Ricoh SP 8300DN User Manual

User Guide

Getting Started

Printing

Troubleshooting

Replenishing and Replacing Consumables

For information not in this manual, refer to the HTML/PDF files on the supplied

CD-ROM.

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "Read This First" before using the machine.

TABLE OF CONTENTS
1. Getting Started
Before You Start..................................................................................................................................................	5
How to Read the Manuals.............................................................................................................................	5
List of Options.................................................................................................................................................	6
Model-Specific Information...........................................................................................................................	7
Guide to Names and Functions of Components..............................................................................................	9
Guide to Components....................................................................................................................................	9
Guide to the Names and Functions of the Printer's Control Panel...........................................................	11
Using the Screen on the Control Panel...........................................................................................................	14
How to Use the [Home] Screen..................................................................................................................	14
How to Use the Screens on the Control Panel...........................................................................................	16
Switching Screen Patterns...........................................................................................................................	18
Adding Icons to the [Home] Screen...........................................................................................................	19
Logging in the Printer........................................................................................................................................	21
User Code Authentication Using the Control Panel..................................................................................	21
User Code Authentication Using a Printer Driver......................................................................................	21
Logging In Using the Control Panel............................................................................................................	21
Logging Out Using the Control Panel.........................................................................................................	22
Logging In Using a Printer Driver................................................................................................................	22
Logging In Using Web Image Monitor......................................................................................................	23
Logging Out Using Web Image Monitor...................................................................................................	24
Turning On/Off the Power..............................................................................................................................	25
Turning On the Power..................................................................................................................................	25
Turning Off the Power..................................................................................................................................	25
Saving Energy..............................................................................................................................................	26
Displaying the Printer Configuration Screens.................................................................................................	28
Displaying the Printer Driver Properties with Windows.............................................................................	28
Displaying the Printer Driver Properties with Mac OS X...........................................................................	30
2. Printing
Paper Specification..........................................................................................................................................	31
Supported Paper for Each Input Tray.........................................................................................................	31
Supported Paper for Each Output Tray.....................................................................................................	37
Notes about Paper Thickness......................................................................................................................	43

1

Print Area......................................................................................................................................................	44
Loading Paper..................................................................................................................................................	46
Precautions for Loading Paper....................................................................................................................	46
Unusable Paper............................................................................................................................................	46
Paper Storage..............................................................................................................................................	47
Loading Paper into Paper Trays..................................................................................................................	48
Loading Paper into the Bypass Tray...........................................................................................................	50
Loading Paper into Tray 3 (LCT).................................................................................................................	51
Loading Paper into the Large Capacity Tray (LCT)...................................................................................	53
Loading Orientation-Fixed Paper or Two-Sided Paper............................................................................	54
Standard Printing..............................................................................................................................................	56
Printing with Windows (PCL 6/PostScript 3).............................................................................................	56
Printing with Windows (PCL 5c/5e)..........................................................................................................	56
Printing with Mac OS X...............................................................................................................................	57
Printing on Both Sides of Sheets..................................................................................................................	58
Combining Multiple Pages into Single Page.............................................................................................	59
Printing on Envelopes.......................................................................................................................................	61
Loading Envelopes.......................................................................................................................................	61
Printing on Envelopes with Windows (PCL 6/PostScript 3).....................................................................	63
Printing on Envelopes with Windows (PCL 5c/5e)...................................................................................	63
Printing on Envelopes with Mac OS X........................................................................................................	64
Storing a Document.........................................................................................................................................	65
Storing a Document with Windows............................................................................................................	65
Storing a Document with Mac OS X..........................................................................................................	66
3. Troubleshooting
When Indicators Are Displayed......................................................................................................................	69
When a Panel Tone Beeps..............................................................................................................................	70
Checking Printer Status and Settings..............................................................................................................	71
When an Indicator for the [Check Status] Key Is Lit......................................................................................	73
When You Have Problems Operating the Printer..........................................................................................	75
When the Image Density Changes.................................................................................................................	80
If USB Connection Fails...................................................................................................................................	81
When Messages Are Displayed.....................................................................................................................	82

2

Status Messages..........................................................................................................................................	82
Alert Messages (Displayed on the Control Panel)....................................................................................	83
Alert Messages (Printed on Error Logs and Reports)................................................................................	86
Checking the Error Log....................................................................................................................................	96
When You Cannot Print...................................................................................................................................	97
When the Data In Indicator Does Not Light Up or Flash..........................................................................	99
Other Printing Problems.................................................................................................................................	100
Removing Jammed Paper..............................................................................................................................	112
Locating Jammed Paper............................................................................................................................	113
When R1–R5 Is Displayed for the 1000-Sheet Finisher........................................................................	114
When R1–R4 Is Displayed for the 3000-sheet finisher.........................................................................	115
When R5 - R8 Is Displayed for the 3000-sheet finisher........................................................................	116
Removing Jammed Staples...........................................................................................................................	117
1000-Sheet Finisher..................................................................................................................................	118
3000-sheet Finisher..................................................................................................................................	119
Removing Punch Waste.................................................................................................................................	120
4. Replenishing and Replacing Consumables
Adding Toner.................................................................................................................................................	121
Replacing Other Consumables.....................................................................................................................	124
Adding Staples...............................................................................................................................................	125
Trademarks.....................................................................................................................................................	126

3

4

1. Getting Started

This section describes the symbols used in the manuals supplied with the printer, available options, names and functions of components, and setup procedures.

Before You Start

How to Read the Manuals

Symbols used in the manuals

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys on the machine's display or control panels. (mainly Europe and Asia)

(mainly North America)

Differences in the functions of Region A and Region B models are indicated by two symbols. Read the information indicated by the symbol that corresponds to the region of the model you are using. For details about which symbol corresponds to the model you are using, see p.7 "Model-Specific Information".

Disclaimer

Contents of this manual are subject to change without prior notice.

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use of this product and operation manuals provided with it.

5

1. Getting Started

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

Notes

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

Some illustrations in this manual might be slightly different from the machine.

About IP address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

List of Options

This section provides a list of options for this printer and the names commonly used in this manual.

Option name	Description
Paper Feed Unit PB3130	1000-sheet paper feed unit
LCIT PB3140	2000-sheet paper feed unit
LCIT RT3020	1200-sheet paper feed unit
Bridge Unit BU3060	Bridge unit
Finisher SR3090	1000-sheet finisher
Finisher SR3120	3000-sheet finisher
Punch Unit PU 3030 NA
Punch Unit PU 3030 EU	Punch unit
Punch Unit PU 3030 SC
Output Jogger Unit Type 9002A	Output jogger unit
Memory Unit Type L 512MB	SDRAM module

6

Before You Start

Option name	Description
Hard Disk Drive Option Type 8300	Hard disk

Gigabit Ethernet Board Type A

Gigabit Ethernet board

Giabit Ethernet Board Type C

IEEE802.11a/g Interface Unit Type M
IEEE802.11 Interface Unit Type P	Wireless LAN interface board
IEEE802.11a/g Interface Unit Type L
IEEE 1284 Interface Board Type A	IEEE 1284 interface board
SD card for NetWare printing Type N	NetWare card
VM Card Type U	VM card

Model-Specific Information

This section explains how to identify the region to which your printer belongs.

There is a label on the rear of the printer, located in the position shown below. The label contains details that identify the region to which your printer belongs. Read the label.

CQT652

The following information is region-specific. Read the information under the symbol that corresponds to the region of your printer.

(mainly Europe and Asia)

7

1. Getting Started

If the label contains the following, your printer is a region A model:

•CODE XXXX -22, -27

•220–240 V

(mainly North America)

If the label contains the following, your printer is a region B model:

•CODE XXXX -17

•120–127 V

•Dimensions in this manual are given in two units of measure: metric and inch. If your printer is a Region A model, refer to the metric units. If your printer is a Region B model, refer to the inch units.

8

Guide to Names and Functions of Components

Guide to Names and Functions of Components

Guide to Components

•Do not obstruct the ventilation holes by placing objects near or against them. If the printer overheats, a fault might occur.

Front and right view

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CQT300

1.Standard output tray

Printed pages are output here.

2.Upper right cover

Open this cover to remove jammed paper.

3.Bypass tray extension

When loading paper larger than A4, pull out the bypass tray extension.

4.Bypass tray

Up to 100 sheets of plain paper can be loaded.

5.Right cover (Duplex unit)

Open this cover to remove jammed paper, or to replace Maintenance Kit B (the fusing unit and transfer unit).

6.Handle

Pull out this handle when lifting the printer.

7.Tray 1, Tray 2

Up to 550 sheets of plain paper can be loaded in each tray.

9

1.Getting Started

8.Power switch

Use this switch to turn the power on and off.

Perform the shutdown procedure before turning the power off. For details about how to shut down the printer, see p.25 "Turning Off the Power".

9.Front cover

Open this cover to replace the toner or Maintenance Kit A (the development unit).

10.Control panel

See p.11 "Guide to the Names and Functions of the Printer's Control Panel".

11.Paper support

Extend the paper support when printing on paper larger than A3.

Rear and left view

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5

CQT302

1.Optional interface board slot

Optional interface boards can be inserted.

Insert an optional Gigabit Ethernet board, wireless LAN interface board, or IEEE 1284 interface board.

2.USB port A

Connect external devices to the printer, such as a card authentication device.

3.USB port B

Use a USB cable to connect the printer to a computer.

4.Controller board

Slide this out to install the hard disk or SDRAM module.

5.Power connector

Connect the power cord to the printer. Insert the other end of the cable into an electrical outlet.

6.Expansion card slots

Remove the cover and install the SD cards.

10

Guide to Names and Functions of Components

7.Ethernet port

Use a network interface cable to connect the printer to a network.

8.Handle

Hold this handle when pulling out the controller board.

Interior

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4

3 2

CQT301

1.Fusing unit

Replace the fusing unit when the following message appears:

•"Replacement of Maintenance Kit B is now necessary. Replace Maintenance Kit B." The fusing unit is included in Maintenance Kit B.

2.Transfer unit

Replace the transfer unit when the following message appears:

•"Replacement of Maintenance Kit B is now necessary. Replace Maintenance Kit B." The transfer unit is included in Maintenance Kit B.

3.Development unit

Replace the development unit when the following message appears:

•"Replacement of Maintenance Kit A is now necessary. Replace Maintenance Kit A." The development unit is included in Maintenance Kit A.

4.Toner

Replace the toner when the following message appears:

•" No toner. Replace Toner Cartridge."

Guide to the Names and Functions of the Printer's Control Panel

This illustration shows the control panel of the printer with options fully installed.

11

1. Getting Started

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CQT135

1.Display panel

Displays keys for each function, operation status, or messages. See p.16 "How to Use the Screens on the Control Panel".

2.Light Sensor

The sensor that detects the ambient light level when the ECO Night Sensor function is enabled.

3.[Home] key

Press to display the [Home] screen. For details, see p.14 "How to Use the [Home] Screen".

4.[Suspend] key

Press this key to suspend a print job. The key lights up while the job is suspended.

5.[Check Status] key

Press to check the printer's system status, operational status of each function, and current jobs. You can also display the job history and the printer's maintenance information.

6.Data In indicator

Flashes when the printer is receiving print jobs from a computer. The data in indicator is lit if there is data to be printed.

7.Check Status indicator

Lights up or flashes when a printer error occurs.

12

Guide to Names and Functions of Components

Steady red: printing is not possible.

Flashing yellow: the printer will soon require maintenance or a replacement consumable such as a print cartridge. Printing is possible, but print quality cannot be ensured.

Follow the instructions that appear on the display.

8.Power indicator

Remains lit while the power is on. It is unlit when the power is off or while the printer is in energy saver mode.

9.[Energy Saver] key

Press to switch to and from Sleep mode. See p.26 "Saving Energy". When the printer is in Sleep mode, the [Energy Saver] key flashes slowly.

10.[Login/Logout] key

Press to log in or log out.

11.[User Tools] key

Press to change the default settings to meet your requirements. See "Displaying the Printer Configuration Screens Using the Control Panel", Operating Instructions.

12.[Simple Screen] key

Press to switch to the simple screen. See p.18 "Switching Screen Patterns".

13.Media access lamp

Lights up when a memory storage device is inserted in the media slot or accessed.

14.Media slots

Use to insert an SD card or a USB flash memory device.

13

1. Getting Started

Using the Screen on the Control Panel

This section describes how to use the screen on the control panel.

1	3

2

Touch the display panel

Press the [Home] key

CQT659

1.[Home] screen

Displays function and shortcut icons. For details, see p.14 "How to Use the [Home] Screen".

2.[Printer] screen

Displays operation status, messages, and function menus. For details, see p.16 "How to Use the Screens on the Control Panel".

3.[Supplies Info] screen

Allows you to check the printer status, such as toner and paper levels.

•The [Home] screen is set as the default screen when the printer is turned on. You can change this default setting under Function Priority. See "System Settings", Operating Instructions.

How to Use the [Home] Screen

To display the [Home] screen, press the [Home] key.

The icons of each function are displayed on the [Home] screen.

14

Using the Screen on the Control Panel

You can add shortcuts to frequently used embedded software applications to the [Home] screen. The icons of added shortcuts appear on the [Home] screen. The embedded software applications can be recalled easily by pressing the shortcut icons.

•Do not apply strong impact or force to the screen. Otherwise, it may be damaged. Maximum force allowable is approx. 30 N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8 N.)

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5

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3

CQT657

1.Supply Information icon

Press to display the [Supplies Info] screen to check toner and paper levels.

2.[Printer]

Press to display the [Printer] screen.

3.Shortcut icon area

You can add shortcuts to embedded software applications to the [Home] screen. For details about how to register shortcuts, see "Adding icons to the [Home] screen", Operating Instructions..

4.Home screen image

You can display an image such as a corporate logo on the [Home] screen. To change the image, see "Displaying the image on the [Home] screen", Operating Instructions.

5./

Press to switch pages when the icons are not displayed on one page.

•When an embedded software application is installed, a function icon for the application is displayed on the [Home] screen.

•You can change the order of icons. For details, see "Changing the order of icons on the [Home] screen", Operating Instructions.

System Reset

After finishing a job, the printer waits a specified length of time and then restores its settings to the default values specified under Function Priority. This function is called "System Reset". For the procedure for specifying default settings under Function Priority, see "System Settings", Operating Instructions.

15

1. Getting Started

To change the length of time that the printer waits before restoring its settings to their default values, use the System Auto Reset Timer setting. See "System Settings", Operating Instructions.

How to Use the Screens on the Control Panel

The display panel shows the operation status, messages, and function menus.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted such as . Keys appearing as cannot be used.

•Do not apply strong impact or force to the screen. Otherwise, it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)

The [Home] screen is set as the default screen when the printer is turned on.

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QCT661

1.Operational status or messages

Displays current printer status, such as "Ready", "Offline", and "Printing...". Information about the print job (user ID and document name) appears in this section.

2.[Print Jobs]

Press to display print jobs sent from a computer.

3.Supply Information

You can check the remaining toner and paper. Press to display the [Supplies Info] screen.

4.[Prt. From Dev.]

Press to display the screen for printing files stored on memory storage devices directly.

5.[Job Reset]

Press to cancel the current print job.

If you press it when Hex Dump is selected, Hex Dump is canceled.

16

Using the Screen on the Control Panel

6.[Job Operation]

Press to suspend a job being processed.

7.[Form Feed]

Press to print all the data left in the printer's input buffer.

8.[Other Functns.]

Press to display the error logs and status of spooled jobs.

How to use the [Information] screen

To improve user’s environmental consciousness, you can configure the printer to notify users how much they have conserved paper usage by utilizing various paper conserving function of the printer.

When user authentication is enabled, the screen is displayed when you log in to the printer. When user authentication is not enabled, the screen is displayed after returning from Sleep mode or after a system reset. The [Information] screen appears when the power is turned on, regardless of the authentication settings.

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CQT201

1.Message

A message from the administrator is displayed.

2.Total Print Pages

Total numbers of pages printed in the current count period and the previous count period are displayed.

3.Eco-friendly Indicator

•Paper Reduction:

Shows the amount of paper saved by using the duplex and combine printing functions. The value indicates the percentage of paper saved from the total of all the paper used. As the percentage increases, the stack of paper decreases and the flower grows. When the ratio is 76% or more, the flower starts to bloom.

•2 sided Utilization:

The ratio of 2-sided prints to the total number of prints is displayed.

•Combine Utilization:

17

1. Getting Started

The ratio of combined prints to the total number of prints is displayed.

4.Count periods

The current and previous count periods are displayed.

5.[Exit]

Press this to close the [Information] screen and return to operation.

•Depending on the printer settings, the [Information] screen may not be displayed. For details, see Security Guide.

•You can also use Web Image Monitor to check the usage status. For details about how to check them, see Web Image Monitor Help.

•Under [Eco-friendly Counter Period/Administrator Message] in [System Settings], you can check "Count Period", "Administrator Message", "Display Information Screen", and "Display Time". Only the administrator can change the settings. For details, see Security Guide.

Switching Screen Patterns

This section explains how to switch to the simple screen and the keys that are displayed.

When you press the [Simple Screen] key, the screen changes from the initial display to the simple screen.

Only the main functions are presented on the simple screen.

Letters and keys are displayed at a larger size, making operations easier.

1. Press the [Simple Screen] key.

CQT663

This illustration shows the simple display of the [Printer] screen.

18

Using the Screen on the Control Panel

To increase the screen contrast, press the [Simple Screen] key again.

•To return to the initial display from the high contrast screen, press the [Simple Screen] key again.

•Certain keys do not appear on the simple screen.

Adding Icons to the [Home] Screen

You can also review icons of functions and embedded software applications that you deleted from the [Home] screen.

•Shortcut names of up to 32 characters can be displayed in a standard screen. If the name of the shortcut is longer than 32 characters, the 32nd character is replaced with "...". Only 30 characters can be displayed in a simple screen. If the name of the shortcut is longer than 30 characters, the 30th character is replaced with "...".

•You can register up to 72 function and shortcut icons. Delete unused icons if the limit is reached. For details see "Deleting an icon on the [Home] screen", Operating Instructions.

•You can change the position of icons. For details, see "Changing the order of icons on the [Home] screen", Operating Instructions.

In the following procedure, a shortcut to an embedded software application is registered to the [Home] screen.

For using Web Image Monitor

1.Log in to Web Image Monitor as an administrator.

For details, see "Displaying the Printer Configuration Screens Using a Web Browser", Operating Instructions.

2.Point to [Device Management], and then click [Device Home Management].

3.Click [Edit Icons].

4.Point to [Icon can be added.] of the position that you want to add, and then click [ Add].

5.Select the function or shortcut icon you want to add.

19

1.Getting Started

6.Click [OK] four times.

For using User Tools

1.Press [Add Icon] in the [Edit Home] screen.

For details about how to access the [Edit Home] screen, see "Displaying the Printer Configuration Screens Using the Control Panel", Operating Instructions.

2.Press [Select Icon to Add].

3.Press [Application].

4.Select the application you want to add.

5.Press [Select Destination].

6.Specify the position where [Blank] is displayed.

7.Press [Exit].

8.Press the [User Tools] key.

•Press [] on the upper-right corner of the [Select Destination] screen to check the position on the simple screen.

20

Logging in the Printer

Logging in the Printer

This section describes how to log in to the printer.

If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is enabled, the authentication screen appears on the display. The printer only becomes operable after entering your own Login User Name and Login Password. If User Code Authentication is enabled, you cannot use the printer until you enter the User Code.

If you can use the printer, you are logged in. When you exit the operable state, you are logged out. Be sure to log out to prevent unauthorized usage.

•Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see Security Guide.

User Code Authentication Using the Control Panel

This section explains the procedure for logging in to the printer using the control panel while User Code Authentication is enabled.

If User Code Authentication is enabled, a screen prompting you to enter a User Code appears.

1. Enter a User Code (up to eight digits), and then press [OK].

• To log out, press the [Energy Saver] key after jobs are completed.

User Code Authentication Using a Printer Driver

This section explains the procedure for logging in to the printer using a printer driver while User Code Authentication is enabled.

If User Code Authentication is enabled., specify the User Code in the printer properties of the printer driver. For details, see the printer driver Help.

•The PCL printer driver supports User Code Authentication.

•When logged in using User Code Authentication, you do not have to log out.

Logging In Using the Control Panel

This section explains the procedure for logging in when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is enabled.

21

1.Getting Started

1.Press [Login].

2.Enter a Login User Name, and then press [OK].

3.Enter a Login Password, and then press [OK].

When the user is authenticated, the screen for the function you are using appears.

Logging Out Using the Control Panel

This section explains the procedure for logging out when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is enabled.

•To prevent use of the printer by unauthorized persons, always log out when you have finished using the printer.

1. Press the [Login/Logout] key.

	CQT599
2.	Press [Yes].

Logging In Using a Printer Driver

Enter your login user name and password as registered in the printer. You need only do this the first time you access the printer.

The PCL printer driver supports User Code Authentication.

22

Logging in the Printer

The procedure is explained using Windows 7 as an example.

1.Open the printer properties dialog box, and then click the [Advanced Options] tab.

For details about displaying the printer properties dialog box, see p.28 "Displaying the Printer Driver Properties with Windows".

2.Select the [User Authentication] check box.

3.If you want to encrypt the login password, click [Driver Encryption Key...].

If you do not want to encrypt the password, proceed to step 6.

4.Enter the driver encryption key already set on the printer.

5.Click [OK] to close the [Driver Encryption Key] dialog box.

6.Click [OK] to close the printer properties dialog box.

7.Open the printing preferences dialog box.

8.Specify the user authentication setting.

If you are using the PCL 5e printer driver, click the [Valid Access] tab, and then click [Authentications...].

If you are using the PCL 6 printer driver, click the [Detailed Settings] tab, click [Job Setup], and then click [Authentication...] in the [Job Setup] area.

9.Enter a login user name and login password already set on the printer or the server for user authentication.

Be sure to enter the same login user name and login password that is registered on the printer or server.

If you do not enter a valid login user name and login password, printing will not start.

10.Click [OK] to close the [Authentication] dialog box.

11.Click [OK] to close the printing preferences dialog box.

•Depending on the application in use, the properties specified in this procedure may not take effect.

•If you log in using the printer driver, you do not need to log out when you finish.

Logging In Using Web Image Monitor

For details about how to log in via Web Image Monitor, see "Displaying the Printer Configuration Screens Using a Web Browser", Operating Instructions.

•For User Code Authentication, enter a User Code in the [Login User Name] box, and then click [Login].

•The procedure may differ depending on the Web browser used.

23

1. Getting Started

Logging Out Using Web Image Monitor

This section explains the procedure for logging out via Web Image Monitor.

1. Click [Logout] to log out.

• Delete the cache memory of the Web browser after logging out.

24

Turning On/Off the Power

Turning On/Off the Power

This section describes how to turn on/off the printer.

•This printer automatically enters Sleep mode if you do not use it for a while. To specify the time that the printer waits before it enters Sleep mode, configure the Sleep Mode Timer setting. See "Timer Settings", Operating Instructions.

Turning On the Power

•Do not turn off the power switch immediately after turning it on. Doing so may result in damage to the hard disk or memory, leading to malfunctions.

1.Make sure the power cord is firmly plugged into the wall outlet.

2.Turn on the power switch.

The power indicator turns on.

CQT375

•After you switch the power on, a screen may appear to indicate that the printer is initializing. Do not switch the power off during this process. Initialization takes about two minutes.

Turning Off the Power

•When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire or electric shock.

25

1. Getting Started

•After turning the printer's power off, wait at least a few seconds before turning it back on. If the message "Turn main Power Switch off" appears, turn the printer's power off, wait 10 seconds or

more, and then turn it back on again. Never turn the power back on immediately after turning it off.

•Before unplugging the power cord plug, turn off the power switch and make sure the power switch indicator turns off. Not doing so may result in damage to the hard disk or memory, leading to malfunctions.

•Do not turn off the power while the printer is in operation.

1.Turn off the power switch.

The power indicator goes out.

Saving Energy

This printer has the following energy saving functions.

Sleep mode

If the printer remains inactive for a specified period after entering Low Power mode, it enters Sleep mode to further reduce power consumption. The printer also enters Sleep mode under the following conditions:

•When the [Energy Saver] key is pressed

•The time the printer waits before entering Sleep mode is set in [Sleep Mode Timer]

•When the ECO Night Sensor detects the ambient light level

For details about setting [Sleep Mode Timer] and [ECO Night Sensor], see "Timer Settings" and "Administrator Tools", Operating Instructions.

To exit Sleep mode, do one of the following:

•Press the [Energy Saver] key

•Press the [Check Status] key

Off mode with Weekly Timer

Specify the time when the printer switches to and from Off mode. This timer can be set for Monday through Sunday. For details about setting [Weekly Timer], see "Timer Settings", Operating Instructions.

Off mode with ECO Night Sensor

The printer detects the ambient light level and enters Off mode at night automatically. For details about setting [ECO Night Sensor], see "Administrator Tools", Operating Instructions.

• When the printer is in Sleep mode, the [Energy Saver] key flashes slowly.

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Turning On/Off the Power

•The energy saving functions will not operate in the following cases:

•During communication with external equipment

•When the hard disk is active

•When a warning message appears

•When the service call message appears

•When paper is jammed

•When the printer's covers are opened

•When the "No toner. Replace Toner Cartridge." message appears

•When toner is being replenished

•When the [User Tools] screen is displayed

•When fixed warm-up is in progress

•When data is being processed

•When operations are suspended during printing

•When the Data In indicator is on or blinking

•When the sample print, locked print, hold print, or stored print screen is displayed

•When the screen of a document that was stored appears

•The printer consumes less energy when in Sleep mode, but it takes longer to start printing.

•If two or more energy saving functions are set, the function for which the predetermined conditions to enter energy saving mode are met takes effect first.

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1. Getting Started

Displaying the Printer Configuration Screens

This section explains how to display the configuration screen of the printer.

Displaying the Printer Driver Properties with Windows

This section explains how to open the printer driver properties from [Devices and Printers].

•Manage Printers permission is required to change the printer settings. Log on as an Administrators group member.

•You cannot change the printer default settings for individual users. Settings made in the printer properties dialog box are applied to all users.

1.On the [Start] menu, click [Devices and Printers].

2.Right-click the icon of the printer you want to use.

3.Click [Printer properties].

Displaying the Printing Preferences dialog box from the [Start] menu

This section explains how to open the [Printing Preferences] dialog box from [Devices and Printers].

•When the printer driver is distributed from the print server, the setting values specified by the server are displayed as the default for [Printing Defaults...].

•You cannot configure different print settings for each user. The settings configured in this dialog box are used as the default.

1.On the [Start] menu, click [Devices and Printers].

2.Right-click the icon of the printer you want to use.

3.Click [Printing Preferences].

Displaying the Printing Preferences dialog box in an application

You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.

The settings displayed in the [Printing Preference] dialog box opened from the [Devices and Printers] window are applied as the default in the [Printing Preference] dialog box opened in an application. When printing from an application, modify the settings as required.

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