Sharp FO-2081 Operating Manual

MODEL

FO-2081

DIGITAL MULTIFUNCTIONAL

SYSTEM

OPERATION GUIDE (for facsimile)

Note

•This manual describes how to use the fax function of the machine.

Part names and functions shared with the copy function (for example, the misfeed indicator and add paper indicator), are described in the Operation Guide (for general information). For more information, please read the Operation Guide (for general information).

•This operation guide refers to the Reversing Single Pass Feeder as the "RSPF".

TABLE OF CONTENTS

QUICK REFERENCE GUIDE ....................................................................................................................	3
LIST OF FAX FUNCTIONS........................................................................................................................	6

1	INITIAL SETTINGS
PART NAMES.................................................		11
A LOOK AT THE FAX OPERATION PANEL .....		12
ABOUT THE LIQUID CRYSTAL DISPLAY....		14
USING THE ARROW KEYS ...........................		14
ADJUSTING THE BEEP VOLUME ................		14
ADJUSTING THE RINGING VOLUME...........		15
SETTING THE LENGTH OF ALARM BEEPS ....		16
ADJUSTING THE ALARM BEEP VOLUME ..		17
FAX SETUP ....................................................		18
● HOW TO ENTER CHARACTERS .................		18
● ENTERING YOUR NAME AND FAX NUMBER.....		19
● DAYLIGHT SAVING TIME SETTING ....................		21
● SELECTING THE TRANSMISSION MODE ..		22
● SELECTING THE RECEPTION MODE.........		23
● SETTING THE NUMBER OF RINGS FOR
	AUTO RECEPTION .......................................	24
● SETTING THE NUMBER OF RINGS FOR
	MANUAL RECEPTION ..................................	25
● SELECTING THE RECEPTION PAPER SIZE ..		25
● SETTING THE TRAY SELECTION...................		26
● SETTING THE DIAL MODE ..........................		27
● SETTING THE NUMBER OF RECALL TIMES......		28
● SETTING THE RECALL INTERVAL..............		30
● SETTING THE INDEX FUNCTION................		32
● SETTING RESOLUTION PRIORITY .............		33
● SETTING UP THE MACHINE FOR USE WITH
	A PC MODEM................................................	34
● USING THE REMOTE RECEPTION
	FUNCTION ....................................................	35
● DISTINCTIVE RINGING ................................		37
● STORING NUMBERS FOR AUTOMATIC
	DIALING.........................................................	38
● STORING NUMBERS UNDER GROUP KEYS .....		41

USING THE MACHINE WITH AN ANSWERING
MACHINE.........................................................		44
● USING AN ANSWERING MACHINE ............		44
● ANSWERING MACHINE BACKUP...............		44
2	CHOOSING SUITABLE MEDIA
ORIGINALS SUITABLE FOR FAXING ...........		45
● SIZE AND WEIGHT ......................................		45
● UNSUITABLE ORIGINALS ...........................		46

1

3	HOW TO USE THE FAX FUNCTION
SENDING ORIGINALS ...................................		47
● SETTING THE ORIGINAL .............................		47
OPTIONAL TRANSMISSION SETTINGS ......		49
● ORIGINAL SIZE.............................................		49
● RESOLUTION................................................		50
● CONTRAST ...................................................		50
● COVER SHEET .............................................		51
● MESSAGE FUNCTION..................................		52
● TWO-SIDED ORIGINAL TRANSMISSION
	FUNCTION ....................................................	53
DIALING AND TRANSMITTING.....................		54
● DIRECT KEYPAD DIALING...........................		54
● RAPID KEY DIALING ....................................		54
● SPEED DIALING ...........................................		54
● CHAIN DIALING ............................................		55
● NORMAL DIALING USING THE [SPEAKER]
	KEY................................................................	55
● USING THE SEARCH KEY ...........................		56
● REDIALING....................................................		56
IF THE MEMORY BECOMES FULL WHILE
SCANNING AN ORIGINAL.............................		57

CANCELING (DELETING) A STORED FAX JOB...57

RECEIVING FAXES........................................	58
● USING AUTO MODE.....................................	58
● USING MAN. MODE......................................	58
● USING A.M. MODE .......................................	58
OPTIONAL RECEPTION SETTINGS .............	59
● TWO-SIDED RECEPTION ............................	59
● RECEIVE REDUCE .......................................	60
WHEN USING MANUAL SENDING AND
RECEIVING.....................................................	61
SENDING A FAX DIRECTLY FROM A
COMPUTER (PC-Fax) ....................................	62

4	SPECIAL FUNCTIONS
MEMORY	.........................................................	63
DATA TRANSFER...........................................		64
TRANSMISSION RESERVATION...................		66
BROADCASTING ............................................		67
POLLING	.........................................................	69
● POLLING ......................................................		69
● SERIAL POLLING.........................................		70
● POLLING TRANSMISSION (MEMORY
POLLING) .....................................................		71
● RESTRICTING POLLING MACHINES
(POLLING SECURITY) .................................		73
TIMER OPERATIONS .....................................		75
● CANCELING A TIMER TRANSMISSION JOB.. 76
ANTI JUNK FAX ..............................................		77
OPERATION IN COPY, PRINTER, SCANNER,
AND FAX MODES ...........................................		80
5	TROUBLESHOOTING
PRINTING OUT REPORTS .............................		81
● ACTIVITY REPORT AUTO LISTING ............		84
● PRINTING TRANSACTION REPORTS........		85
TROUBLESHOOTING.....................................		86
MESSAGES AND SIGNALS ...........................		87
● DISPLAY MESSAGES..................................		87
● AUDIBLE SIGNALS ......................................		87
INDEX ..............................................................		88

2

QUICK REFERENCE GUIDE

The following quick reference guide provides brief explanations the operation of the machine.

Selecting the transmission mode (p.22)

Memory transmission mode

Direct transmission mode

The indicator lights up when	Press the	The indicator is off when
memory transmission mode	[MEMORY] key	direct transmission mode
is selected.	to change modes.	is selected.

Place the original

Using the RSPF (p.47)			Using the document glass (p.48)

Place the original face up	Place the original face down
(up to 50 pages at once)

3

Sending a fax

Dialing methods

	Direct Dialing			Press the numeric keys to dial.
	(p.54)
	Speed Dialing				Enter a two-digit
	(p.54)				Speed Dial number.
	Rapid Key	01	09	* It is not necessary to press the [START] key
		10	18
	Dialing (p.54)			after pressing a Rapid Key.
	Chain Dialing
	(p.55)
		01	09
		10	18
			Speed Dial number or Rapid Key set for
			Chain Dialing when stored.		Dial the next part of the number
					(a Group Key cannot be used).
			Dial with the numeric keys and then
			press the [REDIAL/PAUSE] key.
	Search Dialing			Enter the first letter of the
	(p.56)			stored name.

Press when the first character of the

name is a special character or number.

Select the destination.

Search by fax numbers.

Redialing

(p.56)

Redial the last number dialed.

Sending a fax

Using the RSPF

			Dial.
	Place the original. (p.47)	Adjust the resolution
		and contrast. (p.50)
	Using the document glass
	Specify the		Dial.	If you are faxing a
	original size.
				multi-page original,
	(p.49)	Adjust the resolution		change pages and
				press the [START]
	Place the original. (p.48)	and contrast. (p.50)
				key ( ).

4

Sending a fax to multiple destinations (Broadcasting) (p.67)

Dial.

Adjust the resolution

Place the original.

and contrast. (p.50)

Storing a fax job while another job is in progress

Fax transmission
or reception in						Dial.
							The fax will be
progress
							transmitted after
				Adjust the resolution			previous jobs are
Place the original.							completed.
				and contrast. (p.50)

Automatically sending a fax at a specified time (timer transmission)

To set up a timer transmission, see "TIMER OPERATIONS" (p.75).

Receiving a fax

Selecting the reception mode (p.58)

			"AUTO"
			"MAN."
	Press until the desired
			"A.M."
	reception mode appears
	in the display.

"AUTO" : Faxes are automatically received.

"MAN." : Select this mode when an extension phone is connected to the machine to receive phone calls. To receive a fax, answer the call on the phone and then press the [START] () key.

"A.M." : Select this mode when an answering machine is connected to the machine. Faxes will be received automatically.

Calling a fax machine and requesting automatic transmission of an original placed in that machine (p.69)

Dial.

Select "POLLING MODE".

*Another fax machine can also call your fax machine and request automatic transmission of a original placed in your machine. For this to take place, the reception mode of your machine must be set to "AUTO".

5

LIST OF FAX FUNCTIONS

The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine. The settings in the FAX MAIN MENU are shown below.

The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).

		Menu item		Settings (factory default setting appears in bold)	Page
0 : RX DATA TRANSFER
	1	: DATA TRANSFER	Enable transfer of received faxes to another fax machine when		65
			printing is not possible.
	2	: FAX NUMBER	Program the fax number of the machine to which received faxes		64
			will be transferred.
1 : TIMER MODE
	1	: SET	Set up a transmission or polling job to take place automatically		75
			at a specified time.
	2	: CLEAR	Cancel a timer transmission job.		75
2 : ENTRY MODE
	1	: FAX NUMBER	Store (or delete) fax numbers in Rapid Keys, Speed Dial
			numbers, and Group Keys.		38, 40,
			1	: RAPID KEY
					41, 43
			2	: SPEED #
			3	: GROUP KEY
	2	: OWN PASSCODE SET	Program the name and phone number of the user of the		19
			machine.
	3	: PASSCODE # MODE	Store fax numbers that are allowed to poll the machine when		74
			polling security is used.
	4	: DAY LIGHT SAVING	Enable automatic adjustment of the clock at the beginning and		21
			end of daylight savings time.
3 : MEMORY STATUS			Check and delete stored fax jobs waiting for transmission and		57
			automatic recall jobs.
4 : USER PROGRAM
	1	: DOC. GLASS SIZE	Set the size of an original faxed from the document glass.
			1	: 8.5x11	49
			2	: 8.5x14
			3	: A4
	2	: FIXED DOC. SIZE	Set the default size of originals faxed from the document glass.
			1	: 8.5x11	49
			2	: 8.5x14
			3	: A4
	3	: RESO. PRIORITY	Set the default resolution for fax transmission.
			1	: STANDARD	33
			2	: FINE
			3	: SUPER FINE
	4	: # OF RINGS (AUTO)	Set the number of rings on which the machine answers calls in
			automatic reception mode.		24
			0	- 9 (2)
	5	: # OF RINGS (MANUAL)	Set the number of rings on which the machine answers calls in
			manual reception mode.		25
			0	- 9 (0)

6

	Menu item			Settings (factory default setting appears in bold)	Page
	6 : AUTO LISTING	Enable automatic printing of the Activity Report when
		information on a total of 50 fax transmissions/receptions
		accumulates.			84
		1	: ON
		2	: OFF
	7 : PRINT SELECTION	1 : TRANSMISSION
			Select the condition for printing reports on fax transmissions.
			1	: ALWAYS PRINTS	85
			2	: ERROR ONLY
			3	: NEVER PRINTS
		2	: BROADCAST
			Select the condition for printing reports on broadcast
			transmissions.		85
			1	: ALWAYS PRINTS
			2	: ERROR ONLY
			3	: NEVER PRINTS
		3	: RECEPTION
			Select the condition for printing reports on received faxes.
			1	: ALWAYS PRINTS	85
			2	: ERROR ONLY
			3	: NEVER PRINTS
		4	: IMAGE MEM. PRINT
			Enable printing of the original image on transaction reports.
			1	: ALWAYS PRINTS	85
			2	: ERROR ONLY
			3	: NEVER PRINTS
	8 : RECALL TIMES BUSY	Set the number of recall attempts that are made when the line is
		busy.			28
		00 - 14 (02)
	9 : RECALL TIMES ERR	Set the number of recall attempts that are made when a
		communication error occurs.			29
		0	- 1 (1)
	10 : RECALL INT. BUSY	Set the interval between recall attempts when the line is busy. 1
		to 15 minutes can be selected.			30
		01 - 15 min. (03 min.)
	11 : RECALL INT. ERR	Set the interval between recall attempts when a communication
		error occurs. 0 to 15 minutes can be selected.			31
		00 - 15 min. (01 min.)
	12 : SECURITY SELECT	Enable the polling security function.
		1	: ON		73
		2	: OFF
	13 : FAX REMOTE	Set the 1-digit number used to activate remote fax reception.			36
	NUMBER	0 - 9 (5)
	14 : REMOTE RECEPTION	Enable the remote reception function.
		1	: ON		35
		2	: OFF
	15 : FAX SIGNAL RCV	Enable automatic fax reception when a fax tone is heard after
		answering a call on an extension phone.			34
		1	: ON
		2	: OFF

7

	Menu item		Settings (factory default setting appears in bold)	Page
	16 : RCV REDUCE	When a fax is received that is larger that the printing paper,
		enable reduction of the fax to the size of the paper to avoid the
		fax being cut off.		60
		1	: ON
		2	: OFF
	17 : BEEP LENGTH	Set the length of the beep that sounds when fax transmission or
		reception ends.
		1	: 3 SEC	16
		2	: 1 SEC
		3	: NO BEEP
	18 : RINGER VOLUME	Set the volume of the ringer.
		1	: OFF
		2	: LOW	15
		3	: MIDDLE
		4	: HIGH
	19 : BEEPER VOLUME	Set the volume of the beep that sounds when a key is pressed.
		1	: OFF
		2	: LOW	17
		3	: MIDDLE
		4	: HIGH
	20 : DIAL MODE	Set the dial mode for the type of line you are on.
		1	: TONE	27
		2	: PULSE
	21 : DISTINCTIVE RING	Set the ring pattern for distinctive ring.
		1	: OFF
		2	: STANDARD
		3	: PATTERN 1	37
		4	: PATTERN 2
		5	: PATTERN 3
		6	: PATTERN 4
		7	: PATTERN 5
	22 : INDEX PRINT	Enable printing of a black mark (index) at the top of each
		received fax page.		32
		1	: ON
		2	: OFF
	23 : 2-SIDED RX	Print on both sides of the paper when a multi-page fax is received.
		1	: ON	59
		2	: OFF
	24 : TRAY SELECTION	Set the tray for printing received faxes.
	(When the 250-sheet paper	1 : AUTO		26
	feed unit is installed.)	2 : TRAY 1
		3	: TRAY 2
5 :ANTI JUNK FAX
	1 : ANTI JUNK SELECT	Enable the anti junk function to block fax reception from
		specified fax numbers.		77
		1	: ON
		2	: OFF
	2 : JUNK FAX #	Program (or delete) fax numbers from which fax reception is to
		be blocked.		78
		1	: SET
		2	: CLEAR

8

			Menu item	Settings (factory default setting appears in bold)	Page
6	: A.M. MODE
		1	: AUTO RECEIVE	Enable fax reception when the answering machine is full and
				cannot receive messages or otherwise fails.	44
				1 : ON
				2 : OFF
7	: MEMORY POLL MODE
		1	: 1 TIME	Perform polling transmission once.	71
		2	: REPEAT	Perform polling transmission repeatedly.	71
8	: POLLING MODE			Poll another fax machine.	69
9	: SERIAL POLL MODE			Sequentially poll multiple fax machines.	70

9

SELECTING SETTINGS FOR THE FUNCTION

The general procedure for configuring settings for the fax function is explained below. Follow this procedure to configure the settings explained on pages 6 through 9.

An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key Note corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is

selected or entered.

1 Press the [MODE SELECT] key to select fax mode.

The "FAX" indicator lights up to indicate that fax mode is selected.

2 Press the [MENU] key.

"FAX MAIN MANU" will appear in the display.

3 Press the [] key () or [] key () to select a menu item and press the [OK] key.

The item is selected. Repeat this step until the item that you wish to configure appears.

4 Select a setting or enter information.

To select a setting:

Press the [ ] key () or [] key () until the setting is selected.

To enter information:

Press the numeric keys to enter characters or numbers.

• If you mistakenly select the wrong item, Note press the [CLEAR] key ( ) and repeat

the procedure from step 2.

•To cancel a setting for a fax function, press the [MENU] key.

5 Press the [OK] key.

The setting or information is entered.

6 Press the [MENU] key.

Press the [MENU] key to exit.

10

1	Chapter 1
	INITIAL SETTINGS

PART NAMES

1

2

3

5

4

RSPF

Original guides

Document

feeder cover

Exit area

Document feeder tray

Bypass tray

TEL TEL jack

LINE jack LINE

1Document glass

2Operation panel

3Front cover

4Paper tray

5Bypass tray paper guides

	6
	7
	8
	9
9	10

6Paper output tray

7Paper output tray extension

8Power switch

9Handles

10 Power cord

11

A LOOK AT THE FAX OPERATION PANEL

1

2

3

4

5

6

7

8

9

10

1Rapid keys

Press one of these keys to dial a fax or telephone number automatically.

2[MEMORY] key / indicator

Used for sending faxes in memory (indicator is lit) or direct sending (indicator is not lit).

3[SPEED/SEARCH] key

Press this key to dial a two digit Speed Dial number.

During character inputting, use this key to delete an incorrect entry.

Also, press this key twice to search for an automatic dialing number.

4[BROADCAST] key

Press this key to send originals to a group of receiving fax machines.

5[RECEPTION MODE] key

Press this key to select the mode of reception.

6[REDIAL/PAUSE] key

Press this key to automatically redial the last number you dialed.

Also, press this key to insert a pause when entering numbers.

7[COVERSHEET] key

Press this key to automatically add a cover sheet and message to a fax.

13

14

15

16

17

18

19

20

8[RESOLUTION] key

Press this key to adjust the resolution before sending faxes.

9[CONTRAST] key

Press this key to adjust the contrast before sending faxes.

10[REPORT] key

Press this key to print out a report of a fax transaction and also when receiving a confidential fax.

11Display

Shows various messages during fax operation and programming.

12[CLEAR] key ( )

Press this key to stop an operation before it is completed, or to delete the number that was last input.

When a setting menu appears, use this key to move back to the previous menu level.

13[SHIFT] key / indicator

Press this key to switch between upper and lower case.

14[2-SIDED TX] key

Press this key to fax a two-sided original.

12

INITIAL SETTINGS

11

12

21	22	23	24	25	26	27	28
15 [SPEAKER] key					23	[ ] key

Press this key to begin manual dialing. (To close the line, press the [SPEAKER] key again.)

16LINE STATUS indicator

Lit when sending/receiving faxes, blinking when receiving data.

17[MODE SELECT] key / Mode indicators

Press this key to select the mode. The indicator of the selected mode lights (copy, printer, scanner, fax mode indicators).

18RSPF indicator

This lights up when an original is placed in the RSPF.

19Error indicator

This lights steadily or blinks when a paper misfeed or other error occurs.

20Tray location indicator

Indicates the selected paper tray. The indicator blinks when the tray is out of paper or is not closed.

21[MENU] key

Press this key to configure a user program.

22[ ] key ( ), [ ] key ( ), [OK] key

Press the [ ] key ( ) or [ ] key ( ) to select an item in a function setting menu.

Press the [OK] key to enter a selection.

Press this key to enter symbols during a name storing procedure.

Press the " " key to change from pulse dialing to tone dialing mode.

24Numeric keys

Press these keys to dial numbers, and enter numbers and letters during number/name storing procedures.

25[#] key

Press this key to enter symbols during a name storing procedure. The [#] key scrolls through symbols in the opposite direction of the [ ] key. When dialing, press this key after you are finished scanning originals into memory from the document glass.

26[CLEAR ALL] key ( )

This returns all functions to the default settings. When pressed in a setting menu, this returns the settings and display to the initial state.

27[START] key ( )/ indicator

Used for the following:

•To begin sending a fax.

•Reading an original into memory from the document glass.

•Manually receiving a fax.

•Entering and setting information.

28Power save indicator

This lights up when the power save function is activated.

13

ABOUT THE LIQUID CRYSTAL DISPLAY

The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine is idle, the LCD shows the date, time, reception mode and the stand-by memory available.

Example:

When an original is placed in the RSPF, the second line changes from "STAND-BY" to "SEND READY".

When the [MENU] key is pressed to configure a setting, the display appears as shown below.

Example:

The selected setting or entered information appears on the second line.

USING THE ARROW KEYS

To configure settings and program information, press the [MENU] key and then press the [ ] key ( ) or [ ] key ( ) to select the item that you wish to configure.

The arrows keys can also be used while entering characters to move the cursor.

Example:

Press the [ ] key ( ) or [ ] key ( ) to change the item selection that appears on the second line.

An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item Note (the key corresponding to the number that appears in front of the item). When the numeric key is

pressed, the item is selected or entered.

ADJUSTING THE BEEP VOLUME

You can adjust the volume of the beep that sounds when a key is pressed.

The key beep volume is adjusted with "KEY TOUCH SOUND" (Program number 15) in the user programs of copy mode. See "User Programs" in the Operation Guide (for general information).

14

ADJUSTING THE RINGING VOLUME

Adjust the ringing volume of the machine following the procedure below.

1	Press the [MENU] key.					5	Press the [OK] key.

2 Press the [ ] key ( ) or [ ] key ( )	6 Press the [MENU] key.
until "4:USER PROGRAM" appears,
and then press the [OK] key.			Press the [MENU] key to
			exit.
Selection

"4:USER PROGRAM"

3 Press the [] key () or [] key () until "18:RINGER VOLUME" appears, and then press the [OK] key.

Selection

"18:RINGER VOLUME"

4 Press the [] key () or [] key () to set the ringer volume.

The selections are as

follows:

1:OFF

2:LOW

3:MIDDLE

4:HIGH

To turn off the ringer, select "1:OFF".

Note An extension phone will still ring when the machine ringer is set to "1:OFF".

15

SETTING THE LENGTH OF ALARM BEEPS

You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following the procedure below.

1	Press the [MENU] key.		6	Press the [MENU] key.

Press the [MENU] key to exit.

2 Press the [] key () or [] key () until "4:USER PROGRAM" appears, and then press the [OK] key.

Selection

"4:USER PROGRAM"

3 Press the [] key () or [] key () until "17:BEEP LENGTH" appears, and then press the [OK] key.

Selection

"17:BEEP LENGTH"

4 Press the [] key () or [] key ( ) to set the alarm beeps to the desired length or to turn them off.

The selections are as

follows:

1:3SEC 2:1SEC 3:NO BEEP

5 Press the [OK] key.

16

ADJUSTING THE ALARM BEEP VOLUME

Adjust the volume of alarm beeps (emitted at the end of transmission and reception) following the procedure below.

1	Press the [MENU] key.		6	Press the [MENU] key.

Press the [MENU] key to exit.

2 Press the [] key () or [] key () until "4:USER PROGRAM" appears, and then press the [OK] key.

Selection

"4:USER PROGRAM"

3 Press the [] key () or [] key () until "19:BEEPER VOLUME" appears, and then press the [OK] key.

Selection

"19:BEEPER VOLUME"

4 Press the [] key () or [] key () to set the alarm volume.

The selections are as

follows:

1:OFF

2:LOW

3:MIDDLE

4:HIGH

To turn off the alarm, select "1:OFF".

5 Press the [OK] key.

17

FAX SETUP

HOW TO ENTER CHARACTERS

You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.

The following characters can be entered with the numeric keys:

key

Characters that can be entered

1

1

Space

2

A

B

C

2

a

b

c

3

D

E

F

3

d

e

f

4

G

H

I

4

g

h

i

5

J

K

L

5

j

k

l

6

M

N

O

6

m

n

o

7

P

Q

R

S

7

p

q

r

s

8

T

U

V

8

t

u

v

9

W

X

Y

Z

9

w

x

y

z

* } { ] [ ? > = ; : , + ) ('& % $"!/_-.@ #

0

0

## @.-_/ !"$ % &'( )+ ,: ; = > ? [ ] { } *

●To enter two characters in succession which require using the same key, press the [ ] key ( ) once after entering the first character, and then enter the second character.

●If you enter an incorrect character or number, follow these steps to correct the mistake.

1.Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the incorrect character.

2.Press the [CLEAR] key ( ).

The character in front of the cursor is deleted.

3.Enter the correct character.

The character is inserted in front of the cursor.

18

INITIAL SETTINGS

ENTERING YOUR NAME AND FAX NUMBER

	Note	You can view all of the items in the menu display by pressing the [MENU] key, then using the [ ] key ( ) or
		[ ] key ( ) to scroll through the function list. Pressing the [OK] key chooses the displayed function.
		Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.

To have your name and fax number printed at the top of every page you transmit, program them by pressing the operation panel keys as shown below.

●If you enter an incorrect character or number, follow these steps to correct the mistake.

1.Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the incorrect character.

2.Press the [CLEAR] key ( ).The character in front of the cursor is deleted.

3.Enter the correct character.

IMPORTANT

FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message you send. Enter your name and fax number here and set the date and time as explained in the following section to have the fax machine include this information automatically at the top of your fax messages.

Use the following procedure to enter your name and fax number:

1	Press the [MENU] key.		5	Enter your fax number with the
				numeric keys.

Enter your own fax number (maximum 20 digits) by pressing the Numeric keys.

To insert a "+", press the [ ] key.

2 Press the [] key () or [] key () until "2:ENTRY MODE" appears, and then press the [OK] key.

Selection

"2:ENTRY MODE"

3 Press the [] key () or [] key () until "2:OWN PASSCODE SET" appears, and then press the [OK] key.

Selection

"2:OWN PASSCODE SET"

4 Press the [] key () or [] key () to select "1:SET" and then press the [OK] key.

Selection

"1:SET"

6 Press the [OK] key.

"ENTER NAME" will appear in the display.

7 Enter your name with the numeric keys.

Enter your name by pressing the appropriate Numeric keys as shown

on the left. Press each

key repeatedly until the

desired letter appears in

the display (maximum of 36 characters).

To enter a space, press the [1] key twice.

19

INITIAL SETTINGS

8 Press the [OK] key.

9 Press the [MENU] key.

Press the [MENU] key to exit.

20

INITIAL SETTINGS

DAYLIGHT SAVING TIME SETTING

Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of Daylight Saving Time.

	Note	If a transmission is in progress when the clock adjustment time for daylight savings time arrives, the clock will not
		be adjusted until the transmission ends.

Follow these steps to enable Daylight Saving Time.

1	Press the [MENU] key.					5	Press the [OK] key.

2 Press the [] key () or [] key ( ) until "2:ENTRY MODE" appears, and then press the [OK] key.

Selection

"2:ENTRY MODE"

3 Press the [] key () or [] key () until "4:DAY LIGHT SAVING" appears, and then press the [OK] key.

Selection

"4:DAY LIGHT SAVING"

4 Press the [] key () or [] key () to select "1:ON" or "2:OFF".

Select "1:ON" to enable

the function.

Select "2:OFF" to disable the function.

6 Press the [MENU] key.

Press the [MENU] key to exit.

21

INITIAL SETTINGS

SELECTING THE TRANSMISSION MODE

The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes, press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off when direct transmission is selected.

Transmission takes place as follows in each mode:

Memory transmission (the MEMORY indicator is lit)

When a fax is sent from the RSPF and there are no previously stored fax jobs and no job in progress (the telephone line is not being used), dialing and scanning begin at the same time. Each page is transmitted after it is scanned. This transmission method is called Quick Online transmission.

If there are previously stored fax jobs or a job in progress, or the fax is being sent from the document glass, the fax is temporarily scanned into memory before transmission.

	Note	When a fax is sent by transmission reservation (p.66), broadcast transmission (p.67), broadcasting using a Group
		key (p.68), or timer transmission (p.75), the fax is scanned into memory before transmission.

Direct transmission (the MEMORY indicator is off)

The fax is sent directly after the destination is dialed and the connection established.

The machine memory is not used for direct transmission, and thus direct transmission is possible even when the memory is full.

Note	•	A fax job cannot be stored while a direct transmission is in progress.
	•	Only one page can be sent from the document glass by direct transmission.

•A subsequent function cannot be used while a direct transmission is in progress.

Transmission reservation (p.66), broadcast transmission (p.67), broadcasting using a Group key (p.68), or timer transmission (p.75)

22

INITIAL SETTINGS

SELECTING THE RECEPTION MODE

Your machine has three modes for receiving incoming calls and faxes:

●AUTO mode:

Select this mode when you only want to receive faxes on your telephone line. The machine will automatically answer all calls and receive incoming faxes.

●MAN. mode:

This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual mode, the machine must be set to not answer while in MAN. mode (see "SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION" (p.25)). You can also receive faxes; however, all calls must first be answered by picking up the receiver on the extension phone.

●A.M. mode:

Select this mode when an answering machine is connected to the machine and you want the answering machine to answer all calls. This allows you to receive both voice messages and faxes while you are out.

If you are using distinctive ringing as described in "DISTINCTIVE RINGING" on page 37, you must set the Note reception mode to AUTO. This is true, as well, if you are using an answering machine with distinctive ringing (in

this case, the answering machine must be connected to a separate wall jack, not to your machine).

To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the display.

NOV 05 WED 8:20 AM

STAD-BY AUTO 100%

The selected reception mode appears.

For more information on reception modes, refer to "RECEIVING FAXES" (p.58)".

23

INITIAL SETTINGS

SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION

You can set the number of rings before the machine answers in AUTO mode following the procedure below.

1	Press the [MENU] key.		6	Press the [MENU] key.

2 Press the [] key () or [] key () until "4:USER PROGRAM" appears, and then press the [OK] key.

Press the [MENU] key to exit.

	Note	If an external telephone is connected, the
		external telephone will ring one time when
		auto reception is set to 0 rings.

Selection

"4:USER PROGRAM"

3 Press the [] key () or [] key () until "4:# OF RINGS (AUTO)" appears, and then press the [OK] key.

Selection

"4:# OF RINGS (AUTO)"

4 Press a numeric key to select the number of rings.

Select the number of rings you would like to use (0 to 9).

5 Press the [OK] key.

24

INITIAL SETTINGS

SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION

The number of rings before the machine answers in MANUAL mode can also be set.

If you do not want the machine to answer at all in MANUAL Mode, select "0" in Step 4 below.

1	Press the [MENU] key.		4	Press a numeric key to select the
				number of rings.

Select the number of rings you would like to use (0 to 9).

2 Press the [] key () or [] key () until "4:USER PROGRAM" appears, and then press the [OK] key.

Selection

"4:USER PROGRAM"

3 Press the [] key () or [] key () until "5:# OF RINGS (MANUAL)" appears, and then press the [OK] key.

Selection

"5:# OF RINGS (MANUAL)"

5 Press the [OK] key.

6 Press the [MENU] key.

Press the [MENU] key to exit.

SELECTING THE RECEPTION PAPER SIZE

Set the size of paper to be used to print received faxes. A size setting other than "A4", "8.5x11", or "8.5x14" is regarded as out of paper. To set the paper size, see "LOADING PAPER" in the Operation Guide (for general information).

25

INITIAL SETTINGS

SETTING THE TRAY SELECTION

(when the 250-sheet paper feed unit is installed)

Follow the steps below to select the paper tray for received faxes.

1	Press the [MENU] key.					5	Press the [OK] key.

2 Press the [ ] key ( ) or [ ] key ( )	6 Press the [MENU] key.
until "4:USER PROGRAM" appears,
and then press the [OK] key.			Press the [MENU] key to
			exit.
Selection

"4:USER PROGRAM"

3 Press the [] key () or [] key () until "24:TRAY SELECTION" appears, and then press the [OK] key.

Selection

"24:TRAY SELECTION"

4 Press the [] key () or [] key () to select the tray selection.

The selections are as

follows: 1:AUTO 2:TRAY 1 3:TRAY 2

26