Ricoh SP C262SFNw User Guide

User’s Guide

Guide to the Machine

Paper Specifications and Adding Paper

Printing Documents

Copying Originals

Scanning Originals

Sending and Receiving a Fax

Configuring the Machine Using the Control

Panel

Configuring the Machine Using Utilities

Maintaining the Machine

Troubleshooting

Configuring Network Settings Using OS X

Appendix

For safe and correct use, be sure to read Safety Information before using the machine.

TABLE OF CONTENTS
How to Find Information about Operations and Troubleshooting...............................................................	11
Operating Manual (Printed).......................................................................................................................	11
Operating Manual (Digital Format)...........................................................................................................	11
How to Read This Manual...............................................................................................................................	13
Introduction...................................................................................................................................................	13
Symbols Used in This Manual.....................................................................................................................	13
Model-Specific Information........................................................................................................................	13
Disclaimer.....................................................................................................................................................	14
Notes............................................................................................................................................................	14
Note to Administrator..................................................................................................................................	15
List of Option................................................................................................................................................	15
About IP Address.........................................................................................................................................	16
1. Guide to the Machine
Guide to Components......................................................................................................................................	17
Exterior: Front View......................................................................................................................................	17
Exterior: Rear View......................................................................................................................................	19
Interior...........................................................................................................................................................	21
Control Panel................................................................................................................................................	22
Installing Option...............................................................................................................................................	25
Attaching Paper Feed Unit..........................................................................................................................	25
How to Use the [Home] Screen......................................................................................................................	28
Displaying the [Home] Screen....................................................................................................................	28
How to Use the [Home] Screen..................................................................................................................	28
Customizing the [Home] Screen.....................................................................................................................	31
How to Customize the [Home] Screen.......................................................................................................	31
Adding to the [Home] Screen Shortcuts to Favorite Items........................................................................	31
Changing the Order of Icons on the [Home] Screen................................................................................	31
Deleting an Icon on the [Home] Screen.....................................................................................................	32
Registering Frequently Used Functions...........................................................................................................	33
Registering Functions in a Favorite Item.....................................................................................................	33
Recalling a Favorite Item.............................................................................................................................	34
Deleting a Favorite Item..............................................................................................................................	35
Displaying Frequently Used Modes Preferentially........................................................................................	36

1

Multi-access......................................................................................................................................................	37
About Operation Tools....................................................................................................................................	41
Entering Characters..........................................................................................................................................	42
Character Entry Display..............................................................................................................................	42
Available Characters...................................................................................................................................	43
Entering Text.................................................................................................................................................	43
Using RICOH Smart Device Connector.........................................................................................................	45
Connecting a Smart Device to the Machine Using NFC..............................................................................	46
Writing the Machine's Information to the NFC tag with a Smart Device................................................	46
Using the Application on a Smart Device by Using NFC.........................................................................	46
2. Paper Specifications and Adding Paper
Workflow for Loading Paper and Configuring Paper Sizes and Types......................................................	47
Loading Paper..................................................................................................................................................	48
Loading Paper into Tray1 and 2................................................................................................................	48
Loading Paper into Bypass Tray.................................................................................................................	53
Loading Envelopes.......................................................................................................................................	54
Specifying Paper Type and Paper Size Using the Control Panel.................................................................	57
Specifying the Paper Type..........................................................................................................................	57
Specifying the Standard Paper Size...........................................................................................................	58
Specifying a Custom Paper Size................................................................................................................	58
Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................	60
Specifying a Custom Paper Size................................................................................................................	60
Specifying Paper Type and Paper Size Using the Printer Driver..................................................................	61
When Using Windows................................................................................................................................	61
When Using OS X........................................................................................................................................	62
Supported Paper..............................................................................................................................................	63
Specifications of Paper Types.....................................................................................................................	66
Non-Recommended Paper Types..............................................................................................................	72
Paper Storage..............................................................................................................................................	73
Print Area......................................................................................................................................................	73
Placing Originals..............................................................................................................................................	77
Placing Originals on the Exposure Glass...................................................................................................	77
Placing Originals in the Auto Document Feeder.......................................................................................	77

2

About Originals............................................................................................................................................	78
3. Printing Documents
What You Can Do with the Printer Function...................................................................................................	81
Configuring Option Settings for the Printer....................................................................................................	82
Conditions for Bidirectional Communication.............................................................................................	82
If Bidirectional Communication is Disabled...............................................................................................	82
Displaying the Printing Preferences Dialog Box.............................................................................................	84
Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................	84
Displaying the Printing Preferences Dialog Box in an Application..........................................................	84
Basic Operation of Printing.............................................................................................................................	86
If a Paper Mismatch Occurs.......................................................................................................................	87
Canceling a Print Job...................................................................................................................................	87
Printing Confidential Documents.....................................................................................................................	89
Storing a Locked Print file............................................................................................................................	89
Printing a Locked Print file............................................................................................................................	90
Deleting a Locked Print file..........................................................................................................................	91
Direct Printing from a Digital Camera (PictBridge)........................................................................................	93
What Is PictBridge?......................................................................................................................................	93
PictBridge Printing........................................................................................................................................	93
What Can Be Done on this Machine.........................................................................................................	94
Exiting PictBridge.........................................................................................................................................	94
When PictBridge Printing Does Not Work.................................................................................................	95
Printing with Mopria.........................................................................................................................................	97
Using Various Print Functions...........................................................................................................................	98
Print Quality Functions.................................................................................................................................	98
Print Output Functions..................................................................................................................................	99
4. Copying Originals
What You Can Do with the Copier Function...............................................................................................	101
Copier Mode Screen....................................................................................................................................	102
Basic Operation of Copying.........................................................................................................................	104
Canceling a Copy.....................................................................................................................................	105
Making Enlarged or Reduced Copies.........................................................................................................	107
Specifying Reduce/Enlarge.....................................................................................................................	108

3

Copying Single-Sided Originals with 2-Sided and Combined Printing....................................................	109
Specifying Combined and 2-sided Copies.............................................................................................	112
Copying 2-Sided Originals with 2-Sided and Combined Printing............................................................	114
Duplex Copying Using the ADF...............................................................................................................	115
Duplex Copying Manually Using the Exposure Glass...........................................................................	117
Copying an ID Card......................................................................................................................................	119
Specifying Scan Settings for Copying..........................................................................................................	122
Adjusting Image Density...........................................................................................................................	122
Selecting the Document Type According to Original.............................................................................	122
5. Scanning Originals
What You Can Do with the Scanner Function.............................................................................................	125
Scanner Mode Screen..................................................................................................................................	126
Registering Scan Destinations.......................................................................................................................	128
Modifying Scan Destinations....................................................................................................................	134
Deleting Scan Destinations.......................................................................................................................	134
Testing Transmission..................................................................................................................................	135
Basic Operation of Scan to Folder...............................................................................................................	137
Printing the Check Sheet.......................................................................................................................	137
Confirming the User Name and Computer Name.............................................................................	138
Creating a Shared Folder on a Computer..........................................................................................	140
Specifying Access Privileges for the Created Shared Folder............................................................	142
Registering a Shared Folder in the Machine's Address Book...........................................................	142
Send Scanned Files to a Shared Folder..............................................................................................	143
Basic Operation of Scan to E-mail...............................................................................................................	146
Configuring SMTP and DNS Settings..................................................................................................	146
Registering Destination E-mail Addresses to the Address Book........................................................	147
Sending Scanned Files by E-mail........................................................................................................	147
Basic Operation of Scan to FTP....................................................................................................................	150
Configuring FTP Server Settings...........................................................................................................	150
Sending Scanned Files to an FTP Server.............................................................................................	150
Specifying the Scan Destination Using [Resend].........................................................................................	153
Basic Procedures for Saving Scan Files on a USB Flash Memory Device................................................	154
Basic Operation for RICOH Scan Utility......................................................................................................	157

4

Preparations for Using RICOH Scan Utility.............................................................................................	157
Using Ricoh Scan Utility to Scan to a Computer.....................................................................................	157
Using RICOH SP C260 series Scan to Scan from a Smart Device.......................................................	160
Basic Operation for TWAIN Scanning........................................................................................................	162
Using TWAIN scanner..............................................................................................................................	162
TWAIN scanning.......................................................................................................................................	162
Settings you can configure in the TWAIN dialog box...........................................................................	163
Basic Operation for WIA Scanning.............................................................................................................	165
Basic Operation for ICA Scanning...............................................................................................................	166
Installing the ICA Driver............................................................................................................................	166
Using ICA Scanner....................................................................................................................................	166
ICA Scanning.............................................................................................................................................	166
Settings you can configure in the ICA dialog box..................................................................................	167
Using SANE scanning...................................................................................................................................	169
Specifying Scan Settings for Scanning........................................................................................................	170
Specifying the Scanning Size According to the Size of the Original....................................................	170
Adjusting Image Density...........................................................................................................................	171
Specifying Resolution................................................................................................................................	172
6. Sending and Receiving a Fax
What You Can Do with the Fax Function.....................................................................................................	175
Fax Setting Workflows..................................................................................................................................	176
Fax Mode Screen..........................................................................................................................................	177
Setting the Date and Time.............................................................................................................................	179
Registering Fax Destinations.........................................................................................................................	180
Registering Fax Destinations Using the Control Panel............................................................................	180
Registering Fax Destinations Using Web Image Monitor......................................................................	182
Preventing Transmission to the Wrong Destination.................................................................................	184
Sending a Fax................................................................................................................................................	186
Selecting Transmission Mode...................................................................................................................	186
Internet Fax Transmission..........................................................................................................................	187
Basic Operation for Sending a Fax.........................................................................................................	188
Canceling a Transmission.........................................................................................................................	190
Specifying the Fax Destination.................................................................................................................	192

5

Useful Sending Functions..........................................................................................................................	195
Specifying Scan Settings for Faxing........................................................................................................	197
Using the Fax Function from a Computer (LAN-Fax)..................................................................................	200
Basic Operation for Sending Faxes from a Computer...........................................................................	200
Configuring Transmission Settings............................................................................................................	202
Configuring the LAN-Fax Address Book.................................................................................................	202
Editing a Fax Cover Sheet........................................................................................................................	205
Receiving a Fax..............................................................................................................................................	206
Selecting Reception Mode.......................................................................................................................	206
Receiving an Internet Fax..........................................................................................................................	210
Forwarding or Storing Faxes in Memory................................................................................................	212
Receiving or Rejecting Faxes from Special Senders...............................................................................	216
Lists/Reports Related to Fax.........................................................................................................................	218
7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................	219
Menu Chart....................................................................................................................................................	220
Copier Features Settings...............................................................................................................................	221
Scanner Features Settings.............................................................................................................................	226
Fax Features Settings.....................................................................................................................................	228
Address Book Settings...................................................................................................................................	237
System Settings...............................................................................................................................................	238
Printer Features Settings.................................................................................................................................	246
Paper Settings................................................................................................................................................	250
Administrator Tools Settings..........................................................................................................................	255
Printing Lists/Reports.....................................................................................................................................	263
Printing the Configuration Page................................................................................................................	263
Types of Lists/Reports...............................................................................................................................	263
Network Settings............................................................................................................................................	265
8. Configuring the Machine Using Utilities
Available Setting Functions Using Web Image Monitor............................................................................	269
Using Web Image Monitor...........................................................................................................................	270
Displaying Top Page.....................................................................................................................................	271
Changing the Interface Language...........................................................................................................	272

6

Checking the System Information.................................................................................................................	273
Status Tab...................................................................................................................................................	273
Counter Tab...............................................................................................................................................	274
Machine Information Tab.........................................................................................................................	277
Configuring the System Settings...................................................................................................................	278
Sound Volume Adjustment Tab................................................................................................................	278
Tray Paper Settings Tab............................................................................................................................	278
Copier Tab.................................................................................................................................................	282
Fax Tab.......................................................................................................................................................	282
Priority Tray Tab.........................................................................................................................................	284
Toner Saving Tab......................................................................................................................................	285
I/O Timeout Tab.......................................................................................................................................	285
Black-and-White Print Priority Tab...........................................................................................................	286
Registering Destinations................................................................................................................................	287
Registering Fax Special Senders..................................................................................................................	288
Restricting Machine Functions According to User.......................................................................................	289
Enabling the User Restriction Settings......................................................................................................	289
When Machine Functions are Restricted.....................................................................................................	293
Configuring the Network Settings................................................................................................................	295
Network Status Tab...................................................................................................................................	295
IPv6 Configuration Tab.............................................................................................................................	296
Network Application Tab.........................................................................................................................	296
DNS Tab....................................................................................................................................................	297
Auto E-mail Notification Tab....................................................................................................................	298
SNMP Tab.................................................................................................................................................	299
SMTP Tab...................................................................................................................................................	300
POP3 Tab...................................................................................................................................................	301
Internet Fax Tab.........................................................................................................................................	301
Wireless Tab..............................................................................................................................................	302
Configuring the IPsec Settings.......................................................................................................................	305
IPsec Global Settings Tab.........................................................................................................................	305
IPsec Policy List Tab...................................................................................................................................	305
Printing Lists/Reports.....................................................................................................................................	309

7

Configuring the Administrator Settings.........................................................................................................	310
Administrator Tab......................................................................................................................................	310
Reset Settings Tab......................................................................................................................................	310
Backup Setting Tab...................................................................................................................................	311
Restore Setting Tab....................................................................................................................................	312
Set Date/Time Tab....................................................................................................................................	312
Energy Saver Mode Tab..........................................................................................................................	313
PCL6 Mode................................................................................................................................................	314
9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................	315
Replacing the Waste Toner Bottle................................................................................................................	320
Replacing a Component...............................................................................................................................	326
Replacing the Intermediate Transfer Unit.................................................................................................	326
Replacing the Fusing Unit and Transfer Roller........................................................................................	326
Cautions When Cleaning..............................................................................................................................	327
Cleaning the Toner Density Sensor..............................................................................................................	328
Cleaning the Friction Pad and Paper Feed Roller.......................................................................................	330
Cleaning the Registration Roller and Paper Tray........................................................................................	333
Cleaning the Exposure Glass........................................................................................................................	336
Cleaning the Auto Document Feeder...........................................................................................................	337
Moving and Transporting the Machine.......................................................................................................	339
Disposal......................................................................................................................................................	340
Where to Inquire.......................................................................................................................................	340
10. Troubleshooting
Error and Status Messages on the Screen...................................................................................................	341
Removing Paper Jams....................................................................................................................................	351
Removing Printing Jams.............................................................................................................................	351
Removing Scanning Jams.........................................................................................................................	359
When You Cannot Print Test Page...............................................................................................................	362
Paper Feed Problems.....................................................................................................................................	363
Print Quality Problems...................................................................................................................................	366
Checking the Condition of the Machine..................................................................................................	366
Checking the Printer Driver Settings.........................................................................................................	367

8

Printer Problems.............................................................................................................................................	369
When You Cannot Print Properly.............................................................................................................	369
When You Cannot Print Clearly...............................................................................................................	373
When Paper Is Not Fed or Ejected Properly...........................................................................................	376
Other Printing Problems............................................................................................................................	377
Copier Problems............................................................................................................................................	378
When You Cannot Make Clear Copies..................................................................................................	378
When You Cannot Make Copies as Wanted.........................................................................................	379
Scanner Problems..........................................................................................................................................	380
When You Cannot Browse the Network to Send a Scan File...............................................................	380
When Scanning Is Not Done As Expected.............................................................................................	380
Fax Problems..................................................................................................................................................	381
When You Cannot Send or Receive Fax Messages As Wanted..........................................................	381
When an Error Is Notified via a Report or E-mail...................................................................................	384
Error Code.................................................................................................................................................	386
Common Problems.........................................................................................................................................	391
11. Configuring Network Settings Using OS X
Connecting the Machine to a Wired Network...........................................................................................	393
Using a USB Cable...................................................................................................................................	393
Using an Ethernet Cable...........................................................................................................................	394
Connecting the Machine to a Wireless Network........................................................................................	396
Installing the Printer Driver........................................................................................................................	396
Using the Wi-Fi Setup Wizard.................................................................................................................	396
Using the WPS Button...............................................................................................................................	398
Using a PIN Code.....................................................................................................................................	399
12. Appendix
Transmission Using IPsec...............................................................................................................................	401
Encryption and Authentication by IPsec..................................................................................................	401
Security Association..................................................................................................................................	402
Encryption Key Exchange Settings Configuration Flow.........................................................................	403
Specifying Encryption Key Exchange Settings........................................................................................	403
Specifying IPsec Settings on the Computer.............................................................................................	404
Enabling and Disabling IPsec Using the Control Panel..........................................................................	406

9

Notes About the Toner..................................................................................................................................			407
Specifications of the Machine......................................................................................................................			408
General Function Specifications..............................................................................................................			408
Printer Function Specifications..................................................................................................................			410
Copier Function Specifications.................................................................................................................			411
Scanner Function Specifications...............................................................................................................			413
Fax Function Specifications......................................................................................................................			414
Paper Feed Unit TK1220..........................................................................................................................			416
Consumables..................................................................................................................................................			418
Print Cartridge............................................................................................................................................			418
Waste Toner Bottle....................................................................................................................................			421
Information for This Machine........................................................................................................................			422
User Information on Electrical & Electronic Equipment		(mainly Europe and Asia)..........	422
Note for the Battery and/or Accumulator Symbol (For EU countries only).........................................			423
Environmental Advice for Users	(mainly Europe)...............................................................		423
Notice To Wireless LAN Interface Users	(mainly Europe).................................................		424
NOTES TO USERS REGARDING FACSIMILE UNIT (NEW ZEALAND).............................................			424
Notes to users in the state of California (Notes to Users in USA)..........................................................			425
Notes to users in the United States of America.......................................................................................			425
Notes to Canadian Users of Wireless Devices.......................................................................................			427
Notes to Canadian Users regarding Facsimile Unit...............................................................................			428
Remarques à l'attention des utilisateurs canadiens.................................................................................			428
ENERGY STAR Program...........................................................................................................................			429
Saving Energy............................................................................................................................................			429
Trademarks.....................................................................................................................................................			431
INDEX...........................................................................................................................................................			435

10

How to Find Information about Operations and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine.

Setup Guide

This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network. Download the operating manuals from http://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

•When using Windows

1.Insert the CD-ROM into the CD-ROM drive.

2.Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

•When using OS X

1.Insert the CD-ROM into the CD-ROM drive.

2.Double-click Manuals.htm file, located on the CD-ROM root directory.

3.Select the language.

4.Click [Read PDF manuals].

11

5. Click the manual you want to refer to.

The PDF file manual opens.

12

How to Read This Manual

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using functions. This symbol indicates points that may result in the product or service becoming unusable or result in the loss of data if the instructions are not obeyed. Be sure to read these explanations.

Indicates supplementary explanations of the product's functions and instructions on resolving user errors. [ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

DUE201

13

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

•CODE XXXX -27

•220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

•CODE XXXX -17

•120–127 V

•Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

Notes

Contents of this manual are subject to change without prior notice.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

Some illustrations in this manual might be slightly different from the machine.

14

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

•Entering the [Address Book], [Network Settings], or [Administrator Tools] menu using the control panel

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Administrator Tools].

•Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 310 "Configuring the Administrator Settings".

User Restriction

You can restrict the use of certain functions of this machine to users with proper authentication.

Using Web Image Monitor, you can select the functions you want to restrict, and register the users who can use that function upon authentication.

•For details about creating passwords and configuring the user restriction settings, see page 289 "Restricting Machine Functions According to User".

List of Option

		Option List	Referred to as
Paper Feed Unit TK1220			Paper feed unit

• If Paper feed unit is attached, "Tray 2" appears on the machine's control panel.

15

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

16

1. Guide to the Machine

This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions.

Exterior: Front View

1

2

15	3

	14	4
	13	5
	12
	11
		6
		7

8

10 9

DUE203

17

1. Guide to the Machine

No.	Name	Description
1	Input Tray for the ADF (Auto	Place stacks of originals here. They will feed in
	document feeder)	automatically.
		This tray can hold up to 35 sheets of plain paper for the
		SP C260SFNw and up to 50 sheets of plain paper for
		the SP C261SFNw/SP C262SFNw.
2	Auto Document Feeder	The ADF is integrated with the exposure glass cover.
	(Exposure Glass Cover)	Open this cover to place originals on the exposure
		glass.
3	Exposure Glass	Place originals here sheet by sheet.
4	Extender for the ADF Tray	Extend these when placing paper longer than A4 in the
		input tray for ADF.
5	Standard Tray/Top Cover	Printed paper is delivered to this tray. Up to 150 sheets
		of plain paper can be stacked here.
		Open this to replace the print cartridges.
6	Front Cover	Open this cover to replace the waste toner bottle or
		remove jammed paper.
7	Front Cover Open Lever	To open the front cover, pull this lever on the right side
		of the machine.
8	End Fence	Adjust this fence to the paper size.
9	Tray 1	This tray can hold up to 250 sheets of plain paper.
10	Bypass Tray	Load paper here sheet by sheet.
11	Side Fence	Adjust this fence to the paper size.
12	Control Panel	Contains a screen and keys for machine control.
13	USB Flash Disk Port	Insert a USB flash disk for using the Scan to USB
		function or connect a digital camera using a USB cable
		for PictBridge printing.
14	Output Tray for the ADF	Originals scanned with the ADF are delivered from
		here.
15	ADF Cover	Open this cover to remove originals jammed in the ADF.

18

Guide to Components

Exterior: Rear View

5

9

1
2	6
3
4	7
	8

DUE204

No.	Name	Description
1	G3 (analog) Line Interface Connector	For connecting a telephone line.
2	External Telephone Connector	For connecting an external telephone.
3	Ethernet Port	For connecting the machine to the network
		using a network interface cable.
4	USB Port	For connecting the machine to a computer
		using a USB cable.
5	Stop Fences	Pull up this fence to prevent paper falling off
		when printing a large amount of paper at a
		time.
		The fence can be adjusted at the A4/Letter
		or Legal size position.
6	Cable Cover	Remove this cover when connecting cables
		to the machine.
7	Rear Cover	Remove this cover when loading paper
		longer than A4 in Tray 1.

19

1. Guide to the Machine

		No.	Name	Description
8			Power Socket	For connecting the power cord to the
				machine.
9			Button for Sliding the ADF	Press to slide the ADF towards the rear of the
				machine and hold it in that position, if paper
				output to the output tray is difficult to retrieve.

•As shown, slide the ADF while pressing the button for sliding the ADF. Be sure to check that the ADF is closed in advance. Be careful not to trap your fingers when sliding.

DUE205

• Pull up the retainer as shown below to prevent A4or Letter-size printed copies from falling off.

DUE206

• Pull up the retainer as shown below to prevent Legal-size printed copies from falling off.

20

1

2

3

DUE207

Interior

1

2

3

4

5

Guide to Components

DUE212

21

1. Guide to the Machine

		No.	Name	Description
1			Print Cartridge	Install the print cartridges from the machine rear, in the order of
				cyan (C), magenta (M), yellow (Y), and black (K). Messages
				appear on the screen when print cartridges need to be replaced,
				or new ones need to be prepared.
2			Fusing Unit Lever	Lower both the left and right levers when you print on an
				envelope.
3			Fusing Unit	Fuses toner to the paper.
				You might have to move this unit to check for or remove jammed
				paper.
4			Waste Toner Bottle	Collects toner that is wasted during printing.
5			Transfer unit	You need to remove this when you replace the waste toner bottle.

•For details about the messages that appear on the screen when consumables need to be replaced, see page 341 "Error and Status Messages on the Screen".

Control Panel

1

2

3

4

5

6

7

	8	9	10
			DUE128
No.	Name		Description
1	NFC tag		Connects a smart device to the machine when you touch this tag
			on a smart device.

22

		Guide to Components
No.	Name	Description
2	[Home] key	Press to display the [Home] screen. For details, see page 28
		"How to Use the [Home] Screen".
3	Display panel	This is a touch panel display that features icons, keys, and
		shortcuts that allow you to navigate the screens of the various
		functions and provide you with information about operation status
		and other messages.
4	Number keys	Use to enter the numbers for copies, fax numbers and data for the
		selected function.
5	[Clear/Stop] key	• While the machine is processing a job: press to cancel the
		current job.
		• While configuring the machine settings: press to cancel the
		current setting and return to standby mode.
		• While in standby mode: press to cancel temporary settings
		such as image density or resolution.
6	[B&W Start] key	Press to scan or copy in black and white, or start sending a fax.
7	[Power] key	Press to turn on and turn off the main power. To turn off the
		machine, press and hold down this key for at least three seconds.
		This indicator lights up blue when the machine is turned on.
		If the machine's system is busy, the power may not be turned off
		even though you press and hold down this key for three seconds. If
		this is the case, press and hold down the [Clear/Stop] key and
		[Power] key simultaneously for at least three seconds to force the
		machine to turn off.
8	Fax indicator	Indicates the status of the fax functions. Lights up when received
		faxes that have not been printed out exist in the machine's
		memory. Flashes when the machine is unable to print out the faxes
		due to machine errors such as an empty paper tray or a paper
		jam.
9	Alert indicator	Flashes yellow when the machine will require maintenance soon
		(such as replacing consumables), or lights up red when a machine
		error occurs.
		When an alert is issued, check the messages on the screen. For
		details about the messages that appear on the screen, see
		page 341 "Error and Status Messages on the Screen".

23

1. Guide to the Machine

		No.	Name	Description
10			[Color Start] key	Press to scan or copy in color.

•The backlight of the screen is turned off when the machine is in Energy Saver mode.

•When the machine is processing a job, you cannot display the menu for configuring the machine. You can confirm the machine's status by checking messages on the screen. If you see messages such as "Printing...", "B&W Copying...", "Color Copying...", or "Processing...", wait until the current job is finished.

•The color of the control panel varies depending on the model.

24

Installing Option

Installing Option

This section explains how to install options.

Attaching Paper Feed Unit

•Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.

•It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.

•Before installing or removing options, always disconnect the power cord plugs from the wall outlet and allow time for the main unit to fully cool. Failing to take these precautions could result in burns.

•SP C260SFNw

The machine weighs approximately 29 kg (64 lb.). When moving the machine, use the inset grips on both sides, and lift slowly in pairs.

•SP C261SFNw/SP C262SFNw

The machine weighs approximately 30 kg (66.2 lb.). When moving the machine, use the inset grips on both sides, and lift slowly in pairs.

•Lifting the paper feed unit carelessly or dropping may cause injury.

•Before moving the machine, unplug the power cord from the wall outlet. If the cord is unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an electrical or fire hazard.

•Tray 1 is required to print using the optional paper feed unit. Without Tray 1, paper jams will occur.

•The machine must be lifted by two people.

•Do not hold the tray to lift the machine.

1. Confirm that the following is true: The machine's cord is unplugged from the wall outlet.

25

1.Guide to the Machine

2.Remove the adhesive tape from the optional paper feed unit.

DPP210

3.Lift the machine using the inset grips on both sides. Lifting the machine requires two people.

DUE287

4.There are three upright pins on the optional paper feed unit. Align the holes of the machine with the pins, and then lower the machine slowly.

DUE323

5. Plug the machine's cord back into the wall outlet, and then turn on the power.

•After installing the optional paper feed unit, select Tray 2 in the printer driver. For details, see the printer driver Help.

•If the new device is listed in the column of configuration options, it has been properly installed.

26

Installing Option

•If the optional paper feed unit is not installed properly, try to install it again by repeating the procedure. If the problem persists, contact your sales or service representative.

•For details about printing the configuration page, see page 263 "Printing Lists/Reports".

27

1. Guide to the Machine

How to Use the [Home] Screen

•The [Home] screen is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See page 255 "Administrator Tools Settings".

Displaying the [Home] Screen

1. Press the [Home] key.

DUE302

•Function or shortcut icons will be displayed on the [Home] screen. For details, see page 28 "How to Use the [Home] Screen".

•To use a different function, press the icon of the function you want to use.

How to Use the [Home] Screen

The icons of each function are displayed on the [Home] screen.

You can add shortcuts to favorite items to [Home] screens 2 and 3. The icons of added shortcuts appear on the [Home] screen. You can recall favorite items by pressing the shortcut icons.

To display the [Home] screen, press the [Home] key.

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