Gateway 90SI User Manual

Model 90si

Secure Fax Gateway

User's Guide

Secure Fax Products

Virginia, USA

Tel: [phone]

Toll-Free: 877-951-9800

Fax: [phone]

Help Line: 877-951-9814

E-Mail: [e-mail]

Web: www.gwfs.com

Help Line: 877-951-9814

Revision 4.8

11/4/2014

GateWay Fax Systems, inc.

Model 90si Secure Fax Gateway User's Guide

90si Quick Reference Guide

Your 90si comes from the factory set for the Secure Only mode, whereby the commercial (COTS) fax connects to the 90si’s FAX jack (the other two phone jacks remain empty) and the 90si’s RS-232 Data cable connects to the

Secure Data port of your crypto device. In this configuration the COTS fax can only be used for classified transac- tions with the crypto in Secure Data Mode.

Connecting the COTS fax, 90si and Crypto

This diagram shows the default (and recommended) factory configuration for the 90si. Shown are the rear panel of the 90si, Secure Telephone, Commercial-Off-The-Shelf (COTS) fax and the outside telepone line connection.

Although there are other 90si configurations, this one will work right out of the box. See Section 2.3, Choose a Configuration, for others.

90si Secure Fax Gateway

Rear Panel

FAX

Commercial-Off-The-Shelf

Fax Machine

5VDC Power

LINE

"Red"

(Set to Auto-Answer on 1 Ring)

Supply

Data Port

"Secure"

Secure Telephone

PSTN

Phone Line

/ Crypto

(Set to Async 9.6kbps)

Telephone

Wall Jack

Transmitting a Secure Fax

Step	Procedure
1.	Place a call on your secure telephone / crypto.
2.	Place it in secure data mode and set the handset on the table
3.	Load your document in the facsimile

4.Take the fax machine "off-hook", dial a "1" and press the big Start or Sent button.

("off-hook" button: look on your fax for Hook, Manual Dial, Monitor, OHD, etc.)

5.The fax will begin sending pages, one at a time, and will indicate when it's done.

6. When the fax is done, return the call to Secure or Clear Voice or disconnect.

Receiving a Secure Fax

Step	Procedure
1.	Answer the incoming call on your secure telephone
2.	Place it in secure data mode (either end may do this)
3.	Standby, the fax will be received automatically. (Set the fax to Auto-Answer mode)
4.	When the fax is done, return the call to Secure or Clear Voice or disconnect.

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GateWay Fax Systems, inc. Model 90si Secure Fax Gateway User's Guide

Table of Contents

90si Quick Reference Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Connecting the COTS fax, 90si and Crypto . .	. .	. .	. .	. .	. .	. .	. .	. .	. .	. .	.	.	2
Transmitting a Secure Fax . . . . . . . .	. .	. .	. .	. .	. .	. .	. .	. .	. .	. .	.	.	2
Receiving a Secure Fax . . . . . . . . . .	. .	. .	. .	. .	. .	. .	. .	. .	. .	. .	.		2

1..0	Getting Started . . . . . . . . . . . . . . . . . . . . . .	. . . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . . .5
1.1	Introduction										5
	What's New	. .	. .	. .	. .	. .	. .	. .	. .	. .	5
1.2	General Description and Bebefits of the 90si . .										.5
	What in the Box	. .	. .	. .	. .	. .	. .	. .	. .	. .	5
1.3	Looking at your 90si . . . . . . . . . . . .										.6

2..0	Installation . . . . . . . . . . . . . . . . . . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . .	. . . .	.	. 7
2.1	Choosing a COTS Fax . . . . . . . . . .	. . . . . . . . . . . . . . . .	. . .	.	7
2.2	Choose a Location . . . . . . . . . . . .	. . . . . . . . . . . . . . . .	. .	.	7
2.3	Choose a Configuration				7
2.3.1	Secure Only Configuration (Recommended)				8
2.3.2	Dual Mode Considerations	. . . . . . . . . . . . . . . .	. . .	.	8
2.3.3	Configuration Selection Chart . . . . . .				8
2.3.4	1-Line, Dual-Mode	. . . . . . . . . . . . . . . .	. . .	.	9
2.3.5	2-Line Dual-Mode . . . . . . . . . .				10
2.3.6	1-Line Dual-Mode with 910 Option . . . .	. . . . . . . . . . . . . . . .	. . .	.	11
2.3.7	1-Line Dual-Mode with an A/B Switch . . .	. . . . . . . . . . . . . . . .	. . .		.12
2.4	Setting Your Chosen Configuration	. . . . . . . . . . . . . . . .	. .	.	12
2.5	Print the Default Settings List . . . . . . . .				13
2.6	Setting Up Your Encryption Device . . . . . .	. . . . . . . . . . . . . . . .	. .	.	15
2.6.1	L-3 Secure Terminal Equipment (STE) . . .	. . . . . . . . . . . . . . . .	. . .		.15
2.6.2	L-3 OMNI / OMNIxi	. . . . . . . . . . . . . . . .	. . .		16
2.6.3	General Dynamics Sectera Wireline Terminal .				.17
2.6.4	General Dynamics Sectera vIPer	. . . . . . . . . . . . . . . .	. .	.	18
2.6.5	Motorola STU-IIB & STU-IIIA . . . . . .				19

3..0	Using your 90si . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. . .	. . .	. . .	. . .	. . .	. . . . . .		.	.20
3.1	Applying Power									20
3.2	Sending a Secure Fax									20
3.3	Receiving a Secure Fax	. .	. .	. .	. .	. .	. .	. .	.	20
3.4	Sending a Public Fax (Dual-Mode Configurations Only) . . .									20
3.5	Receiving a Public Fax (Dual-Mode Configurations Only) . .	. .	. .	. .	. .	. .	. .	. .	.	21
3.6	90si Status Lights									21
	Power-Up	. .	. .	. .	. .	. .	. .	. .		21
	Communication Errors . . . . . . . . . . . . . .									.21
3.7	System Errors	. .	. .	. .	. .	. .	. .	. .	.	21
	Selecting a Transmit Protocol . . . . . . . . . . . .									22
3.7.1	SCIP Async Protocol									22
3.7.2	MIL-STD-161 Protocols (Synchronous)	. .	. .	. .	. .	. .	. .	. .	.	22
	Handshake with FEC Off . . . . . . . . . . .									22
	Handshake with FEC On	. .	. .	. .	. .	. .	. .	. .		22
	Broadcast with FEC Off . . . . . . . . . . . .									.22
3.7.3	Broadcast with FEC On . . . . . . . . . . . .	. .	. .	. .	. .	. .	. .	. .		.22
	Full and Half Duplex									22

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GateWay Fax Systems, inc.

Model 90si Secure Fax Gateway User's Guide

Table of Contents (continued)

3.8	Setting and Using the Default Transmit Protocol	. .	. .	. .	. .	. .	. .	. .	. .	. .	. .		23
3.9	Using a One-Time Transmit Protocol Code . .												.24
4..0	If There's a problem . . . . . . . . . . . . . . . . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . . .25
4.1	How Will You Know . . . . . . . . . .	. .	. .	. .	. .	. .	. .	. .	. .	. .	. .		.25
	The 90si Front Panel LED's . . . . . .	. .	. .	. .	. .	. .	. .	. .	. .	. .	. .		.25
	Indicators On Your Fax Machine	. .	. .	. .	. .	. .	. .	. .	. .	. .	.	.	25
4.2	Find Your COTS Fax Manual Here . . . .												25
	Troubleshooting Tips . . . . . . . . . .	. .	. .	. .	. .	. .	. .	. .	. .	. .	. .		.25
	Fax Auto-Answer	. .	. .	. .	. .	. .	. .	. .	. .	. .	.	.	25
	90si Configuration . . . . . . . . . .												25
	Secure Data Mode . . . . . . . . . .	. .	. .	. .	. .	. .	. .	. .	. .	. .	.	.	25
	Interconnect Cables . . . . . . . . .	. .	. .	. .	. .	. .	. .	. .	. .	. .	.	.	25
	Make a Copy . . . . . . . . . . . .	. .	. .	. .	. .	. .	. .	. .	. .	. .	.	.	25
	Place a Call of the STE or Secure Phone												25
4.3	Send and Receive a Public Fax	. .	. .	. .	. .	. .	. .	. .	. .	. .	.	.	26
	When All Else Fails...Call Our Help Line . . .												26
5..0	Warranty Information . . . . . . . . . . . . . . . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. .	.	.26
6.0	Specifications . . . . . . . . . . . . . . . . . . . . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . . .26
6.1	General Specifications . . . . . . . . . .	. .	. .	. .	. .	. .	. .	. .	. .	. .	.	.	26
6.2	Digital Interface Specifications	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. .	.	27
7..0	Related Web Links . . . . . . . . . . . . . . . . . .												.28
8..0	Safety Information and FCC Requirements . . . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . .	. . . .28
9..0	Glossary . . . . . . . . . . . . . . . . . . . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

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GateWay Fax Systems, inc.

Model 90si Secure Fax Gateway User's Guide

1..0 Getting Started

1..1 Introduction

What's New

In 2010 we began shipping 90si's with a number of new features including the SCIP Interoperable Async Secure

Fax Protocol or Async for short. This protocols allows the 90si to communicate with all other Async capable se- cure fax using STE, OMNI, Sectera and other SCIP capable cryptos in Async Secure Data Mode. We also elimi- nated the DIP switches (on the bottom of the old units) used for setting the transmit protocol and configuration. Now, the user sets the default configuration and protocol using the attached fax's dial pad. The last major change is the addition of a remote software/firmware upgrade mechanism.

General Description and Benefits of the 90si

The 90si Secure Fax Gateway allows any current or future commercial fax device to connect to a STE, OMNI,

Sectera or other cryptographic device. That leaves the choice of facsimile features in your hands. You choose the fax that best suits your needs, such as: toner or ink-jet, multi-function or fax only, portable, high-volume/low- volume, computer-based fax, whatever you like !! The 90si also preserves your choices for the future by allowing you to easily and economically upgrade your fax machine as technology and requirements change or if your old fax simply wears out, as they all will. With all-in-one secure faxes, you must throw away your investment in the secure fax protocols (the 90si like electronics that they build into their faxes) along with the fax machine. Be- ing an external device, you retain your investment in the 90si and replace only the COTS fax machine (at COTS prices) when necessary.

Thank you for your purchase of the 90si Secure Fax Gateway.

1..2 What in the Box

Before you install the Easy-Fax 90si STU-III Gateway, make sure that you have received the following items:

90si Main Unit

AC Power Supply

AC Power Cord

Phone Cord

Additional items required for your 90si secure fax system are: 1. A COTS fax machine or a computer with fax capability

2. An operational STE, OMNI, SECTERA, STU-IIB or other cryptographic device.

3. An outside phone line.

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GateWay Fax Systems, inc.

Model 90si Secure Fax Gateway User's Guide

1..3 Looking at your 90si

The figures below indicate the location and functions of the 90si buttons, indicators and connectors.

Reset

Old -vs- New 90si: Button

• Old 90si has DIP switches on bottom.

• New Async-Capable 90si does not.

"Red" Data Connector RD-232, DB-25 pin

(required)

Power	Fault
Indicator	Indicator
(Green)	(Red)

5VDC Power		TEL LINE				FAX
Connector			STE					90si Phone
(required)		(optional)	(optional)			(required)		Connections

	Looking at your 90si
RESET Button	When pressed it causes a hardware and software reset. While the light is blink-
	ing, self-tests are executed. When the light is on steady, the unit is ready to
	operate.
FAULT Indicator (Red)	It illuminates for 90 seconds following an error condition and is off during
	normal operation.
POWER Indicator (Green)	When illuminated, power is applied and self-tests were successful.
STE "Red" Data Cable	This serial data cable is terminated with an RS-232 (25 Pin) connector that
(required)	goes to the "Red" Data Port on the back of your secure telephone or crypto.
FAX Connector	This connector is used for all configurations. It connects to the "Line" or "L"
(required)	jack on your COTS or computer-based fax.
STE Connector	Used only for the 1-Line, Dual-Mode configuration where it connects to the
(optional)	PSTN jack on the Secure Phone. It is not used for the Secure Only or 2-Line
	Dual-Mode configurations.
TEL LINE Connector	Used only for Dual-Mode configurations (1-Line Dual-Mode or 2-Line Dual-
(optional)	Mode) where it connects to a commercial 2-wire loop telephone line.
EXT.. 5VDC SUPPLY	This connects to the supplied 110-220VAC auto-sensing power supply.
(required)

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GateWay Fax Systems, inc.

Model 90si Secure Fax Gateway User's Guide

2..0 Installation

2..1 Choosing a COTS Fax

By the nature of their design, Secure Telephones require operator intervention to place and receive calls and transition those call into and out of Secure Voice, Secure Data and Clear Voice modes. It is for this reason that we recommend that you choose one of the more basic COTS faxes to connect to your 90si. All of the COTS faxes automated features will not function in the Secure environment.

If possible, choose a COTS fax with a Hook, Monitor or Manual-Dial button. This Hook button takes the fax machine off-hook just as if you had lifted the handset of a phone. Whatever it may be called, using this button to send a secure fax will cause the fax machine to enter what is usually called the "manual transmission" mode whereby pages are scanned and sent one at a time. In this way you will know, at a glance from across the room, the status of the transmission and when the transmission is complete.

Memory Issues:

Additionally, static or permanent memory can be an issue when handling classified document. Gateway Fax

Systems offers COTS faxes that have only dynamic memory, the contents of which is erased when the power is removed. Contact us if you wish to acquire one of these specially modified COTS faxes. And, as always, the 90si never retains any facsimile image data as it constantly overwrites image memory. Additionally, the memory chips used in the 90si are volatile. You may be doubly certain that no classified data remains in the 90si by depressing the Reset button, as image memory is also overwritten during the reset process.

2..2 Choose a Location

Pick a spot that is within five (5) feet of your COTS fax, secure telephone or crypto, telephone line connection(s) and an AC power outlet. We recommend that you place the COTS fax on the left and your Secure Telephone on the right with the 90si in between the two.

2.3Choose a Configuration

The 90si's primary function is to allow your COTS fax to become a secure fax. The simplest (and recommended) configuration is called the Secure Only. If you choose, however, your 90si based secure fax system can also be used to send and receive unclassified fax messages; See Section 2.3.2 Dual Mode Considerations.

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GateWay Fax Systems, inc.

Model 90si Secure Fax Gateway User's Guide

2.3.1Secure Only Configuration (Recommended)

This factory default configuration allows the attached COTS fax to function only as a secure fax. If you wish to process Public or Unclassified documents as well; see Section 2.3.2 Dual-Mode Considerations.

If your 90si is factory fresh, it is already pre-set to operate in this mode. If it has been in another location or you are unsure of the current setting, set the Configuration to (01) Secure Only. See Section 2.4, Setting Your Cho- sen Configuration for instructions on how to do this.

90si Secure Fax Gateway

Rear Panel

FAX

Commercial-Off-The-Shelf

Fax Machine

5VDC Power

LINE

(Set to Auto-Answer on 1 Ring)

Supply

"Red"

Data Port

"Secure"

Secure Telephone

PSTN

Phone Line

/ Crypto

(Set to Async 9.6kbps)

Telephone

Wall Jack

Figure 1: Default Factory Configuration, Secure Only

2..3..2 Dual Mode Considerations

We define Daul-Mode as any 90si configuration that allows the COTS fax to directly access an outside line, around the Secure Telephone, thus enabling the transmission and reception of unclassified faxes. The differentia- tion between sending a document using the Secure Phone's Secure Data Mode (a secure fax) and sending that same document to a non-secure fax is procedural. Therefore, if your 90si is configured for Dual-Mode, an un- trained operator could compromise a document. It is for this reason that the 90si is factory set to the Secure Only mode.

If untrained (regarding the 90si) people have access to your secure fax location, use the Secure Only Configura- tion and have the users go elsewhere for unclassified faxes. If, on the other hand, a limited number of people have access to the 90si, and they can all be trained on safe 90si operation, then one of the Dual-Mode configurations may be appropriate for the location.

If you wish to use your 90si system for both secure and non-secure (unclassified) fax documents choose one of the following dual-mode configurations.

2.3.3Configuration Selection Chart

The following chart will assist you in choosing the 90si configuration that best suits your requirements.

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GateWay Fax Systems, inc.			Model 90si Secure Fax Gateway User's Guide
Configuration	Secure	Non-Secure	Description
	Operation	Operation
Secure Only	Primary	n/a	For Secure Fax operation only (factory default setting); See
			Section 2.3.1 Secure Only Configuration.
2-Line Dual-	Primary	Primary	For primary Non-Secure fax and primary Secure fax operation
Mode			using 2 separate telephone lines; See Section 2.3.5.
1-Line Dual-	Primary	Secondary	For secondary Non-Secure fax and primary Secure fax opera-
Mode			tion using 1 telephone line for all functions; See Section 2.3.4.
1-Line Dual-	Manual	Manual	For manual, selective Secure and Non-Secure fax operation
Mode with an	Secure of	Secure of	using 1 telephone line for either Non-Secure fax OR Secure
A/B Switch	Non-Sec	Non-Sec	operation. See Section 2.3.7.
1-Line Dual-	Primary	Primary	For primary Non-Secure and primary Secure fax operation,
Mode with 910			automatically, using only 1 telephone line. See Section 2.3.6.
Option

NOTE: Primary is defined as a secure fax that operates as you would expect, without any unique or unusual steps. For non-secure fax operation, it means that the COTS fax will automatically answer an incoming non-se- cure fax call, just like all of the dedicated non-secure faxes you have used. Secondary means that an operator will have to be present to receive a non-secure fax call.

2..3..4 1-Line, Dual-Mode

With this configuration your fax will function as a Secondary non-secure fax as well as your primary secure fax.

Only one phone line is required, however an operator must be present to receive a non-secure fax.

Set the Configuration to (02) 1-Line Dual-Mode. See Section 2.4, Setting Your Chosen Configuration for in- structions on how to do this.

90si Secure Fax Gateway

Phone Line

Telephone

Rear Panel

TEL LINE

Wall Jack

		STE		FAX		Commercial-Off-The-Shelf
5VDC Power						Fax Machine
					LINE
						(Set to Auto-Answer on 1 Ring)
	Supply	"Red"
			PSTN
		Data Port
		Secure Telephone
		/ Crypto
		(Set to Async 9.6kbps)

Figure 2: 1-Line, Dual-Mode Configuration

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Model 90si Secure Fax Gateway User's Guide

2..3..5 2-Line Dual-Mode

With this configuration your fax will function as your Primary non-secure fax as well as your Primary secure fax. It requires two separate phone lines, one is your unclassified fax number and the other is your classified phone number. Incoming Non-Secure fax calls will be answered automatically, as long as the fax is not otherwise pro- cessing a secure fax. All of the automatic functions of the COTS fax will work in Non-Secure mode.

Set the Configuration to (03) 2-Line Dual-Mode. See Section 2.4, Setting Your Chosen Configuration for in- structions on how to do this.

Unclass Fax

90si Secure Fax Gateway

Phone Line

Telephone

Rear Panel

TEL LINE

Wall Jack

FAX

Commercial-Off-The-Shelf

5VDC Power

Fax Machine

LINE

(Set to Auto-Answer on 1 Ring)

Supply

"Red"

Data Port

"Secure"

Secure Telephone

PSTN

Phone Line

/ Crypto

(Set to Async 9.6kbps)

Telephone

Wall Jack

Figure 3: 2-Line, Dual-Mode Configuration

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