Ricoh SP3510SF User Manual

Operating Instructions

User Guide

For safe and correct use, be sure to read "Safety Information" before using the machine.

TABLE OF CONTENTS
1. Guide to the Machine
Introduction.......................................................................................................................................................	11
Manuals for This Machine...............................................................................................................................	12
Notice................................................................................................................................................................	14
Important......................................................................................................................................................	14
How to Read This Manual...............................................................................................................................	15
Symbols........................................................................................................................................................	15
Names of Major Items.................................................................................................................................	15
Notes............................................................................................................................................................	15
About IP Address.........................................................................................................................................	16
Laws and Regulations......................................................................................................................................	17
Legal Prohibition..........................................................................................................................................	17
Model-Specific Information.............................................................................................................................	18
List of Option.....................................................................................................................................................	20
Using Manuals.................................................................................................................................................	21
Installing Manuals on Your Computer.......................................................................................................	21
Opening Manuals.......................................................................................................................................	22
Removing Manuals from Your Computer..................................................................................................	23
Feature Highlights............................................................................................................................................	24
Using the Machine as a Printer...................................................................................................................	24
Using the Machine as a Copier..................................................................................................................	26
Using the Machine as a Scanner...............................................................................................................	29
Using the Machine as a Fax Machine.......................................................................................................	33
Guide to Components......................................................................................................................................	36
Exterior: Front View (Type 2 model)...........................................................................................................	36
Exterior: Front View (Type 1 model)...........................................................................................................	37
Exterior: Rear View......................................................................................................................................	38
Interior...........................................................................................................................................................	39
Control Panel................................................................................................................................................	39
2. Getting Started
Installing the Machine......................................................................................................................................	43
Where to Put the Machine..........................................................................................................................	43
Unpacking....................................................................................................................................................	46

1

Turning the Power on...................................................................................................................................	55
Initial Setup...................................................................................................................................................	58
Changing Operation Modes......................................................................................................................	59
Saving Energy..............................................................................................................................................	60
Multi-access.................................................................................................................................................	61
Connecting the Machine.................................................................................................................................	66
Connecting with a Computer Using a USB Cable....................................................................................	66
Connecting with a Network Cable.............................................................................................................	66
Connecting to a Telephone Line.................................................................................................................	67
Configuring the Machine.................................................................................................................................	70
Configuring the IPv4 Address Settings.......................................................................................................	70
Configuring the IPv6 Address Settings.......................................................................................................	72
Configuring the Ethernet Speed..................................................................................................................	75
Configuring Telephone Network Settings..................................................................................................	76
Sharing the Printer on a Network...................................................................................................................	80
Installing Option...............................................................................................................................................	81
Installing the Paper Feed Unit (Tray 2).......................................................................................................	81
Paper and Other Media..................................................................................................................................	84
Supported Paper for Each Tray..................................................................................................................	84
Specifications of Paper Types.....................................................................................................................	86
Unsupported Types of Paper......................................................................................................................	93
Paper Storage Precautions..........................................................................................................................	94
Printable Area..............................................................................................................................................	94
Loading Paper..................................................................................................................................................	96
Loading Paper in Tray 1..............................................................................................................................	96
Loading Paper in Tray 2...........................................................................................................................	105
Loading Paper in the Bypass Tray............................................................................................................	108
Loading Envelopes....................................................................................................................................	110
Specifying Paper Type and Paper Size...................................................................................................	113
Placing Originals...........................................................................................................................................	117
About Originals.........................................................................................................................................	117
Placing Originals.......................................................................................................................................	119
Entering Characters.......................................................................................................................................	123

2

Restricting Machine Functions According to User.......................................................................................	125
Enabling the User Restriction Settings......................................................................................................	125
When Machine Functions are Restricted.....................................................................................................	129
3. Using the Printer Function
Configuring Option and Paper Settings.......................................................................................................	131
Windows....................................................................................................................................................	131
Mac OS X 10.3.........................................................................................................................................	132
Mac OS X 10.4.........................................................................................................................................	132
Mac OS X 10.5/10.6..............................................................................................................................	132
Accessing the Printer Properties....................................................................................................................	134
Accessing the Printer Properties from the [Devices and Printers] Window...........................................	134
Accessing the Printer Properties from an Application.............................................................................	134
Basic Operation in Printer Mode..................................................................................................................	136
If a Paper Mismatch Occurs.....................................................................................................................	136
Canceling a Print Job................................................................................................................................	137
Printing Confidential Documents...................................................................................................................	139
Storing a Locked Print file.........................................................................................................................	139
Printing a Locked Print file.........................................................................................................................	140
Deleting a Locked Print file.......................................................................................................................	141
Checking which Locked Print File Jobs Have Been Canceled...............................................................	142
Manual Duplex Printing (Type 1 model).....................................................................................................	145
Using Various Print Functions........................................................................................................................	147
Print Quality Functions...............................................................................................................................	147
Print Output Functions................................................................................................................................	148
4. Using the Copier Function
The Screen in Copier Mode.........................................................................................................................	151
Basic Operation in Copier Mode.................................................................................................................	153
Canceling a Copy.....................................................................................................................................	155
Making Enlarged or Reduced Copies.........................................................................................................	156
Combining Pages and Making 2-sided Copies..........................................................................................	158
Copying Both Sides of an ID Card onto One Side of Paper.....................................................................	167
Making 2-sided Copies Manually (Type 1 model)....................................................................................	169
Specifying Scan Settings...............................................................................................................................	170

3

Adjusting Image Density...........................................................................................................................	170
Selecting the Document Type According to Original.............................................................................	171
5. Using the Scanner Function
The Screen in Scanner Mode.......................................................................................................................	173
Registering Scan Destinations.......................................................................................................................	175
Modifying Scan Destinations....................................................................................................................	181
Deleting Scan Destinations.......................................................................................................................	181
Scanning Using the Control Panel................................................................................................................	183
Basic Operation for Scan to E-mail/FTP/Folder....................................................................................	183
Basic Operation for Scan to USB.............................................................................................................	188
Specifying the Scan Settings.....................................................................................................................	191
Scanning from a Computer...........................................................................................................................	195
Basic Operation for TWAIN Scanning....................................................................................................	195
6. Using the Fax Function
The Screen in Fax Mode...............................................................................................................................	199
Setting the Date and Time.............................................................................................................................	201
Registering Fax Destinations.........................................................................................................................	203
Registering Fax Destinations Using the Control Panel............................................................................	203
Registering Fax Destinations Using Web Image Monitor......................................................................	206
Sending a Fax................................................................................................................................................	209
Selecting Transmission Mode...................................................................................................................	209
Internet Fax Transmission Overview........................................................................................................	210
Basic Operation for Sending a Fax.........................................................................................................	211
Specifying the Fax Destination.................................................................................................................	214
Useful Sending Functions..........................................................................................................................	220
Specifying the Scan Settings.....................................................................................................................	222
Using the Fax Function from a Computer (LAN-Fax)..................................................................................	226
Configuring the LAN-Fax Address Book.................................................................................................	226
Basic Operation for Sending Faxes from a Computer...........................................................................	233
Editing a Fax Cover Sheet........................................................................................................................	235
Configuring Transmission Settings............................................................................................................	237
Receiving a Fax..............................................................................................................................................	240
Selecting Reception Mode.......................................................................................................................	240

4

Receiving an Internet Fax..........................................................................................................................	243
Forwarding or Storing Faxes in Memory................................................................................................	244
Printing Out Faxes Stored in Memory......................................................................................................	246
Receiving or Rejecting Faxes from Special Senders...............................................................................	248
When the Machine Prints a Power Failure Report......................................................................................	250
7. Configuring the Machine Using the Control Panel
Basic Operation Using the Menu Screen....................................................................................................	251
Menu Chart....................................................................................................................................................	253
Copy Settings.................................................................................................................................................	257
Changing Copy Settings...........................................................................................................................	257
Copy Setting Parameters..........................................................................................................................	258
Scanner Settings............................................................................................................................................	263
Changing Scanner Settings......................................................................................................................	263
Scanner Setting Parameters......................................................................................................................	264
Fax Transmission Settings..............................................................................................................................	267
Changing Fax Transmission Settings........................................................................................................	267
Fax Transmission Setting Parameters.......................................................................................................	268
Fax Feature Settings.......................................................................................................................................	270
Changing Fax Feature Settings................................................................................................................	270
Fax Feature Setting Parameters................................................................................................................	270
Fax Address Book Settings............................................................................................................................	277
Registering Fax Destinations in Fax Quick Dial/Speed Dial.................................................................	277
Fax Address Book Parameters.................................................................................................................	277
System Settings...............................................................................................................................................	279
Changing System Settings........................................................................................................................	279
System Setting Parameters........................................................................................................................	279
Network Settings............................................................................................................................................	287
Changing Network Settings.....................................................................................................................	287
Network Setting Parameters.....................................................................................................................	287
Printing Lists/Reports.....................................................................................................................................	291
Printing the Configuration Page................................................................................................................	291
Types of Lists/Reports...............................................................................................................................	291
Reading the Configuration Page..............................................................................................................	292

5

Reading the Fax Journal...........................................................................................................................	295
Reading the TX/RX Standby File List........................................................................................................	296
Reading the Scanner Journal....................................................................................................................	297
Administrator Settings....................................................................................................................................	298
Changing Administrator Settings..............................................................................................................	298
Administrator Setting Parameters.............................................................................................................	298
Printer Feature Settings..................................................................................................................................	304
Changing Printer Feature Settings............................................................................................................	304
Printer Feature Setting Parameters...........................................................................................................	304
8. Configuring the Machine Using Web Image Monitor
Using Web Image Monitor...........................................................................................................................	309
Displaying Top Page.....................................................................................................................................	311
Changing the Interface Language...........................................................................................................	312
Checking the System Information.................................................................................................................	313
Checking the Status Information...............................................................................................................	313
Checking the Counter Information...........................................................................................................	314
Checking the Machine Information..........................................................................................................	316
Configuring the System Settings...................................................................................................................	317
Configuring the Sound Volume................................................................................................................	317
Configuring the Paper Settings.................................................................................................................	318
Specifying the Size of Paper for Printing Copies....................................................................................	320
Configuring the Fax Settings.....................................................................................................................	320
Specifying the Priority Tray.......................................................................................................................	323
Configuring the Toner Saving Setting......................................................................................................	324
Configuring the I/O Timeout Settings......................................................................................................	325
Configuring the Shortcut to Function Key Settings..................................................................................	325
Registering Destinations................................................................................................................................	327
Registering Fax Special Senders..................................................................................................................	328
Restricting Machine Functions According to User.......................................................................................	329
Configuring the Network Settings................................................................................................................	330
Checking the Network Status...................................................................................................................	330
Configuring the IPv6 Settings...................................................................................................................	331
Configuring the Network Application Settings.......................................................................................	332

6

Configuring the DNS Settings..................................................................................................................	333
Configuring the Auto E-mail Notification Settings..................................................................................	334
Configuring the SNMP Settings...............................................................................................................	335
Configuring the SMTP Settings.................................................................................................................	337
Configuring the POP3 Settings.................................................................................................................	338
Configuring the Internet Fax Settings.......................................................................................................	339
Configuring the LDAP Server Settings..........................................................................................................	341
Configuring the LDAP Authentication Settings.........................................................................................	341
Programming/Changing/Deleting the LDAP Server.............................................................................	341
Configuring the IPsec Settings.......................................................................................................................	345
Configuring the IPsec Global Settings.....................................................................................................	345
Configuring the IPsec Policy.....................................................................................................................	346
Printing Lists/Reports.....................................................................................................................................	351
Configuring the Administrator Settings.........................................................................................................	353
Configuring the Administrator Password and E-mail Address...............................................................	353
Resetting the Machine’s Settings..............................................................................................................	354
Backing Up the Machine's Settings..........................................................................................................	355
Restoring the Machine's Settings from a Backup File.............................................................................	356
Configuring the Date and Time Settings..................................................................................................	357
Configuring the Energy Saver Mode Settings.........................................................................................	358
9. Troubleshooting
Overview........................................................................................................................................................	361
Common Problems.........................................................................................................................................	362
Paper Feed Problems.....................................................................................................................................	363
Removing Printing Jams.............................................................................................................................	365
Removing Scanning Jams (Type 2 model)..............................................................................................	375
Removing Scanning Jams (Type 1 model)..............................................................................................	379
Print Quality Problems...................................................................................................................................	384
Checking the Condition of the Machine..................................................................................................	384
Printer Problems.............................................................................................................................................	385
Changing the Printer Driver Settings........................................................................................................	386
Print Positions Do Not Match Display Positions......................................................................................	387
Adjusting Printing Position.........................................................................................................................	387

7

Copier Problems............................................................................................................................................	390
Scanner Problems..........................................................................................................................................	392
Fax Problems..................................................................................................................................................	393
Error and Status Messages on the Screen...................................................................................................	399
Replacing the Print Cartridge........................................................................................................................	409
10. Maintenance
Cleaning.........................................................................................................................................................	415
Cautions to Take When Cleaning............................................................................................................	415
Cleaning the Friction Pad and Paper Feed Roller...................................................................................	416
Cleaning the Exposure Glass...................................................................................................................	418
Cleaning the ARDF or ADF.......................................................................................................................	419
Moving the Machine.....................................................................................................................................	420
Moving over a Short Distance..................................................................................................................	421
Moving over a Long Distance..................................................................................................................	421
Disposal..........................................................................................................................................................	423
If the Machine is Not Going to Be Used for a Long Time..........................................................................	424
Preparing the Machine for a Long Period of Inactivity...........................................................................	424
Using the Machine Again After It Has Been Inactive for a Long Period...............................................	426
Where to Inquire............................................................................................................................................	429
Consumables..................................................................................................................................................	430
Print Cartridge............................................................................................................................................	430
11. Appendix
Functions and Network Settings Available in an IPv6 Environment..........................................................	431
Available Functions...................................................................................................................................	431
Transmission Using IPsec...............................................................................................................................	433
Encryption and Authentication by IPsec..................................................................................................	433
Security Association..................................................................................................................................	434
Encryption Key Exchange Settings Configuration Flow.........................................................................	435
Specifying Encryption Key Exchange Settings........................................................................................	435
Specifying IPsec Settings on the Computer.............................................................................................	436
Enabling and Disabling IPsec Using the Control Panel..........................................................................	438
Using the LDAP Authentication and Address Search Functions.................................................................	439
Programming the LDAP Server.................................................................................................................	440

8

When LDAP Authentication is Specified..................................................................................................	444
Specifying the LDAP Address Search Conditions...................................................................................	446
Specifications of the Machine......................................................................................................................	449
General Function Specifications..............................................................................................................	449
Printer Function Specifications..................................................................................................................	451
Copier Function Specifications.................................................................................................................	452
Scanner Function Specifications...............................................................................................................	452
Fax Function Specifications......................................................................................................................	454
Specifications of Options..............................................................................................................................	457
Paper Feed Unit TK1080..........................................................................................................................	457
Electromagnetic Interference........................................................................................................................	458
Copyright Information about Installed Applications...................................................................................	459
expat...........................................................................................................................................................	459
JPEG LIBRARY............................................................................................................................................	459
OpenLDAP 2.1..........................................................................................................................................	459
OpenSSL 0.9.8g.......................................................................................................................................	460
Trademarks.....................................................................................................................................................	463
INDEX...........................................................................................................................................................	465

9

10

1. Guide to the Machine

This chapter provides basic information about the product and this manual.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

11

1. Guide to the Machine

Manuals for This Machine

Several manuals are provided with this machine. Select the manual that contains the information you require.

•Media differ according to manual.

•The printed and electronic versions of a manual have the same contents.

•Adobe® Acrobat® Reader®/Adobe Reader must be installed in order to view the manuals as PDF files.

•A Web browser must be installed in order to view the HTML manuals.

Safety Information

Provides information on safe usage of this machine.

To avoid injury and prevent damage to the machine, be sure to read this.

Quick Installation Guide

Contains procedures for removing the machine from its box and connecting it to a computer.

Initial Guide for Scanner and Fax

Provides installation and operation procedures for the machine's scanner and fax functions. Details about these functions that are not included in this manual are provided in User Guide.

User Guide

Provides information about general operation and covers the topics listed below.

•Installing options

•Suitable paper types

•Procedures to use the printer, copier, scanner, and fax functions

•Configuring the machine

•Troubleshooting problems and fixing paper jams

•Replacing consumables

•Checking the status of the machine using Web Image Monitor

•Information about maintenance

This manual is stored in the manual CD-ROM supplied with the machine.

Quick Guide

Provides information about troubleshooting and basic operations for making photocopies, scanning, and sending faxes.

This manual is stored in the manual CD-ROM supplied with the machine.

12

Manuals for This Machine

Driver Installation Guide

Contains procedures for installing the printer drivers (PCL6 and PostScript 3) and scanner driver (TWAIN).

This manual is stored in the driver CD-ROM supplied with the machine.

13

1. Guide to the Machine

Notice

Important

In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

14

How to Read This Manual

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels. (mainly Europe and Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see p.18 "Model-Specific Information".

Names of Major Items

Major items of this machine are referred to as follows in this manual:

•Auto Document Feeder (Auto Reverse Scanning) ARDF

•Auto Document Feeder (1 Side Scanning) ADF

Notes

Contents of this manual are subject to change without prior notice.

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

15

1. Guide to the Machine

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

16

Laws and Regulations

Laws and Regulations

Legal Prohibition

Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

17

1. Guide to the Machine

Model-Specific Information

This section explains how you can identify the model type and region of your machine.

This machine comes in two models which vary in what type of auto document feeder (ADF) they are equipped with: ADF (capable of 1 Side Scanning) or ARDF (capable of Auto Reverse Scanning).

When describing procedures that are model-specific, this manual refers to the different machine models as Type 1 or Type 2. The following table describes the model types.

Model types

Model type	Model name	Type of ADF
Type 1	SP 3500SF	ADF
Type 2	SP 3510SF	ARDF

Furthermore, there is a label on the right side of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

CMF003

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

•CODE XXXX -22, -27

•220-240V

(mainly North America)

If the label contains the following, your machine is a region B model:

•CODE XXXX -17

•120 V

18

Model-Specific Information

•Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch

units.

19

1. Guide to the Machine

List of Option

This section provides a list of option for this machine, and how it is referred to as in this manual.

		Option List	Referred to as
	Paper Feed Unit TK1080		Paper feed unit

• For details about the specifications of this option, see p.457 "Specifications of Options".

20

Using Manuals

Using Manuals

Be sure to read this section before any other part of this manual.

•This manual uses procedures based on Windows 7 as an example, unless otherwise specified. Procedures and screens might vary depending on the operating system you are using.

Installing Manuals on Your Computer

The manual CD-ROM provided with the machine contains manuals in HTML format and PDF. Follow the instructions below to install it.

•System requirements for installing the HTML manual:

•Operating system: Windows XP/Vista/7, Windows Server 2003/2003 R2/2008/2008 R2

•Minimum display resolution: 800 × 600 pixels

•Recommended browsers for viewing the HTML manual:

•Internet Explorer 6 or later

•Firefox 3.5 or later

•Safari 4.0 or later

•Applications for viewing the PDF manuals:

•Adobe Acrobat Reader or Adobe Reader

•The following procedure is based on Windows 7 as an example. If you are using another operating system, the procedure might vary slightly.

1.Quit all applications currently running.

2.Insert the manual CD-ROM into the CD-ROM drive.

If you are using a computer running a Macintosh operating system, open “Manuals.htm” from the CD-ROM root directory.

3.Select a language for the interface, and then click [OK].

4.Click [Install manuals].

5.Follow the instructions on the screen to complete the installation.

6.Click [Finish] when the installation is completed.

7.Click [Exit].

21

1. Guide to the Machine

•If you are using a computer running a Windows operating system, the CD-ROM opens automatically. However, AutoRun may not work under certain operating system settings. If this is

the case, launch “setup.exe” from the CD-ROM root directory.

Opening Manuals

This section describes how to open the manuals. There are three ways to view the manuals.

Opening from the desktop icon

Follow the procedure below to open the manuals from the desktop icon.

1. Double-click the manual icon on your desktop.

The manual opens.

Opening from the [Start] menu

Follow the procedure below to open the manual from the [Start] menu.

•The following procedure is based on Windows 7 as an example. If you are using another operating system, the procedure might vary slightly.

1.On the [Start] menu, point to [All Programs], point to [Product Name], and then click [Manual Name].

The manual opens.

• The menu options may appear differently, depending on the options chosen during installation.

Opening from the CD-ROM

Follow the procedure below to open the manual from the CD-ROM.

•The following procedure is based on Windows 7 as an example. If you are using another operating system, the procedure might vary slightly.

22

Using Manuals

1.Insert the manual CD-ROM into the CD-ROM drive.

If you are using a computer running a Macintosh operating system, open "Manuals.htm" from the CD-ROM root directory.

2.Select a language for the interface, and then click [OK].

3.Click [Read HTML manuals] or [Read PDF manuals], and then select the manual you want to read.

The manual opens.

•If you are using a computer running a Windows operating system, the CD-ROM opens automatically. However, AutoRun may not work under certain operating system settings. If this is the case, launch “setup.exe” from the CD-ROM root directory.

Removing Manuals from Your Computer

Follow the procedure below to remove manuals from your computer.

•The following procedure is based on Windows 7 as an example. If you are using another operating system, the procedure might vary slightly.

1.On the [Start] menu, point to [All Programs], point to [Product Name], and then click [Uninstall].

2.Follow the instructions to remove the manual.

3.Click [Finish].

• The menu options may appear differently, depending on the options chosen during installation.

23

1. Guide to the Machine

Feature Highlights

This section provides information about basic usage and some useful functions of the machine.

•Certain functions require special machine configuration.

•This machine is compatible with certain other network environments and operating systems in addition to Windows and Mac OS X. For details, contact your sales or service representative, or visit the product Web site.

Using the Machine as a Printer

To use this machine as a printer, two types of connection methods are available:

•USB connection

•Network connection

Connecting via USB

You can connect this machine directly to a computer using a USB cable.

CMF004

Preparation for printing via USB

To use this machine as a printer via USB connection:

1.Connect the machine to a computer using a USB cable, and install the printer driver on the computer.

For details, see p.66 "Connecting with a Computer Using a USB Cable" and the instructions provided on the driver CD-ROM.

Connecting via a network

You can connect this machine to a network and use it as a network printer.

24

Feature Highlights

CMF005

Preparation for printing via a network

To use this machine as a printer via network connection:

1.Connect the machine to a network.

For details, see p.66 "Connecting with a Network Cable".

2.Specify the network settings, such as the machine's IP address. For details, see p.70 "Configuring the Machine".

3.Install the printer driver on a computer.

For details, see the instructions provided on the driver CD-ROM.

Printing confidential documents

If you use the Locked Print function, you can password protect your print job.

This means that your job is printed only after you enter the password using the machine's control panel. This function prevents unauthorized users seeing sensitive documents at the printer.

•This function is only available when using the PCL6 printer driver, and printing from a computer running a Windows operating system.

CMF006

25

1. Guide to the Machine

Printing confidential documents

1.Use the printer driver to send a print job as a Locked Print file from a computer. For details, see p.139 "Storing a Locked Print file".

2.Enter the password using the control panel to print the file. For details, see p.140 "Printing a Locked Print file".

Using the Machine as a Copier

This section describes some useful functions of this machine when used as a copier.

Making enlarged or reduced copies

This machine has preset ratios for scaling originals, to make it easy to convert documents between different standard sizes.

CES103

Preparation for making enlarged or reduced copies

To always enlarge or reduce copies:

1.Configure the machine's default [Reduce/Enlarge] setting. For details, see p.257 "Copy Settings".

To use this function for the current job only:

1.Configure the setting using the [Reduce/Enlarge] key before starting the current job. For details, see p.156 "Making Enlarged or Reduced Copies".

Making combined copies and 2-sided copies

You can combine multiple pages (2 or 4 pages) of an original onto a single page. Also, with the Type 2 model, you can scan 2-sided originals and make 2-sided copies.

26

Feature Highlights

•This function is only available when the original is set in the ARDF or ADF, not when it is set on the exposure glass.

Example of combined copying

Original

Copy

Portrait

Landscape

CMF250

Example of 2-sided copying

Original

Copy

Top to Top

Top to Bottom

Portrait

Top to Top

Top to Bottom

Landscape

CMF261

27

1. Guide to the Machine

You can either set this machine to always make combined/2-sided copies, or use this function only when necessary.

Preparation for making combined/2-sided copies

To always make combined/2-sided copies:

1.Configure the machine's default [Duplex/Combine] setting. For details, see p.257 "Copy Settings".

To use this function for the current job only:

1.Configure the setting by pressing [Dup/Comb] before starting the current job. For details, see p.158 "Combining Pages and Making 2-sided Copies".

•You can make 2-sided copies manually with the Type 1 model.

•For details about how to make 2-sided copies using the Type 1 model, see p.169 "Making 2- sided Copies Manually (Type 1 model)".

Copying both sides of an ID card onto one side of paper

You can copy the front and back sides of an ID card, or other small document, onto one side of a sheet of paper.

•This function is only available when the original is set on the exposure glass, not when it is set in the ARDF or ADF.

CES165

You can either set this machine to always make photocopies in ID card copy mode, or use this function only when necessary.

Preparation for copying an ID card

To always make photocopies in ID card copy mode:

1.Configure the machine's default [Reduce/Enlarge] setting. For details, see p.257 "Copy Settings".

To use this function for the current job only:

28