Gateway 9250C User Manual

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HP 9250C Digital Sender

User Guide

Copyright information

© 2007 Copyright Hewlett-Packard

Development Company, L.P.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Part number: CB472-90949

Edition 1, 6/2007

Trademark Credits

Linux is a U.S. registered trademark of Linus Torvalds.

Microsoft®, Windows®, and Windows NT® are U.S. registered trademarks of Microsoft Corporation.

Table of contents

1 Device basics

 

Device information ................................................................................................................................

2

Where to get more information ............................................................................................

2

Features ...............................................................................................................................................

3

Performance .........................................................................................................................................

4

ADF performance ................................................................................................................

4

Duty cycle ............................................................................................................................

4

Device software ....................................................................................................................................

5

Digital-sender software ........................................................................................................

5

Network components used for digital-sending .....................................................................................

6

Paper handling .....................................................................................................................................

7

Device parts .........................................................................................................................................

8

Space requirements ...........................................................................................................................

10

2 Control panel

 

Use the control panel .........................................................................................................................

12

Control-panel layout ...........................................................................................................

12

Home screen .....................................................................................................................

13

Buttons on the touchscreen ...............................................................................................

14

Control-panel help system .................................................................................................

14

Navigate the Administration menu .....................................................................................................

15

Information menu ...............................................................................................................................

15

Default Job Options menu ..................................................................................................................

16

Default Options for Originals ..............................................................................................

16

Image Adjustment ..............................................................................................................

16

Default E-mail Options .......................................................................................................

17

Default Send to Folder Options .........................................................................................

18

Time/Scheduling menu .......................................................................................................................

19

Management menu ............................................................................................................................

20

Initial Setup menu ...............................................................................................................................

21

Networking and I/O ............................................................................................................

21

E-mail Setup ......................................................................................................................

28

Send Setup menu ..............................................................................................................

28

Device Behavior menu .......................................................................................................................

29

Troubleshooting menu ........................................................................................................................

30

Resets menu ......................................................................................................................................

30

Service menu .....................................................................................................................................

30

3 Connectivity

 

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Novell NetWare support .....................................................................................................................

32

Network configuration .........................................................................................................................

33

Configure TCP/IPv4 parameters ........................................................................................

33

Set an IP address ..............................................................................................

33

Set the subnet mask .........................................................................................

34

Set the default gateway .....................................................................................

34

Configure TCP/IPv6 parameters ........................................................................................

35

HP Jetdirect EIO print servers ...........................................................................................

35

4 Use device features

 

Load media .........................................................................................................................................

38

Load media on the scanner glass ......................................................................................

38

Load the automatic document feeder (ADF) ......................................................................

38

Use the keyboard ...............................................................................................................................

40

Basic send information .......................................................................................................................

41

Log in .................................................................................................................................

41

Change settings for the current job ....................................................................................

41

Cancel send .......................................................................................................................

42

Configure the device to send e-mail ...................................................................................................

43

Supported protocols ...........................................................................................................

43

Configure e-mail server settings ........................................................................................

43

Find gateways ....................................................................................................................

44

Find the SMTP gateway from the device control panel .....................................

44

Find the SMTP gateway from an e-mail program .............................................

44

Send an e-mail ...................................................................................................................................

45

Use the Send E-mail screen ..............................................................................................

45

Send a document ...............................................................................................................

45

Use the auto-complete function .........................................................................................

46

Use the address book ........................................................................................................

46

Create a recipient list ........................................................................................

46

Use the local address book ...............................................................................

47

Add e-mail addresses to the local address book ..............................

47

Delete e-mail addresses from the local address book ......................

47

Scan to a folder ..................................................................................................................................

48

Scan to a workflow destination ...........................................................................................................

49

Send a digital fax ................................................................................................................................

50

5 Manage and maintain the device

 

Use information pages .......................................................................................................................

52

Use the embedded Web server ..........................................................................................................

53

Open the embedded Web server by using a network connection .....................................

53

Embedded Web server sections ........................................................................................

54

Use HP Web Jetadmin software ........................................................................................................

56

Controlling digital-sending security .....................................................................................................

57

Network authentication ......................................................................................................

57

Secure e-mail .....................................................................................................................

57

Restrict software access ....................................................................................................

57

Security lock ......................................................................................................................

57

Replace supplies and parts ................................................................................................................

58

Replace the mylar sheet ....................................................................................................

58

iv

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Replace the ADF Maintenance Kit .....................................................................................

58

Clean the device .................................................................................................................................

60

Clean the exterior ..............................................................................................................

60

Clean the glass ..................................................................................................................

60

Clean the touchscreen .......................................................................................................

60

Clean the ADF delivery system .........................................................................................

60

Clean the ADF rollers ........................................................................................................

61

Upgrade the firmware .........................................................................................................................

64

Determine the current level of firmware .............................................................................

64

Download new firmware from the HP Web site .................................................................

64

Use FTP to upgrade the firmware on a direct network connection ....................................

64

Use a USB connection to upgrade the device firmware ....................................................

66

Use HP Web Jetadmin to upgrade the firmware ...............................................................

66

Upgrade the HP Jetdirect Inside firmware .........................................................................

67

Calibrate the scanner .........................................................................................................................

68

6 Problem solving

 

Sources for information about problems ............................................................................................

70

Control-panel messages ....................................................................................................................

71

Control-panel message types ............................................................................................

71

Resolve control-panel messages .......................................................................................

71

Jams ...................................................................................................................................................

75

Avoid jams .........................................................................................................................

75

Clear jams ..........................................................................................................................

75

Solve e-mail problems ........................................................................................................................

77

Validate the e-mail server (SMTP gateway) address ........................................................

77

Validate the LDAP gateway address .................................................................................

77

Appendix A Service and support

 

Hewlett-Packard limited warranty statement ......................................................................................

79

Customer self repair warranty service ................................................................................................

81

Hewlett-Packard limited warranty statement for software ..................................................................

82

Availability of support and service ......................................................................................................

83

HP maintenance agreements .............................................................................................................

84

Next-Day Onsite Service ...................................................................................................

84

Appendix B Specifications

 

Physical specifications .......................................................................................................................

86

Electrical specifications ......................................................................................................................

86

Power consumption specifications .....................................................................................................

86

Environmental specifications .............................................................................................................

87

Acoustic emissions .............................................................................................................................

87

Appendix C Regulatory information

 

FCC regulations .................................................................................................................................

90

Environmental Product Stewardship program ....................................................................................

91

Protecting the environment ................................................................................................

91

Ozone production ..............................................................................................................

91

Power consumption ...........................................................................................................

91

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Plastics ..............................................................................................................................

91

Material restrictions ............................................................................................................

91

Disposal of waste equipment by users in private households in the European Union ......

92

Material Safety Data Sheet (MSDS) ..................................................................................

92

For more information .........................................................................................................

92

Declaration of conformity ....................................................................................................................

93

Country-/region-specific safety statements ........................................................................................

94

Canadian DOC regulations ................................................................................................

94

VCCI statement (Japan) ....................................................................................................

94

EMI statement (Korea) .......................................................................................................

94

Index ...................................................................................................................................................................

95

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1 Device basics

Device information

Features

Performance

Device software

Network components used for digital-sending

Paper handling

Device parts

Space requirements

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1

Device information

The HP 9250C Digital Sender connects directly to your network converts black-and-white and color documents, drawings, and photographs into an electronic form and then distributes them directly to several kinds of destinations. You can also install the included HP Digital Sending Software (HP DSS) program to use advanced digital sending features such as send-to-workflow with optical character recognition (OCR).

Installing the device is simply a matter of connecting it to your network and configuring the digital-sending features. The digital sender operates as a standalone unit on the network and does not require network privileges for administration.

Where to get more information

The following table outlines the digital sending features that are available, and where to find more information about these features. All of the documentation listed in this table can be found on the documentation CD that came in the box with the device.

Feature

Description

For more information

 

 

 

Scan to E-mail

Scan a document and send it to any e-mail

User guide or DSS support guide

 

address.

 

 

 

 

Scan to Folder

Scan a document to a network folder. More

EWS user guide

 

than one folder destination can be

 

 

configured.

 

Address Book for E-mail and Fax

Enter names and e-mail addresses or names and fax numbers for e-mail and fax recipients into the device's address book. This feature can also be used to manage the fax speed dials list.

User guide (EWS user guide for detailed information)

User PIN Authentication

Enter names and personal identification

EWS user guide

 

numbers (PIN) so that only authorized users

 

 

can use specific features of the device.

 

 

 

 

LDAP Addressing

Configure the device to search an LDAP

EWS user guide or DSS support guide

 

(Lightweight Directory Access Protocol)

 

 

directory for names and e-mail addresses.

 

 

This feature makes the addressing of send to

 

 

e-mail jobs easier.

 

 

 

 

LDAP Authentication

Configure the device to require user

EWS user guide

 

authentication to use specific device

 

 

features. This feature relies on an existing

 

 

LDAP infrastructure, and can be configured

 

 

to support LDAP over a Secure Sockets

 

 

Layer (SSL).

 

 

 

 

Kerberos Authentication

Configure the device to require user

EWS user guide

 

authentication to use specific features of the

 

 

device. This feature relies on an existing

 

 

Kerberos Realm infrastructure. A Microsoft

 

 

Windows Domain environment supports

 

 

Kerberos natively.

 

 

 

 

DSS LAN Fax

Use the device to route fax jobs via an

DSS support guide

 

existing LAN fax infrastructure.

 

 

 

 

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Feature

Description

For more information

 

 

 

DSS Send to Folder

Scan a document to a network folder. More

DSS support guide

 

than one folder destination can be

 

 

configured.

 

 

 

 

DSS Workflow

Scan a document and capture information

DSS support guide

 

about the scanned document by prompting

 

 

the user. The document can then be routed

 

 

to another application. This feature can be

 

 

configured to use OCR (Optical Character

 

 

Recognition).

 

 

 

 

DSS Windows Negotiated

Configure the device to require user

DSS support guide

Authentication

authentication to use specific features of the

 

 

device. This feature relies on an existing

 

 

Microsoft Windows domain infrastructure.

 

 

 

 

DSS LDAP Authentication

Configure the device to require user

DSS support guide

 

authentication to use specific features of the

 

 

device. This feature relies on an existing

 

 

LDAP infrastructure.

 

 

 

 

Features

The digital sender includes the following features:

Digital sending—Send scanned files to e-mail addresses, fax destinations, and network folders. Advanced digital-sending functions are carried out by the HP Digital Sending Software (HP DSS), which is included with the device.

ADF—The legal-size ADF accepts up to 50 pages, and includes built-in duplexing for scanning both sides of a double-sided document.

Interactive touchscreen control panel—Intuitive onscreen menus and wizards help you to complete digital-sending tasks.

Flatbed scanner—The letter/A4-size scanner can scan in both black-and-white and color, with the ability to scan up to 1 mm (0.04 inch) from the paper edge.

Memory—The device comes standard with 256 megabytes (MB) of random access memory (RAM).

Hard disk—The device includes a 40-gigabyte (GB) internal hard drive for storing documents and settings.

Connectivity—The device provides a 10/100Base-T port, through Jetdirect Inside an HP Jetdirect Fast Ethernet port, and an enhanced input/output (EIO) expansion slot for connectivity.

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Features 3

Performance

The following sections give specific performance statistics for the digital sender.

ADF performance

The following table shows the images per minute (ipm) speed of the digital sender ADF.

Mode

Dots per inch (dpi)

Speed (ipm), A4

Speed (ipm), letter

 

 

 

 

Simplex mono mode

600 x 600

52

54

 

 

 

 

 

600 x 300

53

55

 

 

 

 

Simplex color mode

600 x 600

29

31

 

 

 

 

 

600 x 300

29

31

 

 

 

 

Duplex mono mode

600 x 600

24

25

 

 

 

 

 

600 x 300

24

25

 

 

 

 

Duplex color mode

600 x 600

18

18

 

 

 

 

 

600 x 300

18

18

 

 

 

 

Duty cycle

The maximum duty cycle is 60,000 total images scanned per month.

The monthly usage is 3,600 pages per month.

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Device software

Digital-sender software

To take advantage of advanced digital-sender features such as scanning with OCR or sending to a workflow, you can install the HP Digital Sending Software Version 4 (HP DSS) that is provided on a CDROM with the device. This software runs as a service on a network server. It is not necessary to install any software or drivers on individual user's computers.

See the HP Digital Sending Software Support Guide on the documentation CD for software installation and configuration instructions.

The most recent software updates are available on the Internet at www.hp.com/support/dss.

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Device software 5

Network components used for digital-sending

The following table describes the network components used for digital sending.

Component

Description

 

 

Network server running Windows® 2000 The server contains the following components:

Professional, Server, or Advanced Server;

Windows XP Professional; or Windows HP DSS

Server 2003 Standard or Enterprise Server

HP MFP DSS Configuration Utility—used to configure and monitor digitalsending features after the HP DSS program has been installed

Windows 2000 Fax service—required only when the Windows 2000 Fax service is the method of fax transport

Network

Fast Ethernet 100Base-TX or Ethernet 10Base-T

 

 

 

 

 

 

 

Digital senders or HP multi-function

An HP DSS server can support up to 1000 HP 9250C Digital Senders, HP 9200C

peripheral (MFP) devices

Digital Senders, or MFP devices on the same network. Each device can be

 

individually configured to support any or all of the digital-sending options.

 

 

 

 

 

 

 

 

 

 

 

 

NOTE: HP DSS does not support the HP 9100C or 8100C Digital

 

 

 

 

 

 

 

 

 

Senders.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Web browser

Users can use a Web browser from any computer on the network to configure

 

and monitor the digital sender by using HP Web Jetadmin, or the digital sender's

 

embedded Web server.

 

 

SMTP-enabled e-mail server

This gateway facilitates the e-mail and Internet fax digital-sending options.

 

 

LAN fax server (requires DSS)

A LAN fax server is a network device that centrally handles the sending and

 

receiving of large numbers of fax jobs. HP DSS can be used to configure the

 

digital sender to route outgoing faxes to a LAN fax server.

 

 

LDAP server

An LDAP server is a directory server that contains recipients' names and e-mail

 

addresses and supports Lightweight Directory Access Protocol (LDAP). HP DSS

 

uses the LDAP server to obtain addresses for the digital-sender address book.

 

 

FTP server

A file transfer protocol (FTP) server can be used as a destination for documents

 

scanned by the digital sender.

 

 

Domain controller/Novell directory server

In order to support user authentication, the digital sender must have access to

(requires DSS)

a domain controller or Novell directory server in order to validate the user's login

 

information.

 

 

Network printer (requires DSS)

A network printer can be set up as a destination for documents scanned by the

 

digital sender.

 

 

Kerberos Domain Controller

A Kerberos Domain Controller (KDC) provides Kerberos Authentication services

 

on the network. A Windows Domain Controller can be configured to act as a

 

Kerberos Domain Controller.

 

 

Novell Network Support (requires DSS)

If Novell file servers are used on the network, HP DSS can write files into network

 

folders and support network fax folders that reside on Novell servers. The Novell

 

client software must be installed on the network and be configured correctly

 

before Novell-specific attributes can be configured in HP DSS.

 

 

 

 

 

 

 

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Paper handling

The HP 9250C Digital Sender supports the following standard paper sizes:

Letter: 215.9 x 279 mm (8.5 x 11 inches)

Executive: 190 x 254 mm (7.5 x 10 inches)

A4: 210 x 297 mm (8.3 x 11.7 inches)

A5: 148 x 210 mm (5.83 x 8.27 inches)

B5: 176 x 250 mm (6.9 x 9.8 inches)

Legal (from the ADF only): 215.9 x 355.6 mm (8.5 x 14 inches) Paper weight: 60 to 120 g/m2 (16 to 32 lb)

Up to 50 sheets of paper can be stacked in the ADF, with a maximum height of 5 mm (0.2 inch).

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Paper handling 7

Device parts

Before using the digital sender, familiarize yourself with its parts.

42

14

43

4

45

6

1Control panel

2Jam release button

3Output bin

4ADF input bin

5External Qwerty keyboard (pull to open)

6On/off switch

12

13

7ADF cable

8Control-panel cable

910/100Base-T network port

10EIO slot

11USB host port

8 Chapter 1 Device basics

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12USB device port

13Power connector

14Scanner lock

15Serial number

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Device parts 9

Space requirements

The following figures illustrate the space requirements for the HP 9250C Digital Sender.

NOTE: The digital sender requires 90 mm (3.5 inches) of free space behind the device in order to fully open the top.

10 Chapter 1 Device basics

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2 Control panel

Use the control panel

Navigate the Administration menu

Information menu

Default Job Options menu

Time/Scheduling menu

Management menu

Initial Setup menu

Device Behavior menu

Troubleshooting menu

Resets menu

Service menu

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11

Use the control panel

The control panel has a VGA touchscreen that provides access to all device functions. Use the buttons and numeric keypad to control jobs and the device status. The LEDs indicate overall device status.

Control-panel layout

The control panel includes a touchscreen graphical display, job-control buttons, a numeric keypad, and three light-emitting diode (LED) status lights.

1

Attention light

The Attention light indicates that the device has a condition that requires

 

 

intervention, such as an error message on the touchscreen.

 

 

 

2

Data light

The Data light indicates that the device is receiving data.

 

 

 

3

Ready light

The Ready light indicates that the device is ready to begin processing a job.

 

 

 

4

Brightness-adjustment dial

Turn the dial to control the brightness of the touchscreen.

 

 

 

5

Touchscreen graphical display

Use the touchscreen to open and set up all device functions.

 

 

 

6

Numeric keypad

Use the keypad to type numeric values, such as a fax number.

 

 

 

7

Sleep button and light

If the device is inactive for a long period of time, it automatically enters Sleep

 

 

mode. To place the device into Sleep mode or to reactivate the device, press

 

 

the Sleep button. When the light is glowing, the device is in Sleep mode.

 

 

 

8

Reset button

Resets the job settings to factory or user-defined default values.

 

 

 

9

Stop button

Stops the active job. While stopped, the control panel shows the options for

 

 

the stopped job (for example, if you press Stop while the device is

 

 

processing an e-mail job, the control panel message prompts you to cancel

 

 

or resume the job).

 

 

 

10

Start button and light

Starts digital sending, or resumes a job that has been interrupted. When the

 

 

light is glowing, the device is ready to start scanning.

 

 

 

12 Chapter 2 Control panel

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Home screen

The home screen provides access to the device features, and it indicates the current status of the device.

NOTE: Depending on how the system administrator has configured the device, the features that appear on the home screen can vary.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

Features

 

Depending on how the system administrator has configured the device, the features that appear

 

 

 

 

 

 

 

 

 

 

in this area can include any of the following items:

 

 

 

 

 

 

 

 

 

 

 

Fax

 

 

 

 

 

 

 

 

 

 

 

E-mail

 

 

 

 

 

 

 

 

 

 

 

Secondary E-mail

 

 

 

 

 

 

 

 

 

 

 

Network Folder

 

 

 

 

 

 

 

 

 

 

 

Supplies Status

 

 

 

 

 

 

 

 

 

 

 

Administration

 

 

 

 

2

Device status line

 

The status line provides information about the overall device status. Various buttons appear in

 

 

 

 

 

 

 

 

 

 

this area, depending on the current status. For a description of each button that can appear in

 

 

 

 

 

 

 

 

 

 

the status line, see Buttons on the touchscreen on page 14.

 

 

 

 

3

Help button

 

Touch the Help button to open the embedded help system.

 

 

 

 

4

Scroll bar

 

Touch the up or down arrows on the scroll bar to see the complete list of available features.

 

 

 

 

5

Network Address

 

Touch Network Address to find information about the network connection.

 

button

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6

Date and time

 

The current date and time appear here. The system administrator can select the format that

 

 

 

 

 

 

 

 

 

 

the device uses to show the date and time, for example 12-hour format or 24-hour format.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Use the control panel 13

Buttons on the touchscreen

The status line on the touchscreen provides information about the status of the device. Various buttons can appear in this area. The following table describes each button.

Home button. Touch the home button to go to the Home screen from any other screen.

Start button. Touch the Start button to begin the action for the feature that you are using.

NOTE: The name of this button changes for each feature. For example, in the E-mail feature, the button is named Send E-mail.

Stop button. If the device is processing a fax job, the Stop button appears instead of the Start button.

Touch the Stop button to halt the current job. The device prompts you to cancel the job or to resume it.

Error button. The error button appears whenever the device has an error that requires attention before it can continue. Touch the error button to see a message that describes the error. The message also has instructions for solving the problem.

Warning button. The warning button appears when the device has a problem but can continue functioning. Touch the warning button to see a message that describes the problem. The message also has instructions for solving the problem.

Help button. Touch the help button to open the built-in online Help system. For more information, see

Control-panel help system on page 14.

Control-panel help system

The device has a built-in Help system that explains how to use each screen. To open the Help system, touch the Help button () in the upper-right corner of the screen.

For some screens, the Help opens to a global menu where you can search for specific topics. You can browse through the menu structure by touching the buttons in the menu.

For screens that contain settings for individual jobs, the Help opens to a topic that explains the options for that screen.

If the device alerts you of an error or warning, touch the error () or warning () button to open a message that describes the problem. The message also contains instructions to help solve the problem.

14 Chapter 2 Control panel

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Navigate the Administration menu

From the Home screen, touch Administration to open the menu structure. You might need to scroll to the bottom of the Home screen to see this feature.

The Administration menu has several sub-menus, which are listed on the left side of the screen. Touch the name of a menu to expand the structure. A plus sign (+) next to a menu name means that it contains sub-menus. Continue opening the structure until you reach the option that you want to configure. To return to the previous level, touch Back.

To exit the Administration menu, touch the Home button () in the upper-left corner of the screen.

The device has built-in Help that explains each of the features that are available through the menus. Help is available for many menus on the right-hand side of the touchscreen. Or, to open the global Help

system, touch the Help button () in the upper-right corner of the screen.

The tables in the sections that follow indicate the overall structure of each menu.

Information menu

Use this menu to view information pages that are stored internally on the device.

Table 2-1 Information menu

Menu item

Sub-menu item

Values

Description

 

 

 

 

Configuration/Status

Configuration Page

Show (button)

Configuration pages that show the current device

Pages

 

 

settings.

 

 

 

 

 

Usage Page

OK (button)

Shows information about the number of pages that

 

 

 

have been scanned on each paper type and size.

 

 

 

 

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Navigate the Administration menu 15

Default Job Options menu

Use this menu to define the default job options for each function. If the user does not specify the job options when creating the job, the default options are used.

The Default Job Options menu contains the following sub-menus:

Default Options for Originals

Image Adjustment

Default E-mail Options

Default Send to Folder Options

Default Options for Originals

Menu item

Values

Description

 

 

 

Paper Size

Select a paper size from the list.

Select the paper size that is most often used for copy or scan

 

 

originals.

 

 

 

Number of Sides

1

Select whether copy or scan originals are most often single-sided or

 

 

double-sided.

 

2

 

 

 

 

 

Orientation

Portrait

Select the orientation that is most often used to scan originals. Select

 

 

Portrait if the short edge is at the top or select Landscape if the long

 

Landscape

 

edge is at the top.

 

 

 

Optimize Text/Picture

Manually Adjust

Use this setting to optimize the output for a particular type of original.

 

 

You can optimize the output for text, pictures, or a mixture.

 

Text

 

If you select Manually Adjust, you can specify the mix of text and

 

 

 

Photograph

 

pictures that will most often be used.

 

 

 

Image Adjustment

Menu item

Values

Description

 

 

 

Darkness

Adjust the value within the range.

Use the setting to adjust the lightness or darkness of the output.

 

 

 

Background Cleanup

Adjust the value within the range.

Increase the Background Cleanup setting to remove faint images

 

 

from the background or to remove a light background color.

 

 

 

Sharpness

Adjust the value within the range.

Adjust the Sharpness setting to clarify or soften the image.

 

 

 

16 Chapter 2 Control panel

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Default E-mail Options

Use this menu to set default options for e-mails that are sent from the device.

Menu item

Values

Description

 

 

 

Document File Type

PDF (default)

Choose the file format for the e-mail.

 

JPEG

 

 

TIFF

 

 

M-TIFF

 

 

 

 

Output Quality

High (large file)

Choosing higher quality for output increases the size of the output

 

Medium (default)

file.

 

 

 

Low (small file)

 

 

 

 

Resolution

75 DPI

Use this feature to select the resolution. Use a lower setting to create

 

150 DPI (default)

smaller files.

 

 

 

200 DPI

 

 

300 DPI

 

 

 

 

Color/Black

Color scan (default)

Specify whether the e-mail will be in black or in color.

 

Black/white scan

 

 

 

 

TIFF Version

TIFF 6.0 (default)

Use this feature to specify the TIFF version to use when saving

 

TIFF (Post 6.0)

scanned files.

 

 

 

 

 

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Default Job Options menu 17

Default Send to Folder Options

Use this menu to set default options for scan jobs sent to the computer.

Menu item

Values

Description

 

 

 

Color/Black

Color scan

Specify whether the file will be in black or in color.

 

Black/white scan (default)

 

 

 

 

Document File Type

PDF (default)

Choose the file format for the file.

 

M-TIFF

 

 

TIFF

 

 

JPEG

 

 

 

 

TIFF version

TIFF 6.0 (default)

Use this feature to specify the TIFF version to use when saving

 

TIFF (post 6.0)

scanned files.

 

 

 

 

 

Output Quality

High (large file)

Choosing higher quality for output increases the size of the output

 

Medium (default)

file.

 

 

 

Low (small file)

 

 

 

 

Resolution

75 DPI

Use this feature to select the resolution. Use a lower setting to create

 

150

DPI (default)

smaller files.

 

 

 

200

DPI

 

 

300

DPI

 

 

400

DPI

 

 

600

DPI

 

 

 

 

 

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Time/Scheduling menu

Use this menu to set options for setting the time and for setting the device to enter and exit Sleep mode.

NOTE: Values shown with "(default)" are the factory-default values. Some menu items have no default.

Menu item

Sub-menu item

Sub-menu item

Values

Description

 

 

 

 

 

Date/Time

Date Format

 

YYYY/MMM/DD

Use this feature to set the current date and

 

 

 

(default)

time, and to set the date format and time

 

 

 

MMM/DD/YYYY

format that are used to time-stamp outgoing

 

 

 

faxes.

 

 

 

DD/MMM/YYYY

 

 

 

 

 

 

 

Date

Month

 

 

 

 

Day

 

 

 

 

Year

 

 

 

Time Format

12 hour (AM/PM)

 

 

(default)

 

 

24 hour

 

 

 

 

Time

Hour

 

 

Minute

 

 

AM

 

 

PM

 

 

Sleep Delay

1 minute

 

 

20 minutes

 

 

30 minutes (default)

 

 

45 minutes

 

 

1 hour (60 minutes)

 

 

90 minutes

 

 

2 hours

 

 

4 hours

Use this feature to select the time interval that the device should remain inactive before entering Sleep mode.

Wake Time

Monday

Off (default)

 

Tuesday

Custom

 

Wednesday

 

 

Thursday

 

 

Friday

 

 

Saturday

 

 

Sunday

 

Select Custom to set a wake time for each day of the week. The device exits sleep mode according to this schedule. Using a sleep schedule helps conserve energy and prepares the device for use so that users do not have to wait for it to warm up.

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Time/Scheduling menu 19

Management menu

Use this menu to set up global device-management options.

NOTE: Values shown with "(default)" are the factory-default values. Some menu items have no default.

Table 2-2 Management menu

Menu item

Values

Description

 

 

 

Sleep mode

Disable

Use this feature to customize the Sleep mode settings for this

 

Use Sleep Delay (default)

device.

 

Select Use Sleep Delay to set the device to enter Sleep mode after

 

 

 

 

the delay that is specified in the Time/Scheduling menu.

 

 

 

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Initial Setup menu

The Initial Setup menu contains the sub-menus shown:

Networking and I/O menu

E-mail Setup menu

Send Setup menu

NOTE: Values shown with "(default)" are the factory-default values. Some menu items have no default.

Networking and I/O

Menu item

Sub-menu item

Values

Description

 

 

 

 

I/O Timeout

Select a value in the

 

range. The factory default

 

setting is 15 seconds.

I/O timeout refers to the elapsed time before a job fails. If the stream of data that the device receives for a job gets interrupted, this setting indicates how long the device will wait before it reports that the job has failed.

Embedded Jetdirect

See Table 2-3 Jetdirect sub-menus on page 21 for the list of options.

 

 

EIO <X> Jetdirect

 

 

 

Table 2-3 Jetdirect sub-menus

Menu item

Sub-menu item

Sub-menu item

Values and Description

 

 

 

 

TCP/IP

Enable

 

Off: Disable the TCP/IP protocol.

 

 

 

On (default): Enable the TCP/IP protocol.

 

 

 

 

 

Host Name

 

An alphanumeric string, up to 32 characters, used to

 

 

 

identify the device. This name is listed on the

 

 

 

HP Jetdirect configuration page. The default host name

 

 

 

is NPIxxxxxx, where xxxxxx is the last six digits of the

 

 

 

LAN hardware (MAC) address.

 

 

 

 

 

IPV4 Settings

Config Method

Specifies the method that TCP/IPv4 parameters will be

 

 

 

configured on the HP Jetdirect print server.

 

 

 

Bootp: Use BootP (Bootstrap Protocol) for automatic

 

 

 

configuration from a BootP server.

 

 

 

DHCP: Use DHCP (Dynamic Host Configuration

 

 

 

Protocol) for automatic configuration from a DHCPv4

 

 

 

server. If selected and a DHCP lease exists, DHCP

 

 

 

Release and DHCP Renew menus are available to set

 

 

 

DHCP lease options.

 

 

 

Auto IP: Use automatic link-local IPv4 addressing. An

 

 

 

address in the form 169.254.x.x is assigned

 

 

 

automatically.

 

 

 

Manual: Use the Manual Settings menu to configure

 

 

 

TCP/IPv4 parameters, such as an IPv4 address like

 

 

 

123.123.123.123.

 

 

 

 

ENWW

Initial Setup menu 21

Table 2-3 Jetdirect sub-menus (continued)

Menu item

Sub-menu item

Sub-menu item

Values and Description

 

 

 

 

 

 

DHCP Release

This menu appears if Config Method was set to

 

 

 

DHCP and a DHCP lease for the print server exists.

 

 

 

No (default): The current DHCP lease is saved.

 

 

 

Yes: The current DHCP lease and the leased IP

 

 

 

address are released.

 

 

 

 

 

 

DHCP Renew

This menu appears if Config Method was set to

 

 

 

DHCP and a DHCP lease for the print server exists.

 

 

 

No (default): The print server does not request to renew

 

 

 

the DHCP lease.

 

 

 

Yes: The print server requests to renew the current

 

 

 

DHCP lease.

 

 

 

 

 

 

Manual Settings

(Available only if Config Method is set to Manual)

 

 

 

Configure parameters directly from the device control

 

 

 

panel:

 

 

 

IP Address: The unique IP address of the device

 

 

 

(n.n.n.n), where n is a value from 0 to 255.

 

 

 

Subnet Mask: The subnet mask for the device

 

 

 

(m.m.m.m), where m is a value from 0 to 255.

 

 

 

Syslog Server: The IP address of the syslog server

 

 

 

used to receive and log syslog messages.

 

 

 

Default Gateway: The IP address of the gateway or

 

 

 

router used for communications with other networks.

 

 

 

Idle Timeout: The time period, in seconds, after which

 

 

 

an idle TCP print data connection is closed (default is

 

 

 

270 seconds, 0 disables the timeout).

 

 

 

 

 

 

Default IP

Specify the IP address to default to when the print

 

 

 

server is unable to obtain an IP address from the

 

 

 

network during a forced TCP/IP reconfiguration (for

 

 

 

example, when manually configured to use BootP or

 

 

 

DHCP).

 

 

 

Auto IP: A link-local IP address 169.254.x.x is set.

 

 

 

Legacy: The address 192.0.0.192 is set, consistent

 

 

 

with older HP Jetdirect devices.

 

 

 

 

 

 

Primary DNS

Specify the IP address (n.n.n.n) of a Primary DNS

 

 

 

Server.

 

 

 

 

 

 

Secondary DNS

Specify the IP address (n.n.n.n) of a Secondary

 

 

 

Domain Name System (DNS) Server.

 

 

 

 

 

IPV6 Settings

Enable

Use this item to enable or disable IPv6 operation on the

 

 

 

print server.

 

 

 

Off (default): IPv6 is disabled.

 

 

 

On: IPv6 is enabled.

 

 

 

 

 

 

Address

Use this item to manually configure an IPv6 address.

 

 

 

 

22 Chapter 2 Control panel

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Table 2-3 Jetdirect sub-menus (continued)

Menu item

Sub-menu item

Sub-menu item

Values and Description

 

 

 

 

 

 

 

Manual Settings: Use the Manual Settings menu to

 

 

 

enable and manually configure a TCP/ IPv6 address in

 

 

 

the format of 123.123.123.123.

 

 

 

 

 

 

DHCPV6 Policy

Router Specified: The stateful auto-configuration

 

 

 

method to be used by the print server is determined by

 

 

 

a router. The router specifies whether the print server

 

 

 

obtains its address, its configuration information, or

 

 

 

both from a DHCPv6 server.

 

 

 

Router Unavailable: If a router is not available, the print

 

 

 

server should attempt to obtain its stateful

 

 

 

configuration from a DHCPv6 server.

 

 

 

Always: Whether or not a router is available, the print

 

 

 

server always attempts to obtain its stateful

 

 

 

configuration from a DHCPv6 server.

 

 

 

 

 

 

Primary DNS

Use this item to specify an IPv6 address for a primary

 

 

 

DNS server that the print server should use.

 

 

 

 

 

 

Manual Settings

Use this item to manually set IPv6 addresses on the

 

 

 

print server.

 

 

 

Enable: Select this item and choose On to enable

 

 

 

manual configuration, or Off to disable manual

 

 

 

configuration.

 

 

 

Address: Use this item to type a 32-hexadecimal digit

 

 

 

IPv6 node address that uses the colon hexadecimal

 

 

 

syntax.

 

 

 

 

 

Proxy Server

 

Specifies the proxy server to be used by embedded

 

 

 

applications in the device. A proxy server is typically

 

 

 

used by network clients for Internet access. It caches

 

 

 

Web pages, and provides a degree of Internet security,

 

 

 

for those clients.

 

 

 

To specify a proxy server, enter its IPv4 address or fully

 

 

 

qualified domain name. The name can be up to 255

 

 

 

octets.

 

 

 

For some networks, you might need to contact your

 

 

 

internet service provider (ISP) for the proxy server

 

 

 

address.

 

 

 

 

 

Proxy Port

 

Type the port number used by the proxy server for

 

 

 

client support. The port number identifies the port

 

 

 

reserved for proxy activity on your network, and can be

 

 

 

a value from 0 to 65535.

 

 

 

 

Diagnostics

Embedded Test

 

This menu provides tests to help diagnose network

 

 

 

hardware or TCP/IP network connection problems.

 

 

 

Embedded tests help to identify whether a network fault

 

 

 

is internal or external to the device. Use an embedded

 

 

 

test to check hardware and communication paths on

 

 

 

the print server. After you select and enable a test and

 

 

 

set the execution time, you must select Execute to

 

 

 

initiate the test.

 

 

 

Depending on the execution time, a selected test runs

 

 

 

continuously until either the device is turned off, or an

 

 

 

error occurs and a diagnostic page appears.

 

 

 

 

ENWW

Initial Setup menu 23

Table 2-3 Jetdirect sub-menus (continued)

Menu item

Sub-menu item

Sub-menu item

Values and Description

 

 

 

 

 

 

 

 

LAN HW Test

 

 

 

 

 

 

CAUTION: Running this embedded test will

 

 

 

 

 

 

 

 

erase your TCP/IP configuration.

 

 

 

 

 

 

 

 

 

This test performs an internal loopback test. An internal

 

 

 

loopback test will send and receive packets only on the

 

 

 

internal network hardware. There are no external

 

 

 

transmissions on your network.

 

 

 

Select Yes to choose this test, or No to not choose it.

 

 

 

 

 

 

 

 

HTTP Test

This test checks operation of HTTP by retrieving

 

 

 

predefined pages from the device, and tests the

 

 

 

embedded Web server.

 

 

 

Select Yes to choose this test, or No to not choose it.

 

 

 

 

 

 

SNMP Test

This test checks operation of SNMP communications

 

 

 

by accessing predefined SNMP objects on the device.

 

 

 

Select Yes to choose this test, or No to not choose it.

 

 

 

 

 

 

Select All Tests

Use this item to select all available embedded tests.

 

 

 

Select Yesto choose all tests. Select No to select

 

 

 

individual tests.

 

 

 

 

 

 

Data Path Test

This test helps to identify data path and corruption

 

 

 

problems on an HP postscript level 3 emulation device.

 

 

 

It sends a predefined PS file to the device.

 

 

 

Select Yes to choose this test, or No to not choose it.

 

 

 

 

 

 

Execution Time [H]

Use this item to specify the length of time (in hours) that

 

 

 

an embedded test will be run. You can select a value

 

 

 

from 1 to 60 hours. If you select zero (0), the test runs

 

 

 

indefinitely until an error occurs or device is turned off.

 

 

 

 

 

 

Execute

No*: Do not initiate the selected tests.

 

 

 

Yes: Initiate the selected tests.

 

 

 

 

 

 

24 Chapter 2 Control panel

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Table 2-3 Jetdirect sub-menus (continued)

Menu item

Sub-menu item

Sub-menu item

Values and Description

 

 

 

 

 

Ping Test

 

This test is used to check network communications.

 

 

 

This test sends link-level packets to a remote network

 

 

 

host, then waits for an appropriate response. To run a

 

 

 

ping test, set the following items:

 

 

 

 

 

 

Dest Type

Specify whether the target device is an IPv4 or IPv6

 

 

 

node.

 

 

 

 

 

 

Dest IP

IPV4: Type the IPv4 address.

 

 

 

IPV6: Type the IPv6 address.

 

 

 

 

 

 

Packet Size

Specify the size of each packet, in bytes, to be sent to

 

 

 

the remote host. The minimum is 64 (default) and the

 

 

 

maximum is 2048.

 

 

 

 

 

 

Timeout

Specify the length of time, in seconds, to wait for a

 

 

 

response from the remote host. The default is 1 and

 

 

 

the maximum is 100.

 

 

 

 

 

 

Count

Specify the number of ping test packets to send for this

 

 

 

test. Select a value from 1 to 100. To configure the test

 

 

 

to run continuously, select 0.

 

 

 

 

 

 

Show Results

If the ping test was not set for continuous operation,

 

 

 

you can choose to display the test results. Select Yes

 

 

 

to show results. If you select No (default), results are

 

 

 

not shown.

 

 

 

 

 

 

Execute

Specify whether to initiate the ping test. Select Yes to

 

 

 

initiate the test, or No to not run the test.

 

 

 

 

ENWW

Initial Setup menu 25

+ 75 hidden pages