] key	Press to print on both sides of paper.

20

		Guide to Components
No.	Name	Description
14	Selection keys	Press the key underneath an item shown on the bottom line of the
		screen to select it.
15	Data In Indicator	This indicator flashes blue when the machine receives print data
		from the host device.
16	[Back] key	Press to cancel the last operation or to return to the previous level
		of the menu tree.
17	Alert Indicator	This indicator lights up red when the machine runs out of paper or
		consumables, when the paper settings do not match the settings
		specified by the driver, or when other errors occur. It flashes when
		the toner is nearly empty.
18	[OK] Key	Press to confirm settings and specified values, or to move to the
		next menu level.
19	[Start] key	Press to start fax transmission/reception, scanning, or copying.

Control Panel (When Using SP 320SFN or SP 325SFNw)

1	2 3		4		5	6		7	8		9	10	11				12		13

14

15

16

17 18 19

20

21 22 23 24

25

DSG106

No.	Name	Description
1	[On Hook Dial] key	Press to use on-hook dialing to check the destination's status when
		sending a fax.
2	[Address Book] key	Press to select a scan or fax destination from the Address Book.
3	[Image Quality] key	Press to select the scan quality for the current job.
4	[Shortcut to Func.] key	Press to use the function pre-assigned to this key.
5	[Density] key	Press to adjust the image density for the current job.

21

1. Guide to the Machine

No.	Name	Description
6	[Copy] key	Press to switch the machine to copier mode.
7	[Scanner] key	Press to switch the machine to scanner mode.
8	Screen	Displays the current status and messages.
9	Scroll Keys	Press to move the cursor in the direction indicated by the key.
10	Number Keys	Press to enter numerical values when specifying settings such as
		fax numbers and copy quantities or to enter letters when specifying
		names.
11	[Clear/Stop] key	Press to cancel or stop print jobs, document copying, scanning,
		fax transmission/reception, and other actions in progress.
12	[User Tools] key	Press to display the menu for configuring the machine's system
		settings.
13	[Power] key	This indicator lights up blue when the machine is turned on.
14	One Touch buttons	Press to select a scan or fax Quick Dial destination.
15	[Pause/Redial] key	Press to insert a pause in a fax number or to display the last used
		scan or fax destination.
16	[Shift] key	Press to use the Quick Dial numbers 5 to 8 when specifying a scan
		or fax destination using the One Touch buttons.
17	[Wi-Fi Direct] key (only	Pressing this key while Wi-Fi is disabled activates Wi-Fi and
	SP 325SFNw)	reboots the machine automatically. Press this key while Wi-Fi is
		enabled to activate or deactivate the Wi-Fi Direct function. This
		indicator lights blue when the Wi-Fi Direct function is active.
18	[Duplex] key	Press to print on both sides of paper.
19	[Facsimile] key	Press to switch the machine to fax mode.
20	Selection keys	Press the key underneath an item shown on the bottom line of the
		screen to select it.
21	Data In Indicator	This indicator flashes blue when the machine receives print data
		from the host device.
22	[Back] key	Press to cancel the last operation or to return to the previous level
		of the menu tree.

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		Guide to Components
No.	Name	Description
23	Alert Indicator	This indicator lights up red when the machine runs out of paper or
		consumables, when the paper settings do not match the settings
		specified by the driver, or when other errors occur. It flashes when
		the toner is nearly empty.
24	[OK] Key	Press to confirm settings and specified values, or to move to the
		next menu level.
25	[Start] key	Press to start fax transmission/reception, scanning, or copying.

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1. Guide to the Machine

Changing Operation Modes

You can switch between copier, scanner, and fax modes by pressing the corresponding keys.

Press the [Copy], [Scanner], or [Facsimile] (only SP 320SFN and SP 325SFNw) key to activate each mode. While in each mode, the corresponding key lights up.

DSG108

Function Priority

By default, copy mode is selected when the machine is turned on, or if the preset [System Auto Reset Timer] time passes with no operation while the initial screen of the current mode is displayed. You can change the selected mode using [Function Priority] under [Admin. Tools].

For details about [System Auto Reset Timer] or [Function Priority], see page 206 "Administrator Settings".

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Multi-access

Multi-access

This machine can perform multiple jobs using different functions, such as copying and faxing, at the same time. Performing multiple functions simultaneously is called “Multi-access”.

The following table shows the functions that can be performed simultaneously.

	Current job		Job that you want to execute simultaneously
	Copying	•	Fax memory transmission
		•	Fax memory reception
		• Receiving a print job from a computer (the actual printing starts
			after copying is finished)
		•	Receiving a LAN-Fax job from a computer
		•	LAN-Fax transmission
	Scanning	•	Fax memory transmission
		•	Fax immediate printing
		•	Fax memory reception
		• Printing a fax received in the machine's memory
		•	Printing
		•	Receiving a LAN-Fax job from a computer
		•	LAN-Fax transmission
	Scanning a fax into the	•	Fax memory transmission
	machine's memory before	•	Fax immediate printing
	transmission
		•	Fax memory reception
		• Printing a fax received in the machine's memory
		•	Printing
		•	Receiving a LAN-Fax job from a computer
	Fax immediate transmission	•	Printing a fax received in the machine's memory
	(scanning an original and	•	Printing
	sending it simultaneously)
		•	Receiving a LAN-Fax job from a computer

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1. Guide to the Machine

	Current job		Job that you want to execute simultaneously
	Fax memory transmission	•	Copying
	(sending a fax that has already	•	Scanning
	been stored in the machine's
		• Scanning a fax into the machine's memory before transmission
	memory)
		• Printing a fax received in the machine's memory
		•	Printing
		•	Receiving a LAN-Fax job from a computer
	Fax immediate printing	•	Scanning *1
	(receiving a fax and printing it	• Scanning a fax into the machine's memory before transmission
	simultaneously)
		•	Receiving a LAN-Fax job from a computer
	Fax memory reception (storing	•	Copying
	a received fax into the	•	Scanning
	machine's memory)
		• Scanning a fax into the machine's memory before transmission
		•	Receiving a LAN-Fax job from a computer
	Printing a fax received in the	•	Scanning *1
	machine's memory	• Scanning a fax into the machine's memory before transmission
		•	Fax immediate transmission
		•	Fax memory transmission
		•	Receiving a LAN-Fax job from a computer
		•	LAN-Fax transmission
	Printing	•	Scanning
		• Scanning a fax into the machine's memory before transmission
		•	Fax immediate transmission
		•	Fax memory transmission
		•	LAN-Fax transmission
	Receiving a LAN-Fax job from	•	Copying
	a computer	•	Scanning
		•	Fax immediate printing
		•	Fax memory reception
		• Printing a fax received in the machine's memory
		•	LAN-Fax transmission

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Multi-access

Current job		Job that you want to execute simultaneously
LAN-Fax transmission	•	Copying
	•	Scanning
	• Scanning a fax into the machine's memory before transmission
	• Printing a fax received in the machine's memory
	•	Printing
	•	Receiving a LAN-Fax job from a computer

*1 Fax printing may take longer than normal if you scan using the control panel at the same time, especially when scanning multiple pages using the exposure glass.

•If you try to use a function that cannot be performed simultaneously, you will hear a beep sound from the machine or see a failure message pop up on your computer screen. In this case, try again after the current job is finished.

27

1. Guide to the Machine

About Operation Tools

This section explains the operation tools of this machine.

Control Panel

The control panel contains a screen and keys for controlling the machine. They allow you to configure the machine's various settings.

For details about how to use the control panel, see page 173 "Configuring the Machine Using the Control Panel".

Smart Organizing Monitor

Install this utility on your computer from the included CD-ROM before using it.

Using Smart Organizing Monitor, you can check the machine's status, configure its settings, and use other functions.

For details about how to use Smart Organizing Monitor, see page 255 "Using Smart Organizing Monitor".

Web Image Monitor

You can check the machine's status and configure its settings by accessing the machine directly using Web Image Monitor.

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