Ricoh IM C300F operation manual

User Guide

Selected Version

Getting Started

Copy

Fax

Print

Scan

Document Server

Web Image Monitor

Adding Paper and Toner

Troubleshooting

Specifications for the Machine

Legal and Contact Information

For information not found in this manual, see the online manuals available on our web site (https://www.ricoh.com/).

For safe and correct use, be sure to read Safety Information before using the machine.

How to Read the Manuals

Symbols Used in the Manuals

This manual uses the following symbols:

Indicates points to pay attention to when using functions. This symbol indicates points that may result in the product or service becoming unusable or result in the loss of data if the instructions are not obeyed. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

[ ]

Indicates the names of keys or buttons on the product or display.

1

TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................	1
Symbols Used in the Manuals.......................................................................................................................	1
1. Getting Started
Turning On and Off the Power..........................................................................................................................	9
Turning On the Main Power..........................................................................................................................	9
Turning Off the Main Power........................................................................................................................	10
Energy Saving Mode...................................................................................................................................	10
Guide to Names and Functions of Components............................................................................................	13
Front and Right View....................................................................................................................................	13
Front and Left View......................................................................................................................................	17
Rear and Left View.......................................................................................................................................	19
Names and Functions of the Control Panel....................................................................................................	21
Touch Panel/Interface.................................................................................................................................	21
LED Indicators...............................................................................................................................................	22
Changing the Display Language....................................................................................................................	24
Confirming the Functions that Are Added in RICOH Always Current Technology.....................................	25
Confirming the Version of RICOH Always Current Technology Implemented on the Machine............	25
How to Use the Home Screen.........................................................................................................................	26
Intuitive Screen Operation Using Fingertips..............................................................................................	28
How to Use the Copy Screen..........................................................................................................................	31
How to Use the Copy Screen (Standard)..................................................................................................	31
How to Use the Copy Screen (No Scrolling Screen)...............................................................................	33
Changing the Layout or Display of the Keys of the Copy Function.........................................................	34
How to Use the Fax Screen.............................................................................................................................	36
Customizing the [Send Settings] Screen....................................................................................................	36
How to Use the Scanner Screen.....................................................................................................................	39
Customizing the [Send Settings] Screen....................................................................................................	39
Adding a Frequently Used Application or Widget to the Home Screen.....................................................	42
Adding an Icon/Widget to the Home Screen..........................................................................................	43
Creating a Folder to Organize Icons.........................................................................................................	43
Registering Frequently Used Settings as a Program......................................................................................	45
Registering Settings as a Program..............................................................................................................	46
Changing the Contents of the Program......................................................................................................	47

2

Logging In from the Control Panel..................................................................................................................	48
Logging In by Entering the User Name and Password.............................................................................	49
Logging In Using an IC Card......................................................................................................................	50
Logging In Using a Mobile Device.............................................................................................................	50
Authenticating Using the User Code..........................................................................................................	52
Changing the Login Password....................................................................................................................	52
Placing an Original on the Exposure Glass...................................................................................................	54
Placing an Original in the Auto Document Feeder (ADF).............................................................................	56
2. Copy
Basic Procedure for Copying Documents......................................................................................................	59
Reserving a Copy Job While Executing Another Copy Job.....................................................................	60
Specifying Original Sizes................................................................................................................................	62
Using Paper Tray Settings...........................................................................................................................	62
Selecting a Regular Size for the Original..................................................................................................	62
Specifying a Custom Size for the Original................................................................................................	63
Making Enlarged or Reduced Copies............................................................................................................	65
Specifying a Copy Ratio or Size................................................................................................................	65
Enlarging or Reducing According to the Paper Size................................................................................	67
Reducing Slightly to Increase the Margins................................................................................................	68
Duplex Copying...............................................................................................................................................	69
Combining and Copying a Multi-page Original onto a Single Sheet of Paper.........................................	71
Copying Onto Envelopes................................................................................................................................	74
Copying in Page Order or for Each Page Number......................................................................................	76
3. Fax
Basic Procedure for Transmitting Faxes..........................................................................................................	79
Registering Fax Numbers in the Address Book..............................................................................................	82
Registering a Fax Number and Send Conditions......................................................................................	82
Changing/Deleting the Registered Data Such as Fax Number..............................................................	84
Displaying a Preview before Sending a Fax..................................................................................................	85
Viewing the Transmission Result of Sent Faxes..............................................................................................	87
Confirming the Information on the Fax Screen..........................................................................................	87
Checking the Result in Communication Result Report...............................................................................	88
Checking the Result in Immediate TX Result Report...................................................................................	89

3

Checking the Result in Communication Failure Report.............................................................................	89
Checking the Result in Error Report............................................................................................................	89
Viewing Memory Storage Report...............................................................................................................	89
Checking by E-mail......................................................................................................................................	90
Confirming the Information in Web Image Monitor.................................................................................	91
4. Print
Installing the Printer Driver by Using Device Software Manager Installer...................................................	93
Installing Device Software Manager from the CD-ROM.........................................................................	93
Installing Device Software Manager from the Downloaded File............................................................	96
Installing the Printer Driver for Network Connection (Windows).................................................................	99
Installing the PCL 6 Printer Driver from the CD-ROM...............................................................................	99
Installing the PostScript 3 Printer Driver from the CD-ROM...................................................................	102
Installing the PCL 6/PostScript 3 Printer Driver from the Downloaded File..........................................	104
Installing the Printer Driver for Windows.................................................................................................	105
If the Machine Cannot Be Found.............................................................................................................	106
Installing the Printer Driver for Network Connection (macOS)..................................................................	110
Installing the PPD file.................................................................................................................................	110
Registering the Machine in [Print & Scan] or [Printers & Scanners]......................................................	111
Specifying the Option Settings.................................................................................................................	114
Basic Procedure for Printing Documents......................................................................................................	116
Printing a Document in Windows.............................................................................................................	116
Printing a Document in macOS................................................................................................................	118
Printing on Both Sides of Paper....................................................................................................................	121
Specifying 2-sided Print (Windows)........................................................................................................	121
Specifying 2-sided Print (macOS)............................................................................................................	121
Combining and Printing Multiple Pages on a Single Sheet of Paper........................................................	123
Specifying the Combine 2 Originals Function (Windows)....................................................................	123
Specifying the Combine 2 Originals Function (macOS)........................................................................	123
Printing on Envelopes....................................................................................................................................	125
Printing Documents Stored in the Printer from the Control Panel...............................................................	128
Printing from a USB Flash Memory Device or SD Card Directly...............................................................	129
Printable File Formats................................................................................................................................	129
Printing from a Memory Storage Device or Scan Application..............................................................	130

4

5. Scan
Scanning Documents and Sending the Scanned Data by E-mail..............................................................	133
Basic Procedure for Sending an E-mail...................................................................................................	133
Registering the E-mail Destination Specified When Sending an E-mail in the Address Book.............	135
Scanning Documents and Sending the Scanned Data to a Folder...........................................................	138
Printing the Check Sheet...........................................................................................................................	138
Confirming the Computer Information (Windows).................................................................................	139
Creating a Shared Folder (Windows).....................................................................................................	140
Confirming the Computer Information (macOS).....................................................................................	143
Creating a Shared Folder (macOS)........................................................................................................	144
Registering the Created Shared Folder in the Address Book................................................................	146
Basic Procedure for Performing Send to Folder......................................................................................	148
Scanning an Original with Suitable Quality and Density...........................................................................	150
Specifying the File Type or File Name When Scanning a Document.......................................................	153
6. Document Server
Storing Documents in Document Server.......................................................................................................	155
Printing Documents in Document Server......................................................................................................	157
Printing a Document with the Settings Specified When Scanned..........................................................	157
Changing the Print Settings to Print a Document.....................................................................................	158
Specifying a Page to Print.........................................................................................................................	159
7. Web Image Monitor
Using Web Image Monitor...........................................................................................................................	161
What You Can Do on the Web Image Monitor.....................................................................................	162
Web Image Monitor Screen....................................................................................................................	164
Specifying Web Image Monitor Help.....................................................................................................	164
8. Adding Paper and Toner
Loading Paper into the Paper Tray...............................................................................................................	167
Loading Paper into Tray 1........................................................................................................................	168
Loading Paper into Tray 2 to 4................................................................................................................	172
Loading Paper into the Bypass Tray........................................................................................................	174
Specifying Regular Sizes Using the Control Panel.................................................................................	176
Specifying a Custom Size Paper Using the Control Panel.....................................................................	178
Specifying Paper Type and Thickness Settings.......................................................................................	179

5

Recommended Paper Sizes and Types........................................................................................................	182
Tray 1.........................................................................................................................................................	182
Paper Tray Unit (Trays 2-4)......................................................................................................................	183
Bypass Tray................................................................................................................................................	183
Notes on Special Paper............................................................................................................................	185
Paper Thickness for Each Paper Weight..................................................................................................	185
Unusable Paper.........................................................................................................................................	186
Paper Storage............................................................................................................................................	187
Saving Printouts.........................................................................................................................................	187
Thick Paper Orientation and Recommended Status...................................................................................	188
Envelope Orientation and Recommended Status.......................................................................................	189
Using the Copy Function...........................................................................................................................	190
Using the Printer Function..........................................................................................................................	190
Loading Orientation-fixed Paper or Two-sided Paper...............................................................................	191
Copying onto Letterhead Paper...............................................................................................................	191
Printing onto Letterhead Paper Using the Printer Driver..........................................................................	192
Recommended Original Size and Weight..................................................................................................	193
Replacing the Toner.......................................................................................................................................	194
Precautions When Storing Toner..............................................................................................................	195
Precautions When Replacing the Toner..................................................................................................	195
Disposing Exhausted Toners.....................................................................................................................	196
9. Troubleshooting
Alert Sounds...................................................................................................................................................	199
Checking the Indicators, Icons, and Messages on the Control Panel.......................................................	201
When an Icon Is Displayed with a Message..........................................................................................	201
When the [Check Status] Indicator Is Lit or Flashing..............................................................................	203
When the Machine Cannot Be Operated...................................................................................................	204
When the Machine Does Not Respond Correctly to an Operation on the Control Panel..................	204
When the Machine Does Not Respond Correctly to an Operation from a Computer.......................	208
When a Message Appears and the Machine Cannot Be Operated........................................................	210
When a Message Appears While Using the Copy Function.....................................................................	213
When a Message Appears While Using Document Server......................................................................	214
When a Message Appears While Using the Fax Function........................................................................	215

6

Messages that Appear During Operation or When Sending/Receiving a Fax Cannot Be Performed....
....................................................................................................................................................................	215
Messages that Appear When the Machine Cannot Connect to the Network.....................................	216
Messages that Appear When the Remote Fax Function Is Unavailable..............................................	225
When a Message Appears While Using the Printer Function....................................................................	229
Messages that Appear without Error Codes...........................................................................................	229
Messages that Appear with Error Codes................................................................................................	241
When a Message Appears While Using the Scanner Function................................................................	243
Messages that Appear on the Control Panel..........................................................................................	243
Messages that Appear on the Computer................................................................................................	250
When Other Messages Appear...................................................................................................................	256
Messages that Appear When Machine Login Fails...............................................................................	258
Messages that Appear When Logging in to the Machine Using an IC Card Fails.............................	265
Messages that Appear When the LDAP Server Is Unavailable............................................................	266
Messages that Appear When There Is a Problem with the Certificate.................................................	267
Messages that Appear When an Application Site Cannot Be Used....................................................	268
10. Specifications for The Machine
Model-Specific Information..........................................................................................................................	271
List of Specifications.......................................................................................................................................	273
Specifications for the Main Unit...............................................................................................................	273
Specifications for the Document Server...................................................................................................	290
Specifications for Facsimile.......................................................................................................................	291
Specifications for Printer...........................................................................................................................	296
Specifications for Scanner........................................................................................................................	301
Specifications for Auto Document Feeder (ADF)....................................................................................	305
Specifications for Internal Finisher...........................................................................................................	305
Specifications for Internal Tray 2.............................................................................................................	306
Specifications for Paper Tray Unit (Trays 2-4)........................................................................................	307
Specifications for Caster Table................................................................................................................	308
Specifications for IEEE 1284 Interface Board........................................................................................	308
Specifications for Wireless LAN Board...................................................................................................	308
Specifications for Device Server Option.................................................................................................	309
The Setting Values of the Transmission Function..........................................................................................	310

7

Send Email.................................................................................................................................................			310
Send to Folder...........................................................................................................................................			311
Broadcast Transmission.............................................................................................................................			312
Printable Area and Margin...........................................................................................................................			313
Machine Options...........................................................................................................................................			314
Guide to Functions of the Machine’s External Options..........................................................................			314
Guide to Functions of the Machine’s Internal Options...........................................................................			316
Functions Requiring Optional Configurations..............................................................................................			318
Copy Function............................................................................................................................................			318
Facsimile Functions....................................................................................................................................			318
Printer Function..........................................................................................................................................			319
Scanner Function.......................................................................................................................................			319
Others.........................................................................................................................................................			319
Function Compatibility...................................................................................................................................			321
11. Legal and Contact Information
Environmental Regulations............................................................................................................................			323
ENERGY STAR Program...........................................................................................................................			323
Energy Saving Functions...........................................................................................................................			323
User Information on Electrical and Electronic Equipment		(mainly Europe)	...................... 325
Note for the Battery and/or Accumulator Symbol (For EU countries only)			(mainly Europe)
....................................................................................................................................................................			326
Environmental Advice for Users	(mainly Europe)...............................................................		326
Notes to users in the state of California (Notes to Users in USA)		(mainly North America)....
....................................................................................................................................................................			327
Trademarks (User Guide)..............................................................................................................................			328

8

1. Getting Started

Turning On and Off the Power

To turn the machine on and off, press the main power switch on the front of the machine.

•When you are using the fax function on the machine, do not turn the power off under normal operation. If the power is turned off, data stored in the fax memory will be lost in about one hour after the machine is turned off. If you have to turn the power off or unplug the power cord for some reason, make sure 100% is shown as available memory on the screen for the fax function.

Turning On the Main Power

•Do not press the main power switch soon after you press the main power of the machine. When you turn the power on or off, wait at least 10 seconds after confirming that the main power indicator on the control panel has turned on or off.

1.Make sure the power cord is firmly plugged into the wall outlet.

2.Push the main power switch.

D0C9IA5901

The main power indicator on the right side of the control panel turns on.

•When the power is turned on, the screen may show that the machine is performing an auto restart. Do not turn off the main power while the machine is processing. It takes about 7 minutes until the machine restarts.

•If a file was deleted from memory, a Power Failure Report is automatically printed as soon as the power is restored. This report can be used to identify lost files.

9

1. Getting Started

Turning Off the Main Power

•Do not turn off the power while the machine is in operation. To turn the power off, confirm that the operation is finished.

•Do not hold down the main power switch while turning off the main power. Doing so forcibly turns off the machine's power and may damage the hard disk or memory and cause malfunctions.

•Do not press the main power switch soon after pressing the main power switch on the machine. When you turn the power on or off, wait at least 10 seconds after confirming that the main power indicator on the control panel has turned on or off.

1. Push the main power switch.

D0C9IA5901

The main power indicator on the right side of the control panel turns off. The main power turns off automatically after the machine has shut down properly.

Energy Saving Mode

When the machine is not operated for a specified period of time, the machine enters the "Energy Saving mode" automatically. "Energy Saving mode" has two modes, "Fusing Unit Off mode" and "Sleep mode", and the machine enters the Fusing Unit Off mode first. In the factory default, the machine is configured to use both modes.

Fusing Unit Off Mode

In this mode, the main power indicator is lit. Because the heater of the fusing unit is turned off but the screen of the control panel is still displayed, the power consumption decreases, but you can start operation promptly. If you do not operate the machine for a specified period of time, the machine emits a clicking sound and enters Fusing Unit Off mode.

•You can specify whether to enable the Fusing Unit Off mode and the time to wait before the machine enters Fusing Unit Off mode under [Fusing Unit Off Mode (Energy Saving) On/Off].

See "Date/Time/Timer", User Guide (Full Version).

10

Turning On and Off the Power

•In this mode, you can scan documents, send faxes, receive faxes into memory, change the machine settings on the control panel, and perform other operations that do not require printing.

Sleep Mode

In this mode, the display of the control panel turns off and the main power indicator blinks slowly. Power consumption is minimized. When you do not operate the machine for a specified period of time or press [Energy Save] (), the machine enters Sleep mode.

•You can specify the amount of time that the machine waits before entering Sleep mode under [Sleep Mode Timer].

See "Date/Time/Timer", User Guide (Full Version).

•The machine recovers from Sleep mode when you perform one of the following:

•Lift the ADF.

•Place an original in the ADF.

•Touch the display of the control panel.

•The energy saving functions are disabled when an error occurs or while an operation is in progress.

•The energy saving functions will not operate in the following cases:

•When fixed warm-up is in progress

•When operations are suspended during printing

•When a warning message appears (The machine enters Fusing Unit Off mode unless the cover is open.)

•When paper is jammed (The machine enters Fusing Unit Off mode except when the cover is open.)

•When the Data In indicator is lit or flashing (The machine enters Fusing Unit Off mode except when the Data In indicator is lit or flashing due to receiving faxes or storing documents.)

•The machine does not enter Sleep mode in the following cases:

•During communication with external equipment

•When the hard disk is active

•When the service call message appears

•When the ADF, machine's cover, or ADF cover are opened

•When the "Add Toner" message appears

•When toner is being replenished

•When one of the following screens is displayed:

•System Settings

11

1.Getting Started

•Counter

•Inquiry

•Address Book

•Tray/Paper Settings

•When data is being processed

•If a file is waiting to be transmitted within the next minute using the "Send Later" facsimile function

•When a recipient is being registered in the address list or group dial list

•When the sample print, locked print, hold print, or stored print screen is displayed

•When the screen of a document that was stored under the printer function appears

•When the internal cooling fan is active

•When accessing the machine using Web Image Monitor

12

Guide to Names and Functions of Components

Guide to Names and Functions of Components

•Do not obstruct the machine's vents. Doing so can result in fire as the internal components are overheated.

ADF stands for Auto Document Feeder.

Front and Right View

IM C300/C300F/C400F

	1
	2
	3	8
		9
	4	10
	5	11
	6	12
		13

7

D0C9IA5902

1.Auto Document Feeder (ADF)

Lower the ADF over originals placed on the exposure glass.

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2.Exposure glass

Place originals face down here.

3.Control panel

See page 21 "Names and Functions of the Control Panel".

13

1.Getting Started

4.Front cover

Open to replace the toner cartridge.

5.Paper tray

Load paper here.

6.Paper tray unit

Load paper here.

7.Main power switch

To operate the machine, the main power switch must be on. If it is off, turn the switch on.

8.Right cover

Open this cover when a paper jam occurs.

9.Vents

Prevent overheating.

10.Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

11.Bypass tray

Use to copy or print on OHP transparencies and label paper (adhesive labels).

12.Extender

Pull this extender out when loading A4, 81/2 × 11 or larger size paper in the bypass tray.

13.Lower right cover

Open this cover when a paper jam occurs.

14

Guide to Names and Functions of Components

IM C400SRF

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

D0C9IA0901

1.Auto Document Feeder (ADF)

Lower the ADF over originals placed on the exposure glass.

If you load a stack of originals in the ADF, the ADF will automatically feed the originals one by one.

2.Exposure glass

Place originals face down here.

3.Control panel

See page 21 "Names and Functions of the Control Panel".

4.Staple cartridge

Staple cartridge for the finisher. Replace the cartridge when the staples run out.

5.Finisher cover

Open this cover to replace the staple cartridge.

6.Front cover

Open to replace the toner cartridge.

7.Paper tray

Load paper here.

15

1.Getting Started

8.Paper tray unit

Load paper here.

9.Main power switch

To operate the machine, the main power switch must be on. If it is off, turn the switch on.

10.Right cover

Open this cover when a paper jam occurs.

11.Vents

Prevent overheating.

12.Paper guides

When loading paper in the bypass tray, align the paper guides flush against the paper.

13.Bypass tray

Use to copy or print on OHP transparencies and label paper (adhesive labels).

14.Extender

Pull this extender out when loading A4, 81/2 × 11 or larger size paper in the bypass tray.

15.Lower right cover

Open this cover when a paper jam occurs.

16

Guide to Names and Functions of Components

Front and Left View

IM C300/C300F/C400F

1

	81/2 x 14 size	A4 or 81/2 x 11 size
	2	1
		2
		3

4

5

D0C9IA0909

1.Internal tray 2 guide

Open out and raise the end fence to support large paper.

2.Internal tray guide

Open out and raise the end fence to support large paper.

•81/2 × 14 size

Pull out the guide to position 1.

•A4 or 81/2 × 11 size

Pull out the guide to position 1, and then push it back to position 2.

3.Internal tray 2

If you select this as the output tray, copied/printed paper or fax messages are delivered here face down.

4.ADF's extenders

Raise these extenders to support large paper.

5.Internal tray

Copied/printed paper and fax messages are delivered here.

17

1. Getting Started

IM C400SRF

1

3

2

D0C9IA0902

1.Finisher shift tray guide

Open out the end fence to support large paper.

2.Finisher shift tray

Copied/printed/sorted/stapled paper and fax messages are delivered here.

3.ADF's extenders

Raise these extenders to support large paper.

18

Guide to Names and Functions of Components

Rear and Left View

IM C300/C300F/C400F

1	2

1

D0C9IA5904

1.Vents

Prevent overheating.

2.Ethernet port

Use a network interface cable to connect the machine to a network.

IM C400SRF

1

2

1

D0C9IA0903

19

1.Getting Started

1.Vents

Prevent overheating.

2.Ethernet port

Use a network interface cable to connect the machine to a network.

20

Names and Functions of the Control Panel

Names and Functions of the Control Panel

The touch panel (Smart Operation Panel) that displays the operation screen of the machine is referred to as the "Control Panel".

•On both sides of the control panel, interfaces for connecting external devices and slots to insert an SD card/USB flash memory device are provided.

•Even when the screen is turned off, the LED indicators on the frame of the control panel show the status of the machine.

Touch Panel/Interface

1

2

3

DZB165

1.Media slots

Insert an SD card or USB flash memory device. You can store the scanned data or print the file stored on the media.

•Use an SD memory card or SDHC memory card with a maximum capacity of 32 GB. You cannot use an SDXC memory card.

•Use the media formatted in FAT16 or FAT32.

•Certain types of USB flash memory devices cannot be used in the machine.

•A USB extension cable, hub, or card reader cannot be used.

•If the power of the machine is turned off or the media is removed from the machine while the machine is reading the data in the media, check the data in the media.

•Before removing the media from the slot, press the icon displayed on the screen (/) to cancel the connection.

21

1. Getting Started

DZW174

2.Touch Panel

Displays the Home screen, operation screen of applications, and messages. Operate with the fingertips. page 26 "How to Use the Home Screen"

page 28 "Intuitive Screen Operation Using Fingertips"

3.NFC tag

Used to connect the machine and a smart device with the RICOH Smart Device Connector. See "Using the Machine Functions from a Mobile Device", User Guide (Full Version).

• You can adjust the angle of the control panel to improve visibility.

D0C9IA5931

LED Indicators

5

1

2 3

4

DZB164

22

Names and Functions of the Control Panel

1.Media access indicator

Flashes when data is being read from or written to an SD card.

While the machine is accessing the SD card or USB flash memory device, do not turn the power off or remove the media.

•If the media access lamp does not light when an SD card is pushed into the media slot, do the following:

•Reinsert the SD card.

•The SD card may be broken. Contact the shop where you bought it.

2.Fax indicator

Indicates the status of the fax function.

•Flashing: transmitting and receiving data

•Lit: receiving data (Substitute RX File/Memory Lock Reception/Personal Box)

3.Data In indicator

Flashes when the machine is receiving data sent from the printer driver or LAN-Fax driver.

4.Status indicator

Indicates the status of the system. Stays lit when an error occurs or toner runs out. page 201 "Checking the Indicators, Icons, and Messages on the Control Panel"

5.Main power indicator

The main power indicator lights up when you turn on the main power switch. In Sleep mode, it flickers slowly.

23

1. Getting Started

Changing the Display Language

You can change the language used on the display. English is set as default.

1.On the Home screen, press the change language widget.

2.Select the language you want to display.

3. Press [OK].

24

Confirming the Functions that Are Added in RICOH Always Current Technology

Confirming the Functions that Are Added in RICOH Always Current Technology

You can install the upgrade package for the machine's functions by RICOH Always Current Technology. You can apply the latest functions developed after purchase and security updates.

To install the latest version of RICOH Always Current Technology, access the Application Site from the control panel of the machine.

EDS004

•For details about installing RICOH Always Current Technology, see the Operating Instructions for Application Site.

Confirming the Version of RICOH Always Current Technology Implemented on the Machine

1.Press [Maintnc./Inquiry/Mach. Info] on the [Check Status] screen.

2.Press [Inquiry].

3.Check the version of the machine under the machine information.

25

1. Getting Started

How to Use the Home Screen

Press [Home] () at the bottom center of the screen to display the Home screen on which icons for each function are shown. On the Home screen, you can register frequently used shortcuts and widgets.

•Do not apply strong impact or force to the screen, or it may be damaged. Maximum force allowable is approx. 30N (approx. 3 kgf). (N = Newton, kgf = Kilogram force. 1 kgf = 9.8N.)

•Touch the Home screen to operate it.

page 28 "Intuitive Screen Operation Using Fingertips"

•You can add or delete icons and widgets, and change their order.

page 42 "Adding a Frequently Used Application or Widget to the Home Screen"

1

2

3

4

5

15				6

7

8

6

14

13

12

11

10

9

DZC140

1.Login icon

This icon is displayed when users are logged in. When you press the icon, the names of the users who are currently logged in are displayed.

2.System message

Displays system and application messages. If there are two or more messages, they will be displayed alternately.

If a message indicating that the toner has run out or an error has occurred is displayed, press the message to display the system message list to check the contents.

26

How to Use the Home Screen

3.Help

When the machine is connected to the Internet and Help is available for the screen that is displayed or the error that has occurred, press this icon to display a Help screen.

When the machine is not connected to the Internet, you can see guidance regarding print quality and paper. Specify [Cookie] in the control panel browser to [ON] to display Help properly.

4.[Login]/[Logout]

These keys are displayed when user authentication is enabled. Press the keys to log in to or log out from the machine.

page 48 "Logging In from the Control Panel"

5.[Energy Save]

Press to enter or exit Sleep mode. page 10 "Energy Saving Mode"

6.Switch Screens

Press to scroll the screens right and left. The Home screen has 5 screens.

DZC180

You can switch between the screens by flicking. page 28 "Intuitive Screen Operation Using Fingertips"

7.Application list

Press to display applications that are not displayed on the Home screen.

page 42 "Adding a Frequently Used Application or Widget to the Home Screen"

8.Current display position

Shows which of the five screens is currently displayed.

9.[Stop]

Press to stop scanning or printing.

You can change the setting to stop only a job in progress with [Stop Key to Suspend Print Job]. See "Machine", User Guide (Full Version).

10.[Menu]

Displayed if a menu is available in the currently selected application.

On the Home screen, press to restore the icons to their factory default positions.

11.[Home]

Press to display the Home screen.

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1.Getting Started

12.[Back]

Press to return to the previous screen.

13.Date/Time and Toner remaining

The current date and time is displayed.

To display the information about Toner remaining, specify [Display Time/Remaining Toner] of [Screen Features Settings] to [Remaining Toner].

14.[Check Status]

Press to check the following system statuses of the machine. This lights up in red when an error occurs.

•Machine's status

Indicates the error status and network status.

•Operational status of each function

Status of functions such as Copy or Scanner

•Current jobs

•Job history

•Machine's maintenance information

See "Checking the Machine Status from the Control Panel", User Guide (Full Version).

15.Icon display area

Displays the icons and widgets.

•You can change the screen displayed when the power is turned on under [Function Priority].

•See "Displaying Frequently Used Functions on the First Screen", User Guide (Full Version).

•When you press [Menu] [Reset Home Screen] with the Embedded Software Architecture application being installed in the machine, the application icons are not deleted.

Intuitive Screen Operation Using Fingertips

On the Home screen or application screen, you can perform the following operations by touching the screen with your fingertips.

Flick (for switching between screens)

Touch and slide your finger on the screen quickly left or right to switch between the screens.

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