HP 4625, 4615 User Manual

DESKJET INK ADVANTAGE 4615/4625

User Guide

HP Deskjet Ink Advantage 4615 All-in-One series/HP Deskjet Ink Advantage 4625 e-All-in-One series

User Guide

Copyright information

© 2012 Copyright Hewlett-Packard Development Company, L.P.

Hewlett-Packard Company notices

The information contained in this document is subject to change without notice.

All rights reserved. Reproduction, adaptation, or translation of this material is prohibited without prior written permission of Hewlett-Packard, except as allowed under copyright laws.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Acknowledgements

Windows, Windows XP, and Windows Vista are U.S. registered trademarks of Microsoft Corporation.

ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.

Safety information

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

1.Read and understand all instructions in the documentation that comes with the printer.

2.Observe all warnings and instructions marked on the product.

3.Unplug this product from wall outlets before cleaning.

4.Do not install or use this product near water, or when you are wet.

5.Install the product securely on

a stable surface.

6.Install the product in a protected location where no one can step on or trip over the line cord, and the line cord cannot be damaged.

7.If the product does not operate normally, see Solve a problem.

8.There are no user-serviceable parts inside. Refer servicing to qualified service personnel.

Accessibility

The printer provides a number of features that make it accessible for people with disabilities.

Visual

The printer software is accessible for those with visual impairments or low

vision through the use of your operating system's accessibility options and features. It also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For those who are color blind, colored buttons and tabs used in the software and on the printer control panel have simple text or icon labels that convey the appropriate action.

Mobility

For those with mobility impairments, the printer software functions can be executed through keyboard commands. The software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper guides can be operated by those with limited strength and reach.

Support

For more details about the accessibility of this product and HP's commitment to product accessibility, visit HP's web site at www.hp.com/ accessibility.

For accessibility information for Mac OS X, visit the Apple web site at www.apple.com/accessibility.

Contents

1	Get started
	Accessibility................................................................................................................................	9
	Eco............................................................................................................................................	10
	Manage Power...................................................................................................................	10
	Conserve Printing Supplies................................................................................................	10
	Understand the printer parts.....................................................................................................	11
	Front view...........................................................................................................................	11
	Printing supplies area.........................................................................................................	12
	Back view............................................................................................................................	12
	Use the printer control panel....................................................................................................	13
	Overview of buttons and lights...........................................................................................	13
	Change printer settings......................................................................................................	14
	Select a mode...............................................................................................................	14
	Change the mode settings ...........................................................................................	14
	Change the printer settings..........................................................................................	14
	HP Digital Solutions..................................................................................................................	14
	Scan to Computer...............................................................................................................	15
	HP Digital Fax (Fax to PC and Fax to Mac)........................................................................	15
	Select print media.....................................................................................................................	15
	Recommended papers for printing and copying.................................................................	15
	Recommended papers for photo printing...........................................................................	17
	Tips for selecting and using media.....................................................................................	17
	Load an original on the scanner glass......................................................................................	18
	Load an original in the automatic document feeder (ADF).......................................................	19
	Load media...............................................................................................................................	20
	Load standard-size media..................................................................................................	20
	Load envelopes..................................................................................................................	22
	Load cards and photo paper...............................................................................................	23
	Maintain the printer...................................................................................................................	25
	Clean the scanner glass and lid backing............................................................................	25
	Clean the exterior ..............................................................................................................	26
	Clean the ADF....................................................................................................................	27
	Update the printer.....................................................................................................................	29
	Turn off the printer....................................................................................................................	29
2	Print
	Print documents........................................................................................................................	30
	Print documents (Windows)................................................................................................	30
	Print documents (Mac OS X)..............................................................................................	31
	Print brochures.........................................................................................................................	31
	Print brochures (Windows).................................................................................................	32
	Print brochures (Mac OS X)................................................................................................	32

1

	Print on envelopes....................................................................................................................	32
	Print on envelopes (Windows)............................................................................................	33
	Print on envelopes (Mac OS X)..........................................................................................	33
	Print photos..............................................................................................................................	34
	Print photos on photo paper (Windows).............................................................................	34
	Print photos on photo paper (Mac OS X)...........................................................................	34
	Print borderless documents or photos .....................................................................................	35
	Print borderless documents or photos (Windows)..............................................................	35
	Print borderless documents or photos (Mac OS X)............................................................	36
3	Scan
	Scan an original........................................................................................................................	37
	Scan to a computer............................................................................................................	37
	Scan using Webscan (HP Deskjet Ink Advantage 4625 e-All-in-One series)...........................	38
	Scanning documents as editable text.......................................................................................	39
	To scan documents as editable text...................................................................................	39
	Guidelines for scanning documents as editable text..........................................................	40
4	Copy
	Copy documents.......................................................................................................................	42
	Change copy settings...............................................................................................................	42
5	Fax
	Send a fax................................................................................................................................	44
	Send a fax using the printer control panel..........................................................................	44
	Send a fax.....................................................................................................................	45
	Send a fax using monitor dialing..................................................................................	45
	Send a fax from memory..............................................................................................	46
	Schedule a fax to send later.........................................................................................	46
	Send a fax to multiple recipients...................................................................................	48
	Send a fax from the computer............................................................................................	48
	Send a fax manually from a phone.....................................................................................	49
	Receive a fax............................................................................................................................	50
	Receive a fax manually......................................................................................................	50
	Set up backup fax...............................................................................................................	51
	Reprint received faxes from memory..................................................................................	52
	Poll to receive a fax............................................................................................................	52
	Forward faxes to another number......................................................................................	52
	Set the paper size for received faxes.................................................................................	53
	Set automatic reduction for incoming faxes........................................................................	53
	Block unwanted fax numbers.............................................................................................	54
	Add numbers to the junk fax list...................................................................................	54
	Remove numbers from the junk fax list........................................................................	55
	Print a Junk List............................................................................................................	55
	Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac)..........	55
	Fax to PC and Fax to Mac requirements......................................................................	56
	Activate Fax to PC and Fax to Mac..............................................................................	56
	Modify Fax to PC and Fax to Mac settings...................................................................	56

2

Contents
Set up speed-dial entries..........................................................................................................	57
Set up and change Quick Contact entries..........................................................................	58
Set up and change Quick Contact group entries................................................................	58
Delete Quick Contact entries..............................................................................................	59
Print a list of speed-dial entries..........................................................................................	59
Change fax settings..................................................................................................................	59
Configure the fax header....................................................................................................	60
Set the answer mode (Auto answer)..................................................................................	60
Set the number of rings before answering..........................................................................	60
Change the answer ring pattern for distinctive ring............................................................	61
Set the dial type..................................................................................................................	62
Set the redial options..........................................................................................................	62
Set the fax speed................................................................................................................	63
Set the fax sound volume...................................................................................................	63
Set the Error Correction Mode............................................................................................	63
Fax and digital phone services.................................................................................................	64
Fax over Internet Protocol........................................................................................................	64
Clear the fax log.......................................................................................................................	65
View the Call History.................................................................................................................	65
Use reports...............................................................................................................................	65
Print fax confirmation reports..............................................................................................	66
Print fax error reports..........................................................................................................	67
Print and view the fax log...................................................................................................	67
Print the details of the last fax transaction..........................................................................	67
Print a Caller ID Report.......................................................................................................	67
Print a T30 fax trace report.................................................................................................	68
6 HP ePrint
Set up HP ePrint.......................................................................................................................	69
Set up HP ePrint using the HP printer software ................................................................	69
Set up HP ePrint using the printer’s control panel..............................................................	70
Set up HP ePrint using the embedded web server.............................................................	70
Use HP ePrint...........................................................................................................................	71
Print using HP ePrint..........................................................................................................	71
Find the printer’s email address.........................................................................................	71
Turn off HP ePrint...............................................................................................................	72
Remove Web Services.............................................................................................................	72
7 Work with ink cartridges
Information on ink cartridges and the printhead.......................................................................	73
Check the estimated ink levels.................................................................................................	74
Replace the ink cartridges........................................................................................................	74
Store printing supplies..............................................................................................................	76
Usage information collection....................................................................................................	77

3

8 Solve a problem
HP support................................................................................................................................	78
Obtain electronic support....................................................................................................	79
HP support by phone..........................................................................................................	79
Before you call..............................................................................................................	80
Phone support period...................................................................................................	80
Telephone support numbers.........................................................................................	80
After the phone support period.....................................................................................	82
General troubleshooting tips and resources.............................................................................	82
Solve printer problems..............................................................................................................	82
The printer shuts down unexpectedly.................................................................................	83
The printer is making some unexpected noises.................................................................	83
Alignment fails....................................................................................................................	83
The printer is not responding (nothing prints).....................................................................	83
The printer prints slowly......................................................................................................	84
Blank or partial page printed...............................................................................................	85
Something on the page is missing or incorrect...................................................................	85
Placement of the text or graphics is wrong.........................................................................	86
Print quality troubleshooting.....................................................................................................	87
Solve paper-feed problems......................................................................................................	89
Solve copy problems................................................................................................................	91
No copy came out...............................................................................................................	91
Copies are blank.................................................................................................................	91
Size is reduced...................................................................................................................	91
Copy quality is poor ...........................................................................................................	92
The printer prints half a page, then ejects the paper..........................................................	93
Paper mismatch..................................................................................................................	93
Solve scan problems................................................................................................................	93
Scanner did nothing............................................................................................................	94
Scan takes too long............................................................................................................	94
Part of the document did not scan or text is missing..........................................................	94
Text cannot be edited.........................................................................................................	95
Error messages appear......................................................................................................	96
Scanned image quality is poor...........................................................................................	96
Scan defects are apparent.................................................................................................	97
Solve fax problems...................................................................................................................	98
The fax test failed...............................................................................................................	98
Solve problems using HP ePrint and HP websites.................................................................	111
Solve problems using HP ePrint (HP Deskjet Ink Advantage 4625 e-All-in-One series)..	111
Solve problems using HP websites..................................................................................	112

4

Contents
Solve wireless problems (HP Deskjet Ink Advantage 4625 e-All-in-One series)....................	112
Basic wireless troubleshooting.........................................................................................	113
Advanced wireless troubleshooting..................................................................................	113
Step 1: Make sure your computer is connected to your network................................	114
Step 2: Make sure that the printer is connected to your network...............................	114
Step 3: Check to see if the firewall software is blocking communication....................	115
Step 4: Make sure the printer is online and ready......................................................	116
Step 5: Make sure the wireless version of the printer is set as the default printer
driver (Windows only).................................................................................................	116
Step 6: Make sure your computer is not connected to your network over a Virtual
Private Network (VPN)................................................................................................	117
After resolving the problems ......................................................................................	117
Configure your firewall software to work with the printer........................................................	118
Solve printer management problems (HP Deskjet Ink Advantage 4625 e-All-in-One
series).....................................................................................................................................	119
Embedded web server cannot be opened........................................................................	119
Troubleshoot installation issues.............................................................................................	120
Hardware installation suggestions....................................................................................	120
HP software installation suggestions................................................................................	121
Solve network problems (HP Deskjet Ink Advantage 4625 e-All-in-One series)..............	121
Understand the Printer Status Report....................................................................................	122
Understand the network configuration page (HP Deskjet Ink Advantage 4625 e-All-in-
One series).............................................................................................................................	123
Uninstall and reinstall the HP software...................................................................................	125
Printhead maintenance...........................................................................................................	126
Clean the printhead..........................................................................................................	126
Align the printhead............................................................................................................	127
Print and evaluate a print quality report............................................................................	128
To print a print quality report.......................................................................................	128
To evaluate the Print Quality Diagnostic Page...........................................................	129
Clear jams...............................................................................................................................	134
Clear paper jams..............................................................................................................	134
Avoid paper jams..............................................................................................................	136
A Technical information
Warranty information..............................................................................................................	138
Hewlett-Packard limited warranty statement....................................................................	139
Ink cartridge warranty information....................................................................................	140

5

Printer specifications..............................................................................................................	141
Physical specifications......................................................................................................	141
Product features and capacities.......................................................................................	141
Processor and memory specifications..............................................................................	142
System requirements........................................................................................................	142
Network protocol specifications........................................................................................	142
Embedded web server specifications...............................................................................	142
Media specifications.........................................................................................................	143
Understand specifications for supported media.........................................................	143
Set minimum margins.................................................................................................	145
Print specifications............................................................................................................	146
Copy specifications...........................................................................................................	146
Fax specifications.............................................................................................................	146
Scan specifications...........................................................................................................	147
HP ePrint specifications (HP Deskjet Ink Advantage 4625 e-All-in-One series)..............	147
HP website specifications.................................................................................................	147
Environmental specifications............................................................................................	148
Electrical specifications....................................................................................................	148
Acoustic emission specifications......................................................................................	148
Regulatory information...........................................................................................................	149
Regulatory Model Number................................................................................................	149
FCC statement..................................................................................................................	150
Notice to users in Korea...................................................................................................	150
VCCI (Class B) compliance statement for users in Japan................................................	150
Notice to users in Japan about the power cord................................................................	151
Noise emission statement for Germany...........................................................................	151
Gloss of housing of peripheral devices for Germany........................................................	151
Notice to users of the U.S. telephone network: FCC requirements..................................	152
Notice to users of the Canadian telephone network.........................................................	153
Notice to users of the German telephone network...........................................................	153
Notice to users in the European Economic Area..............................................................	154
Australia wired fax statement...........................................................................................	154
European Union Regulatory Notice..................................................................................	154
Regulatory information for wireless products...................................................................	155
Exposure to radio frequency radiation........................................................................	156
Notice to users in Brazil..............................................................................................	156
Notice to users in Canada..........................................................................................	156
Notice to users in Taiwan...........................................................................................	157

6

Contents
Environmental product stewardship program.........................................................................	158
Paper use.........................................................................................................................	158
Plastics.............................................................................................................................	158
Material safety data sheets...............................................................................................	158
Recycling program............................................................................................................	158
HP inkjet supplies recycling program...............................................................................	158
Disposal of waste equipment by users in private households in the European Union.....	159
Power consumption..........................................................................................................	160
Chemical Substances.......................................................................................................	160
Battery information...........................................................................................................	160
Battery disposal in Taiwan..........................................................................................	160
Attention California users...........................................................................................	160
Battery disposal in Netherlands..................................................................................	161
EU battery directive..........................................................................................................	162
RoHS notices (China only)...............................................................................................	163
RoHS notices (Ukraine only)............................................................................................	163
Third-party licenses................................................................................................................	164
B HP supplies and accessories
Order printing supplies online.................................................................................................	172
Supplies..................................................................................................................................	172
Ink cartridges....................................................................................................................	172
HP media..........................................................................................................................	173
C Additional fax setup
Set up faxing (parallel phone systems)..................................................................................	174
Select the correct fax setup for your home or office.........................................................	175
Case A: Separate fax line (no voice calls received).........................................................	177
Case B: Set up the printer with DSL.................................................................................	178
Case C: Set up the printer with a PBX phone system or an ISDN line.............................	179
Case D: Fax with a distinctive ring service on the same line............................................	180
Case E: Shared voice/fax line..........................................................................................	181
Case F: Shared voice/fax line with voice mail..................................................................	182
Case G: Fax line shared with computer modem (no voice calls received).......................	183
Set up the printer with a computer dial-up modem.....................................................	184
Set up the printer with a computer DSL/ADSL modem..............................................	185
Case H: Shared voice/fax line with computer modem......................................................	186
Shared voice/fax with computer dial-up modem.........................................................	186
Shared voice/fax with computer DSL/ADSL modem..................................................	188
Case I: Shared voice/fax line with answering machine....................................................	190
Case J: Shared voice/fax line with computer modem and answering machine................	191
Shared voice/fax line with computer dial-up modem and answering machine...........	191
Shared voice/fax line with computer DSL/ADSL modem and answering machine....	193
Case K: Shared voice/fax line with computer dial-up modem and voice mail..................	195
Serial-type fax setup...............................................................................................................	196
Test fax setup.........................................................................................................................	197

7

D Network setup (HP Deskjet Ink Advantage 4625 e-All-in-One series)
Set up the printer for wireless communication........................................................................	198
Before you begin..............................................................................................................	198
Set up the printer on your wireless network.....................................................................	199
Set up the printer using the HP printer software (Recommended)...................................	199
Set up the printer using WiFi Protected Setup (WPS)......................................................	199
To connect the printer using the Push Button Method...............................................	199
To connect the printer using the PIN Method.............................................................	200
Set up the printer using the embedded web server (EWS)..............................................	200
Change the connection type.............................................................................................	200
Test the wireless connection............................................................................................	201
Guidelines for ensuring wireless network security............................................................	201
Overview of security settings......................................................................................	201
Add hardware addresses to a wireless router (MAC filtering)....................................	201
Other wireless security guidelines..............................................................................	202
Guidelines for reducing interference on a wireless network.............................................	202
Change basic network settings...............................................................................................	202
View and print network settings........................................................................................	203
Turn the wireless radio on and off....................................................................................	203
Change advanced network settings.......................................................................................	203
View IP settings................................................................................................................	203
Change IP settings...........................................................................................................	203
Reset network settings.....................................................................................................	204
E Printer management tools
Toolbox (Windows).................................................................................................................	205
HP Utility (Mac OS X).............................................................................................................	205
Embedded web server (HP Deskjet Ink Advantage 4625 e-All-in-One series)......................	205
About cookies...................................................................................................................	206
To open the embedded web server..................................................................................	206
Index............................................................................................................................................	216

8

1 Get started

This guide provides details about how to use the printer and how to resolve problems.

•Accessibility

•Eco

•Understand the printer parts

•Use the printer control panel

•HP Digital Solutions

•Select print media

•Load an original on the scanner glass

•Load an original in the automatic document feeder (ADF)

•Load media

•Maintain the printer

•Update the printer

•Turn off the printer

NOTE: If you are using the printer with a computer running Windows XP Starter Edition, Windows Vista Starter Edition, or Windows 7 Starter Edition, some features might not be available. For more information, see System requirements.

Accessibility

The printer provides a number of features that make it accessible for people with disabilities.

Visual

The HP software provided with the printer is accessible for those with visual impairments or low vision by using your operating system's accessibility options and features. The software also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For those who are color blind, colored buttons and tabs used in the HP software and on the printer control panel have simple text or icon labels that convey the appropriate action.

Mobility

For those with mobility impairments, the HP software functions can be executed through keyboard commands. The HP software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper guides can be operated by those with limited strength and reach.

Support

For more details about the accessibility of this printer and HP's commitment to product accessibility, visit HP's web site at www.hp.com/accessibility.

For accessibility information for Mac OS X, visit the Apple web site at www.apple.com/ accessibility.

Get started

9

Chapter 1

Eco

Hewlett-Packard is committed to providing quality products in an environmentally sound manner. Design for recycling has been incorporated into this product. For more information, see Environmental product stewardship program.

HP is committed to helping customers reduce their environmental footprint. HP has provided these features to help you focus on ways to assess and reduce the impact of your printing choices.

For more information about HP's environmental initiatives, visit www.hp.com/hpinfo/ globalcitizenship/environment/.

Manage Power

To conserve electricity, the printer comes with the following features:

Sleep mode

Power usage is reduced while in Sleep mode. After initial setup of printer, the printer will enter Sleep mode after 5 minutes of inactivity.

To change the time to Sleep mode

1.From the Home screen on the printer control panel, press the (Setup) button.

2.Using the buttons on the right, scroll to and select Preferences, select Sleep, and then select the desired option.

Schedule On and Off

Use the printer's Schedule On and Off feature, and then select the days and time you want the printer to turn on and turn off automatically. For example, you can schedule the printer to turn on at 8 a.m. and turn off at 8 p.m. from Monday to Friday. In this way, you will save energy during the night and weekends.

To configure the printer's Schedule On and Off feature

1.From the Home screen on the printer control panel, press the (Setup) button.

2.Using the buttons on the right, scroll to and select Schedule On/Off, and then set the time to turn on and off the printer.

Conserve Printing Supplies

To conserve printing supplies such as ink and paper, try the following:

•Change the print mode to a draft setting. Draft setting uses less ink.

•Do not clean the printhead unnecessarily. This wastes ink and shortens the life of the cartridges.

•Reduce paper usage by printing on both sides of the paper. You can first print just the odd pages, flip the pages over, and then print just the even pages.

10 Get started

Understand the printer parts

This section contains the following topics:

•Front view

•Printing supplies area

•Back view

Front view

1

2 3

10

9

8 7 6

4

5

1Automatic document feeder (ADF)

2Scanner glass

3Output tray

4Output tray extension

5Input tray

6Power button

7Control panel display

8Control panel

9Document feeder tray

10Width guides

Understand the printer parts

11

Chapter 1

Printing supplies area

3 2

1

1Ink cartridge access door

2Ink cartridges

3Printhead

Back view

1

2

3

4

1Fax port (2-EXT)

2Fax port (1-LINE )

3Universal serial bus (USB) port

4Power input

12 Get started

Use the printer control panel

This section contains the following topics:

•Overview of buttons and lights

•Change printer settings

Overview of buttons and lights

The following diagrams and related tables provide a quick reference to the printer control panel features.

1

9

8

2

?

		3
1		2 abc	3 def
4 ghi		5 jkl	6 mno
7 pqrs		8 tuv	9 wxyz
*	@	0	#	_

	7	6	5	4
Label	Name and Description
1	Home button: Returns to the home screen from any other screen.
2	Control panel display: Shows the menu options.
3	Keypad: Use the keypad to enter numbers and text.

4Help button: From the Home screen, pressing this button opens the Help menu. When viewing screens other than the Home screen, pressing the Help button provides help applicable to the current screen.

5Setup button: From the Home screen, pressing this button opens the Setup menu for generating reports and other maintenance settings. From the Copy, Fax, or Scan menus, pressing this button opens available settings.

6HP ePrint button: Opens the HP ePrint menu. For more information, see HP ePrint. This button is only available on the HP Deskjet Ink Advantage 4625 e-All-in-One series.

7Wireless button: Press this button to view or print the Wireless Summary or to access Setup options and the Network Menu. This button is only available on the HP Deskjet Ink Advantage 4625 e-All-in-One series.

8Cancel button: Stops a job, exits a menu, or exits settings.

9Back button: Returns to the previous menu.

Use the printer control panel

13

Chapter 1

Change printer settings

Use the control panel to change the printer mode and settings, print reports, or get help for the printer.

TIP: If the printer is connected to a computer, you can also change the printer settings using HP software tools available on your computer. For more information about these tools, see Printer management tools.

This section contains the following topics:

•Select a mode

•Change the mode settings

•Change the printer settings

Select a mode

The Home screen of the control panel display shows the available modes for the printer, such as Copy, Fax, and Scan.

To select a mode, press the button to the right of the mode that you want to use. Follow the prompts on the control panel display to complete the job. The control panel display returns to the Home screen when the job is finished.

To change modes, press the (Home) button on the printer control panel to return to the Home screen, and then press the button to the right of the mode that you want to use.

Change the mode settings

1. After selecting a mode, press the (Setup) button to scroll through the available settings, and then select the setting you want to change.

2. Follow the prompts on the display to change the settings.

NOTE: Press the (Back) button to return to the previous menu.

Change the printer settings

To change the printer settings or print reports, use the options available in the Setup menu:

1.From the Home screen, press the (Setup) button.

2.Using the buttons on the right side of the display, scroll through and select the desired settings or options.

NOTE: Press the (Back) button to return to the previous menu.

HP Digital Solutions

The printer includes a collection of digital solutions that can help you simplify and streamline your work.

14 Get started

This section contains the following topics:

•Scan to Computer

•HP Digital Fax (Fax to PC and Fax to Mac)

Scan to Computer

You can simply walk up to the printer, press a button on the control panel, and scan documents directly to a computer. You can then attach the scanned documents to your email and share them with your business partners.

For more information, see Scan.

HP Digital Fax (Fax to PC and Fax to Mac)

Never lose important faxes misplaced within a stack of paper pages again!

Use Fax to PC and Fax to Mac to automatically receive faxes and save faxes directly to your computer. With Fax to PC and Fax to Mac, you can store digital copies of your faxes easily and eliminate the hassle of dealing with bulky paper files. In addition, you can turn off fax printing altogether, saving money on paper and ink, and reducing paper consumption and waste.

For more information, see Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac).

Select print media

The printer is designed to work well with most types of office media. It is best to test a variety of print media types before buying large quantities. Use HP media for

optimum print quality. Visit the HP web site at www.hp.com for more information about HP media.

HP recommends plain papers with the ColorLok logo for printing and copying of everyday documents. All papers with the ColorLok logo are independently tested to meet high standards of reliability and print quality, and produce documents with crisp, vivid color, bolder blacks and dry faster than ordinary plain papers. Look for papers with the ColorLok logo in a variety of weights and sizes from major paper manufacturers.

This section contains the following topics:

•Recommended papers for printing and copying

•Recommended papers for photo printing

•Tips for selecting and using media

Recommended papers for printing and copying

If you want the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.

Select print media

15

Chapter 1

Depending on your country/region, some of these papers might not be available.

	HP Brochure Paper	These papers are glossy-coated or matte-coated on both sides for
	HP Professional Paper	two-sided use. They are the perfect choice for producing professional
		quality marketing materials such as brochures and mailers, as well as
		business graphics for report covers and calendars.
	HP Premium	These papers are heavy two-sided matte papers perfect for
	Presentation Paper	presentation, proposals, reports, and newsletters. They are
	HP Professional Paper	heavyweight for an impressive look and feel.
	HP Bright White Inkjet	HP Bright White Inkjet Paper delivers high-contrast colors and sharp
	Paper	text. It is opaque enough for two-sided color usage with no
		showthrough, which makes it ideal for newsletters, reports, and flyers.
		It features ColorLok Technology for less smearing, bolder blacks, and
		vivid colors.
	HP Printing Paper	HP Printing Paper is a high-quality multifunction paper. It produces
		documents that look and feel more substantial than documents
		printed on standard multipurpose or copy paper. It features ColorLok
		Technology for less smearing, bolder blacks, and vivid colors.
	HP Office Paper	HP Office Paper is a high-quality multifunction paper. It is suitable for
		copies, drafts, memos and other everyday documents. It features
		ColorLok Technology for less smearing, bolder blacks, and vivid
		colors.
	HP Office Recycled	HP Office Recycled Paper is a high-quality multifunction paper made
	Paper	with 30% recycled fiber. It features ColorLok Technology for less
		smearing, bolder blacksm and vivid colors.
	HP Premium Plus	HP’s best photo paper is heavyweight for producing professional
	Photo Paper	quality photos. Features an instant-dry finish for easy handling
		without smudging. It resists water, smears, fingerprints, and humidity.
		It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm
		(4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or soft-
		gloss (satin matte). It is acid-free for longer lasting documents.
	HP Advanced Photo	This thick photo paper features an instant-dry finish for easy handling
	Paper	without smudging. It resists water, smears, fingerprints, and humidity.
		Your prints have a look and feel comparable to a store processed
		photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10
		x 15 cm (4 x 6 inch), 13x18 cm (5 x7 inch), and two finishes – glossy
		or soft gloss (satin matte). It is acid-free for longer lasting documents.
	HP Everyday Photo	Print colorful, everyday snapshots at a low cost, using paper
	Paper	designed for casual photo printing. This affordable, photo paper dries
		quickly for easy handling. Get sharp, crisp images when you use this
		paper with any inkjet printer. Available in semi-gloss finish in 8.5 x 11
		inch, A4, 4 x 6 inch and 10 x 15 cm. It is acid-free for longer lasting
		documents.
	HP Iron-On Transfers	HP Iron-on Transfers (for color fabrics or for light or white fabrics) are
		the ideal solution for creating custom T-shirts from your digital photos.

To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products & Services, and select Ink, toner & paper.

NOTE: At this time, some portions of the HP web site are available in English only.

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Recommended papers for photo printing

For the best print quality, HP recommends using HP papers that are specifically designed for the type of project you are printing.

Depending on your country/region, some of these papers might not be available.

HP Premium Plus	HP’s best photo paper is heavyweight for producing professional
Photo Paper	quality photos. Features an instant-dry finish for easy handling
	without smudging. It resists water, smears, fingerprints, and humidity.
	It is available in several sizes, including A4, 8.5 x 11 inch, 10 x 15 cm
	(4 x 6 inch), 13 x 18 cm (5 x 7 inch), and two finishes – glossy or soft-
	gloss (satin matte). It is acid-free for longer lasting documents.
HP Advanced Photo	This thick photo paper features an instant-dry finish for easy handling
Paper	without smudging. It resists water, smears, fingerprints, and humidity.
	Your prints have a look and feel comparable to a store processed
	photo. It is available in several sizes, including A4, 8.5 x 11 inch, 10
	x 15 cm (4 x 6 inch), 13x18 cm (5 x7 inch), and two finishes – glossy
	or soft gloss (satin matte). It is acid-free for longer lasting documents.
HP Everyday Photo	Print colorful, everyday snapshots at a low cost, using paper
Paper	designed for casual photo printing. This affordable, photo paper dries
	quickly for easy handling. Get sharp, crisp images when you use this
	paper with any inkjet printer. Available in semi-gloss finish in 8.5 x 11
	inch, A4, 4 x 6 inch, and 10 x 15 cm. It is acid-free for longer lasting
	documents.
HP Photo Value Packs	HP Photo Value Packs conveniently package original HP ink
	cartridges and HP Advanced Photo Paper to save you time and take
	the guesswork out of printing affordable, lab-quality photos with your
	HP printer. Original HP inks and HP Advanced Photo Paper have
	been designed to work together so your photos are long lasting and
	vivid, print after print. Great for printing out an entire vacation’s worth
	of photos or multiple prints to share.

To order HP papers and other supplies, go to www.hp.com. Go to Shop for Products & Services and select Ink, toner & paper.

NOTE: At this time, some portions of the HP web site are available in English only.

Tips for selecting and using media

For the best results, observe the following guidelines.

•Always use media that conforms to the printer specifications. For more information, see Media specifications.

•Load only one type of media at a time into a tray or ADF.

•When loading the trays and ADF, make sure the media is loaded correctly. For more information, see Load media or Load an original in the automatic document feeder (ADF).

Select print media

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•Do not overload the tray or ADF. For more information, see Load media or Load an original in the automatic document feeder (ADF).

•To prevent jams, poor print quality, and other printing problems, avoid loading the following media in the trays or ADF:

◦Multipart forms

◦Media that is damaged, curled, or wrinkled

◦Media with cutouts or perforations

◦Media that is heavily textured, embossed, or does not accept ink well

◦Media that is too lightweight or stretches easily

◦Media that contains staples or clips

NOTE: To scan, copy, or fax documents that contain pages that do not conform to these guidelines, use the scanner glass. For more information, see Load an original on the scanner glass.

Load an original on the scanner glass

You can copy, scan, or fax originals by loading them on the scanner glass.

NOTE: Many of the special features do not work correctly if the glass and lid backing are not clean. For more information, see Maintain the printer.

NOTE: Remove all originals from the document feeder tray before lifting the lid on the printer.

To load an original on the scanner glass

Use these steps to load an original on the scanner glass.

1.Lift the scanner lid.

2.Load your original print-side down.

TIP: For more help on loading an original, refer to the engraved guides along

the edge of the glass.

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3. Close the lid.

Load an original in the automatic document feeder (ADF)

You can copy, scan, or fax a document by placing it in the ADF.

CAUTION: Do not load photos in the ADF; this might damage your photos. Use only media that is supported by the printer. For more information, see Tips for selecting and using media.

NOTE: Only single-sided documents can be scanned, copied, or faxed using the ADF. The ADF does not support double-sided documents.

NOTE: Some features, such as the Fit to Page copy feature, do not work when you load your originals in the ADF. You must load your originals on the glass.

To load an original in the ADF

Use these steps to load a document in the ADF.

1.Load your original print-side up into the ADF.

a. If you are loading an original printed in portrait orientation, place the pages so that the top edge of the document goes in first. If you are loading an original printed in landscape orientation, place the pages so that the left edge of the document goes in first.

b. Slide the media into the ADF until you hear a tone or see a message on the display indicating that the loaded pages were detected.

TIP: For more help on loading originals in the ADF, refer to the diagram engraved in the document feeder tray.

Load an original in the automatic document feeder (ADF)			19

Chapter 1

2.Slide the width guides inward until they stop at the left and right edges of the media.

Load media

This section provides instructions for loading media into the printer.

•Load standard-size media

•Load envelopes

•Load cards and photo paper

NOTE: Printing on custom-size media is not supported by this printer.

Load standard-size media

To load standard-size media

Use these instructions to load standard media. 1. Pull out the input tray as far as possible.

2. Slide the paper width guide out as far as possible.

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3.Insert the media print-side down in the tray.

Make sure the stack of media is inserted as far inside the printer as possible and does not exceed the line marking in the tray.

NOTE: Do not load paper while the printer is printing.

4.Slide the media guides in the tray until they touch the edge of the stack of media.

5.Push in the input tray until it snaps into place.

6. Pull out the tray extender.

Load media

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Chapter 1

Load envelopes

To load envelopes

Use these instructions to load an envelope. 1. Pull out the input tray as far as possible.

2.Slide out the paper width guides in the input tray as far as possible.

3.Insert the envelopes print-side down and load according to the graphic.

Make sure the stack of envelopes does not exceed the line marking in the tray.

NOTE: Do not load envelopes while the printer is printing.

4.Slide the media guides in the tray until they touch the edge of the stack of envelopes.

5.Push in the input tray until it snaps into place.

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6. Pull out the tray extender.

Load cards and photo paper

To load cards and photo paper

Use these instructions to load photo paper. 1. Pull out the input tray as far as possible.

2. Slide out the paper width guide in the input tray as far as possible.

Load media

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3.Insert the media print-side down in the tray.

Make sure the stack of media is inserted as far inside the printer as possible and does not exceed the line marking in the tray. If the photo paper has a tab along one edge, make sure the tab is pointing towards the front of the printer.

NOTE: Do not load paper while the printer is printing.

4.Slide the media guides in the tray until they touch the edge of the stack of media.

5.Push in the input tray until it snaps into place.

6. Pull out the tray extender.

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Maintain the printer

This section provides instructions for keeping the printer in top working condition. Perform these maintenance procedures as necessary.

•Clean the scanner glass and lid backing

•Clean the exterior

•Clean the ADF

Clean the scanner glass and lid backing

Dust or dirt on the scanner glass, scanner lid backing, or scanner frame can slow down performance, degrade the quality of scans, and affect the accuracy of special features such as fitting copies to a certain page size.

To clean the scanner glass and lid backing

1.Turn off the printer.

For more information, see Turn off the printer.

2.Lift the scanner lid.

Maintain the printer

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Chapter 1

3.Clean the glass and lid backing by using a soft, lint-free cloth that has been sprayed with a mild glass cleaner.

1

2

1	Lid backing
2	Scanner glass

CAUTION: Use only glass cleaner to clean the scanner glass. Avoid cleaners that contain abrasives, acetone, benzene, and carbon tetrachloride, all of which can damage the scanner glass. Avoid isopropyl alcohol because it can leave streaks on the glass.

CAUTION: Do not spray the glass cleaner directly on the glass. If too much glass cleaner is applied, the cleaner could leak under the glass and damage the scanner.

4.Dry the glass and lid backing with a dry, soft, lint-free cloth.

5.Close the scanner lid, and turn on the printer.

Clean the exterior

WARNING! Before cleaning the printer, turn the printer off by pressing the (Power) button, and unplug the power cord from the electrical socket.

Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off of the case. Keep fluids away from the interior of the printer, as well as from the printer control panel.

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