Ricoh SP 330SFN operation manual

User’s Guide

Guide to the Machine

Paper Specifications and Adding Paper

Printing Documents

Copying Originals

Scanning Originals

Sending and Receiving a Fax

Configuring the Machine Using the Control

Panel

Configuring the Machine Using Utilities

Maintaining the Machine

Troubleshooting

Configuring Network Settings Using OS X

Appendix

For safe and correct use, be sure to read Safety Information before using the machine.

TABLE OF CONTENTS
How to Find Information about Operations and Troubleshooting...............................................................	12
Operating Manual (Printed).......................................................................................................................	12
Operating Manual (Digital Format)...........................................................................................................	12
How to Read This Manual...............................................................................................................................	14
Introduction...................................................................................................................................................	14
Symbols Used in This Manual.....................................................................................................................	14
Model-Specific Information........................................................................................................................	14
Disclaimer.....................................................................................................................................................	15
Notes............................................................................................................................................................	15
Note to Administrator..................................................................................................................................	16
List of Option................................................................................................................................................	16
About IP Address.........................................................................................................................................	17
1. Guide to the Machine
Guide to Components......................................................................................................................................	19
Exterior..........................................................................................................................................................	19
Interior...........................................................................................................................................................	21
Control Panel (When Using the Touch Panel Model)...............................................................................	22
Control Panel (When Using the Four-line LCD Panel Model)..................................................................	24
Installing Option...............................................................................................................................................	26
Attaching Paper Feed Unit..........................................................................................................................	26
Installing the Wireless LAN option.............................................................................................................	27
How to Use the [Home] Screen (When Using the Touch Panel Model).....................................................	30
Displaying the [Home] Screen (When Using the Touch Panel Model)...................................................	30
How to Use the [Home] Screen (When Using the Touch Panel Model).................................................	30
Customizing the [Home] Screen (When Using the Touch Panel Model)....................................................	33
How to Customize the [Home] Screen (When Using the Touch Panel Model)......................................	33
Adding to the [Home] Screen Shortcuts to Favorite Items (When Using the Touch Panel Model).......	33
Changing the Order of Icons on the [Home] Screen (When Using the Touch Panel Model)...............	34
Deleting an Icon on the [Home] Screen (When Using the Touch Panel Model)....................................	34
Registering Frequently Used Functions (When Using the Touch Panel Model)..........................................	35
Registering Functions in a Favorite Item (When Using the Touch Panel Model)....................................	35
Recalling a Favorite Item (When Using the Touch Panel Model)............................................................	36
Deleting a Favorite Item (When Using the Touch Panel Model)..............................................................	37

1

Displaying Frequently Used Modes Preferentially (When Using the Touch Panel Model).......................	38
Changing Operation Modes (When Using the Four-line LCD Panel Model).............................................	39
Multi-access......................................................................................................................................................	40
About Operation Tools....................................................................................................................................	42
Assigning a Setting to the Shortcut Key (When Using the Four-line LCD Panel Model)............................	44
Assigning a Setting Using the Control Panel (When Using the Four-line LCD Panel Model)................	44
Assigning a Setting Using Web Image Monitor (When Using the Four-line LCD Panel Model)..........	44
Accessing the Function Assigned to the Shortcut Key (When Using the Four-line LCD Panel Model)......
.......................................................................................................................................................................	45
Entering Characters (When Using the Touch Panel Model).........................................................................	46
Character Entry Display (When Using the Touch Panel Model).............................................................	46
Available Characters (When Using the Touch Panel Model)..................................................................	47
Entering Text (When Using the Touch Panel Model)................................................................................	47
Entering Characters (When Using the Four-line LCD Panel Model)............................................................	49
Using Application for Smart Devices..............................................................................................................	50
Connecting a Smart Device to the Machine Using NFC..............................................................................	52
Writing the Machine's Information to NFC with a Smart Device.............................................................	52
Using the Application on a Smart Device by Using NFC.........................................................................	53
2. Paper Specifications and Adding Paper
Workflow for Loading Paper and Configuring Paper Sizes and Types......................................................	55
Loading Paper..................................................................................................................................................	56
Loading Paper into Tray1 and 2................................................................................................................	56
Loading Paper into Bypass Tray.................................................................................................................	60
Loading Envelopes.......................................................................................................................................	61
Specifying Paper Type and Paper Size Using the Control Panel.................................................................	64
Specifying the Paper Type..........................................................................................................................	64
Specifying the Standard Paper Size...........................................................................................................	66
Specifying a Custom Paper Size................................................................................................................	67
Specifying Paper Type and Paper Size Using Smart Organizing Monitor.................................................	69
Specifying a Custom Paper Size................................................................................................................	70
Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................	71
Specifying a Custom Paper Size................................................................................................................	71
Specifying Paper Type and Paper Size Using the Printer Driver..................................................................	72

2

When Using Windows................................................................................................................................	72
When Using OS X........................................................................................................................................	73
Supported Paper..............................................................................................................................................	74
Specifications of Paper Types.....................................................................................................................	77
Non-Recommended Paper Types..............................................................................................................	84
Paper Storage..............................................................................................................................................	85
Print Area......................................................................................................................................................	85
Placing Originals..............................................................................................................................................	89
Placing Originals on the Exposure Glass...................................................................................................	89
Placing Originals in the Auto Document Feeder.......................................................................................	89
About Originals............................................................................................................................................	90
3. Printing Documents
What You Can Do with the Printer Function...................................................................................................	93
Configuring Option Settings for the Printer....................................................................................................	94
Conditions for Bidirectional Communication.............................................................................................	94
If Bidirectional Communication is Disabled...............................................................................................	94
Displaying the Printing Preferences Dialog Box.............................................................................................	96
Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................	96
Displaying the Printing Preferences Dialog Box in an Application..........................................................	96
Basic Operation of Printing.............................................................................................................................	98
If a Paper Mismatch Occurs.......................................................................................................................	99
Canceling a Print Job................................................................................................................................	100
Printing Confidential Documents...................................................................................................................	102
Storing a Locked Print file.........................................................................................................................	102
Printing a Locked Print file.........................................................................................................................	103
Deleting a Locked Print file.......................................................................................................................	105
Printing with Mopria......................................................................................................................................	107
Using Various Print Functions........................................................................................................................	108
Print Quality Functions...............................................................................................................................	108
Print Output Functions................................................................................................................................	109
4. Copying Originals
What You Can Do with the Copier Function...............................................................................................	111
Copier Mode Screen....................................................................................................................................	112

3

Basic Operation of Copying.........................................................................................................................	114
Canceling a Copy.....................................................................................................................................	116
Making Enlarged or Reduced Copies.........................................................................................................	118
Specifying Reduce/Enlarge.....................................................................................................................	119
Copying Single-Sided Originals with 2-Sided and Combined Printing....................................................	121
Specifying Combined and 2-sided Copies.............................................................................................	124
Copying 2-Sided Originals with 2-Sided and Combined Printing............................................................	126
Duplex Copying Using the ADF...............................................................................................................	127
Duplex Copying Manually Using the Exposure Glass...........................................................................	129
Copying an ID Card......................................................................................................................................	131
Specifying Scan Settings for Copying..........................................................................................................	135
Adjusting Image Density...........................................................................................................................	135
Selecting the Document Type According to Original.............................................................................	136
5. Scanning Originals
What You Can Do with the Scanner Function.............................................................................................	139
Scanner Mode Screen..................................................................................................................................	140
Registering Scan Destinations.......................................................................................................................	142
Modifying Scan Destinations....................................................................................................................	148
Deleting Scan Destinations.......................................................................................................................	148
Basic Operation of Scan to Folder...............................................................................................................	150
Printing the Check Sheet.......................................................................................................................	150
Confirming the User Name and Computer Name.............................................................................	151
Creating a Shared Folder on a Computer..........................................................................................	153
Specifying Access Privileges for the Created Shared Folder............................................................	155
Registering a Shared Folder in the Machine's Address Book...........................................................	155
Send Scanned Files to a Shared Folder..............................................................................................	156
Basic Operation of Scan to E-mail...............................................................................................................	160
Configuring SMTP and DNS Settings..................................................................................................	160
Registering Destination E-mail Addresses to the Address Book........................................................	161
Sending Scanned Files by E-mail........................................................................................................	161
Basic Operation of Scan to FTP....................................................................................................................	165
Configuring FTP Server Settings...........................................................................................................	165
Sending Scanned Files to an FTP Server.............................................................................................	165

4

Specifying the Scan Destination Using [Resend] (When Using the Touch Panel Model)........................	169
Basic Procedures for Saving Scan Files on a USB Flash Memory Device................................................	170
Scanning from Smart Organizing Monitor..................................................................................................	175
Scanner Settings You Can Configure for Smart Organizing Monitor..................................................	176
Basic Operation for TWAIN Scanning........................................................................................................	179
Using TWAIN scanner..............................................................................................................................	179
TWAIN scanning.......................................................................................................................................	179
Settings you can configure in the TWAIN dialog box...........................................................................	180
Basic Operation for WIA Scanning.............................................................................................................	182
Basic Operation for ICA Scanning...............................................................................................................	183
Installing the ICA Driver............................................................................................................................	183
Using ICA Scanner....................................................................................................................................	183
ICA Scanning.............................................................................................................................................	183
Settings you can configure in the ICA dialog box..................................................................................	184
About SANE Scanning..................................................................................................................................	186
Specifying Scan Settings for Scanning........................................................................................................	187
Specifying the Scanning Size According to the Size of the Original....................................................	187
Adjusting Image Density...........................................................................................................................	188
Specifying Resolution................................................................................................................................	190
6. Sending and Receiving a Fax
What You Can Do with the Fax Function.....................................................................................................	193
Fax Setting Workflows..................................................................................................................................	194
Fax Mode Screen..........................................................................................................................................	196
Registering Fax Destinations.........................................................................................................................	198
Registering Fax Destinations Using the Control Panel............................................................................	198
Registering Fax Destinations Using Web Image Monitor......................................................................	200
Preventing Transmission to the Wrong Destination.................................................................................	202
Sending a Fax................................................................................................................................................	203
Selecting Transmission Mode...................................................................................................................	203
Basic Operation for Sending a Fax.........................................................................................................	204
Canceling a Transmission.........................................................................................................................	207
Specifying the Fax Destination.................................................................................................................	209
Useful Sending Functions..........................................................................................................................	212

5

Specifying Scan Settings for Faxing........................................................................................................	215
Using the Fax Function from a Computer (LAN-Fax)..................................................................................	217
Basic Operation for Sending Faxes from a Computer...........................................................................	217
Configuring Transmission Settings............................................................................................................	219
Configuring the LAN-Fax Address Book.................................................................................................	219
Editing a Fax Cover Sheet........................................................................................................................	222
Receiving a Fax..............................................................................................................................................	223
Selecting Reception Mode.......................................................................................................................	223
Forwarding or Storing Faxes in Memory................................................................................................	227
Receiving or Rejecting Faxes from Special Senders...............................................................................	231
Lists/Reports Related to Fax.........................................................................................................................	234
7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................	235
Menu Chart....................................................................................................................................................	237
Copier Features Settings (When Using the Touch Panel Model)...............................................................	239
Scanner Features Settings (When Using the Touch Panel Model)............................................................	244
Fax Features Settings (When Using the Touch Panel Model)....................................................................	247
Address Book Settings (When Using the Touch Panel Model)..................................................................	255
System Settings (When Using the Touch Panel Model)..............................................................................	256
Printer Features Settings (When Using the Touch Panel Model)................................................................	262
Paper Settings (When Using the Touch Panel Model)................................................................................	266
Administrator Tools Settings (When Using the Touch Panel Model).........................................................	271
Printing Lists/Reports (When Using the Touch Panel Model)....................................................................	279
Printing the Configuration Page (When Using the Touch Panel Model)...............................................	279
Configuration Page...................................................................................................................................	279
Types of Lists/Reports (When Using the Touch Panel Model)..............................................................	280
Network Settings (When Using the Touch Panel Model)...........................................................................	282
@Remote (When Using the Touch Panel Model)........................................................................................	286
Copier Features Settings (When Using the Four-line LCD Panel Model)..................................................	287
Scanner Features Settings (When Using the Four-line LCD Panel Model)...............................................	292
System Settings (When Using the Four-line LCD Panel Model).................................................................	294
Printer Features Settings (When Using the Four-line LCD Panel Model)...................................................	299
Tray Paper Settings (When Using the Four-line LCD Panel Model)..........................................................	304

6

Administrator Tools Settings (When Using the Four-line LCD Panel Model)............................................	310
Printing Lists/Reports (When Using the Four-line LCD Panel Model)........................................................	316
Printing the Configuration Page (When Using the Four-line LCD Panel Model)..................................	316
Configuration Page...................................................................................................................................	316
Types of Lists/Reports (When Using the Four-line LCD Panel Model).................................................	317
Network Settings (When Using the Four-line LCD Panel Model)..............................................................	319
Network Wizard (When Using the Four-line LCD Panel Model)..............................................................	323
@Remote (When Using the Four-line LCD Panel Model)...........................................................................	324
8. Configuring the Machine Using Utilities
Available Setting Functions Using Web Image Monitor and Smart Organizing Monitor......................	327
Using Web Image Monitor...........................................................................................................................	329
Displaying Top Page.....................................................................................................................................	330
Changing the Interface Language...........................................................................................................	331
Checking the System Information.................................................................................................................	332
Status Tab...................................................................................................................................................	332
Counter Tab...............................................................................................................................................	333
Configuring the System Settings...................................................................................................................	335
Sound Volume Adjustment Tab................................................................................................................	335
Tray Paper Settings Tab............................................................................................................................	335
Copier Tab.................................................................................................................................................	338
Fax Tab (Only When Using the Touch Panel Model)............................................................................	338
Priority Tray Tab.........................................................................................................................................	341
Toner Management Tab...........................................................................................................................	341
Interface Tab..............................................................................................................................................	342
Shortcut to Function Tab (Only When Using the Four-line LCD Panel Model)....................................	343
Registering Destinations................................................................................................................................	344
Registering Fax Special Senders (Only When Using the Touch Panel Model)........................................	345
Configuring the Network Settings................................................................................................................	346
Network Status Tab...................................................................................................................................	346
IPv6 Configuration Tab.............................................................................................................................	347
Network Application Tab.........................................................................................................................	347
DNS Tab....................................................................................................................................................	348
Auto E-mail Notification Tab....................................................................................................................	349

7

SNMP Tab.................................................................................................................................................	350
SMTP Tab...................................................................................................................................................	351
POP3 Tab...................................................................................................................................................	352
Wireless Tab..............................................................................................................................................	352
Google Cloud Tab....................................................................................................................................	354
Airprint Tab................................................................................................................................................	354
Certificate Tab...........................................................................................................................................	355
Configuring the IPsec Settings.......................................................................................................................	358
IPsec Global Settings Tab.........................................................................................................................	358
IPsec Policy List Tab...................................................................................................................................	358
Printing Lists/Reports.....................................................................................................................................	362
Configuring the Administrator Settings.........................................................................................................	363
Administrator Tab......................................................................................................................................	363
Reset Settings Tab......................................................................................................................................	363
Backup Setting Tab...................................................................................................................................	364
Restore Setting Tab....................................................................................................................................	365
Set Date/Time Tab....................................................................................................................................	365
Energy Saver Mode Tab..........................................................................................................................	366
PCL6 Mode................................................................................................................................................	367
Using Smart Organizing Monitor.................................................................................................................	368
Displaying the Smart Organizing Monitor Dialog.................................................................................	368
Checking the Status Information...............................................................................................................	368
Configuring the Machine Settings............................................................................................................	369
Printing the Configuration Page................................................................................................................	371
Configuration Page...................................................................................................................................	371
Types of Lists/Reports...............................................................................................................................	372
9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................	375
Cautions When Cleaning..............................................................................................................................	379
Cleaning the Friction Pad and Paper Feed Roller.......................................................................................	380
Cleaning the Exposure Glass........................................................................................................................	382
Cleaning the Auto Document Feeder...........................................................................................................	383
Moving and Transporting the Machine.......................................................................................................	384

8

Disposal......................................................................................................................................................	385
Where to Inquire.......................................................................................................................................	385
10. Troubleshooting
Error and Status Messages on the Screen...................................................................................................	387
Panel Indicator...............................................................................................................................................	401
Error and Status Messages Appear on Smart Organizing Monitor..........................................................	402
Removing Paper Jams....................................................................................................................................	404
Removing Printing Jams.............................................................................................................................	405
Removing Scanning Jams.........................................................................................................................	414
When You Cannot Print Test Page...............................................................................................................	416
Paper Feed Problems.....................................................................................................................................	417
Print Quality Problems...................................................................................................................................	420
Checking the Condition of the Machine..................................................................................................	420
Checking the Printer Driver Settings.........................................................................................................	421
Printer Problems.............................................................................................................................................	423
When You Cannot Print Properly.............................................................................................................	423
When You Cannot Print Clearly...............................................................................................................	426
When Paper Is Not Fed or Ejected Properly...........................................................................................	428
Other Printing Problems............................................................................................................................	428
Copier Problems............................................................................................................................................	429
When You Cannot Make Clear Copies..................................................................................................	429
When You Cannot Make Copies as Wanted.........................................................................................	430
Scanner Problems..........................................................................................................................................	431
When You Cannot Browse the Network to Send a Scan File...............................................................	431
When Scanning Is Not Done As Expected.............................................................................................	431
Fax Problems (When Using the Touch Panel Model).................................................................................	432
When You Cannot Send or Receive Fax Messages As Wanted (When Using the Touch Panel Model).
....................................................................................................................................................................	432
When an Error Is Notified via a Report or E-mail (When Using the Touch Panel Model)..................	435
Error Code (When Using the Touch Panel Model)................................................................................	436
Common Problems.........................................................................................................................................	439
11. Configuring Network Settings Using OS X
Installing the Printer Driver............................................................................................................................	443

9

Installing Smart Organizing Monitor	...........................................................................................................		444
Connecting the Machine to a Wired ...........................................................................................Network			445
Using a USB Cable...................................................................................................................................			445
Using an Ethernet Cable...........................................................................................................................			445
Connecting the Machine to a Wireless ........................................................................................Network			449
Using the Wi-Fi Setup Wizard.................................................................................................................			449
Using the WPS Button...............................................................................................................................			451
Using a PIN Code.....................................................................................................................................			453
12. Appendix
Transmission Using IPsec...............................................................................................................................			457
Encryption and Authentication by ..................................................................................................IPsec			457
Security Association..................................................................................................................................			458
Encryption Key Exchange Settings .........................................................................Configuration Flow			459
Specifying Encryption Key Exchange ........................................................................................Settings			460
Specifying IPsec Settings on the Computer.............................................................................................			460
Enabling and Disabling IPsec Using ..........................................................................the Control Panel			462
Notes About the Toner..................................................................................................................................			464
Specifications of the Machine......................................................................................................................			465
General Function Specifications..............................................................................................................			465
Printer Function Specifications..................................................................................................................			467
Copier Function Specifications.................................................................................................................			468
Scanner Function Specifications...............................................................................................................			468
Fax Function Specifications (When .....................................................Using the Touch Panel Model)			469
Paper Feed Unit PB1130..........................................................................................................................			470
Consumables..................................................................................................................................................			471
Print Cartridge............................................................................................................................................			471
Information for This Machine........................................................................................................................			472
User Information on Electrical & Electronic ..........Equipment		(mainly Europe and Asia)	472
Note for the Battery and/or Accumulator .........................................Symbol (For EU countries only)			473
Environmental Advice for Users ...............................................................	(mainly Europe)		473
Notice To NFC Users ................................................................................	(mainly Europe)		474
NOTES TO USERS REGARDING .............................................FACSIMILE UNIT (NEW ZEALAND)			474
Notes to users in the state of California ..........................................................(Notes to Users in USA)			475

10

Notes to users in the United States of America.......................................................................................	475
Notes to Canadian Users regarding Facsimile Unit...............................................................................	477
Remarques à l'attention des utilisateurs canadiens.................................................................................	477
ENERGY STAR Program...........................................................................................................................	478
Saving Energy............................................................................................................................................	478
Trademarks.....................................................................................................................................................	481
INDEX...........................................................................................................................................................	485

11

How to Find Information about Operations and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine.

Setup Guide

This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network. Download the operating manuals from http://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

•When using Windows

1.Insert the CD-ROM into the CD-ROM drive.

2.Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

•When using OS X

1.Insert the CD-ROM into the CD-ROM drive.

2.Double-click Manuals.htm file, located on the CD-ROM root directory.

3.Select the language.

4.Click [Read PDF manuals].

12

5. Click the manual you want to refer to.

The PDF file manual opens.

13

How to Read This Manual

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

[ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

DYG231

14

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

•CODE XXXX -27

•220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

•CODE XXXX -17

•120–127 V

•Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

Notes

Contents of this manual are subject to change without prior notice.

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Two kinds of size notation are employed in this manual.

Some illustrations in this manual might be slightly different from the machine.

The illustrations of the control panel and the machine in this manual are for the touch panel model.

15

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

When Using the Touch Panel Model

•Entering the [Address Book], [Network Settings], or [Administrator Tools] menu using the control panel

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Administrator Tools].

•Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 363 "Configuring the Administrator Settings".

When Using the Four-line LCD Panel Model

•Entering the [Network Settings], [Network Wizard], or [Admin. Tools] menu using the control panel

You can access these menus without a password by factory default. The setting for creating a password can be found in [Admin. Tools].

•Configuring the machine using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 363 "Configuring the Administrator Settings".

List of Option

		Option List	Referred to as
Paper Feed Unit PB1130			Paper feed unit
IEEE 802.11 Interface Unit Type P16			Wireless LAN option

• If Paper feed unit is attached, "Tray 2" appears on the machine's control panel.

16

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

17

18

1. Guide to the Machine

This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions.

Exterior

1

2

3

4

20

19
18
17
16
12
15
12
				5
				6
				7
				8
				9
14	13	12	11	10
				DYG226

No.	Name	Description
1	Control Panel	Contains a screen and keys for machine control.
2	ADF Cover	Open this cover to remove originals jammed in the ADF.

19

1. Guide to the Machine

No.	Name	Description
3	Input Tray for the ADF	Place stacks of originals here. They will feed in
		automatically. This tray can hold up to 35 sheets of
		plain paper.
4	Auto Document Feeder	The ADF is integrated with the exposure glass cover.
	(Exposure Glass Cover)	Open this cover to place originals on the exposure
		glass.
5	External Telephone Connector	For connecting an external telephone.
	(only the Touch Panel Model)
6	G3 (analog) Line Interface	For connecting a telephone line.
	Connector (only the Touch Panel
	Model)
7	USB Port for wireless LAN option	Insert the wireless LAN option to connect with a wireless
		LAN when the machine's power is turned off.
8	USB Port	For connecting the machine to a computer using a USB
		cable.
9	Ethernet Port	For connecting the machine to the network using a
		network interface cable.
10	Tray 1 Rear Cover	This cover opens when you load paper longer than A4
		in Tray 1.
11	Rear Cover	Open this cover to remove jammed paper or to lower
		the levers inside before printing on envelopes.
12	Side Fence	Adjust this fence to the paper size.
13	Bypass Tray	This tray can hold up to 50 sheets of plain paper.
14	Tray 1	This tray can hold up to 250 sheets of plain paper.
15	End Fence	Adjust this fence to the paper size.
16	Front Cover	Open this cover to replace the print cartridge or remove
		jammed paper.
17	USB Flash Disk Port	Insert a USB flash memory device to store scanned files
		using the Scan to USB function.
18	Standard Tray	Printed paper is output here. Up to 50 sheets of plain
		paper can be stacked here.

20

				Guide to Components
		No.	Name	Description
19			Stop Fence	Raise this fence to prevent paper from falling off.
20			Exposure Glass	Place originals here sheet by sheet.

•If it is difficult to take printed paper out of the output tray, you can lift the control panel and make it easier to take the printed paper out.

DYG227

Interior

2

2

1

		DYG229
No.	Name	Description
1	Print Cartridge	A replacement consumable that is required to make prints on
		paper. It needs to be replaced when the alert indicator flashes. For
		details about replacing the cartridge, see page 375 "Replacing
		the Print Cartridge".

21

1. Guide to the Machine

No.	Name	Description
2	Envelope Levers	Lower these levers when copying or printing on envelopes. Pull up
		these levers back when copying or printing on paper other than
		envelopes.

Control Panel (When Using the Touch Panel Model)

This description is for SP 330SFN/3710SF only.

• When you push the [Power] key, wait at least a second after the indicator has lit up or gone out.

1

2

3

4

5

6

	7	8	9	10
				DYG317
No.	Name			Description
1	NFC			Allows you to connect a smart device to the machine when you
				touch NFC on a smart device using the application corresponding
				to the machine.
				For details, see page 50 "Using Application for Smart Devices".
2	[Home] key			Press to display the [Home] screen. For details, see page 30
				"How to Use the [Home] Screen (When Using the Touch Panel
				Model)".
3	Display panel			This is a touch panel display that features icons, keys, and
				shortcuts that allow you to navigate the screens of the various
				functions and provide you with information about operation status
				and other messages.

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				Guide to Components
		No.	Name	Description
4			Number keys	Use to enter the numbers for copies, fax numbers and data for the
				selected function.
5			[Clear/Stop] key	• While the machine is processing a job: press to cancel the
				current job.
				• While configuring the machine settings: press to cancel the
				current setting and return to standby mode.
				• While in standby mode: press to cancel temporary settings
				such as image density or resolution.
6			[Power] key	Press to turn the main power on or off.
				This indicator lights up when the machine is turned on.
				To turn off the machine, press and hold down this key for at least
				three seconds.
				If you press this key for less than 3 seconds, the machine switches
				to Energy Saver mode. To recover Energy Saver mode, press this
				key again for less than 3 seconds.
7			Fax indicator	Indicates the status of the fax functions. Lights up when received
				faxes that have not been printed out exist in the machine's
				memory.
8			Data In indicator	This indicator flashes when the machine receives print data from a
				host device.
				This indicator lights up when there is a Locked Print file stored in
				the machine.
9			Alert indicator	Flashes when the toner is nearly empty, or lights up when the
				machine runs out of toner or a machine error occurs.
				When an alert is issued, check the messages on the screen. For
				details about the messages that appear on the screen, see
				page 387 "Error and Status Messages on the Screen".
10			[Start] key	Press to scan or copy or start sending a fax.

•The backlight of the screen is turned off when the machine is in Energy Saver mode.

•When the machine is processing a job, you cannot display the menu for configuring the machine. You can confirm the machine's status by checking messages on the screen. If you see messages such as "Printing...", "Copying...", or "Processing...", wait until the current job is finished.

23

1. Guide to the Machine

Control Panel (When Using the Four-line LCD Panel Model)

This description is for SP 330SN only.

• When you push the [Power] key, wait at least a second after the indicator has lit up or gone out.

1	2		3	4		5	6		7		8		9		10		11

12

13 14

15

16

17

18

19

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DYG318

No.	Name	Description
1	[Image Quality] key	Press to select the scan quality for the current job.
2	[Shortcut to Func.] key	Press to use the function pre-assigned to this key.
3	[Density] key	Press to adjust the image density for the current job.
4	[Copy] key	Press to switch the machine to copier mode.
5	[Scanner] key	Press to switch the machine to scanner mode.
6	Screen	Displays the current status and messages.
7	Scroll Keys	Press to move the cursor in the direction indicated by the key.
8	Number Keys	Press to enter numerical values when specifying settings such as
		copy quantities or to enter letters when specifying names.
9	[Clear/Stop] key	Press to cancel or stop print jobs, document copying, scanning,
		and other actions in progress.
10	[User Tools] key	Press to display the menu for configuring the machine's system
		settings.

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Guide to Components

No.	Name	Description
11	[Power] key	Press to turn the main power on or off.
		This indicator lights up when the machine is turned on.
		To turn off the machine, press and hold down this key for at least
		three seconds.
		If you press this key for less than 3 seconds, the machine switches
		to Energy Saver mode. To recover Energy Saver mode, press this
		key again for less than 3 seconds.
12	[Duplex] key	Press to print on both sides of paper.
13	[Wi-Fi Direct] key	Pressing this key enables Wi-Fi while Wi-Fi is disabled and the
		wireless LAN option is installed to the USB port on the back of the
		machine. Press this key while Wi-Fi is enabled to activate or
		deactivate the Wi-Fi Direct function.
		This indicator lights up when the Wi-Fi Direct function is active.
		To use this key, the wireless LAN option needs to be installed to
		the machine when the machine's power is turned off.
14	Data In Indicator	This indicator flashes when the machine receives print data from a
		host device.
		This indicator lights up when there is a Locked Print file stored in
		the machine.
15	Alert Indicator	Flashes when the toner is nearly empty, or lights up when the
		machine runs out of toner or a machine error occurs.
16	Selection keys	Press the key underneath an item shown on the bottom line of the
		screen to select it.
17	[Back] key	Press to cancel the last operation or to return to the previous level
		of the menu tree.
18	[OK] Key	Press to confirm settings and specified values, or to move to the
		next menu level.
19	[Start] key	Press to start scanning or copying.
20	NFC	Allows you to connect a smart device to the machine when you
		touch NFC on a smart device using the application corresponding
		to the machine.
		For details, see page 50 "Using Application for Smart Devices".

25

1. Guide to the Machine

Installing Option

This section explains how to install options.

Attaching Paper Feed Unit

•Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.

•It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.

•Before installing or removing options, always disconnect the power cord plugs from the wall outlet and allow time for the main unit to fully cool. Failing to take these precautions could result in burns.

•The machine weighs approximately 18 kg (40 lb.). Lift the machine using the inset grips on both sides of the machine, and then move it horizontally to the place where you want to use it.

•Lifting the paper feed unit carelessly or dropping may cause injury.

•Before moving the machine, unplug the power cord from the wall outlet. If the cord is unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an electrical or fire hazard.

•Tray 1 is required to print using the optional paper feed unit. Without Tray 1, paper jams will occur.

•Do not hold the tray to lift the machine.

1.Turn off the machine's power, and then pull the power plug out of the wall outlet.

2.Remove the adhesive tape and the cushioning material from the optional paper feed unit.

DYG315

26

Installing Option

3. Lift the machine using the inset grips on both sides of the machine.

DYH051

4.There are three upright pins on the optional paper feed unit. Align the holes of the machine with the pins, and then lower the machine slowly.

DYG316

5. Insert the power plug into the wall outlet, and then turn on the power.

•After installing the optional paper feed unit, select Tray 2 in the printer driver. For details, see the printer driver Help.

•If the new device is listed in the column of configuration options, it has been properly installed.

•If the optional paper feed unit is not installed properly, try to install it again by repeating the procedure. If the problem persists, contact your sales or service representative.

•For details about printing the configuration page, see page 279 "Printing Lists/Reports (When Using the Touch Panel Model)" or page 316 "Printing Lists/Reports (When Using the Four-line LCD Panel Model)".

Installing the Wireless LAN option

•Before using the option, you must configure settings from the control panel. For details, see Setup Guide.

27

1.Guide to the Machine

•Before beginning work, ground yourself by touching something metal to discharge any static electricity. Static electricity can damage the interface units.

•Do not subject the interface units to physical shocks.

• Be sure to turn off the machine before installing the wireless LAN option.

•Insert the wireless LAN option into the USB port on the back of the machine. Do not insert it into the USB flash disk port of the front of the machine.

•We recommend installing the printer driver on your computer after completing the configuration for the wireless LAN option.

1.Check the contents of the package.

2.Turn the machine off and unplug the power cord.

3.Fully insert the option.

DYG339

Check that the option is firmly connected to the USB port.

4.Plug in the power cord, and then turn on the machine.

5.Configure settings from the control panel.

For details, see Setup Guide.

•When using the touch panel model

Check that the wireless LAN option was correctly installed by printing the configuration page. If it is correctly installed, "Wireless (Wi-Fi) Status" will appear for "Network Settings" on the configuration page. For details about printing the configuration page, see page 279 "Printing Lists/Reports (When Using the Touch Panel Model)".

•When using the four-line LCD panel model

Check that the wireless LAN option was correctly installed by printing the configuration page. If it is correctly installed, "Wireless (Wi-Fi) Status" will appear for "Network Settings" on the configuration page. For details about printing the configuration page, see page 316 "Printing Lists/Reports (When Using the Four-line LCD Panel Model)".

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