Ricoh M C250FW Manual

User's Guide

For safe and correct use, be sure to read the "Safety Information" before using the machine.

TABLE OF CONTENTS
How to Find Information about Operations and Troubleshooting...............................................................	11
Operating Manual (Printed).......................................................................................................................	11
Operating Manual (Digital Format)...........................................................................................................	11
How to Read This Manual...............................................................................................................................	13
Introduction...................................................................................................................................................	13
Symbols Used in This Manual.....................................................................................................................	13
Model-Specific Information........................................................................................................................	13
Disclaimer.....................................................................................................................................................	14
Notes............................................................................................................................................................	14
Note to Administrator..................................................................................................................................	15
List of Option................................................................................................................................................	15
About IP Address.........................................................................................................................................	16
1. Guide to the Machine
Guide to Components......................................................................................................................................	17
Exterior: Front View......................................................................................................................................	17
Exterior: Rear View......................................................................................................................................	19
Interior...........................................................................................................................................................	21
Control Panel................................................................................................................................................	22
Installing Option...............................................................................................................................................	25
Attaching Paper Feed Unit..........................................................................................................................	25
How to Use the [Home] Screen......................................................................................................................	28
Displaying the [Home] Screen....................................................................................................................	28
How to Use the [Home] Screen..................................................................................................................	28
Customizing the [Home] Screen.....................................................................................................................	31
How to Customize the [Home] Screen.......................................................................................................	31
Adding to the [Home] Screen Shortcuts to Favorite Items........................................................................	31
Changing the Order of Icons on the [Home] Screen................................................................................	31
Deleting an Icon on the [Home] Screen.....................................................................................................	32
Registering Frequently Used Functions...........................................................................................................	33
Registering Functions in a Favorite Item.....................................................................................................	33
Recalling a Favorite Item.............................................................................................................................	34
Deleting a Favorite Item..............................................................................................................................	35
Displaying Frequently Used Modes Preferentially........................................................................................	36

1

Multi-access......................................................................................................................................................	37
About Operation Tools....................................................................................................................................	41
Entering Characters..........................................................................................................................................	42
Character Entry Display..............................................................................................................................	42
Available Characters...................................................................................................................................	43
Entering Text.................................................................................................................................................	43
Using RICOH Smart Device Connector.........................................................................................................	45
Connecting a Smart Device to the Machine Using NFC..............................................................................	46
Writing the Machine's Information to the NFC with a Smart Device.......................................................	46
Using the Application on a Smart Device by Using NFC.........................................................................	46
2. Paper Specifications and Adding Paper
Workflow for Loading Paper and Configuring Paper Sizes and Types......................................................	47
Loading Paper..................................................................................................................................................	48
Loading Paper into Tray1 and 2................................................................................................................	48
Loading Paper into Bypass Tray.................................................................................................................	53
Loading Envelopes.......................................................................................................................................	54
Specifying Paper Type and Paper Size Using the Control Panel.................................................................	56
Specifying the Paper Type..........................................................................................................................	56
Specifying the Standard Paper Size...........................................................................................................	57
Specifying a Custom Paper Size................................................................................................................	57
Specifying Paper Type and Paper Size Using Web Image Monitor...........................................................	59
Specifying a Custom Paper Size................................................................................................................	59
Specifying Paper Type and Paper Size Using the Printer Driver..................................................................	60
When Using Windows................................................................................................................................	60
When Using OS X/macOS........................................................................................................................	61
Supported Paper..............................................................................................................................................	62
Specifications of Paper Types.....................................................................................................................	65
Non-Recommended Paper Types..............................................................................................................	72
Paper Storage..............................................................................................................................................	72
Print Area......................................................................................................................................................	73
Placing Originals..............................................................................................................................................	76
Placing Originals on the Exposure Glass...................................................................................................	76
Placing Originals in the Auto Document Feeder.......................................................................................	76

2

About Originals............................................................................................................................................	77
3. Printing Documents
What You Can Do with the Printer Function...................................................................................................	81
Configuring Option Settings for the Printer....................................................................................................	82
Conditions for Bidirectional Communication.............................................................................................	82
If Bidirectional Communication is Disabled...............................................................................................	82
Displaying the Printing Preferences Dialog Box.............................................................................................	85
Displaying the Printing Preferences Dialog Box from the [Start] Menu...................................................	85
Displaying the Printing Preferences Dialog Box in an Application..........................................................	85
Basic Operation of Printing.............................................................................................................................	87
When Using Windows................................................................................................................................	87
When Using macOS/OS X........................................................................................................................	87
If a Paper Mismatch Occurs.......................................................................................................................	88
Canceling a Print Job...................................................................................................................................	89
Printing Confidential Documents.....................................................................................................................	91
Storing a Locked Print file............................................................................................................................	91
Printing a Locked Print file............................................................................................................................	92
Deleting a Locked Print file..........................................................................................................................	93
Using Various Print Functions...........................................................................................................................	95
Print Quality Functions.................................................................................................................................	95
Print Output Functions..................................................................................................................................	96
4. Copying Originals
What You Can Do with the Copier Function..................................................................................................	99
Copier Mode Screen....................................................................................................................................	100
Basic Operation of Copying.........................................................................................................................	102
Canceling a Copy.....................................................................................................................................	103
Making Enlarged or Reduced Copies.........................................................................................................	105
Specifying Reduce/Enlarge.....................................................................................................................	106
Copying Single-Sided Originals with 2-Sided and Combined Printing....................................................	107
Specifying Combined and 2-sided Copies.............................................................................................	110
Copying 2-Sided Originals with 2-Sided and Combined Printing............................................................	112
Duplex Copying Using the ADF...............................................................................................................	113
Duplex Copying Manually Using the Exposure Glass...........................................................................	115

3

Copying an ID Card......................................................................................................................................	117
Specifying Scan Settings for Copying..........................................................................................................	120
Adjusting Image Density...........................................................................................................................	120
Selecting the Document Type According to Original.............................................................................	120
5. Scanning Originals
What You Can Do with the Scanner Function.............................................................................................	123
Scanner Mode Screen..................................................................................................................................	124
Registering Scan Destinations.......................................................................................................................	126
Modifying Scan Destinations....................................................................................................................	132
Deleting Scan Destinations.......................................................................................................................	132
Testing Transmission..................................................................................................................................	133
Basic Operation of Scan to Folder...............................................................................................................	135
Printing the Check Sheet.......................................................................................................................	135
Confirming the User Name and Computer Name.............................................................................	136
Creating a Shared Folder on a Computer..........................................................................................	138
Specifying Access Privileges for the Created Shared Folder............................................................	140
Registering a Shared Folder in the Machine's Address Book...........................................................	140
Send Scanned Files to a Shared Folder..............................................................................................	141
Basic Operation of Scan to E-mail...............................................................................................................	144
Configuring SMTP and DNS Settings..................................................................................................	144
Registering Destination E-mail Addresses to the Address Book........................................................	145
Sending Scanned Files by E-mail........................................................................................................	145
Basic Operation of Scan to FTP....................................................................................................................	148
Configuring FTP Server Settings...........................................................................................................	148
Sending Scanned Files to an FTP Server.............................................................................................	148
Specifying the Scan Destination Using [Resend].........................................................................................	151
Basic Procedures for Saving Scan Files on a USB Flash Memory Device................................................	152
Basic Operation for RICOH Scan Utility V2................................................................................................	155
Preparations for Using RICOH Scan Utility V2.......................................................................................	155
Using RICOH Scan Utility V2 to Scan to a Computer............................................................................	155
Basic Operation for TWAIN Scanning........................................................................................................	159
Using TWAIN scanner..............................................................................................................................	159
TWAIN scanning.......................................................................................................................................	159

4

Settings you can configure in the TWAIN dialog box...........................................................................	160
Basic Operation for WIA Scanning.............................................................................................................	162
Basic Operation for ICA Scanning...............................................................................................................	163
Installing the ICA Driver............................................................................................................................	163
Using ICA Scanner....................................................................................................................................	163
ICA Scanning.............................................................................................................................................	163
Settings you can configure in the ICA dialog box..................................................................................	164
Using SANE scanning...................................................................................................................................	166
Specifying Scan Settings for Scanning........................................................................................................	167
Specifying the Scanning Size According to the Size of the Original....................................................	167
Adjusting Image Density...........................................................................................................................	168
Specifying Resolution................................................................................................................................	169
6. Sending and Receiving a Fax
What You Can Do with the Fax Function.....................................................................................................	171
Fax Setting Workflows..................................................................................................................................	172
Fax Mode Screen..........................................................................................................................................	173
Setting the Date and Time.............................................................................................................................	175
Registering Fax Destinations.........................................................................................................................	176
Registering Fax Destinations Using the Control Panel............................................................................	176
Registering Fax Destinations Using Web Image Monitor......................................................................	178
Preventing Transmission to the Wrong Destination.................................................................................	180
Sending a Fax................................................................................................................................................	182
Selecting Transmission Mode...................................................................................................................	182
Internet Fax Transmission..........................................................................................................................	183
Basic Operation for Sending a Fax.........................................................................................................	184
Canceling a Transmission.........................................................................................................................	186
Specifying the Fax Destination.................................................................................................................	188
Useful Sending Functions..........................................................................................................................	191
Specifying Scan Settings for Faxing........................................................................................................	193
Using the Fax Function from a Computer (LAN-Fax)..................................................................................	196
Basic Operation for Sending Faxes from a Computer...........................................................................	196
Configuring Transmission Settings............................................................................................................	198
Configuring the LAN-Fax Address Book.................................................................................................	198

5

Editing a Fax Cover Sheet........................................................................................................................	201
Receiving a Fax..............................................................................................................................................	202
Selecting Reception Mode.......................................................................................................................	202
Receiving an Internet Fax..........................................................................................................................	206
Forwarding or Storing Faxes in Memory................................................................................................	208
Receiving or Rejecting Faxes from Special Senders...............................................................................	212
Lists/Reports Related to Fax.........................................................................................................................	214
7. Configuring the Machine Using the Control Panel
Basic Operation.............................................................................................................................................	215
Menu Chart....................................................................................................................................................	216
Copier Settings...............................................................................................................................................	217
Scanner Settings............................................................................................................................................	222
Fax Settings....................................................................................................................................................	224
Address Book.................................................................................................................................................	233
System Settings...............................................................................................................................................	234
Printer Settings................................................................................................................................................	242
Paper Settings................................................................................................................................................	246
Administrator Tools Settings..........................................................................................................................	251
Printing Lists/Reports.....................................................................................................................................	259
Printing the Configuration Page................................................................................................................	259
Types of Lists/Reports...............................................................................................................................	259
Network Settings............................................................................................................................................	261
@Remote.........................................................................................................................................................	266
8. Configuring the Machine Using Utilities
Available Setting Functions Using Web Image Monitor............................................................................	267
Using Web Image Monitor...........................................................................................................................	268
Displaying Top Page.....................................................................................................................................	269
Changing the Interface Language...........................................................................................................	270
Checking the System Information.................................................................................................................	271
Status Tab...................................................................................................................................................	271
Counter Tab...............................................................................................................................................	272
Machine Information Tab.........................................................................................................................	275
Configuring the System Settings...................................................................................................................	276

6

Sound Volume Adjustment Tab................................................................................................................	276
Tray Paper Settings Tab............................................................................................................................	276
Copier Tab.................................................................................................................................................	280
Fax Tab.......................................................................................................................................................	280
Priority Tray Tab.........................................................................................................................................	282
Toner Saving Tab......................................................................................................................................	283
I/O Timeout Tab.......................................................................................................................................	284
Black-and-White Print Priority Tab...........................................................................................................	284
Registering Destinations................................................................................................................................	285
Registering Fax Special Senders..................................................................................................................	286
Restricting Machine Functions According to User.......................................................................................	287
Enabling the User Restriction Settings......................................................................................................	287
When Machine Functions are Restricted.....................................................................................................	291
Configuring the Network Settings................................................................................................................	293
Network Status Tab...................................................................................................................................	293
IPv6 Configuration Tab.............................................................................................................................	294
Network Application Tab.........................................................................................................................	294
DNS Tab....................................................................................................................................................	295
Auto E-mail Notification Tab....................................................................................................................	296
SNMP Tab.................................................................................................................................................	297
SMTP Tab...................................................................................................................................................	298
POP3 Tab...................................................................................................................................................	299
Internet Fax Tab.........................................................................................................................................	299
Wireless Tab..............................................................................................................................................	300
Certificate Tab...........................................................................................................................................	302
Configuring the IPsec Settings.......................................................................................................................	304
IPsec Global Settings Tab.........................................................................................................................	304
IPsec Policy List Tab...................................................................................................................................	304
Printing Lists/Reports.....................................................................................................................................	308
Configuring the Administrator Settings.........................................................................................................	309
Administrator Tab......................................................................................................................................	309
Reset Settings Tab......................................................................................................................................	309
Backup Setting Tab...................................................................................................................................	310

7

Restore Setting Tab....................................................................................................................................	311
Set Date/Time Tab....................................................................................................................................	311
Energy Saver Mode Tab..........................................................................................................................	312
9. Maintaining the Machine
Replacing the Print Cartridge........................................................................................................................	313
Replacing the Waste Toner Bottle................................................................................................................	318
Replacing a Component...............................................................................................................................	324
Replacing the Intermediate Transfer Unit.................................................................................................	324
Replacing the Fusing Unit and Transfer Roller........................................................................................	324
Cautions When Cleaning..............................................................................................................................	325
Cleaning the Toner Density Sensor..............................................................................................................	326
Cleaning the Friction Pad and Paper Feed Roller.......................................................................................	328
Cleaning the Registration Roller and Paper Tray........................................................................................	331
Cleaning the Exposure Glass........................................................................................................................	334
Cleaning the Auto Document Feeder...........................................................................................................	335
Moving and Transporting the Machine.......................................................................................................	337
Disposal......................................................................................................................................................	338
Where to Inquire.......................................................................................................................................	338
10. Troubleshooting
Error and Status Messages on the Screen...................................................................................................	339
Removing Paper Jams....................................................................................................................................	349
Removing Printing Jams.............................................................................................................................	349
Removing Scanning Jams.........................................................................................................................	357
When You Cannot Print Test Page...............................................................................................................	359
Paper Feed Problems.....................................................................................................................................	360
Print Quality Problems...................................................................................................................................	363
Checking the Condition of the Machine..................................................................................................	363
Checking the Printer Driver Settings.........................................................................................................	364
Printer Problems.............................................................................................................................................	366
When You Cannot Print Properly.............................................................................................................	366
When You Cannot Print Clearly...............................................................................................................	370
When Paper Is Not Fed or Ejected Properly...........................................................................................	374
Other Printing Problems............................................................................................................................	375

8

Copier Problems............................................................................................................................................	376
When You Cannot Make Clear Copies..................................................................................................	376
When You Cannot Make Copies as Wanted.........................................................................................	377
Scanner Problems..........................................................................................................................................	378
When You Cannot Browse the Network to Send a Scan File...............................................................	378
When Scanning Is Not Done As Expected.............................................................................................	378
Fax Problems..................................................................................................................................................	379
When You Cannot Send or Receive Fax Messages As Wanted..........................................................	379
When an Error Is Notified via a Report or E-mail...................................................................................	382
Error Code.................................................................................................................................................	384
Common Problems.........................................................................................................................................	389
11. Configuring Network Settings
Connecting the Machine to a Wired Network...........................................................................................	391
Configuring the IPv4 Setting.....................................................................................................................	391
Configuring the IPv6 setting......................................................................................................................	391
Connecting the Machine to a Wireless Network........................................................................................	393
Using the Wi-Fi Setup Wizard.................................................................................................................	393
Using the WPS Button...............................................................................................................................	394
Using a PIN Code.....................................................................................................................................	396
12. Appendix
Transmission Using IPsec...............................................................................................................................	399
Encryption and Authentication by IPsec..................................................................................................	399
Security Association..................................................................................................................................	400
Encryption Key Exchange Settings Configuration Flow.........................................................................	401
Specifying Encryption Key Exchange Settings........................................................................................	401
Specifying IPsec Settings on the Computer.............................................................................................	402
Enabling and Disabling IPsec Using the Control Panel..........................................................................	404
Notes About the Toner..................................................................................................................................	406
Specifications of the Machine......................................................................................................................	407
General Function Specifications..............................................................................................................	407
Printer Function Specifications..................................................................................................................	409
Copier Function Specifications.................................................................................................................	410
Scanner Function Specifications...............................................................................................................	411

9

Fax Function Specifications......................................................................................................................			412
Paper Feed Unit TK1220..........................................................................................................................			414
Consumables..................................................................................................................................................			416
Print Cartridge............................................................................................................................................			416
Waste Toner Bottle....................................................................................................................................			417
Information for This Machine........................................................................................................................			418
User Information on Electrical & Electronic Equipment		(mainly Europe and Asia)..........	418
Note for the Battery and/or Accumulator Symbol (For EU countries only).........................................			419
Environmental Advice for Users	(mainly Europe)...............................................................		419
Note to Users EU Countries......................................................................................................................			420
NOTES TO USERS REGARDING FACSIMILE UNIT (NEW ZEALAND).............................................			421
Notes to users in the state of California (Notes to Users in USA)..........................................................			421
Notes to users in the United States of America.......................................................................................			422
Notes to Canadian Users of Wireless Devices.......................................................................................			424
Notes to Canadian Users regarding Facsimile Unit...............................................................................			425
ENERGY STAR Program .......................................................................................................			426
Saving Energy............................................................................................................................................			426
Trademarks.....................................................................................................................................................			429
INDEX...........................................................................................................................................................			431

10

How to Find Information about Operations and Troubleshooting

You can find support information about operating the machine and troubleshooting in the Operating Manual (printed), Operating Manual (digital format), and Help (online).

Operating Manual (Printed)

The following manuals are provided with this machine.

Safety Information

This manual explains the safety precautions that should be followed when using the machine. Be sure to read this manual before using the machine.

Setup Guide

This manual explains how to set up the machine. It also explains how to remove the machine from the packaging and how to connect it to a computer.

Operating Manual (Digital Format)

Operating manuals can be viewed from Ricoh's website or from the provided CD-ROM.

Viewing from a web browser

Access the Internet from a web browser.

Confirm that the computer or the machine is connected to the network. Download the operating manuals from https://www.ricoh.com/.

Viewing from the provided CD-ROM

Operating manuals can also be viewed from the provided CD-ROM.

•When using Windows

1.Insert the CD-ROM into the CD-ROM drive.

2.Click [Read Manual] and follow the instructions on the screen.

The PDF file manual opens.

•When using OS X/macOS

1.Insert the CD-ROM into the CD-ROM drive.

2.Double-click Manuals.htm file, located on the CD-ROM root directory.

3.Select the language.

4.Click [Read PDF manuals].

11

5. Click the manual you want to refer to.

The PDF file manual opens.

12

How to Read This Manual

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Symbols Used in This Manual

This manual uses the following symbols:

Indicates points to pay attention to when using functions. This symbol indicates points that may result in the product or service becoming unusable or result in the loss of data if the instructions are not obeyed. Be sure to read these explanations.

Indicates supplementary explanations of the product's functions and instructions on resolving user errors. [ ]

Indicates the names of keys on the machine's display or control panels.

Model-Specific Information

This section explains how you can identify the region your machine belongs to.

There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label.

ECC101

13

The following information is region-specific. Read the information under the symbol that corresponds to the region of your machine.

(mainly Europe and Asia)

If the label contains the following, your machine is a region A model:

•CODE XXXX -27

•220–240 V

(mainly North America)

If the label contains the following, your machine is a region B model:

•CODE XXXX -17

•120–127 V

•Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch units.

Disclaimer

To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine, losses of the registered data, or the use or non-use of this product and operation manuals provided with it.

Make sure that you always copy or have backups of the data registered in this machine. Documents or data might be erased due to your operational errors or malfunctions of the machine.

In no event will the manufacturer be responsible for any documents created by you using this machine or any results from the data executed by you.

Notes

Contents of this manual are subject to change without prior notice. Two kinds of size notation are employed in this manual.

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

For good output quality, the manufacturer recommends that you use genuine toner from the manufacturer.

14

The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products.

Note to Administrator

Password

Certain configurations of this machine can be password-protected to prevent unauthorized modifications by others. We strongly recommend you to create your own password immediately.

The following are the operations that can be password-protected:

•Entering the [Address Book], [Network Settings], or [Administrator Tools] menu using the control panel

You can access these menus without a password by factory default.

The setting for creating a password can be found in [Administrator Tools].

•Configuring the [System Settings], [Quick Dial Destination], [Scan Destination], [Fax Speed Dial Destination], [Special Sender], [Restrict Available Functions], [Network Settings], [IPsec Settings], or [Administrator Tools] menu using Web Image Monitor

You can configure the machine using Web Image Monitor without a password by factory default. The setting for creating a password can be found in [Administrator Settings].

For details about creating passwords, see page 309 "Configuring the Administrator Settings".

User Restriction

You can restrict the use of certain functions of this machine to users with proper authentication.

Using Web Image Monitor, you can select the functions you want to restrict, and register the users who can use that function upon authentication.

•For details about creating passwords and configuring the user restriction settings, see page 287 "Restricting Machine Functions According to User".

List of Option

Option List	Referred to as
Paper Feed Unit TK1220	Paper feed unit

15

• If Paper feed unit is attached, "Tray 2" appears on the machine's control panel.

About IP Address

In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.

16

1. Guide to the Machine

This chapter describes preparations for using the machine and its operating instructions.

Guide to Components

This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions.

Exterior: Front View

1

2

15	3

	14	4
	13	5
	12
	11
		6
		7

8

10 9

ECC102

17

1. Guide to the Machine

No.	Name	Description
1	Input Tray for the ADF (Auto	Place stacks of originals here. They will feed in
	document feeder)	automatically.
		This tray can hold up to 50 sheets of plain paper.
2	Auto Document Feeder	The ADF is integrated with the exposure glass cover.
	(Exposure Glass Cover)	Open this cover to place originals on the exposure
		glass.
3	Exposure Glass	Place originals here sheet by sheet.
4	Extender for the ADF Tray	Extend these when placing paper longer than A4 in the
		input tray for ADF.
5	Standard Tray/Top Cover	Printed paper is delivered to this tray. Up to 150 sheets
		of plain paper can be stacked here.
		Open this to replace the print cartridges.
6	Front Cover	Open this cover to replace the waste toner bottle or
		remove jammed paper.
7	Front Cover Open Lever	To open the front cover, pull this lever on the right side
		of the machine.
8	End Fence	Adjust this fence to the paper size.
9	Tray 1	This tray can hold up to 250 sheets of plain paper.
10	Bypass Tray	Load paper here sheet by sheet.
11	Side Fence	Adjust this fence to the paper size.
12	Control Panel	Contains a screen and keys for machine control.
13	USB Flash Disk Port	Insert a USB flash disk for using the Scan to USB
		function.
14	Output Tray for the ADF	Originals scanned with the ADF are delivered from
		here.
15	ADF Cover	Open this cover to remove originals jammed in the ADF.

18

Guide to Components

Exterior: Rear View

	5	9
1
2	6
3
4	7
	8
		ECC103
No.	Name	Description
1	G3 (analog) Line Interface Connector	For connecting a telephone line.
2	External Telephone Connector	For connecting an external telephone.
3	USB Port	For connecting the machine to a computer
		using a USB cable.
4	Ethernet Port	For connecting the machine to the network
		using a network interface cable.
5	Stop Fences	Pull up this fence to prevent paper falling off
		when printing a large amount of paper at a
		time.
		The fence can be adjusted at the A4/Letter
		or Legal size position.
6	Cable Cover	Remove this cover when connecting cables
		to the machine.
7	Rear Cover	Remove this cover when loading paper
		longer than A4 in Tray 1.

19

1. Guide to the Machine

		No.	Name	Description
8			Power Socket	For connecting the power cord to the
				machine.
9			Button for Sliding the ADF	Press to slide the ADF towards the rear of the
				machine and hold it in that position, if paper
				output to the output tray is difficult to retrieve.

•As shown, slide the ADF while pressing the button for sliding the ADF. Be sure to check that the ADF is closed in advance. Be careful not to trap your fingers when sliding.

DUE205

• Pull up the retainer as shown below to prevent A4or Letter-size printed copies from falling off.

ECC104

• Pull up the retainer as shown below to prevent Legal-size printed copies from falling off.

20

1

2

3

ECC105

Interior

1

2

3

4

Guide to Components

ECC106

21

1. Guide to the Machine

		No.	Name	Description
1			Print Cartridge	Install the print cartridges from the machine rear, in the order of
				cyan (C), magenta (M), yellow (Y), and black (K). Messages
				appear on the screen when print cartridges need to be replaced,
				or new ones need to be prepared.
2			Fusing Unit	Fuses toner to the paper.
				You might have to move this unit to check for or remove jammed
				paper.
3			Waste Toner Bottle	Collects toner that is wasted during printing.
4			Transfer unit	You need to remove this when you replace the waste toner bottle.

•For details about the messages that appear on the screen when consumables need to be replaced, see page 339 "Error and Status Messages on the Screen".

Control Panel

1

2

3

4

5

6

7

	10	9	8
			ECC201
No.	Name		Description
1	NFC		Allows you to connect a smart device to the machine when you
			touch NFC on a smart device using the application corresponding
			to the machine.
2	[Home] key		Press to display the [Home] screen. For details, see page 28
			"How to Use the [Home] Screen".

22

		Guide to Components
No.	Name	Description
3	Display panel	This is a touch panel display that features icons, keys, and
		shortcuts that allow you to navigate the screens of the various
		functions and provide you with information about operation status
		and other messages.
		You can display the software keyboard by double tapping the
		entry area on the display.
4	Number keys	Use to enter the numbers for copies, fax numbers and data for the
		selected function.
5	[Clear/Stop] key	• While the machine is processing a job: press to cancel the
		current job.
		• While configuring the machine settings: press to cancel the
		current setting and return to standby mode.
		• While in standby mode: press to cancel temporary settings
		such as image density or resolution.
6	[B&W Start] key	Press to scan or copy in black and white, or start sending a fax.
7	[Power] key	Press to turn on and turn off the main power. To turn off the
		machine, press and hold down this key for at least three seconds.
		This indicator lights up blue when the machine is turned on.
		If the machine's system is busy, the power may not be turned off
		even though you press and hold down this key for three seconds. If
		this is the case, press and hold down the [Clear/Stop] key and
		[Power] key simultaneously for at least three seconds to force the
		machine to turn off.
		Do not accidentally press the [Power] key within 3 minutes of
		disconnecting the power cord.
8	[Color Start] key	Press to scan or copy in color.
9	Alert indicator	Flashes yellow when the machine will require maintenance soon
		(such as replacing consumables), or lights up red when a machine
		error occurs.
		When an alert is issued, check the messages on the screen. For
		details about the messages that appear on the screen, see
		page 339 "Error and Status Messages on the Screen".

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1. Guide to the Machine

		No.	Name	Description
10			Fax indicator	Indicates the status of the fax functions. Lights up when received
				faxes that have not been printed out exist in the machine's
				memory. Flashes when the machine is unable to print out the faxes
				due to machine errors such as an empty paper tray or a paper
				jam.

•The backlight of the screen is turned off when the machine is in Energy Saver mode.

•When the machine is processing a job, you cannot display the menu for configuring the machine. You can confirm the machine's status by checking messages on the screen. If you see messages such as "Printing...", "B&W Copying...", "Color Copying...", or "Processing...", wait until the current job is finished.

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Installing Option

Installing Option

This section explains how to install options.

Attaching Paper Feed Unit

•Touching the prongs of the power cable's plug with anything metallic constitutes a fire and electric shock hazard.

•It is dangerous to handle the power cord plug with wet hands. Doing so could result in electric shock.

•Before installing or removing options, always disconnect the power cord plugs from the wall outlet and allow time for the main unit to fully cool. Failing to take these precautions could result in burns.

•The machine weighs approximately 30 kg (67 lb.). When moving the machine, use the inset grips on both sides, and lift slowly in pairs.

•Lifting the paper feed unit carelessly or dropping may cause injury.

•Before moving the machine, unplug the power cord from the wall outlet. If the cord is unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an electrical or fire hazard.

•Tray 1 is required to print using the optional paper feed unit. Without Tray 1, paper jams will occur.

•The machine must be lifted by two people.

•Do not hold the tray to lift the machine.

1. Confirm that the following is true: The machine's cord is unplugged from the wall outlet.

25

1.Guide to the Machine

2.Remove the adhesive tape from the optional paper feed unit.

DPP210

3.Standing at the front and back of the machine, two persons should lift the machine using the inset grips on the sides.

DUE287

4.There are three upright pins on the optional paper feed unit. Align the holes of the machine with the pins, and then lower the machine slowly.

ECC107

5. Plug the machine's cord back into the wall outlet, and then turn on the power.

•After installing the optional paper feed unit, select Tray 2 in the printer driver. For details, see the printer driver Help.

•If the new device is listed in the column of configuration options, it has been properly installed.

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Installing Option

•If the optional paper feed unit is not installed properly, try to install it again by repeating the procedure. If the problem persists, contact your sales or service representative.

•For details about printing the configuration page, see page 259 "Printing Lists/Reports".

27

1. Guide to the Machine

How to Use the [Home] Screen

•The [Home] screen is set as the default screen when the machine is turned on. You can change this default setting under Function Priority. See page 251 "Administrator Tools Settings".

Displaying the [Home] Screen

1. Press the [Home] key.

ECC202

•Function or shortcut icons will be displayed on the [Home] screen. For details, see page 28 "How to Use the [Home] Screen".

•To use a different function, press the icon of the function you want to use.

How to Use the [Home] Screen

The icons of each function are displayed on the [Home] screen.

You can add shortcuts to favorite items to [Home] screens 2 and 3. The icons of added shortcuts appear on the [Home] screen. You can recall favorite items by pressing the shortcut icons.

To display the [Home] screen, press the [Home] key.

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